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Background information identifies and describes the history and nature of a well-
defined research problem with reference to the existing literature. The background
information should indicate the root of the problem being studied, appropriate context of
the problem in relation to theory, research, and/or practice, its scope, and the extent to
which previous studies have successfully investigated the problem, noting, in particular,
Introduction
information of an individual, authorized by clinicians and staff within one health care
organization. Whereby, the medical data of every patient will be well organized and
easy to look for when needed. The doctors and medical assistants could easily track the
status of every patient by the use of this system. The loss of important data and any
other information related to the patient can be prevented through this system. In
addition to that, incorporated in this system is the inventory of available medicines for
prescriptions. This medicine inventory system manages the flow of drugs. Generally, as
drugs are issued, stock is reduced, and as drugs are received, stock is increased.
The health center of barangay Lawang Bato can be found at Mulawinan St.,
Lawang Bato, Valenzuela City, beside the 3S Lawang Bato and the Barangay Hall.
Today, they are still recording and storing the medical records of the patients by placing
them in a folder. The folders are organized according to the family number. Each folder
consists of ITR or Individual Treatment Record of each member of the family. Because
of the large number of the folders, the storing and management of patients data is less
effective and less efficient. And so, could result to the loss of patients data that could
The researchers solution for the problem that the health center facing today is
making a system that they can use to organize and secure the patients data
conveniently. The minimum hardware requirement includes a processor Intel Core i3, a
RAM or random access memory 2GB or more, a hard disk 20 GB or more, a monitor
operating system Windows 8 or higher version, a language Microsoft Visual Basic 2010
The objectives of the researchers for making this recording system are to
improve the welfare of the Barangay Health Center, minimize the paper works of the
clinicians and staff within the said health center and to help them organize and secure
The researchers sought to find a solution in the bulkiness of the papers being
stored due to the large number of information required for the execution of their service.
This study covers the records of Barangay Lawang Bato Health Center. The
system is composed of two functionalities which is for the patients medical records and
inventory of the medicines. For the patients medical records, the system includes a
Create New Module, that would allow the user to create a new record for a new patient
and a Search Module that would look for the preexisting record of a patient. For the
medicine inventory, the system is able to maintain a record for the availability of certain
The system is not online based and is not designed to be shared outside the
individual practice and is mainly use for diagnosis and treatment. Only the data existing
from the said health center can be provided. Residents who had never gone for findings
The theoretical framework is the structure that can hold or support a theory of a research study.
It introduces and describes the theory that explains why the research problem under study
exists. Theories are formulated to explain, predict, and understand phenomena and, in many
cases, to challenge and extend existing knowledge within the limits of critical bounding
assumptions.
Fig. 1.0
1st. Paliwanag
2nd Reaction
Conceptual Framework
The conceptual framework shows the input, process and output of the study. It
illustrates that before arriving into a good output, the researchers should widen their
analysis regarding the operations of the present to the study of problems that are being
encountered by the barangay health center in order to formulate, generate and create
alternative solutions to the problems and to arrive into the designed output.
Patients
personal
Planning, Developed
information
analysis, design, Medical Record
-Name
development, and System and
-Address
implementation of Medicine Inventory
-Sex
electronic medical System for
-Date of birth
record system and Barangay Lawang
-Age
inventory system Bato Health
-Status
for Barangay Center
-Occupation
Lawang Bato
-Mothers name
Health Center.
-Fathers name
Treatment
Record
Family number
Drug number
Drug names
Expiry date
Fig. 2.0
Significance of the Study
The findings of this study will redound to the benefit of the following:
The system would greatly help their work to be easier and less time
consuming because more organized data will be provided, safely stored in the
Through this study, the patients medical history will be more accessible
Patients
They can easily found out what proper medication they can receive
Researchers
The study will help them uncover critical areas in the educational process
Computer. Machine capable of the following the instruction to alter data, programmable
computer.
Log-in. It is where the system user log in to access to access the database of the
system.
Password. A secret combination of characters a user must type into the computer in
operating system.
Record. It is the collection of related field with information that usually pertains to only
one subject.
Software. It is a system utility or application program expressed in complete readable
language.
User. The person who uses a computer for word processing, communications, and
other application.
Visual Basic Net. Scripting language or programming language that is used to design
the system.
CHAPTER II
such reviewed literature and studies serve as a foundation of the proposed study. This
is because related literature and studies guide the researcher in pursuing his research
venture. This chapter presents the related literature and studies of both local and
foreign sources. This also includes of the synthesis of the art, gap, bridged study and
the theoretical framework terms are defined conceptually and operationally for clarity.
Local Literature*
According to Dr. Marie Irene Sy, National Project Manager for Community Health
Information Tracking System (CHITS) of the National Telehealth Center (NTHC) in her
presentation during the University of the Philippines National Institutes of Health (UP-
NIH) research forum last 14 June 2012. In a recent study from Quezon City, the paper
record retrieval time was decreased from 2.41 minutes to less than 5 seconds, Dr. Sy
workers, allowing them to spend more time for patient care, improved data quality;
and strategically,
the Philippines is at best rudimentary and ministerial because data collectors perform
their work as a matter of compliance without regard for the informations usefulness for
decision making at all levels. Several factors were found to have caused this.
According to Masinag (2005), confused on the enhancement of the manual
keeping and management of stocks to provide easy access on the previous record of
stock and finally to provide security of the stock. The study aimed to provide an
inventory report to passed to the OIC and an adjustment reports for the expired product
or stocks.
According to Reyes (2005), stressed about the conversion of the manual system
into a computerized one to provide faster, easier transaction and generation of reports
with accuracy.
problem being encountered by the staff involved in the system advocates a better way
of dispensation reservation and offers best service to their customers and most of all it
makes them familiar in their current system. The study of the monitored the available
stock and for each product and its status. It almost reserved detailed list of a articles
likes stock.
