DND Next - Caves of Chaos

Personnel
DACH-RCI
USAR
Chaplain
Guidebook
Office of the Chief of Chaplains

Directorate of Reserve
Component Integration
1 September 2011
UNCLASSIFIED
Directorate of Reserve Component Integration
13 AUG 2010
DACH-RCI ARMY RESERVE CHAPLAIN CAREER GUIDE
Summary. Together, the Army Reserve (AR) and the Army National Guard (ARNG) constitute the
Reserve Component of the United States Army. This guide provides information for career planning for
AR chaplains. While this guide provides valuable information for career management, AR chaplains
should also secure the advice and guidance of fellow chaplains, unit administrators, supervisors and
other personnel experts to ensure access to current information.
Applicability. This guidebook applies to all (AR) chaplains. The ARNG publishes a separate guide for
chaplains serving in the National Guard (NG).
Proponent and Exception Authority. The proponent for this document is the Department of the Army,
Chaplains, Office of Reserve Component Integration (DACH-RCI), Office of the Chief of Chaplains
(OCCH). The Chief of Chaplains has the authority to approve exceptions or waivers to this guidebook
that are consistent with controlling law and regulations. The Chief of Chaplains may delegate this
approval authority to a division chief within the proponent directorate.
Suggested Improvements. Users are invited to send comments and suggested improvements directly
to the Office of Reserve Component Integration, DACH-RCI, 2700 ARMY PENTAGON - 2A514A ,
WASHINGTON DC 20310-2700 or email RCIChapCareerMgr@conus.army.mil.
Personnel Request Process.

a. The Director, Reserve Component Integrator for DACH-RCI is responsible for AGR, IMA and IRR
chaplains. All AGR, IMA, and IRR chaplain personnel actions will be submitted to the director thru the
appropriate command chain. The Personnel Management Chaplain (PMO) and the Chaplain Candidate
Manager assist the Director.
b. The USARC Command Chaplain is responsible for TPU Chaplains and the approval/disapproval
for chaplain actions. Personnel actions will be submitted thru the appropriate Functional and Operational
Command or Training Command Chaplain to the USARC Command Chaplain before being submitted to
DACH.
c. The Functional and Operational Command or Training Command (O&F/T) Command Chaplains is
responsible for TPU Unit Ministry Teams (UMTs) that are part of their commands. All personnel requests
from TPU chaplains will be submitted thru their command chaplain.
d. The Regional Support Command (RSC) Chaplain has responsibility for chaplain personnel
functions, coordination and facilitation within their regions. The RSC Command Chaplain is responsible
for assigning USAR Chaplains within their RSC region, and coordinates with each O&F/T Command
Chaplain to fill their vacancies and suggest personnel movements to support operational needs and
career progression.
e. The PMO serves as the senior career management chaplain for AR chaplaincy personnel. The
Chaplain Candidate Manager serves as the senior personnel manager for AR Chaplain Candidates.
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Contents (Listed by chapter heading)
Chapter 1: Function
Chapter 2: Accessions
Chapter 3: Information for Newly Accessed Chaplain
Chapter 4: Assignments
Chapter 5: Special Administrative Actions
Chapter 6: Promotions
Chapter 7: Loss and Retention
Chapter 8: Elimination (Removal from the Army) & Miscellaneous Separations
Chapter 9: Incentives
Chapter 10: Mobilization and Other Active duty Orders
Appendix A: References
Appendix B: Memorandum Formats
Appendix C: Ready Reserve Control Groups
Appendix D: Information Papers for Reviewing/Correcting Personnel Records
Appendix E: Routing of Personnel Actions
Appendix F: Military Education
Appendix G: Professional Development Education (PDE)
Appendix H: Promotion Information/Pre Combat Checks for Promotion
Appendix I: Reserve Component Retirement System
Appendix J: Spouse Recognition Form for Retiring Chaplains
Appendix K: Selected Reserve Chaplain Accession Bonus
Appendix L: Student Loan Repayment Program
Appendix M: Samples of Mobilization Agreement with Church / Synagogue / Religious institutions
Appendix N Authorization/Request to Attend Ranger School or Special Forces Q Course Training
Appendix O: Acronyms
Appendix P: Websites
Appendix Q: Career Map
Appendix R: RSC UMT Contact Information
Appendix S: DACH-RCI Contact Information
Appendix T: AGR MSC Contact Information
Contents (Listed by paragraph number)
Chapter 1
Functions
1-1. Approving Authority

12. U.S. Army Reserve (USAR).
1-3. Reserve Component Integrator (DACH-RCI) and Regional Support Command (RSC) Chaplain Office
Chapter 2
Accessions (DACH-PEC)
2-1. Recruiting Clergy for the Chaplaincy

2-2. Accessioning Processes
2-3. Waivers
2-4. USAR Chaplains applying for Regular Army (RA
2-5. USAR Chaplains Applying for Active Guard Reserve (AGR).
Chapter 3
Information for Newly Accessed Chaplains
3-1. Army Knowledge On-line Account (AKO).

3-2. DOD Common Access Card (CAC)/Military ID
3-3. DOD Vehicle Decal
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3-4. Military Pay
3-5. Health and Life Insurance
3-6. Purchasing Uniforms
3-7. Military Uniforms
3-8. Army Physical Fitness and Army Physical Fitness Test (APFT).
3-9. Army Height and Weight Standards
Chapter 4
Assignments
Section I: Introduction to Assignments

4-1. Purpose
4-2. Chief of Chaplains Authority for the Chaplain Personnel Assignment System
4-3. Service Obligations (SO)
4-4. Chaplains Administrative Status
Section II: Special Assignments

4-5. Senior Staff Level
4-6. Assignment of Critically Short Faith Group Chaplains
4-7. Request to Attend Ranger School or Special Forces Q Course Training
4-8. Senior Chaplain Interview Format
4-9. ASCC Chaplain Interview Format
Section III: Assignment Overview

4-10. Chaplain Position Assignments
4-11. Assignment Process
4-12. Request for Orders (RFO) Process
4-13. Assignment Notification Process
Chapter 5
Special Administrative Actions
Section I: Change of Ecclesiastical Endorsement

5-1. General Information
5-2. Change of Ecclesiastical Endorsement Procedures
Section II: Appeals

5.3. Promotion Boards
5-4. Date of Rank (DOR).
5-5. Appointment Rank for Newly Accessed Chaplains
5-6. Chaplain Evaluation Record
Chapter 6
Promotion

6-2. Promotion Requirements
6-3. Promotion Zones
6-4. Promotion Board Membership
6-5. Categories of Chaplain Board
6-6. Important Components of a Board File
6-7. Personnel Records Forms
6-8. Chaplain Captain Certification Review
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Chapter 7
Loss and Retention
7-1. Loss & Retention Actions
Section I: Resignations.
7-2. Conditional Resignation
7-3. Unqualified Resignation
7-4. Resignation in Lieu of Involuntary Separation
Section II: Retirements

7-6. Applying For Retirement
Section III: Mandatory Removal Date (MRD)

7-8. MRD Notification Procedures
7-9. MRD Recalculation Due to Educational Delay Exclusion of Chaplain Candidate Service
7-10. MRD Extension (up to age 67)
7-11. MRD Extension Procedures
Section IV: Recall to Active Duty (AD)

7-13. Recall to AD Procedures
Chapter 8
Elimination (Removal from the Army) & Miscellaneous Separations
Section I: Elimination (Removal from the Army)

8-2. Elimination Reasons
8-3. Elimination Procedures
Section II: Miscellaneous Separations

8-4. Loss of Professional Qualifications Due to Withdrawal of Ecclesiastical Endorsement
8-5. Procedures for Withdrawal of Ecclesiastical Endorsement
8-6. Medical Discharge or Retirement
8-7. Separation Due to Twice Non-Selection (2NXS) for Promotion by an HQDA Centralized Board
8-8.Selective Continuation (SELCON)
Section III: Memorandum Formats for Personnel Actions

8-10. Memorandum Formats (See Appendix B
Chapter 9
Incentives
Section I: Selected Reserve Officer Accession Bonus

Section II: Student Loan Repayment Program (SLRP).

9-2.. General Information
9-3. SLRP Procedures
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Chapter 10
Mobilization and Other Active Duty Orders

10-2. Unit Mobilization
10-3. Volunteer Mobilization Chief of Chaplains Individual Augmentation Program (CIAP
10-4. Additional Duty for Operation Support (ADOS-RC)
Appendix A
References
Appendix B
Memorandum Formats
Appendix C
Ready Reserve Control Groups Military Education
Appendix D
Information Papers for Reviewing/Correcting Personnel Records
Appendix E
Routing of Personnel Actions
Appendix F
Military Education
Appendix G
Professional Development Education (PDE) Information
Appendix H
Promotion Information/Pre Combat Checks for Promotion
Appendix I
Reserve Component Retirement System
Appendix J
Spouse Recognition Form for Retiring Chaplains
Appendix K
Selected Reserve Chaplain Accession Bonus
Appendix L
Student Loan Repayment Program
Appendix M
Samples of Mobilization Agreement with Church / Synagogue / Religious institutions
Appendix N
Authorization/Request to Attend Ranger School or Special Forces Q Course Training
Appendix O
Acronyms
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Appendix P
Websites
Appendix Q
RSC UMT Contact Information
Appendix R
DACH-RCI Contact Information
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Chapter 1
Functions
1-1. Approving Authority. As Branch Chief, the Chief of Chaplains (CCH) serves as the approving
authority for all USAR Chaplain Mandatory Removal Date (MRD) extensions, accessions, resignations
and voluntary separations, retiree recalls, Additional Skill Identifier (ASI), assignment, branch transfer
requests, Active Guard Reserve (AGR) accessions, AGR release from active duty (REFRAD) and AGR
Assignments. Although the unit personnel sections and the Regional Support Command (RSC) can
provide general information on resignations and voluntary separation actions, they must forward requests
to OCCH for approval.
12. U.S. Army Reserve (USAR).

The USAR is a statutory Federal force that consists of the Ready Reserve, the Standby Reserve, and the
Retired Reserve. The Selected Reserve is a part of the Ready Reserve. Appendix C provides an
explanation of the Ready Reserve Control Groups.
1-3. Reserve Component Integrator (DACH-RCI) and Regional Support Command (RSC) Chaplain
Office.
a. The DACH-RCI Personnel Management Chaplain and RSC Command Chaplains Office are your
career management team. They are responsible for:
(1) Life Cycle Management. Monitor career progression and answers questions about
assignments, military schools and mobilizations.
(2) Promotions. Provides promotion information and answers questions.
(3) Assignments. The RSC Command Chaplains offices coordinate and collaborate with one
another in order to identify vacancies and requirements for chaplains looking for a Troop Program Unit
(TPU) in their area of operations (AOR). They assist chaplains with movements, transfers and
assignments.
(4) Training Opportunities. The USARC Chaplains Office, the RSC Command Chaplains Office,
and a chaplains own command can assist a chaplain with exploring a variety of training opportunities.
These opportunities will hone the chaplains military skills, enhance ministry, and improve leadership
skills. Additional information about military education is found in Appendix F.
(5) Army Schools. Information about Army schools necessary for career progression is available
from the RSC Command Chaplains Office. DACH- RCI is responsible for Professional Development
Education (PDE): Chaplain Basic Chaplain Leadership Course (CH-BOLC), Chaplain Captain Career
Course (C4) Phase II (Resident), Intermediate Learning Education (ILE Resident only). IMPORTANT:
HRC WILL NOT PROVIDE ORDERS FOR OFFICERS WHO ARE MOBILIZED. IF HRC HAS
ALREADY CUT AN ORDER FOR ATTENDANCE AT A MILITARY SCHOOL YOU CANNOT AT THE
SAME TIME HAVE ORDERS CUT FOR A MOBILIZATION THAT COVERS THE SAME DATES AS
THE SCHOOL. THE USARC CAN CUT AN ORDER FOR A MILITARY SCHOOL. A REQUEST MUST
BE MADE AT LEAST THREE MONTHS PRIOR TO THE SCHOOL.
(6) Professional Development. The DACH-RCI Career Managers and the RSC Command
Chaplains Office will be contacting you on a regular basis throughout your career to give you guidance
on what should be next for your professional development.
(7) Regional Ministry Plan. The RSC Command Chaplains Office is responsible for developing
the ministry plan for Strong Bonds, family programs, and casualty assistance. You will assist with the
implementation.
(8) Mobilization and Deployment. Questions about mobilization opportunities and the deployment
cycle may be directed to your RSC Command Chaplains Office or to the USARC Command Chaplains
Office.
(9) Chaplain Birth Month Audits. At some point during the month of your birth you should receive
a phone call from the RSC Command Chaplains Office and sometimes from DACH-RCI. You will verify
and update your contact information to include; address, phone numbers, and email addresses. Also
you will review assignments, and update records as necessary to include your chaplain endorsement (DD
Form 2008) which must be current and in your official record at DACH.
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b. Actions Requiring DA Approval. Chaplain personnel actions requiring DA approval/action are
normally routed THRU the unit commander, to the USARC Command Chaplain (TPU chaplains only) and
to the Office of the Chief of Chaplains (OCCH), Personnel Management Chaplain (PMO), Arlington, VA
(DACH-RCI). Unit commander refers to that person who usually serves as the chaplain's rater or senior
rater and commands the unit to which the chaplain is assigned, i.e. battalion commander for a chaplain in
a battalion, brigade commander for a brigade chaplain, United States Army Garrison (USAG) commander
for a USAG chaplain, etc. The unit commander, supervisory chaplain, and PMO indicate action
recommendation by either initialing through the applicable THRU addressee line and writing recommend
approval or disapproval or attaching a separate memorandum recommending approval or disapproval.
c. Personnel Management Chaplain (PMO). The PMO is the direct career manager for chaplains in
the Individual Ready Reserve (IRR), Active Guard Reserve (AGR), and Individual Mobilization
Augmentee (IMA). For IRR chaplains the PMO performs some of the roles of the Unit S-1, Unit
Administrator, and ATRRS NCO. The Chaplain PMO is CH (LTC) Thomas Eddy at 703-695-0312. The
Human Resources Manager is Ms Carolyn Washington at 703-695-0326. The email address is:
RCIChapCareerMgr@conus.army.mil. Specific information about routing of personnel actions is found in
Appendix E. Functions of the PMO include, but are not limited to:
(1) Completes quarterly RC Chaplain Strength Reports.
(2) Handles chaplain assignments from the IRR to TPU or IMA positions.
(3) Assigns IRR and OCCH IMA chaplains to Annual Training (AT) or points only attachments.
(4) Serves as primary Subject Matter Expert (SME) and provides management, mentoring, advice,
and career guidance to chaplains, regarding assignments, schools, and career decisions.
(5) Provides guidance to newly selected chaplains until they are assigned to their first unit and their
attendance at their first phase of Chaplain Basic Chaplain Leadership Course (CHBOLC).
(6) Provides assistance to TPU chaplains after they exhaust their chain of command and chaplain
technical chain.
(7) Conducts the Reserve Component (RC) Chaplain Captain Certification Review (CPT CR) three
times annually (Apr, Sep, Dec).
(8) Completes the Army Reserve Entry Date of Rank (DOR) Adjudication for all newly accessioned
chaplains.
d. Professional Development Education (PDE) is defined as military courses required for promotion.
These course for chaplains are the Chaplain Basic Chaplain Leadership Course (CH-BOLC) required
for promotion to CPT, the Chaplain Captain Career Course (C4) required for promotion to MAJ,
Intermediate Level Education (ILE) required for promotion to LTC and COL.. The Training NCO at
DACH- RCI is responsible for to reserve a seat in the Army Training Requirements and Resources
System (ATRRS) for all resident portions of PDE schools theses are: CH-BOLC, C4 Phase II. ILE will be
requested through your local ATRRS clerk unless selected for resident attendance at Fort Leavenworth.
Please refer to instructions in Appendix G for guidance.
e. Special personnel actions that require approval by the Deputy Chief of Staff, Personnel, G-1 (DCS
G1) or the Assistant Secretary of the Army (Manpower and Reserve Affairs) (ASA (M&RA) must include
written endorsements from THRU line addressees. They include the following:
(1) Military Service Obligation (MSO) Waiver,
(2) Statutory Active Duty Service Obligation Waiver;
(3) Retiree Recall to Active Duty; and
(4) Interservice Transfer.
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Chapter 2
Accessions (DACH-PEC)
2-1. Recruiting Clergy for the Chaplaincy. Every chaplain is a Recruiter for the Total Army
Chaplaincy: Active, National Guard, and Reserves. Chaplains are encouraged to tell the story to
members of the clergy when attending denominational meeting or when visiting their seminaries. Direct
interested clergy to the nearest US Army Recruiting Command (USAREC) Chaplain Recruiting Team
(CRT) or call 1-800-223-3735/0722 or at http://chaplain.goarmy.com. They will be able to provide current
information concerning education and pastoral experience requirements, denominational/faith group
endorsement, age limitations, etc. and assistance in completing application/accessions packets.
Recruiting information can be found by calling interested in National Guard Chaplaincy should contact
their State Guard chaplain or call the National Guard Bureau Chaplain at 703-607-1102 or at:
http://www.nationalguard.com/careers/chaplain-corps.
2-2. Accessioning Processes.

