Rana Pharmaceutical Inc Finals

RANA PHARMACEUTICAL INC.
PHARMACY MANAGEMENT SYSTEM
PRESENTED BY:
ANDAYA, MAI-ANNE
DE BELEN, CHRISTIAN JEROME
DEDIOS, JOSANIEL
TABOR, CHALLY YVONNE
TABUENA, JHASTINE JAN
ZALAMEDA, ALDRIN
SECTION/SCHEDULE: N44/B2-51/T-TH-S
SUBMITTED TO:
MR. NIO MAR FEOLA
A Proposed Pharmacy Management System to Rana Pharmaceutical Inc.

DEDICATION
Every effort that we made, there is always a persons behind it. We dedicate this humble
work to our Almighty God from whom all wisdom and blessings flow. To all
Business/Accountancy and I.T/ Computer Science Students who are desirous to do well
in school. To all Accounting and I.T Professors who are concerned for what is best for
their students. And to our beloved parents who always support us.
With them, we are overwhelmed with joy.

ACKNOWLEGEMENTS
Our group was very grateful because each member made their parts and give their full
effort to finish this project of ours. First of all we would like to thank the Lord for giving
us knowledge, wisdom, strength and patience to make our project work out. We would
like to thank those people help us finish this project by giving us information about their
company background. Mr. Aikeen Infante (Callbest Outsourcing Service Inc. ), Ms.Jesa
Pataueg (Antipolo National High School ) and Mr.Fredelino Dequillo (Rana
Pharmaceutical Inc.) . We would also like to thank Mr. & Mrs. De Belen and Mr.Arvin
Zalameda who allowed us in their home to do this project and for sponsor our foods and
snacks, and especially to our parents for giving us permission to do this and
allowances. And of course to Mr. Feola our COMSO05 instructor for giving us this
opportunity and us your students making this project of yours to learned about the world
of system analysis and how we work as a team.

TABLE OF CONTENTS
CHAPTER TITLE PAGES
DEDICATION i
ACKNOWLEDGEMENT ii
TABLE OF CONTENTS iii
I INTRODUCTION 1
II BACKGROUND OF THE STUDY 2
III SIGNIFICANCE OF THE STUDY 3
IV OBJECTIVES OF THE STUDY 4

CHAPTER I
INTRODUCTION
Interest in information system has increased during the recent years not only in
education but also in all areas where resources are managed. Student information
system has always been a difficult task, but it is more so today than ever before, where
administrators uses the traditional way of filing records on a cabinet. As the population
of the students goes up, it is becoming more complex. Data should be stored in safer
places, and can be retrieved easily and fast when someone needs it. Administrators
task has becoming more complex, there have been efforts to improve the effectiveness
of problems solving central to this are quantitative techniques and electronic devices
such as computers. In the field of education, researchers and theorist have focused
intensively in recent years on examining the concepts and use of information to assist
administrators, teachers, students and parents. The emerging needs in most schools for
accurate and relevant data and reliable information strengthen the information system.
As of today information technology is the goal of all programmers because it will lead to
a better and stable life. Information technology is flexible it has many use, discovering,
developing, transforming the world until the technology continue is the importance of
system information system. Now a days Information and communication technology
(ICT) plays a great role in different fields or areas among thus Health care system
belongs to this. This leads to various studies and researches being conducted to
selected health care facilities. It is necessary to ensure a technologically appropriate,
equitable, affordable, efficient, and environmentally adaptable and consumer friendly

system, designed to fully utilize the ICT for the maximum benefit in the health care
industry.
Here computers have great relevant on storing datas securely and ease access on
them in short period of time.
In order to exploit the ICT in health care system, Pharmacy management system is
being build. Pharmacy management system is robust, integrated technology. Pharmacy
management system deals with the maintenance of drugs and consumables in the
pharmacy unit. The set-up of this pharmacy management system will ensure availability
of sufficient quantity of drugs and consumable materials for the patient. This will
enhance the efficiency of clinical work and ease patients convenience, bearing in mind
that in Ethiopia is heading towards pharmaceutical care of patients. In addition,
Pharmacy management system will be able to process drug prescription with ease.
PMS (Pharmacy Management System) will design to detect drug interaction.
In general, The Pharmacy management system is based on computer technology that
gives service for users, managed by the pharmacist who give implementation of
function relatively in effective times as well as will design for removing time wasting,
saving resources, easy data access of the medicine, security on data input and data
access by removing almost manual based system.

