Business Management Policies - 4000 Series

Section 4000 - Business Management
TC-4000-1
4000—BUSINESS MANAGEMENT
4005 Employee Conflict of Interest - Purchases
4010 Buildings and Grounds Management
4012 Property Transfer
4015 Insurance Program
4050 Environmental Health and Safety - Employee Indemnification
Toxic Hazards and Asbestos
4055 Safety and Reporting Accidents
4070 Crisis Response Plans
4080 Emergency Closings
4250 Printing and Duplicating Service – Copyright
Employee Produced Material
Copyright Compliance and Computer Software Copyright
4300 Student Transportation Management
4320 District Owned Vehicles
4350 Student Transportation in Private Vehicles
4365 Special Use of Transportation Services
4450 Use of Private Vehicles for School Business
4460 Food Allergies
4470 Food Service Management
Guidelines for Food Service
Internal Staff
Events Sponsored by the Lenawee Intermediate School District
Events Hosted by the Lenawee Intermediate School District but
sponsored by another entity/provider
4500 Technology Code of Conduct
4601 Facilities Development Goals
4650 Planning—Long Range (Cf. 4601)
Site Acquisition
4730 Disposal of District Property
4770 Selection of an Architect
4800 Facility Development Specifications
4890 Supervision of Construction
4950 Board Inspection of New or Remodeled Facilities
Policy Manual
4005 Employee Conflict of Interest - Purchases 4005
Employees in a position to influence decisions on purchases shall not
have a personal financial interest either directly or indirectly in purchase for the
District, or benefit directly or indirectly from any financial transaction, unless that
interest has been fully disclosed and the person involved has removed
himself/herself from the decision-making process.
Purchases of, or use of District property, materials and manpower, by
employees, shall be accomplished in accordance with good business practices,
and within the framework of applicable laws, regulations, and Board policies.
The Superintendent and his/her Leadership Team and any other staff
deemed by the Superintendent to be in a position to influence the purchase of
any goods or services, shall periodically sign and file a conflict of interest
disclosure document.
Approved: December 1, 2003

LEGAL REF: MCL 15.322-323; 380.1202
Policy Manual
4010 Buildings and Grounds Management 4010
The Board recognizes that the fixed assets of the District represent a
significant investment of the community and their maintenance is of prime
concern to the Board.
The Board directs the conduct of a continuous program of inspection,
maintenance, and rehabilitation for the preservation of all school buildings and
equipment. Wherever possible and feasible, maintenance shall be preventive.
The Superintendent shall develop and promulgate to the custodial staff or
contracted service such rules as may be necessary for the ongoing maintenance
and good order of the physical plant and for the expeditious repair of those
conditions that threaten the safety of the occupants or the integrity of the plant.
Said rules shall include the establishment of sound priorities among the
requests for repairs received from building administrators and program Directors.
Policy Manual
4010-R Buildings and Grounds Management 4010-R
The Superintendent shall develop a maintenance program that shall
include:
A. An ongoing program of facilities repair and conditioning.
B. The maintenance of a critical spare parts inventory.
C. An equipment replacement program.
D. A long-range program of building modernization.
The responsible administrator shall be responsible for the care and
upkeep of the building. Needs which cannot be handled by the building custodial
staff shall be immediately reported to the Director of Facilities and Maintenance.
It is the duty and responsibility of all District employees to safeguard and
protect all property owned and operated by the District. Students shall be
instructed to use school owned equipment in the proper way and shall be
encouraged to show respect for public and private property at all times.
The Superintendent will make annual recommendations to the Board for
approval of a priority list of maintenance projects to be carried out within funds so
allocated in the budget. Upon Board approval, the Superintendent shall proceed
to implement said projects within any specific dollar limitation imposed by the
Board.
Policy Manual
4012 Property Transfer 4012
The Lenawee Intermediate School District Board of Education strongly
discourages the transfer of property from one local District to another, because
property transfers may cause disruption of financial stability of local school
Districts, taxing responsibilities, student populations, and geographical
boundaries. Therefore, the Board of Education encourages every attempt to
remedy the situation through options outlined in School Code and administrative
means.
In accordance with the School Code of 1976, State of Michigan (Sec.

380.951 through 380.976), all statutory provisions for conducting hearings on
petitions for transfer of property shall be meticulously followed. These provisions
include that:
1. The original petition must be signed by at least two-thirds of the involved
resident property owners or must be a resolution of the board of a school
District whose boundaries would be changed by the transfer.
2. The property must be contiguous to the receiving District.
3. The transfer must not involve more than ten percent (10%) of the latest
State Equalized Valuation of the losing District, unless approved by an
affirmative vote of a majority of the school electors of the district from
which the property is to be detached.
4. Involved parties will be informed of appeal rights and procedures.
In hearing any request for the transfer of property, the Lenawee ISD Board
of Education may seek answers to a number of questions including, but not
limited to, the following:
1. Does the transfer assist in the development of a safer and/or more
efficient transportation system?
2. Does the transfer enhance the educational welfare or meet the distinct
educational needs of the children involved?
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4012 Property Transfer 4012-2
3. Does the transfer have the approval of one or both of the constituent
school Boards?
4. Does the transfer eliminate geographical barriers to efficient constituent
school District operation?
5. Does the transfer eliminate geographical barriers causing inconvenience
to the petitioner?
6. Does the transfer assist in straightening out constituent school District
boundary lines or contribute to the compactness or logic of the

boundaries?
7. Does the transfer enhance the socio-economic interest of the petitioners
toward the receiving District?
8. Does the transfer provide a solution to a problem particular to an individual
case?
9. Does the transfer produce long-range solutions?
10. Does the transfer provide due consideration for certified health conditions
of students with special needs?
11. Does the transfer recognize the development potential for housing and
commercial property that could thereby affect the student population or tax
base?
12. Does the transfer create ―islands‖ of property?
13. Is either District involved in any court ordered desegregation case, or is
the property involved in any suit over assessment, inheritance, or taxes?
14. Have the involved school District officials attempted accommodating
parent/guardian wishes for the educational needs of any involved students
by schools of choice or waiver/release of state aid and enrollment on a
tuition basis?
Policy Manual
4012 Property Transfer 4012-3
The above questions are not listed in order of priority. In considering a request
for a transfer of property, the Lenawee ISD Board of Education shall:
1. Avoid evaluating the quality of educational programs of a constituent
school District.
2. Avoid considering statements made to prospective property buyers
regarding the location of the property in question in relation to school
Districts.
3. Avoid considering relative tax rates of the Districts involved.

4. Avoid granting requests made to enhance the saleability of the
home/property.
5. Avoid granting requests when there are no preschool or school-aged
children involved.
When issuing its decision, the Board of Education will state its reasons for
approving or denying the property transfer. After a decision is rendered, involved
parties shall be informed immediately of appeal procedures.
Approved: Adopted December 5, 2005; Revisions adopted January 8, 2007
LEGAL REF: MCL 380.951 - .976
Policy Manual
4012-R Property Transfer 4012-R
If a property transfer request involves two Intermediate School Districts,
either District may process the request. If an ISD other than the Lenawee ISD
handles the request, that District will follow its own administrative procedures.
The following procedures will be followed when the Lenawee ISD receives a
property transfer request.
1. Petitioners will be given a copy of the Board Policy On Property Transfers
(4012) and the "Request for Property Transfer" form (or "School District
Boundary Alteration Petition" if transfer involves 25 or more petitions).

