Basic Financials 9.

Contents
Introduction .......................................................................................................... 9
Address Book ................................................................................................ 11
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General Accounting ....................................................................................... 11

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Accounts Payable.......................................................................................... 11
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Accounts Receivable ..................................................................................... 12

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EnterpriseOne 9.1 User Interface ..................................................................... 15

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Introduction .................................................................................................... 15
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Logon Screen ................................................................................................ 15

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Home Page ................................................................................................... 16

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Pages ............................................................................................................ 17
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The Carousel ................................................................................................. 18

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The Carousel Open Applications ......................................................... 19

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The Carousel Favorites ....................................................................... 20

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The Carousel Recent Reports ............................................................. 21

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Menu Breadcrumbs ....................................................................................... 21

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Applications ................................................................................................... 22
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Visual Assist .................................................................................................. 23

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Hover Forms .................................................................................................. 23

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Auto Populate ................................................................................................ 24

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Auto Suggest ................................................................................................. 24

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Dynamic Grids ............................................................................................... 25

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Row/Form Exits ............................................................................................. 27

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Queries .......................................................................................................... 28
Summary ....................................................................................................... 29
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Address Book Exercises ................................................................................... 31

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Address Book Constants ............................................................................... 31

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Address Book Setup...................................................................................... 31

Supplier Master Setup ................................................................................... 37
Customer Master Setup ................................................................................ 38
General Accounting ........................................................................................... 43
General Accounting Constants ........................................................................ 43
Company Setup.................................................................................................. 47

Basic Financials 9.1 1

Basic Financials 9.1 013013 Master Doc.docm
 Introduction Klee Associates, Inc.

What is a Company? ..................................................................................... 47

Adding a New Company ................................................................................ 48
Fiscal Date Pattern ........................................................................................ 51
Reviewing Date Patterns ......................................................................... 53
Adding a New Year ................................................................................. 54
Changing the Period/Year ................................................................................. 55
Closing a Single Company ............................................................................ 55
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Closing Multiple Companies .......................................................................... 58

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Business Unit Setup .......................................................................................... 61

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Adding a Business Unit.................................................................................. 62

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User Defined and Category Codes ................................................................... 65

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Format............................................................................................................ 65
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Planning UDCs and Category Codes ............................................................ 66

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User Defined Codes ................................................................................ 66

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Category Codes ...................................................................................... 66

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Creating UDCs and Category Codes ............................................................ 67

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UDC Menu Option ................................................................................... 67

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UDC Field Option .................................................................................... 70

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Fast Path ................................................................................................. 75

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Special Considerations .................................................................................. 76

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Exercises ....................................................................................................... 78
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Exercise 1 ................................................................................................ 78
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Exercise 2 ................................................................................................ 78
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Chart of Accounts .............................................................................................. 79

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Components for Account Designation ........................................................... 79

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Chart of Accounts Development .................................................................... 80

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Using Object and Subsidiary Accounts ................................................... 81

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Level of Detail ................................................................................................ 83

Posting Edit Codes ........................................................................................ 86
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Adding Accounts ............................................................................................ 86

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Copying Accounts .......................................................................................... 88

Creating Journal Entries.................................................................................... 93
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Using Subledgers .......................................................................................... 93

Data Entry Shortcut ....................................................................................... 95
Standard Journal Entries ............................................................................... 95
Adding to an Existing Batch ........................................................................... 97
Reversing Journal Entries.............................................................................. 99

2 Basic Financials 9.1

Klee Associates, Inc. Introduction

Percent Journal Entries ................................................................................. 99

Model Journal Entries.................................................................................. 101
Standard Model Journal Entry .............................................................. 101
Reversing Model Journal Entry............................................................. 102
Percent Model Journal Entry ................................................................ 103
Using Models ........................................................................................ 105
Intercompany Journal Entries ..................................................................... 106
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Importing Journal Entries ............................................................................ 107

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Exercises ..................................................................................................... 113

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Changing and Deleting Unposted Entries ..................................................... 115

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Changing Journal Entries ............................................................................ 115

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Deleting Journal Entries .............................................................................. 116

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Reviewing and Posting Journal Entry Batches ............................................ 119

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Reviewing Journal Entry Batches ............................................................... 119

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Posting Journal Entry Batches .................................................................... 122

