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(http://www.iisc.ernet.in/tender/electricalcontract.htm)
Schedule A
Performance Security
10% of annual contract amount
Deposit
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GENERAL DEFINITIONS
5 Areas means areas specified in this tender in general and any other
areas specified by the Registrar/PE cum EO/Officer-in-charge.
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TENDER NOTICE
Sealed tenders are invited under Two Bid System i.e. Technical Bid and Commercial Bid
accompanied by E.M.D. by way of Crossed Demand Draft drawn in favour of the
Registrar, Indian Institute of Science, Bangalore from reputed, experienced and
Financially sound Companies /Firms / Agencies/Contractors .
The Technical Bid and Commercial Bid shall be submitted in separate cover duly
superscribed as TECHNICAL BID & COMMERCIAL BID. These two covers shall be put
in a single cover, duly super scribing the Name of the work with Name and Address of the
tenderer addressed to the undersigned, and submitted in the Tender Box kept in the
Contract Management Cell, Indian Institute of Science, Bangalore-12, on or before the
deadline indicated in Schedule A.
(http://www.iisc.ernet.in/tender/electricalcontract.htm)
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ESSENTIAL REQUIREMENTS OF THE BIDDER
COMPANY / FIRM / AGENCY
1. The bidder/ Company / Firm / Agency should be registered with the appropriate
registration authority (labour commissioner etc.).
2. The bidder /Company / Firm / Agency should have at least three years experience in
maintaining 33/11kv or higher voltage capacity substations to Public Sector
Companies / Banks / Government Departments / Research Organizations / Reputed
Private Sector Companies.
3. The bidder should have at least 2 ongoing contracts (one each for substation and DG
operations and maintenance) for a capacity 33 /11 KV or above).
4. The bidder /Company / Firm / Agency should have at least two years experience in
maintaining SCADA Experience minimum required
5. The bidder /Company / Firm / Agency should be registered with Income Tax and
Service Tax departments;
7. Either the Registered Office or one of the Branch Offices of the bidder should be
located in Bangalore.
8. The bidder /Company / Firm / Agency should have its own Bank Account;
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GENERAL INSTRUCTIONS FOR BIDDERS
1. The bids are invited under two bid systems i.e. Technical Bid and Commercial Bid
in separate sealed covers, superscribed respectively as Technical Bid and
Commercial Bid along with the Tender No. as given in Schedule A. Both sealed
envelopes should be put in another sealed envelope superscribed as Tender for
Operation and Maintenance of 66/11KV sub-station, 11KV distribution network
and 11kV DG sets.
2. The bidder shall quote the technical & Commercial bids as per the format enclosed as
Annexure II and III.
4. The Technical Bid should be accompanied with an Earnest Money Deposit (EMD) as
stated in Schedule A.
5. The proof of the annual turn-over for the previous years in the form of audited
balance sheet or statement of accounts shall be provided, failing which the tender is
liable to be rejected.
6. The bidder should include the list of firms where they have provided similar services
in the last 2-3 years, along with name, phone and fax number of the contact person
there, so that references for their services can be obtained, if required.
7. All entries in the bid form should be legible and filled clearly. If the space for
furnishing information is insufficient, a separate sheet duly signed by the authorized
signatory may be attached. No overwriting or cutting is permitted in the
Commercial Bid Form. In such cases, the tender is liable be rejected. Cuttings, if
any, in the Technical Bid must be initialed by the person authorized to sign the bid.
8. The envelope containing Technical Bid shall be opened first on the scheduled date
and time as given in Schedule A in the presence of the representatives of the
Companies, Firms / Agencies, who wish to be present on the spot at that time.
10. Commercial bids of technically qualified, eligible bidders meeting all the requisite
criteria shall be opened on a date & place (to be notified later) in the presence of short
listed bidders or their authorized representatives.
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11. A techno-commercial evaluation (30 marks for technical and 70 marks for
commercial) would be used in deciding the successful bidder. The techno-commercial
evaluation scheme is detailed in Schedule B.
12. Any clarification w.r.t. to tender can be sent in writing to The Contract Management
Cell, Indian Institute of Science, Bangalore 560 012 on or before the deadline
indicated in Schedule A. Clarification to the queries will be posted on the webpage.
13. IISc reserves the right to amend or withdraw any of the terms and conditions
contained in the Tender Document or to reject any or all tenders without giving any
notice or assigning any reason. The decision of the Director of IISc, in this regard
shall be final and binding on all.
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TERMS AND CONDITIONS
General
1. Bids submitted after the deadline shall not be accepted under any circumstances
whatsoever.
3. Bids not following the two-cover format, or including price information in the
technical bid shall be rejected.
5. The Earnest Money will be forfeited if the bidder rescinds from the offer.
6. Bids offering rates which are lower than the minimum wages for the pertinent
category, would be rejected.
7. The contract is for the duration specified in Schedule A. The contract will be
reviewed yearly, and upon satisfactory performance, will be extended for 1 year at a
time, until the duration of the contract.
