Excel Power Moves

Training from Adkins Matchett & Toy
Download and go! Expert financial trainin
Fundamental Excel skills for modeling For best resul

1 Shortcuts Fundamental keyboard shortcuts through the files
2 Copy Copying formulas and data
3 BasicFormat Simple formatting commands
4 Formulas Basic formulas and SUM function
5 AbsRef Absolute and relative reference Training fro
6 PowerMoves Powerful ways to clear and paste AMT Trai
7 Functions AVERAGE, IF, MAX/MIN All rights res
8 BusinessFormulas Basic business formulas and their application Reproduction in
without written p
9 CrossSheetFormulas Formulas built across multiple sheets prohibite
10 Errors Common Excel errors and how to fix them
11 Integrity Introduction to integrity checking See our w
12 Charts Basic chart creation and editing for more
Go to next sheet (CTRL Page down or click the link)

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The use of this model is intended solely as a learning aid for participants in AMT's training programs or
academic courses. AMT assumes no responsibility or liability whatsoever, to the client or to any third party,
for any other use or purpose.
2003 by Kathleen Adkins Page 1 of 28

Expert financial training
For best results, work

through the files in order!
Training from AMT

AMT Training
All rights reserved.
Reproduction in any format
without written permission
prohibited.
See our website

for more info!
www.amttraining.com

Lesson 6: Power moves 2003 - 2014 Adkins Matchett & Toy
Prerequisites Contents
You must know how to: This lesson covers the following skills:
Build formulas Clear formats
Copy formulas Delete and insert cells, columns, rows
Use absolute reference UNDO
Use UNDO Use the Edit Paste Special command to:
before you can complete this lesson. Selectively copy formats, formulas, values, an
Manipulate numbers with operation command
Go to next sheet (CTRL Page down)
WARNING! You may not be able to perform some normal Excel operations in this
file. It's protected against certain actions.

atchett & Toy
lowing skills:
s, columns, rows
pecial command to:

rmats, formulas, values, and more
s with operation commands

Training from Adkins Matchett & Toy www.amttraining.com
Power moves
Clear
Different ways to clear

Delete key: Clear contents only
Edit Clear: Clear formats, clear everything in the cell
SHIFT CTRL - Clear borders
Deleting cells, rows, or columns

Edit Delete Cells, rows, columns
Edit delete cell
Fill the "hole" left by the delete by moving remaining
cells to the left or up
Insert
Options for inserting

Insert entire row
Insert cell in row
Shift cells to right of insert right or down
Edit paste special
Regular copy and paste Copies EVERYTHING: border, cell color, format, etc.
Copy and paste special Pastes part of the cell: format, formula without format,
with Edit Paste Special the formula's value, column width, and much more.
Format
Edit Paste Special Format

Paste the format, nothing else
Copy, then paste with ALT h v s
Formula
Edit Paste Special Formula

Paste a formula without its formatting
Copy, then paste with ALT h v s f
2003 by Kathleen Adkins Reference page

Training from Adkins Matchett & Toy www.amttraining.com
Power moves
Value
Edit Paste Special Value

Paste the value of a formula
Warning! This operation converts your
formulas into hard numbers!
Copy, then paste with ALT h v s v
Change number sign
Edit Paste Special Multiply

Multiply other cells by the copied number
Copy a number to multiply by, like 1

Paste with ALT h v f m
Other features
Edit Paste Special

Try pasting these:
Column widths
Transpose (works on data, not formulas)
Add, subtract, multiply, divide
2003 by Kathleen Adkins Reference page

