Tender Doc 418

SECTION 1
BHARAT SANCHAR NIGAM LIMITED

(A Government of India Enterprise)
O/o General Manager Telecom District,
Golmuri, Jamshedpur - 831003
Tender No: 14-418/ e-Tender/ House Keeping/ 17-18/ 01

Dated at Jamshedpur the 16/10/2017
To
.
.
Sub:- e-Tender for House Keeping Works in Jamshedpur SSA.
Please find enclosed the e-tender document in respect of above mentioned

e-tender which contains the following:-
Section No. Item Page No.

1.Part A Detailed NIT` 2-5
1.Part B Newspaper NIT 6
2. Tender Information 7-11
3.Part A Scope of work 12-13
3.Part B Technical Specifications/ Requirements 14-17
3.Part C Schedule of Requirements (SOR) 18
4.Part A General Instructions to Bidders (GIB) 19-27
4.Part B Special Instructions to Bidders (SIB) 28
4.Part C e-bidding Instructions to Bidders 29-31
5.Part A General (Commercial) Conditions of Contract (GCC) 32-38
6 Part A Undertaking & declaration 39
6 Part B Near Relative Certificate 40
6 Part C Payment Insulation Undertaking 41
7 Part A Proforma of Performance Guarantee 42-43
7.PartB Authorization for attending bid opening event 44
8.Part A Bidders Profile & Questionnarie 45-46
8. Part B Format of Agreement 47-48
9. Part A Bid Form 49
9. Part B Price Schedule 50-51
If interested, kindly submit your bid offers online on or before date and time specified
of detailed NIT of Section 1 Part A.
DE (Planning)
O/o the GMTD,
BSNL, Jamshedpur
FAX: 0657-2341350
E-Mail: sdeplg123.jsr@gmail.com
Tender No: 14-418/ e-Tender/ Read, understood & complied

House Keeping/ 17-18 Page 1 Signature and the Seal of the bidder
SECTION 1 Part A
Detailed NOTICE INVITING e-TENDER (DNIT)


1. On behalf of CMD, BSNL, e-Bids are invited by GMTD Bharat Sanchar

Nigam Limited (BSNL), Telecom District, Jamshedpur from eligible bidders
for House Keeping Works in Jamshedpur SSA.
The particulars of the expected work along with EMD is detailed below:-
Sl. Name of the Work Estimated Bid Security/
No. Amount in Earnest
Rs. Money in Rs.
1 House Keeping Work at Garamnala Telephone Exchange 12,500/-
5,00,000/-
building and ETP Building including both campus
2 House Keeping Work at GM Building & Planning Building 10,000/-
4,00,000/-
including campus
3 House Keeping Work at Kadma Telephone Exchange 10,000/-
4,00,000/-
building including campus
4 House Keeping Work at Sidhgora Telephone Exchange 10,000/-
4,00,000/-
5 House Keeping Work at Pardih Telephone Exchange 10,000/-
4,00,000/-
6 House Keeping Work at Sankosai Telephone Exchange 10,000/-
4,00,000/-
7 House Keeping Work at Adityapur-I Telephone Exchange 10,000/-
4,00,000/-
8 House Keeping Work at Parsudih Telephone Exchange 10,000/-
4,00,000/-
9 House Keeping Work at Manifit Telephone Exchange 10,000/-
building including campus 4,00,000/-
NOTE:- The bidder may submit the bid for one or more or all sites as
detailed in Sl. No- 1 to 9.
(a) Tender Cost per work: Rs.590/- including GST (not refundable)
(b) Date of Purchase of Tender Document: 06/11/2017 up to 14:00 Hrs.
(c) Date & Time of Submission of Tender : 07/11/2017 up to 14:00 Hrs.
(d) Date & Time of Opening of Tender : 07/11/2017 at 15:00 Hrs.(Technical)
(e) Date & Time of Opening of Tender : 07/11/2017 at 16:00 Hrs.(Financial)
2. General Condition:-
(a) The Amount / quantity/ requirement stated above are estimated and BSNL
reserves the right to vary the amount / quantity/requirement to the extent of
-25 % to +25 % of specified quantity at the time of award of the contract i.e.
APO without any change in unit price or other terms & conditions.
(b) To participate e-bid is requested to be submitted, completing all other
formalities to meet the eligibility criterion, Accordingly bidder shall be
required to deposit bid security (EMD) and bid cost to BSNL. The e-bid

processing fee etc. shall be borne by the bidder.
(c) BSNL intents to award work to only successful bidder, found
techno-commercial eligible and placed at lowest price ranks arrive through
financial evaluations.
3. Period of Contract: One year from the date of Agreement. Extendable for
period of one year at the same terms & conditions, if the work is found
satisfactory.
4. Eligibility Criteria: -
i) The Company Registered in India and incorporated under the Indian
Companies Act, 1956 or a proprietorship firm or a partnership firm having
sound financial capability & technical capability & complying this eligibility
criterion can participated in the e-bidding process.
ii) Scanned copy of the following documents (self attested shall be uploaded in
e-bid portal by the contractor as a proof of his/ her/ their eligibility and
qualification/ curability for the contract work.
iii) Scanned copy of the tender document
iv) Scanned copy of the cost of the tender document.
v) Scanned copy of the EMD/ Bid Security (see clause no- 6 of section-I, part-A,
clause no- 12 of section part-A & clause no- 2 of section-4 part-B.
vi) Scanned copy of bid form duly filled in.
vii) Scanned copy of bidders profile duly filled in.
viii) Scanned copy of proof of Experience capability : The bidder has to submit
the following documents to proof his competency/ capacity/ capability to get
the work done properly.
(a) The bidders having local office/ establishment for House keeping work
in Jamshedpur.
(b) The bidder must have of total Experience Value of Rs.1,00,000/- for
House Keeping Work in DOT/ BSNL/ MTNL/ Central Govt/ State Govt/
Public Sector Unit or any Reputed Private Firm having work done for
minimum of three years and current year (self attested copy).
(c) Experience Certificate should have been issued by an Officer not
below the rank of STS/ DET/ EE level of equivalent Officer of Central/
State Govt./ PSUs.
ix) Scanned copy of PAN Card/ Latest Income Tax Certificate (self attested
copy).
x) Scanned copy of self attested copy of EPF & ESI Registration
xi) Scanned copy of self attested GST Registration Number (in case supplier
holds multiple GST No., all GST Registration No. should be intimated to
BSNL).
xii) Scanned copy of proof of firm status: Upload the scan copy of:
a) In case of partnership firm authentic copy of registered Partnership deed.
b) In case of proprietor ship firm, affidavit in original from the proprietor of the
firm that he is the sole proprietor of the firm.
c) In case of company registered under Indian Company Act copy of
Certificate of Incorporation and Memorandum of Association of the firm as
the case may be.

xiii) A Self Declaration that the Supplier not Black Listed by GST Authority.
xiv) Scanned copy of Certificates from, all Directors/ Partners/ owners of the
biding firm stating that none of their near relatives are working in BSNL as
per enclosed performa Section 6, Part- B as per Clause No- 31 of Section
4, Part- A.
xv) Scanned copy of Power of Attorney in the name of the person who has
signed the bid and other eligibility documents.
xvi) Scanned copy of Labour License for any of ongoing works and if not
available at the time of bid submission or there are no ongoing works,
enclosed a declaration letter mentioning that Labour License will be
obtained on award of contract within stipulated period.
xvii) In case the representative of bidder Company, who uploads the
documents on the e-Bid Portal use in Digital Signature Certificate (DSC),
is different from the authorized signatory for the bid (Power of Attorney
Holder) then the representative who uploads the documents on e-Bid
Portal using DSC issued in his name, shall also be required to have the
Power of Attorney in this regard. Power of Attorney in the name of the
person uploading eligibility documents on the e-Bid Portal using his
Digital Signature Certificate (DSC) also to be submitted.
5. Purchase of e-Tender Document:

a) Tender document can be obtained by downloading it from the website
www.jharkhand.bsnl.co.in & www.tenderwizard.com/BSNLKOL and selecting
BSNL from their Home Page.
b) The Tender document can also be obtained from SDE (Planning), O/o the
GMTD, BSNL, Jamshedpur.
b) The bidders participating in the tendering process needs to deposit the cost of
the tender document either through RTGS/ NEFT facility being provided by
Banks or DD or in the form of Cash at the Office of AO (Cash), O/o the GMTD,
BSNL, Jamshedpur along with their bid failing which the bid shall be left
achieved unopened/ rejected. BSNLs Banks details are given in Section-IV
Part-C of the Tender Document.
c) Scanned copy of RTGS/ NEFT receipt of online payment or DD or cash
receipt issued by AO (Cash), O/o the GMTD, BSNL, Jamshedpur as a proof of
payment of cost of tender document to be uploaded into the e-Bid Portal.
d) The tender documents shall be issued free of cost to MSE bidders on
production of requisite proof in respect of valid certification from MSME for the
tendered item.
e) Hard Copy of Tender Document Fee will be submitted in the Tender Box, kept
at SDE (Planning), O/o the GMTD, BSNL, Golmuri, Jamshedpur-831003.
6. Bid Security/ Earnest Money:-
i) The bidder shall furnish the bid EMD one of the following ways:-
(a) The Earnest Money can be deposited either through RTGS/ NEFT facility
being provided by Bank or DD or in the form of Cash at the Office of AO
(Cash), O/o the GMTD, BSNL, Jamshedpur.
(b) Bids not accompanying the EMD will not be entertained and self achieved
up-opened/ rejected.

(c) BSNL/s Banks details are given in Section-IV, Part-C of the tender document.
(d) No tender will be considered without the requisite Earnest Money.
(e) Scanned Copy of Bank Guarantee from a scheduled Bank draw in favour of
AO (Cash), BSNL, Jamshedpur which should be valid for 180 days from the
tender opening date.
ii) The Firms Registered as MSME Unit with NSIC shall be exempted from
submission of bid security deposit on production of requisite valid proof in
respect of valid certification from NSIC for the tendered item.
iii) Hard Copy of Earnest Money Deposit will be submitted in the Tender Box,
kept at SDE (Planning), O/o the GMTD, BSNL, Golmuri,
Jamshedpur-831003
7. Opening of e-Tender Bids: The tender shall be opened in presence of the

tenderers or their authorized representative who wish to remain present at
their own cost.
8. In case the date of submission (opening) of bid is declared to be a holiday,
the date of submission (opening) of bid will get shifted automatically to next
working day at the same scheduled time. Any change in bid opening date due
to any other unavoidable reason will be intimated to all the bidders
separately.
9. Place of opening of e-Tender bids:

The authorized representatives of bidders (i.e. vendor organization) can
attend the e-Tender Opening Event (TOE) in the chamber of SDE (Planning),
O/o GMTD BSNL, Golmuri, Jamshedpur 3.
10. Incomplete, ambiguous & Conditional e-tender bids are liable to be rejected.
11. GMTD, BSNL, Jamshedpur reserves the right to accept or reject any or all
tender bids without assigning any reason. He is not bound to accept the
lowest tender.
12. The GMTD, BSNL, Jamshedpur reserves the right to reject any all the bids or
cancel the tender process at any stage without assigning any reason
whatsoever. He also reserves the right to select more than one offer in any/
all category or categories of work as mentioned in the tender documents.
13. Scanned copy of all computer generated documents should be self attested
copy.

