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Report Generator
for Cargo Ships
NOTICE
Kostas Zacharopoulos
e-mail : cptzakos@otenet.gr
3
The DRAFT SURVEY CALCULATION has been designed and is ideally suited to assist ships officers
for the Draft Survey calculation of a Ship.
4
PROGRAM TITLES Page
1 START 5
2 GENERAL RULES AND INSTRUCTIONS 6
The Cursor key movements and Function keys 6
Entries 7
Screens 7
MAIN MENU Screen 7
Window Menu Selection 7
Screen Message Window 7
Warning Messages 7
Warning Message with Selection 8
Exit from the Program 8
New Draft Survey Calculation 8
Program Execution Procedure 12
5 TOOLS 31
UNIT CONVERSION 32
in the case NO icon displayed then follow the procedure described below
2. Click at the Start button where the Start Window Menu will be displayed.
3.
4.
XpZakosDraftSurveys
At the title XpZakosDraftSurveys move the mouse pointer until you see the title Ship Draft Survey
then press the ENTER key or click with mouse in order to start the program.
6
Key Result
Up Arrow Moves One Line Up
Dn Arrow Moves One Line Down
Right Arrow Moves cursor to Right
Left Arrow Moves cursor to Left
PgUp Moves Screen Up
PgDn Moves Screen Down
Home Moves cursor to the Beginning of Line
End Moves cursor to the End of Line
Backspace Errases a character to the left of the cursor
CLICK :
Press and release the left mouse button. A click is used to select an item on the screen.
ENTRIES:
Input screens are designed so that the user is free to move the cursor to any position using the arrows and make an
entry.
Mistakes: Illegal entries are not accepted by your system rejection is followed by a characteristic beeper alarm.
SCREENS:
The user communicates with the system through a number of screens. According to the functions they perform screen
are divided in the following 3 categories:
Using the mouse the user may select the desired system function. Click the mouse to execute the selected function.
Infos
Initial Draft Survey
Final Draft Survey
Daily Draft Survey
Ballast Tanks
Other Tanks
FO/Do Tanks
the File
Note:
Only in Input fields with the light blue color you will be able to type.
7
U SCREEN :
The Main Menu bar is made up of seven (4) horizontal selections and 11 icons as shown in the following
illustration:
To select a menu or a toolbar icon move the mouse so the tip of the mouse pointer usually an arrow is on the
name of a Menu title or icon you want to select. Quickly press and release the left mouse button.
To select a menu title move the mouse so the tip of the mouse pointer usually an arrow is on the name of a
Menu title you want to select. Quickly press and release the left mouse button.
WARNING MESSAGES:
Those messages will appear in a window form displaying the message and will cover part of the screen and will be
removed by clicking the OK button. A such message is shown in the following illustration:
Click OK to continue
8
WARNING MESSAGE WITH SELECTION:
Those messages will appear in a window form displaying the message with buttons selection and will cover part of the
screen and will be removed after a selection is made.A such message is shown in the following illustration:
click to New
To make the ( New Draft Survey Calculation ) select from the list the selection New use the same procedure described
in the GENERAL CALCULATION INFORMATIONS in page 7
Purpose : All the informations concernig the Draft Survey Calculation will be initialized to zero values.
9
DRAFT SURVEY ( MAIN MENU TOOLBAR )
On the top of the screen appears the ( Main Menu ) with the five (4) horizontal selections and 11 icons
as shown in the following illustration:
Toolbar :
1 2 3 4 5 6 7 8 9 10 11
Save Calculation
Remarks : You must type all the calc. informations required at ( Infos ) in order to proceed
Draft Surveys Type Draft Survey input informations from the following selections:
Infos / Initial / Final / Daily Reports
Once you have finish typying each Survey ( Initial / Final / Daily ).
When the above selection are completed the computer automatically will calculate
the Draft Survey for that Report.
A: from INFOS :
Type various calc informations
When the above procedures ( 1 to 3 ) are completed the computer automatically will calculate
the Draft Survey for each report.
Remarks :
For your first calculation you must check and type the correct names for Surveyor / Forms Titles
in table SET TITLE NAMES. see page 42
Only in Input fieldswith the light blue color you will be able to type.
13
2. DRAFT SURVEY :
From the ( TOOLBAR ) then point the mouse on the icon bellow
then click the mouse and the following Window will appear.
The above Table contains all the Forms and Reports of the Draft Survey Calculation.
To select the the Report which you intend to type or view then move the mouse pointer at the title button
then click to make the selection.
