Extract Records Not Criteria 4 methods:

1) Filter and Does Not Contain Easiest Method

2) Advanced Filter
3) Advanced Filter and Recorded Macro
Array Formula using COUNTIF, SEARCH, ISERROR, INDEX, IF, ROWS, ROW, and
4) SMALL function
 Ctrl + Shift + L, or Alt + D + F + F to toggle on and off Filter
Ctrl + L or Ctrl + T to create Table with Filters and Dynamic ranges
Use the Text Filter "Does Not Contain"
Filter hides rows and thus records.
When copying Filtered data notice that the "Dancing Ants only surround the "Visible Cells" - this is
so when you paste only the filtered records are pasted.
Be sure to Paste the records in an area that is not to the left or right of the data set. Below or
above or on a new sheet is required. Why? Because Filter hides rows.

Date Amount Description

2/27/2010 $519.00 Repair To Muffler
2/28/2010 $1,847.00 New Tires
3/1/2010 $1,080.00 Oil Change
2/27/2010 $1,158.00 Fix and Repair Drive
2/24/2010 $831.00 Oil Change and Repair Windshield
2/27/2010 $1,694.00 Repair To Muffler
2/26/2010 $779.00 New Tires
2/27/2010 $220.00 Oil Change
3/1/2010 $1,688.00 Fix and Repair Drive
2/28/2010 $1,367.00 Oil Change and Repair Flat
2/27/2010 $861.00 Repair To Muffler
2/28/2010 $1,049.00 New Tires
2/27/2010 $234.00 Oil Change
2/28/2010 $482.00 Fix and Repair Drive
2/28/2010 $734.00 New Filter and Replace Dash
 Ctrl + Shift + L, or Alt + D + F + F to toggle on and off Filter
Ctrl + L or Ctrl + T to create Table with Filters and Dynamic ranges
Use the Text Filter "Does Not Contain"
Filter hides rows and thus records.
When copying Filtered data notice that the "Dancing Ants only surround the "Visible Cells" - this is
so when you paste only the filtered records are pasted.
Be sure to Paste the records in an area that is not to the left or right of the data set. Below or
above or on a new sheet is required. Why? Because Filter hides rows.

Date Amount Description

2/28/2010 $1,847.00 New Tires
3/1/2010 $1,080.00 Oil Change
2/26/2010 $779.00 New Tires
2/27/2010 $220.00 Oil Change
2/28/2010 $1,049.00 New Tires
2/27/2010 $234.00 Oil Change
2/28/2010 $734.00 New Filter and Replace Dash

2/28/2010 $1,847.00 New Tires

3/1/2010 $1,080.00 Oil Change
2/26/2010 $779.00 New Tires
2/27/2010 $220.00 Oil Change
2/28/2010 $1,049.00 New Tires
2/27/2010 $234.00 Oil Change
2/28/2010 $734.00 New Filter and Replace Dash
 Ctrl + L or Ctrl + T to create Table with Filters and Dynamic ranges

Advanced Filter is different from the Filter feature in these ways:

1) Advanced Filter does not use filter drop-down arrows for filtering.
2) Criteria for the Advanced Filter are placed in cells in the spreadsheet.
3) To run Advanced Filter you use the Advanced Filter dialog box
4) Advanced Filter allows you to extract records and paste them in a new
location, while keeping the original data set intact (not filtered and no
records removed).

The Advanced Filter feature can be invoked one of three ways:

1) Alt + A + Q (Excel 2001 / 2010)
2) Alt + D + F + A (Excel 2003 east to remember because D = Data, F =
Filter, A = Advanced)
3) Go to the Data ribbon, then in the Sort & Filter group click on the
Advanced button

Advanced Filter should have:

1) Criteria area above data set, with field names the same as the data set.
2) Data set setup with Excel Table Format Structure (field names in first
row, records in rows, no blanks)
3) Extract area

The Advanced Filter dialog box has:

i. The option to:
** Filter the list, in-place (we will not do this)
** Copy to another location (we will do this)
ii. List range text box contains data set range.
iii. Criteria range text box contains criteria range.
iv. Copy to: text box contains first cell of extract range.

When creating Advanced Filter criteria with formulas the field name area
must be blank and below the blank is a formula that evaluates to TRUE or
FALSE.