a. Eccelesiatical Endorsement (DD Form 2088) - An interested clergy member contacts the
chaplain recruiter and requests that an application be created and submitted to an Accession Board.
Concurrently, the individual must also contact his/her endorser and request that a DD Form 2088
(Ecclesiastical Endorsement) be submitted to the Accessions Chaplain at the Office of the Chief of
Chaplains (DACH-PEC). If applying for the Chaplain Candidate (CC) program, the applicant will request
a Letter of Endorsement from their faith group. Note: Those already serving as Reserve Component
(RC) chaplains and applying to be a Regular Army chaplain will not be able to utilize the recruiting
chaplains, but will request their application packet directly from DACH-PEC, 2700 ARMY PENTAGON -
2A514A, WASHINGTON DC 20310-2700 or call
703-601-1128.
b. Army Scroll - An applicants name is submitted for a commission to the Secretary of Defense.
Approval is needed for to become a commissioned chaplain in the military. Once approved, the individual
is placed on the Armys Scroll of Chaplains, in accordance with a predetermined rank and component
(RA, USAR).
c. Interview - Each individual applying for appointment as a chaplain is required to be interviewed by
a senior chaplain. For active duty, the interview is arranged by the Accessions Chaplain with an active
duty (AD) O-6 (Colonel) chaplain nearest the applicants home of record. For reserves, this interview is
arranged by the chaplain recruiter with the nearest O-5 (Lieutenant Colonel) or O-6 (Colonel) reserve
chaplain. There is no interview requirement for the Chaplain Candidate program.
d. Packet Review - All application packets are forwarded to the Accession Chaplain (DACH-PEC) to
be reviewed for accuracy. Any deficiencies noted must be corrected by the individual prior to the packet
being boarded.
e. Accessions Board - Eight Accessions Boards are held each year. The Board is composed of five
senior chaplains who recommend applicants to the Chief of Chaplains (CCH) for fully qualified accessions
to the CC program, the RC chaplaincy, and best qualified accessions to the Regular Army. Guidance to
the Board is provided by the annual Accession Board MOI as signed by the CCH.
f. CCH Approval: The CCH officially approves the recommendations of the Board when all minutes
and memoranda are signed. The applicants are to be notified within 48 hours of approval of their
selection.
g. Packet Processing - Individual packets are then distributed to the proper component for
processing. The CC packets are processed by the DACH-RCI Chaplain Candidate Career Manager. The
USAR packets are processed by the DACH-RCI Personnel Management Chaplain. The ARNGUS
packets are processed by the NGB, Chaplain Personnel Chaplain. Regular Army packets are processed
by DACH-PEC. Processing for all applications involves confirmation that each name is properly listed on
an approved Army Scroll and orders have been requested for a commission according to the proper
component and rank.
h. Orders - For newly accessioned Regular Army personnel, two sets of orders must be requested
and issued to the new chaplain:
(1) Regular Army (RA) appointment orders - The applicant must have these orders the first
day of active duty in order to take the Oath of Office as a RA chaplain.
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(2) Assignment orders - This order will be used to arrange for transportation of Household
Goods (HHG), travel, and contact information for the new assignment.
i. Oath of Office (DA Form 71): For CC and RC chaplains, the Oath of Office may be executed upon
receipt of the appointment documents from HRC-Fort Knox. For Regular Army chaplains, the Oath may
be administered NLT the first day of active duty as listed on the individuals assignment orders. Early
commissioning is authorized if no other reserve obligations are outstanding. Early reporting to the first
duty station is not authorized.
2-3. Waivers. Individuals applying for the chaplaincy must meet all the regulatory requirements for age,
medical fitness, and moral character. The CCH has limited authority for certain areas to grant waivers
based on the needs of the Chaplaincy and Army. The waiver matrix is approved by the CCH each year
as a part of the Chaplain Branch Strength Management Plan. DACH-PEC and the CRTs have the latest
information.
2-4. USAR Chaplains Applying for Regular Army (RA).

a. RA Appointment process: USAR TPU, IMA or IRR Chaplains will be able to find the application
process for requesting appointment to RA online at http://www.chapnet.army.mil/. From there:
(1) Click on Chaplaincy News and Information
(2) Click on Chaplaincy AKO/DKO Community Portal
(3) Click on DACH-1 Portal - Information about accessions, assignments, boards etc.
(4) Click on Document Center
(5) Click on AD Application Information
2. Read the application information, complete all required documents and send through appropriate
chain to DACH-PEC.
2-5. USAR Chaplains Applying for Active Guard Reserve (AGR).

a. AGR Status. RC chaplains applying for AGR status may serve up to their MRD in an active
Federal status. USAR applicants must be a senior captain or major.
b. Application Process. All AGR applicants must apply on line. In addition to the standard AGR
application, a chaplain applying for AGR must have a senior chaplain interview in his/her packet.
Interviews are arranged by DACH-RCI. You can find information here:
https://www.hrc.army.mil/site/protect/reserve/Soldierservices/programs/agr/agrprogram.htm
Instructions to apply:
Go to www.hrc.army.mil
Click on My Records
Click on Use your CAC
Click on Tools
Click on AGR application
c. Selection Panel. When a position is available for hire, all applicant packets are reviewed by a
panel of senior AGR chaplains. The panel determines the best qualified for a specific AGR position. A list
is provided to the Chief of Chaplains who makes the final decision.
d. Ecclesiastical Endorsement for AGR. Chaplains are required to have a new ecclesiastical
endorsement for AGR appointment. The endorsing agent must send the endorsement directly to the Chief
of Chaplains (DACH-PER), 2700 ARMY PENTAGON - 2A514A, WASHINGTON DC 20310-2700.
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Chapter 3
Information for Newly Accessed Chaplains
3-1. Army Knowledge On-line Account (AKO).

a. AKO is a single entry Army portal for Soldiers and DA civilians worldwide. It provides quick access
to Army web assets, tools and services to include email.
b. It is mandatory that all Army service members acquire an AKO account. Each chaplain is
responsible for setting up an AKO account once appointment orders are received from HRC. This must
be completed within 14 days after appointment. Go to http://www.hrc.army.mil and follow the directions.
Chaplains will need to provide their PEBD (Pay Entry Base Date), which is found on the appointment
orders. Chaplains who are not being assigned to a TPU within 30 days after receiving orders should use
HRC as their unit of assignment and the address is, 1600 Spearhead Division Avenue; Fort Knox, KY
40122-5204. Once assigned to a TPU, IRR Chaplains can log into AKO and change their unit in the My
Account feature.
c. It is Army policy that all military business be conducted via the Army email system (often referred to
as the .mil account). This is a web-based email provided by AKO. All military communication will be
done via this email system. Linking the Army email system to a personal email system is not authorized
because of security concerns. It is the chaplains responsibility to check their email at least once a week.
3-2. DOD Common Access Card (CAC)/Military ID.

a. Chaplains must be entered into the Defense Enrollment Eligibility Reporting System (DEERS)
system in order to apply for a CAC. DEERS verifies and confirms the eligibility for those individuals
receiving Uniformed Service benefits. Normal requirements for CAC cards require FBI fingerprint check
and National Agency Check with NACI background investigation. These are normally completed during
the accessions application process.
b. CAC cards can be obtained at Federal Facilities. Chaplains should allow at least three weeks after
receiving appointment orders before applying for a CAC. This allows for the completion of your personal
information into the database. If a chaplain is appointed directly into a TPU the unit HR personnel will be
able to upload the necessary data into DEERS to allow a chaplain to get a CAC.
c. Chaplains in the IRR may go directly to a Real-time Automated Personnel Identification System
(RAPIDS) site. To locate the nearest RAPIDS Site location go to http://www.dmdc.osd.mil/rsl/owa/home.
Documents needed to set up a DEERS account are; appointment orders, certified marriage certificate (if
married) and birth certificates for the chaplain, and all children. A spouse may be eligible for their own
military ID card.
d. . The Common Access Card (CAC) ID card will give you access to Clothing Sales (uniform
purchases), the Commissary (grocery store), Exchange, and sports facilities. It is also a requirement for
access to all military/government computers and may be required for access into government facilities.
e. When entering a military installation, chaplains must provide the security personnel at the gate two
forms of government identification and one must have a photo. The other can be a social security card,
passport, certified birth certificate etc. Upon arrival at the military base, the chaplain must notify the
security personnel they wish to enter to obtain a CAC and show a copy of their appointment orders. It is
very likely a thorough search of any vehicle without a DOD vehicle decal will be performed, and a vehicle
registration will need to be provided.
3-3. DOD Vehicle Decal. Entering a military facility is much easier with a DOD vehicle decal. To obtain
this a chaplain must bring their CAC, a valid U.S drivers license, vehicle registration (in their name), and
proof of insurance. This can be accomplished at the vehicle registration facility on any military
installation.
3-4. Military Pay.

a. To receive Army pay, a chaplain must set up Direct Deposit with a bank of their choice. This can be
accomplished online at MyPay or by completing SF 1199A (Direct Deposit Sign-Up Form) and
presenting to the finance office at Fort Jackson (during in-processing) or with the unit clerk at you unit of
assignment.
b. The military pay voucher, entitled Leave and Earning Statement (LES), may be viewed on-line at
MyPay. Your personal Social Security Number and a Password is used to set up your account. Army
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pay is graduated according to rank and years in service (See website below). If there is a discrepancy in
your pay, contact the DFAS office via phone at 888-332-7366, select #1, then #2, wait a moment to be
transferred to Customer Service, and then select #1 for DFAS-Indianapolis. Select #2 for Fax
Verification or #5 to speak with a representative.
c. The MyPay website is: https://mypay.dfas.mil/mypay.aspx
3-5. Health and Life Insurance. As a member of the Select Reserve Program (SelRes), chaplains have
the option for SGLI (Life Insurance), TRICARE (not for those in the IRR), and VA benefits.
a. TRICARE Reserve Select (TRS). A premium-based health plan that qualified chaplains may
purchase. TRS, which requires a monthly premium, offers coverage similar to TRICARE Standard and
Extra. To qualify, log on to the portal at https://www.dmdc.osd.mil/appj/trs/ then select the type of
coverage to be purchased TRS Member-Only or TRS Member-and-Family. Certify that you are not
enrolled in the Federal Employees Health Benefits (FEHB) program and select when the coverage plan
should begin. Chaplains should print, sign and fax DD Form 2896-1 to # provided).
b. For additional information about TRICARE, go to http://tricare.mil/mybenefit/ or
http://tricare.mil/tricareu/PublicCourses.aspx.
A listing of local providers in a specific region is at:
North: http://www.healthnetfederalservices.com/
South: http://www.humana-military.com/
West: http://www.triwest.com/
3-6. Purchasing Uniforms.