8. The scope of the contract can be extended, on same terms and conditions, for further
periods, subject to a maximum of 1 year beyond the contract term specified in
Schedule A.
10. The scope of the contract can be extended to additional building/space occupied by
the department/centre/unit, with a proportional increase in contract value, as
mutually agreed upon, and approved by the competent authority of IISc.
11. The contract may be terminated before the contract period owing to deficiency in
service or substandard quality of the service provided by the selected Company /
Firm /Agency. Further, IISc reserves the right to terminate this contract at any time
after giving two months notice to the successful bidder.
12. The selected agency shall not be allowed to transfer, assign, pledge or sub-contract
its rights and liabilities under this contract to any other agency without the prior
written consent of IISc.
13. The selected agency will be bound by the details furnished by him / her to IISc,
while submitting the bid or at subsequent stage. In case, any of such documents
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furnished by the firm is found to be false at any stage, it would be deemed to be a
breach of terms of contract making the firm liable for legal action besides
termination of contract without notice.
14. The selected agency shall furnish a Performance Security Deposit in the form a
bank guarantee in Scheduled / Nationalized bank, as specified in the Schedule A at
the time of placing the work order within 15 days of the receipt of the formal order.
The performance security will be furnished in the form of the Bank
Guarantee/Demand Draft drawn in favour of The Registrar, IISc, Bangalore -12
payable at Bangalore. The performance security should remain valid for a period of
3 years 2 months. The performance security will be returned on termination of the
contract and completion of all the contractual obligations of the successful bidder.
15. The agency shall ensure that the manpower deployed in IISc, are physically fit, well
trained and are preferably in the age group of 22-55 years.
16. The successful bidder shall furnish the following documents in respect of the
individual manpower who will be deployed at IISc, before the commencement of
work:
(i) List of Manpower short listed by agency for deployment at IISc, containing
full details i.e. date of birth, marital status, address etc;
(ii) Bio-data of the persons.
(iii) Character certificate from a Gazetted officer of the Central / State
Government.
(iv) Certificate of verification of antecedents of persons by the local police
authority.
17. In case, any person employed by the successful bidder/selected agency commits any
act of omission / commission that amounts to misconduct /indiscipline/
incompetence / security risks, the selected agency will be liable to take appropriate
disciplinary action against such persons, including their removal from work,
immediately after being brought to notice, failing which it would be assumed as
breach of contract which may lead to termination of contract.
18. The selected agency shall provide identity cards to the personnel deployed at IISc
carrying the photographs of the personnel along with personal information such as
name, date of birth, age and identification mark etc.
19. The selected agency shall ensure that any details of office, operational process,
technical know-how, security arrangements, and administrative/organizational
matters are not divulged or disclosed to any person by its personnel deployed at the
Institute.
20. The selected agency shall ensure proper conduct of his personnel in office premises,
and enforce prohibition of consumption of alcoholic drinks, paan, smoking,
loitering without work, etc.
21. The selected agency shall designate a coordinator, out of the deployed personnel,
who would be responsible for immediate interaction with the Contract Management
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Cell at the Institute, so that the services of the persons deployed by the selected
agency could be availed without any disruption.
22. The selected agency shall immediately provide a substitute in the event of any
person leaving the job due to any reason.
24. The selected agency undertakes to comply with all statutes, rules, regulations, and
bylaws, as applicable, during the entire period of this contract.
25. IISc reserves the right to amend or withdraw any of the terms and conditions
contained in the Tender Document or to reject any or all tenders without giving any
notice or assigning any reason. The Director, IISc is the final authority for settling
all disputes and the decision of the Director in this regard, shall be final and binding
on all.
CONTRACT-SPECIFIC
1. The duty hours should not exceed eight hours at a stretch. Continuous shifts by the
same person should be avoided and no post should remain unmanned. Duties/shifts
during odd hours which may be required due to exigencies, are to be accommodated
by the agency.
2. In addition to the weekly-off, the contract labourers deployed are eligible for 4
national holidays (Jan. 26, Aug. 15, Oct. 2, and Nov.1). The contract labourers who
have performed shift duty on these days are entitled for an additional shift wage.
This can be over and over the 26/27 shifts performed by them.
4. If the agency fails to provide services to the satisfaction of the institute, the same
will be communicated to the agency in writing. If three such notices are issued to
the agency, the contract will be terminated and the agency shall forfeit the
Performance Security Deposit.
5. The selected agency shall not be allowed to transfer, assign, pledge or sub-contract
its rights and liabilities under this contract to any other agency without the prior
written consent of IISc.
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the loss and additional charges for each incident as decided by the Contract
Management Cell.
7. All maintenance and repair works involved during the execution of work including
all tests shall be borne by the selected agency. In other words, the cost of spares
shall be borne by the agency upto Rs. 2,500/- per month. Additional expenditure, if
any, will be paid at actuals (on production of valid bills), after deducting Rs.2500/
8. All major faults and problems shall be reported to PE cum EO/ Officer in-charge
immediately of occurrence through a memo. After inspection by PE cum EO/
Officer in-charge, procedures for rectification must be sent for approval by the
agency.
