Darululum Islamia, MSI-EQ-1349

Created 2016-12-12 05:42:50 UTC by Yar Mohammad Durrani

Updated 2017-01-04 08:48:22 UTC by Victor Odegard

Location 33.1482150009737, 68.8300605118275

Status Reviewed

Standard Assignment Details

Verification Yes
Assignment Name Darululum Islamia

Assignment Description EQUIP II- Project Darululum Islami

Planned Assignment Start Date 2016-12-12

Planned Assignment Start Time 11:32

Planned Assignment End Date 2016-12-12
Province Paktika

District Sharan

Village Sharan

Venue Name Sharana

Implementer Bright Construction Company (BCC)

Expected Condition Complete

Contact of Community Development Council (CDC) or Shura

Name Darya Khan

Phone 0795252730

Reporting Period
Month December

Year 2016

Client Questions

Standard Questions for All

Actual Assignment Start Date 2016-12-12

Actual Assignment Start Time 11:31

Actual Assignment End Date 2016-12-12

Province Paktika

District Sharan

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GPS Location Photo

Photo 1 - South elevation of the building meets architectural and BoQ requirement.

Overall Assessment Meets the requirements with conditions

Report checked by (MSI Manager Name) Victor Odegard

Date of verification report delivery to the World 2017-01-10

Bank

Monitoring Mission Staff Details

MSI Monitor Name Yar Mohammad Durrani
MoEd Representative name Toor Gul Khan
Contact number 0793828618

Subproject Details
Sub Project Status/Type Completed Schools
MSI Project ID MSI-EQ-1349

Ministry of Education (MoEd) Education 290100016

Management Information System (EMIS) Code
MoEd Procurement Plan Code NCB 50

Is the school operational? Yes

If yes, describe where is the school operational Darululum Islami is operational inside the EQUIP II- funded building.
(indoors, outdoors or somewhere else)

Local Contact Details

Name of School Principal Darya Khan
Phone number of School Principal 0795252730

Name of Community Development (CDC) contact Darya Khan

Phone number of CDC contact 0795252730

Task 01 - Monitor Sub-Project Quality of Construction

Compliance Monitoring

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Footings, Reinforced concrete footings
Please select Category and Subcategory Footings, Reinforced concrete footings
Percentage Completed (%) 100

Foundations, Reinforced concrete

Please select Category and Subcategory Foundations, Reinforced concrete
Percentage Completed (%) 100

Slab, Non reinforced concrete slab on-grade

Please select Category and Subcategory Slab, Non reinforced concrete slab on-grade
Percentage Completed (%) 100

Walls, Tie-Beams included in the construction design of the building

Please select Category and Subcategory Walls, Tie-Beams included in the construction design of the building

Percentage Completed (%) 100

Roof, Roof comprising reinforced concrete slab, with wooden trusses mounted above, and galvanized
iron sheeting laid on top
Please select Category and Subcategory Roof, Roof comprising reinforced concrete slab, with wooden trusses mounted above,
and galvanized iron sheeting laid on top
Percentage Completed (%) 100

No. of floors in the building 1

Specific Monitoring Questions (Community Contract Schools-Completed)

When did the construction start?

Month 2
Year 2012

Is the project completed? Yes

Construction Completion Date?

Month 10

Year 2013
How many times a month did the Infrastructure 1
Services Department (ISD) Team visit the site?
(review project log)

Did the contractor receive all contract payments Yes

including final payment? (see project records)
Were as built drawings and modifications properly Kabul ISD Main office
recorded and paid for? (see project records)
Was the construction, design, material, etc. quality NCB better
of the National Competitive Bidding (NCB) annex
better, worse or equal to the CC annex?

Were the environmental, gender and/or social NA

safeguards measures for the NCB annex better,
worse or equal to the CC annex?

Please explain if the monitored number of NA

teachers and students matches the number in
EMIS?

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Total physical progress for Community Contract This is NCB project
(CC) work?

Total contract amount in percentage paid out for 0

CC work (%)

Total physical progress for NCB work (%) 100

Total contract amount in percentage paid out for 100
NCB work?

