The Dalles, Ore., City Council Agenda, Monday, Nov. 13, 2017

OFFICE OF THE CITY MANAGER COUNCIL AGENDA
AGENDA
REGULAR CITY COUNCIL MEETING

November 13, 2017
5:30 p.m.
CITY HALL COUNCIL CHAMBER

313 COURT STREET
THE DALLES, OREGON
1. CALL TO ORDER
2. ROLL CALL OF COUNCIL
3. PLEDGE OF ALLEGIANCE
4. APPROVAL OF AGENDA
5. AUDIENCE PARTICIPATION
During this portion of the meeting, anyone may speak on any subject which does not later appear on the agenda.
Five minutes per person will be allowed. If a response by the City is requested, the speaker will be referred to
the City Manager for further action. The issue may appear on a future meeting agenda for City Council
consideration.
6. CITY MANAGER REPORT
7. CITY ATTORNEY REPORT
8. CITY COUNCIL REPORTS
9. CONSENT AGENDA
Items of a routine and non-controversial nature are placed on the Consent Agenda to allow the City Council to
spend its time and energy on the important items and issues. Any Councilor may request an item be pulled
from the Consent Agenda and be considered separately. Items pulled from the Consent Agenda will be placed
on the Agenda at the end of the Action Items section.
A. Approval of October 16, 2017 Tourism Work Session Minutes
B. Approval of October 23, 2017 Regular City Council Meeting Minutes
CITY OF THE DALLES

"By working together, we will provide services that enhance the vitality of The Dalles"
10. PUBLIC HEARINGs
A. Resolution No. 17-027 Approving the Sale of Real Property Located at 600 East 12th
Street
B. Resolution No. 17-028 Declaring the Parcel of Property Located Adjacent to 926
East Scenic Drive as Surplus Property
11. CONTRACT REVIEW BOARD ACTIONS
A. Reject Contract No. 2018-005 Columbia Gorge Regional Airport Manager
B. Award Contract No. 2018-004 Columbia Gorge Regional Airport Fixed Base
Operator
12. ACTION ITEMS
A. Adoption of Updated City Council Rules/Code of Conduct
B. Approve Funding Request from Columbia Gorge Community College

For Campus Housing Study
13. DISCUSSION ITEMS
A. Exclusion Zone Ordinance
B. Re-designation of The Dalles/Wasco County Enterprise Zone
14. ADJOURNMENT
______________________________________________________________________________
This meeting conducted in a handicap accessible room.
Prepared by/
Izetta Grossman
City Clerk
CITY of THE DALLES
313 COURT S TREE T
THE DALLES, OREGON 97058
__________________________________________________________
(541) 296-5481
FAX (541) 296-6906
AGENDA STAFF REPORT

AGENDA LOCATION: Consent Agenda Item #9 A-B
MEETING DATE: November13, 2017
TO: Honorable Mayor and City Council
FROM: Izetta Grossman, City Clerk
ISSUE: Approving items on the Consent Agenda and authorizing City staff
to sign contract documents.
A. ITEM: Approval of the October 16, 2017 Tourism Work Session Minutes.
BUDGET IMPLICATIONS: None.
SYNOPSIS: The minutes of the October 16, 2017 Tourism Work Session have
been prepared and are submitted for review and approval.
RECOMMENDATION: That City Council review and approve the minutes of

the October 16, 2017 Tourism Work Session minutes.
B. ITEM: Approval of the October 23, 2017 Regular City Council Meeting
Minutes.
SYNOPSIS: The minutes of the October 23, 2017 Regular City Council meeting
have been prepared and are submitted for review and approval.
RECOMMENDATION: That City Council review and approve the minutes of

the October 23, 2017 Regular City Council meeting minutes.
Consent Agenda Page 1 of 1
Page 1 of 66
MINUTES
Tourism Work Session
October 16, 2017
Page 1
MINUTES
TOURISM WORK SESSION

OF
October 16, 2017
5:30 p.m.
THE DALLES CITY HALL

313 COURT STREET
THE DALLES, OREGON
PRESIDING: Mayor Stephen Lawrence
COUNCIL PRESENT: Taner Elliott, Linda Miller, Darcy Long-Curtiss
STAFF PRESENT: City Manager Julie Krueger, City Attorney Gene Parker, City Clerk
Izetta Grossman
CALL TO ORDER
The meeting was called to order by Mayor Lawrence at 5:30 p.m.
TOURISM DISCUSSION
Mayor Lawrence opened the meeting with the following statement:
It is obvious from the number of people who attended our meeting on the 18 of September and
voice their ideas that there is a lot of interest in the subject of how the City spends its transient
room tax money.
I want to emphasize that this discussion is similar to our investigation of housing, transportation,
parking and public works. The City has an obligation to review all its programs from time to
time. Things change and a fresh look is always helpful. In spite of allegations in the opinion
piece published by the Chronicle, the Council has no preconceived notion of what decisions
should be made and neither do I.
We asked to hear from the citizens how they want to prioritize expenditures. We included and
invited members of the community involved in tourism related efforts such as museums, special
events, promotion and economic development. They shared their many ideas as you can see in
the work session document attached to tonights agenda.
Page 2 of 66
MINUTES
October 16, 2017
Page 2
The two primary areas covered were tourism infrastructure and marketing. First, the Council will
discuss what direction it might want to take or explore in the area of infrastructure. The second
will be in the area of marketing.
Again, I would like to reiterate that we as a municipality are constrained by Oregon Statute which
spells out what tourism activities are allowed in two sections. Those two sections, however, are
not mutually exclusive. They are related at all times and must be considered.
We will not be taking testimony tonight. We will, however, look for more citizen input as we
move forward. If you have concern following tonights discussion, feel free to contact myself, the
City Manager or any of the Council members.
I will remind the Council to be courteous and respectful of each others opinions and right to
have these opinions.
Mayor Lawrence then read into the record a statement from Councilor Russ Brown who was
unable to attend the meeting attached.
INFRASTRUCTURE
It was the consensus of the Council that a Tourism Advisory Committee was a top priority.
Mayor Lawrence said businesses, museums and those with tourism experience should be on the
committee.
Councilor Long-Curtiss said the committee should have a specific role, and should include those
with experience and knowledge of tourism and marketing.
The following ideas came up during the discussion:
Homelessness addressing the negative issues

RV Park need the space
Bicycle tours/trail trail coming, need to be prepared
Hotels more capacity/upscale facility
Conference/Convention Center
Public Transportation
Upkeep of murals
Steam cleaning sidewalks/store fronts once a year
City Manager Krueger recommended that staff bring back a draft ordinance regarding the
specifics for a Tourism Advisory Committee. She said Council could then discuss the draft
ordinance and direct staff on a final draft.
Page 3 of 66
MINUTES
October 16, 2017
Page 3
Regarding the homeless situation, City Manager Krueger said the NEET Police position had been
a six month position. She said staff was looking at funding to make it a full time position. She
said momentum was lost when the position didnt continue.
MARKETING
Items of importance:
Focus Marketing on The Dalles not the whole Gorge
More TV advertising
Local events
Set percentage of funds for Marketing; set percentage of funds for Infrastructure
Develop criteria for special grants
History important
Neon Sign Museum
Pubs, breweries
In response to a question Chamber President Lisa Farquharson said the Chamber events grant
generally went to non-profits for a startup event. She said some were ongoing funding of events,
however, an application was required each year.
Mayor Lawrence said staff would prepare proposals for Council to review at another meeting.
City Manager Krueger said staff would aim for the November 27 Regular City Council meeting
to bring these items to Council for discussion.
ADJOURNMENT
Being no further business, the meeting adjourned at 6:20 p.m.

___________________________________________________________________________
Submitted by/
Izetta Grossman
City Clerk
SIGNED: ____________________________________
Stephen E. Lawrence, Mayor
ATTEST: ____________________________________
Izetta Grossman, City Clerk
Page 4 of 66
MINUTES
Regular City Council Meeting
October 23, 2017
Page 1
MINUTES
REGULAR CITY COUNCIL MEETING

OF
October 23, 2017
5:30 p.m.
THE DALLES CITY HALL

313 COURT STREET
THE DALLES, OREGON
PRESIDING: Mayor Stephen Lawrence
COUNCIL PRESENT: Russ Brown, Taner Elliott, Linda Miller, Darcy Long-Curtiss, Tim
McGlothlin
4
COUNCIL ABSENT: None
STAFF PRESENT: City Manager Julie Krueger, City Attorney Gene Parker, City Clerk
Izetta Grossman, Finance Director Angie Wilson, Planning
Director Steve Harris, Public Works Director Dave Anderson,
Police Sargent Eric MacNab, Human Resources Director Daniel
Hunter, Assistant to the City Manager Matthew Klebes
CALL TO ORDER
The meeting was called to order by Mayor Lawrence at approximately 5:27 p.m.
ROLL CALL
Roll call was conducted by City Clerk Grossman, all Councilors present.
PLEDGE OF ALLEGIANCE
Mayor Lawrence invited the audience to join in the Pledge of Allegiance.
Page 5 of 66
MINUTES
October 23, 2017
Page 2
APPROVAL OF AGENDA
Mayor Lawrence added an Executive Session to the agenda. It was moved by Elliott and
seconded by Long-Curtiss to approve the agenda as amended. The motion carried unanimously.
CITY MANAGER REPORT
City Manager Julie Krueger reported on an email she received from Jim Winterbottom from The
Dalles Disposal attached.
Winterbottom said Wasco County had agreed decided that continuing with curbside recycling
pick up, even though it would be going to the landfill was the best option. He said it eliminated
reeducation of customers when recycling would be feasible again.
It was moved by Brown and seconded by Miller to continue collection as it was. The motion
carried unanimously.
CTY ATTORNEY REPORT
City Attorney Gene Parker reported working with the Assistant to the City Manager Klebes on
the Airport Request for Proposals. He said there were three responses to the fixed base operator
RFP. Parker said the subcommittee would hold interviews on Friday and would have a
recommendation back to City Council and Klickitat County at the next available meeting.
Parker said the City had issued a stop use order for a residential marijuana grow site. He said
there were screening and odor issues.
He said he was working with the City Manager on an exclusionary ordinance to assist with
addressing specific acts for which people could be removed from the site.
CITY COUNCIL REPORTS
Councilor Long-Curtiss reported on attending:

Governmental Affairs meeting where she gave an update on the Community Outreach
Team Washington DC trip
Toured Central City in Portland regarding homeless/drug/mental health issues
Ribbon cutting at Chamber
Home Fires Burning is a nonprofit supporting caregivers of veterans the Chamber has a
very nice raffle basket tickets are $1 each or 6/$5.
Gratitude Moment: Played BINGO at ARC Friendship Club and had a great time
Page 6 of 66
MINUTES
October 23, 2017
Page 3
Councilor McGlothlin reported on attending:

Ribbon Cutting at the Chamber great new faade
Friday Airport subcommittee interviews of respondents to the Airport FBO RFP
Gratitude Moment: D. Turner, a professional Pickle Ball player and Ambassador
provided instruction
Councilor Brown said his Gratitude Moment was being able to spend every morning having
coffee with his daughter.
Councilor Elliott reported on:

Urban Renewal/Sunshine Mill contract negotiations were complete
Gratitude Moment: Coaching his kids in sports
Councilor Miller reported on:

Attending Tourism Work Session
Urban Renewal meeting
Household Hazardous Waste meeting on Wednesday
Gratitude Moment: Grateful for her wonderful son
Councilor McGlothlin reminded everyone that the Lyons would be providing crossing patrol for
Downtown Trick or Treating on Halloween. He said side streets would be closed from 3 to 5
p.m. this year.
Mayor Lawrence reported:

