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Republic of the Philippines

DEPARTMENT OF NATIONAL DEFENSE
Camp General Emilio Aguinaldo
Quezon City

14 September 2000
DEPARTMENT CIRCULAR
NUMBER 03-A

SUBJECT: CODIFIED APPROVING AND SIGNING AUTHORITY ON

MILITARY PERSONNEL ADMINISTRATION MATTERS

I. POLICY. The Department of National Defense (DND) adheres to the

policy of decentralization and delegation of administrative functions to
institutionalize efficient and expeditious administrative processes, procedures, and
personnel action.

To this end, the following revised circular is hereby promulgated providing

for specific approving and signing authority on military personnel administration
matters.

II. SCOPE. This circular shall cover the following military personnel actions
and concerns, promotion, career management, morale and welfare, procurement and
attrition, and leave administration.

III. REVISED APPROVING AND SIGNING AUTHORITY. The following

officials are authorized to act dispositively on military personnel administration
matters as appropriate indicated:

PERSONNEL ACTION Approving

Authority
1. Promotion
1.1. Officers OP
1.2. Enlisted Personnel
1.2.1. E-1 Unit Cmdr
1.2.2. E-2 to E-9 Maj Svc Cmdr
1.3. Declaration of Promotion Quota
1.3.1. Officers (Overall) SND
1.3.2. Enlisted Personnel CSAFP
1.4. Distribution of Promotion Quota (Between Regular Maj Svc Cmdr
and Reserve Officers)

2. Career Management

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2.1. Designation of Officers to Key Positions O-7 and OP

Above)
2.2. Detail of Military Personnel to OSND, Other DND USO
Bureaus, and AFP Financial Institutions
2.3. Detail of Military Personnel to Other Government OP
Agencies and Civilian Personages
2.4. Assignment of Officers to Various Selection Boards USO
and Efficiency and Separation Board
2.5. Change Branch of Service
2.5.1. Officers OP
2.5.2. Enlisted Personnel CSAFP
2.6. Official Local Travel
2.6.1. Not Exceeding Three (3) Days Maj Unit Cmdr
2.6.2. Four (4) to Seven (7) Days Maj Svc Cmdr
2.6.3. Eight (8) to Thirty (30) Days ASPER
2.6.4. Beyond Thirty (30) Days OP
2.7. Programmed Foreign Schooling
2.7.1. Involving Two (2) or More Persons OP
2.7.2. Involving Only One (1) Person
2.7.2.1. O-7 to O-9 SND
2.7.2.2. O-1 to O-6 USO
2.7.2.3. Enlisted Personnel ASPER
2.8. Official Foreign Travel (Except Programmed Foreign
Schooling)
2.8.1. Involving Two (2) or More Persons OP
2.8.2. Involving Only One (1) Person
2.8.2.1. Not Exceeding Thirty (30) Days
2.8.2.1.1. CSAFP OP
2.8.2.1.2. O-4 to O-9 SND
2.8.2.1.3. O-1 to O-3 USO
2.8.2.1.4. Enlisted Personnel ASPER
2.8.2.2. Thirty-One (31) to Sixty (60) Days OP
2.8.2.3. Beyond Sixty (60) Days OP
3. Morale and Welfare
3.1. Awards and Decorations
3.1.1. Medal of Valor OP
3.1.2. Philippine Legion of Honor OP
3.1.3. Kagitingan sa Barangay (Lakan) OP
3.1.4. Outstanding Achievement Medal SND
3.1.5. Kagitingan sa Barangay (Datu) SND
3.2. Leave Administration
3.2.1. Ordinary Leave (Abroad)

3.2.1.1. CSAFP OP

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3.2.1.2. Major Service Commanders SND

3.2.1.3. Other Flag Rank Officers CSAFP
3.2.1.4. O-6 and Below Maj Svc Cmdr
3.2.1.5. Applicant Already Abroad
3.2.1.5.1. Not Exceeding 15 Days DAFA
3.2.1.5.2. 16 to 30 Days
3.2.1.5.2.1. CSAFP SND
3.2.1.5.2.2. Other Flag Rank Offr CSAFP
3.2.1.5.2.3. O-6 and below Maj Svc Cmdr
3.2.1.6. Beyond 30 Days CSAFP
3.2.1.6.1. CSAFP OP
3.2.1.6.2. Other Flag Rank Officer SND
3.2.1.6.3. O-1 to O-6 CSAFP
3.2.1.6.4. Enlisted Personnel Maj Svc Cmdr
3.2.2. Ordinary Leave (Local)
3.2.2.1. CSAFP SND
3.2.2.2. Major Service Commanders CSAFP
3.2.2.3. Other Flag Rank Officers Maj Svc Cmdr
3.2.2.4. O-6 and Below
3.2.2.4.1. Not Exceeding 15 Days Unit Cmdr
3.2.2.4.2. 16 to 60 Days Maj Unit Cmdr
3.2.2.4.3. Beyond 60 Days Maj Svc Cmdr
3.2.3. Terminal Leave
3.2.3.1. CSAFP SND
3.2.3.2. Major Service Commanders CSAFP
3.2.3.3. Other Officers Maj Svc Cmdr
3.2.3.4. Enlisted Personnel Maj Svc Cmdr
3.2.4. Paternity/Maternity Leave Maj Unit Cmdr
3.2.5. Sick Leave Maj Unit Cmdr
3.2.6. Informal Leave Unit Cmdr
3.2.7. Academic Leave Cmdr, Trng Unit
3.2.8. Graduation Leave
3.2.8.1. PMA PMA Supt
3.2.8.2. PAF Flying School Wing Cmdr
3.2.8.3. Other OCS School Supt
3.2.9. Compassionate Leave Hospital Cmdr
3.2.10. Convalescent Leave Hospital Cmdr
3.2.11. Leave of Absence w/o Pay
3.2.11.1. Local Maj Svc Cmdr
3.2.11.2. Abroad Maj Svc Cmdr
3.3. Commutation of Accumulated Leave Credits (for
retirement)
3.3.1. CSAFP SND