2. Petitioners will be asked to submit a copy of their latest tax bill, with their
completed "Request for Property Transfer" form.
3. After the official written request form and tax bill have been received by
the Superintendent, an investigation of legal requirements will be
conducted. (See LISD Revised Policy on Property Transfer, page one,
paragraph two, items one through four.)
4. Two (2) maps of the property in question will be made: one from the most
recent plat book showing the distance from the property in question to the
appropriate schools in each District, and one of an enlarged version of the
immediate area.
5. Local school Districts (or any other Intermediate School District) involved
will be notified of the request and notified of the tentative date of the Board
(or joint ISD Boards) hearing.
6. Recommended action to set a hearing date will be included in the next
Board of Education meeting agenda, after all documents are received
(request form, tax bill, and maps will be included in the Board agenda).
7. The request for a property transfer will be reviewed to determine the
answers to the questions listed in the Board Policy On Property Transfer.
Policy Manual
4012-R Property Transfer 4012-R-2
8. After a hearing date has been set, official notice of the meeting, that
includes the property description, will be published in the legal notices of
the Daily Telegram at least ten (10) days before the date of the hearing.
9. Notice of the hearing, and the two maps will be sent to property owner(s)
who requested the transfer.
10. Notice of the hearing, the Board Policy (4012), the two maps, and a memo
requesting their Board of Education’s official position regarding the
transfer request will be sent to the Superintendents of the local school

Districts involved in the request.
11. The board agenda for the date of the hearing will include:
a. Hearing procedures
b. Notice of meeting
c. The completed property transfer request form
d. Maps
e. Policy (4012)
f. Answers to policy questions
g. Position statements from local school Districts
h. Board decision form (includes motion, reasons, vote, and effective
date)
i. A large Lenawee ISD map will be available at the Board meeting.
12. School Districts and property owners will be advised immediately that they
may appeal the Board’s decision, in writing to the State Board of
Education within 10 days following the hearing. (See "Appeal Format".)
13. If the LISD Board action is not appealed:
a. Denied requests - Letters will be sent to school Districts officially
informing them of Board action and rationale.
Policy Manual
b. Granted requests - Forms OS-4143 "Report of Transfer of Territory"
(or equivalent, including copies of maps) will be sent as follows:
1. One copy to each involved local school District
2. Two copies to State Department of Education Property
Transfer Unit
3. One copy to affected city assessors or township supervisor(s)
4. One copy to Michigan Secretary of State
5. One copy to any other involved Intermediate School District

6. One copy to Lenawee County Tax Roll Office
14. If the LISD Board action is appealed:
a. Written appeal must arrive at the Michigan Department of Education
within ten (10) days of hearing.
b. LISD will provide responses to MDE-supplied form to be used at the
hearing.
c. An LISD representative will attend MDE hearing when practical.
i. If the State Board of Education upholds the LISD
Board-granted transfer request, Form OS-4142 (or equivalent)
will be sent by LISD as in 13.b. above.
ii. If the State Board of Education reverses the LISD
Board-granted transfer request, the affected school Districts
and involved property owner(s) will be informed by MDE. No
further action will be taken by the LISD.
iii. If the State Board of Education upholds LISD Board-denied
transfer request, the affected school Districts and involved
property owner(s) will be informed by MDE. No further action
will be taken by the LISD.
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iv. If the State Board of Education reverses the LISD
Board-denied transfer request, Form OS-4143 will be sent by
the LISD as in 13.b. above.
15. The final appeal authority is the judiciary. The LISD may consult its legal
advisors for guidance should such an appeal occur.
Policy Manual
4015 Insurance Program 4015
The Board shall purchase with District funds the type and amount of
insurance necessary to protect the District property from major financial losses.
Insurance purchased shall include, but need not be limited to, the
following:
A. Fire and extended coverage on building contents.
B. Comprehensive bodily injury, property damage on automobiles,
buses, and trucks.
C. Boiler and machinery.

D. Honesty blanket bond.
E. Treasurer's bond.
F. Broad term money and securities.
G. Special coverage for equipment not ordinarily covered under a
standard policy.
H. Employee insurance coverage as specified in the master
agreement(s) or by Board action.
I. Worker's compensation coverage.
J. Open stock burglary.
K. Legal liability for Board members and employees.
Insurance for a given coverage shall be obtained at the lowest possible
cost, assuming that service and company reliability are satisfactory. The
Superintendent shall administer the insurance program.

LEGAL REF: MCL 380.1269; 380.1332; 691.1405-1409
Policy Manual
4050 Environmental Health and Safety - Employee Indemnification 4050
Toxic Hazards and Asbestos
The Board is concerned for the safety of students, staff, and the general
public and shall attempt to comply with all federal and state statutes and
regulations to protect them from hazards that may result from industrial accidents
beyond the control of District officials, from the presence of asbestos materials
used in previous construction, and from hazardous materials present in the
District.
The Superintendent shall appoint a District employee to serve as the

designated person who shall carry out the requirements of the Asbestos Hazard
Emergency Response Act (AHERA), the Michigan Occupational Safety and
Health Act, and the Michigan Right-To-Know Rules and Regulations.
The Superintendent may appoint a person(s) to develop and implement
the District's approved asbestos management plan and shall develop a specific
job description, which shall ensure proper compliance with federal and state laws
and the appropriate instruction and in-service of staff and students.
The Board shall, through either a separate contract, a sub clause to an
existing contract, or as a part of a negotiated master contract, defend, hold
harmless, and indemnify current and former District employees who have been
assigned the responsibilities related to the AHERA regulations from any and all
demands, claims, suits, actions, and proceedings brought against those
individuals as agents and/or employees of the Board, provided that any such
incidents arose while those individuals were acting within the scope of their
respective employment contracts and were not intentional, negligent, or criminal
acts.
The Board shall attempt to maintain a secure liability insurance to help
serve as a means of implementing this policy.
Policy Manual
4050 Environmental Health and Safety - Employee Indemnification 4050-2
Staff Communication Program for Hazardous Materials
A copy of the District's written communication program for hazardous
materials will be available in the main office of each school building for review by
affected employees.

LEGAL REF: MCL 380.623(b); 380.1256(1) (2); 388.864; 408.1001 (Michigan
Occupational Safety and Health Act)
Policy Manual
4050-R Environmental Health and Safety - Employee Indemnification 4050-R
Informing Contractors
It is the responsibility of the designated individual in each building to
provide contractors and their employees with the following information:
1. Hazardous chemicals to which they may be exposed while in
school buildings.
2. Measures the employees may take to lessen the risks.
3. Measures the schools have taken to lessen the risks.
4. MSDS’s for all hazardous chemicals are on file in the main

office.
5. Procedures to follow if they are exposed.
Policy Manual
4055 Safety and Reporting Accidents 4055
The Board directs that all reasonable efforts be made to insure a safe
learning and working environment for the students and employees of the District.
To that end and to the end that legitimate employee claims for worker's
compensation are expedited, the Board requires that accidents be reported and
evaluated. Any accident that results in an injury, however slight, to a student, an
employee, or a visitor to the schools must be reported promptly and in writing to
the administration. Injured persons shall be referred immediately after first aid is
supplied to the building and program administrator who shall make arrangements
for such medical attention as may be appropriate.
Any employee of the District who suffers a job related injury must report
the injury and its circumstances to the building administrator or job supervisor, as
appropriate, as soon as possible following the occurrence of the injury. The
failure of an employee to comply with this mandate may result in disciplinary
action.
Policy Manual
4055-R Reporting Accidents 4055-R
The injured employee or visitor of the staff member responsible for an
injured student shall complete an accident report form that includes the date,
time and place of the incident; the names of persons involved, including any
witnesses; the nature of the injury to the extent that it is known; and a description
of all relevant circumstances. Accident report forms shall be available at each
building and with the District nurse.
Policy Manual
4070 Crisis Response Plans 4070
The Board of Education and administration of the Lenawee Intermediate
School District acknowledge the necessity to prepare Crisis Response Plans in
the event that a crisis should occur. Our students have a basic need for security
and safety. Any event that threatens that feeling of safety and security may be
considered a crisis.
It is the intent of the Board of Education that Crisis Response Plans be
developed and implemented
Policy Manual
4080 Emergency Closings (Cf. 4085) 4080
The Superintendent is empowered to close the Lenawee Intermediate
School District programs and services or dismiss them early in the event of
hazardous weather or other emergencies. While it may be prudent under certain
circumstances to excuse all students from attending programs, to delay the
opening hours, or to dismiss students early, the administration has the
responsibility to see that as much of the administrative, supervisory, and
operational activity is continued as may be possible.
In making the decision to close schools and cancel on-going sessions, the
fundamental concern will always be the safety and health of children. Additional
considerations will include (but are not limited to):
1. Weather conditions, both existing and predicted, that would render roads
unsafe for student travel;
2. Number of students affected by closing or cancellation;
3. Actual occurrence or imminent possibility of any emergency conditions
which would make the operation of school or programs difficult or
dangerous;
4. Inability of teaching personnel to report for duty, which might result in
inadequate supervision of students;
5. The unique characteristics of special education students and center-based
programs.
The Superintendent may consult with traffic and weather authorities, local
transportation supervisors, and school officials from constituent Districts about
pertinent conditions. The Superintendent shall weigh the available information
and take specific action.