9. Any damage or loss due to failure to carry out prescheduled maintenance work shall
be at the risk and cost of the agency.
10. Any other work covered under respective terms and conditions, if required or
insisted by any regulatory body including tests and calibrations etc., shall be
undertaken by the agency.
11. All materials used including oils, lubricants for replacement, topping, testing etc.,
will be supplied by IISc.
12. The annual service maintenance of the accessories shall be carried out as per the
respective manufacturers manuals applicable from time to time. The work shall be
carried out through authorized personnel for such service maintenance.
13. The Contractor/selected agency shall note that they shall have to carry out their
work in close co-ordination with other contractors agencies working in the same
premises.
15. The contractor shall follow all security rules framed by PE CUM EO/ OFFICER
IN-CHARGE from time to time regarding removal of material from site, issue of
identity cards, control of entry of persons and other similar matters.
16. The Contractors personnel shall not disclose any information or drawings
furnished to him by PE CUM EO/ OFFICER IN-CHARGE. Any drawings,
records and other informations prepared by the contractor or by PE CUM
EO/ OFFICER IN-CHARGE or jointly by both for the execution of the works
shall not be disclosed without the prior approval of the PE cum EO/ Officer in-
charge. No photograph of the substation or any other place within the premises of
PE cum EO/ Officer in-charge shall be taken without the prior approval of the PE
cum EO/ Officer in-charge.
17. The contractor shall keep his work spot, site office and surroundings neat,
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clean and tidy. It should be free from dust, rubbish, scrap, surplus materials and
unwanted tools and equipments. All scaffolding and temporary structure including
the tools and equipments shall be removed as soon as the job for which they are
intended are completed. All equipment and material to be taken inside the plant
building shall be cleaned thoroughly before taking them inside. The Engineer-in-
charge has right to stop the work, if the contractor fails to improve upon the
cleanliness after having been notified
18. PE cum EO/ Officer in-charge will have the right to withdraw the work-permit
for any of the workmen for reasons of misconduct, incompetence in work,
violation of safety and fire rules, negligence on duty etc.
19. Cost of damages caused due to bad workmanship shall be recovered from the
contractor. Penalty if any from KPTCL (Karnataka Power Transmission
Corporation Ltd.) for any reason shall be borne by the agency.
21. The contractor shall depute staff to ensure round-the-clock maintenance of services
on all days in a Month as given below:
Sl. Relie
Description A Shift B Shift C Shift Total
No. ver
1 Electrician (Skilled) 2 2 2 1 7
2 Helper (Unskilled) 1 1 1 1 4
3 Trained Engineer /Supervisor 1 1
23. The agency shall provide a list of consumables that will be delivered every month
for which the consumable charges are levied.
LEGAL
1. For all intents and purposes, the bidder shall be the Employer within the meaning
of different Labour Legislations in respect of manpower so employed and deployed
at the office of PE cum EO/ Officer in-charge, for contractual services.
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2. The Contractor undertakes to obtain any license, permit, consent, sanction etc.
as may be required or called for from/by local or any other authority for doing
such work. The Contractor shall comply with all applicable laws, rules and
regulations in force. The Contractor undertakes to obtain such
permission/license as may be required under the Contract Labour (Regulation
and Abolition) Act, 1970. The Contractor undertakes to produce the
license/permission etc. so obtained to IISc or furnish copies thereof as and when
required by IISc. The Contractor also undertakes to keep and get renewed such
license, permission etc. from time to time. The Contractor shall be responsible
for any contravention of the local, municipal, central, state, any other laws,
rules, regulations, etc.
3. The selected agency shall be solely responsible for the redressal of grievances /
resolution of disputes relating to person deployed. PE cum EO/ Officer in-charge,
shall in no way, be responsible for settlement of such issues whatsoever. PE cum
EO/ Officer in-charge shall not be responsible for any damages, losses,
FINANCIAL or other injury claims to any person deployed by service providing
agency in the course of their performing the functions/duties, or for payment
towards any compensation.
4. The manpower deployed by the contractor shall not have any claims of Master and
Servant relationship vis--vis PE cum EO/ Officer in-charge nor have any principal
and agent relationship with or against the PE cum EO/ Officer in-charge.
5. The manpower deployed by the contractor for the contract shall not be entitled for
claim, pay, perks and other facilities which may be admissible to casual, ad-hoc
regular / confirmed employees of IISc, during the currency or after expiry of the
contract. In case of termination of the contract also, the persons deployed by the
contractor shall not be entitled to or and will have any claim for absorption or
relaxation for absorption in the regular / otherwise capacity in IISc. The Contractor
should communicate the above to all the manpower deployed in IISc by the
contractor.
7. The selected agency shall also be liable for depositing all taxes, levies, Cess etc. on
account of service rendered by it to IISc & income tax to concerned tax collection
authorities from time to time as per extant rules and regulations on the matter.
8. The selected agency shall maintain all statutory registers under the applicable Law.
The agency shall produce the same on demand to the concerned authority of IISc or
any other authority under Law.
