Topic 9 Parliamentary Procedure Made Easy PDF

INTERNAL RULES
AND PROCEDURE
Copyright by JCI and intended for the exclusive use of JCI affiliated
organizations, members and trainers
SAMPLE OF PARLIAMENTARY LANGUAGE
LANGUAGE
- Their being
Copyright by JCI and intended no other
for the matters
exclusive usetoof
beJCI
discussed,
affiliatedthe
Chair declares Adjournment
organizations, members and trainers at exactly 5:15 in the
afternoon (Bang the Gavel 3x)
P1,000.00 fine per session
Made Easy
Atty. Jaime M. Cembrano, Jr.
PCL Advocacy Committee Member
Learning Objectives
Understand the principles of PP

Learn the basics of PP
How to use PP in order to have a
more efficient meeting
1
SOUNDS GREEK TO ME
Parliamentary Procedure is the name
given to the set of rules governing the
decision-making process used by a
deliberative assembly.
WIDELY USED
Common Law of Parliamentary Procedure

Roberts Rule of Order
THE CONFUSED GENERAL
Rules of Parliamentary Procedure
originated in Britain in the 16th and
17th centuries and were subsequently
adopted by legislatures around the
world.
Robert's Rules of Order, codified in
1876 by U.S. Gen. Henry M. Robert
(1837 1923) and regularly refined
and enlarged, is the standard set of
rules used by legislatures in the U.S.
ROBERT WROTE, ALICE SIMPLIFIED
Alice Sturgis
Henry Robert American Institute of Parliamentarians
1876
LEADERSHIP 2
SECRET
THE PRINCIPLES
Maintain Decorum
Ascertain Will of
Majority
Preserve Rights of
Minority
Orderly meetings
Fairness & Good Faith
THE PROCESS
MOTION
DEBATE
VOTING
THE MOTION
All motions must be seconded and adopted by a
majority vote unless otherwise noted.
All motions may be debated unless noted.
Proponents must have recognition by the Chair.
THE DEBATE
Each motion that is debated for 10 minutes max.
The member initiating the motion speaks first.
The Chair asks for a rebuttal.
Members who speaks for the first time shall be
given the first priority.
THE VOTING
Majority Vote is more than half of the members.
2/3's vote is more 2/3s or more of the members.
Be sure to announce what is being voted on
before the vote.
PROCESS FLOW
Motion
MOTION Second Discussion
VOTE Objection Amendment

2
MOVE IT!
BASIC MOTIONS
Sample Motions Purpose of Motion To Enact Motion
Main Motion to take action on behalf of the body debatable; requires majority vote
not debatable; immediately voted upon

Adjourn end the meeting
and requires majority vote
not debatable; requires 1/3 majority to

Call for Orders of the Day asks to stick to the agenda
sustain
not debatable; requires 2/3's majority
Call to Question closes debate and forces vote
vote
Motion to Limit or Extend not debatable; requires 2/3's majority
limits or extends debate
Debate vote
is a question about the process or a
Point of Order automatic if granted by Chair
particular motion
to ask about the process or particular
Point of Information automatic
motion
requires 2/3's majority vote to reverse

Motion to Rescind to change the results of a vote
results of earlier vote
debatable and requires 2/3's majority

Motion to Suspend the Rules suspend formal process for a short period
vote
CLASS OF MOTIONS
MAIN MOTIONS
A main motion brings business before the assembly.
SUBSIDIARY MOTIONS
Subsidiary motions assist the assembly in considering or disposing of a main motion.
PRIVILEGED MOTIONS
Privileged motions do not relate to the pending business, but have to do with
special matters of immediate and overriding importance
INCIDENTAL MOTIONS
These deal with questions of procedure arising out of other motions or business.
MOTIONS THAT BRING A QUESTION AGAIN
These motions do not quite fit in any other category and rarely arise.
ORDER OF PRECEDENCE
FIRST IN - when a motion is
being considered, any
motion of higher precedence
may be proposed, but no
motion of lower precedence
may be proposed.
LAST OUT - motions are
considered and voted on in
reverse order to their
proposal. The motion last
proposed is considered and
disposed of first.
ORDER OF PRECEDENCE
Privileged Motions
I. Adjourn
II. Recess
III. Question of Privilege
Subsidiary Motions
IV. Postpone Temporarily, or Lay onTable
V. Close Debate
VI. Limit Debate
VII. Postpone Indefinitely
VIII. Refer to Committee
IX. Amend
Main Motions
X. The main motions and specific main
motions
Frequent Things You Want to Do
OBJ ECTIVE APPROPRIATE MOTIONS
Present an idea for consideration or action Main motion or R esolution; Consider subject informally
Improve a pending motion Amend; Division of the question
R egulate or cut-off debate Limit or extend debate; Previous question (vote immediately)
Delay a decision R efer to committee; Postpone definitely ; Postpone indefinitely (kills motion)
S uppress a proposal Object to consideration; Postpone indefinitely; Withdraw a motion
Meet an emergency Question of privilege; S uspend rules; Lay on the table
Gain information on a pending motion Parliamentary inquiry; R equest for information; Question of privilege; R equest to ask member a question
Question the decision of the chair Point of order; Appeal from decision of chair
Enforce rights and privileges Division of assembly; Division of question; Parliamentary inquiry; Point of order; Appeal from decision of chair
Consider a question again R esume consideration; R econsider; R escind
Change an action already taken R econsider; R escind; Amend motion previously adopted
Terminate a meeting Adjourn; R ecess