Criteria Area
Does Not Contain Criteria
Repair

Data Set
Date Amount Description T/F
2/27/2010 $519.00 Repair To Muffler
2/28/2010 $1,847.00 New Tires
3/1/2010 $1,080.00 Oil Change
2/27/2010 $1,158.00 Fix and Repair Drive
2/24/2010 $831.00 Oil Change and Repair Windshield
2/27/2010 $1,694.00 Repair To Muffler
2/26/2010 $779.00 New Tires
2/27/2010 $220.00 Oil Change
3/1/2010 $1,688.00 Fix and Repair Drive
2/28/2010 $1,367.00 Oil Change and Repair Flat
2/27/2010 $861.00 Repair To Muffler
2/28/2010 $1,049.00 New Tires
2/27/2010 $234.00 Oil Change
2/28/2010 $482.00 Fix and Repair Drive
2/28/2010 $734.00 New Filter and Replace Dash
Extract Area
 Ctrl + L or Ctrl + T to create Table with Filters and Dynamic ranges

Advanced Filter is different from the Filter feature in these ways:

1) Advanced Filter does not use filter drop-down arrows for filtering.
2) Criteria for the Advanced Filter are placed in cells in the spreadsheet.
3) To run Advanced Filter you use the Advanced Filter dialog box
4) Advanced Filter allows you to extract records and paste them in a new
location, while keeping the original data set intact (not filtered and no
records removed).

The Advanced Filter feature can be invoked one of three ways:

1) Alt + A + Q (Excel 2001 / 2010)
2) Alt + D + F + A (Excel 2003 east to remember because D = Data, F =
Filter, A = Advanced)
3) Go to the Data ribbon, then in the Sort & Filter group click on the
Advanced button

Advanced Filter should have:

1) Criteria area above data set, with field names the same as the data set.
2) Data set setup with Excel Table Format Structure (field names in first
row, records in rows, no blanks)
3) Extract area

The Advanced Filter dialog box has:

i. The option to:
** Filter the list, in-place (we will not do this)
** Copy to another location (we will do this)
ii. List range text box contains data set range.
iii. Criteria range text box contains criteria range.
iv. Copy to: text box contains first cell of extract range.

When creating Advanced Filter criteria with formulas the field name area
must be blank and below the blank is a formula that evaluates to TRUE or
FALSE.

Criteria Area
Does Not Contain Criteria
0 Repair

Data Set
Date Amount Description T/F
2/27/2010 $519.00 Repair To Muffler 0
2/28/2010 $1,847.00 New Tires 1
3/1/2010 $1,080.00 Oil Change 1
2/27/2010 $1,158.00 Fix and Repair Drive 0
2/24/2010 $831.00 Oil Change and Repair Windshield 0
2/27/2010 $1,694.00 Repair To Muffler 0
2/26/2010 $779.00 New Tires 1
2/27/2010 $220.00 Oil Change 1
3/1/2010 $1,688.00 Fix and Repair Drive 0
2/28/2010 $1,367.00 Oil Change and Repair Flat 0
2/27/2010 $861.00 Repair To Muffler 0
2/28/2010 $1,049.00 New Tires 1
2/27/2010 $234.00 Oil Change 1
2/28/2010 $482.00 Fix and Repair Drive 0
2/28/2010 $734.00 New Filter and Replace Dash 1
Extract Area
Date Amount Description
2/28/2010 $1,847.00 New Tires
3/1/2010 $1,080.00 Oil Change
2/26/2010 $779.00 New Tires
2/27/2010 $220.00 Oil Change
2/28/2010 $1,049.00 New Tires
2/27/2010 $234.00 Oil Change
2/28/2010 $734.00 New Filter and Replace Dash
 Ctrl + L or Ctrl + T to create Table with Filters and Dynamic ranges

Advanced Filter is different from the Filter feature in these ways:

1) Advanced Filter does not use filter drop-down arrows for filtering.
2) Criteria for the Advanced Filter are placed in cells in the spreadsheet.
3) To run Advanced Filter you use the Advanced Filter dialog box
4) Advanced Filter allows you to extract records and paste them in a new
location, while keeping the original data set intact (not filtered and no
records removed).

The Advanced Filter feature can be invoked one of three ways:

1) Alt + A + Q (Excel 2001 / 2010)
2) Alt + D + F + A (Excel 2003 east to remember because D = Data, F =
Filter, A = Advanced)
3) Go to the Data ribbon, then in the Sort & Filter group click on the
Advanced button

Advanced Filter should have:

1) Criteria area above data set, with field names the same as the data set.
2) Data set setup with Excel Table Format Structure (field names in first
row, records in rows, no blanks)
3) Extract area

The Advanced Filter dialog box has:

i. The option to:
** Filter the list, in-place (we will not do this)
** Copy to another location (we will do this)
ii. List range text box contains data set range.
iii. Criteria range text box contains criteria range.
iv. Copy to: text box contains first cell of extract range.

When creating Advanced Filter criteria with formulas the field name area
must be blank and below the blank is a formula that evaluates to TRUE or
FALSE.
To create a Macro, turn on the Developer ribbon, Alt + F + I, check Show
Developer ribbon
Record Macro is on Developer ribbon or Status bar.

