Quotation Date : 23/10/2017

Quotation Ref : QT-067/10/2017-18

Company Name : Micro Market
Address : Kolkata
Booking Type : Residential Conference
Kind Attention : Mr Mridul Goel
Contact Nos. : 9831051510
Email ID : mridul.goel@oyorooms.com
Check In Date : 01/11/2017
Check Out Date : 02/11/2017
Expected No of Pax : 20
Guaranteed No of Pax : 20
Dear Sir,
Greetings from Palm Village Resort!!
We thank you for taking interest in our resort for organizing Residential Conference. As per telecon we are
pleased to quote best possible package as appended below:
Property Amenities (Property Pictures)
48 Well Appointed Rooms 3 Fully Air Conditioned Banquet Halls
Multi Cuisine Reastaurant Vatika & Prestige Wheel Chair Assistance
Carrom; Table Tennis Swimming Pool
Free Parking for Cars & Bikes Decorated Open Space with Stage
Genset Back Up All Major Credit Cards Accepted
Suites
Select Room Features Executive Super Dlx Deluxe Std AC Std NAC
2 Dbl Bed
Complimentary Toiletries
Telephone with EPABX
Attached Bathroom
Room Service
Air Conditioning
TV with Satellite Channels
24 Hrs Hot Water
Mini Fridge
Tea Coffee Maker
Bath Tub
PACKAGE RATE per head per day(INR)
ROOM TOTAL
SINGLE DOUBLE TRIPLE QUADRUPLE
CATEGORY ROOMS
Deluxe Room 12 3430.00 2300.00 - -
Suite Room 12 3650.00 2400.00 2000.00 1800.00
Super Deluxe Room 6 3650.00 2400.00 - -
Executive Room 6 4100.00 2640.00 - -
The above mentioned package would include:
1. Accommodation in above mentioned room category as per occupancy.
2. Fooding- Meal Plan- Regular
1 Breakfast , 1 Pre noon Tea, 1 Lunch (1 NV; 2 V), 1 Evening Snacks (1V, Tea & Coffee) and 1 Dinner (1
NV; 2 V, 1 Sweet Item)

Corporate Office: 1 Acharya Jagadish Chandra Bose Road, Kolkata 20, Ph 3058 1026; 4100 3636 | Resort: Bhasa,
Diamond Harbour Road, PO-PS- Bishnupur, 24 Pgs (South) | Phone: 2470 9105; 8100665656|
Website: www.palmvillage.in | Email: webmaster@palmvillage.in
3. Usage of Conference Hall of Suitable Category from 09:00 18:00 Hrs
4. Usage of Carrom, Table Tennis & Swimming Pool
5. Room Check out at 09:00 AM, thereafter next day charges applies. Click on Room Category to view rooms
**Room Check Out Timings is 09:00 Hrs, thereafter next day charges applies. Click on Room Category to view rooms Code: RF10.0INCLT

Conference Hall Charges: (9 Hours)

Conference Hall: Complimentary per paid night from 09:00 AM to 06:00 PM (As per Suitable Capacity)

1. Over & above 9 Hrs thereafter 3500/-, 2500/- & 2000/- per 3 Hrs for Big, Medium & Board Room
respectively 3. Conference Materials like Writing Pads, Pens, White Board and Markers will be provided
complimentary.

CONVENTION ARRANGEMENTS excluding Taxes (GST 18%)

LCD Projector : INR 1100/-
PA system : INR 750/- (Inc. 1 Pc Cord Mic)
Cordless Mic : INR 275/-
Music System : INR 775/- (2 Sound Box; 1 Amplifier; 1 CD Player; 1 Mic)
Laptop : INR 475/-
The rates are applicable for 1st nine hours only.

Other Arrangements:
DJ with Light & Sound (if applicable) will be charged extra @ 15000/- + 18% Tax

Corkage (if applicable) will be charged extra @ Rs. 150/- per bottle + 18% Tax which would include serving,
crockery and ice cubes. (Serving, Ice Cube & Crockery)

MANDATORY LICENSES, if applicable:

Liquor
Bar License is mandatory for serving Liqor. The same can be arranged either by you or our representative.
Cost for the same would be as per Actuals. Once obtained, Liqor will be served as per State EXCISE rules
only. Approx 4500/- for 10 L of IMFL

Issue of Liqor License is at States discretion. No liqor wil be served if the same is not produced before program
date. Obtaining Licenses is partys responsibility. Minimum 10 Working Days required for obtaining the same.

Liqor can be carried in by yourself or we can arrange the same at MRP + Service Charge.

(Currently not available after Supreme Court ban of Bar on Highways within 500 metres)

DJ/Musical Program
Kindly note that Entertainment/Cultural Programme will be allowed indoor till 11.00 p.m with proper
permission and Documentation from the concerned department of PPL and IPRSL. Failure to provide
permission from the same may lead to cancellation of the Event.

