TASK AND DUTIES:

A. PAYROLL
- ENSURE ALL ATTENDANCES RECEIVE, KEEP TRACK ON THE ABSENTEEISM OF
THE WORKERS
- DO PAYROLL, ENSURE ANY ADDITIONAL EVENT SUCH AS OVERTIME,
ABSENTEEISM AND ANY DEDUCTION ARE INCLUDED IN THE PAYROLL
- PREPARE PAYSLIP FOR WORKERS WHO HAS NO BANK ACCOUNT

B. CLINIC
- ALLIES WITH PANEL CLINICS
- UPDATE CLINIC IF THERE IS ANY CHANGES OF WORKERS
- DEAL WITH CLINICS FOR FOMEMA AND TYPHOID PURPOSE

FOMEMA NEW ARRIVAL

1) ONCE WORKERS ARRIVE IN MALAYSIA, PREPARE FOR FOMEMA (BANK DRAFT
LIASE WITH FINANCE, FOMEMA FORM AND PASSPORT AND TEMPERORY
PERMIT (BLUE COLOUR) PHOTO COPY.
2) OPERATION WILL TAKE THE WORKERS TO THE CLINIC. ONCE DONE, CHECK
THE RESULT ONLINE AFTER 2-3 DAYS. ANY OUTSTANDING WILL REFER TO THE
DOCTOR.
3) IF FOMEMA RESULTS IS SUITABLE, INFORM OPERATION TO PROCEED FOR
IMMIGRATION.
4) IF RESULT IS OUTSTANDING, CALL THE DOCTOR IN CHARGE AND GET THE INFO
ON WHAT IS THE NEXT STEP FOR THE WORERS (APPEAL FORM OR HAVE TO
SEND THE WORKERS BACK TO NEPAL).

FOMEMA PERMIT RENEWAL

1) PREPARE FORM AND COPY OF PASSPORT AND CURRENT PERMIT AND BANK
DRAFT.
2) CALL HOTEL FOR WORKERS AVAILABILITY TO GO FOR FOMEMA.
3) CALL CLINIC TO CONFIRM THE DATE AND TIME FOR FOMEMA.
4) INFORM OPERATION / PERSON IN CHARGE WITH ALL DATE AND TIME TO DO
FOMEMA. SEND AN EMAIL TO BOTH PERSON IN CHARGE AND HOTEL
REGARDING THIS.
5) OPERATION WILL TAKE THE WORKERS TO THE CLINIC. ONCE DONE, CHECK
THE RESULT ONLINE AFTER 2-3 DAYS. ANY OUTSTANDING WILL REFER TO THE
DOCTOR.
6) IF FOMEMA RESULTS IS SUITABLE, INFORM OPERATION TO PROCEED FOR
IMMIGRATION.
 7) IF RESULT IS OUTSTANDING, CALL THE DOCTOR IN CHARGE AND GET THE INFO
ON WHAT IS THE NEXT STEP FOR THE WORERS (APPEAL FORM OR HAVE TO
SEND THE WORKERS BACK TO NEPAL).

C. TENANCY
- PREPARE TENANCY AGREEMENT
- ALLIES WITH AGENT /LANDLORD REGARDING TENANCY

D. WORKERS
- ENSURE THAT ALL DETAILS ARE UPDATED
- HOTEL - PASSPORT
- FOMEMA
- PERMIT
- CLEANING - PASSPORT / I/C
- PERMIT
- DETAILS
*GIVEN BY EN HAZLAN / IMRAN
- ENSURE THAT WORKERS HAVE A COPY OF PASSPORT AND PERMIT WITH THEM.

E. PASSPORT AND PERMIT

- RESPONSIBILITIES FOR IN AND OUT OF WORKERS PASSPORT
- UPDATE HOTEL MANAGEMENT ONCE THE WORKERS HAS UPDATED THEIR
PERMIT
- ALERT ON PERMIT EXPIRY
- PREPARE DOCUMENTS NEEDED TO RENEW PERMIT AND PASS TO OPERATION
FOR FURTHER ACTION

F. OTHERS
- TRANSFER FORM : CREATE A NEW TRANSFER FORM TO BE FILLED IF THE
WORKERS TRANSFER TO NEW HOTEL (GET THE DETAILS FROM OPERATION)
- DISCIPLINE FORM : UPDATE DISCIPLINE FORM (GET THE INFORMATION FROM
OPERATION FOR THE DETAILS)
- CREATE A SIMPLE APPOINTMENT LETTER FOR CLEANING WORKERS
- LIST OUT ALL THE WORKERS FOR CLEANING SITE FOR THEIR DETAILS (NAME,
PASSPORT, BANK ACCOUNT)
- LIASE WITH GLOBAL PARTNER FOR NEW ARRIVAL