Attended Senator Wydens Town Hall and introduced the Senator
Mid-Columbia Council of Governments would be making short term decisions on future
of various programs at the Tuesday meeting
Gratitude Moment: When he was out of town his wife had a flat tire, luckily they had
road side assistance.
CONSENT AGENDA
It was moved by Long-Curtiss and seconded by Brown to approve the Consent Agenda as
presented. The motion carried unanimously.
Items approved by Consent Agenda were: 1) Approval of the October 9, 2017 Regular City
Council Meeting Minutes.
Page 7 of 66
MINUTES
October 23, 2017
Page 4
CONTRACT REVIEW BOARD ACTION
Award West 2nd Street Joint Utilities Improvements Contract No. 2018-003
Public Works Director Dave Anderson reviewed the staff report, and provided an updated cost
estimate attached.
Elliott asked if there would be reduced parking on Hostetler. Anderson said the parking from the
ditch to the Aluminum Plant entrance would be eliminated.
Long-Curtiss asked if there was collaboration with the Blue Zones Project. Anderson said City
Engineer McCabe had been attending Blue Zones meetings. He said he believed it fit with Blue
Zones recommendations.
Brown said he had concerns about parking, but understood the project needed to move forward.
Anderson said letters would be sent to property owners inviting them to a meeting prior to the
start of the project. He said the project is anticipated to begin in late November with a
completion date of June 30, 2018, if the contract was awarded at this meeting.
It was moved by Miller and seconded by Long-Curtiss to authorize the City Manager to enter
into Contract No. 2018-003 with Crestline Construction for an amount not to exceed
$3,866,443.30 for the West 2nd Street Joint Utilities Improvements project including bike lanes.
The motion carried unanimously.
ACTION ITEMS
Consideration of expanding the Wastewater Treatment Plant Upgrade Project to Construct a New
Secondary Clarifier and Issuing Associated Bond Debt
Public Works Director Anderson reviewed the staff report. Anderson said a resolution would
come back to Council with a contract amendment if approved at this meeting.
He said a $3.6 million bond would have an annual payment of $300,000. He said this was
substantially less that the funds currently being put into reserves for the project annually.
Anderson said this plan did not include an increase to sewer rates.
Elliott abstained from voting, saying he was a subcontractor on the project.
Page 8 of 66
MINUTES
October 23, 2017
Page 5
In response to a question Anderson said the proposed beautification project plan was cost
prohibitive.
Anderson said the resources were available to look into a vegetation option on the plant side of
the railroad tracks.
It was moved by Brown and seconded by Miller to authorize staff to proceed with expansion of
the scope of work for Contract No. 2015-004, the current progressive design-build contract with
Mortenson Construction, through contract amendment or change order, to include constructing a
new secondary clarifier, and to enter into a Letter of Engagement with bond counsel to develop
debt-financing related documents, and to expend funds estimated to be about $30,000 for related
services of a bond attorney. The motion carried. Elliott abstained.
Resolution No. 17-026 A Resolution Establishing New Guidelines for Future Enterprise Zone
Extended Abatement Agreements
Assistant to the City Manager reviewed the staff report.
It was moved by Long-Curtiss and seconded by Brown to adopt Resolution No. 17-026
establishing new guidelines for future Enterprise Zone Extended Abatement Agreements.
EXECUTIVE SESSION
Mayor Lawrence closed the open meeting at 6:25 p.m.
Mayor Lawrence opened Executive Session in Accordance with ORS 192.660(2)(e) to conduct
deliberations with persons designated by the governing body to negotiate real property
transactions.
AND
ORS 192.660 (2)(h) to consult with counsel concerning the legal rights and duties of a public
body with regard to current litigation or litigation likely to be filed.
Reconvene to Open Session
Mayor Lawrence reconvened to open session at 6:40 p.m.
Decision
It was moved by Miller and seconded by Elliott to direct the City Attorney to advise the Posinis
Page 9 of 66
MINUTES
October 23, 2017
Page 6
that Council would like to see the offer on the 12th Street property on an Oregon Real Estate form
with an adjusted closing date for consideration at a Public Hearing during the November 13
Regular City Council meeting. The motion carried unanimously.
ADJOURNMENT
Being no further business, the meeting adjourned at 6:43 p.m.

___________________________________________________________________________
Submitted by/
Izetta Grossman
City Clerk
SIGNED: ____________________________________
ATTEST: ____________________________________
Page 10 of 66
Julie Krueger
From: Jim Winterbottom <JimW@WasteConnections.com>

Sent: Thursday, October 12, 2017 7:16 AM
To: Julie Krueger
Cc: Gene Parker; 'David Slakel'; 'JONES Jamie'
Subject: Commingle Recycle
Julie-
Commingle recycle markets continue on their downward spiral. I have shared information the last few weeks regarding
China and the export of recycle materials. We have been involved in several meetings and discussions on finding both
short term and long term resolutions to the recent changes imposed. The contamination has created a backlog of
material and the willingness for processors to accept more material. A material that had value last month +20 per ton
now has a charge of-75 per ton, this does not include transportation from the Gorge to Portland I Vancouver markets.
I'm working with DEQ to help manage the current situation and would like your input on how you'd like to see this
managed in your jurisdiction. Currently you have residential and commercial collection, I'd like to hear from you on the
following ideas.
I believe we will be able to continue hauling cardboard as we have as long as the material remains contaminate free.
Commingle:
Continue to collect as we have and obtain a wavier from DEQ to landfill the material until markets have
corrected and processors are accepting the material at reasonable rates.
Suspend recycle collection until markets are corrected.
Continue as we currently are, this would require an emergency off cycle rate review to cover this elevated cost
based on processor allocations.
Here is a breakdown based on 10 ton loads being dispatched from the Gorge to markets in Portland I Vancouver.
September cost as follows.
10 tons at $20 per ton= $200, transportation averages $35 per ton for a cost of $350, charge for moving 10 tons of
material -$150. Final cost to the hauler $15 per ton.
October cost as follows.
10 tons at $75 per ton = $750, transportation averages $35 per ton for a cost a $350, charge for moving 10 tons of
material -$1100. Final cost to the hauler $110 per ton.
Looking more long term we may need to remove certain materials from the program for it to meet the contamination
threshold. It appears plastics are the greatest contaminate found in commingle loads. We will ask for DEQ to give
guidance on managing the material but definitely need your input for your jurisdiction and residents that will be
effected. Any decision made will be put in front of DEQ and include all stakeholders. Let me know if I need to include
others on this distribution list.
Regards,
Jim
1 Page 11 of 66
~ xpected that there will be much integrity left in the remaining 2/3 of the second lane if
0 ~..- we tried to keep it. The cost to fully repave this section of W~ t 2nd Street 'Yould be
.c14,.-',:,~. ab~ 6,331 more than to patch the remaining 2/3 of a lane $215,531.25 J ersus
1
~ ~,200. The repaving would be completed under Schedule . L JI .3 3 .!J, y JSB. 8-S"
The combined Schedule A and B costs of the various utility improvements, including the
full-width repaving of about 2000 feet of West 2nd Street, are recommended to be
allocated as follows: 93
18-inch Water Main $1,869,447.73 ti" I , 9o~ 7?(.. ;
Sanitary Sewer Main $ 858,470.51 ,. 89'1, ?Bf -
Storm Water Main $ 932,870.51 1 9 7~1 /81. ~
Under the Development Agreement previously authorized, Design LLC will pay for 50%
of the cost to construct the new 18-inch diameter water main.
Schedule C of the project, if authorized, would provide for the construction of 6-foot
wide bike lanes on each side of West 2nd Street, from Webber to Hostetler, as identified
in the updated Transportation System Plan. Since construction of these bike lanes is a
project identified in the Transportation System Plan which increases capacity of the street
system, Transportation SDCs, which cannot be used for street maintenance, could be
used to fund the work. The cost of Schedule C would be $87,696.-95.
BUDGET IMPLICATIONS: Within Fund 53, the Water Capital Reserve Fund, line
053-5300-000.76-20, there is a total of $5,974,967 for construction of new water mains
including the Dog River Pipeline. Utilizing $1,869,447.73 of these funds for this project
will still leave over $4.1 million for the Dog River Pipeline which is our target
contribution to the project.
Within Fund 56, the Sewer Special Reserve Fund, lines 056-5600-000.76-30 and .76-40,
$936,000 and $955,000 are budgeted for the sanitary sewer main and storm water main
respectively. If approved, $858,470.51 and $932,870.51 would be spent from these
allocations. There are adequate funds budgeted for the project.
Within Fund 13, the Transportation System Reserve Fund, $802,763 is budgeted for
SDC-eligible projects. If authorized, $87,696.95 of these funds would be used to
construct bike lanes along West 2nd Street.
RECOMMENDATION: Move to authorize the City Manager to enter into Contract

No. 2018-003 with Crestline Construction for an amount not to exceed $3,748,485 .70 for
the West 2nd Street Joint Utilities Improvements project including bi~ anes. .3P
.i'...3 SLt., "/"/..3 .
I . '
ALTERNATIVES: . .
1. Move to authorize the City Manager to enter into Contract No. 2018-003 with
Crestline Construcliof!: for an amount not to exceed $3,660, 788. 75 for the West
2"d Street Joint Utilities Improvements project excludini/bike lanes. ~
[._ , 4- B.t., , ~ , , . ..3,r
2. Deny authorization to award Contract No. 2018-003 and provide additional -P..J, 77 ~ 7,Y(. -
direction to staff.
17 W 2d St Joint Utilities Construction, Contract #2018-003 Page 2 of2

Page 12 of 66
Page 58 of68
c:=J LEGEND
- Phase 1 (currently under construction) Modify Diversion New Primary Filters/ Carbon
Phase 18 - Proposed continuation of Phase 1 Structure to Split Inversion - New Headworks & Rehab of Influent
Flow Grit Removal Pump Station
Provide a new Decommission

Secondary Steel Clarifier
Clarifier
Page 13 of 66
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PROVIDE NECESSARY LIQUID AND SOLIDS FLOW IN AND OUT OF THE NEW CLARIFIER
TIE-INS WITH EXISTING PLANT PROCESSES
Page 14 of 66
CI TY OF T H E D ALL E S
313 COURT STREETS
(541) 296-5481 ext. 1122

FAX (541) 296-6906
AGENDA STAFF REPORT

AGENDA LOCATION: Public Hearing Item #10-A
MEETING DATE: November 13, 2017
FROM: Gene Parker, City Attorney
ISSUE: Resolution No. 17-027 Approving a Sale of the Property Located at 600
East 12th Street to Aldrin and Naomi Posini
BACKGROUND: In March 2013, the City demolished a dangerous building located at 600
East 12th Street, which had been severely damaged by a fire. The City imposed a lien for the
costs of the abatement upon the property. When the property owner failed to pay the outstanding
lien, the City foreclosed upon the lien in October 2014. At the time of the lien foreclosure, the
amount of the lien was $49,425.95. The current balance owing for the lien is $60,950.67.
On November 23, 2015, the City Council adopted Resolution No. 15-047 declaring the property
at 600 East 12th Street as surplus property. Pursuant to Resolution No. 16-028, on July 23, 2017,
an advertisement was published in The Dalles Chronicle soliciting written bids for the purchase
of the property. No written bids were received in response to this advertisement. On August 23,
2017, an advertisement seeking responses from local real estate brokers in response to an RFP
for listing services for surplus real property was published in The Dalles Chronicle, and no
responses were received to this advertisement.
A For Sale sign was posted on the property, and in response to the sign, the City received four
written offers in the amounts of $25,000, $30,500, $36,000, and $45,000. The City Council met
in executive session on October 23, 2017 to review the offers, and following the executive
session, the Council voted to have the offer of $45,000 submitted by Aldrin and Naomi Posini
scheduled for review at a public hearing. The public hearing is required pursuant to ORS
271.725. Notice of the public hearing will be published in The Dalles Chronicle on November 5,
2017 as required by ORS 271.725. Following the close of the public hearing, staff will ask City
Council to make a decision on Resolution No. 17-027.
ASR Resolution No. 17-027 Page 1 of 2

Page 15 of 66
BUDGET IMPLICATIONS: Approval of the sale will result in additional revenue for the
City. The sales price of $45,000 will be reduced by the cost of providing title insurance and the
Citys share of the closing costs.
COUNCIL ALTERNATIVES:
1. Staff recommendation: Move to adopt Resolution No. 17-027 approving the sale of the
property located at 600 East 12th Street to Aldrin and Naomi Posini.
2. The Council could decline to take any action regarding the proposed resolution, which
would mean the proposed sale of the property would not proceed. Council would need to
provide direction to staff as to how to proceed.
As of the publication of this agenda the offer on the Oregon Real Estate Sales form had not been
received. In the interest of expediting this issue we will forward that document to the Council as
soon as it is available.