Break-up Food rate: excluding Taxes- Meal Plan- Regular (GST 12%)
Breakfast : Rs 120/- (1 Main Dish; 1 Side Dish; 1 Hot Drink; 1 Sweet Item./Fruit)
Lunch/Dinner : Rs 475/- (1 Salad; 1 Rice Item; 2 Indian Breads; 2 Veg. Gravies; 1 Dal Item/Curd Item;
1 Non Veg Item; 1 Sweet Item; Pickles; Papad Chutney
Conference Tea : Rs 25/- (Tea/Coffee with Biscuits)
Evening Snacks : Rs 75/- (1 Veg Snacks with Tea/Coffee)
Cocktail Snacks- Pre : Rs 225/- (2 Veg; 2 Non Veg; Peanuts- Free Flow for 90 Minutes)

Corporate Office: 1 Acharya Jagadish Chandra Bose Road, Kolkata 20, Ph 3058 1026; 4100 3636 | Resort: Bhasa,
Diamond Harbour Road, PO-PS- Bishnupur, 24 Pgs (South) | Phone: 2470 9105; 8100665656|
Website: www.palmvillage.in | Email: webmaster@palmvillage.in
Note:
1. The above mentioned rates would change, subject to change in occupancy & Non Commissionable
2. The above rates are valid for this particular booking only (as per the dates)
3. The above rooms are indicative and will be subject to availability
4. This Quotation is valid for only 7 days from the date of issue.
5. For Detailed Menu please Click Here!
6. Anything not mentioned herein the package will be charged extra.
7. Our Last dinner serving timing is 10:30 PM and Kitchen closes 11:00PM sharp
8. General Terms & Conditions as per annexure & House Rules applies. Click Here for T & C!

PAYMENT TERMS
50 % of the Quotation Value as Advance
Balance before check in

Payment Option:
1. For paying through Credit/Debit Card or Net Banking Click Here!
2. For NEFT/RTGS use following Details:
PALM VILLAGE RESORT PALM VILLAGE RESORT PALM VILLAGE RESORT
IDBI Bank Ltd. HDFC Bank Axis Bank
0142014012100 50200009833170 005010200037819
Current Account Current Account Current Account
IFS Code-IBKL0000012 IFS Code-HDFC0000469 IFS Code-UTIB0000005
Siddha Point, Park Street Branch BHOWANIPORE Branch Shakespeare Sarani Branch

3. A/c Payee Cheque/DD in the Name of Palm Village Resort to be only deposited at our city office at
PALM VILLAGE CITY OFFICE
1 AJC Bose Road
Near EXIDE Crossing
Kolkata 700 020
30581026/4100 3636
Mon-Sat 11 AM - 7 PM

CONFIRMATION
Following needs to be submitted for confirmation:
1. Guaranteed Number of Pax
2. Menu Preferences
3. 50% Advance

Please be advised that the above quotation is a proposal only and there is no space blocked at this stage. Upon
receipt of your confirmation from your end, we will confirm the above with all terms and conditions,
arrangements, confirmation of menus etc. Kindly go through the Terms and Condition given below properly to
avoid discrepancy and misunderstanding.

We do look forward to welcome you at The Palm Village Resort and give your group a memorable stay.
Should you need any further clarifications, please feel free to contact us.

Thanking and assuring you our best attention and services at all times.

For Palm Village Resort

Mohit Tantiya

Corporate Office: 1 Acharya Jagadish Chandra Bose Road, Kolkata 20, Ph 3058 1026; 4100 3636 | Resort: Bhasa,
Diamond Harbour Road, PO-PS- Bishnupur, 24 Pgs (South) | Phone: 2470 9105; 8100665656|
Website: www.palmvillage.in | Email: webmaster@palmvillage.in
30581026

I/We have carefully read and understand all the above mentioned terms and conditions. I/We promise to
abide by the General Rules & Regulations as laid down by Palm Village Resort. I/We also acknowledge
that I/We have the right to sign the above agreement.

Name :
Place :

_____________________________
(Signature with Company Seal)

Corporate Office: 1 Acharya Jagadish Chandra Bose Road, Kolkata 20, Ph 3058 1026; 4100 3636 | Resort: Bhasa,
Diamond Harbour Road, PO-PS- Bishnupur, 24 Pgs (South) | Phone: 2470 9105; 8100665656|
Website: www.palmvillage.in | Email: webmaster@palmvillage.in
 Terms & Conditions
All the arrangements for the programme must be confirmed atleast 72 hours in advance and bookings will be confirmed only after
we received a Letter of Confirmation with 50% of the room tariff/package which is non refundable.