Foreign Literature
According to the American Medical Association (2006), there are eleven benefits
of using an EMR system, including potential reduction in medical errors, reduced costs
related to chart filing and transcription, and improved communication with other systems
According to Rogoski, (2005), Physicians are often enthusiastic about the coming
change. In summary, they believe that better information will lead to better treatment. To
quote Michael Dotti, M.D., of North Country Family Practice, An EMR would enable us
to keep better track of data. We could treat patients better because information would
electronic medical records appear to have lower health care costs and better care.
Many industrialized countries have improved patient care and controlled costs through
the use of EMRs where they are more wide-spread than in the U.S.
systems provide many benefits that are hard to obtain using paper methods or an in-
house spreadsheets.
According to Kimwell (2005), All transactions affecting the inventory balance are
recorded as they occur. The perpetual inventory system acquired its name from the fact
that the inventory records are continuously updated. The acquisition cost, are simply
account.
Local Studies
Computerized Monitoring and Inventory of Stock with Warning Level dated March 2005,
many firms have thousands of items of inventory which require some form of control.
The usage calculations and record keeping chores would soon become overwhelming
were it not for the computer and its unique information storage and retrieval capabilities.
based primary care information systems are one of the building blocks for national
health information systems. In the Philippines, after the devolution of health care to local
vertical programs being implemented in devolved health units. These structures lead to
community level. This paper describes work done to develop and implement the open-
source Community Based Health Information Tracking System (CHITS) Project, which
was implemented to address this information management problem and its outcomes.
Several lessons learned from the field as well as software development strategies are
highlighted in building community level information systems that link to national level
Based on the research entitled Computerized Sales and Inventory system for
Ronmon Trading (de Alday, Espino, Ragudo), 2010, the replacement of the manual
system with the proposed system provided more efficient and accurate processing of
transaction. The said system is much reliable, eliminated errors and inaccurate
Philip V. Napapan. This software accepts new enrollees, payments, and generates
report. The authors of this software uses MS access for database, OBDC for the
The MSU Preparatory High School keeps its record manually since it exists for
more than forty years now. The procedures followed are so time consuming especially
in adding, sorting, editing and locating students file. Besides, when the administration
generate reports oftentimes entails access to each student file which requires a lot of
Jamero. The high school enrollment system is for curriculum based high school
institution. It includes registration, students and teachers scheduling, student billing and
Foreign Studies
Health care experts agree that bringing medical records and prescriptions out of an era
of paper charts into the computer age would make healthcare not only more efficient,
save on time and money, reduce medical errors, but most importantly save patient lives.
repositories of clinical data. Electronic medical records system and other information
systemwill attain commonplace application in hospitals and other health care centers in
system has change the world a great deal, both large and small system have adopted
the new methodology by used of personal computers, to fulfill the several roles of
to enable easier manipulation of input process and output will bring us to this existing
new world of information system. Patients records and disease pattern documentation
from patients and their particular health system in order to function properly. If this
information is not documented perfectly causing some data to get misplaced, the health
According to Scott and Rundall (2005), in a fund-supported study find that the
information in a quick and efficient manner, which makes health care more effective.
This which includes ensuring that the system handles amendments, corrections,
authentication, backups, down time, confidentiality, printouts and reports for disclosure
purposes.
Synthesis
The related literature and related studies discusses the importance and benefits
of having an electronic medical recording system and inventory system which are hard
to obtain with the paper method. The storage and retrieval of data can be made in an
inaccuracy of information, high cost, time consuming, loss of data and bulkiness of the
paper works.
CHAPTER III
RESEARCH METHODOLOGY
study. It comprises the theoretical analysis of the body of methods and principles
A methodology does not set out to provide solutions - it is, therefore, not the same as a
which method, set of methods, or best practices can be applied to specific case, for
Developmental research design was used for this study. As opposed to simple
developing, and evaluating instructional programs, processes, and products that must
The researchers made interviews and observation for them to find out what system
to be developed in accordance to the problem that the users are facing. The interview
was held at Lawang Bato health center where the primary users are the barangay
Through this method the researchers have come up to an idea of creating a system
that would increase the effectiveness and efficiency of the services the health center
provides.
Research Locale
The health center of barangay Lawang Bato can be found at Mulawinan St.,
Lawang Bato, Valenzuela City, beside the 3S Lawang Bato and the Barangay Hall. The
health center operates every Monday to Saturday. They accommodate patients for
check-up and provide free medicines depending on the availability in the said health
center.
Data Gathering Tools
The researchers used the interview method in gathering the data needed for the
study. The respondents will answer the given questions whereas the interviewer records
the answer by audio or through writing. This method is appropriate to use since the
few.
Population
sampling technique whereas the respondents were chosen based on their knowledge
and information required by the researchers. Only the available Barangay Health
Workers which are on duty during the date and time of the interview were chosen to
Research Instruments
needed.
Data Interpretation
1. What are the problems that you encounter in managing a patients data?
Most of the problem that the respondents encounter are the time consuming act
of recording each and every patients, the inaccuracy of the records, too much paper
being stored and the loss of the record of some patients due to the heavy workload.
2. What are the problems that you encounter in organizing the medicine
inventory?
Based on the data gathered, the problem being encountered by the health
workers in organizing their medicine inventory includes the monitoring of which are the
3. Do you think a computer system would make your work more effective and
easier?
The respondents agreed that a computer system would definitely make their
work more effective and easier. Since we are in an age of computers it would be
reasonable to use a computer system. They think that with a computerized system, their
workload would drastically decrease and frequent loss of records would be prevented.