Page 16 of 66
RESOLUTION NO. 17-027
A RESOLUTION APPROVING THE SALE OF THE PROPERTY

LOCATED AT 600 EAST 12TH STREET TO ALDRIN & NAOMI POSINI
WHEREAS, on November 15, 2015, the City Council adopted Resolution No.
15-047 declaring the property located at 600 East 12th Street to be surplus real property;
and
WHEREAS, the City followed the procedures outlined in Resolution No. 16-028
for the sale of surplus real property by advertising for written bids for the purchase of the
property, and seeking proposals from local real estate agents for broker services. No
written bids or proposals were received in response to these advertisements; and
WHEREAS, the City placed a For Sale sign on the property and received four
written offers for the property; and following an executive session on October 23, 2017,
the City Council voted to schedule a public hearing pursuant to ORS 221.725 to allow for
public testimony on the offer submitted by Aldrin and Naomi Posini to purchase the
property for the sum of $45,000; and
WHEREAS, following the public hearing, the City Council voted to approve the
offer submitted by Aldrin and Naomi Posini for the purchase of the property at 600 East
12th Street;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF THE

DALLES RESOLVES AS FOLLOWS:
Section 1. Offer Accepted. The City Council hereby approves and accepts the
offer from Aldrin and Naomi Posini for the purchase of the property located at 600 East
12th Street for the sum of $45,000. The City Manager, City Attorney, and other staff are
authorized to execute the necessary documents to complete the purchase transaction.
Resolution No. 17-027 Page 1 of 2
Page 17 of 66
Section 2. Effective Date. This Resolution shall be effective as of November 13,
2017.
PASSED AND ADOPTED THIS 13TH DAY OF NOVEMBER 2017.
Voting Yes, Councilors: ________________________________________________

Voting No, Councilors: ________________________________________________
Absent, Councilors: ________________________________________________
Abstaining, Councilors: ________________________________________________
AND APPROVED BY THE MAYOR THIS 13TH DAY OF NOVEMBER

2017.
_______________________
Attest:
_______________________
Page 18 of 66
CITY of THE DALLES
313 COURT S TREE T
__________________________________________________________
(541) 296-5481
FAX (541) 296-6906
AGENDA STAFF REPORT

AGENDA LOCATION: Public Hearing Item #10-B
ISSUE: Public Hearing to Consider Declaration of Property Adjacent to

926 East Scenic Drive as Surplus Property, and Adoption of
Resolution No. 17-028 Declaring Property to be Surplus
BACKGROUND: The City was recently contacted by Mary S. Eddy, who owns two
parcels located at 926 East Scenic Drive, inquiring whether the City would consider
selling a vacant parcel of property adjacent to 926 East Scenic Drive. The City Public
Works Director has indicated there are no City utilities located upon the vacant parcel,
and there are no future plans to place any public utilities on the parcel. The City
acquired the property in 1966 as a result of a foreclosure for unpaid liens for public
improvements. The property provides access to two properties owned by Ms. Eddy. The
vacant parcel appears to be undevelopable.
Pursuant to Resolution No. 16-028, to initiate the process to consider a sale of vacant
undevelopable property, a public hearing is scheduled to take public testimony as to
whether there is any public use for the property, or whether transfer of the property would
benefit the public interest. Notice of the public hearing is provided to the owners of all
property adjacent to the vacant parcel. If the Council finds that either of the two criteria
previously mentioned have been met, the Council can adopt a resolution declaring the
property to be surplus. Once the property has been declared to be surplus, an
advertisement would be published in The Dalles Chronicle notifying persons interested in
acquiring property of a date by which they need to notify the City of their interest in the
property. Potential purchasers would be advised that they would be responsible for the
costs of any required survey, preliminary title report and title insurance costs, and
payment of any necessary mapping and recording fees. The first person to negotiate an
agreement for purchase of the vacant parcel within sixty (60) days of the date of
publication of the notice would be entitled to have the proposed agreement presented to
the City Council for review and approval.
Page 19 of 66
BUDGET IMPLICATIONS: Any sale of the vacant property would yield additional
revenue for the City. The Wasco County Assessor lists the current market value of the
vacant parcel as $400.
1. Staff recommendation: Move to adopt Resolution No. 17-028 Declaring the

Vacant Parcel of Property Adjacent to 926 East Scenic Drive as Surplus
Property.
2. The Council could find that there is a public use for the property, or that transfer
of the property is not in the public interest, which would mean the property would
not be declared to be surplus property.
Page 20 of 66
RESOLUTION NO. 17-028
A RESOLUTION DECLARING REAL PROPERTY ADJACENT TO

926 EAST SCENIC DRIVE, DESCRIBED AS ASSESSORS MAP
NO. 1N 13E 10 BA TAX LOT 7000, AS SURPLUS PROPERTY
WHEREAS, on October 24 , 2016, the City Council adopted Resolution No. 16-028
establishing new procedures for the sale of certain classes of City-owned real property, including
vacant undevelopable lots and vacant developable lots and developed lots; and
WHEREAS, the City owns a vacant parcel of land identified as Assessors Map No. 1N 13E
10BA Tax Lots 7000 which is located adjacent to 926 East Scenic Drive; and
WHEREAS, the City received a request from the owner of the property located at 926 East
Scenic Drive to consider selling Assessors Map No. 1N 13E 10 BA Tax Lot 7000 as surplus
property; and
WHEREAS, pursuant to Resolution No. 16-028, notice of a public hearing to take public
testimony as to whether the above-listed property should be declared to be surplus property was sent
to all owners whose property is adjacent to the property described as Assessors Map No. 1N 13E
10BA Tax Lot 7000; and
WHEREAS, ORS 271.310 provides that a political subdivision may sell, exchange, convey
or lease for any period not exceeding 99 years all or any part of its interest in real property, when that
property is not needed for public use, or whenever the transfer of the property may further the public
interest;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL AS FOLLOWS:
Section 1. Property Declared Surplus. The following described property is hereby

declared to be surplus property not needed for public use, and transfer of ownership of the properties
will further the public interest for reasons stated in subsections A and B.
See Legal Description attached as Exhibit A.
A. The property adjacent to 926 East Scenic Drive consists of a vacant lot. The property
was acquired by the City in 1966 as a result of a foreclosure of unpaid liens for public improvements.
The vacant parcel is not capable of development. There are no City utilities on the property and no
plans in the future to place any public utilities on the property. Declaring the property to be surplus
will allow the City to use the process set forth in Resolution No. 16-028 to solicit competitive written
statements of interest for purchasing the vacant parcel.
B. The property identified as Assessors Map No. 1N 13E 10BA Tax Lot 7000 provides
shared access to two adjacent parcels, which are owned by the same person who resides at 926 East
Scenic Drive. The highest and best use of the property would likely occur as a result of a purchase of
the property by the adjacent property owner. The adjacent property owner has expressed interest in
purchasing the property.
Page 21 of 66
Section 2. Officers to Act. The City Manager and other City staff members are authorized
to execute the necessary documents to facilitate the process for the advertisement of the property
identified as Assessors Map No. 1N 13E 10BA Tax Lot 7000 for persons interested in negotiating a
purchase of the property from the City.
Section 3. Effective Date. This Resolution shall be considered to be effective as of

November 13, 2017.
PASSED AND ADOPTED THIS 13TH DAY OF NOVEMBER, 2017.
Voting Yes, Councilor: ________________________________________________

Voting No, Councilor: ________________________________________________
Absent, Councilor: ________________________________________________
Abstaining, Councilor: ________________________________________________
AND APPROVED BY THE MAYOR THIS 13TH DAY OF NOVEMBER, 2017.
______________________________________
Attest:
______________________________________

Page 22 of 66
EXHIBIT A
That portion of the following described property lying southerly of East Scenic Drive
in The Dalles, Wasco County, Oregon:
Beginning at an iron pipe driven in the ground 218.7 feet South of a point on the
South right of way line of East Sixteenth Place, said point being South 69 50' East a
distance of 258.4 feet from the center line of Kelly Avenue, if extended to intersect
with the South right of way line of East 16th Place; thence South 277 feet to Dalles
City limits line; thence North 77 20' East 119 feet along Dalles City limits line;
thence North 186 feet; thence North 60 18' West 128.5 feet to the point of
beginning; EXCEPTING therefrom the portion of Scenic Drive included therein, and
FURTHER EXCEPTING the following described portion of the above-described
premises:
Beginning at an iron pipe driven in the ground 352.5 feet South of a point on the
South right of way line of the Dry Hollow Road. Said point being South 69 50' East
a distance of 381.4 feet from the intersection of the center line of Kelly Avenue, if
extended, with the South right of way line of the Dry Hollow Road. Running thence
South a distance of 31 feet to the northerly right of way line of the Scenic Highway;
thence northwesterly along said line 16.4 feet; thence North 32 East 25.5 feet to the
point of beginning, as set out in deed from Olaf Larsen and Mildred I. Larsen to Betty
H. Johnson, dated May 26, 1955 and recorded in Book 131, page 280, Deed Records
of Wasco County, Oregon.
Page 23 of 66
CITY of THE DALLES
313 COURT S TREE T
__________________________________________________________
(541) 296-5481
FAX (541) 296-6906
AGENDA STAFF REPORT

AGENDA LOCATION: Contract Review Board Item #11-A
FROM: Matthew Klebes, Assistant to the City Manager
ISSUE: Contract No. 2018-005 Airport Manager RFP
BACKGROUND: Contract No. 2018-005 Airport Manager Request for Proposals

(RFP) closed on October 19, 2017 at 2 p.m. One response was received. Staff reviewed
the response according to the Pass/Fail requirements detailed in the RFP and determined
that the response did not pass the Pass/Fail requirements. Please see the below
Memorandum from Gene Parker, City Attorney to Matthew Klebes, Assistant to the City
Manager.
The Columbia Gorge Regional Airport Board will meet on November 6 and will make a
recommendation concurring or disagreeing with staffs determination. This
recommendation will come before the City Council on November 13. Staff will
summarize the Airport Board recommendation in a memorandum to City Council before
the November 13 City Council meeting.
BUDGET IMPLICATIONS: Advertising costs associated with reposting the RFP
1. Staff recommendation: Move to reject the one RFP response to Contract No.
2018-005 Airport Manager and direct staff to repost said RFP for a period of
two (2) weeks pending agreement from Klickitat County.
2. Accept the one RFP response to Contract No. 2018-005 and direct staff and the
Columbia Gorge Regional Airport Board to review and provide a
recommendation pending agreement from Klickitat County.
3. Reject the one RFP response to Contract No. 2018-005 and direct staff to develop
options for a contract position and bring back to Council.
4. Reject the one RFP response to Contract No. 2018-005 and direct staff on
alternative options
Contract No. 2018-005 Airport Manager RFP Page 1 of 3
Page 24 of 66
MEMORANDUM
TO: Matthew Klebes, Assistant to the City Manager
DATE: October 20, 2017
RE: Acceptance of bid from Chuck Covert for Contract No. 2018-005
The City received only one response from Chuck Covert for the RFP for Contract No.
2018-005. It is my understanding that the proposal document did not contain Mr.
Coverts signature or the date the proposal was prepared. I have done conducted some
research concerning the issue as to whether the City can accept Mr. Coverts proposal.
Enclosed with this memorandum are copies of certain pages from the RFP. Section 1.4
provides that Each Proposal must comply with the following Pass/Fail Requirements.
Section 1.4.4 concerning the format for the proposals provides that if a proposal is
submitted by a sole proprietorship, the proposal must be signed and dated by the sole
proprietor. Page 12 of the RFP contains a checklist of 5 elements for the pass/fail
requirements, including that the format of the RFP proposal has been met. Mr. Coverts
proposal did not meet the requirements of Section 1.4.4 and it appears the proposal did
not comply with the pass/fail requirements of the RFP.
The omission of the required signature and date on the proposal appears to be a mistake.
Under Rule 02-0470 of the Citys Contract Review Board Rules (a copy of which is
attached), the City can choose to waive minor informalities in proposals. Section 02-
0470(2)(b) lists as an example of a minor informality, when a proposer fails to sign the
proposal in the blank line for signatures, but a signature appears elsewhere in the
proposal indicating an intent to be bound. It is my understanding that Mr. Coverts
proposal does not contain any signature, so it appears the mistake would not qualify as
the type of minor informality which the City could waive.
In the case of Dental v. City of Salem, 196 Or. App. 574, 103 P.3d 1150 (2004), the city
issued a request for proposals for towing services. The RFP includes a requirement that
companies responding to the RFP include a copy of a letter from the Oregon State Police
verifying they had been placed upon a list of towing companies who can provide non-
preference towing services. The plaintiff did not include the required letter with their
response. The city awarded the contract to other towing companies, and the plaintiff filed
a lawsuit seeking a judgment that the city award the contract to the plaintiff.
The Court of Appeals ruled that the city acted properly in rejecting the plaintiffs
proposal. The Courts opinion cited the provisions of ORS 279C.395 (a copy of which is
enclosed) which states that A contracting agency may reject any bid not in compliance
with all prescribed public bidding procedures and requirements. Under ORS
297.C400(2)(f), the provisions of ORS 279C.395 apply to competitive proposals. The
Page 25 of 66
Court also noted in its opinion that under the citys contract review board rules, a non-
responsive bid included a bid which did not meet published specifications. Under the
citys rules, if the city deemed a bid as non-responsive, it could not consider that bid.
It is my opinion that Mr. Coverts proposal did not comply with all of the requirements
for the submission of a response to the RFP. In order to protect the integrity of the
proposal process, it is my recommendation that the City and Klickitat County determine
the proposal was not in compliance with all the required proposal procedures, and that the
proposal be rejected and not considered for award.
Page 26 of 66
CITY of THE DALLES
313 COURT S TREE T
__________________________________________________________
(541) 296-5481
FAX (541) 296-6906
AGENDA STAFF REPORT