Criteria Area
Does Not Contain Criteria
1 oil
Data Set
Date Amount Description
2/27/2010 $519.00 Repair To Muffler
2/28/2010 $1,847.00 New Tires
3/1/2010 $1,080.00 Oil Change
2/27/2010 $1,158.00 Fix and Repair Drive
2/24/2010 $831.00 Oil Change and Repair Windshield
2/27/2010 $1,694.00 Repair To Muffler
2/26/2010 $779.00 New Tires
2/27/2010 $220.00 Oil Change
3/1/2010 $1,688.00 Fix and Repair Drive
2/28/2010 $1,367.00 Oil Change and Repair Flat
2/27/2010 $861.00 Repair To Muffler
2/28/2010 $1,049.00 New Tires
2/27/2010 $234.00 Oil Change
2/28/2010 $482.00 Fix and Repair Drive
2/28/2010 $734.00 New Filter and Replace Dash

Extract Area
Date Amount Description
2/27/2010 $519.00 Repair To Muffler
2/28/2010 $1,847.00 New Tires
2/27/2010 $1,158.00 Fix and Repair Drive
2/27/2010 $1,694.00 Repair To Muffler
2/26/2010 $779.00 New Tires
3/1/2010 $1,688.00 Fix and Repair Drive
2/27/2010 $861.00 Repair To Muffler
2/28/2010 $1,049.00 New Tires
2/28/2010 $482.00 Fix and Repair Drive
2/28/2010 $734.00 New Filter and Replace Dash
 Ctrl + L or Ctrl + T to create Table with Filters and Dynamic ranges

Advanced Filter is different from the Filter feature in these ways:

1) Advanced Filter does not use filter drop-down arrows for filtering.
2) Criteria for the Advanced Filter are placed in cells in the spreadsheet.
3) To run Advanced Filter you use the Advanced Filter dialog box
4) Advanced Filter allows you to extract records and paste them in a new
location, while keeping the original data set intact (not filtered and no
records removed).

The Advanced Filter feature can be invoked one of three ways:

1) Alt + A + Q (Excel 2001 / 2010)
2) Alt + D + F + A (Excel 2003 east to remember because D = Data, F =
Filter, A = Advanced)
3) Go to the Data ribbon, then in the Sort & Filter group click on the
Advanced button

Advanced Filter should have:

1) Criteria area above data set, with field names the same as the data set.
2) Data set setup with Excel Table Format Structure (field names in first
row, records in rows, no blanks)
3) Extract area

The Advanced Filter dialog box has:

i. The option to:
** Filter the list, in-place (we will not do this)
** Copy to another location (we will do this)
ii. List range text box contains data set range.
iii. Criteria range text box contains criteria range.
iv. Copy to: text box contains first cell of extract range.

When creating Advanced Filter criteria with formulas the field name area
must be blank and below the blank is a formula that evaluates to TRUE or
FALSE.
To create a Macro, turn on the Developer ribbon, Alt + F + I, check Show
Developer ribbon
Record Macro is on Developer ribbon or Status bar.

This sheet has the Recorded Macro named ExtractRecordsWithout that

uses the keyboard shortcut Ctrl + Shift + L

Criteria Area
Does Not Contain Criteria
1 Oil
Data Set
Date Amount Description
2/27/2010 $519.00 sss
2/28/2010 $1,847.00 New Tires
3/1/2010 $1,080.00 Oil Change
2/27/2010 $1,158.00 sssssss
2/24/2010 $831.00 Oil Change and Repair Windshield
2/27/2010 $1,694.00 Repair To Muffler
2/26/2010 $779.00 New Tires
2/27/2010 $220.00 Oil Change
3/1/2010 $1,688.00 Fix and Repair Drive
2/28/2010 $1,367.00 Oil Change and Repair Flat
2/27/2010 $861.00 Repair To Muffler
2/28/2010 $1,049.00 New Tires
2/27/2010 $234.00 Oil Change
2/28/2010 $482.00 Fix and Repair Drive
2/28/2010 $734.00 New Filter and Replace Dash

Extract Area
Date Amount Description
2/27/2010 $519.00 sss
2/28/2010 $1,847.00 New Tires
2/27/2010 $1,158.00 sssssss
2/27/2010 $1,694.00 Repair To Muffler
2/26/2010 $779.00 New Tires
3/1/2010 $1,688.00 Fix and Repair Drive
2/27/2010 $861.00 Repair To Muffler
2/28/2010 $1,049.00 New Tires
2/28/2010 $482.00 Fix and Repair Drive
2/28/2010 $734.00 New Filter and Replace Dash
Date Amount Description Does Not Contain
2/27/2010 $519.00 Repair To Muffler Count
2/28/2010 $1,847.00 New Tires
3/1/2010 $1,080.00 Oil Change
2/27/2010 $1,158.00 Fix and Repair Drive
2/24/2010 $831.00 Oil Change and Repair Windshield Date Amount
2/27/2010 $1,694.00 Repair To Muffler
2/26/2010 $779.00 New Tires
2/27/2010 $220.00 Oil Change
3/1/2010 $1,688.00 Fix and Repair Drive
2/28/2010 $1,367.00 Oil Change and Repair Flat
2/27/2010 $861.00 Repair To Muffler
2/28/2010 $1,049.00 New Tires
2/27/2010 $234.00 Oil Change
2/28/2010 $482.00 Fix and Repair Drive
2/28/2010 $734.00 New Filter and Replace Dash
Muffler