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Typical Posting Methods....................................................................... 122

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DEMO Posting Method ......................................................................... 127

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Posting Report ...................................................................................... 131

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Changing/Voiding a Posted Journal Entry.................................................... 133

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Changing a Posted JE................................................................................. 133

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Voiding a Posted Journal Entry ................................................................... 135

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Allocations........................................................................................................ 137
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Field Descriptions ........................................................................................ 138

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General Descriptions ............................................................................ 138

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Allocation Type Specific Descriptions ................................................... 139

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Recurring Journal Entries ............................................................................ 140

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Fixed Amount Allocation ....................................................................... 140

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Unit Based Allocation ............................................................................ 142

Percentage Based Allocation................................................................ 143
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Recurring JE Compute & Print.............................................................. 145

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Indexed Allocations ..................................................................................... 148

Advanced Variable Numerator Allocations.................................................. 153
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Business Unit Overrides ....................................................................... 154

Creating Source & Basis Versions........................................................ 155
Creating the Allocation Specifications .................................................. 156
Computing Advanced Variable Numerator Allocations......................... 160
Final Considerations.................................................................................... 166

Basic Financials 9.1 3

 Introduction Klee Associates, Inc.

Budgeting .......................................................................................................... 167

Uploading Budgets from a Spreadsheet...................................................... 167
Manual Budgeting ........................................................................................ 178
A Word about Budget Patterns .................................................................... 182
Reports, Inquiries, and Integrities .................................................................. 187
Reports ........................................................................................................ 188
Financial Reports .................................................................................. 188
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Accounting Reports ............................................................................... 199

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Inquiries ....................................................................................................... 206

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Trial Balance/Ledger Comparison......................................................... 210

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Account Ledger Inquiry ......................................................................... 211

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Integrities ..................................................................................................... 212

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Closing a Year .................................................................................................. 215

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Accounts Payable ............................................................................................ 221

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Accounts Payable System Setup ................................................................... 221

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Accounts Payable Constants ....................................................................... 221

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Setting up Accounts Payable Constants ............................................... 221

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Optional Payee Control ......................................................................... 223

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Factor/Special Payee Setup ........................................................................ 225

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User Defined Codes .................................................................................... 227

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Document Types ................................................................................... 227

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Payment Instrument .............................................................................. 231

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Special Handling Codes ........................................................................ 232

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Pay Statuses ......................................................................................... 232

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Category Code 07 ................................................................................. 234

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Payment Terms............................................................................................ 235

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Manual Voucher Creation ................................................................................ 239

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Speed Voucher Entry................................................................................... 240

Standard Voucher Entry .............................................................................. 243
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Revising Unposted Vouchers ...................................................................... 249

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Copying Vouchers ....................................................................................... 252

Deleting Unposted Vouchers ....................................................................... 254
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Vouchers with Special Discounts................................................................. 256

Vouchers with Split Payments ..................................................................... 259
Vouchers with Installment Payments ........................................................... 261
Creating Debit Memos ................................................................................. 263
Adding Attachments to Vouchers ................................................................ 265

4 Basic Financials 9.1

Klee Associates, Inc. Introduction

Recurring Vouchers..................................................................................... 266

Creating Recurring Vouchers ............................................................... 267
Recurring Voucher Report .................................................................... 268
Recycling Recurring Vouchers ............................................................. 271
Revising Recurring Vouchers ............................................................... 274
Reviewing and Posting Vouchers .................................................................. 279
Reviewing Vouchers.................................................................................... 279
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Posting Vouchers ........................................................................................ 281

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Correcting Posting Errors ............................................................................ 282

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Changing a Posted Voucher ........................................................................... 285

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Voiding a Posted Voucher .............................................................................. 291

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Manual Payment Processing .......................................................................... 295

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Payment with Voucher Match ..................................................................... 296

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Revising Unposted Payments ..................................................................... 303

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Voiding Unposted Payments ....................................................................... 307

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Speed Payment Entry ................................................................................. 309

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Printing the Payment and Posting ........................................................ 312

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Payment without Voucher Match ................................................................ 314

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Printing the Payment and Posting ........................................................ 317

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Automatic Payment Processing ..................................................................... 319

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Prerequisites for Automatic Payment Processing ....................................... 320