a. All commissioned chaplains are required to purchase their Army uniforms to include the Army
Combat Uniform (ACU), the Army Service Uniform (ASU) and the Physical Training Uniform (PT).
Chaplains are required to maintain proper fit and appearance of their uniform items throughout their
career.
b. Commissioned chaplains are entitled to a one-time initial clothing allowance of $600 when first
reporting for active duty for "more than" 90 consecutive days, including travel time. When chaplains
report for "less than" 90 days, their one-time initial clothing allowance is $400. This one-time uniform
allowance is authorized for non-prior service personnel only and is normally paid in the mid-
month check at CH-BOLC. Two sets of ACUs are required for training at CH-BOLC.
NOTE: If you received an initial uniform allowance OVER two years ago (at least two years plus one day),
you will receive $400.00. If you received a uniform allowance within the past two years, you will not
receive an allowance this time.
c. Military uniforms can be purchased at any military clothing sales store on a military post or online at
http://www.aafes.com . If you visit the on line store chose Shop by Department and chose Military
Uniforms & Accessories. The Exchange system offers its own credit card called the STAR card. All
official purchases for military clothing on the STAR card can be put into a special clothing account and be
charged 0% interest on the purchases. See the website for more details.
3-7. Military Uniforms.

a. The Army is a uniformed service where discipline is judged, in part, by the manner in which a
chaplain wears a prescribed uniform as well as by the individuals personal appearance. Therefore, a
neat and well-groomed appearance by all chaplains is fundamental to the Army and contributes to
building the pride and esprit essential to an effective military force.
(1) Regulatory guidance on Army uniforms is in AR 670-1, Wear and Appearance of Army Uniforms
and Insignia, 3 February 2005, and online at www.usapa.army.mil/pdffiles/r670_1.pdf. Information and
pictures on proper wearing of the ACU and ASU is found at: http://www.army.mil/Soldiers/downloads/
(2) Any information concerning uniform changes can be found at:
http://www.armyg1.army.mil/hr/uniform/
b. Army Combat Uniform (ACU). Chaplains are encouraged to have at least two or three sets of
Army ACUs. The beret is the primary headgear worn with this uniform unless your unit has authorization
to wear the patrol cap. Brown combat boots are the only authorized foot gear.
(1) After receiving appointment orders, a chaplain is authorized to wear the chaplain branch insignia.
It is not required a chaplain finish CHBOLC before wearing the branch insignia. Pin on branch insignia is
12
not authorized with the ACU. A square of hook and latch material will need to be sewn centered over the
nameplate to secure the insignia. For exact specifications refer to AR 670-1.
(2) Additional items authorized for this uniform are brown t-shirt, hook fastener-backed U.S. Army and
last name plate, rank, branch insignia, full-color Army flag, and unit patch.
c. Army Service Uniform (ASU). The Army is retiring the Green Service Uniforms while retaining the
Army Service Uniform (ASU). Prior service members who have already purchased an Army Dress Green
(Class A) uniform are authorized to wear it in place of ASUs at this time. Chaplains that have already
purchased the Dress Green (Class A) uniform are authorized to wear the uniform until 4QTR FY2014.
(1) Chaplains who currently have a Blue Service Uniform can immediately begin wearing this uniform
as their ASU, in accordance with ALARACT message 202/08. The Army encourages Soldiers and
leaders who own the current ASU, when appropriate, to wear as their Dress Blue, Class A or Class B
uniform.
(2) The black beret and service cap are authorized for wear with the ASU. When the dress blue ASU
is worn for evening social occasions (after retreat, which is the end of the normal duty day) commanders
can direct no headgear required. The beret is the primary headgear worn with the ASU unless the
commander directs otherwise.
(3) Combat boots (except when assigned to an airborne unit) and organizational items, such as
brassards are not authorized for wear with the dress blue ASU. All other accessories and insignia
authorized for wear with the Class A service uniform are authorized to wear with Army ASU.
th
(4) Beginning in 4 Qtr FY 2009, Soldiers have the option to take their official DA photo in the ASU
(Go to HTTP://WWW.DEFENSEIMAGERY.MIL/COMMUNITY/FACILITIES.HTML to find your nearest
DAPMIS photographic facility location). This is strictly optional on the Soldiers part. Soldiers can still
continue to take their DA photo in the Army Green Service uniform until the mandatory wear date of the
th
4 QTR FY 2014.
d. Physical Fitness (PT) Uniform. Chaplains should have at least two sets of Physical Fitness
uniforms. This uniform is comprised Army approved and specific black shorts, a gray short sleeve and
long sleeve t-shirt, jacket and pants. Running shoes are the appropriate footgear.
3-8. Army Physical Fitness and Army Physical Fitness Test (APFT). Physical Fitness is a large part
of military training. The key to comprehensive Soldier fitness is creating a balanced healthy life style for
chaplains who are more resilient in five aspects of total fitness: physical, emotional, social, spiritual, and
family strength.
a. Army Training Circular 3-22.20 gives regulatory guidance on administering and taking the Army
Physical Fitness Test. Click on the website below to review the individual standards:
https://armypubs.us.army.mil/doctrine/DR_pubs/dr_aa/pdf/tc3_22x20.pdf. The age and gender of the
chaplain determines the standards.
b. Chaplains assigned to TPUs are required to take, and pass the APFT twice annually. It is
imperative chaplains maintain a high level of physical fitness. During the CIMT phase of CH-BOLC a
diagnostic APFT is administered. This diagnostic test will used as a base line of how physically fit the
chaplain is for the Army Program. A final for record APFT will be administered near the end of Phase 3
in which a passing score is necessary for graduation from CH-BOLC.
3-9. Army Height and Weight Standards.

Army Regulation 600-9, the Army Weight Control Program, 27 Nov 06, provides regulatory guidance to
ensure chaplains are able to meet the physical demands of their duties under combat conditions.
a. As a component of the sem- annual APFT, chaplains are required to have their height and weight
measured. Weight standards are set in conjunction with a chaplains height, age and gender. Chaplains
who fail to meet weight standards will have to be taped. Explanation for this procedure is in AR 600-9,
Table 3-1 and Appendix B. Additional information is at the website listed in 3-8 above.
13
Chapter 4
Assignments
Section I
Introduction to Assignments
4-1. Purpose. The purpose of this chapter is to outline the procedures and guidelines for assigning U.S.
Army Chaplains, First Lieutenant through Colonel, based on CCHs guidance IAW DODI 1315.18, Army
Regulations, DA Pamphlets and this guidebook.
4-2. Chief of Chaplains Authority for the Chaplain Personnel Assignment System. The CCH is
approving authority for all chaplain assignments.
4-3. Service Obligations (SO).

a. Reserve Component service obligations are governed by AR 135-91, Army National Guard and
Army Reserve Service Obligations, Methods of Fulfillment, Participation Requirements, and Enforcement
Procedures, 1 Feb 05. Specific information for each category of chaplain appointment is listed in AR 135-
91, page 3, Table 2-1.
b. Chaplains entering the Reserve Component have a regulatory eight year Military Service
Obligation (MSO). This service may be active duty (AD) and/or reserve component service in either
enlisted or chaplain status (10 USC 651). The ASA (M&RA) will not waive a chaplains MSO unless it is
determined the chaplain has no potential for service under conditions of full mobilization.
(1) USAR TPU and ARNGUS Soldiers are required to participate in at least 48 scheduled inactive
duty training (IDT), and not less than 14 days, exclusive of travel time, of annual training.
(2) IMA program Soldiers must attend all required inactive duty training (IDT) for pay unless excused
by proper authority and complete the entire AT period unless excused by proper authority.
(3) Only the Soldier's commander or supervisor can excuse participation from training. Employment
conflicts, overtime, schooling, and loss of income are not normally considered valid reasons for absence
from training. If any of these conditions create a continuing hardship; the unit commander will refer the
case through channels to the approval authority.
c. The unit commander or supervisor and the supervisory chaplain must be notified as far in advance
as possible of any relocation or change of address. Relocation does not dismiss the MSO.
(1) Chaplains must contact their RSC Command Chaplain for assignment in the new location.
(2) If an assignment cant be found by the chaplain, or if the relocation is outside the U.S.A., the
chaplain may be transferred to the IRR.
4-4. Chaplains Administrative Status. Reserve Active-Status List (RASL) and Active Duty List (ADL):
a. Reserve Component chaplains who are called up, (mobilized/deployed through a Presidential
Selective Reserve Call-up) for a specific period of time, remain on the RASL. Although serving on AD,
they continue to be governed by the boards, policies, regulations, and laws regulating Reserve
Component service and are considered for promotion by RC promotion boards according to those
regulations.
b. Reserve Component chaplains accessed to AD receive a Regular Army (RA) commission and are
placed on the ADL effective the date they enter AD. Once on the ADL as RA Chaplains, they are
governed by the boards, policies, regulations, and laws regulating AD service and considered for
promotion by AD boards according to AD regulations. After accepting a RA commission the chaplain
must reapply for and receive a new USAR commission to return to the reserve rolls. This process takes
about 6-9 months.
Section II
Special Assignments
4-5. Senior Staff Level.

a. The USARC Command Chaplain holds panels to select senior USAR Chaplains for senior staff
level TPU assignments for Direct Reporting Units (DRU) to the USARC. USAR Chaplains in the rank of
LTC and COL will receive email notification of this panel and instructions to submit a packet for
14
consideration by the panel. DACH-RCI fills senior staff level IMA assignments. DACH-RCI will email
vacancies to all LTC and COL chaplains with instructions on application procedures for the positions.
4-6. Assignment of Critically Short Faith Group Chaplains.

a. Roman Catholic Chaplains are identified as a critically short faith group.
b. To insure optimum utilization of critically short faith group chaplains, USAR Roman Catholic
Chaplains are often mobilized for specialized missions, and these mobilizations are managed at OCCH.
4-7. Request to Attend Ranger School or Special Forces Q Course Training (N-1)
4-8. Senior Chaplain Interview Format (N-2)
4-9. ASCC Chaplain Interview Format (N-3)
Section III
Assignment Overview
4-10. Chaplain Position Assignments.

a. The assignment limitations for chaplains are prescribed in AR 1651, chapter 8.
b. Colonels and below may be assigned to unit position vacancies of the next lower grade. These
chaplains will be reassigned when a chaplain position of the proper grade becomes available. If the unit
is notified they are to be mobilized (alerted) for AD, the names of chaplains assigned under this authority
will be sent to the Chief of Chaplains. The Chief of Chaplains will determine whether to retain or remove
the chaplain from the position.
c. Lieutenant colonels and colonels may remain assigned to chaplain unit positions for five (5) years
unless reassigned sooner. At the end of five (5) years they will be assigned to the proper control group of
the IRR or to a new TPU / IMA assignment. If a qualified replacement is not available, they may be
assigned to another position in the same command.
d. Chaplains assigned to authorized chaplain unit positions may be attached to reinforcement training
units. If there is a mobilization, they will mobilize with their assigned unit.
4-11. Assignment Process.