Description
Date Amount Description Does Not Contain
2/27/2010 $519.00 Repair To Muffler Count 15
2/28/2010 $1,847.00 New Tires
3/1/2010 $1,080.00 Oil Change
2/27/2010 $1,158.00 Fix and Repair Drive
2/24/2010 $831.00 Oil Change and Repair Windshield Date Amount
2/27/2010 $1,694.00 Repair To Muffler 2/27/2010 $519.00
2/26/2010 $779.00 New Tires 2/28/2010 $1,847.00
2/27/2010 $220.00 Oil Change 2/27/2010 $1,158.00
3/1/2010 $1,688.00 Fix and Repair Drive 2/27/2010 $1,694.00
2/28/2010 $1,367.00 Oil Change and Repair Flat 2/26/2010 $779.00
2/27/2010 $861.00 Repair To Muffler 3/1/2010 $1,688.00
2/28/2010 $1,049.00 New Tires 2/27/2010 $861.00
2/27/2010 $234.00 Oil Change 2/28/2010 $1,049.00
2/28/2010 $482.00 Fix and Repair Drive 2/28/2010 $482.00
2/28/2010 $734.00 New Filter and Replace Dash 2/28/2010 $734.00
#VALUE! #VALUE!
#VALUE! #VALUE!
#VALUE! #VALUE!
#VALUE! #VALUE!
#VALUE! #VALUE!
Oil
10

Description
Repair To Muffler
New Tires
Fix and Repair Drive
Repair To Muffler
New Tires
Fix and Repair Drive
Repair To Muffler
New Tires
Fix and Repair Drive
New Filter and Replace Dash
#VALUE!
#VALUE!
#VALUE!
#VALUE!
#VALUE!
 Ctrl + L or Ctrl + T to create Table with Filters and Dynamic ranges

Advanced Filter is different from the Filter feature in these ways:

1) Advanced Filter does not use filter drop-down arrows for filtering.
2) Criteria for the Advanced Filter are placed in cells in the spreadsheet.
3) To run Advanced Filter you use the Advanced Filter dialog box
4) Advanced Filter allows you to extract records and paste them in a new location, while keeping the original data set intact
(not filtered and no records removed).

The Advanced Filter feature can be invoked one of three ways:

1) Alt + A + Q (Excel 2001 / 2010)
2) Alt + D + F + A (Excel 2003 east to remember because D = Data, F = Filter, A = Advanced)
3) Go to the Data ribbon, then in the Sort & Filter group click on the Advanced button

Advanced Filter should have:

1) Criteria area above data set, with field names the same as the data set.
2) Data set setup with Excel Table Format Structure (field names in first row, records in rows, no blanks)
3) Extract area

The Advanced Filter dialog box has:

i. The option to:
** Filter the list, in-place (we will not do this)
** Copy to another location (we will do this)
ii. List range text box contains data set range.
iii. Criteria range text box contains criteria range.
iv. Copy to: text box contains first cell of extract range.

When creating Advanced Filter criteria with formulas the field name area must be blank and below the blank is a formula
that evaluates to TRUE or FALSE.
To create a Macro, turn on the Developer ribbon, Alt + F + I, check Show Developer ribbon
Record Macro is on Developer ribbon or Status bar.
namic ranges

n these ways:
ws for filtering.
he spreadsheet.
er dialog box
, while keeping the original data set intact

three ways:

a, F = Filter, A = Advanced)
n the Advanced button

e as the data set.

row, records in rows, no blanks)

his)
is)
ge.
ange.
t range.

e blank and below the blank is a formula

k Show Developer ribbon

us bar.

Criteria
Date Sales SalesRep

Data Set Extract

Date Sales SalesRep
2/24/2010 $57.00 Winnie
2/25/2010 $154.00 Jo
2/26/2010 $184.00 Joe
2/27/2010 $102.00 Chin
2/28/2010 $200.00 Chelsee
3/1/2010 $203.00 Wayne
3/2/2010 $215.00 Bill
3/3/2010 $106.00 Isaac
3/4/2010 $186.00 Fred
3/5/2010 $130.00 Ho
3/6/2010 $86.00 Pham
3/7/2010 $167.00 Shelia
3/8/2010 $72.00 Quinton
3/9/2010 $105.00 Will
 Ctrl + L or Ctrl + T to create Table with Filters and Dynamic ranges

Advanced Filter is different from the Filter feature in these ways:

1) Advanced Filter does not use filter drop-down arrows for filtering.
2) Criteria for the Advanced Filter are placed in cells in the spreadsheet.
3) To run Advanced Filter you use the Advanced Filter dialog box
4) Advanced Filter allows you to extract records and paste them in a new location, while keeping the original data set intact
(not filtered and no records removed).

