Contract, Specification & Quantity Surveying Instructor: Addis Mesfin (MSc.

1. TERMS OF REFERENCE
Based on the given Architectural and Structural Drawings the students are required to
prepare Specification and Bill of Quantities with Engineers Estimate.

The projects are to be constructed in Addis Ababa.

1.1 SPECIFICATIONS

Specification for each item shall be prepared in a very clear, concise and unambiguous
manner. The following guidelines shall be strictly met while preparing the specifications.
Technical Specification and Methods of Measurement for Construction of
Buildings prepared by BaTCoDA in March 1991 shall be used as Standard
Specification.
The use of words which have indefinite meanings or limitless and ambiguous in
their meanings shall be avoided.
Use simple and clear language such that the specifications can readily be
understood and the specifications shall be brief and short as much as possible.
Specifications shall include all items affecting the cost of the work.
Master specifications and previous specifications can be used as reference.

1.2 QUANTITY

Each group shall prepare and submit the takeoff sheet and bar schedule. Both the takeoff
sheet and the bar schedule shall be presented neatly and standard formats shall be adopted
throughout.

Working space and allowance shall be as per the Standard Specification and Method of
Measurement and appropriate unit of measurements shall be used for each item of work.

If there are missing details and information in the drawings, assumptions can be made by
students. Furthermore, the assumptions shall be clearly presented and they need to be
justified.

1.3 COST ESTABLISHMENT/ UNIT RATE ANALYSIS

Each group should prepare a reasonable cost estimate of the project. This estimate
shouldnt include the cost of Electrical and Sanitary installation.

In preparing the construction cost estimate, each group should thoroughly assess the
market in different aspects. The cost structure to be prepared should separately indicate
the cost of equipment, material, labour, transport, overheads, profit and tax for each billed
item. The activity unit rate analysis has to consider optimum crew hourly productivity

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Contract, Specification & Quantity Surveying Instructor: Addis Mesfin (MSc.)

rates as well as resource cost for a unit of activity or any best practice for cost estimation.
The detail analysis/spreadsheet has to be submitted as a separate project cost estimation
report.

Each group shall also separately indicate the total cost of main construction items such as
cement, reinforcement bar, metal work, direct labor cost, equipment usage, etc.

Each group shall prepare and submit a Book of Computation containing calculations and
summaries of quantities organized in pay item sequences. The book shall show the
backup calculations which substantiate the summary of quantities and the bases of
estimating the quantities.

1.4 DELIVERABLES

The deliverables to be provided by each group shall be of high standard, presented in

appropriate format, neatly bound and clearly labeled.

The deliverables of this semester project are:

Specification and Bill of Quantity with Engineering Estimate
Take off sheets and Bar Schedules
Unit rate analysis

1.5 GENERAL CONDITIONS

The project totally accounts 40% calculated from the total examination
evaluation point.
Each group shall contain a maximum of six members. (More than six is not
allowed!)
Each group member should participate in the project because it will be very
helpful for their future profession.
The deliverables shall be submitted on or before Monday, May 27, 2013.

2. RELEVANT DATA FOR ENGINEERING COST ESTIMATE

2.1 MATERIAL COST

The following market prices shall be used for determination of the material cost. The
prices can be assumed as the price of material delivered on site. For any missing material,
recent price of the market shall be assessed by the students.

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Contract, Specification & Quantity Surveying Instructor: Addis Mesfin (MSc.)