When exit from the selection you had made then you will return to this screen.
click at the ( Close ) button to return to MAIN SCREEN
Note :
When calculation completed you will be able to save current calculation as an Excel report.
Use this button to type various calc informations. If these calc informations NOT completed
correctly then you will not be able to continue and the following window message will appear.
JOB INFO NOT Completed !! Therefore Reports are Locked.
to select Units
then click the mouse and the following Window will appear.
to select Units
By typying those Ship Data you will avoid to retype the data in case you will work
With the same vessel. Just you have to load the ships data as described in page 35
The procedure described above will be carried out so many times as the number of the calculating tanks.
When all entries have been completed then return to DRAFT MAIN MENU then continue to the next page
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DRAFT SURVEY INFOS :
From the ( DRAFT SURVEY MENU ) point the mouse and click ( Draft Survey Infos ) and the following Window
will appear.
click to Unlock/Lock table Message Window click for the Calculator click to return to DRAFT MAIN MENU
PROCEDURE:
You have to type all the required fields with the Very Light Blue color for the first time the table will be empty.
For each field you try to type you may observe a message that appears at Message Window to advise you
for acceptable value(s) or informations concerning that particular field.
If all informations have completed then proceed to the next step selecting button ( Initial Draft Survey ) or
( Final Draft Survey ) or ( Daily Draft Survey ) from the DRAFT MAIN MENU.
In case informations have NOT completed the following message will appear to the above Reports.
17
OPERATION :
Click with the he mouse
click this button < Initialize > to initialize all data in the table
click to Initialize table Message Window click to return to DRAFT MAIN MENU
PROCEDURE:
For the first time the table will be empty. For each Survey you have to type the required fields which you have
taken during Before/After Survey measurement. When the cursor moved to the required field that field will be
colored with the Very Light Blue color .
For each field you try to type you may observe a message that appears at Message Window to advise you
for acceptable value(s) or informations concerning that particular field.
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INITIAL DRAFT SURVEY TABLE COMPLETED
Use the Interpolation Table in order to interpolate Hydrostatic Data from the Ships Stability Booklet.
If Req.Draft is refered in the Booklet then type values directly to Hydrostatic Data Table otherwise
the Table has two Interpolation parts.
In the First part type values for ( Draft / Displ. / TPC / LCF ) for Less / Next Drafts as shown above.
In the Second part type values for ( M.Draft / MTC-50 / MTC+50 ) for Less / Next Drafts as shown above.
When typying is completed then click the button [ Apply Hydrostatics ] in order interpolated values to be
transferred to Hydrostatic Data Table.
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FINAL DRAFT SURVEY TABLE
Type Drafts / Density / Initial Displacement / Deduction Weights / Hydrostatics / List Corrections
Type Drafts / Density / Previous Displacement / Deduction Weights / Hydrostatics / List Corrections
If you have to calculate more than one Daily Draft Survey then click at the button e.g. 2 in order to
select the second Daily Draft Survey where you will repeat the same procedure as described in our first
example.
24
CERTIFICATE REPORT :
From the ( DRAFT MAIN MENU ) point the mouse and click ( Certificate ) and the following Window
will appear.
From the ( DRAFT MAIN MENU ) point the mouse and click
and the following Window will appear.
27
DRAFT SURVAY REPORT ( Daily ) :
From the ( DRAFT MAIN MENU ) point the mouse and click
and the following Window will appear.
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BALLAST TANKS REPORT :
From the ( DRAFT MAIN MENU ) point the mouse and click ( Ballast Tanks ) and the following Window
will appear.
click to Initialize table Message Window click for Volume Interpolation Table click to return to DRAFT MAIN MENU
PROCEDURE:
For the first time the table will be empty. For each Ballast Report you have to type the required fields which you
Have taken during Before/After Survey measurement. When the cursor moved to the required field that field
will
Be colored with the Very Light Blue color .
For each field you try to type you may observe a message that appears at Message Window to advise you
for acceptable value(s) or informations concerning that particular field.
29
OTHER COMPARTMENTS REPORT :
From the ( DRAFT MAIN MENU ) point the mouse and click ( Other Compartments ) and the following Window
will appear.
click to Initialize table Message Window click for Volume Interpolation Table click to return to DRAFT MAIN MENU
PROCEDURE:
For the first time the table will be empty. For each Ballast Report you have to type the required fields which you
Have taken during Before/After Survey measurement. When the cursor moved to the required field that field
will
Be colored with the Very Light Blue color .
For each field you try to type you may observe a message that appears at Message Window to advise you
for acceptable value(s) or informations concerning that particular field.