SECTION 1 (Part B)
NEWS PAPER N.I.T. (NNIT)
NOTICE INVITING e-TENDER

e- tender are invited by GMTD, BSNL, Jamshedpur from the prospective bidders for the
following work:
Sl. Name of the Work Estimated Bid Security/
No. Amount in Earnest
Rs. Money in Rs.
1 House Keeping Work at Garamnala Telephone
Exchange building and ETP Building including both 5,00,000/- 12,500/-
campus
2 House Keeping Work at GM Building & Planning 10,000/-
4,00,000/-
Building including campus
3 House Keeping Work at Kadma Telephone 10,000/-
4,00,000/-
Exchange building including campus
4 House Keeping Work at Sidhgora Telephone 10,000/-
4,00,000/-
5 House Keeping Work at Pardih Telephone Exchange 10,000/-
4,00,000/-
6 House Keeping Work at Sankosai Telephone 10,000/-
4,00,000/-
7 House Keeping Work at Adityapur-I Telephone 10,000/-
4,00,000/-
8 House Keeping Work at Parsudih Telephone 10,000/-
4,00,000/-
9 House Keeping Work at Manifit Telephone Exchange 10,000/-
building including campus 4,00,000/-
NOTE:- The bidder may submit the bid for one or more or all sites as detailed in
Sl. No- 1 to 9.
Last date of receipt of e-tender is 07/11/2017 up to 14:00 Hrs.
For further detailed information, kindly visit our website www.jharkhand. bsnl.co.in and click
on option Tenders and select E-Tender in the drop down box.
DE (Planning)
O/o the GMTD, BSNL, Jamshedpur
Tel. No. 0657-2340619 FAX No0657-2341350

SECTION- 2

Tender Information
1. Single Stages tendering with two envelope bid submission system (Qualifying
bid and Financial Bid) will be followed. The bidder shall submit Qualifying &
Financial bid simultaneously in one outer big envelop. The bids will be
evaluated techno-commercially first and thereafter financial bids of
techno- commercially compliant bidders only shall be opened.
2. VALIDITY OF BID:
a) Bid shall remain valid for 180 days from the date of opening of qualifying
bid. A bid Valid for a shorter period shall be rejected by the BSNL as
non-responsive.
b) The e-tender submitted for work shall remain open for acceptance for a
period of bid validity from the date of opening of tender. If any tenderer
withdraw his tender before the said period or make any modification in
the terms and conditions of the tender not acceptable to the BSNL then
the GMTD Jamshedpur shall without prejudice to any other rights or
available, be within his right to forfeit the earnest money paid by the
tenderer.
c) The tender awarded shall generally remain valid for a period of one year
at the same rates, terms and conditions and no escalation of any kind
whatsoever will be allowed. GMTD Jamshedpur, however can extend the
validity of the tender if he so desires up to a period of one year in case
both the parties to the agreement willing for such extensions.
3. HOW TO SUBMIT THE TENDER: The tenders/bids are being called only through
E-bidding portal as defined in Section-1 Part A (DNIT) and Section-4 Part C.
a. The tender will be in one envelope Bid systems consisting of:
b. Qualifying /Technical Bid :- It will consist of followings:
i. Cost of the bid document, EMD/Bid Security and all other
Certificate(s) showing fulfillment of the eligibility criteria(s) stated in
Clause 4 of the DNIT.
ii. All the undertaking & declaration as desired duly filled & signed.
iii. These eligibility documents need to be scanned and uploaded
into the e-bidding portal along with entry of these documents in
the TECHNICAL ELIGIBILITY SHEET in attached excel format.
c. Financial Bid:- Price/Financial bid duly filled, must be uploaded in e-bidding
portal only. Hard copy of the Price/Financial bid need not to be submitted
physically to BSNL Office.
d. Bid (s) submitted late (after the expiry of prescribed time and date) will not
be considered and shall be rejected.

4. Payment terms
a) Work orders will be issued centrally by Planning Office on periodic
basis before commencement of the month (in which jobs are to be
performed) after receiving requisition from concerned SDEs properly
countersigned by respective controlling officer.
b) Monthly bills shall be submitted within a period of two months in
duplicate to the site In-charge along with copy of work order issued.
c) The tenderer will raise a pre-receipted bill after payment of wages to
labour, EPF and ESI contribution, section wise, in duplicate duly
verified and certified by the competent controlling officer of the
relevant section and counter signed by the concerned DE, to
A.O.(Cash), O/o GMTD, BSNL, Jamshedpur, which will be payable by
AO (CASH) through RTGS only.
d) Monthly bills submitted shall necessarily contains photocopy of
Register of Wages/ Register of Wages-cum-Muster Roll as the case
may be duly countersigned by the site In-charge.
e) After affixing due Certificate and penalties, the site In-charge will
forwarded the bills to the Paying Authority for payment.
f) Bill payment will be made after receipt of fund at Circle Office.
4.1. Invoice/ Tax Invoice to be submitted by the vendor would have:-
(a) Name, Address and GSTIN of the supplier;
(b) Invoice number containing alphabets and/or numbers, special
characters;
(c) Date of the Invoice;
(d) Name, address and GSTIN of the recipient;
(e) HSN code of goods or Service Accounting Code (SAC);
(f) Description of goods or services;
(g) Quantity in case of goods and unit;
(h) Total Value of goods or services;
(i) Taxable value of goods or services taking into account discount or
abatement;
(j) Rate of tax (CGST + SGST / UTGST or IGST + cess(if
applicable));
(k) Amount of tax charged in respect of taxable goods or services;
(l) Place of supply along with the name of State, in case of a supply in
the course of inter-state trade or commerce;
(m)Place of delivery where the same is different from place of supply;
(n) Whether the tax is payable on reverse charge;
(o) Signature or Digital signature of the supplier or his authorized
representative.
4.2 Tax deducted at source - Nothing contained herein in the agreement shall
prevent BSNL from deducting tax at source if required under GST Act and
GST regulations, any law or any regulation.

4.3 Reverse charge liability Domestic procurement - Wherever domestic
reverse charge is applicable on BSNL under GST Act, no tax shall be
charged by supplier on invoice. It shall be the liability of BSNL to pay tax
under reverse charge mechanism.
4.4 GST invoice - It shall be the responsibility of supplier to raise appropriate tax
invoice as per the provisions of GST Act. BSNL reserves the right to be
indemnified for the credit loss in case BSNL is unable to claim the input tax
credit for any non-compliance / default in raising appropriate invoice by
supplier. Further all invoices should be sent to BSNL promptly.
Further the Supplier is required to comply following requirements w.r.t.
issuance of invoice:
All the details of supplier (name, address, GSTIN/ unregistered vendor,
place of supply, SAC/ HSN code etc.) and other mandatory details shall be
mentioned on the invoice;
Invoice/DN/CN need to be issued timely within the time prescribed under
GST law;
In case of any deficient supply, BSNL shall convey the same in a
reasonable time to enable the supplier to issue credit note and take tax
adjustment;
It would be the responsibility of the supplier to declare correct information
on invoice and GST portal viz. the amount, the place of supply, rate of tax etc.
In case, the eligibility of input tax credit is questioned or denied to BSNL on
account of default by the supplier, the same would be recovered by BSNL
from the supplier;
Registered location of the both the parties i.e. BSNL and supplier should be
mentioned in the agreement with GSTIN No. Further, supplier should raise
invoices at the registered premise of BSNL for availment of credit and ensure
that the place of supply as per GST law is same as registered premise;
It shall be the responsibility of supplier to raise invoice within the prescribed
timelines;
E-waybill number should be mentioned on the invoices;
4.5 Debit note- The supplier acknowledges and agrees to issue appropriate
debit note/ credit note as prescribed under GST Act and send to BSNL within
the within the prescribed time. All documents should be received well in
advance so as to enable BSNL to claim proper credit.
Further it shall be the responsibility of supplier to declare the details of such

credit note in the return for the month during which such credit note has been
issued but not later than September following the end of the financial year in
which such supply was made, or the date of furnishing of the relevant annual
return, whichever is earlier.
BSNL reserves the right to be indemnified for the credit loss by supplier in
case BSNL is unable to claim the input tax credit for any non-compliance or
default or due to lack of diligence on the part of the supplier
4.6 Payment Terms.- BSNL will make payment to supplier only after the
invoice is uploaded by supplier in GST outward return i.e. GSTR-1 and credit
of GST is available (reflected in GSTR-2A) to BSNL.
Further it is agreed that for claiming the payment the following documents are
to be submitted by the Supplier to the paying state along with appropriate
invoice:
1.Invoice along with e-way bills;
2.Delivery challans;
3.Consignee Receipt (L.R);

4. Each equipment shall be accompanied by supplier certification confirming
adherence to all standards for materials and workmanship quality. On copy of
the same shall be sent by the supplier to state quality head / state operation
heads for records;
5.Bill of materials;
6. Any other document as may be demanded by BSNL
4.7 Payment Terms- Supplier hereby agrees that it will be solely responsible
for performing all compliances and making payments of GST, cesses,
interest, penalties or any other tax/ duty/ amount/ charge/ liability arising
either out of laws/ regulations applicable in India and overseas or because of
a demand/ recovery initiated by any revenue authority under laws/
regulations applicable in India or overseas
4.8 Purchase Order- It is understood between the parties that supplier shall
raise invoice basis purchase order issued by BSNL. In case of any deviation
or disagreement by supplier on place of supply, billing location, HSN code/
SAC code stated on PO, it shall be the responsibility of supplier to intimate
BSNL well in advance.
Further, in case supplier raises the invoice on an address other than agreed,
it shall be the responsibility of the supplier to modify the invoice.
4.9 Place of Supply- For the purpose of this agreement, place of supply under
GST Act shall be the place of supply as determined under purchase order
raised by BSNL. It shall be the responsibility of supplier to intimate BSNL well
in advance in case of deviation / disagreement with the place of supply as
determined in PO.
4.10 Deficient Supply/ Incomplete Supply/ Rejected Supply-
Each party to contract agrees that in case of any deficient supply or
incomplete supply or rejected supplier, it shall be the responsibility of supplier
to issue GST compliance credit note within the reasonable time and take tax
adjustment. In case the supplier fails to issue proper credit note within the
time stipulated under the GST law the taxes charged and not adjusted would
be borne by the supplier.
4.11 Compliance Rating - Supplier shall be liable to comply with all the
compliances as may be prescribed to ensure that compliance rating is not
reduced below the prescribed limit as laid down under GST Act and GST
regulations.
Supplier shall be required to submit a self-declaration from time to time, that
they are not black-listed on the GST portal. Notwithstanding anything
contained in agreement, in the event of black listing of supplier i.e. compliance
rating reduced below the prescribed limit, the amount related to tax shall be
paid to supplier only on receipt of input tax credit to BSNL
4.12 E-Way Bill- It shall be the responsibility of supplier to obtain e-way bill in case
of movement of goods exceeding limit as prescribed under the GST Act.
Supplier would indemnify BSNL in case of any non-compliance or default or
due to lack of diligence on the part of the supplier to comply with the e-waybill
requirement
4.13 Penalty - It is agreed by supplier that in case of any deviation, default or
negligence on the part of supplier due to which it is liable to pay penalty to
BSNL, the same shall be recovered by BSNL from supplier along with
applicable GST tax (as may be applicable)
4.14 Liquidated Damages- GST (if applicable) on account of liquidated damages
due to delay in supply of goods would be borne by supplier.
4.15 Set off- It is agreed that in case of set off of the security deposit against any

claim of the purchaser or BSNL or such other person or person(s) for payment
of a sum of money arising out of this contract or under any other contract
made by the supplier with the Purchaser or BSNL or such other person(s)
contracting through the BSNL, the GST on such set off will be borne by the
supplier
4.16 Miscellaneous- 1. Supplier agrees to share the monthly information with
BSNL which would be uploaded by the supplier in its GSTR -1 along with the
information of input credit to be claimed by BSNL in such month;
2. It shall be the responsibility of vendor to provide reconciliation statement of

all the supplies made by it including issuance of credit note, debit note or other
documents as prescribed, within 30thSeptember following the end of relevant
financial year.

SECTION- 3 Part A

SCOPE OF WORK
A. General :
It is presumed that the tenderer has sufficient experience of similar

works and understands the importance of sanitation and hygiene in an office.
Though items of works involved under this contract are detailed out as below,
there may be exigencies / circumstances where the contractor has to perform
the activities though not mentioned explicitly hereunder. As the employees of
the contractor will have accessibility to the general records of the office, it is
incumbent on the part of the contractor and the employees to observe
ut-most discipline and due care in handling the records so as to avoid
damage, theft and leakage of information. Any lapse in this account shall be
treated in accordance with the law of the land. The contractor shall take due
care in handling the office equipments and accessories so as to avoid any
damage. The contractor shall be responsible for making good the damages if
done
B. Scope of Work:
The BSNL desires to award the work of house keeping in Jamshedpur

Telecom District. The works of House keeping stipulated under this contract
include the following items of work:-
1. Sweeping, Cleaning and wiping of closed and open area in entire Telephone
Exchange and administrative building daily.
2. Dusting of furniture, doors, windows, office equipment, lightweight partitions,

attachments and fixtures like fans , tubes , fire extinguishers , first aid boxes ,
fire alarm panels , notice boards and Computer as per periodicity prescribed
daily.
3. Daily removing waste / garbage and dumping it at the place earmarked by the
local Municipal Authorities for the purpose
4. Cleaning of toilets and bathrooms as per periodicity daily two times with
proper material of cleaning.
5. Washing of tiled / concreted portion in the compound, sweeping and

cleaning of terrace of all the buildings daily.
6. Proper up-keep of lawns, gardens and drains daily.