No. Description Unit Site Delivery Price

Concrete Making Materials
1 Cement OPC qtl. 304.35
2 Cement PPC qtl. 250.00
3 Sand m3 350.00
4 Gravel (02) m3 290.00
5 Water m3 3.00
Concrete Ancillaries
6 10mm chip wood for expansion joint ml 6.5
Fill and Sub-base Materials
7 Borrowed Selected material m3 60.00
8 Red ash m3 50.00
9 Basaltic hard core m3 120
Masonry Work
10 Masonry Stone m3 160
11 Class B 20cm thick HCB Pcs. 11.30
12 Class B 15cm thick HCB Pcs. 10.00
13 Class B 10cm thick HCB Pcs. 8.26
14 Class B 20cm thick HCB Pcs. 9.30
15 Class B 15cm thick HCB Pcs. 8.00
16 Class B 10cm thick HCB Pcs. 6.26
17 Brick Pcs. 1.30
18 Ribbed block Pcs. 13.00
Form Work
19 50x70mm form work Battens/morale ml 16
20 25x400x2.5 lumber local M2 140
21 Mould oil/ releasing agent lt 7.00
Reinforcement Bar
22 Plain bar dia 6 kg 21.00
23 Reinforcement bar dia 8 kg 24.35
24 Reinforcement bar dia 10 kg 24.35
25 Reinforcement bar dia 12 kg 24.35
26 Reinforcement bar dia 14 kg 24.35
27 Reinforcement bar dia 16 kg 24.35
28 Reinforcement bar dia 20 kg 24.35
29 Black Wire 1.5 kg 18.50
30 Black Wire 2.5 kg 20.00
Water Proofing
31 HERTLAN(E.P.D.M.) water proofing system m2 190.00
32 Cementious or equivalent water proofing m2 158.00
No. Description Unit Site Delivery Price
Roofing, Carpentry and Joinery
33 Nails different size kg 17.60
34 Roofing nails kg 26.05
35 Struts diam. 6mm ml 3.20
36 10-12cm eucalyptus ml 9.38
37 8-10cm eucalyptus ml 7.50
38 EGA 500 galvanized sheet m2 138.16
39 EGA 700 galvanized sheet m2 247.14

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Contract, Specification & Quantity Surveying Instructor: Addis Mesfin (MSc.)

40 RHS size 25x25x2mm lattice purlin m 19.82

41 Gauge 28 galvanized flat metal sheet m 191.30
42 J bolt Kg. 14.00
43 PVC down pipe dia 100mm pcs 350.00
44 Staffa For Down Pipe pcs 5.00
45 Fittings pcs 6.00
46 Armstrong ceiling m2 200.00
47 Decra roof tile m2 445.00
48 Decra ridge cover ml 222.50
49 25x25x400cm Facia Board (Australian Lumber) ml 62
50 50x70mm roof battens/morale ml 20
51 40*50mm ceiling battens ml 16
52 Corner list ml 6
53 8mm chip wood m2 35
54 Plastic washers Pkt 5
55 Ridge cover (GIS) ml 38
56 Fixing bonda Kg 10
57 Mineral fiber acoustical ceiling m2 320
40mm thick wood framed door both side covered
with 4mm ply wood side, top, bottom lipped & edge
with hard wood price include three coat of varnish
58 paint & cylindrical lock with top glazed fun light m2 1650
59 Cylindrical lock pcs 330.00
60 Hinge pcs 80.00
61 kerero hand rail on stair ml 1,478.26
62 kerero hand rail on wall ml 434.78
63 Cupboard m2 1,652.17
64 Cupboard key pcs 80.00
65 Plastic Door m2 1,873.91
Metal Work
66 Aluminum profile doors m2 2,200.00
67 Aluminum profile windows m2 2,000.00
68 Aluminum profile curtain wall m2 3,478.00
69 Aluminum hand rail h=1m dia. 50mm ml 1,813.04
70 Aluminum hand rail h=1cm dia. 40mm ml 1,813.04
71 Aluminum hand rail h=37cm fixed on wall ml 665.22
72 Anchor bolt dia.16mm length 300mm pcs 1,000.00

No. Description Unit Site Delivery Price

73 Plates 5 thick Kg 23
74 Plates 4 thick Kg 23
75 Plates 3 thick Kg 23
76 Bolts with nuts dia 20 pcs 80.00
77 Bolts with nuts dia 14 pcs 35.00
78 Bolts with nuts dia 12 pcs 25.00
79 Bolts with nuts dia 20 pcs 55.00
80 Bolts with nuts dia16 pcs 50.00
81 Angle iron(60x60x3mm) kg 16.75

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Contract, Specification & Quantity Surveying Instructor: Addis Mesfin (MSc.)