a. To request transfer between units, or reassignment between TPU, IRR, or IMA completed a DA
4651-R (Request for Reserve Component Assignment or Attachment).
b. TPUs are the heart and soul of the Army Reserve. Chaplain assignment is to the closest (to their
place of residence) vacant position in an Army Reserve unit. Training involves a minimum of 2 days per
month (Battle Assemblies) and two weeks (Annual Training) each year. This is the most common
assignment for a chaplain in the Army Reserve. This is also the most reliable way to get unit training,
pay, specialized training, and points toward retirement. By training with a TPU, you have the best
opportunity for ministry to Soldiers and their families. Coordinate with the RSC Command Chaplains
Office for assignments and assignment changes.
c. IMA Chaplains work for either an Army Reserve or Active Duty agency as a mobilization asset.
The overall objective of the IMA program is to facilitate the rapid expansion of the Active Army (AA)
wartime structure of the Department of Defense (DOD) and/or other departments or agencies of the U.S.
Government to meet military manpower requirements in the event of military contingency,
pre-mobilization, mobilization, sustainment, and/or demobilization operations. Chaplains must contact the
specific agency with the open IMA position to be approved for assignment. Once approved the chaplain
will complete and sign a DA Form 4651-R (Request for Reserve Component Assignment or Attachment)
and send to the RCI-PMO. Any questions about the chaplain IMA program please contact the RCI-PMO
at RCIChapCareerMgr@conus.army.mil.
d. The IRR is primarily a transition point between assignments and components, and should not be a
place to stay for any length of time. Chaplains in the IRR, may be both voluntarily and involuntarily
mobilized directly from the IRR. There are many times in your career it may be appropriate to consider
reassignment to the IRR. These may include changes in your civilian career, civilian relocation, inability
to make monthly battle assemblies and the desire to be available for extended Army tours
(mobilization/deployment). IRR chaplains may receive orders annually for an IRR muster at a location to
15
be determined by HRC. This muster is usually one day and provides an opportunity to update individual
personnel records. Orders are mailed to the last address in your records so it is imperative this is kept
current. Attendance at this muster is mandatory, and not doing so can result in discharge. Also, on an
annual basis an AHRC Form 3735-E will be sent, and must be completed and returned to the address
provided (even if the chaplain is mobilized). Those chaplains who do not fill out and return this form could
be discharged (even if mobilized). Most chaplains in the IRR unless mobilized, will be unable to
accumulate enough points annually for a qualifying year towards retirement.
e. An IRR assignment is distinguished from SELRES (Selected Reserves) assignment. SELRES
assignments are assignments to TPU and IMA positions. SELRES slots have a higher level of funding.
This means more opportunity as a TPU and IMA chaplain for paid training and benefits. These benefits
include the opportunity to qualify for Reserve Retired pay, and to enroll chaplains and their families in life
insurance, health insurance (TRICARE Select Reserve) and dental insurance programs.
f. Being a member of the IRR does not necessarily affect your promotion opportunity. Every year
Mandatory Promotion Boards promote chaplains who are in the IRR.
g. To find out more about the IRR go to:
https://www.hrc.army.mil/site/Reserve/Soldierservices/programs/irr.htm .
4-12. Request for Orders (RFO) Process. Reserve component chaplains will submit a DA Form 1058-R
(Application for Active Duty Training, Active Duty for Special Work) to receive orders for AD, ADT, and
ADSW. TPU chaplains performing AT with their units normally do not need to submit a request since it is
performed under a blanket order for the entire unit. IMA chaplains are required to submit a request (DA
Form 1058-R) for Annual Training a minimum of 30 days before the requested start date.
4-13. Assignment Notification Process. Reserve Component chaplains will receive orders by mail and
email when assigned to a new position.
Section IV
IMA Assignments
4-14. Objectives. The overall objective of the IMA program is to facilitate the rapid expansion of the
Active Army (AA) wartime structure of the Department of Defense (DOD) and/or other departments or
agencies of the U.S. Government to meet military manpower requirements in the event of military
contingency, premobilization, mobilization, sustainment, and/ or demobilization operations.
4-14. Responsiblities.
a. DACH-RCI will
1. Screen, identify, and assign qualified IMA Chaplains to documented IMA positions.
2. Provide centralized personnel management and administrative support services for all
Chaplains.
3. Coordinate the assignment and reassignment of IMA Chaplains with supported proponent
agencies to meet current and projected IMA personnel requirements.
b. Proponent agencies (those who hold the IMA positions) will
1. Provide DACH-RCI with special skill and qualification requirements to facilitate identification
and assignment of qualified Chaplains.
2. Coordinate with DACH-RCI to appropriately realign/reassign their Chaplains based on
documented changes to their MOBTDA / MOBAUGTDA.
16
4-15. Command Request.
a. Example of a Commanders by name request from AR 140-145:
(TAADS Proponent Letterhead)

AFVF-C DATE
MEMORANDUM FOR Director, Reserve Component Integrator, 2700 ARMY PENTAGON - 2A514A
WASHINGTON DC 20310-2700
SUBJECT: Request for Assignment of an Individual Mobilization Augmentee (IMA)
1. Reference: MOBAUGTDA, WAY899MO, HHT, 3d ACR.
2. Request appropriate action be taken to assign a qualified IMA Soldier to the following IMA position,
which has been documented under the above reference:
ParalLn/Position Gr MOS ASI/LlC Br ID Rmks
105-01/Liaison Officer 03 12A AR 0 MD, DM
3. Point of contact is MAJ Starr, DSN 978-6002.
FOR THE COMMANDER:
JOHN DOE
MAJOR, AR
Adjutant
Selection, assignment, and utilization
4-15. Process.
a. All chaplain IMA positions are nominative.
b. Proponent agencies (those who hold the position) will submit written requests for the fill of
nominative positions to Director, Reserve Component Integrator (DACH-RCI), ATTN: DACH-RCP, based
on current and/or projected position vacancies.
1. All requests should be accompanied by an appropriate job description that provides sufficient
information for DACH-RCI personnel managers to identify and select potentially qualified candidates for
consideration.
2. By name requests with a signed DA Form 4651 will be processed immediately.
c. Upon receipt of an appropriate written request, DACH-RCI will prepare and provide a list of
potential candidates to the proponent agency for review and consideration. Nomination packets will
include a current (not more than 1-year-old) ORB and/or biographical summary for officers, or a DA Form
21 or DA Form 2A/2B.
d. Proponent agencies will advise DACH-RCI of a nominees acceptance or rejection, in writing,
within 15 working days.
1. To accept a nominee the agency will send DACH-RCI a signed DA Form 4651 requesting the
assignment.
2. Should the proponent agency fail to respond by the established suspense date, DACH-RCI will
assume concurrence and will finalize the assignment of the Soldier. In such cases, removal action will not
be considered until after a Soldier has been assigned for one year, completed one period of AT, and has
obtained a formal performance evaluation report.
17
3. Should a proponent agency reject a list of nominees submitted by DACH-RCI within the period
specified in above, DACH-RCI will again attempt to provide the proponent agency with a second list of
qualified candidates within 30 working days.
4. Should a proponent agency reject a list of candidates, a letter of justification will be submitted
to DACH-RCI. If the second list is rejected, DACH-RCI may fill the requirement without using the
nominative process.
e. Qualified Chaplains may transfer from the AA, any category of the USAR, or the Army National
Guard (ARNG)/ Army National Guard of the United States (ARNGUS) for assignment to IMA positions
under the provisions of AR 14010 and AR 140158. Chaplains may be selected for assignment to IMA
positions provided the member is of the appropriate grade and possesses or can acquire the necessary
skills and security clearance required by the position. Obligated and qualified Chaplains may be assigned
to IMA positions without their consent whenever regulatory geographic limitations can be met.
f. Chaplains who volunteer for IMA positions will submit an updated Officer Record Brief (ORB) and/or
a DA Form 21 (Personnel Qualification Record (PQR), Part II), or DA Form 2A, 2B, or 2C (PQR, Part I)
(as appropriate) to DACH-RCI.
g. Potential candidates are required to
1. Complete a DA Form 4651.
2. Have a current medical examination, to include an over 40 Cardiovascular Screen if required,
or complete a medical examination within 90 days of assignment.
3. Meet the height and weight standards specified in AR 6009.
4. Not be under a suspension of favorable personnel actions.
5. Have or be able to obtain the necessary security clearance required by the position.
6. Not be subject to screening from the Ready Reserve as a key Federal or non-Federal
employee under the provisions of AR 135133.
h. Chaplains considered for assignments must not be within 1 year of their mandatory removal date
(MRD). Officers pending an extension of their MRD may be considered for a position only after their
request for extension has been approved.
i. Only Chaplains who meet all mobilization requirements may participate in the IMA program. Civilian
employees may be assigned to IMA positions within their same IMA proponent agency; however, they
may not be assigned to an IMA position within the operational area to which they are assigned in a
civilian capacity.
j. Civilian employees designated as key essential employees (as defined by AR 135133) are not
eligible for the IMA program.
k. IMA Chaplains are not authorized travel expenses or a per diem while performing periods of IDT.
Therefore, Chaplains interested in being considered for assignment to an IMA position must be willing to
cover these costs at their own expense. Ideally, Chaplains being considered for assignment to an IMA
position should reside within reasonable commuting distance of the designated duty location, that is,
within 50 miles, in order to ensure their availability for training. However, this rule may be waived provided
appropriate arrangements are made in advance between the Soldier and the proponent agency. All such
agreements must be appropriately documented in writing and retained by the proponent agency.
l. Chaplains must remain in position for at least 1 year before a request for reassignment.
18
Chapter 5
Special Administrative Actions
Section I
Change of Ecclesiastical Endorsement
5-1. General Information.

a. NOTE: Each chaplain is responsible for maintaining a valid DD Form 2088 (Ecclesiastical
Endorsement) on file with the OCCH. DD Form 2088 is only valid for the component in which the
endorser has endorsed the chaplain. If a Regular Army (RA) chaplain transfers to the USAR a new
endorsement is needed. Likewise, if an Army National Guard chaplain transfers to the USAR (IRR, IMA,
AGR, TPU) a new endorsement is needed.
b. IAW AR 165-1, Chaplain Activities in the United States Army, 3 December 2009,paragraph 8-9, the
CCH is the approving authority for all chaplain ecclesiastical endorsements (AD and RC). Chaplains
seeking a change in ecclesiastical endorsement must submit a packet IAW the procedures outlined below
for CCH approval consideration. To avoid a loss of endorsement situation, requesting chaplains must
coordinate their action with the current and prospective endorsing agents. Once approved by the CCH,
the new DD Form 2088 is filed at OCCH and the old DD Form 2088 is returned by mail to the previous
endorsing agent.
5-2. Change of Ecclesiastical Endorsement Procedures.

a. The chaplain submits a Request for Change in Ecclesiastical Endorsement memorandum to
OCCH, (See Appendix B-13) after coordinating the action with the current and prospective Endorsing
Agents.
b. The prospective endorsing agent submits a new DD Form 2088 to OCCH, (ATTN: DACH-PEP,
2700 ARMY PENTAGON - 2A514A, WASHINGTON DC 20310-2700).
c. DACH-PEP reviews submitted requests, and after verifying information with the current and
prospective endorsing agents, submits the request for CCH approval. In resolving special issues or
concerns associated with a requested change in endorsement, the CCH may utilize a Special Senior
Advisory Group (composed of at least three of the five OCCH Directors) for action recommendation. The
DACH-PEP will notify the requesting chaplain of the CCHs decision, and if approved, will forward the
new DD Form 2088 to the OCCH Ecclesiastical Endorsement Records Manager.
Section II
Appeals
5-3. Promotion Boards.

a. AR 135-155, Promotion of Commissioned Chaplains and Warrant Chaplains Other Than General
Chaplains, 13 Jul 04, describes the policies, responsibilities, principles of support, and standards of
service governing reserve component chaplain promotions within the military personnel system.
b. Special selection boards (SSBs) can be requested if there was an error during a regular promotion
board. They are governed by the same instructions provided to the boards that considered or should
have considered a chaplain for promotion. Inquiries concerning these boards should be addressed to
Application for promotion reconsideration will be sent through command channels to CDR, HRC, Chief,
Office of Promotions (RC), ATTN: AHRC-MSL, 1600 Spearhead Division Avenue; Fort Knox, KY 40122-
5204. Chapter two in this guidebook outlines case consideration criteria and guidelines for SSB
promotion reconsideration requests.
c. Electronic Boards are the norm for all promotion actions. This means the records a chaplain sees
on the HRC portal website http://www.hrc.army.mil/ are what the board will see using the same website.
Paper copies of records are no longer available for the board members to review. It is important to
maintain and update all information and military documents. Chaplains should become familiar with how
to use your MYRECORD and Promotion Consideration File (PCF) so that the next time they are
eligible to be considered for promotion the information the board reviews is accurate, and current.
d. Below is a brief explanation describing how E Boards works:
(1) Army Knowledge Online (AKO) Logon ID and Email address are necessary to long on and,
properly review and update your Promotion Consideration File (PCF) in the E Board System. This
19
includes all chaplain boards (AGR/Army Reserve/ ARNGUS). All notifications for boards are
electronically sent via your AKO email account. Without access to AKO individuals will be unable to
screen their record prior to a board. During this screening process, the analyst will email individual
questions concerning your promotion file. Chaplains who do not check their AKO weekly may miss out
on valuable information concerning their promotion and ensuring they have the best PCF prior to a board
convening.
(2) Approximately 60 to 90 days before the convene date of a board a chaplain will be able to review
their PCF on-line through the HRC website although at that point adding documents or changing
information will not be possible.
5-4. Date of Rank (DOR).

a. AR 601-100, Appointment of Commissioned and Warrant Officers in the Regular Army, 7 Jun 02,
and DA Pamphlet 165-17, Chaplain Personnel Management, 11 May 98, address accession DOR
determination and the Appointment Grade Policy Re: Chaplains and Chaplain Candidates policy.
b. The DOR for newly accessioned chaplains is determined by the recruiter in accordance with the
Appointment Grade Policy Re: Chaplains and Chaplain Candidates policy (see table 1-1 below).
Typically the DOR for newly accessioned first lieutenants without prior chaplain service or chaplain
candidate service is one year earlier than the date on the DA Form 71 (Oath of Office), (i.e. if the Oath of
Office was taken on 15 December 2010 the DOR would be 15 December 2009).
c. Constructive Credit. Regulatory guidance for chaplain constructive credit is in AR 135-100,
Appointment of Commissioned Officers and Warrant Officers of the Army, 1 September 1994, Para. 3-7.
There are three parts to constructive credit applicable to Army Reserve chaplains not on active duty.
Recently the Office of the Chief of Chaplains has adopted a policy to clarify and standardize civilian work
experience constructive credit.
(1) Direct Appointment. If a chaplain was never a commissioned chaplain at any time in their past
AR 135-100, Para. 3-7, (a), provides that applicants without prior commissioned service will be credited
with three years service in an active status and will be appointed in the rank of First Lieutenant (1LT).
The credit is applied in this manner: two years are applied toward initial rank of 1LT, which allows for
equity in career progress with chaplains who began their careers as a Second Lieutenant (2LT). This is
why a new chaplains date of rank is 1 year earlier than the date on the DA Form 71 (Oath of Office).
(2) Prior Service Chaplains. Chaplain Candidates are all prior service chaplains and fall under this
clause in AR 135-100, Para. 3-7, (c) which provides former commissioned chaplains be appointed in the
highest grade for which they qualify and with appropriate civilian experience constructive credit (see 3
below) as per Table 3-1. Para. 3-7, (d) provides that RC commissioned chaplains of an Armed Force
other than Army be appointed with the same grade and DOR as held in the former Armed Forces.
(3) Civilian experience. Per Table 3-1, seven (7) or more years of extensive post seminary/
graduate school full time paid practical experience in a ministry, as documented on DD Form 2088
(Ecclesiastical Endorsement)(part 3, g) submitted by the applicants Ecclesiastical Endorsing Agency and
substantiated by work history sheet, equals one additional year of constructive credit. Constructive credit
for civilian experience cannot overlap with commissioned service. As an example, in 2002 a chaplain
candidate became a full time pastor of a church, and was commissioned a 2LT chaplain candidate in
2007. In 2008, the candidate was promoted to 1LT, and was commissioned as a chaplain in 2010. The
chaplain has a total of 8 years of pastoral experience but only 5 of that was during a time prior to
commissioning and all work experience was prior to getting a graduate degree. The chaplain would not
get an additional year of civilian experience credit.
d Chaplains who seek DOR adjudication must forward their request memorandum with supporting
documentation to OCCH, ATTN: DACH-RCI. Once received, the DACH-RCI will provide a cover
memorandum and forward the request to HRC for adjudication.
5-5. Appointment Rank for Newly Accessed Chaplains.