The Advanced Filter feature can be invoked one of three ways:

1) Alt + A + Q (Excel 2001 / 2010)
2) Alt + D + F + A (Excel 2003 east to remember because D = Data, F = Filter, A = Advanced)
3) Go to the Data ribbon, then in the Sort & Filter group click on the Advanced button

Advanced Filter should have:

1) Criteria area above data set, with field names the same as the data set.
2) Data set setup with Excel Table Format Structure (field names in first row, records in rows, no blanks)
3) Extract area

The Advanced Filter dialog box has:

i. The option to:
** Filter the list, in-place (we will not do this)
** Copy to another location (we will do this)
ii. List range text box contains data set range.
iii. Criteria range text box contains criteria range.
iv. Copy to: text box contains first cell of extract range.

When creating Advanced Filter criteria with formulas the field name area must be blank and below the blank is a formula
that evaluates to TRUE or FALSE.
To create a Macro, turn on the Developer ribbon, Alt + F + I, check Show Developer ribbon
Record Macro is on Developer ribbon or Status bar.
namic ranges

n these ways:
ws for filtering.
he spreadsheet.
er dialog box
, while keeping the original data set intact

three ways:

a, F = Filter, A = Advanced)
n the Advanced button

e as the data set.

row, records in rows, no blanks)

his)
is)
ge.
ange.
t range.

e blank and below the blank is a formula

k Show Developer ribbon

us bar.

Criteria
Date Sales SalesRep
W*
J*

Data Set Extract

Date Sales SalesRep Date
2/24/2010 $57.00 Winnie 2/24/2010
2/25/2010 $154.00 Jo 2/25/2010
2/26/2010 $184.00 Joe 2/26/2010
2/27/2010 $102.00 Chin 3/1/2010
2/28/2010 $200.00 Chelsee 3/9/2010
3/1/2010 $203.00 Wayne
3/2/2010 $215.00 Bill
3/3/2010 $106.00 Isaac
3/4/2010 $186.00 Fred
3/5/2010 $130.00 Ho
3/6/2010 $86.00 Pham
3/7/2010 $167.00 Shelia
3/8/2010 $72.00 Quinton
3/9/2010 $105.00 Will
Sales SalesRep
$57.00 Winnie
$154.00 Jo
$184.00 Joe
$203.00 Wayne
$105.00 Will
1) Grade Book That Subtracts Two Lowest Grades
Auto Sum is on the Home Ribbon, Editing Group in Excel
2) 2007 and the Standard Toolbar in Excel 2003.
3) Keyboard shortcut for Auto Sum is Alt + =
The VLOOKUP function retrieves a value from a table and
4) brings it back to a cell or formula

The VLOOKUP function: 1) takes the value you tell it to look

at, 2) looks through the first column of the lookup table
and finds an approximate match (or exact match if you tell
it to), 3) then goes to the column you specify and gets a
5) value, 4) then brings that value back to the cell.
6)
When using Approximate Match, the first column of the
7) table must be sorted in ascending order
8) Also see the Excel Lookup Series: 02 Excel Series: Lookup functions 1-15

The SMALL function can find the nth smallest value. By using
{1,2} as the second argument it will find the smallest and
second smallest values). For more about SMALL see this
9) video: Excel Magic Trick #57: LARGE & SMALL functions (kth value)

When you create an array formula, you must use the

keyboard shortcut; Ctrl + Shift + Enter. For more about
10) array formulas, see this video series; 05 Excel Series: Array Formulas 1-14
11) For more about IF and AND functions, see this video: Excel Magic Trick 452: IF Function Formula 16 Examples

Type of
Name Q1 Q2 Q3 Q4 Test1 Test2 Test3 Total Grade Grade
Max 25 25 25 25 100 100 100 350
Name1 10 24 21 22 95 100 82 323 Credit
Name2 22 25 24 22 89 97 91 326
Name3 9 16 21 25 80 4 20 150 Credit
Name4 13 0 21 21 82 87 85 296
Name5 2 9 21 24 75 69 91 280

Type of
Grade
Credit
 VLOOKUP(lookup_value,table_array,col_index_num,range_lookup)

Lookup_value The value to search in the first column of the table array (array: Used to build single formulas that produce m
and columns. An array range shares a common formula; an array constant is a group of constants used as an argument.). Look
smallest value in the first column of table_array, VLOOKUP returns the #N/A error value.

Table_array Two or more columns of data. Use a reference to a range or a range name. The values in the first column of tab
numbers, or logical values. Uppercase and lowercase text are equivalent.