Infrastructure Questions

School Compound
Number of buildings in the school compound 4

Total classrooms in the compound 45

Number of latrines in the compound 8

Number of latrine stalls in the compound 32

Photograph of the school compound

Photo 2 - North elevation of Darululum Islami compound.

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 Photo 3 - Water tank which was proivded by Afghan governoments

Photo 4 - Solar electricity system which was provided by the Afghan government.

Building by EQUIP
No. of buildings constructed (or presently being 1
constructed) under EQUIP

How many classrooms are being constructed or 8

completed under EQUIP (state number):

How many Latrines are being constructed or 2

completed under EQUIP (state number)

How many Latrines stalls constructed or 8

completed under EQUIP (state number)
Photographs of the building, classrooms, latrines

Page: 5 of 22
and latrine stalls constructed by EQUIP

Photo 5 - South elevation of the EQUIP II- funded building meets architectural and BoQ
requirement.

Photo 6 - North elevation of the EQUIPII- funded building meets architectural and BoQ
requirement.

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Photo 7 - East elevation of the EQUIP II- funded building meets architectural and BoQ
requirement.

Photo 8 - West elevation of the EQUIP II - funded building meets architectural and BoQ
requirement.

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Photo 9 - Corridor building, slabs, beams and columns meet the project design and
spec requirements.

Photo 10 - Rooms, of building's slabs, beams and columns meet the project design and
specs requirements.

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 Photo 11 - Toilet for female staff meet BoQ and project requirements

Boundary Wall
Is there a boundary wall? Yes

Boundary Wall Details

Is there a boundary wall gate? Yes
Is the boundary wall funded under EQUIP? No

If no, who funded the boundary wall Afghan Governments

Length of boundary wall (meters) 300

Height of the boundary wall (meters) 2.2

Type of Construction Stone Masonry

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Photograph of the boundary wall

Photo 12 - Door which allows access or entry for darululum islami funded by Afghan
government according to Paktika senior engineer.

Photo 13 - Boundary wall which was funded by Afghan government according to the
Paktika senior engineer.

Electricals
Is electrical power supply available to the school? Yes
Is there electrical circuitry, control panel, lighting, Yes
switches and sockets installed in the school?

Well
Is there a water well in place with the well pump? Yes

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Was source of water for the water well No
microbiologically and chemically tested by
accredited institution for drinking purposes?

Is it a bore well? Yes

Did EQUIP fund the water well? No
If no who funded the water well? Afghan governments.

Photograh of the Water Well

Photo 14 - Water well funded by Afghan Government.

Construction Quality Questions

Are the dimensions of the building and the Yes
number of its rooms and facilities similar to those
indicated in the drawings and BoQs supplied by
ISD, MoEd?
Are all the necessary numbers and types of Main Yes
buildings provided in the BOQ?
How many main buildings (additional to the 1
existing one or the new one with satisfactory
capacity on the site where there were no buildings)
are asked for in the Bill of Quatity (BOQ)?
How many main buildings were provided at the 1
site?
Were the provided main buildings per Yes
specification?

Are all the necessary numbers and types of Water No

Well (s) provided in the BOQ?
Are all the necessary numbers and types of No
Sanitation (Latrines) - for boys provided in the
BOQ?

Are all the necessary numbers and types of No

Sanitation (Latrines) - for girls provided in the
BOQ?

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Are all the necessary numbers and types of No
Sewage Holdings or Septic Tank provided in the
BOQ?
Are all the necessary numbers and types of Fenced No
Garbage Disposal Area provided in the BOQ?

Are all the necessary numbers and types of Desks No

provided in the BOQ?
Are all the necessary numbers and types of Chairs No
provided in the BOQ?

Are there adequate facilities for sanitation and No

sector control?
Is the septic a single chamber or dual chamber N/A
tank?
Did the contractor provide steel railing for disabled No
access in front of the EQUIP building and latrines
as per design and specification requirements?