CHAPTER II
BACKGROUND OF THE STUDY
Rana Pharmaceutical, Inc. Is a duly registered corporation which centers its
business in the importing, trading and distribution of world class generic medicine at
whole sale. Products are primarily imported from India although other foreign countries
are currently being considered as source of world class medicine or pharmaceutical
products
Rana believes that affordability does not necessarily compromise the product quality.
We believe in giving the people an option to choose and be able to afford their choice.

MISSION:
To make sure that affordability does not compromise world class quality of generic
medicines.
VISION:
Achieving equally through the distribution of world class medicines.
#1465 ground flr. Golden Bldg. E. Rodriguez Sr.Ave. Brgy. Kristong Hari, Quezon City.

CHAPTER III
SIGNIFICANCE OF THE STUDY
The pharmacy management system is built for the sake of ensuring effective and clear
data saving and manipulating as well as neat work on the pharmacy medical products.
This refers the pharmacy management system project highly minimize time and
resource by which, searching the medicine data you can get the data in quickest time.
And almost the resources are wise used since most actions are done on the pharmacy
system. Some of the resources minimized include paper, manpower and related things.
The other thing is for storing datas in secure way.
A summarized list of drugs dispensed to patient can be viewed for monitoring purposes.
Also PMS will be able to generate report on the list of drugs dispensed in the polyclinic
for a given time period. And there is a message alert for the user if the stock holding
quantity reaches a low level. Thus, the pharmacist will need to replenish the drugs.
The study will benefit the following person:
The management of Rana Pharmaceutical Inc.:
*Handling Accounts & Transactions (Payments, sales).
*Handling Stock (Available stock, Expires dates).
*Bill Issuing
*Responsibilities of the employees (mistakes, cheatinngs).

Researchers of the proposed system:
This study will help us, researchers, to develop and practice our professions.
CHAPTER IV
OBJECTIVES OF THE STUDY
A. GENERAL OBJECTIVES
It is the user friendly application for Pharmacist which reduces the burden and helps
to manage all sections of Pharmacy like Medicine management and Billing etc.,
which improve the processing efficiency. It deals with the automating tasks of
maintaining of Bills. In Pharmacy, Billing management is the key process. Including
safe data store about medicine as well as fast searching, delete and update of
medicines. The pharmacy management system is easy for use so the user can do
pharmacy actions without ambiguities.
The main Objectives of the PMS is making the pharmacy organizations
computerized by creating neat work through minimizing or eliminating wasting of
time as well as removing the resources such as papers for data saving since know a
days is paper based, decrease malfunctioned works on the medical usage by giving
correct information on each medicine.

B. SPECIFIC OBJECTIVES
Our specific objectives is to create and propose a Pharmacy management
System that will give the company greater efficiency.
To finished the proposed system or fulfill the needs of the users to
maximum efficiency and satisfaction.
CHAPTER V
WORKING DEFINITION OF TERMS
User-friendly:
Is the way that the built system is not ambiguous which is clear for using the
created software interface for manipulating actions or tasks.In the other way the
proposed system is designed for human likable components in color, font and
other related things.
Manual based system:
The system that uses was paper based and arranged on the shelf through
functionality of documents. Everything that is arranged, searched, updated and
deleted is through humans only. In general manual based system is un-
computerized system which is tedious in its data arrangement for efficient work.
Pharmacist:
The profession who have knowledge on the medicine usage, instruction for use
those medicines for the particular diseases and other related things.
Management system:

A system in which manage, organize, formulate datas through a technical data
structure arrangement
Billing:
The way in which generating paper which store information about some specific
data containing details explanation.
Acronyms and abbreviations
PMS- pharmacy management system.
JDK- java development kit
IDE- integrated development environment
CHAPTER VI
SCOPE AND DELIMITATION OF THE STUDY
With the development of specific and potent synthetic drugs, the emphasis of the
pharmacists responsibility has moved substantially towards the utilization of scientific
knowledge in the proper use of modern medicines and the protection of the public
against dangers that are inherent in their use.

Pharmacists are employed in regulatory control and drug management, community
pharmacy, hospital pharmacy, the pharmaceutical industry, academic activities, training
of other health workers, and research. In all these fields, their aim is to ensure optimum
drug therapy, both by contributing to the preparation, supply and control of medicines
and associated products, and by providing information and advice to those who
prescribe or use pharmaceutical products.
CHAPTER VII
ANALYSIS OF THE CURRENT SYSTEM
The current Pharmacy system were manually base system which is almost all works on
the pharmacy organization is accomplished by papers. Among thus Medicine data
search in order to buy, audit, and other related works. And the other one is data
security, the datas can be accessed anyone who entered to the pharmacy house as
friends, other Humans without the volunteer of the pharmacist.
The pharmacists work in tedious situation because of the upper reasons. Not efficient
on arrange medicine on the shelf meaning arrangement method is difficult to take in
mind.