C. The Job Contract Works will be awarded in accordance with the
standing guidelines.
1. The tenderer shall be responsible for the integrity and faithfulness of staff
deputed for working. Any misconduct or lack of integrity of the staff engaged
for will be the tenderers responsibility. Any loss occurred will be
compensated by the bidder/Contractor.
2. The GM, BSNL, Telecom District, Jamshedpur reserves the right to modify
the specification if necessary, for the due performance of the work, provided
it does not amount to substantial change in terms of contract.
3. The labour welfare measures, workman compensation, contract labour

regulation & minimum wages Act should be followed by the bidders.
4. Letter issued from Asst. Labour Commissioner(C), Chaibasa regarding

minimum wages for worker, shall be paid.
5. The contractor will be fully responsible about the integrity of the labour
supplied by him.
6. The contractor will provide a photo identity card to all the person working.
7. Address of Labour to be provided to this office.

SECTION- 3 Part B

TECHNICAL SPECIFICATIONS/ Requirements

A. SPECIFICATION AND PERIODICITY OF CARRYING OUT THE
ACTIVITIES :-
1. The entire floor area including stair cases, toilets has to be swept daily before
9.00 A.M.
2. The toilets and bathrooms are to be cleaned daily twice or more in some
places using detergents, etc. as directed before 9.00 A.M. and between 2.30
P.M & 3.30 P.M.
3. Dusting of entire furniture and office equipment with appropriate dusting

cloths / Vacuum cleaners, daily before 9.00 A.M.
4. Dusting of light weight partitions, doors, windows, ceiling, fans, tubes and
other fixtures, daily with wiping cloth / Vacuum cleaner.
5. Wiping of passages and staircases daily before 9.00 A.M.
6. Washing of tiles in open / covered area daily.
7. Wiping the area of Customer interface like, Customer Service Centre, etc.
daily with suitable detergent as directed.
8. All passages, staircase of building, internal floor area of all rooms of all wings
should be swept and wiped out with water daily.
9. Watering of plants daily.
10. Proper maintenance of garden. activities like weeding out, manuring,

pruning should be done daily.
11. Attachment on the walls like fire extinguishers, first aid boxes, notice boards,
should be cleaned daily.
12. Sweeping and Cleaning of terrace of Technical, Administrative, office

building daily.
All the area should be clean to present a perfect corporate look.

B 1. Labour welfare measure and Workman Compensation
1.1 Obtaining license before commencement of work:

(i) The contractor shall obtain a valid labour license , if required, under
the contract Labour (R&A) Act 1970 as amended from time to time and
the contract Labour (Regulation and abolition) Central Rule 1971 as
amended from time to time , before commencement of the work and
continue to have a valid license until the completion of the work. In
addition to above, the contractor shall also abide by the provisions of
the Child Labour (Prohibition and Regulation) Act 1986. Any failure to
fulfil this requirement shall attract the penal provisions of this contract
arising out of the resultant non-execution of work.
(ii) In addition to labour laws & other legislation:
(a) Contractor /Agency should possess registration /License from the
appropriate labour authority.
(b) Contractor /Agency should make payment of prescribed minimum
wages to its workers.
(c) Contractor /Agency should obtain registration with EPF/ESI
authorities.
(d) All the statutory dues/ contribution of the employees should be
deposited with the appropriate authorities in time and must be
intimated to the concerned labour.
1.2 Contractors Labour Regulations:
1.2.1 Payment of Wages:
(i) Wages shall be paid on monthly basis as per applicable Labour
law.
(ii) No wage period shall exceed one month.
(iii) The wages of every person employed as contract labour in an
establishment or by a contractor, where less than one thousand
such persons are employed shall be paid before the expiry of
seventh day and in other cases before the expiry of tenth day
after the last day of the wage period in respect of which the
wages are payable
(iv) Where the employment of any worker is terminated by or on
behalf of the contractor, the wages earned by him shall be paid
before the expiry of the second working day from the date on
which his employment is terminated
(v) All payment of wages shall be made through preferably by
Cheque / NEFT.
1.2.2 Contract Labour Regulations:
(i) The contract labour will be paid wages as per minimum wages
act
(ii) Normally working hours of an employee should not exceed 8

hours a day. The working day shall be so arranged that
inclusive of interval for rest, if any, it shall not spread over more
than 12 hours on any day.
(iii) When a worker is made to work for more than 8 hours on any
day or for more than 48 hours in any week, over time shall be
managed in leave for the extra hours put in by him.
(iv) Every worker shall be given a weekly holiday on Sunday, in
accordance with the provisions of minimum wages (Central)
Rules 1960, as amended from time to time, irrespective of
whether such worker is governed by the minimum Wages Act
or not.
(v) Where the minimum Wages prescribed by the government
under the Minimum Wages Act are not inclusive of the wages
for the weekly day of rest, the worker shall be entitled to rest
day wages, at the rate applicable to the next preceding day,
provided he has worked under the same contractor for a
continuous period of not less than 6 days.
(vi) Where a contractor is permitted by the In-charge to allow a
worker to work on normal weekly holiday, he shall grant a
substitute holiday to him for the whole day, one of the five days,
immediately before or after the normal weekly holiday, and pay
wages to such worker for the work performed on the normal
weekly holiday at the overtime rate
1.2.3 Labour Welfare Measure: EPF contribution shall be made by the contractor
in respect of labour /employees engaged by them for performing the work of
BSNL as per provision of EPF Misc provision Act 1952 as amended from time
to time & employee provident fund Scheme 1952 as amended from time to
time.
1.2.4 Labour Records
(i) The contractor shall maintain a Register of Persons
employed on Work on contract in Form XIII of the Contract
Labour (R&A) Central Rules 1971
(ii) The contractor shall issue an Employment Card in the Form
XIV of Contract Labour (R&A) Central Rules 1971 to each
worker within three days of the employment of the worker.
(iii) On termination of employment for any reason whatsoever the
contractor shall issue to the workman whose services have
been terminated, a Service Certificate in the Form XV of the
Contract Labour (R&A) Central Rules 1971.
(iv) The contractor shall maintain a Muster Roll Register in
respect of all workmen employed by him on the work under
contract in Form XVI of the Contract Labour (R&A) Rules 1971.
(v) The contractor shall maintain a Wage Register in respect of all
workmen employed by him on the work under contract in form
XVII of the Contract Labour (R&A) Rules 1971.
1.2.5 Attendance card cum wage slip
(i) The contractor shall issue an Attendance Card cum Wage Slip
to each workman employed by him.

(ii) The Card shall be valid for each wage period.
(iii) The contractor shall mark the attendance of each workman on
the card twice each day, once at the commencement of the day
and again after the rest interval, before he actually starts work.
(iv) The card shall remain in possession of the worker during the
wage period under reference.
(v) The contractor shall complete the wage slip portion on the
reverse of the card at least a day prior to the disbursement of
wages in respect of the wage period under reference.
(vi) The contractor shall obtain the signature or thumb impression
of the worker on the wage slip at the time of disbursement of
wages and retain the card with him.
1.2.6 Preservation of Labour Records:
The labour records and records of Fines and deductions shall be
preserved in original for a period of three years from the date of last
entries made in them and shall be made available for inspection by the
site In-charge or Labour Officer or any other officers authorized by the
Ministry of Communication/ BSNL in this behalf.
1.3 Submission of Returns
The contractor shall submit periodical returns as may be specified from time
to time.
1.4 Amendments
The Central Government may from time to time add to or amend the
regulations and on any question as to the application/ interpretation or effect
of those regulations.
1.5 Termination of labours engaged
Though the purchaser will not generally interfere as who is being engaged by
the contractor for performance of jobs, however, in exceptional
circumstances the site In-charge may ask for termination of a particular
labour engaged without assigning any reason. The contractor will necessarily
have to follow the advice of site-in-charge and remove that labour from that
site by duly releasing all his payments in accordance with clause 1.2.1
section- 3 part B of this bid document.

SECTION-3 Part C


SCHEDULE OF REQUIREMENTS (SOR)
Sl. No. Name of Work

1 House Keeping Work at Garamnala Telephone Exchange building and
ETP Building including both campus
2 House Keeping Work at GM Building & Planning Building including
campus
3 House Keeping Work at Kadma Telephone Exchange building including
campus
4 House Keeping Work at Sidhgora Telephone Exchange building including
campus
5 House Keeping Work at Pardih Telephone Exchange building including
campus
6 House Keeping Work at Sankosai Telephone Exchange building including
campus
7 House Keeping Work at Adityapur-I Telephone Exchange building
including campus
8 House Keeping Work at Parsudih Telephone Exchange building including
campus
9 House Keeping Work at Manifit Telephone Exchange building including
campus

SECTION-4 Part A

GENERAL INSTRUCTIONS TO BIDDERS (GIB)

1.0 DEFINITIONS
(a) "The Purchaser" means the Bharat Sanchar Nigam Ltd. (BSNL),
Jamshedpur.
(b) "The Bidder" means the individual or firm who participates in this
tender and submits its bid.
(c) "The Supplier" or The Vendor means the individual or firm
supplying the goods / undertaking the works under the contract.
(d) "The Goods" means all the equipment, machinery, and/or other
materials which the Supplier is required to supply to the Purchaser or
the work which the supplier is required to undertake under the
contract.
(e) "The Advance Purchase Order" or Letter of Intent means the
intention of Purchaser to place the Purchase Order on the bidder.
(f) "The Purchase Order" means the order placed by the Purchaser on
the Supplier signed by the Purchaser including all attachments and
appendices thereto and all documents incorporated by reference
therein. The purchase order shall be deemed as "Contract" appearing
in the document.
(g) "The Contract Price" means the price payable to the Supplier under
the purchase order for the full and proper performance of its
contractual obligations.
(h) "Validation" is a process of testing the equipment as per the Generic
Requirements in the specifications for use in BSNL network.
Validation is carried out in simulated field environment and includes
stability, reliability and environmental tests.
(i) "Telecom Service Provider" means any Telecom operator in India,
who is licensed by the Department of Telecommunications (DOT),
Government of India to provide telecom services to the general public
or to the other DOT licensed Telecom operators. "Telecom Service
Provider" also refers to any Telecom operator in other countries
providing telecom services to general public of that country or to other
telecom operators of the same country.
(j) Successful Bidder(s) means the bidder(s) to whom work in this
tender is awarded.
(k) 'The term 'GST Act' shall include Central Goods and Service Tax Act,

2017 (CGST), State Goods and Service Tax Act, 2017 (SGST), Integrated
Goods and Service Tax Act, 2017 (IGST), Union Territory Goods and Service
Tax Act, 2017 (UTGST), Rules and any other GST related legislation in India.
(l) 'For the purpose of this agreement, the term 'GST' shall include Central
Goods and Service Tax Act, 2017 (CGST), State Goods and Service Tax Act,
2017 (SGST), Integrated Goods and Service Tax Act, 2017 (IGST), Union
Territory Goods and Service Tax Act, 2017 (UTGST) and any other taxes
levied under the GST related legislation in India, as may be applicable
2.0 ELIGIBILITY CONDITIONS:

2.1 Kindly refer to clause 4 of Section 1 i.e. Detailed NIT.
3.0 COST OF BIDDING
3.1 The bidder shall bear all costs associated with the preparation and
submission of the bid. The Purchaser will, in no case, be responsible or liable
for these costs, regardless of the conduct or outcome of the bidding process.
4.0 DOCUMENTS REQUIRED
4.1 The goods required to be supplied / works required to be undertaken; bidding
procedures and contract terms and conditions are prescribed in the Bid
Documents. The contents of the Bid documents are specified in the covering
letter.
4.2 The Bidder is expected to examine all instructions, forms, terms and
specifications in the Bid Documents and clarifications/ amendments/
addenda, if any. Failure to furnish all information required as per the Bid
Documents or submission of the bids not substantially responsive to the Bid
Documents in every respect will be at the bidder's risk and may result in
rejection of the bid.
5.0 CLARIFICATION OF BID DOCUMENTS
5.1. A prospective bidder, requiring any clarification on the Bid Documents shall
notify the Purchaser in writing by FAX or by Email of the Purchaser as
indicated in the invitation of Bid, within seven days of issue of NIT. The
Purchaser shall respond in writing to any request for the clarification of the
Bid Documents, which it receives 21 days prior to the date of opening of
the Tenders. Copies of the query (without identifying the source) and
clarifications by the Purchaser shall be sent to all the prospective bidders
who have received the bid documents.
5.2 Any clarification issued by BSNL in response to query raised by prospective
bidders shall form an integral part of bid documents and shall amount to an
amendment of the relevant clauses of the bid documents.
6.0 AMENDMENT OF BID DOCUMENTS
6.1 The Purchaser may, for any reason, whether at its own initiative or in
response to a clarification requested by a prospective bidder, may modify bid
documents by amendments prior to the date of submission of Bids with due
notification to prospective bidders.
6.2 The amendments shall be notified in writing by FAX or Email to all

prospective bidders on the address intimated at the time of purchase of the
bid document from the purchaser and these amendments will be binding on
them.
6.3 In order to afford prospective bidders a reasonable time to take the
amendment into account in preparing their bids, the purchaser may, at its
discretion, extend the deadline for the submission of bids suitably.
7.0 BID PRICES

7.1 The bidder shall give the total composite price inclusive of all Levies & Taxes
i.e. Sales Tax & Excise, packing, forwarding, freight and insurance, Service
Tax etc. but excluding Octroi/ Entry Tax which will be paid extra at actual,
wherever applicable. as per the price schedule given in Section 9 Part B, The
offer shall be firm in Indian Rupees.
7.2 A bid submitted with an adjustable price quotation will be treated as
non-responsive and rejected.
7.3 "DISCOUNT if any, offered by the bidders shall not be considered unless
specifically indicated in the price schedule. Bidders desiring to offer discount
shall therefore modify their offers suitably while quoting and shall quote
clearly net price taking all such factors like Discount, free supply, etc. into
account".
8.0 DOCUMENTS ESTABLISHING BIDDER'S ELIGIBILITY AND
QUALIFICATION
8.1. The bidder shall furnish, as part of the bid documents establishing the
bidder's eligibility, the documents as detailed in Clause 13.2 of this Section.
9.0 BID SECURITY / EMD
9.1 The bidder shall furnish, as part of its bid, a bid security as mentioned in
Section-1(DNIT).
9.2 The MSE bidders are exempted from payment of bid security:
a) A proof regarding valid registration with body specified by Ministry of
Micro, Small & Medium Enterprise for the tendered items will have to be
attached along with the bid.
b) The enlistment certificate issued by MSME should be valid on the date of
opening of tender.
c) If a vender registered with body specified by Ministry of Micro, Small &
Medium Enterprise claiming concessional benefits is awarded work by
BSNL and subsequently fails to obey any of the contractual obligations,
he will be debarred from any further work/ contract by BSNL for one year
from the date of issue of such order.
9.3 The bid security is required to protect the purchaser against the risk of
bidder's conduct, which would warrant the forfeiture of bid security pursuant
to Para 9.7.
9.4. A bid not secured in accordance with Para 9.1 & 9.2 shall be rejected by the
Purchaser being non-responsive at the bid opening stage and returned to the
bidder unopened.
9.5 The bid security of the unsuccessful bidder will be discharged/ returned as
promptly as possible and within 30 days of finalization of the tender or expiry

of the period of the bid validity period prescribed by the purchaser pursuant to
clause 10.
9.6 The successful bidder's bid security will be discharged upon the bidder's
acceptance of the advance purchase order satisfactorily in accordance with
clause 25 and furnishing the performance security, except in case of L-1
bidder, whose EMBG/EMD shall be released only after the finalization of
ordering of complete tendered quantity in pursuance to clause no. 22.4 &
25.3 of this section..
9.7 The bid security may be forfeited:
a) If the bidder withdraws or amends its bid or impairs or derogates from
the bid in any respect during the period of bid validity specified by the
bidder in the bid form or extended subsequently; or
b) In the case of successful bidder, if the bidder fails to sign the contract in
accordance with clause 22;
10.0 PERIOD OF VALIDITY OF BIDS
10 .1 Bid shall remain valid for period specified in clause 2 of Tender Information
(Section-2). A bid valid for a shorter period shall be rejected by the purchaser
being non-responsive.
10.2 In exceptional circumstances, the purchaser may request the consent of the
bidder for an extension to the period of bid validity. The request and the
response thereto shall be made in writing. The bid security provided under
clause 9 shall also be suitably extended. The bidder may refuse the request
without forfeiting its bid security. A bidder accepting the request and granting
extension will not be permitted to modify its bid.
11.0 FORMAT AND SIGNING OF BID
11.1. The bidder shall submit his bid through sealed envelopes physically
complying all eligibility conditions, other terms and conditions of tender
document to be read along with the clarifications and amendments issued in
this respect. All the documents must be authenticated by hand signatures by
the authorized person. The letter of authorization shall be indicated by written
power-of-attorney accompanying the bid.
Note:-The Purchaser may ask the bidder(s) to supply, besides original bid,
additional copy of bids as required by him.
11.2. The bid shall contain no interlineations, erasures or overwriting except as
necessary to correct errors made by the bidder in which case such
corrections shall be signed by the person or persons signing the bid. All
pages of the original bid, except for un-amended printed literatures, shall be
digitally signed by the person or persons signing the bid.
11.3 Power of Attorney
(a) The power of Attorney should be submitted and executed on the
non-judicial stamp paper of appropriate value as prevailing in the
concerned states(s) and the same be attested by a Notary public or
registered before Sub-registrar of the state(s) concerned.
(b) The power of Attorney be executed by a person who has been
authorized by the Board of Directors of the bidder in this regard, on
behalf of the Company/ institution/ Body corporate.

(c) In case of the bidder being a firm, the said Power of Attorney should be
executed by all the partner(s) in favour of the said Attorney.
(d) Attestation of the specimen signatures of such authorized signatory of
the bid by the Companys/ firms bankers shall be furnished. Name,
designation, Phone number, mobile number, email address and postal
address of the authorized signatory shall be provided.
12.0 SEALING AND MARKING OF BIDS

12.1 The bid needs to submit scanned copy of all eligibility documents in the
electronic form through e-Bid Portal of BSNL as detailed in DNIT.
12.2 Venue of Tender Opening:
(i) The tenders will be opened in the chamber of SDE (Planning), O/o
GMTD BSNL, Golmuri, Jamshedpur 3 at specified time & date as
stated in the NIT.
(ii) If due to administrative reasons, the venue of Bid opening is changed,
it will be displayed prominently on notice board on 1st Floor, O/o
GMTD, BSNL, Golmuri, Jamshedpur 831003.
13. 0 SUBMISSION OF BIDS
13.1. All the documents as mentioned in the clause no-4 of DNIT (Section-1 Part-A)
should be scanned and should be uploaded to e-Bidding Portal a detailed in
DNIT. Submission of bid in physically form is not allowed and will not
be entertained.
14.0 LATE BIDS
14.1 No bid shall be accepted after the specified deadline for submission of bids
prescribed by the purchaser.
15 MODIFICATION AND WITHDRAWAL OF BIDS
15 .1 The bidder may modify, revise or withdraw his bid after submission prior to
deadline prescribed for submission of bid.
15.2 The bidders modification, revision or withdrawal shall have to be physically
as per clause 12.
15.3 Subject to clause 20, no bid shall be modified subsequent to the deadline for
submission of bids.
16.0 OPENING OF BIDS BY PURCHASER
16.1 The BSNL shall open bids electronically through e-Bidding Portal in the
presence of the authorized representatives of bidders who chose to attend, at
time & date specified in D NIT(Section-1).
The bidder's representatives, who are present, shall sign in an attendance
register. Authority letter to this effect shall be submitted by the authorized
representatives of bidders before they are allowed to participate in bid
opening (A Format is given in enclosed in Section-7 B).
16.2 A maximum of two representatives of any bidder shall be authorized and
permitted to attend the bid opening.
16.3 Name of envelopes to be opened & information to be read out by Bid
Opening Committee
(i) The bid shall be opened on the date of tender opening given in NIT.
Thereafter the CET will evaluate The bids & the report of CET will be

approved by competent authority.
(ii) The following information should be read out at the time of Opening of
bid:
a) Name of the Bidder
b) Name of the item
c) EMD amount & validity and acceptability
d) Information in respect of eligibility of the bidder.
e) Quantities/prices quoted in the bid
16.4 The date fixed for opening of bids, if subsequently declared as holiday by the
BSNL, the revised date of schedule will be notified. However, in absence of
such notification, the bids will be opened on next working day, time and
venue remaining unaltered.
17.0 CLARIFICATION OF BIDS
17.1 To assist in the examination, evaluation and comparison of bids, the purchaser
may, at its discretion ask the bidder for the clarification of its bid. The request
for the clarification and the response shall be in writing. However, no post bid
clarification at the initiative of the bidder shall be entertained.
17.2 If any of the documents, required to be submitted along with the technical bid
is found wanting, the offer is liable to be rejected at that stage. However the
purchaser at its discretion may call for any clarification regarding the bid
document within a stipulated time period. In case of non compliance to such
queries, the bid will be out rightly rejected without entertaining further
correspondence in this regard.
18.0 PRELIMINARY EVALUATION
18.1 Purchaser shall evaluate the bids to determine whether they are complete,
whether any computational errors have been made, whether required
sureties have been furnished, whether the documents have been properly
signed and whether the bids are generally in order.
18.2 If there is a discrepancy between words and figures, the amount in words shall
prevail. If the supplier does not accept the correction of the errors, its bid shall
be rejected.
18.3 A bid, determined as substantially non-responsive will be rejected by the
purchaser and shall not subsequent to the bid opening be made responsive
by the bidder by correction of the non-conformity.
18.4 The Purchaser may waive any minor infirmity or non-conformity or irregularity
in a bid which doesn't constitute a material deviation, provided such waiver
doesn't prejudice or affect the relative ranking of any bidder.
19 EVALUATION AND COMPARISON OF SUBSTANTIALLY RESPONSIVE

BIDS
19.1 The Purchaser shall evaluate in detail and compare the bids previously
determined to be substantially responsive pursuant to clause 18.
19.2 L1 bidder will be decided on composite basis as there are more than one item
as per the formulae
19.3 The bidder whose price is the lowest shall be ranked as L1, the second
lowest shall be ranked as L2 and so on..

19.4 Normally the work is awarded to those bidder whose bid is the lowest as per
the Evaluation detailed in Clause 19.2 above, but the purchaser is not bound
for such acceptance. Also the purchaser reserves the right to go for
negotiations with the L1 bidder only to arrive at a suitable rate in the interest
of the company.
19.5 The Purchaser reserves the right to appoint one or more supplier for the job.
20 VALIDITY OF THE CONTRACT: The rates accepted and approved shall

ordinarily be operative for a period of one year only from the date of agreement.
However, the purchaser reserves the right to further extend the bid by another one
year at the same rates and terms and conditions subject to the limit specified in
Clause 23.
21.0 CONTACTING THE PURCHASER

21.1 Subject to Clause 17, no bidder shall try to influence the Purchaser on any
matter relating to its bid, from the time of the bid opening till the time the
contract is awarded.
21.2 Any effort by a bidder to modify its bid or influence the purchaser in the
purchaser's bid evaluation, bid comparison or contract award decision shall
result in the rejection of the bid.
22.0 PLACEMENT OF ORDER

22.1. The Purchaser shall consider placement of orders for commercial supplies/
works to be undertaken only on those eligible bidders whose offers have
been found technically, commercially and financially acceptable. The
Purchaser reserves the right to counter offer price(s) against price(s) quoted
by any bidder.
22.2 The ordering price of any bidder shall not exceed the lowest evaluated
package price.
22.3. The purchaser reserves the right for the placement of order of entire tendered
quantity on the bidder with the lowest evaluated price.
22.4 In the event of L2 and so on bidders refusing to accept its package de rated
to the price of L1 bidder, BSNL reserves the right to place the order for entire
quantity to the L1 bidder. It is mandatory for the L1 bidder to accept such an
offer (second APO) at evaluated L-1 price and shall perform the whole
contract as envisaged in the tender document. The additional quantity, due
to non-acceptance of respective quantity by L2 and so on bidders, as
envisaged in clause3 (Distribution of Quantity) in section 4 Part B, shall be
supplied by the L-1 bidder as part of whole contract.
23. PURCHASER'S RIGHT TO VARY QUANTITIES

(a) BSNL reserves the right to increase or decrease up to 25% of the
quantity of goods and services specified in the schedule of
requirements without any change in the unit price or other terms and
conditions at the time of award of contract.