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9. The Tax Deduction at Source (T.D.S.) shall be deducted as per the provisions of the
Income Tax Act 1961, as amended from time to time and a certificate to this effect
shall be provided to the agency by IISc.
10. In case, the service provider fails to comply with any statutory / taxation liability
under appropriate law, and as a result thereof IISc is put to any loss / obligation,
monetary or otherwise, IISc will be entitled to get itself reimbursed out of the
outstanding bills or the Performance Security Deposit of the agency, to the extent of
the loss or obligation in monetary terms
11. The selected agency will indemnify IISc from all legal, FINANCIAL, statutory,
taxation, and other associated liabilities.
12. The agency shall alone be liable to pay compensation for any damage/death/injury
sustained by the personnel or any other members of the agency as sustained by them
in the course of the work/duty at the institute during the contract period.
13. On all matters pertaining to this tender, the decision of the Director of the Institute
shall be final and binding.
FINANCIAL
1. The EMD in respect of the agencies which do not qualify the Technical Bid (First
Stage) / Commercial Bid (Second competitive stage) shall be returned to them
without any interest. However, the E.M.D. in respect of the successful tenderer shall
be adjusted towards the Performance Security Deposit. Further, if the agency fails
to deploy manpower against the initial requirement within 15 days from date
of placing the order the EMD shall stand forfeited without giving any further
notice and the contract will be terminated.
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4. In case of breach of any terms and conditions attached to this contract, the
Performance Security Deposit of the agency will be liable to be forfeited besides
annulment of the contract.
5. The nature of service falls under the category of Works contract - Repairs and
Maintenance. By virtue of Service Tax (Determination of Value) Rules 2006 (as
amended till date) IISC shall pay Service Tax on 70% of the contract value.
6. The agency shall raise the monthly bill, in duplicate, and submit to Project Engineer
cum Estate Officer, CCMD, along with necessary documents by 18th of the
following month. As far as possible the payment will be released within two weeks
from the date of submission of bills. The following documents must accompany the
bill.
a. Current month Invoice Copy
b. Current month Acquittance (Wage) Register duly signed by the individual
contract Laborers
c. Current month Attendance Register
d. Current month ESI remittance challan with consolidate breakup details
e. Current month EPF remittance challan, as applicable, with consolidated
breakup details
f. In addition Half yearly returns submitted to EPFO & ESIC are also to be
submitted whenever due.
8. The nature of service falls under the category of Works contract - Repairs and
Maintenance. By virtue of Service Tax (Determination of Value) Rules 2006 (as
amended till date) IISC shall pay Service Tax on 70% of the contract value.
9. The Contractor hereby agrees that Absenteeism must not exceed 10% of the total
deployment in any month. Further within each shift the absenteeism should not be
more than 15% of the deployment. The above should be achieved without
individual contract labour doing more than the maximum shift allowed by the
contract (26/27 shift in a month). Each occurrence of such excess absenteeism in a
shift shall entail a deduction of 3% of the service/ administrative charges to the
agency for the month, subject to maximum penalty of 30%.
10. In case the Contractor or any of his employees fails to fulfill his/their obligations for
any day or any number of days to the satisfaction of the Institute for any reason
whatsoever, the contractor shall pay, by way of liquidated damages, a sum of Rs.
1000.00 (Rupees one thousand only) per day for the entire number of such days and
IISc shall, without prejudice to its other rights and remedies, be entitled to deduct
such damages from the money, if any, payable by it to the Contractor.
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11. The contract labourers deployed by the agency shall not involve in any
theft/pilferage/damage to Institute property. After necessary investigations, if
proved that the Agency/their personnel are responsible for the incident, the agency
is liable and will be penalized to the extent of the value of the loss and additionally
Rs. 10,000/- for each such incident.
12. The Contractor commits himself to take all measures necessary to prevent
corruption. He commits himself to observe the following principles during the
contract execution.
13. The Contractor will not, directly or through any other person or firm, offer, promise
or give to any of the Institutes employees involved in the execution of the contract
or to any third person any material or immaterial benefit which he/she is not legally
entitled to, in order to obtain in exchange any advantage of any kind whatsoever
during the execution of the contract.
14. The Contractor will not commit any offence under the relevant Anti-corruption
Laws of India: further the Contractor will not use improperly, for purposes of
competition or personal gain, or pass on to others, any information or document
provided by the Institute as part of the business relationship, regarding plans,
technical proposals and business details, including information contained or
transmitted electronically. The Contractor will not instigate third persons to commit
offences outlined above or be an accessory to such offences. The involvement in
any such activity shall entail a penalty of Rs. 10,000/- for each such incident.
15. The claims in bills regarding service Tax etc., if applicable, should be necessarily
accompanied with documentary proof pertaining to the concerned month bill. A
requisite portion of the bill / whole of the bill amount shall be held up till such proof
is furnished, at the discretion of IISc.