In current system almost all pharmacies do not use computerized system but use
computer for giving bills only for the sold medicine to the user. And use manual
searching of medicine on shelf because of manual based system and there is nothing
which gives alarm for the finished or sold medicine.
Also there is a difficulty on store the data which wastes resources as well as time to
retrieve the necessary data from the manually based data system. So generally the
current system does not arrange medicine in systematic way, does not store the
medicine appropriate data, security for the data is low, does not indicate how much
medicine is needed and sold quickly and efficiently.
The pharmacy system will implement by the pharmacy unit of the organization. At
present, manual system is being utilized. This system requires the pharmacist to
manually monitor each drug that is available in the pharmacy shelf. This involves
manually entry up on arrival of batches of drugs and upon drugs movement out of the
unit, for example, dispensing to patients or product recall or loan to other
clinics/hospitals. Upon a certain period such as month, the pharmacist is required to
generate reports on the movement of drugs. This is to monitor the justification of
ordering in order to replenish the already diminishing stocks. In addition, ordering of
drugs is also being done manually. Significant amount of time is allocated for writing
order as one needs to go through the stocks balance and rough estimate of the amount
to order. This usually led to mistakes as one May over or under-order. Thus, in this
aspect, the workload of a pharmacist increases. As a result, sometimes, patient care, in
terms of counseling, is compromised due to time constraints.

CHAPTER VIII
THE PROPOSED SYSTEM
The pharmacy management system is design based on business and accountancy
students in order to eliminate the problem of the current system which provided by the
system involved all the pharmaceutical employees of the pharmacy. This accessibility of
the information will be great advantage as it reduced further medical errors associated
with physicians and nurses.
The system handles all aspects of the inventory control function. It allows the
pharmacist to receive new batches of drugs, delete obsolete drugs and modify the
current dosage and identification of drug in the database. Furthermore, the system
eases the process of stock replenishment.
On the other hand, PMS enables dispensation process. It stores all the physicians
prescription of the patients. A summarized list of drugs dispensed to the patient can be
viewed for monitoring purposes.
With the proposed system, the pharmacist will be able to monitor the movement of the
drugs with ease. The system is design to track the entry of refresh batches of drugs, be
it upon orders from manufacture or loan from the hospital/clinics. It also monitors the
drugs movement history, thus leads to better inventory management of money
allocated for the purchase of drugs.

A. SYSTEM TRANSACTIONS
I. SYSTEM FLOWCHART
Scenario 1:
The pharmacy manager and the customer can get information on the pharmacy by
navigating the pharmacy management system. From the system page can see about
the Medicine sell on the pharmacy, about the organization of the pharmacy including
basic information. Through this the pharmacy management system can display different
information about the organization effectively and efficiently in short period of time.
Scenario 2:
The pharmacy manager can control over the system such as record medicine
information store on the system and again retrieve for data see, delete, update, and
print also the pharmacy system controller can see reports on the medicine in weekly,
and monthly as the user needs this is all about the function done by the system and do
the pharmacy manager. The following is a scenarios explain more.

Scenario name: GetInformationAboutPharmacy
Actors: -Pharmacy manager, Customer
Flow of Event:
1. The pharmacy manager initiates the system.
2. The system displays the first page.
3. The first page consists of menus Medicine , and About pharmacy
4. The customer or the pharmacy manager enters Medicine menu
5. System displays the medicine available on the pharmacy with cost and
purpose.
6. The customer or the pharmacy manager enters About pharmacy
7. System displays about the organization services and establishment.
Transaction1: Get information for pharmacy scenario for PMS

Transaction name: changeMedicineData
Actors: -Pharmacy manager
Flow of Event:
3. The first page consists of menus Medicine , and About pharmacy and login
Menus
4. the pharmacy manager enters login menu
5. the system displays login form to enter the username and password.
6. The pharmacy manager prompts username and password on available fields
that the system displays.
7. The system displays Main admin page.
8. Go on the settings and change Medicine Data
9. Save the changes
Transaction 2: Change Medicine Data scenario for PMS

Transaction name: getNotificationOnMedicine
Flow of Event:
Menus
7. If there is low medicine items the system displays alert
Transaction 3: getNotificationOnMedicine scenario for PMS