AGENDA LOCATION: Contract Review Board Item #11-B
FROM: Matthew Klebes, Assistant to the City Manager
ISSUE: Award Contract No. 2018-004 Airport Fixed Base Operator RFP
BACKGROUND: Contract No. 2018-004 Airport Fixed Base Operator Request for
Proposals (RFP) closed on October 19, 2017 at 2 p.m. Three responses were received.
Staff reviewed the response according to the Pass/Fail requirements detailed in the RFP
and determined that all three responses did pass the Pass/Fail requirements.
All three responses were forwarded to the Columbia Gorge Regional Airport Board Sub-
committee who conducted individual interviews using identical questions. This sub-
committee is expected to present a recommendation to the Airport Board on November 6.
Following the Airport Board meeting November 6, staff will summarize the
recommendation in a memorandum to City Council before the November 13 City
Council meeting.
It is expected that Klickitat County will have a meeting the week of November 13 that
will either concur or disagree with the Airport Board recommendation and any action
taken by the City Council.
BUDGET IMPLICATIONS: The actual budget implications will be subject to

completion of negotiations with the selected proposer including rental income and any
fuel flowage fee to be paid by the FBO.
A memorandum will be provided to the Council after the Airport Board meeting
detailing their recommendation and resulting possible council alternatives.
Contract No. 2018-004 Airport RFP Page 1 of 1
Page 27 of 66
CITY of THE DALLES
313 COURT S TREE T
__________________________________________________________
(541) 296-5481
FAX (541) 296-6906
AGENDA STAFF REPORT

AGENDA LOCATION: Action Item #12-A
FROM: Julie Krueger, City Manager
ISSUE: Adoption of updated City Council Rules/Code of Conduct
RELATED COUNCIL GOAL: Goal E: Encourage civic responsibility and promote

health and public safety through programs partnerships, plans and policies; and Goal F:
Provide transparent and efficient administration of City government.
BACKGROUND: From the leadership training we received earlier this year, it was
recommended the City Council adopt a Code of Conduct. I have reviewed the sample
code provided by the trainer and a model code provided by the League of Oregon Cities
and compared them to the current City Council Rules.
Language has been added to address the items that were not already covered by the
Council Rules.
1. Staff recommendation: Review the proposed changes and adopt the updated
City Council Rules/Code of Conduct.
2. Make additions, deletions, amendments and then adopt as amended.
2017 Council Rules adoption.docx

Page 1 of 1
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CITY OF THE DALLES
CITY COUNCIL RULES
CODE OF CONDUCT POLICY
Section 1. Authority.
1.1 As authorized by the City Charter, The Dalles City Council established the
following rules for the conduct of its meetings, proceedings and business. These
rules shall be in effect from Council adoption until amended or until new rules are
made by resolution.
Section 2. Mayor and Council President, Presiding Officer.
2.1 The Charter provides for the Mayor to preside over Council meetings. In the
Mayors absence, the Council President shall preside.
2.2 Whenever the Mayor is unable to perform the functions of the office, the Council
President shall act as Mayor.
Other duties assigned to the Council President are to attend committee meetings
when another Councilor is unable to attend certain meetings or delegate to ensure a
Council representative is in attendance.
2.3 In the absence of both the Mayor and the Council President, the Council will
designate a senior member of the Council to serve as the presiding officer. City
Clerk shall call the Council to order and call the roll of the members. Those
members present shall elect, by majority vote, a temporary presiding officer for the
meeting.
Section 3. Council Meetings.
3.1 Regular Council meetings will be held on the second and fourth Monday evening
of each month for the purpose of conducting business.
Any other special meetings will be limited to two per week including the regular or
workshop meetings. Additional meetings will require approval by a majority of
the Council.
City Council Rules - 2017

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3.2 If possible, only one or two major topics (defined as issues of special interest,
controversial, or difficult) will be scheduled per meeting.
3.3 Regular Council business meetings will being at 5:30 p.m. Meetings will adjourn
within three hours of the beginning of the meeting. In order for any meeting to
continue past the normal adjournment time, a majority of the Council must agree.
3.4 Special meetings will be topic centered.
3.5 Citizen comments will be scheduled for all regular Council meetings that are open
to the public. The Presiding Officer will state the ground rules at the start of each
meeting. The Presiding Officer has the flexibility to extend or shorten the time
limit on citizen comments.
The Presiding Officer will state the public hearing procedures before each hearing.
3.6 Staff/consultants will provide brief input and respond to questions.
3.7 Citizen and community group sign-in forms will be available at each meeting.
3.8 The City Clerk will keep an account of all proceedings of the Council in
accordance with the statutory requirements and proceedings will be entered into a
minute book constituting the official record of the Council.
Only Councilors or the City Clerk have the authority to make revisions to the
minutes subject to a majority vote of the Council. If a citizen wishes to suggest a
modification or revision, the request must be made through the Mayor, a
Councilor, or the City Clerk.
3.9 Types of Meetings:
(1) Regular - the Charter provides for regular meetings at least once each
month at a location within the City boundaries.
(2) Special - any Council meeting other than the regular Council meeting.
Notice shall be given at least 24 hours in advance. A special meeting may
be scheduled by the Mayor or at the request of three Councilors.

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(3) Emergency - a special meeting that is called with no more than 24 hours
notice nor less than 3 hours notice. The minutes need to state the nature of
the emergency. Emergency meetings may be held by consent of a majority
of Councilors.
(4) Executive (closed) - a special session that is closed except to the Council,
City Manager, City Attorney, City Clerk, designated staff, and consultants.
The media is allowed to attend but may not report, in accordance with the
State open meeting law.
Executive Session subjects are limited to hiring the City Manager, City
Attorney, or Municipal Court Judge; dismissal or discipline, labor
negotiations, real property transactions, exempt public records, trade
negotiations, consultation with City Attorney on litigation or potential
litigation, City Manager, City Attorney, and Municipal Court Judge
evaluations, public investments, and any other topic allowed by State
statute.
No final action or decision may be made during an executive session. The

Council may discuss, instruct, or reach a consensus; formal approval in
public session satisfies legal decision-making requirements.
3.10 Recess and Holidays. The City Council shall be in recess during the month of
August, unless it is determined a special meeting is necessary. In the event a
regular meeting falls on a holiday recognized by the City, the regular meeting for
that week will be cancelled.
3.11 A regular meeting agenda will contain the following categories listed in order:
A. CALL TO ORDER. The meeting is called to order by the Mayor or

presiding officer.
B. ROLL CALL OF COUNCIL.
C. PLEDGE OF ALLEGIANCE.
D. APPROVAL OF AGENDA.

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E. PROCLAMATIONS/PRESENTATIONS. Formal recognition is given by
the Mayor or presiding officer. The Mayor will ask if anyone is present to
speak on the matter.
F. AUDIENCE PARTICIPATION. Citizens may comment on Consent

Agenda items or City related non-agenda issues (15 minutes maximum
time; 5 minutes per speaker). If a response by the City is requested, the
speaker will be referred to the City Manager for further action. The issue
may appear on a future meeting for City Council consideration.
G. CITY MANAGER COMMENTS. The City Manager provides

information to Council on current activities and issues, and sometimes
requests direction.
H. CITY ATTORNEY COMMENTS.
I. CITY COUNCIL REPORTS. Councilors report on their committee and

other City activities.
J. CONSENT AGENDA. Routine purchases, contracts, contract awards,

resolutions, and other non-controversial items may be approved by one
motion and vote. Any Councilor may have any item removed for
consideration under Action Items.
K. PUBLIC HEARINGS. Citizens may testify pro or con, on any item.
1. General: Public hearing on Council bill, resolution or other proposed

Council action (one hour maximum per hearing).
2. Legislative: Recommendation from Planning Commission (one hour

maximum per hearing: 15 minutes for staff report and questions, 15
minutes for proponent testimony, 15 minutes for opponent testimony
and 15 minutes for questions and decision).
3. Quasi-Judicial: Recommendation from Planning Commission (One

hour and 15 minutes per hearing: 10 minutes for staff report and
questions, 15 minutes for applicant presentation, 15 minutes for
proponent testimony, 15 minutes for opponent testimony, 5 minutes
for applicant rebuttal, and 15 minutes for questions and decision).

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4. Appeal from Planning Commission Decision (one hour and 15
minutes per hearing: 10 minutes for staff report and questions, 15
minutes for appellant presentation, 15 minutes for proponent
testimony, 15 minutes for opponent testimony, 5 minutes for
appellant rebuttal and 15 minutes for questions and decision).
5. The above mentioned time limits may be exceeded by a vote of the

Council or Planning Commission if the matter before them is of a
complex nature or requires extensive testimony from staff, the
applicant, or opponents.
L. CONTRACT REVIEW BOARD ACTIONS.
M. ACTION ITEMS. Items for Council action are taken individually. Staff
provides information and recommendation. Citizen comments are permitted
at the discretion of the Presiding Officer.
1. Council Ordinance First Reading. A Council ordinance which is

being introduced for the first time is scheduled for first reading.
2. Council Ordinance for Enactment. A Council ordinance is enacted

when read for the second time and adopted (or only one time if
Charter requirements are met). When enacted, an ordinance
becomes enforceable as City law in 30 days, unless an emergency is
declared.
3. Ordinance Adoption by Title. An ordinance may be adopted

without being read in full, and read by title only, under the following
conditions: a) No Councilor present at the reading requests that the
ordinance be read in full; and b) at least two weeks before the
reading a copy of the ordinance is provided for each Councilor, three
copies of the ordinance are available for public inspection in the
office of the custodian of City records, and notice of their availability
is given by written notice posted at the City Hall and two other
public places in the City.
4. Resolution. A Resolution provides for adoption of formal City

policy or interpretation of a policy. Resolutions also set specific
fees and City requirements and standards.

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5. Council Measures or Proposals. This item provides a formal
opportunity for Councilors to initiate policy items for discussion,
decision and direction to staff. If an item warrants further research,
Council will direct staff to provide a report.
6. Council Memoranda. Information to Council from staff or

committees on status of projects or activities is presented as Council
Memoranda from the City Manager.
N. DISCUSSION ITEMS.
O. ADJOURNMENT. The presiding officer adjourns the meeting.
Section 4. Agenda.
4.1 The City Clerks office will prepare an agenda for each Council meeting
specifying the time and place of the meeting and a brief general description of each
item to be considered by the Council.
4.2 Items may be placed on the Council agenda by any of the following methods:
(1) A majority vote of the Council

(2) Consensus of the Council
(3) By any Councilor advising the Mayor or City Manager
(4) By the City Manager or City Attorney
(5) By Department Managers or designee
Documentation for each agenda item will be received by the City Clerk by 5:00
p.m. on Wednesday, just less than two weeks prior to the Council meeting on a
Monday. Agenda materials will be available to the Council, staff, media, and
public by , 10 days prior to the meeting.
4.3 An item may be placed on the Council agenda after the agenda is closed and the
notice published, if the Mayor, Councilor, or City Manager explains the necessity.
The City Manager Clerk will notify the media and any known interested citizens as
soon as possible after receiving information about the proposed agenda addition.
4.4 Sufficient time will be allowed between public hearings and other scheduled items
so the public is not kept waiting unduly, and so the Council will have sufficient

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time to review relevant materials, to hear testimony and to deliberate.
4.5 Legally required and advertised public hearings will have higher priority than other
time scheduled agenda items.
4.6 Agenda items that are continued from one meeting to another will have preference
on the subsequent agenda to the extent possible.
4.7 The Mayor may, with the concurrence of the Council, consider agenda items out of
order.
Section 5. Public Hearing Procedural Requirements.
5.1 Quasi-judicial hearings require a Council decision by using a certain process which
includes criteria, evidence, and specific findings.
Legislative hearings do not always require a Council decision even though

evidence is presented.
5.2 A Councilors qualifications may be challenged for bias, prejudgement, personal

interest, or other reasons. The challenge may prevail if it shows a Councilor
cannot be impartial.
A Councilor will not participate in the discussion nor vote when any of the
following conditions exist:
(1) Family financial interests

(2) Ownership of property within noticed area
(3) Direct private interest
(4) Other valid reasons showing a Councilor cannot be impartial
5.3 For quasi-judicial hearings, Councilors will refrain from having pre-hearing or
ex-parte contacts relating to any issue of the hearing. If a Councilor has
pre-hearing or ex-parte contact prior to any hearing, the Councilor will reveal this
contact at the meeting and prior to the hearing. The Councilor also will state
whether such contact affects their impartiality or ability to vote on the matter. The
Councilor must state whether he or she will participate or abstain.