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Schedule B
TECHNO-COMMERCIAL EVALUATION SCHEME
1. The technical evaluation will be for 40 marks and based on the following scheme.
2. A bidder has to score the minimum marks under each category mentioned above and also
an overall minimum score of 20 in the technical evaluation in order to be technically
qualified.
4. The commercial evaluation will be for 70 marks and will be only for the technically
qualified bidders. The lowest qualified bidder will get the maximum commercial score (50)
while the others will have a pro-rated score lower than 50. More specifically, the
commercial score of a technically qualified bidder is calculated as
5. The bidder with the highest total score (technical + commercial) will be declared as the
successful bidder.
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Annexure I
Scope of the work
The scope of work for the following work is given below:
The Operation and Maintenance envisages all the required tasks to ensure
d) Observing the yard and control room continuously and reporting any
problem or faults to the IISc which require major / minor improvements.
f) Current and voltage settings of feeders right from 66KV I/C line till the user
end (at least till 440 V 3Phase level)
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g) Maintaining records of maintenance.
j) Attending the faults and restoration of the power supply without delay.
e. Recording all tripping of breakers and other events that occur in the
order of sequence with the time of occurrence correctly and record
them in Log Book.
f. Carrying out operations correctly and accurately and recording the same in the
relevant Log Books
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h. Observing all safety precautions and ensure safety to men and material
and the equipment during the contract period.
i. Attending to all emergencies which may arise during the contract period
such as equipment failures, fire accidents, etc., shall get acquainted
with the operations all equipments covered under the contract.
l. Assuming responsibility for the equipment & other materials kept at the
Substation area.
n. To be alert and attending to all operations and events promptly without any
delay.
o. Updating of interruptions Register, Call register, Data Book. Apart from the
above, the contractor shall carry out the checks in the document during the
contract period daily.
q. Clearing small branches in the 66 KV overhead line bay once every 6 months is
also included in the contractors scope
a) Switching ON and OFF of any feeder as and when required for maintenance and
emergency purposes.
b) Switching ON and OFF power supply to any consumer as and when required.
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e) Attending the faults and restoration of the power supply without delay
a. Co-ordination with KPTCL/BESCOM officials for all related works and giving
reports to IISc regarding, information from KPTCL/BESCOM and Co-
ordination with Electrical Inspectorate in all relevant activities.
All tools and tackles required for the safe and satisfactory operation and maintenance
including preventive and break down maintenance of the substation and related equipment
shall be provided by the contractor. The careful maintenance and management of these
tools will be the responsibility of the agency. A one-time cost for the tools supplied should
be included as an optional item in the commercial bid. Detailed break-up of the costs
individual tools should be attached to the commercial bid. The cost of the tools will not be
considered for determining the L1.
The tools and tackles, apart from other things, must comprise of
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13. 1 No. Insulation tester 1 kV capacity
14. 2 nos. Multi meter Analog & Digital
15. Tong tester
16. Temperature Gun
17. Cable crimping tools of adequate capacity etc.
18. Extension Power supply boards( single phase)
19. Phase Sequence meters
3. SPARES:
5. OPERATIONS:
Hourly:
1. Taking readings of all meters installed at control panel. ACDB, DCDB, Battery
Charger etc.
2. Air and Gas pressures of Gas circuit breakers.
3. Oil & Winding temperatures of Transformers.
4. Taking the reading of surge arrestor counters of Lightning Arrestors,
5. Checking any sparking or flash over / hot spots in the substation.
Daily:
1. Checking the operation of compressors of Circuit breaker.
2. Visual Checking contacts of Isolators are in proper position or not.
3. Checking oil levels of all bushings, Main & OLTC Conservator, CTs and PTs, etc.
4. Checking oil leakages if any for Transformers, CTs & PTs & taking appropriate
action for its timely repair
5. Checking air / gas/ oil leakages if any for Circuit Breakers.
6. Checking condition of Silica gel.
7. Checking DC voltage.
8. Cleaning of premises, Control relay panels etc.
9. Maintaining log books and daily check list.
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10. Checking Deposition of dust and dirt on Insulators.
11. Checking Locks and doors of substation are in good condition.
12. Checking no leaks have developed in the roof. Ventilating systems.
13. Checking the heating systems are working normally.
14. Checking the prescribed safety aids are in place and in good order.
15. Checking the earthing connections is unbroken.
16. Checking the packing of cables entering and leaving the trenches or tunnels within
the premises is intact.
17. Checking the ventilating louvers is not damaged.
18. Checking the access roads to the oil filled devices is not obstructed.
19. Draining the air / moisture from air conservators of circuit breakers.
20. Trouble shooting and repair of Electrical circuits components in case of any
abnormal conditions.
Weekly:
1. Checking Yard and control room lighting
Monthly:
1. Checking Auto/ Manual operations of OLTC.
2. Checking earthing points and their contact tighten wherever required.
3. Tree trimming below the 66kV overhead line ( Contractors Scope)
4. Preparation of monthly checklist and events log for the month.
Events:
1. Logging auto / manual operations of OLTC.
2. Logging the breakdown events with relay indications etc.
3. Logging shut down events, log of operations during shut down period.
4. Logging of on /off of feeders in the 11 kV and 415V distribution system.
5. Maintaining visitors registers along with their comments and details of their visits.
6. MAINTENANCE
Though the list contains several individual jobs they could be executed in a combined
scope as in servicing or overhauling of the component.
