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Ref: EPG /Chun Hui for Nornazia

27 September 2017

Ms. Xiu Xuan,

USM School of Chemical Engineering
11800, Gelugor
Pulau Pinang, Malaysia
Mobile : Mr. Sing Kiong 0113-369 2677 / Ms. Jia Xin 019- 373 8280
Email :

Dear Ms. Xiu Xuan,

Quotation ~ Buffet Dinner on 17 March 2018, Thursday

Thank you for your interest in our hotel as the venue for your important event. It is a privilege for our
team to be associated with your organization and we will be delighted to work with you to ensure the
total success of the event.

Eastin Hotel Penang strikes a contemporary first impression. Stay close to city conveniences at the heart
of Queensbay, and yet savour soothing vistas of the ocean and Jerejak island beyond. Conduct
groundbreaking corporate events and take advantage of a wide array of leisure facilities after an active
day. Our dedication to making business a breeze has earned us the recognition leading business class
hotel in the Pearl of the Orient and we will stop at nothing to make you feel at home, away from home.

Based on the information received, we have prepared a winning proposal for your review and
consideration and we hope you will discover that Eastin Hotel Penang is indeed your best option.
USM School of Chemical Engineering

THE LOCATION Strategically located within the integrated waterfront development of Queensbay.
TECHNOLOGY Featuring high speed internet access in all guest rooms, at a charge and Wi-Fi in public
areas and meeting rooms.
MEETING ROOMS Choice of meeting rooms with natural lighting and opulent design.
DEDICATED MEETING & EVENTS ASSOCIATES To assist and customise the event to your
requirements and specifications, ensuring success for you and your delegates.
ACCOMMODATION At Eastin, we know what makes successful businessmen tick: a good nights sleep.
All 328 of our spacious rooms come with plush beds and feather down pillows, not to mention
complimentary Wi-Fi for those who need to stay connected. Upholstery in soft cream hues and solid
wood paneling add life to contemporary rooms. Plug into work, or simply sink into deep sleep as you
draw the curtains close on a productive day.
SAFETY State of the art security system and trained security guards on 24 hour patrol. Recorded video
surveillance and key card access to all bedrooms floors are just another of the added security features.
AWARD WINNING CULINARY TEAM With our winning team of professional chefs dining at Eastin
Hotel Penang is a gastronomical experience in itself.



Grand Ballroom 81 60 280 800 420 600
Angsana 30 36 54 90 60 90
Balau 30 36 54 90 60 80
Chengal 60 36 30 80 60 60
Kapur 30 30 40 90 60 60
Kempas 33 36 57 110 80 80
Kulim 27 30 54 70 60 60
Boardroom 1 - 15 - - - -
Boardroom 2 9 9 12 18 10 15

Pillarless ballroom capable of accommodating up to 800 seats

6 multi-purpose function rooms and 2 boardrooms

USM School of Chemical Engineering


GRAND BALLROOM (extended till foyer)

Exclusive VIP waiting room.
Dressing room for artists/performers.

6 x Function Halls
Focus on hosting your groundbreaking business event.
Let us fuss over the details, from ensuring up-to-speed connectivity to
providing tip-top audio-visual support, meeting equipment and

USM School of Chemical Engineering

Date / Day : 17 March 2018, Thursday
Time : 7.00pm-11.00pm
Venue : Angsana, Balau (Level 3)
Subject to availability upon confirmation and to change based on
group size
Meal Charges : Buffet Dinner @ RM 95.00nett per person
Seating Arrangement : Round Table style
Guaranteed Attendance : 80 persons (Minimum guaranteed)
Expected Attendance : 80 persons
(Guaranteed attendance will be charged unless notified 72 hours
prior to the function. However, should the actual attendance
exceed that of the guaranteed number, then billing will be based
on the actual attendance).
Note : Enclosed is the menus for your reference.

Other Arrangement on complimentary

Reception table for registration
Stage set up
Main table decoration
Backdrop wording
Changing Room
Free flow of Orange Cordial
Soft music during the dinner
Rostrum with microphone
Standard theme colour set-up : Subject to discussion

Details of beverages available

Beverage Price List
Soft Drinks RM 10.00nett per glass
Chilled Juices RM 12.00nett per glass
Cordial RM 75.00nett per gallon (25 glasses per gallon)
Fruit Punch (non-alcoholic) RM 110.00nett per gallon (25 glasses per gallon)
Fruit Punch (alcoholic) RM 200.00nett per gallon (25 glasses per gallon)
Draft Beer (per mug) RM 25.00nett per mug
Draft Beer (per barrel) 22.7liter RM 1200.00nett per barrel (64 glasses per barrel)
Draft Beer (per barrel) 30liter RM 1500.00nett per barrel (84 glasses per barrel)

Free Flow of Beverage

Soft Drinks RM 15.00nett per person (1 hour) RM 25.00nett per person (2 hours)
Cordial / chilled Juices RM 18.00nett per person (1 hour) RM 30.00nett per person (2 hours)

Remark: Kindly be informed that strictly no outside beverage is allowed. Alcoholic beverage is allowed
with corkage charge.

USM School of Chemical Engineering
Corkage Charges Proposal
Hard Liquor (premium/standard) RM 100.00nett per bottle
Wine & Champagne RM 60.00nett per bottle
Draft Beer RM 500.00nett per barrel
Canned Beer RM 65.00nett per carton
* Flat-rate Corkage RM1, 500.00nett unlimited bottles

Note: Please note that all alcoholic beverages brought into hotel must be duty paid. Hotel
reserves the right not to serve duty free bottles.

