1

INTERNATIONAL GENERAL CERTIFICATE candidates Observation sheet

(2010-Specification)
IGC3 THE HEALTH AND SAFETY
PRACTICAL APPLICATION

Student Name: Sheet Number:___1___ to ___16

Place of Inspected: Student Number:
Date of Inspection: 05/11/2017

Observations Control Measures Timescale

Immediate, Medium and Longer- (Immediate, 1
Hazards and Good Practice Term Actions week, etc)

1. It has been observed that, good fire safety To be continued

It has been outstanding practice and
practices in CPP over all facility in Juyaimah needs to be carried on regular basis.
camp and office areas are equipped with fire
monitoring system and internal and external
hose reels with adequate water supply
dedicated for fire fighting and pressurized by
means of electrical engine driven pumps
inspected on daily, weekly and monthly
basis.
(Risk level -low)
2. I have observed that, CPP main office Outstanding practice by CPP To be continued
building emergency exit doors are properly management and at the mean time
installed and identified by means of safety
they needs to be keep going to
signs, directions and without any
obstructions. It has been equiped with fire maintain it.
safety divices e.g: Fire Alerm, Emergency
Portable light & Panic bar etc. Which will
help to the office staffs to escape the office
building during any emergency with out
having any kind of difficulties and proceed
to the assimbly point.
(Risk level- low)
 2

INTERNATIONAL GENERAL CERTIFICATE candidates Observation sheet

(2010-Specification)
IGC3 THE HEALTH AND SAFETY
PRACTICAL APPLICATION

Student Name: Sheet Number:___1___ to ___16

Place of Inspected: Student Number:
Date of Inspection: 05/11/2017

Observations Control Measures Timescale

Immediate, Medium and Longer- (Immediate, 1
Hazards and Good Practice Term Actions week, etc)

3. Observed good welfare facilities including Brilliant Practice To be continued

change rooms, washrooms, drinking water
air condition rest room and mosque.
(Risk level low)
4. Emergencies response candidates are Superb Practice To be continued
nominated in each department. ERT
(Emergences Response Team) includes fire
fighter, first aiders floor wardens. ERT is
aware of their responsibilities in case of any
emergency.
(Risk level- low)
5. Employee Health & Safety committee Good Practice To be continued
meetings are held on weekly and monthly
basis minutes of meetings are shared with
top management and posted on notice board
in understandable language, and for those
who cannot understand and read they are
then separated in one who understand the
English as well their language he makes them
understand
(Risk level- low)
 3

INTERNATIONAL GENERAL CERTIFICATE candidates Observation sheet

(2010-Specification)
IGC3 THE HEALTH AND SAFETY
PRACTICAL APPLICATION

Student Name: Sheet Number:___1___ to ___16

Place of Inspected: Student Number:
Date of Inspection: 05/11/2017

Observations Control Measures Timescale

Immediate, Medium and Longer- (Immediate, 1
Hazards and Good Practice Term Actions week, etc)

6. Contents of the first aid boxes are observed Fill the first box Immediately
short may not serve its purpose when Maintained the list of existing aids 1 Week
required. materials in box
(Risk level-Medium) Maintained the record of the 1 week
consumed items.

7. One of the locks of A type ladder being used Stop the use of faulty ladder Immediately
is observed slightly broken, can cause fall Repair the lock of ladder 1 Hour
and lead to personal injury. Ensure the inspection of ladders Immediately
(Risk level Medium) prior to use by the user.

8. Blending of oil workers are observed to be
working without proper specific PPE
required i.e. mask, prolonged exposure may
cause acute or may be chronic respiratory
diseases.
(Risk level Medium)
Ensure the wearing of mask. Immediately
Train the workers on adverse health 1 week
effects in case of not wearing the
mask.
Ensure competent supervision to Immediately and
adhere with PPE requirements keep on-going
 4

INTERNATIONAL GENERAL CERTIFICATE candidates Observation sheet

(2010-Specification)
IGC3 THE HEALTH AND SAFETY
PRACTICAL APPLICATION

Student Name: Sheet Number:___1___ to ___16

Place of Inspected: Student Number:
Date of Inspection: 05/11/2017

9. Few of the loaders are observed to be Stop the handling Immediately

handling the cartoons improperly awkward
posture may lead to backache Arrange training on safe handling of 1 day
(Risk level-Medium) load
Immediately and
Ensure competent supervision to on-going
ensure adherence with site rules
 5

INTERNATIONAL GENERAL CERTIFICATE candidates Observation sheet

(2010-Specification)
IGC3 THE HEALTH AND SAFETY
PRACTICAL APPLICATION

Student Name: Sheet Number:___1___ to ___16

Place of Inspected: Student Number:
Date of Inspection: 05/11/2017

Observations Control Measures Timescale

Immediate, Medium and Longer- (Immediate, 1
Hazards and Good Practice Term Actions week, etc)

10. Few of the data entry operators/computer Provide break after every hour. Immediately and
on-going
users facing backache due to continue
working on computers(WRULD) Arrange training on WRULD 1 Week
(Risk level-Medium) prevention.

