The Winston Churchill School

Job Title: Premises Manager

Job Purpose: To be responsible for the day to day management and development of the school
premises and support team service.

To support the school in the implementation of the key priorities as detailed in the
School Development Plan.

Post Holder:

Pay Scale: Surrey Pay Range 25,000 to 32,000 (dependent upon skills and experience)

Hours: Full-time (36 hrs/wk, 52 wks/yr)

Responsible to: The Business Manager

Accountable for: The efficient effective and safe operation of the schools Premises Support services.

Key accountabilities:

You are required to:

Be responsible for the day to day management, leadership and deployment of the premises support
function
Work closely with the business manager to realise development of the school and capital
maintenance plans
Proactively maintain the school premises through regular inspections, using preventative
maintenance where possible
Maintain effective and accurate records of site activity, testing and maintenance, including the use of
the schools premises data systems, providing the business manager with evidence from these as
required
Maintain and develop relationships with relevant staff and regulatory bodies
Any other premises related activities as appropriate
Support and participate in whole school events
Ensure the school manages effectively their compliance and legal responsibilities with regard to H&S
and that reports and advisories are managed and acted on in a timely manner

Key tasks:

Day to day management of the Premises Support function

Develop and manage the premises team through decisive and strong high quality decisions to assist
the school in achieving the provision of outstanding supports services
Ensure the buildings are operating effectively and efficiently, to ensure the smooth running of the
school
Day to day management of reactive situations (eg. H&S, Spillages, deliveries, repairs)
Manage the acceptance and appropriate staffing of lettings and out of hours activities coordinating
lettings in harmony with the Sports Centre and PTA
Manage the demands of the premises team by way of a shift pattern that meets the needs of the
school.
Manage the prioritisation, distribution and undertaking of work requests through the work
management systems
Work closely with the Business Manager to realise the School Development and Capital
Maintenance Plans
Work with the business manager to develop and deliver the Capital investment plan.
Regularly meet with the business manager to ensure developments, repairs and upgrades within
the school are assessed and carried out.
Project manage developments within the school as directed by the business manager.
Manage the Premises related budget on a day to day basis, keeping the business manager
informed of any significant variation.

Manage the Premises related compliance and response to inspections, audit reports an advisories

Ensure Health & Safety requirements are met, actively reporting and beinga ware of any outstanding
advisories and the plan for addressing these.
Utilise the expert support and advice provided by your appointed consultants
Develop a Health & Safety culture at the school, commencing with the premises team, promoting
individual responsibility to support your objectives.
Action H&S issues through the use of contractors or in-house expertise
Investigate and report on any H&S related incident that occurs recommend / undertake appropriate
actions and documenting steps taken
Provide reports to Governors and other meetings relating to H&S on-site together with records of any
near misses.
Compliment independent audits undertaken by assessing H&S needs during site inspections, always
considering preventative measures where possible.

Proactively maintain the school premises, using preventative maintenance where possible
Regularly inspect the school site to identify and prioritise maintenance. Concentrate on prevention
rather than cure, with the aim of securing long term solutions
Oversee the quality control of repairs / alterations / maintenance, ensuring that staff are utilized
effectively
In conjunction with the business manager manage and refine a rolling maintenance & assessment
programme, maintaining records of works undertaken to help inform future decision making.
As directed by the business manager obtain quotations, assess and recommend appropriate
suppliers and solutions for work
As directed by the business manager develop specific project costings for review and decision
making
Ensure the management of contractors on-site and their adherence to health & safety and site
regulations, including appropriate records of attendance on site, together with certification / evidence
of works undertaken.
Emergency situation response and secure area / premises as required and detailed within school
procedures
Manage or oversee all onsite project works, delegating responsibility as appropriate
Provide and present plans of holiday works well in advance of such periods by maintaining a detailed
rolling programme to the business manager and headteacher taking account of staff leave and
casual labour
Be first point of contact and manage public relations for the department
Use skills and understanding to repair and enhance the schools facilities
Vary hours of work within those stipulated in order to meet the expectations of the role.
Maintain effective and accurate records of site activity, testing and maintenance
Manage the periodic maintenance schedule, ensuring compliance with all regulatory requirements
Maintain appropriate records and certification to document works undertaken, including project
works and ongoing decoration
Review and act upon the reports of advisors/consultants/maintenance companies, providing updates
to the Business Manager for onward reporting to Governors.

Maintain and develop relationships with relevant staff and regulatory bodies
Keep in regular contact with key staff within and outside the school, such as the SLT, heads of
department, Surrey County Council, Babcock 4S and the schools building consultant. Utilise these
relationships and advice to undertake the duties more effectively
Provide information to staff and the general public regarding premises developments
Develop relationships with other premises organisations, such as hospitals and other schools to
share best practice, contacts and ideas

Any other Premises related activities as appropriate

Undertake any other reasonable request as directed by the business manager or headteacher
Be responsible for all day to day issues relating to services and facilities into and out of the school
premises

Other attributes:
Implement school policies
Meet deadlines
Attend scheduled department and school staff meetings
Participate in the Appraisal review process ensuring that the Appraisal review cycle is completed
annually by the set deadline
Take responsibility for own professional development, setting objectives for improvements
Personally keep up to date with developments, changes in legislation and new ideas related to your
role and share these where appropriate with department colleagues
Maintain a personal development portfolio of evidence to support the Appraisal review process
Participate in and plan for the In-Service training programme days organised by the school and other
relevant bodies if relevant including whole school events such as Open Evening.
Participate in activities to promote liaison with other schools and agencies

Other Specific Duties

Play a full part in the life of the school community at The Winston Churchill School, support our vision
and values and encourage staff and students to follow this example
Main duties and responsibilities are indicated above. Other duties of an appropriate level and nature
may also be required

This school is committed to safeguarding and promoting the welfare of children and young people and
expects all staff and volunteers to share this commitment.

This job description will be reviewed annually and may be subject to amendment or modification at any time
after consultation with the post holder. It is not a comprehensive statement of procedures and tasks but
sets out the main expectations of the School in relation to the post holders professional responsibilities and
duties.