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5.4 For quasi-judicial hearings, a Councilor may be disqualified from the hearing by a
two-thirds vote of the Council. The Councilor subject to disqualification cannot
vote on this motion.
5.5 For quasi-judicial hearings, a Councilor who was absent during the presentation of
evidence cannot participate in any deliberations or decision regarding the matter
unless the Councilor has reviewed all the evidence and testimony received.
Section 6. Council Ordinances.
6.1 All proposed ordinances will be prepared by the City Attorney.
6.2 Council Ordinances will be confined to one subject which shall be clearly stated in
the title.
6.3 Council Ordinances will be read according to policy set forth in the City Charter.
6.4 The City Clerk or designee will number the ordinance, fil in the vote results, and
obtain the signature of the Mayor and City Clerk within three days from the date
passed.
6.5 Ordinances become effective 30 days after enactment unless a later date is
specified, except ordinances that make appropriations and the annual tax levy,
local improvements and assessments, and emergency ordinances.
Section 7. Council Discussions.
7.1 Before speaking, a Councilor will ask the presiding officer to be recognized.
7.2 Councilors will be direct and candid; Councilors need to be comfortable saying
what they want and giving positive feedback.
7.3 If a council member is personally offended by remarks of another council member,

the offended member should make notes of the actual words used and call for a
point of personal privilege that challenges the other council member to justify or
apologize for the language used. The Mayor will maintain control of this
discussion. If the Mayor is challenged, the Council President shall step in to
control the discussion.

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7.4 Councilors will speak one at a time; allowing one another to finish; encouraging
all Councilors to participate.
7.5 During decision making, Councilors will talk out differences when the minority
tries to sway the majority, and once decisions are made, will support the decision.
It is permissible to point out how opinions differ from the decision. For example:
Yes, I disagreed. This is why my peers voted the way they did. Councilors
will disagree in a way that is not destructive to the staff who follows the majority.
7.6 During the voting process, Councilors will express ideas (clarify positions), if at all
possible, prior to the vote.
7.7 During public hearings, Councilors will be open to the ideas and input of the
citizens and will suspend judgement until reading the packet information and
listening to the ideas and opinions of others (Councilors, citizens, and staff). It is
appropriate to defer action or refer back to staff, but Councilors will specify what
new and/or additional information is needed and determine how long before it will
be brought back. The Presiding Officer will seek consensus on the action the
Council is to take.
7.8 During Council discussion, Councilors will ask questions to clarify information.
Councilors will avoid disguising opinions in a question, and will state where they
are unclear, then ask a question. Councilors will not ask leading questions
(questions that are framed with an implied answer). Councilors will be conscious
of the meeting time limit during discussion and debate; will identify items and the
type of action and/or information they are seeking through the agenda process; will
articulate what the issue is; will help keep the group on track and to the point of
the discussion; and will offer ideas and search out commonalities among
Councilors perspectives and opinions. Each member is responsible for
facilitating the discussions.
7.9 Councilors should refrain from using the calling for the question parliamentary
procedure for the sole purpose of blocking or stopping discussions.
7.10 Councilors will avoid asking people to appear at a Council meeting to state their
complaint or question. Instead, as a first step, the matter will be referred to the
City Manager or designee, or ask that the matter be placed on the agenda as a
Council Measure with the appropriate background information. When citizens
contact Councilors, the Councilors will ask these questions:

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(1) Have you contacted the City Manager? If yes, the Councilor will trace back
through the Mayor or City Manager.
(2) Will you write me a letter?
7.11 The City Council will not provide support or opposition for any political candidate.
If a request is received to support or oppose environmental and/or human rights
issues, initiatives, or ballot measures, the following steps will be taken:
(1) The request must be made in writing and submitted to the City Managers
Office and must include a specific request for action.
(2) The City Manager and City Attorney will review the request and forward to
the Mayor with a recommendation to either support, oppose, or take no
action.
(3) The Mayor will present the information to the City Council and the City
Council will determine whether they wish to take action on the request.
If the Council wishes to take an action, it must be by unanimous vote and the
matter will be scheduled for consideration at a future City Council meeting. If
approved, a letter will be sent on behalf of the Council, stating their position on the
request.
If the Council chooses to take no action, a letter will be sent on behalf of the City
Council stating the Council has decided to take no position on the request.
Section 8. Comments and Testimony to Council.
8.1 Persons addressing the Council are requested to step to the podium microphone,
give their name and address for the record and unless further time is granted by the
presiding officer, must limit comments to three minutes. All remarks will be
addressed to the Council as a body. Any person making personal, impertinent, or
slanderous remarks, or who becomes boisterous, threatening, or personally abusive
while addressing Council may be requested to leave the meeting.
8.2 The Presiding Officer has the authority to preserve order at all meetings of the
Council, to cause the removal of any person from any meeting for disorderly
conduct, and to enforce the rules of the Council. The Presiding Officer may

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command the assistance of a Police Officer of the City to restore order at any
meeting.
Section 9. Motions.
9.1 When a motion is made and seconded, it shall be clearly and concisely stated by its
mover. The Presiding Officer will state the name of the Councilor who made the
motion and the name of the Councilor who made the second.
9.2 When the Council concurs or agrees to an item that does not require a formal
motion, the Presiding Officer will summarize the agreement at the conclusion of
discussion.
9.3 A motion may be withdrawn by the mover at any time prior to debate, without the
consent of the Council.
9.4 If a motion does not receive a second, it dies unless debate has commenced
without a second. Some motions can proceed without a second, including
nominations, withdrawal of motion, agenda order, request for roll call vote, and
point of order.
9.5 A motion to table is not debatable and precludes all amendments or debate of the
issue under consideration. If the motion prevails, the matter must be taken from
the table at the same meeting.
9.6 A motion to postpone to a certain time is debatable and amendable, and may be
reconsidered at the date and time designated in the motion.
9.7 A motion to postpone indefinitely is debatable and is not amendable, and may be
reconsidered at the same meeting only if it received an affirmative vote. The
object of this motion is not to postpone, but to reject the question without risking a
direct vote when the maker of this motion is in doubt as to the outcome of the
question.
9.8 A motion to call for the question shall close debate on the main motion and is not
debatable.
9.9 A motion to amend can be made to a motion that is on the floor and has been
seconded. An amendment is made by inserting or adding, striking out and

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inserting, or substituting words.
9.10 Council will discuss a motion only after the motion has been moved and seconded.
9.11 The motion maker, Presiding Officer, or City Clerk should repeat the motion prior
to voting.
9.12 The City Clerk will record the vote for all action items.
9.13 At the conclusion of any vote, the City Clerk will inform the presiding officer of
the results of the vote and the Presiding Officer will announce such results.
9.14 When a question has been decided, any Councilor who voted in the majority may
move for a reconsideration, but no motion for the reconsideration of a vote shall be
made after the ordinance, resolution or act has gone out of the possession of the
Council.
9.15 The City Attorney shall decide all questions of interpretations of these rules and
any other questions of a parliamentary nature which may arise at a Council
meeting. All cases not provided for in these rules shall be governed by Robert
Rules of Order, Newly Revised.
Section 10. Council Attendance at Meetings.
10.1 Councilors will inform the Mayor, City Manager, or City Clerk if they are unable
to attend any Council meeting. Lack of notification will constitute an unexcused
absence. The Mayor will inform the Council President regarding an absence of
the Mayor.
10.2 Vacancies in Office: Rules will be followed according to the City Charter.
Section 11. Council Seating at Meetings.
11.1 During regular Council meetings, the Mayor will be seated in the center with the
City Manager and City Attorney seated on each side of the Mayor. No other seats
are designated and Council may be seated in any order to the left and right of the
Mayor, City Manager and City Attorney.
11.2 There will be no specified seating arrangement for any other Council meetings.

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Section 12. Ethics, Decorum, Outside Statements.
12.1 All members of the Council shall review and observe the requirements of State
ethics law. In addition to complying with state ethics law, all members of the
Council shall refrain from:
A. Disclosing confidential information;

B. Taking action which benefits special interest groups or persons at the
expense of the City as a whole;
C. Expressing an opinion contrary to the official position of the council
without so saying;
D. Conducting themselves in a manner so as to bring discredit on the

government of the City.
12.2 The Presiding Officer shall preserve decorum during meetings and shall decide all
points of order, subject to appeal of the council.
Members of the Council shall preserve decorum during meetings and shall not, by
conversation or action, delay or interrupt the proceedings or refuse to obey the
orders of the Presiding Officer or these rules.
Members of City staff and all other persons attending meetings shall observe the
Councils rules of proceedings and adhere to the same standards of decorum as
members of the Council.
Section 13. Media Representation at Council Meetings.
13.1 All public meetings of the Council and its committees, commissions, and task
forces, will be open to the media, freely subject to recording by radio, television,
and photographic services at any time, provided that such arrangements do not
interfere with the orderly conduct of the meeting.
13.2 Media representatives are allowed to attend most Council executive sessions
subject to the understanding that issues will not be reported.
13.3 Media representatives may be restricted from attending executive sessions

involving deliberations with persons designated by the Council to carry on labor
negotiations.

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Section 14. Council Meeting Staffing.
14.1 The City Manager will attend all Council meetings unless excused. The City
Manager may make recommendations to the Council and shall have the right to
take part in all Council discussions but shall have no vote.
14.2 The City Attorney will attend all regular Council meetings unless excused, and
will, upon request, give an opinion, either written or oral, on legal questions. The
City Attorney acts as the Councils Parliamentarian.
14.3 The City Clerk will attend all Council meetings and keep the official minutes and
perform such other duties as may be needed for the orderly conduct of meetings.
14.4 Department Managers will attend Council meetings upon request of the City
Manager.
Section 15. Council Relations With City Staff.
15.1 City staff or Council will not argue during a public meeting.
15.2 There will be mutual respect from both staff and the Council of their respective
roles and responsibilities when and if expressing criticism in a public meeting.
15.3 City staff will acknowledge the Council as policy makers, and the Council will
acknowledge staff as administering the Councils policies.
15.4 All written informational material requested by individual Councilors or the Mayor
will be submitted by staff to the entire Council with a notation indicating which
Councilor requested the information.
15.5 Mayor and Councilors will not attempt to coerce or influence staff in the making
of appointments, awarding of contracts, selection of consultants, the processing of
development applications, or granting of city licenses and permits, or other such
administrative functions.
15.6 Mayor and Councilors will not attempt to change or interfere with the operating
rules and practices of any City department. The City Manager will designate the
necessary staff to conduct business for the Councilors, including handling
correspondence, arranging appointments, and making travel arrangements.