a. For chaplain applicants with no prior military experience and less than 7 years of professional
experience (as annotated on DD form 2088 and verified by the Work experience worksheet), the
applicant is appointed as a 1LT with 1 year time in grade.
b. For chaplain applicants with prior commissioned service, applicant is appointed at the same rank
previously held. The exception to this is applicants holding the rank of 2LT. Applicants who hold the rank
20
of 2LT are appointed as a 1LT with 1 year time in grade. Time in grade is computed in accordance with
table 1-1 below.
c. For chaplain applicants with no prior military experience and with more than 7 years of post seminary,
full time paid professional experience (as annotated on the DD 2088 and the work experience worksheet)
the applicant will be awarded one year of additional time in grade and be appointed as a captain. The
work experience cannot cover the same time as any previous commissioned service.
Table 1-1
Appointment Grade and Date of Rank Determination for USAR Chaplains
Constructive & former
Condition Rank and TIG
Service Credit
1. Entry from civilian status 36 months Appoint as 1LT with 1y0m TIG.*
2. Entry from civilian status with 7 yrs pastoral 48 months Appoint as CPT with 0y0m TIG.
experience documented on DD Form 2088 &
work experience worksheet**
3. Prior / current commissioned service as a Enough credit to equal 36 Appoint as 1LT with 1y0m TIG.
2LT as highest rank months service
4. Prior / current commissioned service as a Enough credit to equal 36 Appoint as 1LT with 1y0m TIG.
1LT (highest rank) with less than 12 months months service
time in grade
5. Prior / current commissioned service as a 36 to 47 months Appoint as 1LT with same TIG as officer holds /
1LT (highest rank) with 12 to 23 months TIG held.
and / or less than 48 months of commissioned
service
6. Prior / current commissioned service as a 48 months Appoint as CPT with 0y0m TIG.
1LT (highest rank) with more than 23 months
TIG and 48 months or more of commissioned
service and not on a promotion list
7. Prior / current commissioned service as a 48 months Appoint as CPT with 0y0m TIG***.
CPT and not previously an Army chaplain (this
includes 1LT promotable officers ensure to
scroll for CPT as the promotion orders may not
come before new appointment)***
8. Former Army Reserve or NG Chaplain with 48 to 84 months Appoint as CPT with ADOR / RDOR equal to prior
highest rank as a CPT service DOR calculated up to, but no more than
3y0m TIG [for calculation purposes minimum time
in service for CPT is 4 years]
9. Prior / current commissioned service as a Total commissioned Appoint as MAJ with 0y0m TIG***
MAJ*** service.
Notes:
* Time-in-Grade (TIG).
** Pastoral experience is subsequent to the fulfillment of the educational requirements for the chaplaincy and 7 or more years of
paid full time religious leader experience. No period (i.e. prior commissioned service) may count more than once for credit.
*** In accordance with the Chief of Chaplains policy.
5-6. Chaplain Evaluation Record.

a. AR 623-3, Evaluation Reporting System, 15 May 06, Chapter 6 provides evaluation redress criteria
and procedures for chaplains who seek to appeal an evaluation report or promotion board result.
Chaplains requesting an appeal must submit their packet IAW the above regulation to OCCH: ATTN:
DACH-RCI.
21
b. DACH-RCI will provide a branch cover memorandum and forward the packet to Chaplain
Promotions at HRC. The review board will send the appeal determination directly to the requesting
chaplain.
22
Chapter 6
Promotion
6-1. General Information. The Promotion Plan is part of the annual 5-Year Chaplain Branch Strength
Management Plan approved by the CCH to DAG1 each year prior to promotion boards. Chaplains are
promoted under the Armys centralized Officer Promotion system. This plan is regulated by statute (Title
10, USC), AR 600-8-29, Officer Promotions, 25 Feb 05, and policies established by the Secretary of the
Army (OSA) and Army G-1 (Chaplain Selection Board Support SOP). Additional information is found in
Appendix H.
6-2. Promotion Requirements. Promotion requirements for each grade are a derivative of projections in
losses, Budget End Strength (BES) changes, accessions for that grade and promotion requirements of
the next higher grade.
6-3. Promotion Zones.

a. Zones of Consideration for Promotion are based on Promotion Requirements, Time in Service
(TIS), Time in Grade (TIG), Reserve Officer Personnel Management Act (ROPMA) Opportunity Rate, and
the dates of rank (DORs) of qualified chaplains. The Chaplaincy does not have chaplain year groups and
will not use year groupings for Promotion Zones of Consideration.
b. Chaplains will normally be considered for promotion one time below the zone before being
considered in the primary zone. However, unanticipated changes in the factors listed above may
necessitate a chaplain being considered more than once below the zone, or being considered in the
primary zone with no below the zone consideration.
6-4. Promotion Board Membership. Chaplain Promotion Selection Boards are convened at HQDA
Secretariat to recommend chaplains for promotion. In accordance with G-1 policy, board membership
consists of either the Brigadier General Chaplain from the USAR or ARNG as Board President, one AGR
Chaplain, one TPU Chaplain, one ARNG Chaplain, one other chaplain (either TPU or ARNG).
6-5. Categories of Chaplain Board.

a. DA Centralized Boards - Promotion (COL, LTC, MAJ), CGSC-ILE resident selection board,
Senior Service College (SSC) selection board and additional Professional Development Education (PDE)
boards.
b. Three Separate Competitive Categories for Chaplain Promotion Boards
(1) Reserve Component Chaplains Corps chaplains in the Army Reserve Chaplain Active Guard
Reserve (AR AGR)
(2) Army Reserve Chaplain Non-AGR (AR NON-AGR)
(3) Army National Guard of the United States Chaplain (ARNGUS)
6-6. Important Components of a Board File.

a. My Board File. The new My Board File is the method for board eligible chaplains to verify
promotion file completeness, view their photo and to certify ORB/DA Form 2-1. Chaplains who are
eligible for consideration by a DA Board between may access their Board File between 45 and 60
days prior to the board convene date. To access chaplains may select the My Board File (MBF) icon
at https://www.hrc.army.mil/ or type the specific URL at:
https://isdrad16.hoffman.army.mil/myboardweb/mainpages/ldaplogon.jsp .
My Board File was developed to allow those chaplains in the zones of consideration one location to view
their entire board file. My Board File includes the performance section of the PMPF, DA photo (Go to
HTTP://WWW.DEFENSEIMAGERY.MIL/COMMUNITY/FACILITIES.HTML to find your nearest DAPMIS
photographic facility location)and ORB.
b. Official Military Personnel File (OMPF) On-line.
To view the OMPF, chaplains have to have an Army Knowledge Online (AKO) Account
https://www.us.army.mil. Log on to www.hrc.army.mil. Click on view your records and follow the
instructions. Appendix D provides information papers to assist DIMA and IRR chaplains in viewing and
updating records.
c. Official Military Photo.
23
(1) The DA Photo as an official document must be taken in accordance with (IAW) AR 640-30,
Photographs for Military Human Resources Records, 18 Sep 08, at an authorized photographic facility or
a commercial contract facility (Go to
photographic facility location). The Class A, Army Green Service Uniform or the Army Service Uniform
Dress Blue) are the only authorized uniforms for official DA Photos (Go to
photographic facility location).
(2) A DA photo is good for five years, but n updated whenever there are significant changes in a
chaplains status (i.e. promotion, awards and decorations, and new assignments). Deployed chaplains
who are unable to obtain an official photo in time for the board are exempt from submitting a current
photo. However, they must take one within 90 days upon return to an area where facilities are available.
(3) Ensure photo has downloaded properly into Department of the Army Photo Management
Information System (DAPMIS) (Go to
photographic facility location).
(4) Hard copy photos are no longer required or authorized.
c. Chaplain Evaluation Reports DA Form 67-9 (Officer Evaluation Report). OERs need to be well
written. The board looks for the following: Performance, Potential, Promotion, Schooling, and
Assignments. Chaplains need to read the rater and senior rater comments and insure they are not a
repeat from previous years. After a recent board the members commented in their after action review:
Between 10-20% of the board files contained sequential OERS (specifically senior rater comments) with
identical narratives, or portions of narratives, even when the senior raters were different.
(1) Majority of Chaplain OERs are Center of Mass.
(2) Narratives: No Buzzwords such as the best ever, always, never should be used.
(3) OERs should reflect a balance between pastoral and staff skills.
(4) Section V.c. Unique Professional Skills: Comments are optional; comments should reflect unique
skills not potential.
d. Chaplain Record Brief (ORB) DA Form 4037 and/or DA Form 2-1(Personnel Qualification
Record:
(1) An ORB is required for AGR, and IMA Chaplains. DA Form 2-1((Personnel Qualification
Record is required for ARNGUS, USAR TPU. ORB is optional for TPU and IRR chaplains. IMA chaplains
must generate their own ORB (DA Form 4037) and send it to the PMO for certification and inclusion into
their board file. TPU and IRR chaplains who wish to have an ORB (DA Form 4037) may also generate
their own and send it to the PMO for certification and inclusion into the board file. Signed paper copy
ORBs and DA Form 2-1 are no longer required.
(2) Updated and certified on line through My Board File.
(3) Reflect current duty title (be specific).
6-7. Personnel Records Forms.

a. Regulations for maintenance and usage of the PQR and ORB are found in AR 600-8-104, Military
Personnel Information Management/Records, 22 June 2004.
b. The DA Form 2-1 is the primary personnel record for all Reserve Component chaplains (except
AGR and IMA chaplains), and is designed to provide a summary of your qualifications and career history.
c. The ORB is optional for IRR, and TPU chaplains. It is required for AGR and IMA chaplains.
d. A copy of the ORB with instructions on how to complete it is located at:
https://www.hrc.army.mil/site/protect/Reserve/Soldierservices/guidance/orbinstructions.htm
6-7. Chaplain Captain Certification Review.

a. Up to three times each year (currently Jan, Apr, Sep) the Director, Reserve
Component Integration (DACHRCI), Office of the Chief of Chaplains (OCCH), in conjunction
with the Army National Guard Staff Chaplain, National Guard Bureau (NGB), will review the
official military personnel records of all 1LT Reserve Component chaplains on the Reserve
Active Status List who have not been previously selected. Officers will be screened to meet
24
the following requirements for eligibility for promotion consideration as of the date of the
review:
(1) Minimum time in grade as a 1LT (to include constructive credit - currently this is 2
years).
(2) Completion of educational requirements for promotion to CPT as established in AR
135-155 Promotion of Commissioned Officers (currently this is CH-BOLC).
(3) Not less than 12 continuous months in an active status (IRR, IMA, TPU, AGR).
b. After the records are reviewed the name of the officers being recommended for
promotion to captain will be presented to the Chief of Chaplains who certifies the results of
the review board. The list of names is then provided to HQDA-G1 to be processed and then
signed by the Secretary of Defense. The time from the review until the list is released and
an officer is able to be promoted is approximately 4-5 months (the process can take longer).
c. Officers selected cannot be promoted if they are flagged (i.e. on the overweight program,
did not pass a PT test, or under disciplinary action).
d. Officers not assigned to an authorized chaplain paragraph/line/position number must wait
until the maximum time in grade for a 1LT (found on Table 2-1 AR 135-155 currently 5
years). This includes all IRR chaplains and may include those who are mobilized.
25
Chapter 7
Loss and Retention
7-1. Loss & Retention Actions.

a. Types of Losses:
(1) Resignation
(2) Retirement, MRD Deferment, Retiree Recall
(3) Involuntary Separation
(4) Dropped from the Rolls of the Army
b. Each chaplain discharged honorably or under honorable conditions is furnished an appropriate
discharge certificate. Maximum consideration of all events and circumstances leading to the discharge is
essential in determining the type of discharge certificate to be furnished or recommended. The types of
discharge certificates are:
(1) Honorable Discharge Certificate (DD Form 256A). The issue of an honorable discharge is
conditioned on proper military behavior and proficient and industrious performance of duty, giving due
regard to the grade held and the capabilities of the chaplain concerned.
(2) General Discharge Certificate (Under Honorable Conditions) (DD Form 257A). A general
discharge is a separation from the United States Army under honorable conditions
Section I
Resignations.
7-2. Conditional Resignation.

a. Chaplains may submit a conditional resignation to obtain a conditional release for any one of the
following purposes:
(1) To apply for appointment in a regular component of another Armed Force.
(2) To apply for appointment in the Regular or Reserve component of the U.S. Public Health
Service.
(3) To apply for appointment in the Environmental Science Services Administration.
(4) To apply for enlistment in a Regular or Reserve Component of another Armed Force.
Applications for appointment in a Reserve component of another Armed Force will be submitted and
processed in accordance with AR 14010, Army Reserve Assignments, Attachments, Details and
Transfers, 15 Aug 05.
7-3. Unqualified Resignation.