Disaster Risk Management Questions

Earthquake
Is the school located in earthquake prone area? No
Is the school located in earthquake impacted area? No
Is the school building earthquake resilient Yes
building?
Did the building design include DRM? Yes
Were the DRM measures executed at site? Yes

Are the door and gate of the school wide enough Yes
for evacuation in event of earthquake?
Does the school have evacuation route and the Yes
assembly point in the event of earthquake?
Did the school implement drill and simulation for No
earthquake disaster event?

Are book shelves and other heavy furniture that Yes

can topple, properly secured / fastened to the
walls?

Landslide
Is the school located at steep slope and prone to No
land slide?

Is the school located in landslide impacted area? No

Are there any measures taken against landslides No
for protection of building (retaining walls,
landslides protections etc)?
Did the school implement drill and simulation for No
landslide disaster event?

Flood
Is the school located in a flood prone area? No
Is the school located near the river with potential No
to inundate the surrounding area?

Did the school experience floods previously? No

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Are there any flood protection measures No
implemented (retaining walls for protection
against floods etc)?

Did the school implement drill and simulation for No

flood disaster event?

Fire
Is the school located in densely populated area No
and prone to fire?

Are the door and gate of school wide enough for No

evacuation in event of fire?

Longest travel distance from classroom to exits 15

(m)
Does the school have evacuation route and the No
assembly point in the event of fire?
Did the school implement drill and simulation for No
fire disaster event?

Structure, Concrete and steel reinforcement (foundation, slab, columns, beams, load bearing walls,
stairwells)
Category and feature of work Structure, Concrete and steel reinforcement (foundation, slab, columns, beams, load
bearing walls, stairwells)

Grade features 4

Percentage Completed (%) 100

Structure, Roof slab, mud or roof truss and metal

Category and feature of work Structure, Roof slab, mud or roof truss and metal
Grade features 4

Percentage Completed (%) 100

Architecture, Plaster and paint (interior and exterior)

Category and feature of work Architecture, Plaster and paint (interior and exterior)

Grade features 4

Percentage Completed (%) 100

Architecture, Floor, tiles and PCC

Category and feature of work Architecture, Floor, tiles and PCC
Grade features 4

Percentage Completed (%) 100

Architecture, Windows, Doors Joinery and Hardware

Category and feature of work Architecture, Windows, Doors Joinery and Hardware

Grade features 3

Percentage Completed (%) 100

Architecture, Glazing and insect screens

Category and feature of work Architecture, Glazing and insect screens
Grade features 3

Percentage Completed (%) 100

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Architecture, Building dimensions, floor plan and site plan
Category and feature of work Architecture, Building dimensions, floor plan and site plan
Grade features 4

Percentage Completed (%) 100

Architecture, Waterproofing, downspouts

Category and feature of work Architecture, Waterproofing, downspouts

Grade features 4

Percentage Completed (%) 100

Electrical, Main panel, sub panel and grounding

Category and feature of work Electrical, Main panel, sub panel and grounding

Grade features 4
Percentage Completed (%) 100

Electrical, Circuitry, receptacles, switches and lights

Category and feature of work Electrical, Circuitry, receptacles, switches and lights

Grade features 4

Percentage Completed (%) 100

Task 02 - Monitor Sub-project Environmental, Gender and Social Safeguard Measures

Social Safeguard Questions

Was community consulted during the planning Yes
phase of this project?

Was consultation with community done at random Group Basis

basis or as a group consultation ?

Was there any concern raised by the community No

regarding the project planning phase?

Were women consulted during the planning and No

implementation phase?
Were female Community Development Councils No
(CDCs) consulted regarding the planning and
implementation of the project?

Was acquisition of land required for the school No

construction project?

Was there any community contribution for the No

construction of school?
How was the issue of additional land addressed No any issue about the Darululum Islami land,
with the community? Please explain

Who provided the additional land? Afghan Governments

Were the beneficiaries/community satisfied with Yes
the solution to address land/assets?
Is land acquisition documentation available for No
review?

Is the location of the school suitable for boys to Yes

attend?

Is the location of the school suitable for girls to Yes

attend?

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Is there a School Management Shura (SMS) or Yes
Committee at this school?

How many committees are operating at the 3

school?
How many committees have both male and female 15
members?