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15.7 Mail that is addressed to the Mayor and Council will be opened and circulated to
the Mayor and Council as soon as practical after it arrives.
15.8 At no time will staff open any mail that is marked personal or confidential.
15.9 The Mayor and Councilors will not direct staff to initiate any action or prepare any
report that is significant in nature, or initiate any project or study without the
approval of a majority of the Council.
15.10 Mayor and Council requests for information can be made directly to staff. If the
request would create a change in work assignments for any staff member, the
request must be made to the City Manager.
Section 16. Council Relationship with City Committees, Task Forces, and
Commissions; Council Representation to Community Organizations,
Other Agencies, and Media.
16.1 The Mayor will appoint the committees and commissions of the City, with
concurrence of the City Council. The Mayor may request assistance from
Councilors in making a recommendation. To encourage broad participation,
service on City committees will be limited to specific terms. A citizen may not
serve on more than two City committees simultaneously. Any citizen serving on
two advisory bodies may not be chairperson of both committees simultaneously.
16.2 With the consent of the Council, the Mayor may remove a citizen from the City
committee or commission prior to the expiration of the term of office. Reasons
for removal may include, but are not limited to: missing three consecutive regular
meetings of the committee or commission, disruptive or inappropriate behavior
prior to, during, or after committee or commission meetings, which prohibit the
advisory body from completing its business in a timely manner, or not acting in the
best interest of the citizens or City. This includes preventing a committee or
commission from carrying out its goals and objectives.
When the Mayor is satisfied that it would be in the best interest of the City and the
committee or commission, a citizen may be removed from an advisory position by
the following process:
(1) The Mayor will request the citizen to submit a letter of resignation within
10 days from the Mayors notification to committee or commission

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member. The Mayors letter will contain the reasons for requesting the
resignation. The citizen may submit a letter of response as to why he or
she should remain on the committee or commission. This letter will be
reviewed by the Council prior to action on the removal request from the
Mayor.
(2) The Mayor will request the item be placed on a regular Council meeting
agenda for consideration for removal of the citizen from the committee or
commission. The citizen will be notified of the Council meeting date when
the issue will be discussed.
(3) If the Council approves the Mayors request for removal, the Mayor will
send a letter to the citizen informing him or her that they have been
removed from the committee or commission.
16.3 Members of the Council will not attempt to lobby or influence committee, task
force, or commission members on any item under their consideration. It is
important for the advisory bodies to make objective recommendations to the
council on items before them. Councilors that attempt to influence committee,
task force, or commission members on an item may prejudice or hinder their role
in reviewing the recommendation as a member of the Council.
16.4 Councilors will have the right to attend meetings but should not become involved
in committee, commission, or task force discussions unless they are a liaison
member to that body.
16.5 The Mayor will make appointments of Councilors to liaison positions on City
committees. Rotation of Councilors to committees is encouraged. Councilors
should make their committee choices known to the Mayor who will make the final
decision.
16.6 If the Mayor or a Councilor represents the City before another governmental
agency, before a community organization, or the media, the official should first
indicate the majority position of the Council. Personal opinions and comments
may be expressed only if the Councilor clarifies that these statements do not
represent the position of the Council. It is unacceptable to make derogatory
comments about other Council members, their opinions and their actions.
Honesty and respect for the dignity of each individual should be reflected in every
word and action taken by council members.

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Section 17. City Manager/City Attorney Evaluation Process.
17.1 The Mayor, Councilors and the City Manager, City Attorney or Municipal Judge
will determine the evaluation form used for the evaluation.
17.2 The standards, criteria, and policy directives used in the evaluation of the City
Manager, City Attorney, or Municipal Judge will be adopted at a regular Council
meeting in accordance with State law.
17.3 The Council will determine when the completed evaluations are due and who will
collect these documents. Copies of the employees contract will be provided to
the entire Council. The original employment agreement shall be maintained in the
Citys official records.
17.4 The evaluation session will be scheduled for executive session.
17.5 At the evaluation session, the summary comments may be given, as well as
individual comments by Councilors. The employee may respond at the
conclusion of the Council comments. The employees contract should be
discussed and any recommendation may be concurred to by the Council.
17.6 Since the evaluation is held in executive session, attendance is usually restricted to
the Mayor, Councilors, City Manager and City Attorney.
17.7 The last step of the evaluation process is to have the City Attorney prepare
amendments, if any, to the employees contract. This contract normally will be
approved as a consent agenda item at the next regular Council meeting.
Section 18. Confidentiality.
18.1 Councilors will not repeat by name to persons not on the Council what others have
said in a way that might embarrass fellow Councilors.
18.2 Councilors will keep all written materials provided to them on matters confidential
under law in complete confidence to insure that the Citys position is not
compromised. No mention of information read or heard should be made to
anyone other than other Councilors, the City Manager or City Attorney.
18.3 If the Council, in executive session, provides direction or consensus to staff on

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proposed terms and conditions for any type of negotiation whether it be related to
property acquisition or disposal, pending or likely claim or litigation, or employee
negotiations, all contact with the other parties shall be made by designated staff or
representatives handling the negotiations or litigation. A Councilor will not have
any contact or discussion with any other party or its representative nor
communicate any executive session discussion.
18.4 All public statements, information, or press releases will be handled by designated
staff or a Council spokesperson.
Section 19. Council Expenses.
19.1 Council will follow the same rules and procedures for reimbursement as those
which apply to City employees, as are set forth in the purchasing procedures.
19.2 Councilor expenditures for other than reimbursements will follow purchasing rules
which apply city-wide.
Section 20. Public Records.
20.1 Public records created or received by Councilors, will be transferred to the City
Clerk for retention in accordance with Oregon public records law.
Section 21. Censure/Removal.
21.1 The Council may enforce these rules and ensure compliance with City ordinances,
charter and state laws applicable to governing bodies. If a member of Council
violates these rules, ordinances, charter or state laws applicable to governing
bodies, the Council may take action to protect the integrity of the Council and
discipline the member with a public reprimand or removal from assigned
committee(s).
21.2 The Council may investigate the actions of any member of Council and meet in
executive session under ORS 192.660 (2) (b) to discuss any finding that reasonable
grounds exist that a violation of these rules, local ordinance, charter or state laws
applicable to governing bodies has occurred. Sufficient notice must be given to
the affected member to afford them the opportunity to request an open hearing
under ORS 192.660 (2) (b).

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Section 22. Miscellaneous.
22.1 When gifts (Sister City gifts, etc.) are presented to the Mayor and Councilors, the
main gift will become the property of the City for display purposes and the
individual gifts to the Mayor and Councilors are for their personal use.
Section 23. Suspension and Amendment of Rules.
23.1 Any provision of these rules not governed by State law, City Charter, or Code may
be temporarily suspended by a majority vote of the Council.
23.2 These rules may be amended or new rules adopted by a majority vote of the
Council.
By my signature, I have read and agree with the City Council Rules/Code of Conduct and
understand the consequences of violating this policy.
Dated: __________________________________
Stephen E. Lawrence, Mayor Councilor at Large, Taner Elliott
________________________________ _______________________________
Council Position #1, Tim McGlothlin Council Position #2, Darcy Long-Curtis
________________________________ _______________________________
Council Position #3, Russ Brown Council Position #4, Linda Miller
________________________________ _______________________________

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CITY of THE DALLES
313 COURT S TREE T
__________________________________________________________
(541) 296-5481
FAX (541) 296-6906
AGENDA STAFF REPORT

AGENDA LOCATION: Action Item #12-B
ISSUE: Request from Columbia Gorge Community College for funding

assistance to complete a campus housing study.
RELATED COUNCIL GOAL: Goal B, Work and partner with governmental agencies
and non-profits to improve coordination of services and open communication and
Goal C, Promote economic development opportunities which will provide jobs
and enhance community livability.
BACKGROUND: Attached is a letter from the college providing an overview of the

project. They are requesting enterprise zone funds, either by grant, loan, or forgivable
loan. The City may receive new revenue from enterprise zone funds in January, but this
is not guaranteed right now.
Regardless of the enterprise zone revenue expectations, this request is exactly in line with
the Citys Vision, City Council Goals and the needs identified in the recent housing needs
assessment.
The requested amount is quite small compared to the overall project of $15 million.
BUDGET IMPLICATIONS: If approved, this request would reduce the contingency by

$30,000.
1. Staff recommendation: I recommend the Council approve this request because

this contribution could lead to millions of dollars in economic development and
enhanced education and jobs for our community and fits with the Citys vision,
CGCC funding request.17.docx Page 1 of 2
Page 48 of 66
goals, and plans.
2. The City Council could approve a reduced amount.
3. The City Council may decline to approve the request.
CGCC funding request.17.docx Page 2 of 2
Page 49 of 66
October 25, 2017
Julie Krueger, City Manager

City of The Dalles
313 Court Street
The Dalles, Oregon 97058
Dear Julie,
Thank you for the opportunity to present this proposal for a campus housing study in conjunction with
development of a regional training skills center for consideration by Enterprise Zone partners. Following
is an overview ofthe project and request for assistance on behalf of Columbia Gorge Community College:
Overview
Article XI-G of the Oregon Constitution authorizes state bonding allocation for community college capital
construction projects. The Oregon Legislature has allocated $7.3 million in Article XI-G bond funding to
Columbia Gorge Community College for a partnership facility with North Wasco County School District "to
focus on grades 11-14 and the transition between high school and post-secondary enrollment." This is
referred to in the legislative note as a "middle college prototype facility." The working title given by the
college is the Treaty Oak Regional Skills Center. The college board will determine by January 2018 whether
to develop this facility as based upon information described below.
If the college board decides to proceed, the state bond allocation must be matched, dollar for dollar in an
amount not less than $7.3 million, with demonstration of match by January 2019. The bond sale would
then occur in the spring of 2019.
Oregon legislative fiscal counsel and the Oregon Department of Justice have authorized Columbia Gorge
Community College to use investment in student housing as match for the regional skills center. The
college has received an informal, preliminary estimate of $7.2 million to construct 80 units of student
housing. While not a formal proposal, this estimate suggests investment in campus housing could
generate much or most of the required match. A critical question, yet unanswered, regards the scope of
such housing: The number of housing units will determine the investment value, which in turn will
determine the amount of match generated toward the regional skills center.
Treaty Oak Regional Skills Center

Staff, faculty and board members of Columbia Gorge Community College are conducting on-site
interviews with industry partners throughout the region to identify unmet workforce skills. These
assessments will inform new instructional programming at the college and guide the college board's
decision regarding development of the regional skills center. There are two areas of special interest: The
food and beverage industry, with its myriad connections to viticulture, breweries, the culinary arts and
associated supply chains; and fire sciences training with a paramedic component, as identified by Mid-
Columbia Fire & Rescue (MCF&R) and other first responders. In addition, anecdotal but unquantified
evidence suggests an unmet need for welding, construction trades, diesel mechanics, heavy equipment
operators, electricians and diverse other fields. Regardless of the subject, site interviews will provide hard
data to ensure sustainability of instructional programming and facility operations. Treaty Oak Regional
400 East Scenic Drive, The Dalles, OR 97058 1730 College, Way, Hood River, OR 97031 www.cgcc.edu
Page 50 of 66
Skills Center would build upon the college's existing dual enrollment partnership with North Wasco
County School District by expanding the scope and diversity of career-technical training opportunities
beyond those already in place. These opportunities will improve high school graduation and college
retention rates by providing hands-on learning opportunities for students who thrive in a project-based
instructional environment. This is in keeping with legislative intent, with its focus on the transition from
grades 11 through 14.
The Dalles Campus Housing

The college has two "shovel-ready" sites on The Dalles Campus which can be used for student housing,
subject to conditional use approval by the city planning commission. Infrastructure was extended to these
sites as part of the college's 2004 bond measure and 2008 capital construction program, which will lessen
site development costs.
As with industry skills training, there is significant but unquantified need for student housing. Applicants
to the college's nursing program and other study areas have been unable to find affordable housing in
The Dalles. MCF&R has a fire training program funded through the Federal Emergency Management
Agency but has been unable to find affordable housing for program interns. Chief Bob Palmer has asked
the college for assistance, and indicates campus housing would meet this need. Just this month, the
college was approached by Klickitat County Economic Development, which in conversation with Columbia
Gorge Regional Airport management identified a housing need for wildland firefighters based at
Dallesport. Campus housing in The Dalles would meet this need. Conversations with Oregon Human
Development Corporation and others indicate need for summer seasonal farmworker housing; again,
campus housing would help. (We note that seasonal firefighter and farmworker housing are concentrated
in the summer months, which would help ensure housing occupancy at a time of otherwise low student
enrollment.) Finally, campus housing could serve the interim needs of college staff and faculty while they
seek permanent residence.
Housing market analysis

As noted above, investment in campus housing may be used to match state bonding for the Treaty Oak
Regional Skills Center. Before proceeding, the college must determine the level of housing need and other
variables to construct a business case, including market demand, other multi-unit housing initiatives in
the area, operational cost, on-site management, unit configuration, and potential support services such
as on-site daycare (which could be integrated with the college's Early Childhood Education program).
Toward this end, the college board has authorized issuance of a Request for Qualifications and Proposals
for a housing market analysis. The college would survey current students and, through outreach to area
high schools, potential students as part of this analysis. The goal would be to determine the feasibility and
scale of campus housing, which ideally would be managed by a third party vendor; this will determine the
level offinancial investment the college would commit to housing development, which in turn will identify
the gap (if any) required to match state bonding for the Treaty Oak Regional Skills Center. We estimate
the cost of this market analysis at $30,000. We hope to proceed with this analysis before the end of the
current calendar year.
Request to Enterprise Zone Partners