LEGAL REF: MCL 380.11 et seq.; 380.1284; AC Rule R340.1; R380.248
Policy Manual
4250 Printing and Duplicating Service - Copyright 4250
The Board shall make duplicating equipment available for administrative
and instructional use to the extent that is economically feasible and practical
according to the needs of the District.
The extent of production of instructional materials by clerical staff shall be
determined by the building Principal/program supervisor, who shall develop
guidelines for requesting such services.
The copyright laws of the United States make it illegal for anyone to
duplicate copyrighted materials without permission of the author. Severe

penalties are provided for unauthorized copying of all materials covered by the
act unless the copying falls within the bounds of the ―fair use.‖
The Board has certain proprietary right to publications, devices, and
instructional materials produced by District employees during their regular and
normal workdays while in the employment of the District. All items prepared by
District employees on District time, including data processing programs, shall
become the property of the District. The Board may elect to copyright or patent
such materials, devices or programs in the name of the District. All earnings or
profits from such original materials, devices, or programs shall become assets of
the District. The Superintendent shall inform staff, through regulations, of the
guidelines for use of copyright materials.
Copyright Compliance and Computer Software Copyright
The Board shall adhere to the provisions of the U.S. copyright laws
regarding the duplication of computer software programs. The Superintendent
shall develop appropriate procedures for staff to follow in this area.

LEGAL REF: 17 USCA §101 (Copyright Act of 1976)
Policy Manual
4250-R Printing and Duplicating Services - Copyright 4250-R
In accordance with Board policy 4250, the following regulations will be
observed to comply with the copyright laws of the United States.
Under the ―fair use‖ doctrine, unauthorized reproduction of copyrighted
materials is permissible for such purposes as criticism, comment, news reporting,
teaching, scholarship or research. If duplicating or altering a product is to fall
within the bounds of fair use, these four standards must be met for any of the
purposes:
PURPOSE AND CHARACTER OF THE USE: The use must be for such
purposes as teaching or scholarship and must be non-profit. Fair use would
allow teachers acting independently to copy small portions of work for the
classroom but would not allow a school system or an institution to do so.
NATURE OF THE COPYRIGHTED WORK: Copying portions of a news
article may fall under fair use but not copying from a workbook designed for a
course of study.
AMOUNT AND SUBSTANTIALITY OF THE PORTION USED: Copying
the whole of a work cannot usually be considered fair use; copying a small
portion may be. At the same time, however, extracting a short sequence from a
16mm film or videotape may be far different from a short excerpt from a textbook,
because two or three minutes out of a 20-minute film might be the very essence
of that production and thus outside fair use. Under normal circumstances,
extracting small amounts out of an entire work would be fair use, but a
quantitative test alone does not suffice.
EFFECT OF THE USE UPON THE POTENTIAL MARKET FOR, OR
VALUE OF THE COPYRIGHTED WORK: If resulting economic loss to the
copyright holder can be shown, even making a single copy of certain materials is
an infringement, and making multiple copies presents the danger of greater
penalties.
Policy Manual
4250-R Printing and Duplicating Services - Copyright 4250-R-2
Prohibited Practice
A teacher may not make multiple copies of a work for classroom use if it
has already been copied for another class in the same institution; make multiple
copies of a short poem, article, story, or essay from the same author more than
once in a class term or make multiple copies from the same collective work or
periodical issue more than three times a term; make multiple copies of works
more than nine times in the same class term; make a copy of works to take the
place of an anthology; and may not make a copy of ―consumable‖ materials, such
as workbooks.
Permitted Practice
A teacher may make—for use in teaching or in preparation for teaching a
class—a single copy of the following: a chapter from a book; an article from a
periodical or newspaper; a short story, short essay or short poem (whether or not
from a collected work); a chart, graph, diagram, drawing, cartoon or picture from
a book, periodical or newspaper; may make (for classroom use only and not to
exceed one per student in a class) multiple copies of the following: a complete
poem (if it has fewer than 250 words and is printed on not more than two pages),
an excerpt from a longer poem (if the excerpt has fewer than 250 words), an
excerpt from a prose work (if the excerpt has fewer than 1,000 words or 10
percent of the work, whichever is less) and one chart, graph, diagram, cartoon or
picture per book or periodical.
Guidelines for Off-Air Recording of Broadcast
Programming for Education Purposes
A broadcast program may be recorded off-air simultaneously with
broadcast transmission (including simultaneous cable re-transmission) and
retained for a period not to exceed the first 45 consecutive calendar days after
Policy Manual
date of recording. Upon conclusion of such retention period, all off-air recordings
must be erased or destroyed immediately.
Off-air recordings may be used once by individual teachers in the course
of relevant teaching activities and repeated once, only when instructional
reinforcement is necessary, in classrooms and similar places devoted to
instruction within a single building, cluster or campus, as well as in the homes of
students receiving formalized home instruction, during the first 10 consecutive
school days in the 45 day calendar day retention period. ―School days‖ are
school session days—not counting weekends, holidays, vacations, examination
periods, or other scheduled interruptions—within the 45-calendar day retention
period.
Off-air recordings may be made only at the request of, and use by,
individual teachers and may not be regularly recorded in anticipation of requests.
No broadcast program may be recorded off-air more than once at the request of
the same teacher, regardless of the number of times the program may be
broadcast.
A limited number of copies may be reproduced from each off-air recording
to meet the legitimate needs of teachers under these guidelines. Each such
additional copy shall be subject to all provisions governing the original
recordings.
After the first 10 consecutive school days, off-air recordings may be used
up to the end of the 45 calendar day retention period only for evaluation
purposes by the teacher, i.e., to determine whether to include the broadcast
program in the teaching curriculum. They may not be used for student exhibition
or any other non-evaluation purpose without authorization.
Off-air recordings need not be used in their entirety, but the recorded
programs may not be altered from their original content. Off-air recordings may
Policy Manual
not be physically or electronically combined or merged to constitute teaching
anthologies or compilations.
All copies of off-air recordings must include the copyright notice on the
broadcast programs as recorded.
Software
Software developed by District employees shall conform to the copyright
and patent provisions prescribed in Board policy. District employees shall
adhere to ethical practices when using commercially developed software for

developing individualized programs to meet the District's needs.
Software Royalties
Software marketed with private organizations or other educational
agencies may produce royalties in the form of financial remuneration, equipment
or other material or devices. The allocation and deposit of all royalties shall be
determined by the Superintendent.
The Superintendent shall maintain full use, rights, and privileges on all
software, manuals, devices, documents and programs and related materials
developed by staff during work periods for which they are compensated.
Computer Software Copyright
It shall be a violation of Board policy and the copyright laws of the U. S. to
use ―pirated‖ or otherwise illegally obtained computer software for use on District
owned equipment, whether for instructional, administrative, or any other purpose.
The use of District equipment to make unauthorized copies of District owned,
privately owned, or illegally obtained computer software is prohibited.
In an effort to discourage violations of copyright laws and to prevent illegal
uses of the District's computer system:
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(a) The proper use of computers will be taught through planned computer
training. Computer related instruction for students and staff will address the
ethical and practical problems caused by software piracy;
(b) District employees shall adhere to all provisions of the U.S. copyright laws,
which allow for the making of back-up copies of computer programs.
―. . . it is not an infringement of the owner of a copy of a computer program
to make or authorize the making of the copy or adaptation of that computer
program provided: that such a new copy of adaptation is created as an