Transaction name: ChangeLoginPassword
Flow of Event:
Menus
7. The pharmacy manager go on settings
8. Enter the change password menu
9. enter the old password
10. enter the new password
11. re-enter the new password
12. Then press the change login button.
Transaction 4: getNotificationOnMedicine scenario for PMS

3.4.2 Use case model

II. DATA FLOW DIAGRAM

III. GHANTT CHART
WORK LOAD WEEK 1 WEEK 2 WEEK 3 WEEK 4 WEEK 5
Select a topic
Collect the
required data
Preparing
prelim. report
Preparing the
use case
diagram
Designing the
data base
Complete the
proj. and
creating proj.
report
B. SYSTEM OUTPUT
1. Navigation Page

2. Login form
3. Admin Main Page

CHAPTER IX
COST BENEFIT ANALYSIS
Compared to the current manual system, the implementation of Pharmacy management
system will reduced the time spent for paperwork, leading to concentration on improving
pharmaceutical care of patients, especially emphasis on patients counseling and
patient medication monitoring. It will be greatly embraced by the pharmacy profession
as it is one giant leap towards pharmaceutical care of patients.
CHAPTER X
CONCLUSION AND RECOMMENDATION
The pharmacy management system provides functions on identify medication usages
instruction, minimize human errors in medication safety, facilitate accessibility of drugs
information and information management among employees, providing optimal drugs
movement in pharmacy unit, enable reports with in significantly short period of time,
despite simultaneous usage of database for the purpose stated above.
The system will solve the problem of the current system by minimizing time wastage
and reduce resources which simply change manual based system to computerized
system.
CHAPTER XI
APPENDICES
CURRICULUM VITAE:

Mai-Anne T. Andaya
Email: annedaya0618@gmail.com
Address: Lansones St. Cuenco Ave. Pagrai Hills Mayamot , Antipolo City
Mobile: +63 932 578 9560
Personal Data
Gender : Female
Birth Date : July 20, 1998
Birth Place : Masbate Provincial Hospital
Age : 17
Civil Status : Single
Religion : Christian
Father : Manuel Andaya
Occupation : Farmer
Mother : Marisol Andaya
Occupation : Housewife
Education
_____________________________________________________________________________________
* Elementary- Mountain Top Christian Academy 2004-2010
*Secondary- Mountain Top Christian 2010-2014
*College- ICCT Colleges 2014-2016
* 3rd year college

Christian Jerome S. De Belen
Email: christtian.debelen85@gmail.com
Address: Blk.8 Lot 22 Villa Consolacion Subd. Brgy. San Jose Antipolo City
Mobile: 09356478588
Personal Data
_____________________________________________________________________________________
Gender : Male
Birth Date : November 5, 1997
Birth Place : Nueva Ecija
Age : 18
Religion : Catholic
Father : Nonilon P. De Belen
Occupation : Employee
Mother : Yolanda A. De Belen
Occupation : Housewife
Education
_____________________________________________________________________________________
* Elementary- Juan Sumulong Elementary School 2004-2010
*Secondary- Sumulong Memorial High School 2010-2014
* 3rd year college

Josaniel De Dios
Email: Saniellllll@yahoo.com
Address: 5 Katimpian Street Karangalan Village Manggahan Pasig City
Mobile: +63 949 808 1123
Personal Data
_____________________________________________________________________________________
Gender : Male
Birth Date : November 23 1997
Birth Place : Antipolo City
Age : 18
Religion : Roman Catholic
Father : Jose Codera
Occupation : Driver
Mother : Susan De Dios
Occupation : House Wife
Education
_____________________________________________________________________________________
* Elementary- San Lorenzo Ruiz Elementary School 2004-2010
*Secondary- Manggahan High School 2010-2014
* 3rd year college

Chally Yvonne M. Tabor
_____________________________________________________________________________________
Email: challyyvonnetabor@yahoo.com
Address: #21 blk. 2 sitio ma. Corazon brgy sta cruz, Antipolo City
Mobile: 09336187072
Personal Data
_____________________________________________________________________________________
Gender : Female
Birth Date : November 25 1997
Birth Place : Hagonoy, Bulacan
Age : 18
Religion : Born Again
Father : Charlie Tabor
Occupation : SteelMan
Mother : Yolanda Tabor
Education
_____________________________________________________________________________________
* Elementary- Bagong Nayon 1 Elementary School 2004-2010
*Secondary- Mambugan National Highschool 2010-2014
* 3rd year college