Power clear and UNDO

Different ways to clear cells
Clear: Contents only
Edit Clear All: Formats, everything
SHIFT CTRL - Clear borders
Edit Delete: "Collapses Cells"
Shifts information up or over
Using the Delete key to Clear:
1. Clear this cell's contents ==> 25 Press the Delete key
Notice that the format is not cleared! Just the contents!
UNDO with CTRL z
2. Clear this cell's contents ==> 20% Press the Delete key
Now type a number into the cell. The cell is still bold and formatted as percent.
UNDO with CTRL z
3. Clear this cell's contents ==> 5 Press the Delete key
Type another number into the cell. The number should still be red and italicized.
Undo and restore
4. Undo 3 times (CTRL Z 3 times)
5. Restore 3 times. (CTRL Y 3 times)
Clear everything in the cell
6. Clear everything out of the cell 25 Edit Clear All Everything goes!
ALT h e a
7. Clear this cell ===> 20% Edit Clear All

ALT h e a
Now type a number into the cell. The percent format and bold are gone!
8. Select the block of labels and numbers below.

Press the Delete key. Notice that the borders remain. So do the colors and other formats.

Now clear EVERYTHING with Edit Clear All.
Sales growth 7.0% 7.0% 7.0% 7.0%

Costs % of sales 68.0% 68.0% 68.0% 68.0%
Other income (10.0) 4.0 (2.0) 3.6
Clear formats only
Clear only the formats from these cells.
9. Scenario 1 Edit Clear Format

ALT h e f
10. 756 Edit Clear Format

ALT h e f
11. $34.50 Edit Clear Format

ALT h e f
12. Subtotal Edit Clear Format

ALT h e f
Clear borders only
13. Clear the borders from these 234 SHIFT CTRL -

cells. 67
98
399
Move to next sheet Keyboard shortcut: CTRL Page down

2003 - 2014 Adkins Matchett & Toy
Everything goes!


Insert and delete techniques
Delete cells, rows, columns (Collapses the worksheet)
1. Delete Row 7. 14.0 24.4 27.1 38.0

65.1 66.4 68.0 71.6
1,432.6 1,554.2 1,590.8 850.5
Put cell cursor anywhere in the row to delete
Use Edit Delete Row
ALT h d r
2. Delete the bordered cell only => 14.0 24.4 27.1 38.0
Use Edit Delete Shift cells left
ALT h d d l Enter
3. Delete the column with the bold number

Use Edit Delete Column
ALT h d c
Insert cells (Rips open the worksheet)
4. The label for marketing materials was left out. It should appear
beside the 2,000 expense. Insert a cell between Sales
salaries and Promotions and type the label Marketing
materials.
Sales 10,000
Sales salaries 4,000
Promotions 2,000
Coupon costs 1,000
Profit 700
2,300
5. The Software number Division Qtr 1 Qtr 2 Qtr 3

for Qtr 2 was left out. Chips 10,000 10,000 10,400
Insert a cell for Software, Qtr Software 1,400 1,600 1,600
2 and type in 1500. Assembly 3,400 3,300 3,200
End

65.7 89.4
Qtr 4
10,500
2,900

Edit paste special
It's time for you to learn a powerful

new way to paste! Edit Paste Special
lets you slice 'n' dice a cell's contents
and paste just what you want!
Regular paste: review

Copy and paste to remind yourself how a Notice that a regular copy and paste
normal paste works. copies EVERYTHING: border, cell
1. Copy this cell 15 color, format, and so forth!
Paste it here with Enter ==> 4%
2. Copy this cell 15%
Paste it here with CTRL v 24
The next few pages will show you how to copy and paste
selectively: only formats, only formulas, and so on.

and paste
rder, cell
forth!

Paste formats
Edit Paste Special
Format: copy formats only
Copy, then paste with ALT h v s t
Copy formats without copying the formula
Copy the format from this cell and paste it into
1. Copy ==> 13.50% Edit Paste Special Format ====>