essential step in the utilization of the computer program in conjunction with
the machine and that it is used in no other manner, or that such a new copy
or adaptation is for archival purposes only and that all archival copies are
destroyed in the event that continued possession of the computer program
should cease to be rightful.‖
(c) When software is being used on a disk sharing system, efforts will be made
to secure the software from copying;
(d) Illegal copies of copyrighted programs may not be made or used on District
equipment;
(e) The Superintendent may delegate to other individuals to sign license
agreements for software. Each school using the software should have a
copy of the signed software duplication agreement;
(f) No District employee will illegally access any database or electronic bulletin
board;
(g) No District employee will encourage or allow any student to illegally
duplicate computer software or access any database or electronic bulletin
board; and
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4300 Student Transportation Management 4300
(h) Each Principal/program supervisor is responsible for establishing practices,
which will enforce the Board’s policy at the school level. A copyright
warning may be placed on computer equipment.
The Board shall provide safe, economical transportation to the students of
the District eligible for transportation. The use of buses by the District shall
conform to state law. School bus routes shall be established by the
Superintendent.
Students must observe the rules and regulations adopted by the Board
governing student transportation. Students will also be subject to the school’s
behavior code while riding school buses. The Administration may suspend or
revoke the transportation privilege or entitlement of any student who violates any
rules or regulations adopted by the Board, subject to state and federal law.
All such rules shall be published in the student handbook or copies given
to students and parent(s)/guardian(s) at the beginning of the school year or at the
time of the student’s enrollment.
Bus drivers shall report any violation of said rules to the appropriate
administrator who shall take the necessary steps to discipline students according
to Board policy.
Student ride time on the District’s special education buses shall not
exceed ninety (90) minutes one way. The length of the ride time may be a factor
in making transportation service choice decisions between local District and ISD
special education buses.
Approved: February 2, 2004

LEGAL REF: MCL 257.1801; 380.1321-1322; 380.1333; 388.1010; R 340.1702;
R 340.281-282; Michigan Department of Education Transportation
Handbook (Bulletin 431)
Policy Manual
4300-R Student Transportation Management 4300-R
District transportation equipment shall be used only for the transportation
of students to and from school and school-sponsored activities. The equipment
may be used to furnish transportation to senior citizen groups and nonprofit
organization via contract when this does not conflict with school activities. Adults
may be permitted to ride school buses to school sponsored activities, with
authorization of the Director of Support Services.
Bus Routes
Careful consideration shall be given to such conditions as safety and

hazards, number and ages of students, type and condition of roads, safe and
convenient bus stops, economy of operation, and estimated time necessary to
cover the routes. Routes are to be planned to keep individual riding distance and
time to a practical minimum.
Student Behavior and Discipline
A. Student behavior problems shall be reported to the transportation
supervisor in writing by the driver as soon as possible after the incident
occurs.
B. In the event of a serious problem, the offending student will be suspended
immediately. Parent(s)/Guardian(s) may request a meeting with program
and transportation personnel relating to the student's bus behavior.
Bus Driver Responsibilities
Bus drivers shall have such duties and responsibilities as prescribed by
the Superintendent.
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4320 District Owned Vehicles 4320
District owned vehicles may be assigned to a designated employee who
shall then be responsible for the proper care, maintenance, and storage of the
vehicle either at a District-owned site or other site approved in writing by the
Superintendent.
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4350 Student Field Trips Transportation 4350
In scheduling transportation for field trips, the Superintendent may
approve the use of private, leased and other vehicles in situations in which
budget or schedule restrictions make it prohibitive or impractical to use school
buses. Prior written approval of the Superintendent is required.

LEGAL REF: MCL 257.57(c)
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4350-R Student Field Trips Transportation 4350-R
When private, leased or other vehicles are used for student transportation,
the following requirements shall be met:
1. Only an adult at least 21 years of age licensed driver shall be allowed to
drive the vehicle. The health and driving record of the driver shall also be
taken into consideration;
2. The vehicle shall be equipped with seatbelts and the number of passengers
limited to the number of seatbelts available. Seatbelts shall be used at all
times by all passengers when the vehicle is in operation;

3. The vehicle shall be generally in good condition, particularly as it pertains to
safety equipment such as brakes, horn, tires, lights, etc.;
4. Vehicle and driver shall be insured; and
5. No open-type vehicle, such as a pickup or truck, shall be used for
transporting students other than in the cab of the vehicle where proper seat
belts can be used.
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4365 Special Use of Transportation Services 4365
Transportation service equipment and personnel shall be used primarily to
transport to and from school during the day public school students eligible for
such transportation.
Transportation service equipment and personnel may be used secondarily
to provide transportation for field trips for curricular and extracurricular activities
that are part of the educational program.
Transportation equipment and personnel shall be used consistent with the
District’s vision, mission, beliefs and strategic intents. The Superintendent shall
be authorized to approve the use of buses for field trips for curricular and
extracurricular activities upon submission of requests from building
administrators, classroom teachers, or faculty sponsors of extracurricular
activities and for the District’s participation in community service activities. The
Superintendent retains the authority to make these commitments for community
service activities without delegation.
No fees shall be charged for transportation for field trips which are
mandatory or which are a part of the regular classroom or curricular program of
the schools.
Fees to cover expenses of non-mandatory and non-credit extracurricular
field trips may be charged according to rules promulgated by the State or as set
by the Board.
Only students enrolled in the District and chaperones authorized by the
school shall be allowed to ride buses on curricular or extracurricular field trips.
The Superintendent may authorize parent(s)/guardian(s) and/or other residents
of the community to ride buses to school sponsored activities. In all cases,
students’ needs shall come first.

LEGAL REF: MCL 257.682; 380.1332-1333
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4450 Use of Private Vehicles for School Business 4450
The Board of Education recognizes the need for some school employees
to use their own automobile for the conduct of regular school business. The use
of private vehicles for school business depends upon many factors, for example,
the configuration of work sites throughout the county, nature of the employee's
position, and assigned duties made part of the employee's job description. Travel
between the District's buildings is an everyday occurrence for many staff. The
Board of Education also recognizes that automobile use is not hazard-free and
that unfortunate accidents happen that imperil life-and-limb.

The risk of auto accident is part of the culture in which we live. The Board
of Education cannot guarantee that no harm will come to its employees traveling
on school business. The Board of Education assumes no liability in case of
accident when an employee is traveling in their automobile in the course of
school business. Employees are encouraged to use common sense and be
aware of dangerous travel conditions, and to postpone school business when
necessary due to those conditions, without fear of retribution.
Employees should use all available safety precautions, and obey the traffic
laws. The Superintendent reserves the right to recognize unusual circumstances
when the District should come to the assistance of an employee who has been in
an automobile accident.
Unless authorized in writing by an immediate supervisor, no school
employee should transport a student for school-related purposes in their private
automobile.
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4460 Food Allergies (Cf. 8453) 4460
The Superintendent shall direct LISD administrators, supervisors, and staff
to act affirmatively and work closely with students, parent(s)/guardian(s) and staff
to assure that the dietary needs of food-allergic students and staff members are
taken into consideration in LISD programs and buildings.
Approved: Policy adopted January 8, 2007
LEGAL REF: The Food Allergy & Anaphylaxis Network’s (FAAN) School Food
Allergy Program.
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4460-R Food Allergies (Cf. 8453) 4460-R
In order to help assure that the needs of food-allergic students and staff
are met in the district, the Superintendent shall designate persons to:
1. ANNUALLY NOTIFY STAFF OF THEIR RESPONSIBILITY TO:
Notify the district of their food allergies
When requested and as appropriate provide written medical
documentation, instructions, and medication as directed by a
physician.
2. ANNUALLY NOTIFY PARENT(S)/GUARDIAN(S) OF THEIR