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A. Transformers:
Hourly:
a) Check oil & winding temperatures, check for abnormalities & recording them.
b) Observe and record Load (amperes) and Voltage. Check against rated figure.
c) Visual check for overheating if any at terminal connections (Red hots) and
observation for any unusual internal noises. This check must be done in each
shift.
Daily:
a) Observation of oil levels in (a) main conservator tank (b) OLTC conservator (c)
bushings and examining for oil leaks if any from the transformer.
b) Checking the colour of silica gel in the breather and also oil level of the oil
seal. If silica gel colour changes from blue to pink by 50% the silica gel is to be
reconditioned or replaced.
c) Visual check of explosion vent diaphragm for any cracks.
Monthly:
Quarterly:
Yearly:
a) Testing of oil for dissolved gas analysis, acidity, tan delta, interface tension
specific resistivity.
b) Bushing testing for tan delta.
c) Calibration & testing of oil & winding temperature indicators.
d) Measurement of magnetizing current at normal tap and extreme taps.
e) Measurement of DC winding resistance.
f) Turns ratio test at all taps.
g) Overhaul of tap changer and mechanism.
h) Calibration of tap position indicator.
i) Filtration of oil or replacement of oil in main tank as well as OLTC or else
when the BDV of the oil is low.
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j) Changing the gaskets at all locations as when leakage is found or the gasket is
damaged or else yearly.
k) Replacing of Buchholz relay, OTI, W TI if found malfunctioning
l) OLTC mechanism shall be completely over-hauled for smooth and trouble-free
operation.
m) Replacement of bushing when required.
Hourly:
Daily:
Monthly:
Half-yearly:
Yearly:
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c) Checking of circuit breaker level with spirit level.
d) Mechanism checking and lubrication to all moving parts.
e) IR values of Power and Control Circuits.
f) Operating circuits power consumption during operations.
g) Verification of correct rated operating sequence.
h) Checking and adjustment of Track alignment and Interlocking mechanism.
Repairs:
a) Filling the breaker with SF6 The CB may be filled only by or under the
supervision of qualified personnel and in accordance with the SF6 filling curve.
SF6 filling kit and SF6 gas cylinder to be provided by IISc .
C. Lightning Arrestors
Hourly:
a) Checking the readings of surge arrestor counters.
Monthly:
a) Cleaning of porcelains Insulators.
Quarterly:
a) Testing of counters
Repairs:
D. Isolators
Daily:
a) Visual Inspection
Monthly:
a) Clean the porcelain insulators and inspect for cracks and chip of.
b) Check for tightness of nuts and bolts. Drive tube locknuts. Drive lever and
phase coupling plan bolts etc.
Quarterly:
a) Open the disconnector and earthing switch and inspect the contacts. (Wipe the
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contact surface with solvent).
b) Check for contact surface soundness.
c) After maintenance and inspection, smear contact surface lightly with contact
lubricant.
d) Check for split pins in clevis if damaged replaces the same.
e) Lubricate all clevis pins.
f) Check contact gap 34-36 mm. if found inadequate replace contact spring.
Half Yearly:
i. Apply grease on the teeth of the spur gear and GEAR box/ Lead screw
and guide nut and incase of lead screw type.
ii. Oil auxiliary switch linkage and pivot on the guard aperture for manual
operation.
iii. Cleaning of auxiliary switch contact & greasing with silicon grease
iv. Check that all the electrical components are firmly fixed and let the
contactors operate freely.
v. Check all electrical connections for tightness.
vi. Check all mounting bolts for tightness.
vii. Apply grease to mechanical interlock-cam groove, if the disconnector is
with earth switch.
b) Check interlocks.
c) Adjustment of limit switch if it is required.
d) Main Contacts
i. Cleaning and lubrication of main controls
ii. Check Alignment.
iii. Main contact resistance measurement
iv. Tightness of nuts bolts and pins etc.
e) Cleaning of support insulators and checking of insulator cracks, if any.
f) Earth Switch
i. Checking and Alignment of earthing blades
ii. Cleaning of contacts
iii. Checking of Contact resistance
iv. Operation of earthing switch.
g) Checking of aluminum Copper flexible conductor.
h) Checking of earth connections of structures and marshalling box.
i) Marshalling Box
j) Visual check of auxiliary contacts.
k) Cleaning and terminal tightness.
l) Checking of space heaters and illumination.
m) Checking of healthiness of gaskets else replace the gaskets.
Lubricants recommended:
For Contact Surface - Clean contact surface with plain cloth and apply contact Grease.
For External drive linkage - Shell Alvania grease
27
E. Current Transformers
Daily:
a) Visual Check
b) Check for Oil leakage
Monthly:
a) Clean the porcelain insulators and inspect for cracks and chip off.
b) Secondary connection of the CT should be intact.
