Академический Документы
Профессиональный Документы
Культура Документы
Approved by
Academic Council Difficulties for Postgraduate
26th June 2009
Research Students
PolicyonResolutionofDifficultiesforPostgraduateResearchStudents
2
PolicyonResolutionofDifficultiesforPostgraduateResearchStudents
Postgraduate research students may, during the course of their research, encounter
obstacles that can impede satisfactory progress if they are not resolved in a
straightforward manner. UCC does not currently have written guidelines on the
procedures which postgraduate research students should follow when they experience
such difficulties.
Mr. Dan Ahern, Dr. Tom Carroll, Ms. Sharon Jones, Professor Alan Kelly, Ms. Michelle Nelson,
Professor John OHalloran, Ms. Hilda OKeeffe, Dr. Silvia Ross, Dr. David Ryan (Working Group)
3
PolicyonResolutionofDifficultiesforPostgraduateResearchStudents
If you feel you have a genuine grievance or problem which needs to be addressed, you
are encouraged to take an informal and open approach and to discuss any issues
directly with your supervisor in the first instance, if at all possible. If you are not
satisfied with the outcome of the informal process, there is provision, within this
policy, for a more formal approach to dispute resolution.
1. Informal Resolution
It is in everyones best interest that problems are resolved amicably at an early stage
and at a local level wherever possible. Besides your supervisor, there are a number of
staff members you can contact who will be able to assist you with your concern. You
should choose whichever option(s) best suits your situation, and should be proactive
in seeking an early and constructive resolution to any issue that might arise, before
considering the formal procedure. Any personal information you give a staff member
will be dealt with respect and discretion.
4
PolicyonResolutionofDifficultiesforPostgraduateResearchStudents
College Postgraduate Student Liaison Officer: Should you feel that the
problem cannot be raised at a local level, or that it is inappropriate to do so,
(for example, if the Head of Department is your supervisor), or if you wish to
seek a second informal opinion on a matter with someone outside your area,
each College has a designated Postgraduate Research Liaison (e.g., Associate
Dean or nominee of the Head of College) who can be contacted for an
informal and confidential discussion about any difficulties you are facing. No
contact will be made by this individual with your Supervisor or
Department/School without your permission, other than in certain specific
circumstances1.
Student Advisor and Ombudsman: You may also choose to contact the
Student Advisor and Ombudsman, who has access to all relevant persons and
has the freedom to investigate complaints in an informal manner. You are
assured that these discussions will remain confidential, except in cases of
serious threat to life or property. The College Postgraduate Research Liaison
may also, if appropriate, recommend that you contact the Student Advisor and
Ombudsman.
You may also choose to ask a facilitator who is a member of the administrative staff
(for example, a representative from the GSO) to attend a meeting with your supervisor
or Department/School should you wish, provided all parties agree to this.
c) You seek formal resolution of the issue, by following the procedures outlined
below.
1
Other parties may be informed if any of the following circumstances apply:
Where it is considered that there is danger to the life or safety of the student or other person
Where a crime is being investigated
Where it is a requirement of law
When procedures under the Mental Health Act 2001 are invoked.
5
PolicyonResolutionofDifficultiesforPostgraduateResearchStudents
Members of the panel must ensure there is no conflict of interest in the matters to be
investigated. Where there is a possible conflict of interest, a replacement panel
member will be appointed by the Chairperson. The Academic Secretary will act as or
appoint a Secretary to the PRDRP.
c) The Chair shall, upon the notification of your written submission, call a meeting of
the PRDRP as soon as practically possible. However, the Chair reserves the right to
refer the matter to another university body if the case falls within the specific remit of
that body (e.g., examination appeals). The Chair may also choose to refer the case
back to the Department/School for resolution, if appropriate.
d) The PRDRP shall be required to inform all parties involved of the issue(s) raised
for resolution and shall invite written submissions from all involved. The PRDRP
may also choose to interview those concerned, and may also consult with any other
2
All staff and students involved in this process will be expected to treat the matter with the utmost discretion and confidentiality.
However, you should be aware that University College Cork is subject to the Freedom of Information (FOI) Acts and, as such,
any person may formally request access to any record held by the University and, subject to the provisions of the Acts, may be
granted access to such records. It is therefore suggested that, in making written statements, you bear in mind that under FOI
legislation, the University may be required to release anything you write about another person to that person, in response to a
formal request.
6
PolicyonResolutionofDifficultiesforPostgraduateResearchStudents
person it considers may be able to assist in reaching a resolution; in such cases the
PRDRP shall inform you of this intention.
e) The PRDRP shall make every effort to reach a decision within 30 working days
from the date of the written submission and will inform you in writing of the outcome
of the process as soon as is practicable after the decision is made. A copy will be sent
to all parties involved.
f) The response from the PRDRP will be made in a written report and will address the
relevant issues documented by the parties involved and incorporate a plan for the
implementation of the resolution reached. The implementation of the resolution
reached shall be monitored by the Head of College for 3-6 months to ensure that
outcomes have been effective and strategies that were put in place at the time of
resolution have been carried through.
7
PolicyonResolutionofDifficultiesforPostgraduateResearchStudents
Appendix 1
There are a large number of important resources and support measures for
postgraduate research students who are experiencing difficulties. If your concerns, or
part of them, are in included in one of the areas listed below, you should seek advice
at an early stage from the offices/services indicated below
Intellectual Property
Office of the Vice-President for Research
http://www.ucc.ie/en/ResearchandIndustry/OfficeoftheVPforResearch/
Tel: 021 490 3501
Email: uccresearch@ucc.ie
Examination Appeals
Examination Appeals Officer
http://www.ucc.ie/en/exams/results/appeals/
Tel: 021 4902461
Email: b.neville@reg.ucc.ie
8
PolicyonResolutionofDifficultiesforPostgraduateResearchStudents
Appendix 2
Postgraduate Calendar
http://www.ucc.ie/calendar/postgraduate/
For more information on the Policy on Resolution of Difficulties for Research Students
please contact: Michelle Nelson, m.nelson@ucc.i.e, 021 4903076