1 Month
Conduct ergonomics survey to
address the WRULD.

11. Trailing cables are observed near production Make proper arrangement of all Immediately
machine can cause tripping and result in cables.
personal injury. Provide adequate outlets/socket to 1 day
avoid trailing cables.
(Risk level-Medium)
Contain the cables in duct cable tray 1 Week
where required.

12. The fire alarm sound is very low and in case The replacement and maintenance of Immediately
of fire it may not rings loudly which may fire alarm.

results in personnel injury and property 1 Day

Check ensure all are working
damage and low response to kill of fire properly.
Mock drill should be conducted. 1 week
(Risk level Medium)

Observations Control Measures Timescale

 6

INTERNATIONAL GENERAL CERTIFICATE candidates Observation sheet

(2010-Specification)
IGC3 THE HEALTH AND SAFETY
PRACTICAL APPLICATION

Student Name: Sheet Number:___1___ to ___16

Place of Inspected: Student Number:
Date of Inspection: 05/11/2017

Immediate, Medium and Longer- (Immediate, 1

Hazards and Good Practice Term Actions week, etc)

13. Light level in stores areas are less which may Install additional lights to ensure 1 week
cause eye fatigue and stress. proper lighting.

(Risk level Medium)

Conduct the light survey in all the 2 Week
areas.

Provide lightening based on survey 1 day

reports.

14. One of the workers is observed to be Stop the activity. Immediately

handling chemicals bottles without wearing
apron. Any chemical leakage may lead to
Ensure that the apron is worn along Immediately
burn.
with chemical resistant gloves and
(Risk level Medium)
shoes.

Ensure competent supervision to Immediately

adhere with PPE requirements.

15. Metallic scrap is observed scattered in waste Arrange the proper placement of 1 Hour
storage area may cause tripping and result in scrap material.

personal injury. 1 Day

Arrange training of the concerned
(Risk level High) staff on good housekeeping practices

Arrange frequent inspection to

1 Week
maintain the good standards all the
times.
 7

INTERNATIONAL GENERAL CERTIFICATE candidates Observation sheet

(2010-Specification)
IGC3 THE HEALTH AND SAFETY
PRACTICAL APPLICATION

Student Name: Sheet Number:___1___ to ___16

Place of Inspected: Student Number:
Date of Inspection: 05/11/2017

16. One of the production machine known as Ensure the wearing of ear muffs Immediately
Simmer used for can capping is operator is during machine operation.

observed to be working without ear muff ,

may affect hearing in case of prolonged Arrange trainings of the concerned 1 Day
exposure to nose. staff.
(Risk level High)
Carry out audiometric testing
periodically to assess the effectiveness 1 Month
of the controls.

Conduct Health Surveillance of all Immediately

related operators.

Identify the confined spaces Immediately

17. One of the confined spaces is not identified
may endanger the entrant. Educate the concerned staff on the 1 week
hazards associated with confined
spaces entry and emergences
procedures.

Conduct a survey to ensure that all the 2 Week

confined spaces have been identified
in the list of confined spaces and
danger signs have been posted close
to each.
 8
INTERNATIONAL GENERAL CERTIFICATE
(2010-Specification)
IGC3 THE HEALTH AND SAFETY
PRACTICAL APPLICATION
Student Name:
Place of Inspected:
18. During the maintenance of one of the
machine energy sources are observed to be
identified with tags but not locked out in
case of sudden energizing of machine by
mistake may be fatal to maintenance
workers.
(Risk Level High)
19. Few of the stem pipes are observed without
insulations, contact with the hot surface may
cause skin burn.
(Risk-Level high)
20. No eye wash & safety shower is observed
near the chemical storage tank, may cause
delay in first aid in case of exposure to
chemicals.
(Risk level High)
candidates Observation sheet
Sheet Number:___1___ to ___16
Student Number:
Date of Inspection: 05/11/2017
Stop the work Immediately
Ensure that energy sources are tagged 30 Minutes
out and locked out prior to start the
maintenance work.
Arrange on lockout/tag out Prior to start
procedures to concern staff maintenance
Restrict the access to exposed pipes
Immediately
by barriers and signs.
Instruct the workers on the hazards 1 Day
associated with hot surfaces.
Arrange the insulation of exposed
2 Weeks
pipes.
Arrange the installation of eye wash 1 Week
and safety shower close to the storage.
Train the concerned staff on use of 1 Week
eye wash and safety shower and first
aid measures in case of exposures to
chemicals.
 9