Half yearly:
a) Check the I.R. value of each Current Transformer and keep record.
b) Check the Pressure Diaphragm. If pressure diaphragm is defective, replace it
with new one as per the procedure explained in the instruction manual.
d) Attending to oil leakage in the CT. If it due to failure of gaskets, the gaskets
need to be replaced. (Gaskets should be provided by the contractor)
F. Voltage Transformers
Daily:
Monthly:
a) Cleaning of Bushing
b) Checking for Oil level & topping up of oil if, required
Half yearly:
a) Check the I.R. value of each Voltage Transformer and keep record.
b) Check the Pressure Diaphragm. If pressure diaphragm is defective, replace it
with new one as per the procedure explained in the instruction manual.
d) Attending to oil leakage in the VT. If it due to failure of gaskets, the gaskets
need to be replaced (Gaskets should be provided by the contractor)
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G. Switch Yard (all equipment including structural that are not covered elsewhere)
Daily:
a) Check for any tripping chattering in the electrical parts, abnormal noise,
overheating in the panels.
b) Check whether indication lamps, enunciator lights, bell, buzzers and hooter are
working.
c) Check all terminal cubicles for healthy contacts, minor
repairs/services/cleaning etc.
d) Observe the annunciation window, and there is any alarm then consults
the concerned authority.
Monthly:
a) Check for the proper working of all ammeters, voltmeters, relays, contactors
malfunction etc.
b) Clean the panels from inside with the help of the blower/ vacuum cleaners.
c) Check all the cables for overheating, tightness of the glands, lugs & crimping.
d) Check the fuse-link & fuse holders.
e) Check the control wiring of the panel along with the controls for the proper
functioning and tripping at the preset parameters.
f) Tightening of all earthing connections.
Yearly:
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Repairs:
a) The following items can be replaced and made functional if they are found not
repairable, then need to be replaced MCB, Contactors, Cable termination with
glands, relays. (All material to be provided by IISC), TNC, selector switch,
indicating lamps, voltmeter, ammeter, fuse holders etc. (All material to be
provided by IISC).
Daily:
a) Visual inspection
b) Check whether indication lamps, selector switch, TNC, ammeter, enercon
meters are working.
c) Check whether all relays, are functioning properly.
Quarterly:
Yearly:
Repairs:
a) During the time of operation any of the items mentioned above are found
malfunctioning then they must be replaced.(All materials will be supplied by
30
IISC and tools should be provided by the contractor)
J. LT Panel:
Daily:
a) Visual inspection
b) Check whether indication lamps, selector switch, TNC & all meters are
working.
c) Check whether all relays, are functioning properly.
Quarterly:
Yearly:
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K. 415V Distribution System (Main DBs and DBs):
Daily:
a) Visual inspection
b) Check whether indication lamps, selector switch, ammeter, MCBs etc are working.
Quarterly:
Repairs:
L. CABLE NETWORK:
Monthly:
a) Visual inspection of cables.
b) Checking all cable terminals & joins for overhauling /loose connections and
tightening, terminating, rejoining, if required.
c) Checking and recording or IR values of all cables with mugger of suitable range.
M . EARTHING SYSTEM:
Quarterly:
a) Checking of all earthing connections, joints and cleaning and tightening
thereof.
b) Putting adequate quality of water in earth pits.
c) Checking and recording of earth resistance of all points, pits and taking
corrective action to improve it, if required.
N. METERS:
Yearly:
a) Checking of each meter (analog/digital) for its correct operation.
b) Calibration of indicating meter.
O. PROTECTIVE RELAYS
Quarterly:
a) Visual inspection and cleaning from outside.
32
Yearly:
a) Checking of each relay for its correct operation by secondary injection.
b) Cleaning of relay contacts by CRC-2-26.
c) Calibration of relay.
d) Checking of current/voltage setting as per recommended setting.
e) Checking of time characteristic as per recommended setting.
The Operation and Maintenance of DG Sets of 4 x 1000KVA and DG control panels in the
DG house shall be done as and when required. This includes switching ON and OFF the
generator whenever power failure occurs and restored respectively. Checking of oil level,
fuel level etc changing engine oil periodically, maintaining records of generator operation in
prescribed format, (log book) checking of loads connected to avoid any over loading,
checking connections to generator periodically for tightness, over heating etc., reporting
abnormalities.
The Operation and Maintenance of 4 x 1000KVA DG sets and DG control panels envisages
all the required tasks to ensure:
33
Energy Meters
1. Note down the energy meter reading as per scheduled time and monitor the power
consumption.