24. PURCHASER'S RIGHT TO ACCEPT ANY BID AND TO REJECT ANY OR
ALL BIDS
The Purchaser reserves the right to accept or reject any bid, and to annul the
bidding process and reject all bids, at any time prior to award of contract
without assigning any reason whatsoever and without thereby incurring any
liability to the affected bidder or bidders on the grounds of purchasers action.
25. ISSUE OF ADVANCE PURCHASE ORDER
25.1. The issue of an Advance Purchase Order shall constitute the intention of the
Purchaser to enter into contract with the bidder.
25.2 The bidder shall within 14 days of issue of the advance purchase order, give
its acceptance along with performance security in conformity with the
proforma provided with the bid document at Section-7A.
25.3 L-1 bidder may be issued Advanced Purchase Order (APO) in two stages.
The first APO shall be issued for L-1 quantity as defined in clause above. The
second APO may be issued to L-1 bidder only when the Purchaser exercises
the right for placement of order on balance tendered quantity on the bidder
with the lowest evaluated price in conformity to Clause 22.3 & 22.4 of Section
4 Part A.
26. SIGNING OF CONTRACT
26.1 The issue of Purchase order shall constitute the award of contract on the
bidder.
26.2 Upon the successful bidder furnishing performance security pursuant to
clause 25, the Purchaser shall discharge the bid security in pursuant to
clause 9, except in case of L-1 bidder, whose EMBG/ EMD shall be released
only after finalization of ordering of complete tendered quantity in pursuance
to clause no. 22.4 & 25.3 of this section..
27. ANNULMENT OF AWARD
Failure of the successful bidder to comply with the requirement of clause 25 &
26 shall constitute sufficient ground for the annulment of the award and the
forfeiture of the bid security in which event the Purchaser may make the
award to any other bidder at the discretion of the purchaser or call for new
bids.
28. QUALITY ASSURANCE REQUIREMENTS
The supplier shall have Quality Management System supported and
evidenced by the following:
a) A Quality Policy.
29. Purchasers right to disqualify
Purchaser reserves the right to disqualify the supplier for a suitable period
(not less than one year & not more than 2 years) who habitually failed to
supply the equipment / undertake the work in time. Further, the suppliers
whose equipment / work does not perform satisfactory in the field in
accordance with the specifications may also be disqualified for a suitable
period (not less than one year & not more than 2 years)as decided by the
purchaser.

30. PURCHASERS RIGHT TO BAN BUSINESS DEALINGS
Purchaser reserves the right to bar the bidder from participating in future
tenders/EOIs/ RFPs of BSNL for a period of two years in case he fails to
honour its bid without sufficient grounds.
31. NEAR-RELATIONSHIP CERTIFICATE
31.1. The bidder should give a certificate that none of his/ her near relative, as
defined below, is working in the units where he is going to apply for the tender.
In case of proprietorship firm certificate will be given by the proprietor. For
partnership firm certificate will be given by all the partners and in case of
limited company by all the Directors of the company excluding Government
of India/ Financial institution nominees and independent non-Official part
time Directors appointed by Govt. of India or the Governor of the state and full
time Directors of PSUs both state and central. Due to any breach of these
conditions by the company or firm or any other person the tender will be
cancelled and Bid Security will be forfeited at any stage whenever it is noticed
and BSNL will not pay any damage to the company or firm or the concerned
person.
31.2. The Company or firm or the person will also be debarred for further
participation in the concerned unit.
31.3 The near relatives for this purpose are defined as:-
(a) Members of a Hindu undivided family.
(b) They are husband and wife.
(c) The one is related to the other in the manner as father, mother, son(s)
& Son's wife (daughter in law), Daughter(s) and daughter's husband
(son in law), brother(s) and brother's wife, sister(s) and sister's
husband (brother in law).
31.4. The format of the certificate is given in Section 6 (B).
32 VERIFICATION OF DOCUMENTS AND CERTIFICTES
The bidder will verify the genuineness and correctness of all documents and
certificates, including experience/ performance certificates, issued either by
the bidder or any other firm/ associate before submitting them in the bid. The
onus of providing genuineness of the submitted documents would rest with
the bidder.
As per requirement of the tenders conditions, if any document/ paper/
certificate submitted by the participant bidder is found to be false/ fabricated/
tempered/ manipulated at any stage during bid evaluation or award of
contract, then the bid security (EMBG) of the bidder would be forfeited and
the bidder would be disqualified from the tender. Action would also be taken
for banning of business dealing with the defaulting firm. In case contract has
already awarded to the bidder, then PBG would be forfeited and the contract
would be rescind/ annulled and BSNL would be at liberty to procure the
ordered goods and services from any other source at the risk and cost of the
defaulting bidder. Action would also be taken for banning business dealing
with the defaulting firm.

SECTION-4 Part B
SPECIAL INSTRUCTIONS TO BIDDERS
The Special Instructions to Bidders shall supplement the 'Instructions to Bidders'
and in case of any conflict with those in Section-4 Part A i.e. GENERAL
INSTRUCTIONS TO BIDDERS (GIB), the provisions herein shall prevail.
1. Eligibility Conditions
Please refer to Clause 4 of Section 1 (DNIT).
2. Bid Security
DD for bid security or Micro & Small Enterprise (MSE) registration certificate
for claiming exemption from submission of bid security, as prescribed in
clauses 9.1 & 9.2 of Section-4 A of the bid document should be submitted by
the bidder.
xviii) Distribution of Quantity and Evaluation of bid
a. The evaluation of bid shall be done as per the value entered in Column
E of Section 9 Part B.
b. The Financial Evaluation of each site shall be done independently.
The bidder who quotes lowest rate in the respective site shall be
declared L1 bidder in that site. The process will be followed for all the
nine sites.
c. Thus L1, L2, L3. Bidder shall be declared for each sites.
d. The work will be awarded to only one bidder at each site.
e. In case any bidder is L1 in more than three sites, then that bidder has
to give the choice of first three sites where he intends to carry out the
work. The work in remaining sites (other than three sites where the
bidder is L1) shall be offered to L2 bidder but at L1 rate provided the
L2 bidder is himself L1 bidder is in less then three sites. In case L2
does not agree, then the same be offered to L3 at L1 rate and so on. In
case, none of the bidder agree to execute work at L1 rate, then the
work for that site shall be offered to L1 bidder and the L1 bidder shall
be binded to accept the same.
Note: (i) In the event of any of the eligible bidder(s) not agreeing to supply the
equipment or not being considered by BSNL for ordering the equipment,
inter-se ranking of the bidders below the aforesaid bidder(s) will be recast to
fill up the vacated slot(s). This will be done to ensure that the number of
bidders on which order for supply of equipment to be placed remains same
as specified in the tender.
(ii) De-rating factor shall be calculated for determination of ordering price
in r/o L-2 & others based on L-1 price.
(iii) The purchaser reserves the right for the placement of order of entire
tendered quantity on the bidder with the lowest evaluated price.
(iv) The purchaser reserves the right for distribution of work as per BSNL
norms.

SECTION-4 Part C

E-Bidding instruction to bidders
1. General:
a. These E-tendering instructions supplement Instructions to bidders as
enclosed in Section-4 Part- A of the tender document.
b. Submission of bids only through online process is mandatory for this
tender.
2. The bidders intending to participate in e-bidding process shall have obtained
individual Digital Signing Certificate (DSC) well in advance.
3. The bidders intending to participate in e-bidding process shall have to register
with BSNL authorized e- Tendering agency namely M/s ITI Limited through
their website www.tenderwizard.com and selecting BSNL from their home
page.
4. Bidder shall have to pay approximately Rs 3500 plus service tax through
electronic transfer as one time annual registration fee for participating any
e-bid published by BSNL through ITI.
5. On registration with ITI bidder shall be provided access to ITI e-Bid web portal
for accessing and down loading and uploading bid document. It may please
be noted that bidder can access and down load bid document but cannot
participate in tendering process without registering themselves with ITI
e-Bid portal.
6. For participating in e-Tendering process bidder shall access e-Bid document
uploaded on the portal and pay requisite tender processing fee as defined
for each tender as designated window in the portal. Normally e-Bid
processing fee is 0.04% of estimated cost tender subject to minimum Rs
500 and maximum Rs 5000 plus GST (as applicable).
7. SUBMISSION OF E-BID DOCUMENTS:-
(i) The bidder shall be required to fill information and other details as defined
in Technical Eligibility Sheet.
ii) The bidder shall also be required to pay cost of bid document and bid
security as defined in DNIT. In case payment of bid cost and EMD are
made through BG, original copy of the same shall be submitted to of DE
(Plg.), O/o GMTD, BSNL, Golmuri, Jamshedpur, Jharkhand on being
asked. Bids without submission of original BG up to prescribed dates,
shall be rejected summarily.
III) The bidder shall be required to upload to scanned copy of eligibility
documents as defined in clause no-4 of section-I Part A (DNIT) of bid
document and shall also be required to furnish basic information of their
mandatory documents in the technical eligibility CET mentioned above and
defined at web portal.
iv) Technical Eligibility Sheet shall be part of Technical bid document and shall

be uploaded along with Technical bid and eligibility documents.
(v) Price/financial bid shall be uploaded separately in respective link only and
bidder shall be required to upload required information in electronic form
only. No hard copy of price bid shall be uploaded in mandatory/general
document. No hard copy of price bid is required to be submitted physically
to BSNL office.
8. Submit your bids well in advance of tender submission deadline on ETS as
there could be last minute problems due to internet timeout, breakdown, etc.
9. Minimum Requirements at Bidders end:-
a. Computer System with good configuration
(Min P IV, 1 GB RAM, Windows XP)
b. Broadband connectivity.
c. Microsoft Internet Explorer 6.0 or above
d. Digital Signing Certificate(s) for users.
10. The details for making payment through RTGS/NEFT is as below:
Company Name BHARAT SANCHAR NIGAM LIMITED
Bank Account Holder Name Accounts Officer (CASH) BSNL, Jamshedpur

Company Address O/O General Manager Telecom District, BSNL,
Golmuri, Jamshedpur-831003
City Jamshedpur
State Jharkhand
Company Bank Name UNION BANK OF INDIA
Company Bank Branch TINPLATE BRANCH, JAMSHEDPUR
Company Bank Code 026
Account Number 509201010036231
Bank Account Type Current (Collection Account)

Bank IFSC Code UBIN 0550922
Bank MICR Code 831026004
Bank Phone No 0657 2340499
Bank Officer Name Ms. Veena Prasad

GST Registration No 20AABCB5576G3ZX
TAN RCHB02357 F

11. Contact details of E-tendering Partner:
All the queries related to E-biding process and issue of passwords may
directly be addressed to BSNLs E- bidding partner M/S ITI Limited through
their E-tendering web portal. Address of the portal is given here for easy
access https://www.tenderwizard.com/BSNLKOL. If you need any further
assistance please feel free to call on SDE (Plg), O/o GMTD, BSNL
Jamshedpur on telephone number 0657-2340344 during 11:00 Hrs to
16:00 Hrs of any working day. Some of the contact details of our E-bidding
partner are given below:
PARTICULARS CONTACT CONTAC EMAIL ID

PERSON T
Sl
NUMBER
1 Registration Process, Mr. Arijit Manna 09674758725 Helpline3tenderwizard@gma
To Upload, To Mr. Babu il.com
09674758719
Download, To submit Priyabrata Helpline2tenderwizard@gma
the e-tender il.com
documents & Digital Mr. Tousik Ghosh
09674758724
Signature Helpline5tenderwizard@gma
il.com
2 e-Procurement Mr. Debraj Saha 09674758721 Debraj.saha007@gmail.com
Process Quarries HELP DESK 08049352000 08040482000
3 Digital Signature Ms. Saswati 09674758722 Helplinetenderwizard@gmail.