ALT h v s t
2. Copy ==> 340.34 Edit Paste Special Format ====>

ALT h v s t
3. Copy ==> 34 Edit Paste Special Format ====>

ALT h v s t
4. Copy ==> 14% Edit Paste Special Format ====>

ALT h v s t
Copy formats
12/31/02 12/31/11 12/31/04 12/31/05
Cost of capital 14.5% <======= Copy this cell
Cashflows (4,000.0) 2,000.0 1,000.0 3,000.0
5. IRR 0.2 <=== Paste the format here
Copy the date format from Problem 5, Row 26, and paste it to the dates in Problem 6.
6. 31-Dec-02 31-Dec-11 31-Dec-04 31-Dec-05
Copy the number format from the Problem 5 cash flows and paste it to the Net income numbers in Problem 7
7. Net income 4155.34 4237.7 4350.968 4426.6204

this cell
0.45
150%
$8.05
22.35%
t income numbers in Problem 7

Paste formulas 2003 - 2014 Adkins Matche
Edit Paste Special

Formula: copy formulas, not formats
Copy, then paste with ALT h v f
Paste data into pre-formatted cells
Copy the data from this cell and paste it into this cell
1. Copy ==> 140 Edit Paste Special Formula ====>
ALT h v f
2. Copy ==> 1000.00% Edit Paste Special Formula ====>

ALT h v f
3. Copy ==> 2001 Edit Paste Special Formula ====>

ALT h v f
Paste formulas into pre-formatted cells
Paste the historical Gross Profit formula into the projected year cells.
If you do it right, the copies will be black, not blue.
Hist year Proj yr 1 Proj yr 2 Proj yr 3

Sales 400 440 485 538
Mfg costs 280 308 340 375
4. Gross profit 120
Copy Edit Paste Special Formula
ALT h v f
Interest expense 500

EBIT 4500
EBIT to interest expense 9 <== Copy this formula.
Sales 6000
Net income 360
5. Net margin paste the formula here.
If you do it right, the net margin should appear as a percent
and the yellow box should still be present.

r as a percent

Paste values
Edit Paste Special WARNING! This operation
Value: Copy the value of a formula converts your formulas to hard
Copy, then paste with ALT h v v numbers!
Copy a formula, paste its value

Cash 40 42 45 48
Current assets 650 680 694 714
1. Total current assets 690 722 739 762
Copy the formula, then Edit Paste Special Value

into the same cell
Notice that the formula disappears and its
value now appears in the cell
2. Examine the cells below. Convert each formula to a value.

Sales 120 145 130 136
Receivables % of sales 12.5%

Accounts receivable 15 18 16 17


Manipulate numbers with operation pastes

Edit Paste Special
Copy a number to divide by, like 1000
Paste with ALT h v s i
Copy a number to multiply by, like 1
Paste with ALT h v s m
Change the scale of numbers
Divisor 1,000 <== Copy this cell
Change the scale of these numbers by dividing by 1000.

Sales 400,000,000 Edit Paste Special Divide You are asking Excel to divide these
1. Mfg. costs 250,000,000 numbers by 1000.
2. Gross profit 150,000,000
3. Op. expenses 80,000,000

4. Operating profit 70,000,000
5. Taxes 14,000,000
6. Net income 56,000,000
Make sign changes
Multiplier ===> (1.0) Copy

7. Change in operating working capital 9.4 Edit Paste Special Multiply
Change to a negative number
Year 1 Year 2 Year 3

8. Depreciation (113.0) (118.0) (119.4)
Change to positive numbers
Year 1 Year 2 Year 3

9. Capital expenditures (540.0) (570.0) (610.0)
Change to positive numbers
Change the sign of a formula
Multiplier ===> (1.0)

Sales 1,400.0

Cost of goods sold % of sales 65.0%

10. Cost of goods sold 910.0
Change the COGS formula to a negative.
Notice how the Edit Paste Special Divide operation affects the formu
Type a multiplier ===>

Net income 320.0
Dividends % of net income 10.0%
11. Dividends (32.0)
Change the Dividends formula to a positive.

u are asking Excel to divide these

mbers by 1000.
it Paste Special Multiply

Divide operation affects the formula.

