International Relief and Development

Afghanistan Reconstruction Trust Fund Monitoring Program

IRD INSPECTION REPORT

ARTF/EQUIP PROJECTS
A. Inspection Report Information:

1. IRD Project ID: IRD-EQ-1655

2. Name of IRD Monitor: Mirwais

3. Date of Inspection: February 20, 2012

4. Contract Type: NCB

5. Construction Agency: Hikmat Nasrat Construction Company

6. Name and contact number of regional MOE representative, if present or accompanying IRD
monitor during inspection: EQUIP Engineer was not available during inspection date.

7. Report checked by: Hafizullah Hamidi

B. Social Safeguards:

1. Does the project require land: N/A

2. Amount of land acquired/donated for community infrastructure in project (in Jerib): 7 Jerib
Public: X Private: Community:
Comments: 7-Jerib of land is donated by the government to school
3. Has School Management Shura discussed social & environment safeguards in meetings?
Yes: X No:

C. Gender:

1. Type of School:
Primary: Secondary: High School: X
Boys School: Girls School: Combined School: X
If combined School, is the education conducted:
a. Co-Educational: X b. In shifts (explain): 2
2. Girls in total #: 378 Boys enrolled #:1358
2(a) in Primary School #: 378 in primary School #: 438
2(b) in Secondary School #: 0 in Secondary School #: 920
2(c) Girls attended previous month #:378 Boys attended previous month #:1358

Female teachers employed #:0

(a) Female teachers attended previous month #: 0
Male teachers employed #: 37
(a) Male teachers attended previous month #:37
(b) Male support staff : 6
(c) Female support Staff: 0

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Afghanistan Reconstruction Trust Fund Monitoring Program

3. School Management Committee functioning:

Yes: X No:
Comments: Total member of the school management committee are eight persons and all
members are men.

3(a) Women members of SMC, # 0

3(b) Womens participation rate (%) in SMS meetings during past 6 months: 0

4. Any security incidence targeting school/teachers/students during last 6 months:

Yes: No: X

If yes, describe briefly:

Any impact on attendance, please describe:

D. Geographical Information of Project:

1. Name of School: Baba Hotak High School

2. Village: Bazar Marks
3. District: Shahjoy
4. Province: Zabul
5. GPS coordinates

a. 1st Reading: Latitude: 32.520277778 Longitude: 67.414444444

b. 2nd Reading: Latitude: 32.520555556 Longitude: 67.414166667

E. Type of Construction
Mark by placing X in the spaces in front of applicable descriptions:

Brick or stone masonry load-bearing walls

Reinforced concrete framed building, with non- load bearing walls (i.e. infill) of X
Walls
brick/stone masonry/precast hollow blocks
Adobe (i.e. clay mixed with straw) or mud-brick walls
Roof comprising reinforced concrete slab, and horizontal waterproofing layers above
Roof comprising reinforced concrete slab, with wooden trusses mounted above, and X
galvanized iron sheeting laid on top
Roof comprising wooden poles/steel beams or precast RCC beams and slab laid
Roof
directly on top of supporting walls, with galvanized iron sheeting on top
Roof comprising wooden poles/steel beams or precast RCC beams laid on top of
adobe (i.e. clay mixed with straw) or mud-brick walls, with additional earth layers (or
other insulation) laid on top to form upper surface of roof
Other Other Construction type (specify)
No. of floors in building 1

F. Project Status: Completed: X Under-construction:

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Afghanistan Reconstruction Trust Fund Monitoring Program

1. When was construction started? Month: March Year: 2008

2. When was construction completed? Month: March Year: 2009
3. If completed, are the school and its buildings operational? Yes: X No:
4. If the answer to above is No, what is the schools current use-, and the reasons (if known) for its
current use (state in narrative form below):

5. If building is complete, when (state month, year) did it start functioning and being used for its
intended purpose (obtain this information from regional representative of MOE, or school
principal/headmaster/headmistress):
Month: March Year: 2009

6. If building is under-construction, what stage is it presently at (foundations, first-floor walls, roof slabs
being constructed, etc.). State your answer in narrative form below:

G. Operational Information:
Note: Information in this section is only required for operational Schools:

1. Name of current Principal, Headmaster or Headmistress of school: Haji Mausa Jan/Principal of

the school
2. Cell no. of current Principal (if available), for use in obtaining additional information if needed by
World Bank or MOE: 0706794515

H. Infrastructure Information:

1. No. of buildings in school compound: 3

Total classrooms in the compound (number):24
Latrines (number):1 Latrine stalls (number): 8
2. No. of buildings constructed (or presently being constructed) under EQUIP: 1
3. Types of buildings constructed (or presently being constructed) under EQUIP:
Classrooms (state number): 8
Latrines (state number): 1 Latrine stalls (state number): 8

4. Types and numbers of furniture supplied (or to be supplied for under-construction buildings) as
stated in BOQ of EQUIP funded building:
Student chairs (state number): 160 Student tables (state number): 160
Staff tables (state number): 0 Staff chairs (state number): 0
Other items (e.g. file cabinets, book closets, etc.) if applicable (state number):

5. a. Is there a boundary wall? Yes: X No:

b. Is there a boundary wall gate? Yes: X No:
c. Is the boundary wall funded under EQUIP? Yes: No: X
d. Height of the boundary wall: 2.5 Type of Construction: Stone masonry and brick
masonry