RESPONSIBILITY TO:
Notify the school of their student’s allergies.
Provide written medical documentation, instructions, and medication as
directed by a physician.
Work with the district to develop an Individual Health Plan (IHP) as
necessary, to accommodate the student’s needs throughout the school
day.
Replace medications after use or upon expiration.
When possible educate their student in the self-management of their
food allergy.
3. ASSURE THAT THE DISTRICT HAS TAKEN ALL NECESSARY STEPS TO:
Review the health records submitted by parent(s)/guardian(s), staff
and physicians.
Plan classroom and district activities/parties which reduce the
accidental exposure to food allergens of the identified student or staff.
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4460-R Food Allergies (Cf. 8453) 4460-R-2
Provide education for those who interact with the identified student
and/or staff member on a regular basis. The training should include:
knowledge of food allergy, signs and symptoms of an allergic reaction,
and emergency response to allergic reaction as directed by IHP.
Always be prepared to handle a reaction and ensure that a staff
member is available who can administer medications during the
school/work day regardless of time or location.
Work with the administrator in charge of transportation to provide

student specific training for the identified student.
Support and enforce no eating on school buses with exceptions made
only to accommodate special needs supported by physician
documentation.
Plan and discuss how to support identified students or staff during field
trips, community based instruction, and/or off campus school activities.
Follow State/District guidelines regarding sharing medical information
about the identified student or staff member.
4. INFORM PARENT(S)/GUARDIAN(S) AND DISTRICT STAFF THAT:
Classroom parties/special occasions require pre-planning by the
classroom teacher and parents to minimize the exposure to food
allergens to the identified student.
Teachers should avoid using food items such as candy, cookies, or
other snack items as a ―reward‖ for classroom behavior or
accomplishments. Reward items other than food should be considered
in such instances. However, an individual student
may have a formal written Individual Behavior Plan and/or annual
Individual Education Plan that may need to include a specific food as a
training reward or modifier.
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4470 Food Service Management 4470
The Lenawee Intermediate School District shall operate, contract for the
operation of, or otherwise support the provision of high quality food services for
students enrolled in its programs. School lunches shall be provided through
participation in the National School Lunch Program. A breakfast program shall
be supported in accordance with the law.
The Board shall review the prices set for school lunches annually and
revise when deemed necessary.
This policy also governs the provision of food at LISD events. The
Superintendent shall develop procedures consistent with relevant regulations and
prudent practices.

LEGAL REF: MCL 380.1272-1272d; 42 USC 1779(b); 7 CFR 210.11; 7 CFR
220.12
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4470-R Food Service Management 4470-R
Food Service Management
As required for participation in the National School Lunch Program, the
District establishes the following regulations:
1. That a ―Type A‖ (or equivalent) lunch may be made available for
students.
2. That free and reduced-price lunches be provided for students who
qualify.
3. That breakfast be provided for students as required by law.

Students shall also be permitted to bring their lunches from home and to
purchase milk, other beverages and incidental items. District operations at
residential programs (i.e. Boysville and Maurice Spear Campus) are exempt from
the general requirement that the Intermediate School District provide or contract
for the provision of school services. The Board shall be open to bid for services
at such sites as need arises.
Creative, efficient and effective food services management has the
potential to free more of the District’s resources for effective classroom
instruction. Food services management and/or consultation may be provided by
contract to its constituent local public school districts and other not-for-profit
organizations. Such contracts shall require Board of Education action before
becoming effective.
The Intermediate School District’s food services program may also include
a food catering operation. Priority shall be given for selection of this catering
operation by all units of the Lenawee Intermediate School District, including,
multi-District cooperatives for which the Lenawee Intermediate School District
operates as fiscal agent, when such services are needed. The catering
operation will be given first consideration, then other service providers may be
selected for the services. The Intermediate School District’s service shall refrain
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4470-R Food Service Management 4470-R-2
from catering requirements that include serving alcoholic beverages, or operating
a bar or refreshment service that includes alcoholic beverages.
Guidelines for Food Services
The following guidelines are to be followed for:
Determining if and when food should be made available
Standardizing and managing professional development activities that
require food services, and
Ensuring that resources for food are allocated correctly and managed
consistently across the Lenawee Intermediate School District.
The Superintendent reserves the right to make exception(s) for unusual
circumstances.
Internal Staff
Food may be provided for annual and semi-annual retreats and organized
training and professional development events when scheduled for three or
more hours.
Food may be provided for organized training and professional
development when employee attendance is required and extends a
minimum of three hours beyond the regularly scheduled work day.
Food will not be provided for internal meetings. Staff may volunteer to
furnish snacks by use of the vending machine or other means.
Due to the timing of LISD Board of Education meetings, a light snack tray
will be provided.
Events sponsored by the Lenawee Intermediate School District

Food can be provided for annual and semi-annual retreats, or organized
training or professional development, if the event is scheduled to begin by
8:00 a.m. and last a minimum of three hours.
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4470-R Food Service Management 4470-R-3
Food can be provided for organized training and professional development
for meetings that last five or more hours.
Food can be provided, including an afternoon snack, for organized training
and professional development that is a minimum of seven hours.
Food can be provided for organized training and professional development
that extends a minimum of three hours beyond the regularly scheduled
work day.
Food can be provided for meetings that are anticipated to extend a
minimum of two hours beyond the regularly scheduled work day.
When applicable, registration fees are applied to cover the cost of food
service for events sponsored by LISD.
Events hosted by the Lenawee Intermediate School District but sponsored
by another entity/provider
Coordination of food services may be provided.
Cost for food services must be included in registration fees and paid for by
the responsible party (provider).
Lenawee Intermediate School District funds will not be used to pay for
food service for events sponsored by another entity/provider.
In the event of extra food following the meal, LISD Professional
Development staff members will arrange with the onsite meeting/event contact
person what will happen with the extra food. In many cases, those paying for the
food take any extra food with them or make arrangements for the catering
service to donate the food to those in need when appropriate.
The above criteria can be wavied if registration fees cover the cost of food
for events sponsored by the Lenawee Intermediate School District.
Note: ―Guidelines for Food Services‖ was modeled after Washtenaw
Intermediate School District’s document titled, ―Guidelines for Food Services at
Washtenaw Intermediate School District.‖
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4500 Technology Code of Conduct 4500
The Lenawee Intermediate School District promotes and encourages the
use of a wide variety of technology in education. Its financial and human
resource investments in educational technologies for learners of all ages are
great. Likewise its use of technological innovation in school administration and
support is important to thousands of educators, administrators and support staff.
The Lenawee Intermediate School District aspires to be an educational
technology leader. Part of the burden of leadership is to recognize that certain
minimum standards in the use of the District’s educational technology are