Certificate (DSC) To Majumder com
Purchase or Renew
4 For Business Harsh.bangalore 09674758720 Ni.chandan@gmail.com
Enquiries @gmail.com
12. Postal Address of E-bidding Partner:

Tender Inviting Authority BSNL O/o the GMTD, BSNL, FAX
Telecom Campus, Golmuri, 0657 2341350
Jamshedpur-831003
INDIA ITI Limited, A Government of India TENDERWIZARD SOLUTION E-PROCUREMENT/

Undertaking, No-22, Chittaranjan E-TENDERING HELP DESK NO. BD- 52 A,
Avenue, 2nd Floor, Kolkata- 700072 Rabindrapally, Kestopur, Near Frank Ross Pharmacy,
(Behind IDBI Bank) KOLKATA- 700101

SECTION-5 Part A

GENERAL (COMMERCIAL) CONDITIONS OF CONTRACT

1. APPLICATION
The general condition shall apply in contracts made by the purchaser for the
procurement of goods.
2. STANDARDS
The goods supplied under this contract shall conform to the standards
prescribed in the Technical Specifications mentioned in section -3.
3. PATENT RIGHTS
The supplier shall indemnify the purchaser against all third-party claims of
infringement of patent, trademark or industrial design rights arising from use
of the goods or any part thereof in Indian Telecom Network.
4. PERFORMANCE SECURITY
4.1 All suppliers (including MSEs who are registered with the designated MSME
bodies, like National Small Scale Industries Corporation etc. shall furnish
performance security to the purchaser for an amount equal to 5% (including
EMD) of the value of Advance purchase order within 14 days from the date of
issue of Advance Purchase Order by the Purchaser.
4.2 The proceeds of the performance security shall be payable to the Purchaser as
compensation for any loss resulting from the supplier's failure to complete its
obligations under the contract.
4.3 The performance security Bond shall be in the form of either Demand Draft in
favour of AO (Cash), O/o GMTD, BSNL, Jamshedpur or Bank Guarantee
issued by a scheduled Bank and in the proforma provided in 'Section-7A of
this Bid Document. Alternatively 2.5% will be deducted from the running bill (s)
for this bidder, in case bidder (s) furnish an option in this respect, at the
discretion of the purchaser.
4.4 The performance security Bond will be discharged by the Purchaser after
completion of the supplier's performance obligations including any warranty
obligations under the contract.
5. DELIVERY AND DOCUMENTS
5.1 Delivery of the goods and documents / works undertaken shall be made by
the supplier in accordance with the terms specified by the purchaser in its
schedule of requirements and special conditions of contracts, and the goods
shall remain at the risk of the supplier until delivery has been completed. The
delivery of the equipment shall be to the ultimate consignee as given in the
purchase order.

5.2 The delivery of the goods and documents / undertaking works shall be
completed within time frame stated in Clause 5 of Section-2 (Tender
information).
5.3 All Technical assistance for installation, commissioning and monitoring of the
equipment shall be provided by the Supplier at no extra cost during
laboratory evaluation, validation/ type approval and field trial, if any.
5.4 The extension of delivery period against the purchase order, if any, should be
granted subject to the condition that BSNL shall have the absolute right to
revise the price(s) and also to levy penalty for the delayed supplies.
6. INCIDENTAL SERVICES
The supplier may be required to provide any or all of the following services:
(a) Performance or supervision of on-site assembly and/or start-up of the
supplied Goods;
(b) Furnishing of tools required for assembly and/or maintenance of
supplied Goods;
(c ) Performance of supervision or maintenance and/or repair of the
supplied Goods, for a period of time agreed by the parties provided
that this service shall not relieve the supplier of any warranty
obligations under this contract.
7. WARRANTY
7.1 The supplier shall warrant that the stores to be supplied / works undertaken
shall be free from all defects and faults in materials used, workmanship and
manufacture and shall be of the highest grade and consistent with the
established and generally accepted standards for materials of the type
ordered and shall perform in full conformity with the specifications and
drawings.
7.2 The sticker as a seal with the date of repair will be put by the supplier on the
top / front part of each repaired item,. The same shall be repaired free of cost
if it goes out of order within warranty period of six months.
7.3 Replacement under warranty clause shall be made by the supplier free of all
charges at site including freight, insurance and other incidental charges.
8. PAYMENT TERMS
8.1 Payment as stated in clause 4 of Section -2 (Tender Information) shall be
made on receipt of goods by consignee / completion of works. For claiming
this payment the following documents are to be submitted to the paying
authority.
(a) Invoice clearly indicating break up details of composite price i.e. Basic
price and taxes such as Sales Tax, Service Tax etc, as applicable.
(b) Acknowledged Delivery Challan in original, in case of supply of Goods
(c) Certificate regarding satisfactory working of the repaired / installed
goods from the consignee, as applicable.
(d) Excise gate pass / invoice or equivalent document, if applicable.
(e) Proof of payment of Octroi/ entry tax etc., if applicable.

(f) Service Tax Payment, wherever applicable
(g) EPF/ESI Payment, wherever applicable
Note :- If the supplier fails to furnish necessary supporting documents i.e. excise
invoices etc. in respect of the Duties/taxes which are CENVAT-able, the
amount pertaining to such Duties/Taxes will be deducted from the
payment due to the firm.
8.2. The bidder has to give the mandate for receiving payment costing Rs.5 lakhs
and above electronically and the charges, if any, levied by bank has to be
borne by the bidder/ contractor/supplier. The bidder company is required to
give the following information for this purpose:-
(a) Beneficiary Bank Name:
(b) Beneficiary branch Name:
(c) IFSC code of beneficiary Branch
(d) Beneficiary account No.:
(e) Branch Serial No. (MICR No.):
9. PRICES
9.1 Prices charged by the supplier for goods delivered and services performed
under the contract shall not be higher than the prices quoted by the Supplier
in its Bid except for variation caused by change in taxes/ duties as specified
in Clause-9.2 mentioned below.
9.2 For changes in taxes/ duties during the scheduled delivery period, the unit
price shall be regulated as under:
(a) Prices will be fixed at the time of issue of purchase order as per taxes
and statutory duties applicable at that time
(b) In case of reduction of taxes and other statutory duties during the
scheduled delivery period, purchaser shall take the benefit of
decrease in these taxes/ duties for the supplies made from the date of
enactment of revised duties/taxes.
(c) In case of increase in duties/taxes during the scheduled delivery
period, the purchaser shall revise the prices as per new duties/ taxes
for the supplies, to be made during the remaining delivery period as
per terms and conditions of the purchase order.
9.3 Any increase in taxes and other statutory duties/ levies, after the expiry of the
delivery date shall be to the supplier's account. However, benefit of any
decrease in these taxes/duties shall be passed on to the Purchaser by the
supplier. The total price is to be adjusted (by reducing the basic price) with
increased duties and taxes as per price mentioned in PO.
10. CHANGES IN PURCHASE ORDERS

10.1 The purchaser may, at any time, by a written order given to a supplier, make
changes within the general scope of the contract in any one or more of the
following:
(a) the method of transportation or packing;

(b) the place of delivery; or
(c) the services to be provided by the supplier.
10.2 If any such change causes an increase or decrease in the cost of, or the time
required for the execution of the contract an equitable adjustment shall be
made in the contract price or delivery schedule, or both, and the contract
shall accordingly be amended. Any proposal by the supplier for adjustment
under this clause must be made within thirty days from the date of the receipt
of the change in order.
11. SUBCONTRACTS
The Supplier shall notify the Purchaser in writing of all subcontracts awarded
under this contract if not already specified in its bid. Such notification, in its
original bid or later shall not relieve the supplier from any liability or obligation
under the Contract.
12. DELAYS IN THE SUPPLIER'S PERFORMANCE

12.1 Delivery of the Goods and performance of the services shall be made by the
Supplier in accordance with the Delivery schedule, as specified in Clause 5 of
Section II.
12.2 Delay by the Supplier in the performance of its delivery obligations shall
render the Supplier liable to any or all of the following sanctions:
(a) forfeiture of its performance security,
(b) imposition of liquidated damages, as specified in Clause 13 below,
and/ or
(c) Short closure of the contract in part or full and/ or termination of the
contract for default.
13. LIQUIDATED DAMAGES (PENALTY CLAUSE)

13.1 If contractor/ supplier fails to complete the work within given time a
penalty of 1% per week will be charged subject to maximum of 10% of
the billed amount per month.
14. FORCE MAJEURE

14.1 If, at any time, during the continuance of this contract, the performance in
whole or in part by either party of any obligation under this contract is
prevented or delayed by reasons of any war or hostility, acts of the public
enemy, civil commotion, sabotage, fires, floods, explosions, epidemics,
quarantine restrictions, strikes, lockouts or act of God (hereinafter referred to
as events) provided notice of happenings of any such eventuality is given by
either party to the other within 21 days from the date of occurrence thereof,
neither party shall by reason of such event be entitled to terminate this
contract nor shall either party have any claim for damages against other in
respect of such non-performance or delay in performance, and deliveries
under the contract shall be resumed as soon as practicable after such an
event come to an end or cease to exist, and the decision of the Purchaser as
to whether the deliveries have been so resumed or not shall be final and
conclusive. Further that if the performance in whole or part of any obligation

under this contract is prevented or delayed by reasons of any such event for
a period exceeding 60 days, either party may, at its option, terminate the
contract.
14.2 Provided, also that if the contract is terminated under this clause, the
Purchaser shall be at liberty to take over from the Supplier at a price to be
fixed by the purchaser, which shall be final, all unused, undamaged and
acceptable materials, bought out components and stores in course of
manufacture which may be in possession of the Supplier at the time of such
termination or such portion thereof as the purchaser may deem fit, except
such materials, bought out components and stores as the Supplier may with
the concurrence of the purchaser elect to retain.
15. OTHER CONDITION: The bid shall not be accepted for those bidder against
whom warning letter, black list letter, forfeiture of EMD / SD, letter or any
adverse remarks has been issued by any organization / DOT / BSNL / State
Govt. / Semi Govt. / PSU or Central Govt.
16. TERMINATION FOR INSOLVENCY

The Purchaser may at any time terminate the Contract by giving written notice
to the Supplier, without compensation to the supplier. If the supplier becomes
bankrupt or otherwise insolvent as declared by the competent court provided
that such termination will not prejudice or affect any right of action or remedy
which has accrued or will accrue thereafter to the purchaser.
17. ARBITRATION
17.1 In the event of any question, dispute or difference arising under this
agreement or in connection there-with (except as to the matters, the decision
to which is specifically provided under this agreement), the same shall be
referred to the sole arbitration of the Chief General Manager, Jharkhand
Telecom Circle, BSNL, Ranchi or in case his designation is changed or his
office is abolished, then in such cases to the sole arbitration of the officer for
the time being entrusted (whether in addition to his own duties or otherwise)
with the functions of the Chief General Manager, Jharkhand Telecom Circle,
BSNL, Ranchi or by whatever designation such an officer may be called
(hereinafter referred to as the said officer), and if the Chief General Manager,
Jharkhand Telecom Circle, BSNL, Ranchi or the said officer is unable or
unwilling to act as such, then to the sole arbitration of some other person
appointed by the Chief General Manager, Jharkhand Telecom Circle, BSNL,
Ranchi or the said officer. The agreement to appoint an arbitrator will be in
accordance with the Arbitration and Conciliation Act 1996 as amended from
time to time. There will be no objection to any such appointment on the
ground that the arbitrator is a Government Servant or that he has to deal with
the matter to which the agreement relates or that in the course of his duties
as a Government Servant he has expressed his views on all or any of the
matters in dispute. The award of the arbitrator shall be final and binding on
both the parties to the agreement. In the event of such an arbitrator to whom

the matter is originally referred, being transferred or vacating his office or
being unable to act for any reason whatsoever, the Chief General Manager,
Jharkhand Telecom Circle, BSNL, Ranchi or the said officer shall appoint
another person to act as an arbitrator in accordance with terms of the
agreement and the person so appointed shall be entitled to proceed from the
stage at which it was left out by his predecessors.
17.2 The arbitrator may from time to time with the consent of both the parties
enlarge the time frame for making and publishing the award. Subject to the
aforesaid, Arbitration and Conciliation Act, 1996 and the rules made there
under, any modification thereof for the time being in force shall be deemed to
apply to the arbitration proceeding under this clause.
17.3 The venue of arbitration shall be O/o the Chief General Manager, Jharkhand
Telecom Circle, BSNL, Ranchi and/or SSA HQ or the office of the Arbitrator
situated at Ranchi or at the respective SSA HQ ,as the case may be.
18. SET OFF
Any sum of money due and payable to the supplier (including security deposit
refundable to him) under this contract may be appropriated by the purchaser
or the BSNL or any other person(s) contracting through the BSNL and set off
the same against any claim of the Purchaser or BSNL or such other person or
person(s) for payment of a sum of money arising out of this contract or under
any other contract made by the supplier with the Purchaser or BSNL or such
other person(s) contracting through the BSNL.
19. COURT JURISDICTION
19.1 Any dispute arising out of the tender/ bid document/ evaluation of bids/ issue
of APO shall be subject to the jurisdiction of the competent court at the place
from where the NIT/ tender has been issued.
19.2 Where a contractor has not agreed to arbitration, the dispute/ claims arising
out of the Contract/ PO entered with him shall be subject to the jurisdiction of
the competent Court at the place from where Contract/ PO has been issued.
Accordingly, a stipulation shall be made in the contract as under.
This Contract/ PO is subject to jurisdiction of Court at Jamshedpur only.
20. LABOUR LAWS.