30
FO/DO/LO TANKS REPORT :
From the ( DRAFT MAIN MENU ) point the mouse and click ( Fo /Do / Lo Tanks ) and the following Window
will appear.
click to Initialize table Message Window click for Volume Interpolation Table click to return to DRAFT MAIN MENU
PROCEDURE:
For the first time the table will be empty. For each Ballast Report you have to type the required fields which you
Have taken during Before/After Survey measurement. When the cursor moved to the required field that field
will
Be colored with the Very Light Blue color .
For each field you try to type you may observe a message that appears at Message Window to advise you
for acceptable value(s) or informations concerning that particular field.
31
2. TOOLS :
From the Main Menu move the mouse pointer at the ( Tools ) selection then click
Where, from the Main Tool Bar Menu move the mouse pointer over one icon and click
UNIT CONVERSION :
From the ( TOOLBAR ) point the mouse on the icon bellow
The procedure described above will be carried out so many times as you wish.
33
SAVE CALCULATION FILE :
The system automaticaly saves the current calculation after typying any new or changing data.
This will occur when we create a new calculation and when the procedure JOB Infos see page 9
is completed and exit the following Window Screen will appear:
type the file name you wish to save then ( Click the button Save )
Remarks :
DO NOT Type the following characters when typying the File Name ( . / \ ) or space
If for any reason a File with the same name exists e.g. ( DJOB-2009-0001 ) type (DJOB-2009-0001A )
DO NOT Change the ( DJOB-xxxx xxxx ) as
DJOB = Draft Calculation Job
xxxx = Job Year
xxxx = Job Number
Pay attention that the program assigns automatically the Extension of the File (*.Dsv ).
Therefore DO NOT type this File Extension otherwise you will NOT be able to Load this File.
If for any reason you wish to abort the operation then, just click the Cancel button.
34
SAVING A FILE WITH DIFFERENT NAME :
LOAD FILE :
Move the mouse pointer at File Name row you wish to Load the stored file then click the OK button.
36
LOADING a STORED FILE
Move the mouse pointer at File Name row you wish to Load the stored file then click the Open button.
If for any reason you wish to abort the operation then, just click the Cancel button.
37
EXPORT CALC FILE :
To Export a callculated file
From the Main Menu move the mouse pointer at the ( File ) selection then click
Click at Export Calc File where the following Window Screen will appear:
38
Select Export File ( Calc File ) or ( Excel File ) clicking appropriate icon then
Select file by hit ( ENTER ) or ( Double click 0 with the mouse where the following Window will appear :
Clicking the button Delete the the following Window Message will appear
Calculator Procedure :
Click each button number you wish e.g. 12029.182 m3
Click button numbers 1, 2, 0, 2, 9, ., 1, 8, 2 then
click the button m3/Bbls and the result will be displayed.
The procedure described above will be carried out so many times as you wish.
COLOR SELECTION :
Click with the mouse and selectect color e.g. XPSilver
So, next time the Toolbar will have the color selected.
41
From the ( TOOLBAR ) point the mouse on the icon bellow
ABOUT :
Procedure :
They are two options with this table
A. In case you require NOT displaying your Companys Logo then start typying the required fields
as seen in this table. When finished click ( O Yes ) to accept and apply rhe changes and the
Forms will display the two ( 2) typed titles.
Also, Only in this table you are able to change abd the Surveyors name
B. To display your Companys Logo again click ( O No, I will keep the Logo default titles )
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SAVE CALCULATION as EXCEL :
From the ( DRAFT MAIN MENU ) point the mouse on the icon bellow
then click the mouse and the following window will appear.
Click to send the Excel file to Desktop then click the OK button
1. Click at Tools
2. Click at Protection
3. Click at Unprotect Sheet ..
As shown below:
Use your Logo to attach into the Excels exported calculation in order to be displayed.
45
VOLUME INTERPOLATION :
From the ( TOOLBAR ) point the mouse on the icon bellow
From the ( MAIN MENU ) point the mouse on the icon below: Select Interpolation Mode
Units
M.cms & Ft.inch : Cells will be formated with 3 Decimals Cms & Inch : Cells will be formated with 1 Decimals
The procedure described above will be carried out so many times as you wish.
Start typying values at the appropriate cells Ullages / Volumes Input when typying is completed then
Click the button Calc for Volume Interpolation as shown at the above window example.
46
Obs. Ullage : 3.220 m. Trim = 1.80 by Stern Decimals = 3. Find the correct Volume
Note :
The above examples which we have described you may use the same procedure from the
following Input Tables / Ballast / Other Compts / Fo/Do/Lo by clicking the button shown below.