Summary
Application: Use what you've learned
1. Make Table 1 look like Table 2.
Table 1. Car payments on $20,000 with different maturities and different interest rates
Months
24 36 48 60
4.50% 873 595 456 373
4.75% 875 597 458 375
5.00% 877 599 461 377
Interest rates 5.25% 880 602 463 380
5.50% 882 604 465 382
5.75% 884 606 467 384
6.00% 886 608 470 387
Table 2. Present value of different annuities over a range of discount rates

Cash flows
100.0 200.0 300.0
5.0% 315.3 630.5 945.8
5.5% 316.8 633.6 950.4
6.0% 318.4 636.7 955.1
Interest rates 6.5% 319.9 639.8 959.8
7.0% 321.5 643.0 964.5
7.5% 323.1 646.1 969.2
8.0% 324.6 649.3 973.9
2. Copy data from Range 1 down into Range 2 without changing the formatting in Range 2.
Do not leave any empty rows or cells. Change name and header formats as well.
Data range 1 Years M-index

Eaglen 5 81
Fleming 4 76
Domingo 4 45
Anderssen 3 12
Pape 5 92
Swensen 3 65
Callas 5 79
Ramey 5 56
Data range 2 Years M-Index P-to ER

Wilson 12.0 34 34.0%

Li 4.0 44 15.0%
DeNardo 2.0 62 37.5%
Jones 7.0 (4) 44.3%
Gill 1.0 55 7.0%
Campi 3.0 104 (2.0%)
Thorton 2.0 22 14.6%
Sethi 5.0 25 65.2%
Wujciak 8.0 16 8.8%
End of file Open next file

g in Range 2.


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Training from Adkins Matchett & Toy

Download and go! Expert financial trainin

Fundamental Excel skills for modeling For best resul

Go to next sheet (CTRL Page down or click the link)

2003 by Kathleen Adkins Page 1 of 28

Expert financial training

For best results, work

Training from AMT

See our website

2003 by Kathleen Adkins Page 2 of 28

Lesson 6: Power moves 2003 - 2014 Adkins Matchett & Toy

Go to next sheet (CTRL Page down)

2003 by Kathleen Adkins Page 3 of 28

atchett & Toy

pecial command to:

2003 by Kathleen Adkins Page 4 of 28

Different ways to clear

Deleting cells, rows, or columns

Options for inserting

Edit paste special

Edit Paste Special Format

Copy, then paste with ALT h v s

Edit Paste Special Formula

Copy, then paste with ALT h v s f

2003 by Kathleen Adkins Reference page

Edit Paste Special Value

Copy, then paste with ALT h v s v

Change number sign

Edit Paste Special Multiply

Copy a number to multiply by, like 1

Edit Paste Special

2003 by Kathleen Adkins Reference page

Power clear and UNDO

Using the Delete key to Clear:

1. Clear this cell's contents ==> 25 Press the Delete key

Notice that the format is not cleared! Just the contents!

UNDO with CTRL z

UNDO with CTRL z

3. Clear this cell's contents ==> 5 Press the Delete key

Undo and restore

4. Undo 3 times (CTRL Z 3 times)

5. Restore 3 times. (CTRL Y 3 times)

Clear everything in the cell

7. Clear this cell ===> 20% Edit Clear All

8. Select the block of labels and numbers below.

2003 by Kathleen Adkins Page 7 of 28

Now clear EVERYTHING with Edit Clear All.

Sales growth 7.0% 7.0% 7.0% 7.0%

Clear formats only

Clear only the formats from these cells.

9. Scenario 1 Edit Clear Format

10. 756 Edit Clear Format

11. $34.50 Edit Clear Format

12. Subtotal Edit Clear Format

Clear borders only

13. Clear the borders from these 234 SHIFT CTRL -

Move to next sheet Keyboard shortcut: CTRL Page down

2003 by Kathleen Adkins Page 8 of 28

2003 - 2014 Adkins Matchett & Toy

2003 by Kathleen Adkins Page 9 of 28

2003 by Kathleen Adkins Page 10 of 28

Insert and delete techniques

Delete cells, rows, columns (Collapses the worksheet)

1. Delete Row 7. 14.0 24.4 27.1 38.0