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3.3.2. Major Service Commanders CSAFP

3.3.3. Other Line Officers Maj Svc Cmdr
3.3.4. Other Technical Service Officers TDCS
4. Procurement and Attrition
4.1. Officers
4.1.1. Commission in the AFP OP
4.1.1.1. PMA OP
4.1.1.2. PA OCS OP
4.1.1.3. PAF OCS OP
4.1.1.4. NOQC OP
4.1.1.5. Qualified Individuals Other Than the OP
Above
4.1.2. Call to Active Duty
4.1.2.1. Line Officers Maj Svc Cmdr
4.1.2.2. Technical Service Officers TDCS
4.1.3. Extension of Tour of Active Duty in the
Reserve Force
4.1.3.1. Line Officers Maj Svc Cmdr
4.1.3.2. Technical Service Officers TDCS
4.1.4. Granting of Security of Tenure in the Reserve
Force
4.1.4.1. Line Officers Maj Svc Cmdr
4.1.4.2. Technical Service Officers VCSAFP
4.1.5. Retirement
4.1.5.1. Compulsory USO
4.1.5.2. Optional OP
4.1.5.3. Posthumous USO
4.1.6. Resignation OP
4.1.7. Discharge
4.1.7.1. Regulars OP
4.1.7.2. Reserves w/o Security of Tenure Maj Svc Cmdr
4.1.7.3. Reserve w/ Security of Tenure OP
4.1.8. Dropping from Rolls OP
4.1.9. Cancellation of Dropping from Rolls OP
4.1.10. Separation w/ CDD OP
4.2. PMA Cadets
4.2.1. Appointment OP
4.2.1. Resignation/Discharge OP
4.2.1. Grant of Separation Benefits OP
4.3. Enlisted Personnel
4.3.1. Enlistment Maj Svc Cmdr
4.3.2. Reenlistment Maj Svc Cmdr

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4.3.3. Retirement
4.3.3.1. Compulsory ASPER
4.3.3.2. Optional OP
4.3.3.3. Posthumous ASPER
4.3.4. Discharge Maj Svc Cmdr
4.3.5. Dropping from Rolls Maj Svc Cmdr
4.3.6. Cancellation of Dropping from Rolls Maj Svc Cmdr
4.4. Granting of Waiver (of Pre-Entry Requirements)
4.4.1. For Commission in the AFP Maj Svc Cmdr
4.4.2. For Cadetship at PMA PMA Supt
4.4.3. For Other Pre-Commissionship Training Maj Svc Cmdr
4.4.4. For Enlistment in the Regular Force, AFP Maj Svc Cmdr
4.4.5. For Commission as Reservist
4.4.5.1. Line Officer Maj Svc Cmdr
4.4.5.2. Technical Service Officers TDCS
4.5. Re-Call to Active Duty of Reserve Officers
4.5.1. Line Officers Maj Svc Cmdr
4.5.2. Technical Service Officers TDCS
4.6. Re-entry of Previously Discharged Enlisted Personnel Maj Svc Cmdr
4.7. Reinstatement
4.7.1. Officers
4.7.1.1. Regulars OP
4.7.1.2. Reserves w/ Security of Tenure OP
4.7.1.3. Reserves w/o Security of Tenure Maj Svc Cmdr
4.7.1.4. Technical Service Officers w/o Security TDCS
of Tenure
4.7.2. Enlisted Personnel Maj Svc Cmdr
4.7.3. PMA Cadets OP
4.7.4. OCS CSAFP

IV. IMPLEMENTATION:

1. In line with the thrust of the Department to enhance the accounting of

our military personnel, all personnel actions pertaining to procurement, promotion,
and attrition of line officers and enlisted personnel shall emanate from the major
service concerned.

2. The Chief of Staff, Armed Forces of the Philippines is authorized to

promulgate appropriate rules and regulations to implement this circular.

V. REPORT OF PERSONNEL ACTIONS (ROPA). Officials who are

vested with authority under this circular shall submit to the SND, not later than the
fifth (5th) working day of each month, a report of personnel actions within his/her
authority done in the immediately preceding month, except in instances when the

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action official determines that the SND must be so advised immediately after the
exercise of delegated authority.

VI. RESCISSION:

1. Provisions of all other Department circulars, orders, memoranda, rules

and regulations inconsistent with the provisions of this circular are hereby rescinded
or amended accordingly.

2. Department Order No. 76 dated July 13, 1993, Department Order No.
107 dated October 6, 1993 and Department Circular No. 3 dated June 24, 2000 are
hereby repealed.

VII. EFFECTIVITY. This circular shall take effect immediately.

(Sgd)
ORLANDO S. MERCADO
Secretary

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APPENDIX A

RECOMMENDATION FOR CHANGES

______________________________
________________________
___________________
(Originating Unit)

__________________
(Date)

From:
To: Deputy Chief of Staff for Personnel, J1

Subj: Recommendation for Changes

1. The following recommendation is submitted for the improvement of the AFP

Personnel Management Manual (Volume I Personnel Procurement).

a. Unit:

b. Item:

c. Comment:

d. Recommendation:

2. For consideration.

_________________________
(Name; Rank; Signature)

Copy to:

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APPENDIX B

RECORD OF CHANGES

Identification of Changes of Date Entered By whom entered

Correction (Name; Rank/Grade/Rate)
Designation
Name of Unit

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