necessary to ensure that everyone entitled to use these resources can take full
advantage of them. All persons, including staff and students of all ages, using
the District’s technology must have proper authorization for the specific legitimate
educational use intended, and must adhere to the Technology Code of Conduct
contained in this policy and related administrative procedures.
Approved: Adopted December 1, 2003; Revisions adopted January 8, 2007
LEGAL REF: MCL 380.601a, Public Act 289 of 1995, 380.627(2); 484.2307,
Public Act 216 of 1995, of the Michigan Telecommunications Act; The federal
Telecommunications Act of 1996.
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4500-R Technology Code of Conduct 4500-R
I. APPLICATION:
The Lenawee Intermediate School District’s telecommunications network is
intended for legitimate school business and educational purposes only. The
Technology Code of Conduct shall apply to all users of the Lenawee
Intermediate School District’s educational technology resources. Violation of the
Technology Code of Conduct may lead to disciplinary sanctions, depending on
the circumstances, and the severity and frequency of the infraction(s), including,
but not limited to: reprimand (verbal and/or written), seizure and confiscation of
personal property involved in the infraction, search, detention, suspension,
expulsion, future restrictions or limits on access to such technology, filing of
criminal charges, or termination of employment.
II. DEFINITIONS:
1. Educational Technology: in the context of the District’s Mission, any
method, material, process, equipment, etc. that is part of a system for
providing desired learning outcomes. Equipment includes but is not limited
to, computers, disk drives, printers, scanners, networks, video and audio
recorders, cameras, photocopiers, facsimile machines, telephones and
modems, and other related electronic resources.
2. User: any person that uses the District’s technology in learning or in the
support of the organization and its partners, including but not limited to,
Board of Education member, school executive, administrator, teacher,
assistant, bus driver, Secretary, employee, staff, students, contractor,
member, party to an access agreement, and invitee.
3. Code of Conduct: a set of policies, standards, rules, regulations, privileges
and responsibilities governing activities and related matters, and applied to
all users of the District’s educational technologies.
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4500-R Technology Code of Conduct 4500-R-2
4. Internet: an international network of computers and information systems,
usually accessed by remote users for the purpose of electronic
communications between users and/or devices. This term includes ―links‖
that connect users to computers and information systems all over the world.
5. Local Area Network: a local area network (LAN) is a configuration of more
than one personal computer, one or more file or application servers, and
related devices, including but no limited to, scanners, printers, modems,
cabling and connections, routers, hubs, repeaters, disk storage arrays, CD-
ROM drives, fax servers, and input devices, directly physically or
electronically connected together for the purpose of electronic
communications between users and/or devices.
6. Wide Area Network: more than one LAN, usually located in different places
(buildings, Districts, towns, counties, etc.), connected together
electronically, including but not limited to, via phone lines, dedicated cables,
fibre optics, microwave or other radio signals, etc., but not directly
physically connected together, for the purpose of electronic
communications between users and/or devices.
III. USER PRIVILEGES:
Lenawee Intermediate School District’s users have certain privileges when in
school and while using the District’s technology resources.
A. Access Privileges: A user’s privilege to access educational technology
resources may be restricted, suspended, or revoked for violation of this
Technology Code of Conduct and other related Board of Education
policies. Access may also be inhibited by certain actions, including but
not limited to routine maintenance, device availability, daily schedules,
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course requirements, safety concerns, and assignments and
reassignments.
B. Freedom of Speech: The First Amendment rights of citizens, under the
United States Constitution and its amendments, shall apply to users of
educational technology resources, except where limited for pedagogical
purposes or other legally recognized limitations (abuse, obscenity,
defamation, etc.).
C. Property Rights: Users have ownership rights over their own intellectual
property produced, created, or copied on the District’s educational
technology resources, unless the ―work-for-hire‖ doctrine applies to
employees and contractors (works prepared by an employee within the
scope of his or her employment, or a work specially ordered or
commissioned and expressly understood to be a work for hire), as
provided in the District’s Policy on Copyright Protection.
IV. USER RESPONSIBILITIES:
With privileges come responsibilities. Each user is held accountable for his/her
actions as regards use of educational technology resources. Awareness and
knowledge of the appropriate use of educational technology resources is
important in order to maintain high quality access.
A. Proper Authorization: To ensure that users may take full appropriate
advantage of the educational technologies available in the District, all
use of technology must have proper authorization. The source of
proper authorization will depend upon the user’s status in the District.
Students must have permission for the specific use from their teacher;
staff must have permission from their supervisor; administrators should
have permission from their supervisor, or such use must fit within their
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general job accountabilities (i.e. the Director of Technology, the
Coordinator of Education Technology, or the Director of the Instructional
Materials Center, and equivalent successor positions does not need the
Assistant Superintendent’s specific authorization to use a certain
educational technology within its intended scope of use, in the context
of an educational organization, when such use is contemplated in the
range of his/her job performance). The means for documenting proper
authorization shall be determined, depending upon the user’s status

and other circumstances, within the discretion of school officials
responsible for providing access to such educational technology to
users.
B. Type of Use: Use of the District’s educational and administrative
technology is limited to legitimate educational purposes which enhance
the school curriculum and/or school business operations and/or which
are consistent with the District’s mission statement. The following uses
are strictly prohibited and may subject the offender to restriction,
suspension or termination of educational technology privileges, and to
appropriate disciplinary sanctions, such conduct to include but not be
limited to:
unauthorized entry into a file, whether to use, read, change or for
any other purpose;
unauthorized transfer, deletion, or duplication of a file;
unauthorized use of another individual’s identification or password;
unauthorized access to telecommunications files or facilities;
use of computing facilities which interfere with the work of another
student, faculty member, or school official;
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use of computing facilities to draft, send, or receive inappropriate
communications including, but not limited to, communications
which are indecent, obscene, profane, vulgar, threatening,
defamatory or otherwise prohibited by law;
use of computing facilities, including telecommunications facilities,
to interfere with the operation of the ISD’s computer systems;
violation of copyright, trademark, trade secrets, or licensing
agreements;
use of computing facilities for the purchase, sale, and/or
advertisement of goods and services other than those directly
operated or offered by the Board of Education and the District.
C. User Initiative: Users are responsible for attending appropriate training
sessions in the use and care of educational technology and should
refrain from using any technology for which they have not received
training unless supervisor-approved self-teaching is necessary or
desired. Users may be required to make full or partial financial
restitution for any damages to educational technology or unauthorized
expenses incurred through the use of educational technology. Users
are encouraged to report security problems in a prompt fashion and to
the proper authorities.
D. Identification and Password Integrity: Users shall maintain the integrity
of their identification and passwords for using the District’s educational
technology. Only authorized individuals shall routinely have access to
user identification and passwords.
E. Computer Virus Protection: Users are expected to use the District’s
computer technology in a manner that minimizes the risk of computer
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virus infection. Proper use of authorized protective anti-viral software is
expected before any placement of executable files on the district’s
storage devices.
F. Non-School District Owned Educational Technology Resources: When
users utilize non-school District owned educational technology
resources in the course of their school business, instruction, research,
or other related activity, the user will be expected to abide by this policy
as if the educational technology resources were owned by the District.

For example, if a teacher brings a personal video camera to school to
be used in conjunction with course instruction, school officials would
expect that teacher to use the video camera in a manner consistent with
this policy. Software owned or possessed by a user shall not be
installed on the District’s computer hardware without the permission of
the program supervisor. Such software must be removed from the
computer upon the program supervisor’s request.
G. Respect for Others: It shall be each user’s responsibility to recognize
and honor the rights, including intellectual property and privacy rights, of
others in the use of educational technology resources.
H. Other Board Policies: Student users and parent(s)/guardian(s) of minor
students may be required to execute a ―Student Use And Parent
Participation Form‖ acknowledging receipt of this policy and
administrative procedures. Program administrators, in consultation with
instructional staff, shall determine when to use the form. The users
must adhere to other Board of Education policies in their use of
educational technology. These policies include but are not limited to:
anti-discrimination and sexual harassment policies intended to enhance
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equal educational opportunities to the diverse populations in our
community, the Student Code of Conduct, Community and Staff Use of
School Facilities, Drug-Free Workplace, the Code of Ethical Relationships,
Smoking on School Premises, Off-Air Taping, Budgeting System, Access to
Student Records, and other pertinent policies. Violations of such policies
may subject the user to appropriate disciplinary sanctions.
V. INSTITUTIONAL RIGHTS AND RESPONSIBILITIES:
A. Contracts/User Agreements: The District shall make this policy

governing use of educational technology resources a provision in its
contracts concerning educational technology with other entities and
users whenever feasible.
B. Response to Inappropriate Materials: District officials shall take
measures to reduce the incidence of access to inappropriate materials
using the District’s educational technology resources, via the following
means:
catalog and block offensive providers;
maintain an extensive log of all user activities;
require user identification and passwords where possible;
provide restricted menus for users;
use non-graphical software; and
install security measures whenever feasible.
C. Other: Users are expected to receive the Technology Code of Conduct
from District employees responsible for providing access to such
technology. District employees are expected to know and abide by the
Technology Code of Conduct and to encourage users to become
familiar with it.
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The LISD’s telecommunications network is intended for legitimate
school business and educational purposes only. As a monitored
telecommunications network, no stated or implied guarantee is
made regarding the privacy of electronic mail (e-mail) or any other
telecommunications transmitted or received over this network..
Partnerships with other educational institutions, public and private
human services agencies, and other entities intending to use the
District’s technology resources to access and transmit electronic