INTERNATIONAL GENERAL CERTIFICATE candidates Observation sheet

(2010-Specification)
IGC3 THE HEALTH AND SAFETY
PRACTICAL APPLICATION

Student Name: Sheet Number:___1___ to ___16

Place of Inspected: Student Number:
Date of Inspection: 05/11/2017

21. Wielding operation are being carried out

near the waste storage without any Stop the work Immediately
precautionary measure, any spark may cause
fire.
Get the authorization of hot work Immediately
through hot work permit and fulfill its
requirements as per checklist

Arrange training of concerned staff on

safe hot work procedures prior to 1 Hour
restart the work.

22. One of the fork lift is observed parked with Park the forklift in designated area.
forks up in little in the air, may result in Immediately
tripping/falling of some one.

Instruct the forklift operators on the

Immediately
hazards related to it.

Immediately and
Ensure the compliance of site rules on-going
through competent supervision.
 10

INTERNATIONAL GENERAL CERTIFICATE candidates Observation sheet

(2010-Specification)
IGC3 THE HEALTH AND SAFETY
PRACTICAL APPLICATION

Student Name: Sheet Number:___1___ to ___16

Place of Inspected: Student Number:
Date of Inspection: 05/11/2017

23. The forklift has got no fire extinguisher

which can cause serious damage to forklift At least one fire extinguisher has to be Immediately
operator & forklift in case of fire provided
(Risk level High)
Include the new fire extinguisher in
the month plan One month

24. The safety belt of forklift are not there Stop the work Immediately
which can cause personal injury to the
operator in case of an accident Arrange the existing forklift with seat 2 days
(Risk Level High) belt or provide new forklift

Ensure supervision by a competent

Immediately and
person
keep on-going

25. Observed insufficient spill kit available in Stop work

case of huge spill can result in slipping of Immediately
people and can cause serious accidents & Arrange spill kits
personal injury Immediately
Ensure spill kits are available at
Immediately and
different location of the organization
keep on-going
and also at easy access reachable
 11

INTERNATIONAL GENERAL CERTIFICATE candidates Observation sheet

(2010-Specification)
IGC3 THE HEALTH AND SAFETY
PRACTICAL APPLICATION

Student Name: Sheet Number:___1___ to ___16

Place of Inspected: Student Number:
Date of Inspection: 05/11/2017

Management Report

Location: Lubricants & Greases Company, Sharjah, UAE

Date of Review:

INTRODUCTION

The inspection activity has been carried out in a Lubricants & Greases Company,
located in Sharjah, UAE which is mainly involved in the manufacturing of oil and greases and
complying with occupational health and safety regulations. The activities being carried out in day to
day operations include material handling, packing , blending oil, loading cartoons.

The scope of inspection was to identify any potential hazards, to check the
effectiveness of existing control measures and recommend any further control measure to ensure
that residual risk are as low as possible and harmless. All the findings which I recorded are attached
to the observation sheets.

Executive Summary

The management of company is highly committed to safeguard its employees, visitors, contractor
and all stakeholders from the hazards arising out of its daily operations. This responsibility is clearly
dedicated to competent personnel. Risk assessment of all the activities has been done and is
reviewed periodically. Resources have been allocated for mitigation of significant hazards through
effective controls. PPE programs is in place and requirements are communicated to workforce
through trainings, posters and signs. Overall compliance with health and safety management system
is observed satisfactory.
 12

INTERNATIONAL GENERAL CERTIFICATE candidates Observation sheet

(2010-Specification)
IGC3 THE HEALTH AND SAFETY
PRACTICAL APPLICATION

Student Name: Sheet Number:___1___ to ___16

Place of Inspected: Student Number:
Date of Inspection: 05/11/2017

There are some potential hazards and conditions are evaluated at this facility completion of the
following items will help lower both the frequency and severity of losses in terms of personnel
injury, illness, asset damage and business reputation.