a. Normally, an obligated chaplain will not be permitted to resign his office until such time as the
obligated period of service is completed, except as otherwise provided below.
(1) HQDA may approve acceptance of a resignation in cases involving extreme compassionate
circumstances; or, when such action is deemed to be in the best overall interest of the chaplain and the
Army.
(2) A resignation will be accepted when submitted by an officer who is a chaplain or becomes a
regular or duly ordained minister of religion or must be separated from his military status for the purpose
of obtaining ordination to take final vows in a religious order.
b. Resignations submitted by nonobligated chaplains may be accepted, except under the conditions
outlined below:
(1) The chaplain is under investigation or charges, being considered for administrative involuntary
separation, in the hands of civil authorities, insane, or in default with respect to public property or public
funds.
(2) In time of war or national emergency declared by Congress.
(3) When HQDA, by separate instructions, restricts the acceptance of such resignations due to
national emergency proclaimed by the President or under other conditions which may necessitate such
action (i.e., peacetime expansion of the Active Army).
26
7-4. Resignation in Lieu of Involuntary Separation.
a. A chaplain who has been notified of being considered for involuntary separation may submit a
resignation at any time prior to final action taken on the board proceedings.
b. Commanders will ensure that there is no element of coercion in connection with a resignation in
lieu of involuntary separation and that the chaplain concerned is allowed at least 10 days after notification
of impending involuntary separation to make a personal decision when resignation is contemplated.
c A resignation will automatically suspend involuntary separation action pending final action on the
resignation.
Section II
Retirements

Additional information concerning the retirement point system, and retirement procedures can be
found in Appendix I.
7-6. Applying For Retirement.

a. Chaplains of the Army Reserve or National Guard can submit a packet for Voluntary Retirement
when they have completed at least 20 years of qualifying service computed under Section 12732, Title
10, United States Code. To receive retirement pay a packet must be submitted at least 9 months prior to
a chaplains 60th birthday. At a minimum, the packet must include the following forms:
(1) DD Form 108 (Application for Retired Pay Benefits)
(2) DD Form 2656 (Data for Payment of Retired Personnel)
(3) SF 1199A (Direct Deposit Sign-Up Form)
b. All forms and information may be obtained from:
https://www.hrc.army.mil/site/Reserve/Soldierservices/retirement/retirementapplication.htm
(1) Address for all forms is:
Human Resource Center of Excellence
ATTN: AHRC-PDR-RCR
1600 Spearhead Division Ave
Dept. 420
Fort Knox, Kentucky 40122-5402
c. For Spouse Recognition Certificates e-mail the request form (Appendix J) to Mrs. Ruby Adgerson
(703-601-1127): rubelle.adgerson@us.army.mil .
d. If a chaplain has been RETAINED BEYOND AGE 60, a copy of the MRD extension must be
included with your application. Those Soldiers extended beyond age 60 should submit for retired pay at
least 6 months prior to the expiration of their extension/mobilization period. Attach a copy of mobilization
orders for those Soldiers mobilized past age 60. If given an administrative grade reduction, provide a
copy of the reduction order and a copy of the order promoting the chaplain to a higher grade.
Section III
Mandatory Removal Date (MRD)

a. MRD is the date a reserve chaplain must separate from the military. Chaplains retire or are
discharged after reaching their mandatory removal date due to maximum years of service or age (60),
whichever comes first.
b. MRD for Maximum Age - Unless retired or separated earlier, a reserve commissioned chaplain
must retire not later than (NLT) the first day of the month following the month in which he or she attains
60 years of age.
c. MRD for Maximum Service - An Army chaplain of the reserve component who holds the grade of
LTC must retire the first day of the month after the month he or she completes 28 years of commissioned
service. Reserve chaplains in the grade of COL or a LTC-P may serve until the first day of the month
after the month in which he or she completes 30 years of service.
27
d. MRD for Those Two Non Select for Promotion and Selectively Continued - A Chaplain who is
twice not selected for promotion to MAJ and LTC can be selectively continued until they reach twenty
good retirement years or their MRD for age or commissioned service whichever comes first.
e. MRD calculator is available at the HRC website:
https://www.hrc.army.mil/site/Reserve/Soldierservices/guidance/mrdcalc.asp. There is no section on this
calculator for the exclusion of chaplain candidate time. If you have applied, and been granted this
exclusion, input the information in the break in service section.
7-8. MRD Notification Procedures.

a. HRC will route chaplain mandatory retirement notifications through OCCH for action. The chaplain
will indicate on the Acknowledgment Memorandum her/his retirement preference (Voluntary or
Mandatory).
7-9. MRD Recalculation Due to Educational Delay Exclusion of Chaplain Candidate Service.
a. The time as Chaplain Candidate can be requested not to be included towards a chaplains MRD (if
a chaplain branch transfers this calculation is removed).
b. Chaplains who served in the Chaplain Candidate Program while attending seminary must request
to have their MRD recalculated by the amount of time served as a Chaplain Candidate.
c. Chaplains who wish to have their MRD recalculated based upon time served in the Chaplain
Candidate Program, should send supporting information (CC appointment order, CC DA71, CH
appointment Order, CH DA 71, and dates attended Seminary) to: RCIChapCareerMgr@conus.army.mil
or to Office of the Chief of Chaplains, DACH-RCP, 2700 ARMY PENTAGON - 2A514A , WASHINGTON
DC 20310-2700
7-10. MRD Extension (up to age 67).

a. Overview. The Deputy Assistant Secretary for Human Resources has delegated the authority to
approve MRD extensions for USAR chaplains to the Chief of Chaplains. The CCH will consider all USAR
MRD extensions once a year. A chaplain with an approved MRD extension continues with no
administrative change in active service status and thus remains eligible for consideration for promotion,
reassignment, schooling, etc.
b. CCH Policy.
(1) Maximum Age Deferment . Current CCH policy supports the MRD deferment of chaplains
beyond age 60 with less than 20 good years towards a retirement. For any chaplain with more than 20
good years a strong justification must be included with the request.
(2) Maximum Service Deferment. For those who have been twice non-selected for promotion to
MAJ or LTC, they cannot (by law) be extended. Chaplains with less than 20 retirement years and not
twice passed over for promotion can request an MRD extension past their maximum service date. For
any chaplain with more than 20 good retirement years a strong justification must be included with the
request.
7-11. MRD Extension Procedures.

a. Chaplains will send requests for extension to DACH-RCI not later than 6 months before the
beginning of the fiscal year (starts in October) in which the mandatory removal date occurs (example of
an MRD is 31 August 2020 you may not make a request after April of 2019). .
b. DACH-RCI will conduct a MRD panel once a year (usually Sept, Oct, or Nov) for chaplains whose
MRDs are more than one year and less than three years of the panels meeting. A memorandum of
instruction will be sent to all chaplains whose MRD falls within the time frame the panel will be
considering. Chaplains may apply for extension to their MRD in 2-year increments (exceptions can be
made) to the Chief of Chaplains.
c. To apply for an MRD extension, you need to send the following documents through your command
channels then forward copies to: RCIChapCareerMgr@conus.army.mil or to Office of the Chief of
Chaplains, DACH-RCP, 2700 ARMY PENTAGON - 2A514A , WASHINGTON DC 20310-2700
(1) Chaplain Request for Extension of Mandatory Removal Date (MRD)
(2) Chaplain Record Brief (ORB) DA Form 4037 or DA Form 2-1 (Personnel Qualification Record).
28
(3) Letter/Memorandum requesting extension of MRD endorsed up through command channels and
signed by chaplain requesting extension.
(4) Official military photograph.
(5) DD Form 2088 (Ecclesiastical Endorsement) from your endorser.
d. Routing
(1) TPU Chaplains, submit your requests through command channels, including the USARC
Command Chaplains Office for action/approval.
(2) IRR Chaplains will submit your packet directly to the Office of the Chief of Chaplains address
above.
(3) AGR and IMA Chaplains will submit your requests through your agency/command for approval.
Your agency/command then forwards your packet to the Office of the Chief of Chaplains address.
29
Section IV
Recall to Active Duty (AD)

a. The Secretary of the Army's approval is required to mobilize retirees. Section 688 and 12301-D of
Title 10, U.S. Code, ALARACT 225/2009 and Army Regulation 601-10 govern the recall and mobilization
management of retired Army Reserve Soldiers. When directed by the Secretary of the Army, retirees
from any component may be mobilized and recalled to active duty.
b. The CCH will consider all recall to AD requests on a case-by-case basis and utilize them as
needed to address critical branch personnel needs. A retired chaplain recalled to AD is not eligible for
promotion, schooling, etc. The ASA (M&RA) is the final approval authority for retiree recall or recall
extension requests.
c. Branch needs and chaplain availability determine the duration of recall orders. Normally, recall
orders will not be less than one year or more than three years. There is no statutory law limiting the
maximum age a chaplain may serve in a recall status
7-13. Recall to AD Procedures.

a. Immediate Recall. The chaplain first submits a request for voluntary retirement IAW Paragraph 1-
12 above. Upon receipt of retirement orders, the chaplain submits a request for Immediate Recall to AD,
routing it THRU the Commander, the command chaplain, and the Chaplain Personnel Manager FOR
OCCH: ATTN: DACH-PEP (See Appendix B-8). The recall request packet must contain a request
memorandum, DA Form 160-R Application for Active Duty, PCS/TCS Form, retirement orders,
retirement physical, and written endorsements from the unit commander and technical supervisory chain
(SrCH, CPM). In addition, a requesting chaplains endorsing agent must submit a new DD Form 2088
(Ecclesiastical Endorsement) to OCCH for inclusion in request packet. Once received at OCCH, the
DACH-PEP will submit the recall request to the CCH for endorsement consideration. If endorsed, the
DACH-PEP will forward the request packet THRU the DCS, G1 to the ASA (M&RA) for approval and
recall orders. NOTE: HRC, Reserve Component will issue recall orders NOT the branch. Installations
cannot issue orders to cross-level a chaplain serving in a recall status. The ASA (M&RA) is the sole
approving authority for changes to a recalled chaplains assignment or service location.
b. Recall (From Retired List). Applicant submits a request for recall to AD (See Appendix B-9) to
the OCCH, ATTN: DACH-PEP. The request must include the following as attachments: Certificate of
Release or Discharge from Active Duty (DD 214), retirement orders, medical form (If the retirement
physical occurred within two years submit a Initial Medical Review-Annual Medical Certificate (DA Form
7349); if over two years Report of Medical History (DD Form 2807-1) and Report of Medical
Examination (DD Form 2808), Ecclesiastical Endorsement (DD Form 2088), PCS/TCS Form, Application
for Active Duty (DA Form 160-R), Security Clearance Questionnaire (SF86) and fingerprints (if retired for
longer than two years). The sequence of events for approval request is the same as outlined above for
immediate recall.
c. Recall Extension. The chaplain submits a memorandum of request for extension of recall to
active duty, routing it THRU the Commander, SrCH, and DACH-RCP TO OCCH, ATTN: DACH-PEP (See
Appendix B-10). Forward the request to the DCS, G1, if endorsed by the CCH. The sequence of events
and required documents are the same as those identified for immediate recall to active duty.
30
Chapter 8
Elimination (Removal from the Army) & Miscellaneous Separations
Section I
Elimination (Removal from the Army)

a. As officers, chaplains are permitted to serve in the Army because of the special trust and
confidence the President and nation have placed in their patriotism, valor, fidelity, and competence. A
chaplain is at all times expected to display responsibility commensurate to this special trust and
confidence and to act with the highest integrity.
b. Chaplains who show ineffective tendencies are given another chance (when practicable) under
another commander. If once again proven ineffective in a different work environment, a chaplains duties
and deficiencies are systematically recorded with defects noted by supervisors. Because generalities and
vague impressions cannot serve as the basis for elimination proceedings, supervisors must document in
precise language the reasons for a chaplains elimination.
c The Commanding General, HRC, General Office Show Cause Authority (GOSCA), DCS, G-1, CCH,
or Secretary of the Army may initiate chaplain elimination action. AR 600-8-24, (Chaplain Transfers and
Discharges),27 Apr 10, paragraph 4-2 outlines the reasons for elimination to include the loss of a security
clearance (DODD 5200.2-R, AR 380-67).
8-2. Elimination Reasons

a. The following may be cause for elimination:
(1) Failure to complete (CHBOLC) within 36 months of appointment (commissioning date on first
DA Form 71 Oath of Office). This includes chaplain candidate time or any other consecutive
commissioned time.
(2) Failure to complete military education requirements as defined in AR 135-155, Army National
Guard and Army Reserve Promotion of Commissioned Chaplains, 13 Jul 04, Table 2-2.
(3) Loss of ecclesiastical endorsement (see 8-4 and 8-5)
(4) Unsatisfactory participation in IDTs, AT, and other mandatory unit assemblies.
(5) Medically unfit (see 8-6)
(6) Non-selection for promotion after second consideration to CPT, MAJ or LTC (see 8-6).
(7) Employment with a foreign government
(8) Failure to receive a favorable background investigation and/or national agency check and loss of
clearance.
b. Elimination procedures are fully outlined in AR 135-175, Army National Guard and Army Reserve
Separations of Chaplains, 28 Feb 87, Para 4-4 thru 4-11.
8-3. Elimination Procedures.