82 RHS Purlin 80x80x3mm kg 17.05

83 RHS Purlin 25x25x1.5mm kg 19.82
84 RHS truss 100x100x3.5mm kg 20.56
85 RHS truss 80x80x4mm kg 24.36
86 RHS truss 40x40x2mm kg 20.08
87 RHS truss 30x30x2.5mm kg 21.42
88 RHS truss 60x60x3mm kg 24.01
89 SHS 80x80x3mm kg 24.60
90 SHS 40x40x2.5 kg 21.07
91 Electrode(3.2mm) kg 20.00
92 LTZ steel profile frame doors m2 250.00
93 LTZ steel profile frame windows m2 250.00
Finishing Work
94 30mm thick white marble floor tile m2 580.00
94 30mm thick white marble floor tile for tread m 307.44
96 30mm granite tile m2 607.00
97 20mm thick Harar marble floor tile m2 490.00
98 30mm thick marble floor tile for riser m 131.76
99 14 cm high 2cm thick marble skirting ml 82.57
100 10 cm high 2cm thick harer marble skirting ml 75.00
101 Marble window cill 30/3cm ml 156.60
102 Marble window cill 28/3cm ml 204.96
103 Marble window cill 29/3cm ml 171.03
104 Marble window cill 34/3cm ml 200.52
105 Marble chips window cill 27/3cm kg 90.00
106 Marble thread 35/3cm ml 206.41
107 Marble thread 30/3cm ml 176.93
108 Marble riser 16/2cm ml 78.88
109 Marble riser 13/2cm ml 64.09
110 Marble chips thread 35/3cm kg 90.00
111 Marble chips Riser 13/2cm kg 90.00
112 50mm Marble chips kg 180.00
113 6mm thick CLINKER wall tile m2 152.17
114 250x20mm Marble threshold m2 590.00
115 Marble threshold m2 590.00
116 3x15cm marble copping ml 81.00
117 3x20cm marble copping ml 135.64
118 3x25cm marble copping ml 169.56

No. Description Unit Site Delivery Price

2
119 2mm plastic tile m 113.04
120 150x150x6mm thick glazed ceramic wall tile m2 130.43
121 150x150x8mm thick glazed ceramic wall tile m2 217.39
122 7cm high plastic tile skirting ml 13.26
123 10cm high ceramic tile skirting ml 69.57
124 300x300x9mm non silpery ceramic floor tile m2 156.52
125 300x300x10mm non silpery ceramic floor tile m2 195.65
126 300x300x12mm non silpery ceramic floor tile m2 339.13
127 30x30x3 angle iron pcs 147.83

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Contract, Specification & Quantity Surveying Instructor: Addis Mesfin (MSc.)

128 White cement kg 13.04

129 Adhesive glue kg 100.00
130 20mm terrazzo floor tile m2 105.00
131 10x100mm terrazzo skirting tile ml 10.50
132 30mm terrazzo floor tile m2 155.65
133 260x30mm terrazzo window cill ml 46.70
134 Cement grout kg 191.30
135 20mm terrazzo tile coping ml 27.30
Glazing
136 4mm clear glass m2 121.74
137 6mm clear glass m3 295.65
138 5mm figured glass m2 208.70
139 3mm clear glass m2 108.70
140 Putty kg 12.50
Painting
141 Animal glue kg 15.00
142 Anti-rust lit 38.91
143 Brush pcs 69.00
144 Gypsum kg 2.60
145 Plastic paint lit 40.00
146 Sand paper pcs 12.00
147 Stucco kg 10.00
148 Thinner lit 34.80
149 Varnish paint lit 62.00
150 Quartz paint lit 24.44

2.2 LABOUR COST

The following basic assumption and relevant data shall be taken into consideration while
determining the labour cost.

2.2.1 Working Hours in a month

Average Calendar days 30

Sundays in a month 4
Holidays(average in a month) 1
Working days in a month 25
Working hours per day 8
Working hours per month 200

2.2.2 Labour Index Factor

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Contract, Specification & Quantity Surveying Instructor: Addis Mesfin (MSc.)