1. Personal Protective Equipment

2. Electrical Safety

3. Ergonomics
 13

INTERNATIONAL GENERAL CERTIFICATE candidates Observation sheet

(2010-Specification)
IGC3 THE HEALTH AND SAFETY
PRACTICAL APPLICATION

Student Name: Sheet Number:___1___ to ___16

Place of Inspected: Student Number:
Date of Inspection: 05/11/2017

Main findings of the Inspection & Recommendation

Observation # 1 (Refer Observation no, 8)

Personnel protective equipment # 8, 16 few workers in blending activity of oil are observed to be
working without wearing respiratory mask, one of the workers in production area is observed to be
handling the Capping Machine without wearing ear muff. Although the program for PPE is in place
and PPEs are available however implementation is partial to some extent due to lack of supervision.

Recommendation:

All the workers who have to follow the PPEs protocols must be trained on the hazards associated.
With their assigned jobs, why the PPE recommendation and how they will prevent them from
hazards. After their induction disciplinary action should be taken against the worker who violates the
PPEs protocols.

Approximate Cost: None

Breaches of Law: UAE law of Health & Safety

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INTERNATIONAL GENERAL CERTIFICATE candidates Observation sheet

(2010-Specification)
IGC3 THE HEALTH AND SAFETY
PRACTICAL APPLICATION

Student Name: Sheet Number:___1___ to ___16

Place of Inspected: Student Number:
Date of Inspection: 05/11/2017

Observation # 2 (Refer Observation No, 11, 21, )

Trailing cables due to insufficient power outlets, combustible materials storied the waste storage area
due to lack of inadequate supervision.

Recommendations

Power outlets/sockets and industrials plugs to be procured as per requirements and fitted where
required. Competent supervision must be ensured to arrange frequent inspections.

Approximates Costs: AED 1000/

Legislation: UAE electricity rules, failure to comply with these regulations, or any part thereof, shall
be deemed as contrary to the Law. Such failures will be addressed in accordance with the Law under
Article 65(5) (notices served by the Bureau), Article 66 (failure to comply) and Article 135 (offences
and fines).

Observation # 3 (Refer observation # (9, 10, 13 )

Few of the loaders are observed to be lifting the raw materials cartons in unsafe manners and few of
the data entry operators complained about the backache and insufficient lighting the shows
inadequate controls to reduce the WRULD dieases.

Recommendation:

A survey to be conducted to address the WRULD in terms workstation designs, material handling
practices, product flow and handling. Refresher trainings should be arranged for all the personnel
involved in material handling and working on monitoring devices handling computer and laptops.

Approximates Cost: AED 4500/

Legislation: ILO C155 EHS OP-026 procedure for ergonomics

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INTERNATIONAL GENERAL CERTIFICATE candidates Observation sheet

(2010-Specification)
IGC3 THE HEALTH AND SAFETY
PRACTICAL APPLICATION

Student Name: Sheet Number:___1___ to ___16

Place of Inspected: Student Number:
Date of Inspection: 05/11/2017

CONCLUSION

All the significant hazards are identified plus control measures in a time frame scale.
The management, if willing to take action will benefit to health and safety. As it will increase level of
compliance of workers to health and safety rules and reduce result of injury and accident. It will also
bring more commitment of organization which result a positive safety culture and reduce legal
action by enforcing authorities and reduce compensation claims and can provide more safe
production of the organization in addition the business reputation will be on the top and it is one of
the factor to consider granting more projects to company in the business today. As more projects
will come the more business will grow and when it grows the company will become more famous in
market

There are certain areas where inadequate supervision is observed that is alarming for the health &
safety culture of the organization. Competence levels of the supervisory staff needs to be improved
through internal as well as external trainings so that they might be able to identify each potential
hazards assesses the associated risk. Although induction for new joiners is in place but even then it is
not covering the technical aspects of their job. Hazards related to their assigned tasks, hierarchy
followed to take the control measure and use of any PPE ( if applicable) must be the part of their
induction.

Finally management must establish the SMART objectives for the measurement of performance and
review them time to time this all initiatives will help to mature the safety culture with in the
organization and will enhance the business reputation.
 16

INTERNATIONAL GENERAL CERTIFICATE candidates Observation sheet

(2010-Specification)
IGC3 THE HEALTH AND SAFETY
PRACTICAL APPLICATION

Student Name: Sheet Number:___1___ to ___16

Place of Inspected: Student Number:
Date of Inspection: 05/11/2017

Recommendation Likely Resource Priority Review date

Implications

Compotent Nill High Immediately and on-

supervision to be going
deployed to ensure
PPE protocols are
followed

Indicate power outlets AED 1000/ Medium 3 weeks

power/sockets and
plugs to be procured
and installed as per
requirements

Ergonomics survey to AED 4500/ High 3 days

be conducted to
identify the
environment factors
layouts and activities
causing work related
upper limb disorder.