Col_index_num The column number in table_array from which the matching value must be returned. A col_index_num of 1
the value in the second column in table_array, and so on. If col_index_num is:

Less than 1, VLOOKUP returns the #VALUE! error value.

Greater than the number of columns in table_array, VLOOKUP returns the #REF! error value.

Range_lookup A logical value that specifies whether you want VLOOKUP to find an exact match or an approximate match:

If TRUE or omitted, an exact or approximate match is returned. If an exact match is not found, the next largest value that is le
The values in the first column of table_array must be placed in ascending sort order; otherwise, VLOOKUP may not give the cor

If FALSE, VLOOKUP will only find an exact match. In this case, the values in the first column of table_array do not need to be s
match the lookup_value, the first value found is used. If an exact match is not found, the error value #N/A is returned.

Remarks
When searching text values in the first column of table_array, ensure that the data in the first column of table_array does not h
( or ) quotation marks, or nonprinting characters. In these cases, VLOOKUP may give an incorrect or unexpected value. For m

When searching number or date values, ensure that the data in the first column of table_array is not stored as text values. In t
information, see Convert numbers stored as text to numbers.

MALL functions (kth value) If range_lookup is FALSE and lookup_value is text, then you can use the wildcard characters, question mark (?) and asterisk (*
matches any sequence of characters. If you want to find an actual question mark or asterisk, type a tilde (~) preceding the cha

n Formula 16 Examples

Score Grade %
0F 0
228 D 0.65
263 C 0.75
298 B 0.85
333 A 0.95
build single formulas that produce multiple results or that operate on a group of arguments that are arranged in rows
nstants used as an argument.). Lookup_value can be a value or a reference. If lookup_value is smaller than the

The values in the first column of table_array are the values searched by lookup_value. These values can be text,

be returned. A col_index_num of 1 returns the value in the first column in table_array; a col_index_num of 2 returns

e.

t match or an approximate match:

ound, the next largest value that is less than lookup_value is returned.
wise, VLOOKUP may not give the correct value. For more information, see Sort data.

mn of table_array do not need to be sorted. If there are two or more values in the first column of table_array that
rror value #N/A is returned.

rst column of table_array does not have leading spaces, trailing spaces, inconsistent use of straight ( ' or " ) and curly
incorrect or unexpected value. For more information, see CLEAN and TRIM.

rray is not stored as text values. In this case, VLOOKUP may give an incorrect or unexpected value. For more

rs, question mark (?) and asterisk (*), in lookup_value. A question mark matches any single character; an asterisk
k, type a tilde (~) preceding the character.
1) Grade Book That Subtracts Two Lowest Grades
Auto Sum is on the Home Ribbon, Editing Group in Excel
2) 2007 and the Standard Toolbar in Excel 2003.
3) Keyboard shortcut for Auto Sum is Alt + =
The VLOOKUP function retrieves a value from a table and
4) brings it back to a cell or formula

The VLOOKUP function: 1) takes the value you tell it to look

at, 2) looks through the first column of the lookup table
and finds an approximate match (or exact match if you tell
it to), 3) then goes to the column you specify and gets a
5) value, 4) then brings that value back to the cell.
6)
When using Approximate Match, the first column of the
7) table must be sorted in ascending order
8) Also see the Excel Lookup Series: 02 Excel Series: Lookup functions 1-15

The SMALL function can find the nth smallest value. By using
{1,2} as the second argument it will find the smallest and
second smallest values). For more about SMALL see this
9) video: Excel Magic Trick #57: LARGE & SMALL functions (kth value)

When you create an array formula, you must use the

keyboard shortcut; Ctrl + Shift + Enter. For more about
10) array formulas, see this video series; 05 Excel Series: Array Formulas 1-14
11) For more about IF and AND functions, see this video: Excel Magic Trick 452: IF Function Formula 16 Examples

Type of
Name Q1 Q2 Q3 Q4 Test1 Test2 Test3 Total Grade Grade
Max 25 25 25 25 100 100 100 350 A
Name1 10 24 21 22 95 100 82 323 Credit Pass
Name2 22 25 24 22 89 97 91 263 Credit Pass
Name3 9 16 21 25 80 4 20 150 Credit Fail
Name4 13 0 21 21 82 87 85 296 C
Name5 2 9 21 24 75 69 91 280 C

Type of
Grade
Credit
 VLOOKUP(lookup_value,table_array,col_index_num,range_lookup)

Lookup_value The value to search in the first column of the table array (array: Used to build single formulas that produce m
and columns. An array range shares a common formula; an array constant is a group of constants used as an argument.). Look
smallest value in the first column of table_array, VLOOKUP returns the #N/A error value.

Table_array Two or more columns of data. Use a reference to a range or a range name. The values in the first column of tab
numbers, or logical values. Uppercase and lowercase text are equivalent.