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Bank Account Information..................................................................... 320

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Business Unit Information ..................................................................... 323

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Payment Instrument Defaults ............................................................... 324

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Payment Sequence .............................................................................. 329

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Company Information ........................................................................... 332

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Bank Account Cross-Reference ........................................................... 333

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Speed Status Change ................................................................................. 334

Cash Requirements Report ......................................................................... 335
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Creating Payment Control Groups .............................................................. 339

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Processing Options ............................................................................... 340

Work with Payment Groups......................................................................... 350
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Void Posted Payments ................................................................................ 356

Supplier Ledger Inquiry .................................................................................. 359
Reviewing Paid Vouchers ........................................................................... 359
Reviewing Open Vouchers .......................................................................... 363
1099 Processing............................................................................................... 367

Basic Financials 9.1 5

 Introduction Klee Associates, Inc.

Setup for the A/P Ledger Method ................................................................ 367

Update Approver/Cat Code 7 ...................................................................... 372
Running the 1099 Process .......................................................................... 374
W-9 Exception Report ........................................................................... 374
Running the A/P Ledger Method ........................................................... 375
Reports .............................................................................................................. 383
Integrity Reports .......................................................................................... 383
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Correcting Errors ................................................................................... 384

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Creating As Of Reports................................................................................ 386

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Date File Generation for an As Of Report ............................................. 386

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Running As Of Reports ......................................................................... 387

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Other Reports .............................................................................................. 392

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Voucher Journal Report (R04305) ........................................................ 392

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Open A/P with Foreign Amounts ........................................................... 393

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Payment Details (R04424) .................................................................... 394

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Payment Register (R09313) .................................................................. 394

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Suspected Duplicate Payments (R04601) ............................................ 396

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Supplier Analysis ................................................................................... 396

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Supplier/Customer Totals by G/L Account (R09450) ............................ 397

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Generate Supplier Balance (R7404001) ............................................... 398

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Supplier Balance Report (R7404002) ................................................... 398

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Year End Considerations................................................................................. 401

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Closing Accounts Payable ........................................................................... 401

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Balance Rollovers ........................................................................................ 402

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Accounts Receivable ....................................................................................... 405

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Accounts Receivable System Setup .............................................................. 405

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Constants ..................................................................................................... 405

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System-wide Setup ............................................................................... 406

Company Customization ....................................................................... 406
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General Setup ....................................................................................... 406

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Special System Setup ........................................................................... 410

Payment Terms............................................................................................ 410
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User Defined and Category Codes .............................................................. 413

Invoice Document Types ....................................................................... 413
Credit Message ..................................................................................... 414
Write-off Reason Codes ........................................................................ 415
Chargeback Reason Codes .................................................................. 416

6 Basic Financials 9.1

Klee Associates, Inc. Introduction

Category Codes .................................................................................... 416

Manual Invoice Creation ................................................................................. 419
Tax/Rate Area ............................................................................................. 420
Speed Invoice Entry .................................................................................... 421
Standard Invoice Entry ................................................................................ 422
Adding an Attachment to an Invoice ..................................................... 425
Entering Invoices with Discounts .......................................................... 426
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Entering Split Payment Invoices ........................................................... 427

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Entering Installment Invoice Payments ................................................ 429

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Entering Credit Memos ......................................................................... 432

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Recurring Invoices ................................................................................ 433

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Revising Unposted Invoices ........................................................................ 439

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Reviewing and Posting Invoices .................................................................... 443

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Reviewing Invoices...................................................................................... 443

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Posting Invoices .......................................................................................... 444

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Changing a Posted Invoice ............................................................................. 447

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Voiding a Posted Invoice ................................................................................ 451

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Manual Receipts Processing .......................................................................... 455

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Speed Status Change ................................................................................. 456

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Standard Receipts Processing .................................................................... 459

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Simple Invoice Match TI Code 10 ...................................................... 459

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Handling Unearned Discounts TI Code 11 ........................................ 463

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Invoice Match with Manual Write off TI Code 15 ............................... 467

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Invoice Match with Chargeback TI Code 16 ...................................... 470

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Receipts with Automatic Write-Offs ...................................................... 470

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Speed Receipts ........................................................................................... 473

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Unapplied Receipts Type Input 1 ...................................................... 475

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Balance Forward Receipts Type Input 2 ........................................... 476

Logged Receipts Type Input 3 ........................................................... 478
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G/L Receipt Type Input 4 ................................................................... 479

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Applying Unapplied Receipts to Invoices .................................................... 480

Working with Logged Receipts .................................................................... 482
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Revising Receipts........................................................................................ 483

Posting Receipts ......................................................................................... 485
Voiding a Posted Receipt ............................................................................ 487
Standard Voids ..................................................................................... 487
Handling Non-Sufficient Funds Receipts .............................................. 490

Basic Financials 9.1 7

 Introduction Klee Associates, Inc.