Please provide a list of gender mixed membership The darululum Islami has 15 male members no female included.
committees operating at the school?

How often does the School Management Shura Monthly

(SMS) meet?

Does SMS or any other school committees No

discuss/consult with the community?

Any security incidence targeting No

school/teachers/students during last 6 months?
Did security incident impact students attendance? No

Grievance Redress Mechanism Questions

Is there a grievance system to address local conflict No
regarding the project?

Most frequent type of grievances NA

Approximately what percent of issues noted in the 0
Grievance Redress Mechanism (GRM) records
during the monitoring visit have been solved? (%)

Questions Related to Gender

Level of School Darululum
Type of School Boys School

Approximately how many school age children are there in the community?
Girls- School Age #: 0

Boys - School Age #: 250

How many school-going age children are enrolled in school?

Girls enrolled #: 0

Girls - in Primary level #: 0

Boys enrolled #: 250

Boys - in Primary level #: 250

How many male teachers are there for 12th grade 0

?
How many female teachers are there for 12th 0
grade ?

What is the minimum qualification of 12th grade teachers ?

Male Teachers : Graduate

Number of SMS members

Male 15

Girls attended school today #: 0

Boys attended school today #: 0

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If overall female attendance is 80% or less give This is boys darululum Islami, therefore female students less than 80%.
possible reasons as to why female attendance is
low

How many days is the school closed in a year? 90

(Integer Value)

What are the main reasons the school was closed? Examination holidays
Date school last visited by the MoEd 2015-12-12

Environmental Questions
Is there a proper Environmental Management Plan No
(EMP) in place?

Is the quarry area properly identified for the No

project?

Is construction site properly fenced out? No

Is the level of noise disturbing on the construction No

site?

Is there dust and air pollution coming from No

construction machines?

Does the distance between the dry latrine and the Yes
water well comply with EQUIP
drawing/specifications?

Is there a soil pollution on the site? No

Is there erosion on the site due to grading, earth No
works or vegetation (trees) being removed?

Material Source Info

Task 06 - Assess (Completed) sub-project Operation and Maintenance (O&M) quality

Operation and Maintenance Questions

Is there any funding allocated for Operation and No
Maintenance (O&M) program?

When was the last Operation and Maintenance NA

(O&M) done for the school and what were the
components included in the maintenance?
The amount of funding the school recently 0
received for O&M (AFN)
The norms used for calculating of the above O & M 0
amount. Please explain

What are the components which need Doors, windows insect screen,side walk.
maintenance as observed during the monitoring
visits?
Photograph of the components which need
maintenance as observed during the monitoring
visits

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Photo 15 - Some part of side walk concrete is damaged and need repair and
maintenance.

Photo 16 - Windows insect screen were torn away, needs to be reinstalled.

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Photo 17 - Windows insect screen were torn away, needs to be reinstalled.

Photo 18 - Classroom door handle lock end escutcheon was broken, needs to be
replaced.

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 Photo 19 - Corridor door insect screen were torn away, needs to be reinstalled.

Is there an O&M program plan? No

Who is responsible for the implementation of Infrastructure Services Department (ISD)

O&M program?

Is the O&M program currently being implemented 0

according to the O&M plan?
Does the O&M plan include everything including 0
frequency?

Does community contribute to the O&M activities? No

Task 07 - Assess teacher and student attendance and compare data with the Education Management
System (EMIS) and payroll data

Teacher and Student Attendance

Total Female teachers employed: 0
Female teacher number reported on the Tashkeel: 0

How many Female teachers have a Contract: 0

Number of Female teachers attending school 0

during monitoring visit:

Total Male teachers employed: 20

Male teachers number reported on Tashkeel: 20

How many Male teachers have a Contract: 0

Number of Male teachers attending school during 10

monitoring visit:

Total admin/support staff employed: 4

Number of admin/support staff reported on 4

Tashkeel:

How many admin/support staff have a Contract: 0

Number of teachers teaching more than one shift? 7

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Teacher absenteeism and numbers