The minimum number of guests and rooms must be guaranteed at the time of confirmation ( bills will be made as per number of
rooms and guests confirmed by you, after which only increase in number will be accepted )

For Security reasons, Guests checking into the Resort are required to present a photo identity at the Reception Desk. (A copy of
which may be required to be kept in the records.) The Resort reserves the right to refuse admission without such identity. Your
co-operation in the interest of security is advised. Foreign nationals must submit a copy of their Passport/Travel Documents on
arrival.

Please note all musical programmes have to be indoors. The Resort Management has full authority to control the volume should
the volume be audible outside the hall allotted for the programme. For any event/programme prior permission from the Resort
Management is mandatory. Please discuss the details of the programme ( if any ) before it is finalized and confirmed by us ( Rs.
4000/- to be charged for power that is being supplied through the Resort generator to ensure uninterrupted power supply )

Following are the timings during which all the meals would be served:
Bed Tea : 0630 hrs 0700 hrs
Breakfast : 0800 hrs 0930 hrs
Lunch : 1330 hrs 1430 hrs
Evening Snacks : 1700 hrs 1800 hrs
Dinner : 2000 hrs 2130 hrs

For cancellation of Confirmed Rooms before 72 hours of the Conference Date, 25% of the room tariff would be charged &
cancellation of rooms within 72 hours, 75% of the room tariff would be charged and for No Show 100% of the room tariff will
be charged

All bills to be settled before check out.

Payments have to be made in favor of Palm Village Resort

Check Out Time is 8:00 Hrs for Night Stay and 17:30 for Day stay purposes.

The guests may strictly be instructed not to move around the unlit areas of the resort (at the pool side, etc.) between 7 p.m. and 7
a.m.

Exclusivity for parties at public areas like Pool side, Lounge, Lawn etc. cannot be assured.

Guests are requested to be appropriately attired while using swimming pool and sports facilities.

No outside firework display is allowed on the premises

All entertainment activity at the poolside requires written permission from the hotel and must be intimated in advance.

No musical activity will be allowed at the poolside

Pets are not allowed in the hotel.

Any breakage or damage would be charged. Amount of the same will be decided at the sole discretion of the management.

The hotel will provide normal lighting at the event venue. The event organizer should make the necessary arrangements for extra
power requirements, cables, wires etc.

Police permission, extra security & any other legal permit (PPL License, Liquor License) arranged by you

No refund will be made under any circumstances arising out of natural calamity or factors beyond our control

Playing of Cricket, Football, Basketball, Base Ball, etc. strictly prohibited in the lawn.

Corporate Office: 1 Acharya Jagadish Chandra Bose Road, Kolkata 20, Ph 3058 1026; 4100 3636 | Resort: Bhasa,
Diamond Harbour Road, PO-PS- Bishnupur, 24 Pgs (South) | Phone: 2470 9105; 8100665656|
Website: www.palmvillage.in | Email: webmaster@palmvillage.in
 AC in the rooms will not work during load shedding

All third parties that you sub contract for elements of your day must be pre-approved by us, for instance, florists, Decorators, etc

Any outstanding amounts such as extra charges to a room, mini bar etc will be payable on check-out or the day of the event
whichever is later. Any payments outstanding from any of your guests and not settled at check-out will also become payable by
you.

SECURITY DEPOSIT (if applicable): For bookings related to marriages, events, etc. a security deposit is required to be
deposited with Palm Village Resort. We reserve the right to use part or all of your security deposit for the replacement, cleaning
or repair of any item(s) belonging to Palm Village Resort, or the fabric of the house itself, damaged either willfully or because
reasonable precautions have not been taken. In this event a reasonable amount (as deemed fit by the management) will be taken
from your security deposit without prior consent and the remainder refunded. The security deposit will be refunded no more than
14 days after the event, allowing time to thoroughly check the building and obtain a report both from the house-keepers and other
departments.

Please note that your security deposit will be used towards additional cleaning of the building or its grounds should it be deemed
to have been left in an unsatisfactory state or not treated with care and respect. Incase your security deposit does not cover all
damage, we have the right to ask for a further payment from you to be paid within 14 days of the event.

The Resorts Management shall at all time have the right to revise and change and authority to enforce these Rules and
Regulations by fine, suspension, removal and/or revocation of privileges. Please see Management to request the latest Rules and
Regulations for the Resort.

I/We have carefully read and understand all the above mentioned terms and conditions. I/We promise to
abide by the General Rules & Regulations as laid down by Palm Village Resort. I/We also acknowledge
that I/We have the right to sign the above agreement.

Name :
Place :

_____________________________
(Signature with Company Seal)

Corporate Office: 1 Acharya Jagadish Chandra Bose Road, Kolkata 20, Ph 3058 1026; 4100 3636 | Resort: Bhasa,
Diamond Harbour Road, PO-PS- Bishnupur, 24 Pgs (South) | Phone: 2470 9105; 8100665656|
Website: www.palmvillage.in | Email: webmaster@palmvillage.in