20.1 The contractor shall comply with the provisions of the payment of Wages Act,
1936, Minimum wages Act, 1948, Employees liability Act 1938, Workmen's
Compensation Act 1923, Industrial Dispute Act 1947 and the Contract Labour
(Regulation and Abolition) Act, 1970 or the modifications thereof EPF Act 1948
or any other labour law relating thereto and the rules made thereunder from
time to time. He shall also indemnify the Nigam against any payments to be
made for due observance of the said laws. The workman being employed by
the contractor shall have no claim for regular employment in BSNL
20.2 The contractor shall be responsible for any losses/damages etc that may have
occurred during execution of work and shall pay compensation to his/their
workmen payable under Workmens' Compensation Act 1923(VII) for injuries
caused to the workmen. If such compensation is paid by the Nigam as a
Principal Employer under sub section (i) of section 12 of the same Act on
behalf of the contractor, it shall be recovered by the Nigam from the contractor

under section (ii) bid from security deposit or any other dues payable by the
Nigam to the contractor on any account.
20.3 No minor labour (below the age of eighteen years) shall be employed on the
work.
20.4 Indemnity - It is the responsibility of the supplier to ensure that outward
supply return (GSTR-1) is filed correctly and to declare correct information on
the invoice and GST portal.
In case of mismatch because of vendors fault, prompt amendments must be

made by the supplier else supplier shall berequired to indemnify BSNL of the
loss of credit due to mis-match and BSNL shall recover the said amount from
vendor. The compliances to be adhered by supplier includes (but is not
limited to) the following:
(i) Uploading appropriate invoice details on the GSTN (Goods and Service
Tax Network) within the stipulated time;
(ii) Issuing GST compliant invoice / CN/ DN. PO issued by BSNL should be
referred by supplier for capturing information on the invoice;
(iii) Acceptance of changes made by BSNL on GSTN on account of
non-upload or incorrect upload of details on GSTN. Such changes w.r.t. the
mis-match are required to be accepted by supplier within the time limit
prescribed under the GST law. It must be noted that in case supplier does not
accept such changes within the time limit prescribed under GST law, the loss
of input tax credit (if any) would be recovered from the supplier.
BSNL reserves the right to be indemnified for the credit loss and recover the
said amount from the supplier in case BSNL is unable to claim the input tax
credit for any non-compliance or default or due to lack of diligence on the part
of the supplier. Further in case any credit is not received or short credit is
received or in case of any error because of which no credit is received then
such equivalent amount is not liable to be paid by BSNL. Where, however the
amount has already been paid by BSNL the same is liable to be recoverable
or adjustable against subsequent payments.
20. 5 Indemnity Clause - It is hereby agreed between both the parties that in case
any GST and/ or cess liability, interest, penalties or any other tax/ duty/
amount/ charge/ liability / professional costs related to litigation becomes
payable by BSNL or input tax credit is denied to BSNL due to failure of the
supplier to comply with the relevant laws/ regulations applicable in India or
overseas, Supplier undertakes to indemnify BSNL for an amount equal to
amount payable by BSNL and the same shall be recovered by BSNL
21. In addition to Labour laws 1971, the contractor shall abide by the & provisions
of EPF & Misc provisions Act 1952 and Employees provident Fund Scheme
1952. Each claim bill of contractors must accompany the (I) list showing the
details of labourers/ employees engaged (II) Duration of their engagement
(III) The amount of wages paid to such labourers/ employees for the duration
in question (IV) Amount of EPF contributions (both employers & employees
contributions) for the duration of engagement in question, paid to the EPF
Authorities (V) copes of authenticated documents of payments of such
contributions to EPF Authorities & (VI) a declaration from the contractors
regarding compliance of the conditions of EPF Act 1952 and ESI.

SECTION-6 PART A


UNDERTAKING & DECLARATION

6(A) - For understanding the terms & condition of Tender & Spec. of work
a) Certified that:
1. I/ We . have read, understood and

agree with all the terms and conditions, specifications included in the
tender documents & offer to execute the work at the rates quoted by
us in the tender form.
2. If I/ We fail to enter into the agreement & commence the work in time,
the EMD/ SD deposited by us will stand forfeited to the BSNL.
b) The tenderer hereby covenants and declares that:
1. All the information, Documents, Photo copies of the Documents/

Certificates enclosed along with the Tender offer are correct.
2. If anything is found false and/or incorrect and/or reveals any

suppression of fact at any time, BSNL reserves the right to debar our
tender offer/ cancel the LOA/ Purchase/ work order if issued and forfeit
the EMD/ SD/ Bill amount pending with BSNL. In addition, BSNL may
debar the contractor from participation in its future tenders.
Date:
Signature of Tenderer
Place: Name of Tenderer .

Along with date & Seal

SECTION-6 PART B


6 (B) NEAR-RELATIONSHIP CERTIFICATE:

(Format of the Certificate to be given as per the clause 31.4 of Section-4 Part-A by
the bidder in respect of status of employment of his/ her near relation in BSNL)
The format of the certificate to be given is "I.

S/o.r/o..hereby
certify that none of my relative(s) as defined in the tender document is/are employed
in BSNL unit as per details given in tender document. In case at any stage, it is
found that the information given by me is false/ incorrect, BSNL shall have the
absolute right to take any action as deemed fit/without any prior intimation to me."
Signature of the tenderer

With date and seal

SECTION-6 PART C


6 (C) PAYMENT INSULATION UNDERTAKING:
I/ We undertake that I/ We have sufficient capital resources to carry out operations

and will make due payment to our firms labour/ employees assigned to execution of
the Tender No: 14-418/ e-Tender/ House Keeping/ 17-18/ 01 of Jamshedpur SSA
(BSNL) as per laws every month insulating it from payments from BSNL. I/ We also
under take to perform in faithful and efficient manner the work of this tender without
linking it to payments from BSNL.
Signature of the tenderer

With date and seal

SECTION- 7 PART - A

PROFORMAS
7(A) For the Performance Guarantee
(To be typed on Rs.100/- non-judicial stamp paper)
Dated:..
Sub: Performance guarantee.
1. Whereas The Managing Director acting through General Manager Telecom
District, BSNL, Jamshedpur 831003..(hereafter referred to as BSNC) has issued
an APO no. ... Dated //20.. awarding the work
of .. to
M/s ..
R/o (hereafter referred to
as Bidder) and BSNC has asked him to submit a performance guarantee in favour
of The Managing Director acting through General Manager Telecom District, BSNL,
Jamshedpur 831003 of Rs. ../- (hereafter referred to as P.G.
Amount) valid up to //20(hereafter referred to as Validity Date)
Now at the request of the Bidder, We
Bank Branch
having .. . .
. (Address) and Regd. office address
as ...
(Hereinafter called the Bank) agreed to give this
guarantee as hereinafter contained:
2. We, the Bank do hereby undertake and assure to the BSNC that if in the
opinion of the BSNC, the Bidder has in any way failed to observe or perform
the terms and conditions of the said agreement or has committed any breach
of its obligations there-under, the Bank shall on demand and without any
objection or demur pay to the BSNC the said sum limited to P.G. Amount or
such lesser amount as BSNC may demand without requiring BSNC to have
recourse to any legal remedy that may be available to it to compel the Bank
to pay the same.
3. Any such demand from the BSNC shall be conclusive as regards the liability
of Bidder to pay to BSNC or as regards the amount payable by the Bank
under this guarantee. The Bank shall not be entitled to withhold payment on
the ground that the Bidder had disputed its liability to pay or has disputed the
quantum of the amount or that any arbitration proceeding or legal proceeding
is pending between Bidder and BSNC regarding the claim.

4. We, the Bank further agree that the guarantee shall come into force from the
date of its issue and shall remain in full force and effect up to its Validity date.
5. The Bank further agrees that the BSNC shall have the fullest liberty without
the consent of the Bank and without affecting in any way the obligations
hereunder to vary any of the terms and conditions of the said agreement or to
extend the time for performance of the said agreement from any of the
powers exercisable by BSNC against the Bidder and to forebear to enforce
any of the terms and conditions relating to the said agreement and the Bank
shall not be relieved from its liability by reason of such failure or extension
being granted to Bidder or through any forbearance, act or omission on the
part of BSNC or any indulgence by BSNC to Bidder or any other matter or
thing whatsoever which under the law relating to sureties would but for this
provision have the effect of relieving or discharging the guarantor.
6. Notwithstanding anything herein contained ;
(a) The liability of the Bank under this guarantee is restricted to the P.G.
Amount and it will remain in force up to its Validity date.
(b) The guarantee shall stand completely discharged and all rights of the
BSNC under this Guarantee shall be extinguished if no claim or
demand is made on us in writing on or before its validity date.
7. In case BSNC demands for any money under this bank guarantee, the same
shall be paid through bankers Cheque in favour of AO (Cash), O/o GMTD ,
BSNL, Golmuri, Jamshedpur payable at Jamshedpur.
8. The Bank guarantees that the below mentioned officer who have signed it on
behalf of the Bank have authority to give this guarantee under its delegated
power.
Place:
Date: .. (Signature of the Bank Officer)
Rubber stamp of the bank
Authorized Power of Attorney Number: .
Name of the Bank officer: ..
Designation:
Complete Postal address of Bank:

Telephone Numbers ..
Fax numbers

SECTION-7 PART B


7 (B) For Letter of Authorization for attending Bid Opening Event.

(To be typed preferably on letter head of the company)
Subject: Authorization for attending Bid opening
I/ We Mr. /Ms. .. have submitted our bid for

the tender no. . in respect
of .. (Item of
work) which is due to open on . (date) in the Meeting Room,
O/o .
We hereby authorize Mr. / Ms. & Mr. /
Ms. (alternative) whose signatures are attested below, to
attend the bid opening for the tender mentioned above on our behalf.
.
Signature of the Representative
Signature of Bidder/ Officer authorized to sign
Name of the Representative on behalf of the Bidder
.
Signature of the alternative Representative
..
Name of the alternative Representative
Above Signatures Attested

Note 1: Max of two representative will be permitted to attend the Bid opening
2. Permission for entry to the hall where bids are opened may be refused in
case authorization as prescribed above is not received.

SECTION- 8 PART A Paste the
BHARAT SANCHAR NIGAM LIMITED latest photo
(A Government of India Enterprise) of the person
O/o General Manager Telecom District, signing the
bid document

Bidders profile & Questionnaire.

Tenderer / Bidders Profile & Questionnaire
(To be filled in and submitted by the bidder)
A) Tenderers Profile
1. Name of the Individual/ Firm:
2. Present Correspondence Address
..
..
..
Telephone No. .. Mobile No. ...
FAX No.
3. Address of place of Works/
Manufacture ...
.