2. Submit daily report /log books on power consumption.
3. Keep account of the incoming materials and maintain register for replaced.
MAINTENANCE
a) Checking for Engine lubricating leaks, operation of oil heaters, engine oil level
and hydraulic governor oil level.
b) Checking engine cooling for leaks and operation of coolant heaters and
changing water filter.
c) Checking engine fuel for leaks
d) Checking switchgear start switch automatic
Weekly:
a) Checking engine lubricating for leaks. Operation of oil heater, engine oil level
and hydraulic governor oil level.
b) Checking of engine cooling for leaks, operation of coolant heater and coolant
level.
c) Checking for air intake air cleaner restriction.
d) Checking engine fuel for leaks.
e) Checking battery charging system
f) Checking engine for unusual vibrations.
g) Checking switchgear start switch automatic
Monthly:
a) Checking for Engine lubricating leaks, operation of oil heaters, engine oil level
and hydraulic governor oil level.
b) Checking of engine cooling for leaks, radiator air restriction, operation of
coolant heater, hose and connections, coolant level, anti-freeze and
concentration of coolant, belt condition and tension
c) Checking for leaks and air intake air cleaner restriction.
d) Checking engine fuel for leaks and fuel level.
e) Checking exhaust for leaks, exhaust restriction and exhaust drain condensate
trap
f) Checking battery charging system, battery electrolyte level and specific gravity.
34
g) Checking engine for unusual vibrations.
h) Checking main generator air inlet and outlet for restriction
i) Checking service tool availability and performance of operational load test.
a) Checking for Engine lubricating leaks, operation of oil heaters, engine oil level,
and hydraulic governor oil level and changing the lubricating full flow filter,
by-pass filter, engine oil and hydraulic governor oil.
b) Checking of engine cooling for leaks, radiator air restriction, operation of
coolant heater, hose and connections, coolant level, anti-freeze and
concentration of coolant, belt condition and tension, fan hub drive pulley and
water pump, heat exchanger zinc anode plugs, motor operated louvers and
change of cooling water filter, cleaning water separator and cooling system.
c) Checking for leaks and air intake air cleaner restriction, piping and
connections and changing crankcase breather and air cleaner element.
d) Checking engine fuel for leaks, fuel level, governor linkage fuel lines and
connections, fuel transfer pumps, draining sediments from tanks and changing
fuel filter, float tank breather.
e) Checking exhaust for leaks, exhaust restriction and exhaust drain condensate
trap
f) Checking battery charging system, battery electrolyte level, specific gravity and
safety controls and alarms
g) Checking main generator air inlet, outlet for restriction and cleaning generator.
h) Checking switchgear start switch automatic, instrumentation, power
distribution wiring and connections, power circuit breakers and transfer switch.
a) Checking service tool availability, generator load bank test and performance of
operational load test.
Yearly or C-check for 1500 Hrs. or D-check for 6000 Hrs of operation.
a) Changing engine lubricating full flow filter, by-pass filter, engine oil and
hydraulic governor oil.
b) Changing water filter and cleaning water separator in cooling system.
c) Changing fuel filters and draining sediments from tanks and cleaning float tank
breather
35
Annexure II
TECHNICAL BID
(To be enclosed in a separate sealed envelope)
Remarks, if any
Financial Year Amount (Rs. In Lakhs)
2012-13
2013-14
2014-15
36
13. Give details of experience in operation and maintenance using SCADA
14. Give details of the Experiences in O&M of 33/11KV of works contracts handled by the
tendering Company / Firm / Agency on behalf of PSUs /Research Organization
/Government Departments etc, during the last three years in the following format.
Attested copies of work orders may also be attached. Experience in Indian Institute of
Science, Bangalore if any may also be given.
Bank Name: ..
37
17. Give details of the Experiences in O&M of DG Substation works contracts handled by
the tendering Company / Firm / Agency on behalf of PSUs /Research Organization
/Government Departments etc, during the last three years in the following format.
Attested copies of work orders may also be attached. Experience in Indian Institute of
Science, Bangalore if any may also be given.
Bank Name: ..
38
CERTIFICATE OF ETHICAL PRACTICES
I. I / We assure the Institute that neither I / We nor any of my / our workers will do any
act/s, which are improper/Illegal during the execution of the contract awarded to us.
II. Neither I / We nor anybody on my / our behalf will indulge in any corrupt activities
/practices in my / our dealing with the Institute.
III. I / We will have no conflict of interest in any of our works / contracts at the Institute.
39
ANNEXURE III - A
(To be enclosed in a separate sealed envelope)
COMMERCIAL BID
1. Name of tendering Company / Firm / Agency :_______________________________
2. Rates are to be quoted in accordance with the Minimum Wages Act of Central
Government for manpower per month basis and other bylaws applicable (inclusive of
all statutory liabilities, taxes, levies, cess etc.).
Total
Other Amount for
Daily PF @ ESI @ Total
Sl. No. of Allow- 26 shifts
Description Wage* 13.36% 4.75% (A+B+
No Persons ances for persons
(A) (C) (D) C+D)
(B) in each
category
1 Electrician 7
2 Helper 4
Trained Engineer/
3 1
supervisor
4 Subtotal
# Provide a detailed list of consumables to be deliver every month and their cost.
Date:
Place:
Signature of the Tenderer
40
ANNEXURE III - B
(To be enclosed in the commercial bid)
41
ANNEXURE IV
Check-List
(To be enclosed with the Technical Bid)
42