REQUIRES MAY BE MAYBE REQUIRED MAYBE MAY INTERRUPT
SECOND AMENDED DEBATED VOTE RECONSIDERED SPEAKER
PRIVILEGED MOTIONS
1. Fix Time Next Meeting Yes Yes No Majority No No
2. Adjourn Meeting Yes No No Majority No No
3. Recess Yes Yes No Majority No No
4. Question of Privilege No No No Chairman Yes Yes
5. Point of Information No No No No Yes
SUBSIDIARY MOTIONS
6. Lay on the Table Yes No No Majority No No
7. Previous Question Yes No No 3-Feb Yes No
8. Limit Debate Yes Yes No 3-Feb Yes No
9. Postpone to a Certain Time Yes Yes Yes Majority Yes No
10. Refer to Committee Yes Yes Yes Majority Yes No
11. Amend Yes Yes * Majority Yes No
12. Postpone Indefinitely Main Motions Yes No Yes Majority Yes No
*Only of the motion to be amended is debatable

REQUIRES MAY BE MAYBE REQUIRED VOTE MAYBE MAY INTERRUPT
SECOND AMENDED DEBATED RECONSIDERED SPEAKER
MAIN MOTIONS
13. Main Motion for General Business Yes Yes Yes Majority Yes No
14. Take from the Table Yes No No Majority No No
15. Reconsider Yes No * Majority No Yes
16. Rescind Yes Yes Yes Majority Yes No
17. Make Special Order of Business No No No 3-Feb Yes
INCIDENTAL MAIN MOTIONS
18. Suspend Rules Yes No No 3-Feb No No
19. Withdraw a Motion No No No Majority Yes No
20. Object to a Consideration No No No 3-Feb Yes Yes
21. Point of Order No No No Chairman No Yes
22. Appeal from Chairmans Decision Yes No Yes Chairman or Majority Yes Yes
23. Division (Verifying a Voice Vote) No No No Yes
24. Roll Call Yes No No Majority Yes
*Only of the one to be reconsidered is debatable

ORDER OF PRECEDENCE
I. Call to order
II. Prayer, Opening Ceremony, or Roll Call
III. Reading, correction, approval, or disposition
of minutes of previous meetings
IV. Reports of officers
V. Reports of boards and standing committees
VI. Reports of special committees
VII. Unfinished business
VIII. New Business
IX. Announcements
X. Adjournment
PRESIDING PHRASES
OPENING THE MEETING (after quorum is
present)
"The meeting will come to order."
RECOGNIZING MEMBERS
"The chair recognizes . . . ."
STATING THE QUESTION (following motion and
second)
"It is moved and seconded that [or "to"] . . ."
WHEN DEBATE APPEARS TO HAVE ENDED ?(IF
NONE, ANY OBJECTION?) (THERE BEING NO
OBJECTION, THE MOTION IS HEREBY
APPROVED, BANG THE GAVEL ONCE
PRESIDING PHRASES
TAKING A VOTE (once debate appears to have ended or vote has been
ordered)
Voice Vote
"The question is on the adoption of the motion to _______.
Those in favor of the motion, say aye. Those opposed, say no."
Rising Vote
"Those in favor of the motion to _______ will rise [or, "stand"]." [Count vote.]
"Be seated.
Those opposed will rise." [Count vote.] "Be seated."
Counted Rising Vote

Those in favor of the motion to _______ will rise and remain standing until
counted." [Count vote.]
"Be seated. Those opposed will rise and remain standing until counted."
[Count vote.] "Be seated."
Vote by Show of Hands

Those in favor of the motion will raise the right hand." [Count hands.]
"Lower hands. Those opposed will raise the right hand." [Count hands.]
"Lower hands."
PRESIDING PHRASES
ANNOUNCING RESULT OF VOTE (immediately following
vote)
Voice Vote
"The ayes have it and the motion is adopted [or "carried"]."
[or]
"The noes have it and the motion is lost."
Uncounted Rising or Show of Hands Vote

"The affirmative has it and the motion is adopted."
[or]
"The negative has it and the motion is lost."
Counted Rising Vote or Show of Hands Vote

"There are 32 in the affirmative and 30 in the negative. The
affirmative has it and the motion is adopted."
[or]
"There are 29 in the affirmative and 33 in the negative. The
negative has it and the motion is lost."
PRESIDING PHRASES
APPROVAL OF MINUTES
"Are there any corrections to the minutes? If there
are no corrections [or "no further corrections"],
the minutes stand [or "are"] approved [or "approved as
read," or "approved as corrected"]."
PROCEEDING THROUGH BUSINESS
"The next item of business is . . . ."
(NEVER say "The next order of business.")
DISCIPLINE
Motion Out of Order or Motion Not in Order
"The chair rules that the motion is out of order [or "not
in order"] because . . ."
Member Out of Order (serious offense while speaking)

"The member is out of order and will be seated."
MOTION

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INTERNAL RULES

Understand the principles of PP

Common Law of Parliamentary Procedure

VOTE Objection Amendment

not debatable; immediately voted upon

not debatable; requires 1/3 majority to

requires 2/3's majority vote to reverse

debatable and requires 2/3's majority

Improve a pending motion Amend; Division of the question

S uppress a proposal Object to consideration; Postpone indefinitely; Withdraw a motion

Meet an emergency Question of privilege; S uspend rules; Lay on the table

Consider a question again R esume consideration; R econsider; R escind

Terminate a meeting Adjourn; R ecess

*Only of the motion to be amended is debatable

*Only of the one to be reconsidered is debatable

Counted Rising Vote

Vote by Show of Hands

Uncounted Rising or Show of Hands Vote

Counted Rising Vote or Show of Hands Vote

Member Out of Order (serious offense while speaking)

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