By helping address the regional needs for affordable housing and workforce skills development, the two
related projects described here will contribute to economic growth in The Dalles, Wasco County and the
Mid-Columbia region at large. The current shortage of skilled workers, including those in the construction
trades, limits the growth of local businesses and contributes to the escalating cost of residential and
commercial construction. Likewise, the shortage of affordable housing makes it difficult to recruit and
retain skilled workers. Campus housing would help address this by providing a new option for students,
Page 51 of 66
college staff, MCF&R interns and seasonal workers in agriculture and wildland firefighting . Expanded skills
training and affordable housing are important support mechanisms toward the larger goal of continuing
improvement in high school graduation rates, community college student retention and certification or
degree completion levels. Success in these areas will strengthen our workforce and regional economy.
Given the potential positive impact on our regional economy, Columbia Gorge Community College
requests Enterprise Zone partners' consideration of a two-part funding commitment:
1) A grant or forgivable loan in the amount of $30,000 to cover the cost of retaining a professional
consultant to conduct the housing market analysis . For its part, the college commits to provide
in-kind contributions of staffing to conduct the related student survey, and also commits to the
time-intensive process of surveying regional industry partners on workforce training needs.
Should Enterprise Zone partners support this request, we would ask that funds be made available
in the current calendar year.
2) Should the housing market analysis support the need for campus housing, and should the
investment needed for campus housing fall short of generating the full match needed to secure
state bonding for the Treaty Oak Regional Skills Center, the college would request that Enterprise
Zone partners consider a substantial investment in the skills center itself. The level of that
investment will depend upon results of the housing market analysis and overall project scope; a
close estimate should be known upon completion of the housing study early in 2018, although
any financial commitment would not be needed until January 2019. It would be the college's hope
that this investment, if needed, take the form of a grant. We would request opportunity to meet
early in 2018 to review results of the housing study, since these will inform subsequent funding
strategies for the skills center.
We would welcome the opportunity to meet and answer any questions.
Dan Spatz
Community Outreach Manager
Cc : Lori Ufford, Interim President

Supt. Candace Armstrong
Chief Bob Palmer
Chuck Covert
Richard Foster
Page 52 of 66
CITY of THE DALLES
313 COURT S TREE T
__________________________________________________________
(541) 296-5481
FAX (541) 296-6906
AGENDA STAFF REPORT

AGENDA LOCATION: Discussion Item #13-A
ISSUE: Discussion regarding civil exclusion zone in downtown business area.
RELATED GOAL: Goal C discusses enhancing community livability and Goal E

speaks to the promotion of public safety through programs, partnerships, plans, and
policies.
BACKGROUND: The City Manager, Police Chief and Councilor McGlothlin met in
August to identify issues regarding the homeless impacts in the community.
Approximately a dozen issues were discussed, and then condensed down to a focus on
the issues the City could address. Other categories identified improving programs and
working with partners.
Issues the City has the ability to address are aggressive panhandling and loitering in
tourist and shopping areas. In order to create a safe environment, we can create a zone
that will not allow repeat offenders to be in a specific area. The ordinance to create the
zone must include penalties that will be enforceable and strict. The Police Department
needs to have tools in place within the ordinance to help control the problems. Attached
to this staff report is a draft ordinance, with maps showing the proposed exclusion areas.
The City Attorney has also drafted proposed amendments to the Citys nuisance
ordinance (attached) that will address camping on public property within the city limits.
These two proposed changes would greatly help manage the nuisance and criminal
concerns around homelessness. Beyond these issues, staff would like to work with the
Municipal Court Judge to determine if a program can be developed similar to the mental
health court model, which would provide resources such as employment and housing
opportunities, and the opportunity to participate in the work crew program as an
Exclusion Zone Discussion.17
Page 1 of 2
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alternative to paying fines.
There may be other areas where the City can assist or partner to help reduce
homelessness that could be considered on a case by case basis, once we have our
ordinances in place.
BUDGET IMPLICATIONS: None at this time.
Staff recommendation: Provide direction to staff regarding consideration of an ordinance

to establish a civil exclusion zone.
Exclusion Zone Discussion.17

Page 2 of 2
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DRAFT
GENERAL ORDINANCE NO. 17-_____
AN ORDINANCE ESTABLISHING CIVIL EXCLUSION ZONES,

ESTABLISHING A PROCESS FOR EXCLUSION AND AN APPEAL HEARING
WHEREAS, the downtown area of the City of The Dalles includes a variety of
commercial businesses offering services to the community, including local residents and
visitors, as well as historic resources which attract tourists to the community; and
WHEREAS, illegal activities committed by individuals can have a negative

impact upon local residents, visitors, and tourists who patronize local shops, restaurants,
and businesses, and use public facilities such as the Lewis and Clark Festival Park and
the Commercial Dock, affecting the economic well-being and quality of life for the
community; and
WHEREAS, a tool commonly used by other cities to address these types of

problems is the creation of civil exclusion zones which are established to protect the
public from those persons who engage in illegal conduct which poses a threat to the
safety and welfare of the general public, and has a detrimental impact upon the quality of
life in the community; and
WHEREAS, the City Council has determined that adoption of an ordinance

establishing a civil exclusion zone for a designated portions of the City is necessary and
appropriate to protect the safety and welfare and quality of life of the general public;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF THE

DALLES ORDAINS AS FOLLOWS:
Section 1. Establishment of Civil Exclusion Zones. Two civil exclusion zones

are hereby established, with the boundaries of the zones as shown on the maps attached
as Exhibits A and B. The boundaries of the zones are described as follows:
Zone #1:
Beginning at a point at the Southeast corner of the property adjacent to the
property owned by the Northern Wasco County Parks & Recreation District
(Assessors Map No. 1N 13E 4AA Tax Lot 600); thence North along the Park
Districts property to a point intersecting with West Second Street; thence
crossing West 2nd Street and the Union Pacific Railroad tracks along the Eastern
boundary line of the property identified as Assessors Map No. 1N 13E 4AA Tax
Lot 100, to the Northeast corner of said tax lot; thence West a distance of ____
feet along the North boundary of the property described as Assessors Map No.
1N 13E 3BB Tax Lot 100; thence North to the Northern boundary of West 1st
Street; thence East along West 1st Street along a line which includes the Citys
commercial dock, a distance of ___ to a point on the Northwest corner of the
General Ordinance No. 17-____ Page 1 of 6
Page 55 of 66
DRAFT
property identified as Assessors Map No. 1N 13E 3AC Tax Lot 100; thence
South along the Eastern boundary of the property described as Assessors Map
No. 1N 13E 3AC Tax Lot 300, and continuing along the Eastern boundary of
Taylor Street until it intersects with East 3rd Street; thence West along East 3rd
Street to the point of beginning.
Zone #2:
Beginning at a point at the Southeast corner of the property adjacent to the
property owned by the Northern Wasco County Parks & Recreation District
(Assessors Map No. 1N 13E 4AA Tax Lot 600); thence North along the Park
Districts property to a point intersecting with West Second Street; thence
crossing West 2nd Street and the Union Pacific Railroad tracks along the Eastern
boundary line of the property identified as Assessors Map No. 1N 13E 4AA Tax
Lot 100, to the Northeast corner of said tax lot; thence West a distance of ____
feet along the North boundary of the property described as Assessors Map No.
1N 13E 3BB Tax Lot 100; thence North to a point on the South boundary line of
the property described as Assessors Map No. 2N 13E 34CC Tax Lot 400; thence
West along the North boundary lines of the properties described as Assessor Map
No. 2N 13E 34CC Tax Lots 400, 300, 200, and 100 to the intersection with West
1st Street; thence crossing over the Union Pacific Railroad tracks West, parallel
with the Interstate 84 freeway; thence continuing West to a point past the
intersection of West 2nd and Webber Streets; thence North along the West
boundary line of Webber Street to the intersection with northern boundary of
West 8th Street; thence East along West 8th Street to the intersection with the
Eastern boundary of Cherry Heights Road; thence North to the intersection of
Cherry Heights Road and the southern boundary of West 6th Street; then East
along the Southern boundary of West 6th Street to a point adjacent to the West 3rd
Place and Trevitt Street intersection; thence along the Northern boundary of West
3rd Place and continuing to the point of beginning.
Section 2. Civil Exclusion. A person is subject to exclusion for a period of

ninety (90) days from entering or remaining in the civil exclusion zone described in
Section 1 if that person has been cited to appear, arrested or otherwise taken into custody
within a civil exclusion zone for any of the following offenses:
A. Any assault, as defined by ORS 163.160 through 163.185, and ORS 163.208.
B. Strangulation, as defined by ORS 163.187.
C. Menacing, as defined by ORS 163.190.
D. Harassment, as defined by ORS 166.065.
E. Disorderly Conduct in the Second Degree, as defined by ORS 166.025.
F. Recklessly endangering another person, as defined by ORS 163.195.
Page 56 of 66
DRAFT
G. Criminal Trespass in the Second Degree, as defined by ORS 164.245.
H. Any sexual offense, as defined by ORS 163.355 through 163.465.
I. Endangering the welfare of a minor, as defined by ORS 163.575.
J. Unlawful use of marijuana or marijuana items in a public place, as defined by

ORS 475B.280.
K. Unlawful possession of marijuana or a marijuana product by any person under

the age of 21 years, as defined in ORS 475.684.
L. Any offense under state law governing the possession, use, distribution or sale
of alcoholic beverages.
M. Drinking in a public place as defined by General Ordinance No. 93-1175,

section 2.
N. Possession or using a weapon in violation of ORS 166.180, 166.190, 166.220,

166.240, 166.250, 166,272, or General Ordinance No. 93-1175, section 5.
O. Discharge of a weapon within the city limits, as defined by General Ordinance

No. 93-1175, section 4.
P. Any degree of criminal mischief, as defined by ORS 163.305 through

164.365.
Q. A graffiti-related offense, as defined in ORS 164.381 through 164.386.
R. Arson or reckless burning as defined in ORS 164.305 through 164.335.
S. Theft as defined in ORS 164.015 through 164.095.
T. Littering as defined in ORS 164.775 through 164.805.
U. Possession of tobacco by a minor in violation of ORS 167.400.
V. Entry onto or remaining on public property within the boundaries of the

exclusion zones described in Section 1, when the property is closed to the
public between the hours of 7:00 PM to 7:00 AM.
W. Public Indecency as defined in ORS 163.465.
X. Illegal camping on public property as defined in Section 18 of General

Ordinance No. 93-1162.
Page 57 of 66
DRAFT
Section 3. Violation. If a person excluded from the civil exclusion

zones is found within the boundaries of the civil exclusion zones described in Section 1
during the exclusion period, that person may be arrested for the offense of criminal
trespass in the second degree. A person is not considered to be within a civil exclusion
zone if the person is within an exclusion zone and the person is:
A. In the act of obtaining social, medical, or like services;
B. In the act of seeking employment or performing work directly related to

lawful employment;
C. Attending a public meeting;
D. Attending a court hearing, meeting with an attorney or criminal justice

personnel, or engaging in an activity ordered by a court;
E. In the act of filing an appeal to an exclusion notice issued under this

ordinance; or
F. Attending religious services or otherwise exercising a constitutional right.
Section 4. Issuance of Exclusion Notices. The Chief of the City Police