Reason for absenteeism of Female Teachers and number

Female Teachers absent: 0

Reason for absenteeism 0

Female teachers absent per Tashkeel: 0

Reason for absenteeism 0

Female teachers with contract absent: 0

Reason for absenteeism 0

Reason for absenteeism of Male Teachers and number

Male Teachers absent: 10

Reason for absenteeism Examination holidays

Male teacher absent per Tashkeel: 10

Reason for absenteeism Examination holidays

Male teacher with contract absent: 0

Reason for absenteeism 0

Last salary paid on 2016-12-05

Method of payment Direct deposit in Bank

How many payees have bank accounts? 24

How many school staff were paid in cash? 0

Why was school staff paid in cash? 0

How many sudents were absent during the 250
monitoring visit?

Reasons for student absenteeism Examination holidays

Task 08 - Assess the availability and use of Textbooks/Learning Materials and Quality Enhancement
Grants

Learning Materials
How many textbooks have arrived in school? 800
Does every student have the appropriate number No
of textbooks according to the curriculum?

Are there learning aids such as Computers, No

Libraries, etc. available?

What is the total amount (AFN) the school received 0

under the both QEGs?

Are books part of the QEG plan? No

How many books are there in QEG plan? 0

How many QEG books are present at the school? 0

How many learning materials are there in QEG 0

plan?

How many QEG learning materials are present at 0

school?
Number of text books provided as per MoEd 0
Publication Department

Number of text books actually received by the 0

school

Page: 20 of 22
Please write if there is any variance in the list NA
provided by MoEd Publication Department and
text books actually received and the reasons for
variance (narrative)

Primary Objectives Summary

Overview 1- The Darululum Islami school is located in Sharana district of the Paktika province.

The EQUIP II-funded darululum islami project construction activities were started on
24/02/2012 and completed on 23/02/2013.

2 Quality:

Description of the sub-project quality:

Darululum islami EQUIP II -funded building same time 24/02/2012 was transferred to
Paktika University and is now currently used for university students.

The EQUIP II- funded darululum building is single story building 8 classrooms, latrine
bloc and eight set latrine stall, laboratory and office room.

Some parts of the schools were worn out which required repair and replace
including, windows, doors lock, insect screen .sidewalk see photo (15 to 19)

No O&M fund was available for maintenance of the school.

The EQUIP II- funded darululum building was reported as being of above average
construction quality and workmanship, receiving an overall grade above 3.8 with no
minor deviation in the school during the time of monitoring.

3. QEG:

The darululum ismlami EQUIP II - funded building has not received Quality Education
Grant (QEG) QEG-1,and QEG-2 at the time of monitoring.

4 Incomplete items:

No incomplete items in the darululum islami EQUIP II funded building during the time
of monitoring.
.
5 Annexes for CC:

No Annexes for CC at the darululum islami EQUIP II funded building

6 Missing Component:

No Missing components in the darululum Islamia EQUIP II funded building

7 Environmental/Social Safeguard/Safety :

a. Community was consulted at the planning and implementation phase but it does not
include female. However, no documentation was available to validate it.

b. There are three committees men were not female member of three committees (1-
Cultural committee,2- Assurance committee,3 - Academic council committee).

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 c. 8 jeriebs land was donated by the afghan governments no community towards
contribution for the project.

d. There was GRM available on the site, but no logbook for GRM was
available on the site. The principal verbally addressed the grievances.

e. ESMP was not available. However, there was not negative impact noted on the site.

Contracted Start Date 2012-02-24

Actual Start Date 2012-02-24

Contracted Completion Date 2013-02-23

Actual Completion Date 2013-10-25

Delays No delays.

Missing Components as per ISD No Missing component items in the darululum islami

Missing Components as per SA (Supervisory Agent) No Missing component items in the darululum islami
Incomplete Items as per ISD No incomplete items in the darululum islami

Incomplete Items as per SA (Supervisory Agent) No incomplete items in the darululum islami

ISD recorded Physical Progress 100% completed

MSI observed Physical Progress 100% completed

ISD Recorded Financial Progress 100% paid

MSI Surveyed Financial Progress All payment paid.

ISD Recorded Project Status Completed school .

MSI Observed Project Status Complete school.

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