Col_index_num The column number in table_array from which the matching value must be returned. A col_index_num of 1
the value in the second column in table_array, and so on. If col_index_num is:

Less than 1, VLOOKUP returns the #VALUE! error value.

Greater than the number of columns in table_array, VLOOKUP returns the #REF! error value.

Range_lookup A logical value that specifies whether you want VLOOKUP to find an exact match or an approximate match:

If TRUE or omitted, an exact or approximate match is returned. If an exact match is not found, the next largest value that is le
The values in the first column of table_array must be placed in ascending sort order; otherwise, VLOOKUP may not give the cor

If FALSE, VLOOKUP will only find an exact match. In this case, the values in the first column of table_array do not need to be s
match the lookup_value, the first value found is used. If an exact match is not found, the error value #N/A is returned.

Remarks
When searching text values in the first column of table_array, ensure that the data in the first column of table_array does not h
( or ) quotation marks, or nonprinting characters. In these cases, VLOOKUP may give an incorrect or unexpected value. For m

When searching number or date values, ensure that the data in the first column of table_array is not stored as text values. In t
information, see Convert numbers stored as text to numbers.

MALL functions (kth value) If range_lookup is FALSE and lookup_value is text, then you can use the wildcard characters, question mark (?) and asterisk (*
matches any sequence of characters. If you want to find an actual question mark or asterisk, type a tilde (~) preceding the cha

n Formula 16 Examples

Score Grade %
0F 0
228 D 0.65
263 C 0.75
298 B 0.85
333 A 0.95
build single formulas that produce multiple results or that operate on a group of arguments that are arranged in rows
nstants used as an argument.). Lookup_value can be a value or a reference. If lookup_value is smaller than the

The values in the first column of table_array are the values searched by lookup_value. These values can be text,

be returned. A col_index_num of 1 returns the value in the first column in table_array; a col_index_num of 2 returns

e.

t match or an approximate match:

ound, the next largest value that is less than lookup_value is returned.
wise, VLOOKUP may not give the correct value. For more information, see Sort data.

mn of table_array do not need to be sorted. If there are two or more values in the first column of table_array that
rror value #N/A is returned.

rst column of table_array does not have leading spaces, trailing spaces, inconsistent use of straight ( ' or " ) and curly
incorrect or unexpected value. For more information, see CLEAN and TRIM.

rray is not stored as text values. In this case, VLOOKUP may give an incorrect or unexpected value. For more

rs, question mark (?) and asterisk (*), in lookup_value. A question mark matches any single character; an asterisk
k, type a tilde (~) preceding the character.
3rd argument of VLOOKUP
Product Description Price
Pro1 20 meters $25.00
Pro2 40 meters $30.00
Pro3 60 meters $55.00
Pro4 80 meters $60.00
Pro5 100 meters $120.00
Pro6 120 meters $125.00

Product Description Price

type 3rd argument
COLUMN function tells which column you are in
COLUMNS tells how many columns there are
MATCH tells what relative or ordinal position an item is in a list
Data Validation List ==> Alt + D + L
n an item is in a list
3rd argument of VLOOKUP
Product Description Price
Pro1 20 meters $25.00
Pro2 40 meters $30.00
Pro3 60 meters $55.00
Pro4 80 meters $60.00
Pro5 100 meters $120.00
Pro6 120 meters $125.00

Product Description Price

Pro3 60 meters $55.00 type 3rd argument
Pro3 55 Err:502 COLUMN function tells which column you are in
Pro3 60 meters $55.00 COLUMNS tells how many columns there are
Pro3 60 meters $55.00 MATCH tells what relative or ordinal position an item is in a
Data Validation List ==> Alt + D + L
inal position an item is in a list
 If it is there,
Is Product ID If it is there, does it match
Wholesal in Other does it match Wholesale
Product ID Description e Price List? Description? Price?
Prod1 Desc1 1.45
Prod Desc2 1.27
Prod3 Desc 3.62
Prod4 Desc4 2.15
Prod5 Desc5 2.87
Prod12 Desc6 2.53
Prod7 Desc7 2.2
Prod8 Desc8 2.6
Prod9 Desc9 3.68

For more about MATCH:

Highline Excel Class 43: MATCH function
Excel Magic Trick #119: Is Item In List? 2 Examples
For more about VLOOKUP:
Highline Excel Class 07: VLOOKUP function formula 7 Examples
For more about Conditional Formatting:
Highline Excel Class 21: Conditional Formatting 12 Examples
Product ID Description Wholesale Price
Prod1 Desc1 1.45
Prod2 Desc2 1.27
Prod3 Desc3 3.62
Prod4 Desc4 2.71
Prod5 Desc5 2.87
Prod6 Desc6 2.53
Prod7 Desc7 2.2
Prod8 Desc8 2.86
Prod9 Desc9 1.66
 If it is there,
If it is there, does it match
Is Product ID does it match Wholesale
Product ID Description Wholesale Price in Other List? Description? Price?
Prod1 Desc1 1.45 1 1 1
Prod Desc2 1.27 #N/A #N/A #N/A
Prod3 Desc 3.62 3 0 1
Prod4 Desc4 2.15 4 1 0
Prod5 Desc5 2.87 5 1 1
Prod12 Desc6 2.53 #N/A #N/A #N/A
Prod7 Desc7 2.2 7 1 1
Prod8 Desc8 2.6 8 1 0
Prod9 Desc9 3.68 9 1 0

