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Set up the Excel Scenarios Worksheet

Although Excel scenarios can be complex, a simple example is used here.

1. Delete all sheets except Sheet1


2. Rename Sheet1 as Budget
3. On the Budget sheet, enter the Marketing budget, as shown below
4. Name the following cells (there are Naming instructions here: Name a Range). Naming the cells is
not required, but will make it easier to manage the scenarios, and read the reports:
o Name cell B1 as Dept
o Name cell B3 as Sales
o Name cell B4 as Expenses
o Name cell B6 as Profit
5. In cell B6, enter the following formula:
=Sales - Expenses

Create the First Excel Scenario


1. On the Ribbon's Data tab, click What If Analysis
2. Click Scenario Manager

1. In the Scenario Manager, click the Add button


2. Type name for the Scenario. For this example, use Marketing.
3. Press the Tab key, to move to the Changing cells box
4. On the worksheet, select cells B1
5. Hold the Ctrl key, and select cells B3:B4
Note: There is a limit of 32 changing cells
1. Press the Tab key, to move to the Comment box
2. (optional) Enter a comment that describes the scenario.
3. Click the OK button
The Scenario Values dialog box opens, with a box for each changing cell.
You could modify these values, but in this example they contain the values currently on the worksheet,
and don't need to be changed.
Click the OK button, to return to the Scenario Manager.
Click the Close button, to return to the worksheet

Create the Second Excel Scenario


1. To prepare for the Finance scenario, change the values in cells B1, B3 and B4, as shown below

On the Ribbon's Data tab, click What If Analysis, then click Scenario Manager.
In the Scenario Manager, click the Add button
Type name for the second Scenario. For this example, use Finance.
The Changing cells box should show the previous selection -- B1,B3:B4 -- so leave that as is.
Press the Tab key, to move to the Comment box
(optional) Enter a comment that describes the scenario.
Click the OK button
The Scenario Values dialog box opens, with a box for each changing cell.
Click the OK button, to return to the Scenario Manager.
Click the Close button, to return to the worksheet
Show an Excel Scenario
Once you have created Scenarios, you can show them. In this example, the Finance scenario is currently
visible. To change to a different scenario:

1. On the Ribbon's Data tab, click What If Analysis, then click Scenario Manager.
2. In the list of Scenarios, select Marketing
3. Click the Show button
4. Click the Close button.