6. a. Is electrical power connected to the local grid: Yes: No: X

b. Is electrical power available to the school: Yes: No: X
c. Is there an electrical generator with diesel fuel tank? Yes: No: X

7. a. Is there water well with well pump? Yes: X No:

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b. Is it a bore well? Yes: No: X

c. Is it a shallow well? Yes: X No:
Comments (specify the funding agency): The water well with hand pump was constructed under
EQUIP. See figure No 14

I. Construction Quality Information - General

Fill in answers to sections below by observing the quality of completed (or ongoing) buildings at the
site, while referring to drawings and Bill-of-Quantities (BOQs) for the project, and common
specifications issued by ISD, MOE for all EQUIP projects:

1. Are the dimensions of the (completed or under-construction) building, and the number of its rooms
and facilities, similar to those indicated in the drawings and BOQs supplied by ISD, MOE?
Yes: X No:

2. If the answer to above is No explain how the completed or under-construction building differs
from that described in its drawings and BOQ. What specific items (such as classrooms, latrines, etc)
are different or missing from the completed or under-construction project? State your response in
narrative form below:

3. Are the no. and type of infrastructure elements (wells, water-pumps, sewage holding or septic tanks,
etc.) and furniture items (student and staff desks and chairs, etc.) similar to those shown in drawings
and BOQs for this project as supplied by ISD, MOE? Yes: X No:
The students chairs and tables were provided totally 160 set according to ISD, MoEd BoQ.
Water well with hand pump was constructed under EQUIP and another water well with
pump was provided by Zabul PRT.

4. If the answer to above is No list the no. and types of infrastructure elements (latrines, numbers of
required stalls in latrines, wells, water tanks, etc.) and furniture items (desks and chairs for students
and staff) which are either missing or were not provided, but were shown in the drawings and BOQ:

5. How is sewage (black water, grey water and solids) and refuse processed and disposed of? Do
facilities provide for adequate sanitation and vector control?
The School has local dray latrines and the solids are disposed by community worker and
used for fertilizer.

6. Did the contractor provide steel railing for Handicap access in-front of the building and latrines;
The contractor provided steel railing for Handicap access in-front of the building and latrines

J. Construction Quality Information - Completed Buildings

Note: Only fill-out J or K, not both

a. Was a formal occupancy certificate issued? Yes No Not Known: X

b. Who certified the building for occupancy? (Name, contact number and title of the person)

c. Quality of floors: Satisfactory: X Unsatisfactory:

d. Quality of concrete elements (beams, columns, roof slabs, lintels):

Satisfactory: X Unsatisfactory:

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e. Quality of walls: Satisfactory: Unsatisfactory: X

Settlement and visible cracks were seen on a classroom wall on both sides with a length of 3
m. See figures No 11&12

f. Quality of doors and windows: Satisfactory: X Unsatisfactory:

g. Quality of plastered and painted surfaces:

Satisfactory: X Unsatisfactory:
The paint and plaster work was satisfactory but approximately 4 square meter of the interior
portion of walls paint peeled off. See photo No 11
h. Quality of roof trusses and galvanized iron sheeting:
Satisfactory: X Unsatisfactory:

i. Quality of Electrical wiring and fittings (if building is electrified):

Satisfactory: X Unsatisfactory:

j. Electrical Distribution Boards:

Satisfactory: X Unsatisfactory:

k. If the construction quality of any section from c to j, above, has been designated Unsatisfactory,
describe what is lacking in each instance or has not been satisfactorily completed: the wall in two
side were settled and crack was visible

K. Life Safety Information

List and describe below any features noted in completed or under-construction buildings, which may
pose a risk to lives of occupants (e.g. faulty or improperly insulated electrical wiring, lack of hand-
rails in elevated positions, broken and impaired stair treads, cracks and major deflections in structural
members such as roof slabs, beams, floors, load bearing walls, etc.). Such features should be
photographed, with their caption reading Life Risk Element followed by a brief description:
Settlement and visible cracks were seen in classroom wall on both sides with a length of 3 m
and it is considered harm for life safety

L. Borrow Pit, Disposal and Erosion:

a. Is the quarry area already identified for the project (Under-construction)?

Yes: No:
b. Where does the contractor get the construction materials namely?
Stones:
Bricks:
Aggregates:
Sand:
Cement:
Steel:
Wood

M. Safety Management:

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a. Are the workers at the project site equipped with PPE, eg., Safety boots and helmets?(Please take
pictures)
Yes: N/A No:
b. Is there scaffolding at under-construction site? (Please take pictures)
Yes: No: X

N. Photographs:

Figure:1 - Front side view of the school building Figure: 2 - Back side view of the school building

Figure: 3 - left side view of the school building Figure: 4 - Right side view of the school building

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Figure 5 - View of the school building corridor Figure 6 - View of the school building corridor

Figure 7 - View of a classroom of the school Figure 8 - View of a classroom of the school

Figure 9 - View of the electric distribution board Figure 10 - View of a classroom of the school

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Figure 11 - View of the wall paint defect portion Figure 12 - View of the wall settlement and cracks

Figure 13 - View of the school building boundary wall Figure 14 - View of the school building boundary wall
and water well

Figure 15 - IRD Engineer with school principal Figure 16 - IRD Engineer and the school principal

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