Start by clicking on Applicant’s Portal and the following screen appears

If you are a new user, click on Register New User and the following screen appears

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Fields with asterisks (*) must be completed. The screenshot below shows the
minimum number of fields completed

When you click Next >> you will be directed to the Extra Details
screen.

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To complete the Nationality/Citizenship and Country of residence fields, click on
the arrow at the right hand end of each field. Scroll down the list that appears and
highlight the appropriate country. You can enter the first letter of the country to get
close to the required country quickly.

The bottom part of the Extra Details screen shows

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Clicking on Submit Registration at the top or at the bottom of the screen leads to
the next screen

On clicking OK you are taken to the next screen where you start completing an
application for an award

By clicking on the arrow at the right hand end of <Select Programme Type> you
choose the award you wish to apply for

• Academic Staff Fellowship

• Distance Learning
• Professional Fellowship
• Scholarship
• Shared Scholarship

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In the example below Scholarship has been chosen

Clicking on the Start Application button below Scholarship opens the next screen

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When you have selected the Name of the country you are applying from you are
asked to choose the Nominating Agency you are applying through. Some
Commonwealth countries have more than one Nominating Agency. In this example
the Nominating Agency is the University of Pune and the applicant has chosen to
undertake a Doctoral degree in the UK.

All that you have entered is saved at regular intervals. At this stage you can
1. click Print Form which displays, and lets you print, the whole application form
- the completed and the uncompleted parts - in Acrobat format
2. click Save and Exit followed by Log off EAS to end the current session. When
you log on again you can continue where you left off
3. click Exit which takes you to a screen which lists the applications you have in
progress and ones you have made in the past. This screen also enables you
to Log Off
4. click Next which takes you to the Personal Information screen so that you can
check it and amend it, if necessary
5. click on an item from the menu on the left hand side of the screen

The screen you see if you click on Exit (it’s also the screen you see when you log on
again) is

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If you click on My Details in the top right corner, the screen that appears allows you
to change your password as well as any other Personal Information. Note that after
you’ve completed and submitted your application My Details are the only data you
can change.

To continue with the application click on Submit New Details then on OK. This
returns you to the ‘In Tray’

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If you click on Open you see the Application Details screen again. Note that you
are reminded of the date by which the form must be completed and submitted

In the next screen Career to Date has been chosen from the menu on the left hand
Side. To view the whole of this screen use the scroll bar on the right hand side

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Page 9 of 26
Click on one of the Add buttons to enter the university-level qualifications you have
gained. The following screen appears

If you click on

or on in any screen the Notes for Candidates will open

When you’ve filled in the fields, click on OK. Add as many university-level
qualifications as you have. The 3 buttons to the left of each university-level
qualification allow you to insert a row, to edit the row and to delete the row. You
must answer the question Are you currently registered for any higher education
qualification? If you answer Yes, you will be asked to fill in the details. If you click

on the spelling of the words in the corresponding field will be checked.

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The bottom of this screen shows

The buttons for clicking are the same as those seen earlier

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Clicking Next >> takes you to the second part of Career To Date

Completion of this screen shows

In the example the 3 employments have the earliest at the top, but the most recent is
meant to be at the top. To reorder the employments, use the Up and Down buttons
on the right hand side

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Clicking on Next >> takes you to the third part of Career To Date

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Completed this screen looks like

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The following item in the menu on the left hand side is Proposed Study. The
Proposed Study screen looks like

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The Home Country Benefit screen looks like

The References screen looks like

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When you click on Add the following (completed) screen appears

After adding the details of 3 referees the References screen looks like

When you finally submit your application each of these referees will automatically
receive an email. The email will contain a link to your application and each will be
invited to complete the reference on-line. You will not be able to see the references,
but any time you log on you will see which referees have and which have not written
a reference on your behalf.

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The Future Career Plans screen looks like

The Attachments screen looks like

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Clicking on Attach for the Passport Photograph field opens

Clicking on OK results in

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You will see the file you attached is renamed Photograph.jpg. You can see the
photograph by clicking on Retrieve. The other documents (or certified copies of the
documents) that are required can also be attached, preferably in Acrobat format
(PDF). Alternatively, you can send the documents (or certified copies of the
documents) as hard-copy in which case you must tick the corresponding
Sent 5 Copies boxes.

In this next screen the Birth Certificate has been attached as a .gif file. This has
produced the error message “Some values are incorrect. Click on (!) for details.” at
the top and the exclamation mark beside the Attached button in the Birth Certificate
field

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If you click on the

a window giving an explanation of the error will open

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Click on Attach again and attach a file of the correct format

The Passport Photograph will be printed within your PDF. Your University/College
Transcripts and Certificates, your Birth Certificate and your English Language
Certificate will not be printed within your PDF and are only stored electronically. It is
therefore important that you check they have been attached correctly by clicking on
the Retrieve button for each one in turn

The Checklist screen looks like

All fields on this screen must be ticked

The Submission screen looks like

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You are first asked to check the PDF document that is automatically generated from
your application. Clicking on the Print button (or the Print Form button) enables
you to download the PDF document and then view and/or print it

when you've read the instructions on the screen, click the Print button

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Part of a page from the PDF document is shown below

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When you have checked the PDF document for accuracy, click the Close button on
this screen to return to your application (do not click the X at the top right corner of
the screen otherwise you will have to log in again to get back to your application).

Now you can complete the Submission screen by ticking

I confirm that I have read the PDF and clicking Submit

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Be patient while the application is being checked …

If you have failed to complete some essential fields, you will be directed to the
screen(s) with the missing information.

If your submission is successful you will see the following screen, your In Tray

It shows you:
1. the ID number of your application (‘ID’)
2. the date you initiated the application (‘Originated’)
3. the type of application (‘Type’)
4. where the application is terms of the process (‘Stage’ and ‘Now With’)
5. when the application last moved (‘Since’)
6. which of the Referees have completed their references (‘References’)

You can:
1. view your application (‘View Form’)
2. amend your Personal Information (‘My Details’)
3. start a new application (‘Start New Application’)
4. log off (‘Log Off’)

Every time you log on you will see your In Tray

At the same time as your application goes to the Nominating Agency, emails are
automatically generated and sent to your Referees asking each of them for a reference.
Emails are also automatically generated and sent to your potential Supervisers in the
UK.

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