data and for other related purposes shall be encouraged within the
limits of the District’s legal authority. Equitable financial support
from such partners, viewed in light of the contributions made by
constituent Districts, shall be considered in the development of
any such partnership. The Board of Education reserves the right
to approve agreements and contracts establishing technology
partnerships regardless of the amount of funds involved. The
President of the Board of Education shall be a signatory to such
agreements and contracts. Such agreements or contracts shall
include the following prohibitions on the use of access to the ISD’s
network: uses that infringe upon or compromise the legitimate
educational use of electronic information technologies; uses
prohibited by law; use for the purchase, sale, and/or
advertisement of goods, negotiable paper, or services; and uses
that jeopardize resource availability for students and employees.
Violations of these prohibitions shall be grounds for termination of
the agreements or contracts at the discretion of the Board of
Education.
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The Lenawee ISD makes no warranties of any kind, whether
expressed or implied, for the use of its educational technology,
including but not limited to the loss of data resulting from delays,
nondelivery, or any service interruption.
The Lenawee ISD is not responsible for any damages caused to a
user’s hardware or software incurred from downloading computer
viruses.
COMPUTER AND COMPUTER NETWORK SAFETY AND USE POLICY

1. In compliance with the federal Children's Internet Protection Act (47 USC
254 (h) and (l)), not later than June 30, 2002 there shall be instituted for
the School District's computers and computer network a technology
protection measure that protects against Internet (which, as used in this
policy, includes the World Wide Web) access by both adults and minors to
material which is: obscene; child pornography, or; harmful to minors.
A. The term "minors" means individuals under the age of eighteen (18)
years.
B. The term "child pornography" means any visual depiction, including
any photograph, film, video, picture, or computer or computer-
generated image or picture, whether made or produced by
electronic, mechanical, or other means, of sexually explicit conduct,
where: 1) the production of such visual depiction involves the use of
a minor engaging in sexually explicit conduct; 2) such visual
depiction is, or appears to be, of a minor engaging in sexually
explicit conduct; 3) such visual depiction has been created,
adapted, or modified to appear that an identifiable minor is
engaging in sexually explicit conduct; or 4) such visual depiction is
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advertised, promoted, presented, described, or distributed in such a
manner that conveys the impression that the material is or contains
a visual depiction of a minor engaging in sexually explicit conduct.
C. The term "materials harmful to minors" means any communication,
picture, image, graphic image file, article, recording, writing, or
other matter of any kind that: 1) taken as a whole and with respect
to minors, appeals to a prurient interest in nudity, sex, or excretion;
2) depicts, describes, or represents, in a patently offensive way with

respect to what is suitable for minors, an actual or simulated sexual
act or sexual contact, actual or simulated normal or perverted
sexual acts, or a lewd exhibition of the genitals; and 3) taken as a
whole, lacks serious literary, artistic, political or scientific value to
minors.
2. The activities of students on School District computers and computer
network shall be monitored by the teacher responsible for the class for
which the computer activity is being conducted, and/or by School District
personnel designated by the Superintendent of Schools.
3. No person shall use any school District computer, computer equipment, or
school District-provided Internet connection to access sexually explicit or
obscene material.
4. When using school District computers, computer equipment or Internet
connections for electronic mail, chat rooms, bulletin boards or any other
form of direct electronic communication, no student shall disclose any
personal information (including, but not limited to, names, addresses,
telephone numbers and photographs) about other students or school
District staff. Students shall be discouraged from disclosing personal
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information about themselves in electronic mail, chat rooms, bulletin
boards or any other form of direct electronic communication through the
Internet.
5. School District computers, computer equipment and Internet connections
shall not be used by any person to access another person's accounts,
files, data or information without authorization, or for any unlawful activity.
The interference with others' accounts, files, data, or information is
prohibited.
6. The school District reserves the right to monitor and review all use of its
computers, computer equipment, and computer network (including, but not
limited to, Internet activity and external/internal electronic mail, files and
data); no user of the School District's computers, computer equipment or
computer network shall have any expectation of privacy with respect to
use of the School District's computers, computer equipment or computer
network.
7. No person shall engage in any activity which is detrimental to the stability
or security of the school District's computers, computer equipment or
computer network, or use school District computers, computer equipment,
or computer network in any way which is detrimental to the stability or
security of others' computers, computer equipment or computer networks,
including, but not limited to, the intentional or negligent introduction of
viruses, or the vandalism or abuse of hardware or software.
8. No person shall use the school District's computers, computer equipment
or computer network in violation of copyright laws, including, but not
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limited to, the installing, downloading, copying or using of copyrighted
software without proper authority.
9. No person shall, in the course of using the school District's computers,
computer equipment or computer network, impersonate another person or
user; no person shall reveal a password of another person or user.
10. No person shall use the school District's computers, computer equipment
or computer network for commercial purposes.
11. Violation of this policy may result in disciplinary action, as well as

restriction, suspension or termination of access to the school District's
computers, computer equipment and/or computer network. In addition,
referral may be made to law enforcement authorities.
12. This policy shall not be instituted prior to the giving of reasonable public
notice and the holding of at least one (1) public hearing or meeting to
address the contents of this policy.
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STUDENT USE AGREEMENT AND PARENT(S)/GUARDIAN(S)

PARTICIPATION FORM (sch. yr.)
Instructions: Student and parent(s)/guardian(s) please read the statements, sign and
date the appropriate parts, and return to the Lenawee ISD teacher or other staff
member issuing the form.
USE AGREEMENT: As a user of the Lenawee Intermediate School District’s computer

educational technology, I hereby agree to comply with the Technology Code of Conduct,
and certify below that I have received a copy of the Policy.
I understand that the Lenawee Intermediate School District reserves and will exercise
the right to review, audit, intercept, access and disclose, as lawfully allowed, all matters
on the District’s e-mail systems at any time, with or without notice, and that such access
may occur during or after the regular school day.
Student’s Signature Date of Signature
School: ___________________________ Grade: _____________
PARENT(S)/GUARDIAN(S) PARTICIPATION AGREEMENT: As the parent(s)/

guardian(s) of the minor student signing above or parent(s)/guardian(s) of the adult
student, I grant permission for my son or daughter to access networked computer
systems, such as the Internet, and related technologies. I have read and discussed with
my son or daughter the District’s Technology Code of Conduct. I understand that the
individual users may be held liable for violations of the Technology Code of Conduct. I
understand that some materials on the Internet may be objectionable (i.e. pornography,
racially insensitive material, and information that may not coincide with my families
values and beliefs), but I accept full responsibility for guidance of my son or daughter on
the use of the Internet and the Technology Code of Conduct. I understand and agree
that the District assumes no responsibility for the student’s communications while using
the Internet or related technologies.
 Yes I give my permission for my son or daughter to access the networked computer
systems, including the Internet, in compliance with the Technology Code of Conduct.
 No I do not give my permission. Alternative methods to using the networked

computer systems, including the Internet, should be used with my son or daughter.
Parent/Guardian Signature Date of Signature
Policy Manual
4601 Facilities Development Goals 4601
As a guide for the design and development of its District building facilities,
the Board establishes these goals:
A. To integrate facilities planning with other aspects of planning in a
comprehensive manner to advance the District’s Vision.
B. To provide facilities that will foster the maximum educational achievement.
C. To base specifications for all District buildings on identifiable learner
needs.
D. To design for sufficient flexibility to permit program modification or the