a. A Chaplain Identified for elimination may :
(1) Tender a resignation in lieu of elimination (If all Service Obligations are met).
(2) Request a discharge in lieu of elimination. (If all Service Obligations are not met)
(3) If eligible, apply for retirement in lieu of elimination.
b. In the case of UNSATISFACTORY PARTICIPATION in the Reserve Component (except for a
chaplain in the category cited in (3) below):
(1) If the commander determines the chaplain has potential for useful service under mobilization the
chaplain will be reassigned to the IRR per AR 14010, Army Reserve Assignments, Attachments, Details
and Transfers, 15 Aug 05, paragraph 45.1.
(2) Except for a chaplain in the category cited in (3) below, if the commander determines the USAR
Chaplain has no potential for useful service under mobilization, the chaplain will be processed for
discharge per AR135175, Army National Guard and Army Reserve Separation of Officers, paragraph 2
12i.
(3) If the chaplain is a statutorily obligated USAR TPU chaplain who was an ROTC scholarship
recipient, or a participant in the Active Army FY 88 Early Out Program, the chaplain will be processed for
discharge per AR135175, Army National Guard and Army Reserve Separation of Officers, paragraph 2
12i.
31
(4) If the chaplain is assigned to the IRR then the chaplain will be processed for discharge per AR
135175, Army National Guard and Army Reserve Separation of Officers, paragraph 212i.
c. HRC has oversight over all chaplain elimination actions. When the Secretary of the Army or
designees approve elimination, HRC will forward separation instructions to the appropriate PSC/MPD.
Section II
Miscellaneous Separations
8-4. Loss of Professional Qualifications Due to Withdrawal of Ecclesiastical Endorsement.

a. Chaplains are required to possess a valid Ecclesiastical Endorsement (DD Form 2088) from an
authorized Religious Organization (RO) for military service whether on AD on in a reserve component. If
a RO endorsing agent withdraws a chaplains ecclesiastical endorsement, then the chaplain immediately
loses her/his professional status and must cease from all religious activities, i.e. performance of rites,
ceremonies, pastoral counseling, etc.
b A withdrawal of endorsement is official when the chaplains RO endorsing agent notifies OCCH in
writing that the ecclesiastical endorsement is withdrawn.
c. IAW DOD Directive 1304.28 and AR 600-8-24, paragraph 5-5, a chaplain who loses his/her
endorsement has the following four options:
(1) Seek a new ecclesiastical endorsement
(2) Retire, if eligible.
(3) Submit an Unqualified Resignation (without follow-on reserve service)
(4) Request a branch transfer.
8-5. Procedures for Withdrawal of Ecclesiastical Endorsement.

a. DACH-PEP will prepare a Loss of Ecclesiastical Endorsement (LOE) notification packet for the
Director of Personnel and Ecclesiastical Relations signature for dissemination to the identified chaplain
and his/her Commander and SrCH. The packet will include the following four documents:
(1) Command Notification of LOE memorandum.
(2) Chaplain LOE memorandum (document will provide the identified chaplain with action timeline
and course of action information).
(3) Receipt of Notification of LOE memorandum by which the chaplain acknowledges the
notification of LOE.
(4) Course of Action in Response to LOE by which the chaplain notifies the CCH of which one of
the four options selected as a result of his/her LOE.
b. Timeline: the chaplain has 10 days to complete, sign and return the Receipt of Notification of
LOE to DACH-PEP via fax or scan/email. Within 30 days of official notification of LOE, the chaplain must
fax or scan/email the completed Course of Action in Response to LOE to DACH-PEP. Failure to submit
the identified actions within the allotted time could result in immediate separation proceedings. Suspense
timelines:
(1) Ecclesiastical Endorsement. Ninety (90) days to submit a new DD Form 2088 to OCCH,
ATTN: DACH:PEP.
(2) Retirement . Thirty (30) days to submit voluntary retirement request to OCCH, ATTN: DACH-
st
PEP. Retirement date NLT the 1 day of the seventh month following the LOE notification date.
(3) Resignation. Thirty (30) days to submit voluntary resignation request to OCCH, ATTN: DACH-
st
PEP. Separation date NLT the 1 day of the fourth month following the LOE notification date.
(4) Branch Transfer . Ninety (90) days to submit branch transfer request (see AR 140-10, Chapter
3 for procedures). If the branch transfer request is denied, the chaplain must either submit a
voluntary resignation or undergo involuntary separation from the Army.
8-6. Medical Discharge or Retirement.

a. It is imperative Command Chaplains report to DACH-RCI the status of any chaplain involved in a
medical review board, assigned to a medical hold company, or facing medical discharge/retirement.
b. USAR Chaplains are subject to the same Physical Profile Board (PPBD), MOS Medical Review
Board (MMRB), Medical Review Board (MEB), and Physical Review Board (PEB) process as active duty
Chaplains. These boards are required for the following reasons:
32
(1) PPBD is required in the case injury to determine if the Chaplain needs a permanent level 3 or 4
profile.
(2) MMRB is required in the case of Chaplains who receive permanent level 3 or 4 profiles in order
to determine if the Chaplain can continue to perform satisfactorily in their PMOS in a worldwide field
environment. The MMRB may retain in the PMOS, reclassify to another MOS, or refer to a MEB or PEB.
(3) MEB is required when the Chaplain's commander or a Medical Treatment Facility (MTF)
commander requests an evaluation of the Chaplain's ability to perform his/her duties. An MEB may retain
the Chaplain, separate because the disability existed prior to service, or refer to a PEB.
(4) PEB is required to determine a Chaplains fitness for further military duty due to physical or
mental disability. A PEB may retain, place on the permanent disability retired list, separate with a lump
sum payment, place on the temporary disability retired list for re-evaluation in five years, or separate with
no benefits because the disability was not incurred in the line-of-duty or existed prior to service.
c. Temporary profiles may be issued for up to one year for one individual condition. If the condition
still exists after one year, a permanent profile must be requested. Chaplains may deploy with permanent
level one or level two profiles. Chaplains with permanent level three or level four profiles require an
MMRB or MEB/PEB before deployment.
d. USAR Chaplains should keep copies of all of their civilian and military medical records. An injury
sustained off-duty or at a civilian job can be aggravated by military duty or during a deployment. Medical
boards consider these factors in determining compensation for the Chaplain.
8-7. Separation Due to Twice Non-Selection (2NXS) for Promotion by an HQDA Centralized Board.
a. Promotion boards make recommendations to the President of the United States. The President
has delegated authority to the Secretary of Defense to approve or disapprove promotion board reports.
Promotions to the grade of MAJ and above must be confirmed by the Senate (10 USC 624 [c]). When
promotion board results are announced, commanders will promptly inform each eligible chaplain, both
selected and nonselected, of the results and review the records of those on the list to ensure that
favorable personnel action is not precluded under AR 600-8-2.
b A chaplain who is 2NXNS for promotion to the rank of CPT, MAJ, or LTC is subject to one of the
following:
(1) Discharge according to AR 135-155 section 4-33 and AR 135-175 section 4-4. AGR chaplains
will be processes IAW AR 600-8-24 chapter 4. Unless selectively continued, 2XNS chaplains must
st th
separate NLT the 1 day of the 7 calendar month following approval of the promotion boards report.
Earlier voluntary release may be requested.
(2) If eligible you must request retirement under any provision of law, if eligible, NLT the first day of
the seventh month following the date of approved promotion board results in lieu of discharge.
(3) Under the provisions of 10 U.S.C., Section 12646, if on the date prescribed for the discharge or
transfer from and active status of a reserve commissioned chaplain, he/she is entitled to be credited with
at least 18 years of towards a good retirement he/she may not be discharged or transferred from active
status until credited with 20 years of service.
8-8.Selective Continuation (SELCON).

a. Most USAR Chaplains twice non-selected for promotion to major or lieutenant colonel, since
Calendar Year 2003 have been selected for continuation on the Reserve Active Status List (RASL) at
their current rank. Most chaplains selected for continuation serve until they reach their maximum
commissioned years of service.
b. Captains may be continued until the last day of the month in which the chaplain completes 20
years of commissioned service. Majors may be continued until the last day of the month in which the
chaplain completes 24 years of commissioned service. Lieutenant Colonels may be continued until the
last day of the month in which the chaplain completes 28 years of commissioned service. These time
frames are not to be confused with good retirement years.
c. Chaplains selectively continued are considered for promotion by subsequent mandatory promotion
boards as long as the chaplain has sufficient time remaining in service.
33
Section III
Memorandum Formats for Personnel Actions

a. AR 25-50, Preparing and Managing Correspondence, 3 Jun 2002, prescribes DA policies,
procedures, and standard formats for preparing and processing Army correspondence. Please consult
AR 25-50 for information on the proper formatting of MEMORANDUM THRU addresses, office symbols,
continuation pages, signature blocks, etc. when preparing official correspondence.
b. Italicized words in the memorandum formats indicate where the preparer must insert information
applicable to his/her own personal situation (office symbol, date, addressee information, unit, signature
block, etc.)
8-10. Memorandum Formats (See Appendix B).

B-1 Request for Unqualified Resignation
B-2 Request for Resignation in Lieu of Elimination Proceedings (substandard performance, moral,
interest of national security, misconduct, or professional dereliction)
B-3 AGR Request for Voluntary Retirement as Exception to Stop Loss
B-4 AGR Request for Voluntary Retirement
B-5 AGR Pre-Retirement Information for Mandatory Retirements
B-6 AGR Request for Volunteer Indefinite Status
B-7 Request for Extension of Mandatory Retirement/Release Date
B-8 Request for Immediate Recall to Active Duty
B-9 Request for Recall to Active Duty
B-10 Request for Extension of Recall to Active Duty
B-11 Request for Change in Ecclesiastical Endorsement
34
Chapter 9
Incentives
Section I
Selected Reserve Officer Accession Bonus Program

Chaplains who received a Selected Reserve Chaplain accession bonus will find implementation
information at Appendix K
Section II
Student Loan Repayment Program (SLRP).

The Student Loan Repayment Program (SLRP) is governed by AR 135-7, Incentive Programs, 15 Apr 96,
Chapter 5.1. SLRP is a Selected Reserve (SELRES) incentive program that helps you pay off student
loans. When used properly, this program allows Soldiers to greatly reduce their educational debts.
Chaplains who receive SLRP may find additional information at Appendix L or:
https://www.hrc.army.mil/site/reserve/Soldierservices/pay/studentloanrepay.htm
9-3. SLRP Procedures.

a. SLRP payments are not automatic. Annually, paperwork needs to be submitted so a payment
will be made. Each year SLRP payments are made on or after the anniversary date (one year after
signing the Chaplain Loan Repayment Program Written Agreement). Annual payments are only made on
those loans that have been secured for at least one year prior to the anniversary date and are approved
by the federal government.
b. The Army Reserve makes payments based on a chaplains SELRES status as a Reserve Soldier
and will make a payment for each year of satisfactory service that is completed. Do not wait until
graduation to submit loans for repayment. However, if a chaplain does wait until they graduate to
submit their loans and they have been eligible for SLRP the Army Reserve will make the back payments
to the lending institutions. In other words, four payments will be made at once. However, it is best to
submit once a year for payments and avoid this situation as well as a large tax bill.
c. SLRP payments are made directly to the bank or loan holder. Payments are not made to the
chaplain. Any money a chaplain pays towards their student loans will not be repaid to them. It is in the
chaplains interest to work with their loan holder. If possible, get the loan holder to accept one principal
payment per year. If the loan holder still wants payments from the chaplain, try to make the minimum
payment that the loan holder will accept.
d. It is important to note that SLRP payments are taxable income. The money paid on
student loans will be reported to the Internal Revenue Service as part Reserve income. This
is another reason to submit yearly for SLRP payments as yearly payments have a much smaller
impact on taxable income.
35
Chapter 10
Mobilization and Other Active Duty Orders
10-1. General Information. The USAR mission is to meet Department of the Army (DA) contingency
operations or mobilization requirements. The USAR, at the command of DA, provides trained and ready
units and personnel to support contingency operations or mobilization requirements, with the least post-
operations or mobilization training time. Chaplains can be mobilized individually to meet Active Army or
other Reserve Component (USAR/ANG) unit vacancies. A USAR Chaplain can expect to be involuntarily
mobilized with their unit or in support of another unit once every five years. Most mobilizations will be 12
months in length.
10-2. Unit Mobilization. Unit mobilizations are the norm for USAR chaplains. A chaplain will serve and
train with their unit through the Army Force Generation (ARFORGEN) cycle: Reset (year after
deployment), Train/Ready (years 2-4) and Available (year 5). A unit will be available for mobilization in
the Available phase of the ARFORGEN cycle. This is normally the fifth year but can be at any year after
the Reset year in accordance with the needs of the Army. During the Available year a unit can
mobilized. If the Army does not need the unit during its Available year it will start the cycle again in the
reset phase. For more information on your units place in the ARFORGEN cycle speak to your operations
officer (S-3 or G-3).
10-3. Volunteer Mobilization Chief of Chaplains Individual Augmentation Program (CIAP).