Description Percentage
Annual Leave 7.8
Public Holidays 3.6
Miscellaneous leave 5.8
Benefits (closing and supplies) 3.0
Average annual increase 13.3
Rainy season salary 19.45
Contingency (work injury, dispute, labor union) 8.0

2.2.3 Monthly Salary

No. Classification Monthly Salary

1 Foreman 4560
2 Carpenter foreman 3600
3 Mason Forman 3360
4 Plumbing Forman 3360
5 Electrical Forman 3360
6 Carpenter 3000
7 Mason 3000
8 Plasterer 2760
9 Bar bender 2760

No. Classification Monthly Salary

10 Tiller and Paver 2760
11 Painter 2760
12 Glazer 2760
13 Plumber 2760
14 Electrician 2760
15 Loader operator 6000
16 Dump truck driver 4800
17 Mixer operator 1920
18 Welder 2400
19 Chiseler 2400
20 Gang leader 1920
21 Gang Chief 1920
22 Load counter 1920

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Contract, Specification & Quantity Surveying Instructor: Addis Mesfin (MSc.)

23 Helper 1920
24 Skilled Labour 1440
25 Daily Labour 1080

Note: Recent monthly salary can be assessed and used by students for any missing
trademanship.

2.3 EQUIPMENT COST

No. Type of Equipment Hourly Rental Rate

1 Excavator 780
2 Motor Grader 140g, 150hp 850
3 Loader (3.5mcu capacity) 500
4 Dump truck (8.5mcu capacity) 200
5 Water Truck(13000lit) 220
6 Roller, 6t 492.07
7 Roller, 12t 582.27
8 Concrete Mixer 500lit. 68.86
9 Concrete Mixer 300lit. 58.46
10 Concrete Mixer, 250lit 48.46
11 Concrete Mixer, 750lit 93.85
12 Concrete Mixer, truck mounted 340.00

No. Type of Equipment Hourly Rental Rate

13 Vibrator 3-5hp. (Diesel) 16.31
14 D.C Welding Machine 500Amp 3.75
15 Generator up to 5 kva 8.00
16 Generator 10 kva 16.00
17 Generator 15 kva 18.00
18 Generator 50 kva 24.00
19 Water Pump 42.60
20 Plate Compactor 16
21 Wood Machine 24
22 Cutter machine 15
23 Grinder 6
24 Drill 6
25 Hand rammer 18

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Contract, Specification & Quantity Surveying Instructor: Addis Mesfin (MSc.)

26 Welding machine 20
27 Tools 4

Note: Recent Hourly Rental Rate can be assessed and used by students for any missing
equipment.

2.4 INDIRECT COST

2.4.1Head Office Overhead Costs

No. Annual Head Office Expenses Amount in Birr

1 Head office staff costs 500,660.20
2 Small vehicle transportation expenses 120,200.00
3 Travel expenses 14,752.00
4 Building costs 72,000.00
5 Bidding expenses 25,000.00
6 Office furniture and equipment expenses 46,000.00
7 Office running expenses 42,000.00
8 Sundry expenses 53,000.00

2.4.2 Site Overhead Costs

No. Annual Head Office Expenses Amount in Birr

1 Project site staff costs 145,650.45
2 Transportation costs 24,987.00
3 Mobilization and demobilization costs 16,465.00
4 Tender expenses 42,122.15
5 Power and water supply costs 14,000.00
6 Office furniture and equipments 17,000.00
7 Office running expenses 12,564.80
8 Project sundry expenses 15,652.00

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 Contract, Specification & Quantity Surveying Instructor: Addis Mesfin (MSc.)

2.4.3 Annual Direct Cost Turn Over By Projects

Direct Cost Annual Turnover

No. Projects
2005 E.C. 2006 E.C.
1 Project W 3,664,523.15 2,462.367.89
2 Project X 1,534,432.46 900,563.25
3 Project Y 1,879,125.53 1,700,425.69
4 Project Z 2,967,578.30 3,125,426.72
5 New Project 40% of the total direct cost 40% of the total direct cost

2.5 RISK ALLOWANCES

No. Cost Components Cost Increment (%)

1 Direct material cost increment 11.53
2 Direct labor cost increment 7.84
3 Direct equipment cost increment 6.73
4 Site overhead cost increment 2.63
5 Head office overhead cost increment 2.09

2.6 PROFIT AND TAX

No. Description %
1 Net Profit 10% of Breakeven Cost
2 Income Tax 30% of Gross Profit
3 VAT 15% of Total Unit Price

3. GROUPS
- Roughly there should be 30 groups; each group should be numbered (1 up
to 30)
Groups 1- 10 should work on project A
Groups 11- 20 should work on project B
Groups 21- last should work on project C

GOOD LUCK!!!!!!

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