Customer Ledger Inquiry................................................................................. 493

Reviewing Paid Invoices .............................................................................. 493
Reviewing Open Invoices ............................................................................ 495
Filtering Views with Header Options ............................................................ 496
Reviewing Category Codes ......................................................................... 497
Delinquency Notices ........................................................................................ 499
Setup............................................................................................................ 499
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Running Delinquency Notices...................................................................... 503

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Reviewing Delinquency Notices .................................................................. 512

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Statements ........................................................................................................ 515

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Setup............................................................................................................ 515
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Running Statements .................................................................................... 516

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Reviewing Statements ................................................................................. 523

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Manual Netting and Reimbursements ............................................................ 529

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Setup............................................................................................................ 530
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Manual Netting ............................................................................................. 530

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Speed Status Change ........................................................................... 530

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Manual Netting Process ........................................................................ 534

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Posting the Netting Transactions .......................................................... 540

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Reimbursements Exercise ........................................................................... 543

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Reports .............................................................................................................. 553

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Integrity Reports .......................................................................................... 554

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A/R to G/L by Batch............................................................................... 554

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A/R to G/L Receipts............................................................................... 554

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A/R to Account Balance by Account ID ................................................. 554

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Standard Reports ......................................................................................... 555

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Standard Report Exercise ..................................................................... 555

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Analytical Reports ........................................................................................ 563

Statistical Trend Analysis Report .......................................................... 563
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Invoice Trend Analysis Report .............................................................. 564

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Receipt Trend Analysis Report ............................................................. 565

Aging Trend Analysis Report ................................................................ 567
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Statistical Calculations Reports............................................................. 568

Year-end Considerations ................................................................................. 571
Closing Accounts Receivable ...................................................................... 571
Balance Rollovers ........................................................................................ 572

8 Basic Financials 9.1

Basic Financials Fixed Assets

Contents
Introduction .......................................................................................................... 3
Fixed Assets Overview ........................................................................................ 5
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Fixed Assets Setup .............................................................................................. 7

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System Setup .................................................................................................. 7

Constants .................................................................................................. 7
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User Defined Codes ................................................................................. 8

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Next Numbers ......................................................................................... 13

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Ledger Types .......................................................................................... 17

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Fixed Asset Automatic Accounting Instructions..................................... 20

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Depreciation Settings .................................................................................... 22

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Depreciation Spread Patterns................................................................. 22

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User Defined Depreciation...................................................................... 24

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Depreciation Rules/Conventions ............................................................ 25

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Depreciation Formulas............................................................................ 28
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Depreciation Life Year Rules .................................................................. 32

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Depreciation Default Coding ................................................................... 34

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Other Setup ................................................................................................... 37

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Disposal Account Rules .......................................................................... 39

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Short Years ............................................................................................. 42

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Revaluation Indexes ............................................................................... 42

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Beginning Balance Setup .............................................................................. 44

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Supplemental Data Setup ............................................................................. 44

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Daily Operations ................................................................................................ 45

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Before We Begin ........................................................................................... 45

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Company Period and Fiscal Year ........................................................... 45

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Fiscal Date Patterns ............................................................................... 46

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Work with Asset Master Records .................................................................. 48

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Add an Asset Master .............................................................................. 48

Deletion of a Record ............................................................................... 58
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Additional Information ............................................................................. 59

Parent/Component Setup ....................................................................... 63
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Message Logs......................................................................................... 65
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Fixed Assets Balances ........................................................................... 68

Review Asset Costs ...................................................................................... 71
Fixed Assets Entries...................................................................................... 72
Work with G/L Entries ............................................................................. 72
Post G/L Entries to Fixed Assets ............................................................ 74
Supplemental Data Entry & Inquiries ............................................................ 98

Basic Financials Fixed Assets 9.1 1

Basic Fixed Assets Master.docm
 Introduction Klee Associates, Inc.