implementation of new programs.
E. To design facilities as economically as feasible, provided that learner
needs are effectively and adequately met.
F. To design school buildings for maximum community use.
G. To involve the community, staff, available experts, to the extent
appropriate and the latest in related current developments and research in
building plans and specifications.
Policy Manual
4650 Site Acquisition 4650
The Superintendent shall be responsible for site acquisition negotiations.
Negotiations for site acquisition shall consider the following guidelines:
A. Purchase price may be based on an outside appraisal by an accredited
and licensed appraiser.
B. Discussion of possible school sites may be carried on in a closed session
of the Board, but all official actions must be taken in an open, public
meeting. Official Board action is required to execute a valid contract and a
record of that action must be a part of the minutes of the Board. The
process used in acquiring real property must be in accordance with law.
Any deviation from the strict requirements of the law may render the
transaction void.
Policy Manual
4730 Disposal of District Property 4730
The Board supports the concept of maximum utilization of furnishings,
equipment, and instructional materials. Utilization is deemed to mean
serviceable life expectancy provided the furnishings, equipment/instructional
materials are not obsolete and do not diminish or limit accomplishment of the
District vision.
The following methods for disposal apply:
A. Trade-in credit for a similar item/replacement.
B. Sell to another school District, educational, non-profit, or commercial

organization (the value to be determined by the Board Treasurer and
submitted to the Board for approval).
C. Sell at public sell.
D. Sell by bid.
E. Donate to a school or non-profit organization.
F. Destroy or discard the item(s).
District property shall not be recommended for disposal if precluded by
Federal/State guidelines.
Policy Manual
4730-R Disposal of District Property 4730-R
The following procedures shall be used to establish that equipment is
surplus:
a) The staff using the equipment in question is encouraged to assess the
quality of their equipment on at least an annual basis, or more often as
appropriate and/or recommended by the manufacturer.
b) Staff shall be informed that once they have determined a piece of
equipment to be unnecessary, used-up (broken beyond repair), or
obsolete, they should communicate with their supervisor to seek

replacement of needed equipment or proper disposal.
c) Upon learning that a particular piece of equipment is considered by the
staff person using it to be unnecessary, used-up, or obsolete, the
supervisor must verify if that is indeed the case, and determine a further
course-of-action, including making the necessary revisions to the District’s
inventory system, removing inventory tags before disposal, etc., as
appropriate:
i) To reassign the custody of the equipment from one staff member to
another if it is in working condition;
ii) To directly dispose of that used-up piece of equipment, in an
environmentally appropriate fashion, if in the discretion of the
supervisor that equipment no longer has any functional utility, is beyond
reasonable repair, and is of negligible scrap value; or
iii) To inform the supervisor’s Assistant Superintendent that said
equipment is not needed in the programs and services he/she supervises,
asking the Assistant Superintendent to declare it as surplus.
d) After receiving a request from a supervisor to declare a certain piece of
equipment to be surplus, the Assistant Superintendent shall notify
members of the Leadership Team that the equipment is surplus, including
Policy Manual
4730-R Disposal of District Property 4730-R
e) an adequate description of the equipment, and ask Leadership Team
members to decide within 7 calendar days if the equipment can be used
elsewhere in the District.
f) Unless the Assistant Superintendent responds to a request to transfer
custody of the equipment elsewhere in the organization, he/she shall
determine if the item should be sold via special separate advertised public
―bid-sale‖ or be warehoused until the next district-wide auction/sale is
held. Items with an estimated value at or below $1,000.00 may be sold

outright without a bid-related process. All sales shall be ―as-is‖ and sale
instruments shall clearly indicate that (via this or similar language) “The
Buyer should beware, this is an as-is sales transaction. No warranties
expressed or implied, are provided by the seller pertaining to this sale.”

g) Equipment left over from the District-wide auction/sale shall be properly
disposed of, including, but not limited to: scrap, salvage, and throwing
away.
Policy Manual
4770 Selection of an Architect 4770
The Superintendent shall select the architect for school building projects.
A contract for architectural services shall be approved by the Board of Education.

LEGAL REF: MCL 388.851-855a
Policy Manual
4800 Facility Development Specifications 4800
The Superintendent shall assume the responsibility of working with staff to
determine specifications for all new or renovated construction.
Policy Manual
4890 Supervision of Construction (Cf. 4770) 4890
Supervision of construction projects shall be primarily the responsibility of
the architect and the Superintendent, or a staff administrator assigned by the
Superintendent as project Director, who shall be responsible to follow closely the
progress of the construction project and report periodically to the Board.
Policy Manual
4950 Board Inspection of New or Remodeled Facilities 4950
A building project shall be accepted by the Board only after all details are
complete and the architect and project Director have certified to the Board that
the project has been completed, along with a written approval by the architect for
occupancy certifying the approval of all state and local authorities where
required. The architect and representatives of the administrative staff shall
complete a preliminary inspection, after which the Board shall inspect the
building and give its formal approval and acceptance, based upon the
recommendation of the administration, and this clause is limited only to those

projects costing in excess of $100,000.00.
No new or renovated building or addition shall be occupied by students
until so authorized by those state and local authorities where approvals for
occupancy are required.
Final payments to contractors will be withheld until such a time as the
requirements of this policy have been met.
Policy Manual

Business Management Policies - 4000 Series

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Section 4000 - Business Management

Employees in a position to influence decisions on purchases shall not

himself/herself from the decision-making process.

Purchases of, or use of District property, materials and manpower, by

employees, shall be accomplished in accordance with good business practices,

deemed by the Superintendent to be in a position to influence the purchase of

Approved: December 1, 2003

significant investment of the community and their maintenance is of prime

concern to the Board.

The Board directs the conduct of a continuous program of inspection,

equipment. Wherever possible and feasible, maintenance shall be preventive.

The Superintendent shall develop and promulgate to the custodial staff or

Approved: December 1, 2003

The Superintendent shall develop a maintenance program that shall

A. An ongoing program of facilities repair and conditioning.

B. The maintenance of a critical spare parts inventory.

C. An equipment replacement program.

D. A long-range program of building modernization.

The responsible administrator shall be responsible for the care and

It is the duty and responsibility of all District employees to safeguard and

The Superintendent will make annual recommendations to the Board for

approval of a priority list of maintenance projects to be carried out within funds so

The Lenawee Intermediate School District Board of Education strongly

property transfers may cause disruption of financial stability of local school

Districts, taxing responsibilities, student populations, and geographical

boundaries. Therefore, the Board of Education encourages every attempt to

In accordance with the School Code of 1976, State of Michigan (Sec.

petitions for transfer of property shall be meticulously followed. These provisions

1. The original petition must be signed by at least two-thirds of the involved

resident property owners or must be a resolution of the board of a school

District whose boundaries would be changed by the transfer.

2. The property must be contiguous to the receiving District.

State Equalized Valuation of the losing District, unless approved by an

affirmative vote of a majority of the school electors of the district from

which the property is to be detached.

4. Involved parties will be informed of appeal rights and procedures.

of Education may seek answers to a number of questions including, but not

limited to, the following:

1. Does the transfer assist in the development of a safer and/or more

efficient transportation system?

educational needs of the children involved?

4. Does the transfer eliminate geographical barriers to efficient constituent

school District operation?

5. Does the transfer eliminate geographical barriers causing inconvenience

6. Does the transfer assist in straightening out constituent school District

boundary lines or contribute to the compactness or logic of the

7. Does the transfer enhance the socio-economic interest of the petitioners

toward the receiving District?

8. Does the transfer provide a solution to a problem particular to an individual

9. Does the transfer produce long-range solutions?

of students with special needs?

12. Does the transfer create ―islands‖ of property?

13. Is either District involved in any court ordered desegregation case, or is

the property involved in any suit over assessment, inheritance, or taxes?

14. Have the involved school District officials attempted accommodating

parent/guardian wishes for the educational needs of any involved students

by schools of choice or waiver/release of state aid and enrollment on a

for a transfer of property, the Lenawee ISD Board of Education shall:

1. Avoid evaluating the quality of educational programs of a constituent

2. Avoid considering statements made to prospective property buyers

regarding the location of the property in question in relation to school

3. Avoid considering relative tax rates of the Districts involved.