Telephone No. .... Mobile No.
4. State the Type of Firm: Sole proprietor-ship/partnership firm /
(Tick the correct choice): Private limited company.
5. Name of the sole proprietor/ partners/ Director(s) of Pvt. Ltd Co.:
S. No. Name Fathers Name Designation
1.
2.
3.
4.
6. Name of the person authorized to enter into and execute contract/
agreement and the capacity in which he is authorized (in case of
partnership/ private Ltd company):

..
.
7. Permanent Account No. :
8. Details of the Bidders Bank for effecting e-payments:

(a) Beneficiary Bank Name:
(b) Beneficiary branch Name:.
(c) IFSC code of beneficiary Branch..
(d) Beneficiary account No.:.
(e) Branch Serial No. (MICR No.):...
9. Whether the firm has Office/ works (i.e. manufacture of the tendered item)
in Jamshedpur? If so state its Address

B) Questionnaire
1. Do you think any other detail/ material is required to complete the work
specified in the specification? Yes/ No.
1.1 If Yes, Give details

2. Do you think any other item of work need be included in tender form to
complete the work specified in the specification? Yes/ No.
2.1 If Yes, Give details

3. Kindly indicate the maximum Quantity of tendered material which you are
capable of supplying within the scheduled delivery period.
Name of the tendered Item Qty that can be supplied by the firm
within scheduled delivery period.
4. Suggestion for improvement of the tender document.

.
.
.
Place.
Signature of contractor
Date . Name of Contractor

SECTION 8 Part B

FORMAT OF AGREEMENT
The successful bidder shall have to execute the following agreement.
The agreement made on this ..day of
(month)(year).between
M/s. ..herein after called The Supplier ( which expression shall
unless executed by or repugnant to the context , include its successors, heir,
executors, administrative representative and assignee ) of the one part & GMTD,
BSNL, Jamshedpur on behalf of CMD, Bharat Sanchar Nigam Limited herein after
referred to BSNL of the other part.
Where as the Supplier has offered to enter into contract with BSNL for the
execution of work for House Keeping Work in Jamshedpur SSA on the terms and
conditions herein contained and the rates approved by GMTD, BSNL, Jamshedpur
(copy of Rates annexed) have been duly accepted and where as the necessary
security deposits have been furnished in accordance with the provisions of the
tender document and whereas no interest will be claimed on the security deposit.
Now these presents witness and it is hereby agreed and declared by and
between the parties to these presents as follows :
1) The Supplier shall, during the period of this contract that is to say
fromtoor completion of work for
Rs.. .(in words)whichever is
earlier or until this contract shall be terminated by such notice as is herein after
mentioned, safely carryout, by means of labours, employed at his own expenses,
(and by means of tolls, implements and equipment etc. to be supplied by him to
his labour at his own expenses, as described in tender document ( annexed to
the agreement), when The GMTD, BSNL, Jamshedpur or any other persons
authorised by The GMTD, BSNL, Jamshedpur in that behalf require. It is
understood by the contractor that the quantity of work mentioned on the
schedule is likely to change as per actual requirements as demanded by
exigencies of service.

2) The NIT (notice inviting tender), Bid documents (Qualifying and
Financial ) ,letter of intent, approved rates, annexed hereto and such other
additional particulars, instructions, drawing, work orders as may be found
requisite to be given during execution of the work shall be deemed and taken to
be an integral part of the contract and shall also be deemed to be included in the
expression The Agreement and The Contract wherever herein used.
3) The Supplier shall also supply the requisite number of workmen with means &
materials as well as tools, appliances, machine, implements, vehicles for
transportation, cartage etc. required for the proper execution of work within the
time prescribed in the work orders.
4) The Supplier hereby declares that nobody connected with or in the employment
of the Department of Telecommunications / BSNL is not/ shall not ever be
admitted as partner in the contract.
5) The Supplier shall abide by the terms and conditions, rules, guidelines,
construction practices, safety precautions etc. stipulated in the tender document
including any correspondence between the contractor and the BSNL having
bearing on execution of work and payments of work to be done under the
contract.
6) The Supplier hereby declare that he will abide by the Labour Laws, 1971 and
provision of EPF & miscellaneous provisions act, 1952 and Employees
Provident Fund Scheme, 1952. Each claim bill of Contractors must accompany
the (1) List showing the details of Labourers/ employees engaged (2) Duration of
their engagement (3) The amount of wages paid to such labourers/ employees
for the duration in question (4) Amount of EPF Contributions (both Employers &
Employees Contributions) for the duration of engagement in question, paid to
the EPF Authorities (5) Copies of authenticated documents of payments of such
contributions to EPF Authorities & (6) A declaration from the contractor(s)
regarding compliance of the conditions of EPF Act, 1952 and ESI.
In witness whereof the parties presents have here into set their respective hands
and seals the day and year in_____________
Above written :
Signed, sealed & Delivered by

The above named Supplier
Witness :
Signed & Delivered on behalf of BSNL
Witness :

SECTION-9 Part-A

BID FORM
To From,
The DE (Planning) .
O/o the GMTD, BSNL,
Golmuri, Jamshedpur-3
Bidders Reference No:.... Dated.
Ref: Your Tender Enquiry No. dated
1. Having examined the above mentioned tender enquiry document including
amendment/ clarification/ addenda Nos. ......................
dated .. the receipt of which is hereby duly
acknowledged, we, the undersigned, offer to supply and
deliver .............................................. in conformity with the said drawings,
conditions of contract and specifications for the sum shown in the schedule of
prices attached herewith and made part of the financial Bid.
2. Bid submitted by us is properly sealed and prepared so as to prevent any
subsequent alteration and replacement.
3. We agree to abide by this Bid for a period of .days from the date fixed
for Bid opening or for subsequently extended period, if any, agreed to by us.
This bid shall remain binding upon us up to the aforesaid period.
4. We understand that you are not bound to accept the lowest or any bid, you
may receive.
5. If our Bid is accepted, we will provide you with a performance guarantee from
a Scheduled Bank for a sum @ 5% (including EMD) of the contract value for
the due performance of the contract.
6. If our Bid is accepted, we undertake to complete delivery of all the items and
perform all the services specified in the contract in accordance with the
delivery schedule specified in the Section-2 (Tender Information).
7. Until a formal Purchase Order of Contract is prepared and executed, this Bid
together with your written acceptance thereof in your notification of award
shall constitute a binding contract between us.
Dated: ....... day of ................... 20
Signature .
Witness Name ..
Signature. In the capacity of .
Name .. Duly authorized to sign the bid for and on
Address ...................................... behalf of ..............................................

SECTION-9 Part-B
Tender No: 14-418/ e-Tender/ House Keeping/ 17-18/ 01 Dated at Jamshedpur the 16/10/2017
PRICE SCDEDULE
SCHEDULE OF REQUIREMENTS AND RATE(S) TO BE QUOTED.
Sl. Name of Work Rate per month in Rs.
NO. (inclusive of all taxes)
excluding GST
[A] [B] [C]
1 House Keeping Work at Garamnala Telephone Exchange building and ETP Building including both campus
2 House Keeping Work at GM Building & Planning Building including campus
3 House Keeping Work at Kadma Telephone Exchange building including campus
4 House Keeping Work at Sidhgora Telephone Exchange building including campus
5 House Keeping Work at Pardih Telephone Exchange building including campus
6 House Keeping Work at Sankosai Telephone Exchange building including campus
7 House Keeping Work at Adityapur-I Telephone Exchange building including campus
8 House Keeping Work at Parsudih Telephone Exchange building including campus
9 House Keeping Work at Manifit Telephone Exchange building including campus
Note:-
1. The bidder may quote for either one or more or all sites.
2. The evaluation of each site shall be done independently, based on the rate quoted by respective bidder for that site.

House Keeping/ 17-18 Signature and the Seal of the bidder
Page 50
3.The evaluation of the bid shall be done as per Clause 3 of Section 4, Part B
4. We hereby declare that in quoting the above prices, we have taken into account the entire credit on inputs available under the MODVAT SCHEME
introduced w.e.f. 1st March 1986 and further extended on more items till date.
5. GST will be extra as applicable. All Taxes except CGST, SGST, UTGST, IGST if any, required to be paid in Invoices shall be born by Supplier.
6. Where the Supplier is Registered as a composition dealer under GST Act, it shall declare the same at the time of acceptance of purchase order.
Supplier shall not levy or impose taxes under GST on invoices.

House Keeping/ 17-18 Signature and the Seal of the bidder
Page 51

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SECTION 1

BHARAT SANCHAR NIGAM LIMITED

Tender No: 14-418/ e-Tender/ House Keeping/ 17-18/ 01

Sub:- e-Tender for House Keeping Works in Jamshedpur SSA.

Please find enclosed the e-tender document in respect of above mentioned

Section No. Item Page No.

Tender No: 14-418/ e-Tender/ Read, understood & complied

Detailed NOTICE INVITING e-TENDER (DNIT)

Tender No: 14-418/ e-Tender/ House Keeping/ 17-18/ 01

1. On behalf of CMD, BSNL, e-Bids are invited by GMTD Bharat Sanchar

Tender No: 14-418/ e-Tender/ Read, understood & complied

Tender No: 14-418/ e-Tender/ Read, understood & complied

5. Purchase of e-Tender Document:

Tender No: 14-418/ e-Tender/ Read, understood & complied

7. Opening of e-Tender Bids: The tender shall be opened in presence of the

9. Place of opening of e-Tender bids:

Tender No: 14-418/ e-Tender/ Read, understood & complied

NOTICE INVITING e-TENDER

Tender No: 14-418/ e-Tender/ Read, understood & complied

Tender No: 14-418/ e-Tender/ House Keeping/ 17-18/ 01

Tender No: 14-418/ e-Tender/ Read, understood & complied

Tender No: 14-418/ e-Tender/ Read, understood & complied

Further it shall be the responsibility of supplier to declare the details of such

Tender No: 14-418/ e-Tender/ Read, understood & complied

Tender No: 14-418/ e-Tender/ Read, understood & complied

2. It shall be the responsibility of vendor to provide reconciliation statement of

Tender No: 14-418/ e-Tender/ Read, understood & complied

Tender No: 14-418/ e-Tender/ House Keeping/ 17-18/ 01

It is presumed that the tenderer has sufficient experience of similar

The BSNL desires to award the work of house keeping in Jamshedpur

2. Dusting of furniture, doors, windows, office equipment, lightweight partitions,

5. Washing of tiled / concreted portion in the compound, sweeping and

Tender No: 14-418/ e-Tender/ Read, understood & complied

3. The labour welfare measures, workman compensation, contract labour

4. Letter issued from Asst. Labour Commissioner(C), Chaibasa regarding

Tender No: 14-418/ e-Tender/ Read, understood & complied

Tender No: 14-418/ e-Tender/ House Keeping/ 17-18/ 01

TECHNICAL SPECIFICATIONS/ Requirements

3. Dusting of entire furniture and office equipment with appropriate dusting

5. Wiping of passages and staircases daily before 9.00 A.M.

6. Washing of tiles in open / covered area daily.

9. Watering of plants daily.

10. Proper maintenance of garden. activities like weeding out, manuring,

12. Sweeping and Cleaning of terrace of Technical, Administrative, office

All the area should be clean to present a perfect corporate look.

Tender No: 14-418/ e-Tender/ Read, understood & complied

1.1 Obtaining license before commencement of work:

Tender No: 14-418/ e-Tender/ Read, understood & complied

Tender No: 14-418/ e-Tender/ Read, understood & complied

Tender No: 14-418/ e-Tender/ Read, understood & complied

BHARAT SANCHAR NIGAM LIMITED

Tender No: 14-418/ e-Tender/ House Keeping/ 17-18/ 01

SCHEDULE OF REQUIREMENTS (SOR)

Sl. No. Name of Work

Tender No: 14-418/ e-Tender/ Read, understood & complied

Tender No: 14-418/ e-Tender/ House Keeping/ 17-18/ 01

GENERAL INSTRUCTIONS TO BIDDERS (GIB)

Tender No: 14-418/ e-Tender/ Read, understood & complied

2.0 ELIGIBILITY CONDITIONS:

Tender No: 14-418/ e-Tender/ Read, understood & complied

7.0 BID PRICES

Tender No: 14-418/ e-Tender/ Read, understood & complied

Tender No: 14-418/ e-Tender/ Read, understood & complied

12.0 SEALING AND MARKING OF BIDS