Note :
1) Please note that liquor brought in to the Hotel must be sealed and have the duty paid labeled
accordingly. The hotel reserves the rights not to serve any duty free liquor, wine, beer and
2) The organizers will be fully liable for any cost incurred losses, damages, claims demand and
expenses (including, but limited to, attorneys fee) arising out of, alleged to have arisen
out of, or in anyway connected with unpaid duty beverages which are brought in to the hotel
AV Equipment Charges Per Unit Per Usage Per Day
LCD projector with white screen RM 500.00 nett per unit per day
Extra usage of cordless / collar / lapel microphone RM 200.00 nett per unit per day
Usage of extension cords RM 50.00 nett per unit per day
Extra usage of white board with markers RM 50.00 nett per unit per day
Extra usage of flipchart with markers RM 30.00 nett per unit per day
REMARK: Should there be any audio visual equipment required, there will be a nominal charge on per
unit per day basis as rental.
We are pleased to provide standard wordings of not more than 50 letters (excluding logo) on
complimentary basis. Additional wordings will be chargeable at RM 3.00nett per alphabet. Please take
note that backdrop arrangement require at least 5 working days prior to the actual function date.
Logo is chargeable from RM 200.00nett per piece and details with pantone colour must be given to us at
least 14 days prior to the actual function date

Note :
1. Promotional materials and displays cannot be posted, tacked, nailed, screwed or attached to column
walls, floors or other parts of the building or furniture. Should permission be granted, the organizer will
be responsible for all damages, breakages and clearing of all material and displays.

2. Decoration / Equipments / Props provided by Organizer

You are kindly requested to ensure that any set-up for props, decoration or equipment installed by your
company or your appointed contractor is in compliance with safety and fire regulations described by local
authorities. Please be informed that the Hotel will not be held responsible for any adverse consequences
from non-compliance.

Please be advised that any external lighting brought in for the function that has to use our hotel's 3 Phase
Power Supply, a minimum charge of RM 300.00nett will be applicable.

USM School of Chemical Engineering
Please be informed that under Malaysian Tobacco Act 97, the Government has included function room
(dewan orang ramai) area as a non-smoking area and Eastin Penang's Banquet function rooms have been
designated as non-smoking areas.

Please be informed that the Hotels basement car park can allocate approximately 200 cars. Parking
space is subject to first come first serve basis. A flat rate of RM 7.00nett applies per entry upon validation
of the parking ticket.


A MACP Permit License is required for functions involving usage of music withers via pipe-in-music,
music machine, karaoke, fashion show or live artistes performances in function rooms or ballroom of the

The client shall bear the MACP Permit License fee and the hotel shall not in any event be liable or
responsible for any civil or criminal action taken by Music Authors Copyright Protection (MACP) Berhad
against the client should they fall to obtain the said permit before the function.

For more information and application, MACP can be contacted at 016 255 4455 (Mr Chuah) or visit their
website to apply online. A Public Performance License Sdn Bhd (PPM) is also
required. This arrangement can be made directly to PPM, to contact Mr Dary at 016-4450 730


Function rooms are assigned by the guaranteed minimum number of people anticipated. Additional
room rental fees are applicable if group attendance drops below the minimum attendance at time of
booking. The Hotel reserves the right to relocate group to a room conducive to the group size without
notification, if the attendance reduces or increases.

The organizer is financially responsible for any bodily injury to personal and damage to hotel property
sustained during the function. Please note that the hotel will not be responsible for any loss of exhibits
before, during and after the function / event.


F&B arrangement at least 72 hours notice is required before the function date.


All rates quoted are non-commissionable and in Ringgit Malaysia and subject to 6% GST.

Currency : Malaysian Ringgit

Deposit : 50% Non-refundable Deposit upon booking / confirmation is

require 01 month before the actual date of function.
Balance of total expenses is to be settled upon end of function by
either cash OR credit card only.

Banquet Kitchen at Eastin Hotel Penang are certified Halal by JAKIM (Jabatan Kemajuan Islam Malaysia /
Department of Islamic Development Malaysia).

USM School of Chemical Engineering
We hope the above meets your requirements. Please be advised that there are NO events space(s) being
blocked for your event(s) at the present stage. Please let me know if you wish to reserve the space.

Ms. Xiu Xuan, we do hope our proposal allows you to present our Hotel to your colleagues as the most
suitable for the event and look forward to the opportunity to work with you. Rest assured we will be in
contact within the next day to offer additional assistance.

Thank You for considering Eastin Hotel, Penang.

Thank you and kind regards I hereby accept and confirm the terms &
conditions above.


Name : Chun Hui for Nornazia Name :

Designation : Sales Coordinator for Position :
Senior Sales Manager
Date : 27 September 2017 Date :
Email : Company Stamp :

USM School of Chemical Engineering

International Buffet Dinner

Price at RM 95nett per person

Salad Bar
Tomato, Carrot, Cucumber, Corn Kennel, Onion Ring, Lettuce
Thousand Dressing, French Dressing, Italian Dressing, vinaigrette Dressing with
Marinated Octopus, Pasta Salad, Kerabu Chicken, Potato salad, Curry Egg Salad
Cold Cuts Platter (3types)
Assorted Sushi with Condiments

Potatoes Cream Soup
Bread Rolls & Butter

Hot Dishes
Roasted Chicken with Cream Capers Sauce
Spicy Beef with Basil and Chili
Deep Fried Fish with Thai Sauce
Assorted Vegetable with Mushroom
Udang Goreng Masala
Roasted Potato with Herbs
Seafood Termidor
Ayam Masak Kicap Chili
Steamed Tofu with Spring Onion
Steamed White Rice

Assorted Fruits Platter
Oven Baked Apple Crumble with Vanilla Sauce
Assorted French Pastry 3 types
Cake 2 types
Mousse in Glass
Fresh Fruit Tattler
Cream Brule

Coffee or Tea