For more about MATCH:

Highline Excel Class 43: MATCH function
Excel Magic Trick #119: Is Item In List? 2 Examples
For more about VLOOKUP:
Highline Excel Class 07: VLOOKUP function formula 7 Examples
For more about Conditional Formatting:
Highline Excel Class 21: Conditional Formatting 12 Examples
mula 7 Examples

12 Examples
 Count Last 7
# Days To days (including
Date Product Sales Check Criteria Today)
2/23/2010 P1 $20 7 P1
2/22/2010 P1 $10
2/21/2010 P1 $13
2/20/2010 P1 $18
2/19/2010 P2 $19 Today 7 Days Ago
2/18/2010 P2 $13
2/17/2010 P1 $25
2/16/2010 P1 $17 For more about SUMPRODUCT and COUNTIFS:
2/15/2010 P2 $16 Excel Formula Efficiency 1: SUMPRODUCT function 12 Examples
2/14/2010 P2 $17 Highline Excel Class 37: SUMPRODUCT function
2/13/2010 P1 $21 Excel Formula Efficiency 4: SUMIFS & COUNTIFS Are Fast
2/12/2010 P1 $15
2/11/2010 P2 $18
2/10/2010 P2 $24
 Count Last 7
# Days To days (including
Date Product Sales Check Criteria Today)
2/23/2010 P1 $20.00 7 P1 0
2/22/2010 P1 $10.00 0
2/21/2010 P1 $13.00 0
2/20/2010 P1 $18.00
2/19/2010 P2 $19.00 Today 7 Days Ago
2/18/2010 P2 $13.00 9/18/2017 9/11/2017
2/17/2010 P1 $25.00
2/16/2010 P1 $17.00 For more about SUMPRODUCT and COUNTIFS:
2/15/2010 P2 $16.00 Excel Formula Efficiency 1: SUMPRODUCT function 12 Examples
2/14/2010 P2 $17.00 Highline Excel Class 37: SUMPRODUCT function
2/13/2010 P1 $21.00 Excel Formula Efficiency 4: SUMIFS & COUNTIFS Are Fast
2/12/2010 P1 $15.00
2/11/2010 P2 $18.00
2/10/2010 P2 $24.00
 For More about the SEARCH function, see this: http://www.youtube.com/watch?v=2R2OYJbKHlA
OR will deliver a TRUE when 1 or more of the logical
tests return true.

Items to find 1 or
the other
Rework
Repair

Date Amount Description Contains

2/27 $519 Repair To Muffler
2/28 $1,847 New Tires
3/1 $1,080 Oil Change
2/27 $1,158 Fix and Repair Drive
2/24 $831 Oil Change and Repair Windshield
2/27 $1,694 Rework To Muffler
2/26 $779 New Tires
2/27 $220 Oil Change
3/1 $1,688 Fix and Repair Drive
2/28 $1,367 Oil Change and Repair Flat
2/27 $861 Repair To Muffler
2/28 $1,049 Engine Rework
2/27 $234 Oil Change
2/28 $482 Fix and Repair Drive
2/28 $734 New Filter and Replace Dash
 For More about the SEARCH function, see this: http://www.youtube.com/watch?v=2R2OYJbKHlA
OR will deliver a TRUE when 1 or more of the logical tests
return true.

Items to find 1 or
the other
Rework
Repair

Date Amount Description Contain?

2/27/2010 $519.00 Repair To Muffler 1
2/28/2010 $1,847.00 New Tires 0
3/1/2010 $1,080.00 Oil Change 0
2/27/2010 $1,158.00 Fix and Repair Drive 1
2/24/2010 $831.00 Oil Change and Repair Windshield 1
2/27/2010 $1,694.00 Rework To Muffler 1
2/26/2010 $779.00 New Tires 0
2/27/2010 $220.00 Oil Change 0
3/1/2010 $1,688.00 Fix and Repair Drive 1
2/28/2010 $1,367.00 Oil Change and Repair Flat 1
2/27/2010 $861.00 Repair To Muffler 1
2/28/2010 $1,049.00 Engine Rework 1
2/27/2010 $234.00 Oil Change 0
2/28/2010 $482.00 Fix and Repair Drive 1
2/28/2010 $734.00 New Filter and Replace Dash 0
?v=2R2OYJbKHlA