Periodic Operations ........................................................................................... 99

Depreciation Concepts .................................................................................. 99
Depreciation Calculation and Posting .......................................................... 100
Asset Transactions ................................................................................ 108
Location Tracking .................................................................................. 108
Asset Transfers ..................................................................................... 112
Disposal Transactions ........................................................................... 120
Depreciation Projections .............................................................................. 143
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Year End Processing ................................................................................... 143

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Integrity and Fixed Assets Reports ................................................................ 147

Integrity Reports and Corrections ................................................................ 147
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Fixed Asset to G/L Integrity ................................................................... 147

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G/L to Fixed Asset Integrity ................................................................... 149

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Unposted Fixed Assets Transactions.................................................... 151

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Fixed Asset Transaction Integrity .......................................................... 153

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Correcting Integrity Discrepancies ........................................................ 155

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Correcting Depreciation Entries ............................................................ 155

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Fixed Assets Reports ................................................................................... 156

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Asset Master List ................................................................................... 156

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Additions & Retirements Report ............................................................ 158

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Fixed Assets Retirements ..................................................................... 159

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Asset Master Schedule ......................................................................... 161

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Fixed Assets Reconciliation Report ...................................................... 162

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Fixed Assets Account Reconciliation .................................................... 164

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Depreciation Reports ................................................................................... 167

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Depreciation Expense Report ............................................................... 167

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Depreciation Rules Report .................................................................... 169

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Depreciation Defaults Report ................................................................ 171

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Depreciation Schedule .......................................................................... 172

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Advanced and Technical Topics .................................................................... 175

Asset Revaluation ........................................................................................ 175
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Global Updates ............................................................................................ 182

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Depreciation Rules ................................................................................ 183

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Depreciation Values .............................................................................. 183

Update Asset Number in G/L ................................................................ 183
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Update Ledgers ..................................................................................... 183

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Identify New Entries R12803 ................................................................. 183

Update Company Numbers and Accounts R12802 .............................. 183
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Update the Location Code of Assets R12810 ....................................... 184

Update Message Logs R12820............................................................. 184
Data Purges ................................................................................................. 184
Repost Fixed Assets .................................................................................... 184

2 Basic Financials Fixed Assets 9.1

Introduction

Basic Financials Fixed Assets

Written by Robert DeMartino

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With Diane Furst

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Copyright 2013, Klee Associates, Inc.

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Published 01/20/13
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Fixed Assets are key to any organization. They require large capital
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expenditures and are subject to specific depreciation rules imposed by financial

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reporting and tax authorities. The maintenance and setup activities associated
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with Fixed Assets are extremely important in complying with SEC and IRS
requirements.
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JD Edwards Fixed Assets provides a flexible framework to operate under

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compliance with governing bodies both abroad and domestically. The

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functionality allows customized solutions to any companys business

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requirements and needs. When properly configured, the software provides

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effective management tools for every department within a company. Online

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reporting and analysis, projections, prior year adjustments, and multiple ledgers
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are some of the many features that can provide extensive benefits to using this
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module.
The intent of this course is to introduce you to a mastery level understanding and
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use of the Fixed Assets module. It should provide a detailed framework that will
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allow you to help your company expand the use of the software. This course is
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designed to give you all the tools required to properly manage the fixed assets
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base within your company.

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This course will cover many areas: setup, daily processing, periodic processing,
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annual processing, and data cleanup. Tasks will be centered on real business
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issues so that increased awareness can relate directly to your company. As time
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allows, specific questions can be addressed pending their application to this

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course.
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Excuse us for a moment, would you?

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Legal Speak:
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Purchase of this book or acquisition at a JDEtips class, constitutes an implied

agreement by the purchaser to a limited, license granted to the purchaser by
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Klee Associates, Inc., specifically for purposes limited to improving your personal
knowledge of JD Edwards software which does not in any way compete with
Klee Associates.

This manual is protected by copyright law, and is sold or is part of a JDEtips

class with the following conditions:

Basic Financials Fixed Assets 9.1 3

Basic Fixed Assets Master.docm