Jhastine Jan D. Tabuena
Email: tabuenajhastinejan@gmail.com
Address: Macamot, Binangonan Rizal
Mobile: +63 916 948 4287
Personal Data
_____________________________________________________________________________________
Gender : Female
Birth Date : January 28, 1998
Birth Place : Cainta Rizal
Age : 18
Father : jeorge Tabuena
Occupation : Government Employee
Mother : Felisa Tabuena
Education
_____________________________________________________________________________________
* Elementary- Macamot Elementary School 2004-2010
*Secondary- Guronasyon Foundation Inc. National High School 2010-2014
* 3rd year college

Aldrin R. Zalameda
Email: chaldrin.az@gmail.com
Address: #780 Tandang Sora Ave. Old Balara Quezon City
Mobile: +63 943 004 4093
Personal Data
_____________________________________________________________________________________
Gender : Male
Birth Date : May 20, 1997
Birth Place : Lantin General Hospital QC
Age : 19
Father : Rizalito Zalameda
Occupation : Truck Driver
Mother : Nympha Zalameda
Education
_____________________________________________________________________________________
* Elementary- Old Balara Elementary School 2004-2010
*Secondary- Old Balara Christian Community School 2010-2014
* 3rd year college

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RANA PHARMACEUTICAL INC.

PHARMACY MANAGEMENT SYSTEM

DE BELEN, CHRISTIAN JEROME

TABOR, CHALLY YVONNE

TABUENA, JHASTINE JAN

MR. NIO MAR FEOLA

A Proposed Pharmacy Management System to Rana Pharmaceutical Inc.

With them, we are overwhelmed with joy.

A Proposed Pharmacy Management System to Rana Pharmaceutical Inc.

Pataueg (Antipolo National High School ) and Mr.Fredelino Dequillo (Rana

of system analysis and how we work as a team.

A Proposed Pharmacy Management System to Rana Pharmaceutical Inc.

CHAPTER TITLE PAGES

TABLE OF CONTENTS iii

II BACKGROUND OF THE STUDY 2

III SIGNIFICANCE OF THE STUDY 3

IV OBJECTIVES OF THE STUDY 4

A Proposed Pharmacy Management System to Rana Pharmaceutical Inc.

system information system. Now a days Information and communication technology

selected health care facilities. It is necessary to ensure a technologically appropriate,

equitable, affordable, efficient, and environmentally adaptable and consumer friendly

A Proposed Pharmacy Management System to Rana Pharmaceutical Inc.

them in short period of time.

being build. Pharmacy management system is robust, integrated technology. Pharmacy

that in Ethiopia is heading towards pharmaceutical care of patients. In addition,

PMS (Pharmacy Management System) will design to detect drug interaction.

In general, The Pharmacy management system is based on computer technology that

access by removing almost manual based system.

A Proposed Pharmacy Management System to Rana Pharmaceutical Inc.

BACKGROUND OF THE STUDY

Rana Pharmaceutical, Inc. Is a duly registered corporation which centers its

are currently being considered as source of world class medicine or pharmaceutical

A Proposed Pharmacy Management System to Rana Pharmaceutical Inc.

Achieving equally through the distribution of world class medicines.

A Proposed Pharmacy Management System to Rana Pharmaceutical Inc.

SIGNIFICANCE OF THE STUDY

The other thing is for storing datas in secure way.

The study will benefit the following person:

The management of Rana Pharmaceutical Inc.:

*Handling Accounts & Transactions (Payments, sales).

*Handling Stock (Available stock, Expires dates).

*Responsibilities of the employees (mistakes, cheatinngs).

A Proposed Pharmacy Management System to Rana Pharmaceutical Inc.

OBJECTIVES OF THE STUDY

maintaining of Bills. In Pharmacy, Billing management is the key process. Including

pharmacy actions without ambiguities.

The main Objectives of the PMS is making the pharmacy organizations

computerized by creating neat work through minimizing or eliminating wasting of

correct information on each medicine.

A Proposed Pharmacy Management System to Rana Pharmaceutical Inc.

Our specific objectives is to create and propose a Pharmacy management

System that will give the company greater efficiency.

To finished the proposed system or fulfill the needs of the users to

maximum efficiency and satisfaction.

WORKING DEFINITION OF TERMS

other related things.

Manual based system:

functionality of documents. Everything that is arranged, searched, updated and

deleted is through humans only. In general manual based system is un-

A Proposed Pharmacy Management System to Rana Pharmaceutical Inc.

data containing details explanation.

Acronyms and abbreviations

PMS- pharmacy management system.