CONTRACT

ADMINISTRATION
&
CONTRACT
MANAGEMENT
Prepare by : Lesmana Nahar
 Apa itu Contract ?

Kenapa harus di manage ?

 Definisi Contract Management
Contract management is the process of managing
contract creation, execution and analysis to maximize
operational and financial performance at an
organization, all while reducing financial risk.
(http://www.businessnewsdaily.com)
It can be summarized as the process of systematically
and efficiently managing contract creation,
execution, and analysis for the purpose of
maximizing financial and operational performance
and minimizing risk. (Wikipedia)
Creation

Maximize
Performance
Executing &
Reducing Risk

Analysis
 Apa hubungan Contract
Management yang baik dengan
Reducing Risk ?
 Jenis-Jenis kontrak
NDE (non disclosure agreeement)
MOU (Memorandum of understanding)
Consortium Agreement
Joint Operation Agreement
Contract Agreement
Purchase Agreement/Subcontract Agreement
Rental Agreement
etc
 KUHPer 1320
Menurut KUHPer 1320 Syarat Sah suatu
kontrak adalah :
1.Sepakat untuk mengikatkan diri
2.Kecakapan untuk mengikatkan diri
3.Untuk suatu hal tertentu
4.Untuk suatu sebab yang halal
 Ciri ciri Kontrak yang baik

Tidak cacat hukum

Adil dan Setara

 Komposisi Contract Agreement
1. Body of Contract
2. Special Terms and Condition
3. General Terms and Condition
4. CDA (Contract Discussion Agreement)
5. Technical & Commercial Clarification
6. Quotation
7. Technical Specification
8. ITB (Instruction to Bidder)
9. Drawings.
10. etc
 Bentuk Bentuk Kontrak
1. Berdasarkan Perhitungan Biaya
- Lumpsump Kontrak
- Unit Price Kontrak
- Cost + Fee Kontrak

2. Berdasarkan Scope of Work

- Kontrak Konstruksi
- Kontrak EPC
- Kontrak BOT
- Kontrak Force Account
 Bentuk Bentuk Kontrak
3. Berdasarkan cara pembayaran

- Kontrak Monthly Payment

- Kontrak Milestone
- Kontrak Turnkey
 Aspek Penting dalam Kontrak
1. Aspek Teknis

- Scope of work
- Schedule
- Effective date
- Methode of Measurement
- Variation Order
- Warranty Period
 Aspek Penting Dalam Kontrak
2. Aspek Keuangan
- Nilai Kontrak
- Terms of payment
- Bonds
3. Aspek Perpajakan/Duties
- PPN
- PPh
- Others
 Aspek Penting dalam Kontrak
4. Aspek Hukum

- Uraian Para Pihak

- Suspension
- Termination
- LD
- Settlement of Dispute
- Force Majeure
- Governing Law
- Language /Bahasa Kontrak
- Domisili
 Apek Penting Dalam Kontrak
5. Aspek Asuransi
- CAR/EAR
- TPL
- Automobile/Heavy Equipment
- Jamsostek/BPJS
- Professional idemnity
 Fungsi Contract Mgmt
Penanganan suatu kontrak sejak
ditandatangani s/d kontrak resmi berakir.

Kontrak resmi berakhir apabila semua hak dan

kewajiban para pihak yang berkontrak sudah
terpenuhi.
 Proses Contract Admin dan Contract
Management

1. Proses Tender Project ke Client

2. Proses Pelaksanaan Project
3. Proses Penutupan Project
 Matrix Contract Administration
(From Proposal until sign contract)
Legal & Operation/ Contract
No Task Risk Mgmt
Contract Marketing Admin
Person in
1 Drafting MOU,CA,NDA,JDA Review Input Info
Charge
Review MOU,Consortium
2 Review Review Review Info
Agreement, NDA, JDA
Review Draft Contract + GTC +
3 Review Review Review Review
STC from Client
Clarification and Negotiation Person in
4 Involve X Involve
Contract with Client & Partner Charge

Person in
5 Finalisasi Contract X X Involve
Charge

6 Make sure the final contract Person in

X X Involve
match with proposal submitted Charge
7 Contract amendmend & Change Review Review Review Review
 Matrix Contract Management
(Execution Stage)
Contract
No Task Legal Operation
Mgmt

1 Prepare Contract Brief and Contract Summary X X PIC

2 Review contractual obligation X Involve PIC

Notice client formally regarding the contract
3 X X PIC
issue, contract breach
4 Maintain contract and all changes X X PIC
Maintain and keep good documented all
5 X X PIC
communication with Client
6 Investigate and Prepare Claim Involve Involve PIC

7 Update and maintain status of TOC and FAC X PIC Involve

8 Somasi, Litigation , Arbitration PIC Involve Involve

 Matrix Contract Management
(SCM Portion)
Risk &
No Task Legal SCM Operation Contract
Mgmt
Prepare Sub Contract Agreement
1 Assist PIC X X
/PO/GTC/STC
Review Subcontract Agreement /PO /
2 Review Review Review Review
GTC/STC
Notice Subcontractor formally
3 regarding the contract issue, contract X X PIC X
breach
4 Maintain subcontract and all changes X PIC X X
Maintain and keep good documented
5 X Copy PIC X
all communication with Subcont
6 Verification Claim from Subcont/Vendor Involve Involve PIC X

7 Somasi, Litigation , Arbitration PIC Involve Involve X

 Key Point
1. Mengetahui dan mengerti dengan detail isi
kontrak.
2. Selalu monitor kontrak dibandingkan dengan
eksekusi dilapangan.
3. Segera memberikan notifikasi dan surat
secara resmi kepada klien bila terjadi sesuatu
hal yang melanggar kontrak .
4. Semua notifikasi ,surat di file dengan rapi
sebagai dasar pengajuan klaim.