Department is designated as the person in charge of exclusion zones for the purpose of
issuing exclusion notices in accordance with the provisions of this ordinance, and may
authorize employees of the City Police Department to issue exclusion notices in
accordance with this ordinance.
Section 5. Procedure for Exclusion.
A. Written notice shall be given to any person excluded from a civil exclusion
zone. The notice shall specify the area from which the person is excluded, the
length of the exclusion, the offense(s) the person is accused of violating, and a
description of the offending conduct. Warnings of consequences for failure to
comply shall be prominently displayed on the notice. The notice shall include
information on the time limit to file an appeal and the place to deliver the
appeal. Unless otherwise provided in the exclusion notice, the term of
exclusion shall take effect upon issuance.
Section 6. Appeal. A person receiving an exclusion notice shall have the right to
a hearing to have the exclusion rescinded, the period of exclusion reduced, or to
request a variance.
A. An appeal of the exclusion must be filed, in writing, within five (5) calendar
days of the issuance of the notice of exclusion. The appeal must be filed with
Page 58 of 66
DRAFT
the clerk of the Municipal Court. A hearing on the appeal shall be held before
the Municipal Court Judge within twenty (20) calendar days of the appeal.
B. The hearing may be rescheduled for good cause shown, but shall be
rescheduled no later than five (5) additional business days from the request for
rescheduling. If an appeal is timely filed, a period of exclusion shall be stayed,
pending the outcome of the appeal. If the exclusion is affirmed, the remaining
period of exclusion shall be effective immediately upon issuance of the municipal
courts decision.
C. The City shall have the burden to show by a preponderance of evidence the
validity of the exclusion. If the municipal court finds by a preponderance of the
evidence that the exclusion was based upon the conduct proscribed by Section 2,
and if the exclusion is otherwise in accordance with law, the municipal court shall
uphold the exclusion. However, if the municipal court finds that the City has not
met its burden of proof, or that the exclusion is otherwise unlawful, then the
municipal court shall enter an order rescinding the exclusion. In the event the
municipal court finds that the City has met its burden of proof, but that the length
or scope of the exclusion is unreasonable under the circumstances, the municipal
court may issue an order shortening the length of the exclusion or allowing for a
variance. The decision of the municipal court is final.
Section 7. Variance.
A. The municipal court may in its discretion grant a variance to an excluded

person at any time during the period of exclusion if the person:
1. Presents a plausible need to engage in any non-criminal activity that is not

associated with the behavior supporting the persons exclusion;
2. Establishes that he or she resides within an exclusion zone; or
3. Presents a plausible need to obtain goods and services not otherwise

available outside the exclusion zone to satisfy the persons essential needs.
B. The variance shall be in writing, for a specific period of time and only to
accommodate a specific purpose, all of which shall be stated on the variance. The
excluded person shall keep the variance document on his or her person at all times
the person is within the exclusion zone.
PASSED AND ADOPTED THIS ____ DAY OF ____________, 2017
Voting Yes, Councilors: ___________________________________________________

Voting No, Councilors: ___________________________________________________
Abstaining, Councilors: ___________________________________________________
Page 59 of 66
DRAFT
Absent, Councilors: ________________________________________________
AND APPROVED BY THE MAYOR THIS ____ DAY OF ___________,

2017.
___________________________
Attest:
____________________________
Page 60 of 66
Exclusion Zone 1
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Page 61 of 66
Map created October 24, 2018
Highways Exclusion Zone 2
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Page 62 of 66
Map created October 24, 2018
PROPOSED AMENDMENTS TO NUISANCE
ORDINANCE TO ADDRESS ILLEGAL CAMPING
Section 18. Camping on Public Property. No person shall camp in or upon public
property or public right-of-way, unless permission to camp is provided by the City. For
purposes of this section, the following definitions apply:
a. Camp means to set up, or to remain in or at a campsite, for the purpose

of establishing or maintaining a temporary place to live.
b. Campsite refers to those locations where bedding, sleeping bag(s), or

other sleeping matter, or any stove or fire is placed, established, or
maintained, whether or not such place incorporates the use of any tent,
lean-to, shack, or any other structure, or any vehicle or part thereof.
c. Camp structure includes huts, lean-tos or tents used for shelter. Bridges,
overpasses, or highway embankments do not by themselves constitute a
camp structure.
Abatement and clean-up of illegal campsites shall be done in accordance with the policy
and procedures adopted by the City Police Department.
Page 63 of 66
CITY of THE DALLES
313 COURT S TREE T
__________________________________________________________
(541) 296-5481
FAX (541) 296-6906
AGENDA STAFF REPORT

AGENDA LOCATION: Discussion Item #13-B
FROM: Matthew Klebes, Enterprise Zone Manager
ISSUE: Re-designating The Dalles/Wasco County Enterprise Zone
BACKGROUND: Wasco County and the City of The Dalles sponsor an Oregon
Enterprise Zone in The Dalles. The intent of the Enterprise Zone is to induce eligible
businesses of all sizes to make additional investments that will improve employment
opportunities, spur economic growth, and diversify business activity. Prior to
commencing construction/installation, eligible business firms submit an application to the
Zone Manager detailing current and future employment, investment to be made, timeline,
and other data. Eligible firms include; manufacturers, processors, shippers, and other
operations that serves businesses, some types of headquarters and call center operations,
data centers, as well as hotels, motels, and resorts. Retail, construction, financial, and
certain other activities are explicitly ineligible.
Currently, there are 68 enterprise zones throughout the State of Oregon; 53 rural
enterprise zones and 15 urban zones. 135 cities use enterprise zones to create better
economic opportunities. Business Oregon is responsible for determining statutory
compliance of enterprise zone designations and works with the Department of Revenue
of other agencies to provide technical assistance, training, and promotion.
The method Enterprise Zones use to induce investment is by providing tax abatements on
qualified property. Such property includes new buildings, additions, equipment and
machinery brought in from outside the County. Land, existing property, and minor items
of personal property may not qualify.
The Dalles/Wasco County Enterprise Zone has three categories of abatement; Standard,
Extended, and Long-Term Abatements.
Re-designating The Dalles/Wasco County Enterprise Zone Page 1 of 3
Page 64 of 66
Standard (3 years):
Increase full-time, permanent employment of the firm inside the enterprise zone
by the greater of one new job or 10 percent.
No concurrent job losses within more than 30 miles from the zone.
Maintain mandatory employment levels during the exemption period.
Enter into a first-source hiring agreement with local job training providers.
Extended (Additional 1 or 2 years to Standard):

Average annual compensation of new workers must be 130 percent of the county
average wage throughout the duration of the agreement.
In the 4th and 5th year of the abatement the average annual wage must be 100
percent or greater of the county average annual wage.
A written agreement with local zone sponsor(s) that may include additional
requirements that the local zone sponsor(s) may reasonably request. Resolution
17-006 details guidelines established for potential additional requirements
Long Term (7-15 years): Criteria vary based on the Zone

Total investment costs need to be greater than .5% of the Countys total
real market value by the end of the year when operations begin.
Hire 35 new, full-time employees (If investment exceeds 200 million a
minimum of 10 new employees may suffice)
In the 4th and 5th year of the abatement the average annual wage must be 100
percent or greater of the county average annual wage.
By the fifth year after commencing operations, average annual
compensation for all workers at the facility must be at least 150 percent of
the county average wage
Since 2013, The Dalles/Wasco County Enterprise Zone has had 14 Enterprise Zone
agreements. Currently there are 10 active abatements with 3 abatements completed and
one terminated. Combining data from all 13 agreements the following summary points
can be determined:
Minimum of 270 jobs created
At least 107 of created jobs have average compensation of 130% or more of
County average wage
In 2006 the County average income was $28,395; in 2017 the County average
income is $36,514. This is a 28.6% increase (Note, these averages use most recent
data, for example 2017 figures are based on 2015 data)*
An estimated $257,195,577 has been invested in the community
To date, application fees total $2,930,000
To date, fees paid in lieu of taxes total $4,900,000; if all agreements hold, over a
fifteen period, a minimum of $30,750,000 will be paid.
*Numerous other factors may/may not have influenced this increase.
The Dalles/Wasco County Enterprise Zone Long Term Abatement option will sunset
December 31, 2017. The remaining options, and the Zone overall, will sunset on June 30,
2018. After this date no new applications will be accepted under the current Enterprise
Page 65 of 66
Zone. All existing abatements will continue until the end of their abatement period.
The option to re-designate the Enterprise Zone exists if certain criteria are met. Staff has
reached out to the Business Incentives Coordinator at Business Oregon and was informed
that meeting such criteria may be possible. To re-designate the Enterprise Zone we would
need to evaluate different factors to determine eligibility. These factors include:
Unemployment rate
Income levels
Population change
Percentage of persons or families below the federal poverty level
The zone sponsor may submit equally severe indicators that substitute for those
specified above In sum, an economic need must be demonstrated. For example,
the 2017 Distressed Areas in Oregon lists Wasco County as distressed. This
indicator, and others, could be used to demonstrate an economic need.
The size, shape, and contiguity of the zone may affect how these indicators are
determined by using zone-specific, versus County wide, data.
A broadly summarized overview of the re-designation process includes:

Begin discussion with current Enterprise Zone sponsors about interest in re-
designation
Notify taxing districts and other partners if re-designation is being considered
Notify Business Oregon of intent to re-designate after January 1, 2018
Determine potential zone boundaries, focus areas, and partners
Initiate research into data for demonstrating local economic hardship
Hold an informational public meeting; invite partners and taxing districts to
participate
Conduct additional outreach to businesses and community
Finalize materials, draft resolutions, and hold final meeting taxing districts and
community members
Pass resolutions and sign all necessary paperwork
Submit to Business Oregon before the current Enterprise Zone terminates June 30,
2018.*
*The effective date of designation is based on the adoption date of the last resolution
passed by sponsors. If the last resolution is passed before the current zone sunsets, the
effective date for the new zone will be July 1. Enterprise Zone applications can still
be received and processed pending a positive designation determination.
Consultation with local taxing districts is a critical part of this process.
Staff desired City Council discussion and feedback regarding interest in re-designating
the Enterprise Zone before any substantial effort to determine eligibility was undertaken.
Page 66 of 66

The Dalles, Ore., City Council Agenda, Monday, Nov. 13, 2017

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The Dalles, Ore., City Council Agenda, Monday, Nov. 13, 2017

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OFFICE OF THE CITY MANAGER COUNCIL AGENDA

REGULAR CITY COUNCIL MEETING

CITY HALL COUNCIL CHAMBER

2. ROLL CALL OF COUNCIL

6. CITY MANAGER REPORT

7. CITY ATTORNEY REPORT

8. CITY COUNCIL REPORTS

A. Approval of October 16, 2017 Tourism Work Session Minutes

B. Approval of October 23, 2017 Regular City Council Meeting Minutes

CITY OF THE DALLES

11. CONTRACT REVIEW BOARD ACTIONS

A. Reject Contract No. 2018-005 Columbia Gorge Regional Airport Manager

12. ACTION ITEMS

A. Adoption of Updated City Council Rules/Code of Conduct

B. Approve Funding Request from Columbia Gorge Community College

13. DISCUSSION ITEMS

A. Exclusion Zone Ordinance

B. Re-designation of The Dalles/Wasco County Enterprise Zone

AGENDA STAFF REPORT

MEETING DATE: November13, 2017

TO: Honorable Mayor and City Council

FROM: Izetta Grossman, City Clerk

BUDGET IMPLICATIONS: None.

RECOMMENDATION: That City Council review and approve the minutes of

BUDGET IMPLICATIONS: None.

RECOMMENDATION: That City Council review and approve the minutes of

Consent Agenda Page 1 of 1

TOURISM WORK SESSION

THE DALLES CITY HALL

PRESIDING: Mayor Stephen Lawrence

COUNCIL PRESENT: Taner Elliott, Linda Miller, Darcy Long-Curtiss

The meeting was called to order by Mayor Lawrence at 5:30 p.m.

Mayor Lawrence opened the meeting with the following statement:

The following ideas came up during the discussion:

Homelessness addressing the negative issues

Being no further business, the meeting adjourned at 6:20 p.m.

REGULAR CITY COUNCIL MEETING

THE DALLES CITY HALL

PRESIDING: Mayor Stephen Lawrence

Mayor Lawrence invited the audience to join in the Pledge of Allegiance.

CITY MANAGER REPORT

CTY ATTORNEY REPORT

CITY COUNCIL REPORTS

Councilor Long-Curtiss reported on attending:

Councilor McGlothlin reported on attending:

Councilor Elliott reported on:

Councilor Miller reported on:

Mayor Lawrence reported:

CONTRACT REVIEW BOARD ACTION

Elliott abstained from voting, saying he was a subcontractor on the project.

Assistant to the City Manager reviewed the staff report.

Mayor Lawrence closed the open meeting at 6:25 p.m.

Reconvene to Open Session

Mayor Lawrence reconvened to open session at 6:40 p.m.

Being no further business, the meeting adjourned at 6:43 p.m.

From: Jim Winterbottom <JimW@WasteConnections.com>

September cost as follows.

October cost as follows.

RECOMMENDATION: Move to authorize the City Manager to enter into Contract

17 W 2d St Joint Utilities Construction, Contract #2018-003 Page 2 of2

Provide a new Decommission

- '.,O M9<f MARK.ER. NP OF 5,

(541) 296-5481 ext. 1122

AGENDA STAFF REPORT