The ClAP supports the Army Chaplaincy Stategic Plan (ACSP) Objective 3.1 and 8.2; the Army
Campaign Plan (ACP) objective of transitioning the USAR from a strategic to operational reserve; and the
Chief of the Army Reserves (CAR) intent to preserve the integrity and readiness of USAR formations and
timelines. The OCCH is committed to supporting validated requirements through a command coordinated
process and judicious employment of limited reserve component asset. The ClAP is a prioritized,
requirements based program designed to meet the needs of the total Army. The CIAP is focused upon
COMPO 2 and 3 (USAR and ARNG). The NGB, through the ARNG, participates in the program in
coordination with the appropriate State Joint Force Headquarters.
a. Priority of Support - ClAP mobilizations occur in support of the following priorities:
(1) Units on deployment in Overseas Contingency Operations, OCO (including
Worldwide Individual Augmentation System, WIAS, tasks)
(2) OCONUS garrisons and medical treatment facilities
(3) CONUS garrisons supporting deployed commands and medical treatment
facilities (installations are prioritized IAW ARFORGEN requirements)
(4)Troop Program Units in the RESET ARFORGEN cycle
(5) Garrisons in direct support of the Generating Force and Defense Base Closure and Realignment
Commission (BRAC) initiatives
c. Additional Mobilization Criteria - In addition to statutory requirements the CIAP employs the
following planning criteria for mobilization of Chaplains:
(1) Needs of the Army first and always
(2) Identify personnel no less than 270 days prior to planned availability dates, or as soon as
possible in response to non-programmed requirements
(3) Mobilizations are CO-ADOS for 365 days duration not to exceed 400 days
(4) Mobilized personnel will not exceed1095 days on station and should plan to rotate to assume
any additional service.
(5) Moving between TPU and IRR to achieve longer time on station or additional mobilization time is
not a supported strategy
(6) Mobilization will not place an individual into '"sanctuary" status (> than 18 years Active Federal
Service (AFS))
(7) Chaplains (Colonels) only serve at 06 level. ARNG Joint Force Headquarters State Chaplains
are not eligible for mobilization.
(8) TPU Chaplains assigned to units in the Available, Train and Ready force pools of the
ARFORGEN cycle (i.e. your unit has been identified as a mobilization asset for the coming FY) are
generally not available for mobilization outside of their assigned unit.
36
d. Process - The Army Chief of Chaplains is responsible to the Chief of Staff of the Army for all
chaplaincy mobilization matters. The DACH 3/5/7 administers the ClAP by: performing DA Staff
concurrence activities in support of Department of the Army Mobilization Planning System (DAMPS),
communicating the CCH priorities of support and planning criteria, and managing WlAS tasks. The ClAP
is designed to facilitate direct communication, coordination and implementation between the Army
Commands (ACOMs), Army Service Component Commands (ASCCs), DRUs and USARC. (Note: The
ARNG mission mobilizes units not Individual Augmentees (IA). Individual mobilization issues are a case
by case basis coordinated through appropriate Joint Force Headquarters, the ARNG-LNO Chaplain and
DACH 3/5/7).
e. Implementing Guidance.
(1) DACH 3/5/7 administers the CIAP; manages WIAS tasking, resources, packets. DACH 3/5/7
Communicates total Army mobilization requirements and capabilities to the CCH and performs DA staff
concurrence actions for all mobilization packets. The directorate will coordinate with ARNG-LNO chaplain
for ARNG mobilization activities and coordinate with DACH-RCI to access and mobilize IRR, lMA assets.
They facilitate solutions to resource and prioritize conflicts among stakeholders.
(2) Compo 1 ACOM, ASCC, DRU Command Chaplain will determine all mobilization requirements a
minimum of 270 days prior to latest arrival date (LAD) and keep DACH 3/5/7 informed of total
requirements. They will coordinate directly with USARC Command Chaplain Office to fill stated
requirements. They will oversee respective Senior Chaplains on appropriate garrisons to prepare
DAMPS packets (including justification statements).
(3) USAR Command Chaplain Office will keep DACH 3/5/7 informed of capabilities versus
requirements. Coordinate directly with Compo 1 ACOM, ASCC, DRU to fill requirements. BPT support
OCCH Individual Augmentee requirements for contingency demands (short term < 365 days quick
response needs).
(4) Individual USAR (TPU, IMA, IRR) chaplains who wish to volunteer for a mobilization will contact
the USAR Command Chaplains Mobilization Chaplain directly (404-464-8473). Each volunteer is
required to fill out a volunteer form - USAR Form 157-R. IMA and IRR chaplains shall send the form to
the DACH-RCI Personnel Management Chaplain first (RCIChapCareerMgr@conus.army.mil). The PMO
will forward the form to USARC. The software to view all army forms can be found at:
https://chess.army.mil/ascp/commerce/download/lotus_forms_download.jsp
10-4. Additional Duty for Operation Support (ADOS-RC). There are occasions when a unit will need a
chaplain for purposes other than mobilization. Some examples (but not limited to) are: Strong Bonds
events, Yellow Ribbon events, support to families of fallen Soldiers, chaplain missions that exceed their
available AT days. A unit can request the chaplain to support internal ministry requirements with ADOS-
RC. The unit operations chaplain (S-3, G-3) and budget chaplain will provide the specific guidance for
request and approval. All requests are processed locally within the unit.
37
Appendix A
References
AR 25-50
Preparing and Managing Correspondence
AR 135-7
Incentive Programs
AR 135-91
Reserve Service Obligation
AR 135-100
Army National Guard and Army Reserve Appointment of Commissioned and Warrant Chaplains of the
Army
AR 135-155
Army National Guard and Army Reserve Promotion of Commissioned Chaplains
AR 135-175
Army National Guard and Army Reserve Separations of Chaplains
AR 135-180
Army National Guard and Army Reserve Qualifying Service for Retired Pay Nonregular Service
AR 135-200
Active Duty for Missions, Projects, and Training for Reserve Component Soldiers
AR 140-1
Army Reserve Mission, Organization and Training
AR 140-10
Army Reserve Assignments, Attachments, Details, and Transfers
AR 140-30
Army Reserve AGR Program
AR 140-145
Army Reserve Individual Mobilization Augmentation Program
AR 165-1
Chaplain Activities in the United States Army
AR 350-100
Chaplain Active Duty Service Obligations
AR 600-8-2
Flags
AR 600-8-11
Reassignment
AR 600-8-24
Chaplain Transfers and Discharges
AR 600-8-29
38
Chaplain Promotions
AR 600-9
The Army Weight Control Program
AR 614-30
Overseas Service
AR 614-110
Assignments of Airborne Chaplains and Processing Volunteers for Training
AR 621-108
Military Personnel Requirement for Civilian Education
AR 623-3
Evaluation Reporting System (OERs)
AR 640-1
Chaplains Guide to the Chaplain Record Brief
AR 640-30
Photographs for Military Human Resources Records
AR 670-1
Wear and Appearance of Army Uniforms and Insignia
DA Pam 165-17
Chaplain Personnel Management
DA Pam 165-3
Chaplain Training Strategy
DA PAM 3514
U. S. Army Formal Schools Catalog
DA PAM 35120
Army Correspondence Course Program Catalogue
DA PAM 6003
Commissioned Chaplain Development and Career Management
DA PAM 600-5
Handbook for Retiring Soldiers and Their Families
DA PAM 623-3
Evaluation Reporting System
Department of Defense Directive 1304.19

Appointment of Chaplains for the Military Services
FORSCOM/ARNG Regulation 3502

Reserve Component Training in Americas Army
National Guard Regulation 3501

Army National Guard Training
39
National Guard Regulation 3511
Individual Military Education and Training
Title 10, United States Code
USAR PAM 600-5

Personnel Actions Guide for Army Reserve Units
40
Appendix B
B-1. REQUEST FOR UNQUALIFIED RESIGNATION
UNQUALIFIED RESIGNATIONS CHECKLIST dtd 1 Oct 09

(AR 135-175, paragraph 6-8)
OFFICERS NAME/RANK:
__________________________________________/_____________
UNIT: ______________________________________ UIC:

______________________________
UNIT POC NAME/PHONE NUMBER:

_______________________________________________
SUPPORTING RSC:
INTERMEDIATE REVIEW (Example Bn, Bde, MSC, etc)

REVIEWER (NAME/DATE):
________________________________________/_______________
Note: The USAR PAM 600-5 checklist for Unqualified Resignations is

outdated and is being updated; it will be distributed when published.
Current USARC G1 guidance requires the following documents be attached:
1. _____ Copy of this checklist
2. Recommendation Memo from each commander in Officers chain of command:

_____ Company Commander Recommendation Memo (use attached format)
_____ Battalion Commander Recommendation Memo (use attached format)
_____ Brigade Commander Recommendation Memo (use attached format)
3. _____ Memo from Officer requesting unqualified resignation (use attached format)
4. _____ Counseling by first Colonel (O6) in chain of command using DA Form 4856
(Development Counseling Form). IAW attached memo dtd 28 Jul 08 SUBJECT:
Clarification of Unqualified Resignation, Retirement Policy for Nonobligated Officers, and
Involuntary Separation Procedures, counseling will include the officers reasons for
submitting the unqualified resignation, the benefit of remaining, disadvantages of leaving
the Army Reserve, and ensure all other available opportunities to retain the officer have
been exhausted (i.e., reassignment or attachment to another unit or Individual Mobilization
Augmentation, alternate battle assembly schedule, etc). Counseling form will also include
the following statement, I have been advised of the availability of the CSRB-AR. My rank
41
is _______ and my AOC(s) is/are: I understand that I am/am not (circle one) eligible for
the CSRB-AR. If eligible, I elected to decline participating in this program.
5. _____ DA Form 2B (Personnel Qualification Record)
6. _____ Memo RE: Amendment to ROTC/USMA Contract For Reduction In MSO From
Regular Army Into SELRES Unit (The officer may/may not have this)(example attached).
7. _____ Letter from Doctor or Chaplain (whichever is applicable, if any)
8. _____ Sexual assault agreement see attachment
42
LETTERHEAD
OFFICE SYMBOL Date
MEMORANDUM THRU Commander, (Unit) _____________________________
Commander, (Brigade) ________________________________________________
Office of the Chief of Chaplains, ATTN: DACH-RCI, 2700 ARMY PENTAGON - 2A514A, WASHINGTON
DC 20310-2700
FOR: Commander (GO - Major Subordinate Command) ___________________
SUBJECT: Unqualified Resignation
1. I, (name, grade, branch, SSN), hereby tender my unqualified resignation as a Reserve Officer of the
Army, USAR, under the provisions of AR 135-175, paragraph 6-10, to be effective (date) or as soon as
practicable thereafter.
2. I am submitting this resignation because (summarize in a clear and concise manner your reasons why
you wish to resign). (If the Reserve Officer wishes to attach documents then he or she should add the
following statement: The enclosed statements are attached as documentary evidence substantiating my
reasons for resigning.)
3. I am presently assigned and attached to UNIT and UIC.
4. I understand that if my resignation is accepted, I am entitled to an honorable separation and will be

furnished an Honorable Discharge Certificate.
5. I (have/ have not) fulfilled my service obligations as specified in AR 350-100.
6. I am not under a suspension of favorable personnel action, under investigations, pending charges, or
being considered for elimination.
9. I (do/do not) desire separation overseas. (Applicable if currently serving oversea.)
10. (Only used for AGR chaplains) As of (requested separation date), I will have (number) days of
accrued leave. I (do/do not) plan to take transition leave. (If taking leave, include the following
statement). Considering both leave days and out-processing requirements, I intend my last duty day to
be (date).
43
OFFICE SYMBOL
SUBJECT: Unqualified Resignation
11. I understand that if I participated in certain advanced education programs, I may be required to
reimburse the United States Government as stated in written agreement made by me with the United
States Government under law and regulations.
12. I understand that my resignation is voluntary and I am not entitled to separation pay.
13. My contact information is as follows:
a. Mailing Address
b. Phone Number(s)
c. Email Address
SIGNATURE BLOCK
44
DEPARTMENT OF THE ARMY
UNIT NAME
UNIT ADDRESS
UNIT, CITY, STATE AND ZIP
REPLY TO
ATTENTION OF:
ARRC-_____ DATE
MEMORANDUM THRU Commander, (Brigade) _________________________________
FOR: Commander (GO - Major Subordinate Command) ___________________
SUBJECT: Unqualified Resignation Nonobligated Officers
1. I have reviewed OFFICERS RANK NAMEs request for an unqualified resignation as a

Reserve Officer of the Army, USAR, under the provisions of AR 135-175, paragraph 6-10 and
(recommend or do not recommend) approval of this request.
2. I have reviewed the above referenced request for an unqualified resignation and conclude that
the requesting officer, IAW AR 135-175, paragraph 6-10b(1):
a. Is not under investigation or charges;
b. Is not being considered for administrative involuntary separation; and
c. Is not in the hands of civil authorities, insane, or in default with respect to public property
or public funds.
BATTALION COMMANDERS NAME

RANK, BRANCH
Commanding
45
UNIT NAME
UNIT ADDRESS
REPLY TO
ATTENTION OF:
ARRC-_____ DATE
MEMORANDUM FOR: Commander (GO - Major Subordinate Command) _______________

or public funds.
BRIGADE COMMANDERS NAME

RANK, BRANCH
Commanding
46
UNIT NAME
UNIT ADDRESS
REPLY TO
ATTENTION OF:
ARRC-_____ DATE
MEMORANDUM FOR: U.S. Army Reserve Command, DCS G1, _____________________,

1401 Deshler Street, SW, 30330

or public funds.
GO COMMANDERS NAME
RANK, BRANCH
Commanding
47
B-2. REQUEST FOR RESIGNATION IN LIEU OF ELIMINATION PROCEEDINGS (SUBSTANDARD
PERFORMANCE, MORAL, INTEREST OF NATIONAL SECURITY, MISCONDUCT, OR
PROFESSIONAL DERELICTION)
(Letterhead)
Office symbol Date
MEMORANDUM THRU
FOR CDR, HRC (AHRC-OPD-R), 1600 Spearhead Division Avenue; Fort Knox, KY 40122-5204
SUBJECT: Resignation in Lieu of Elimination Proceedings
1. I, (Name, grade, branch, SSN), having been informed that I am being considered for elimination, do
voluntarily tender my resignation from the Army under the provision of AR 135-175, in lieu of further
elimination proceedings.
2. I have been advised that prior to submitting this request for discharge I may, at my option, consult with
and be represented by legally qualified counsel who may be a member of The Judge Advocate Generals
Corp or civilian counsel retained by me. Include one of the following statements:
a. I have elected not to exercise this right.
b. I been fully advised and counseled in this matter by (name) (a member of the Judge Advocate
Generals Corp) or civilian counsel on (date) at (place): I fully understand the implications of this voluntary
action.
3. (Use whichever of the following statement is appropriate, depending on whether the chaplain submits
the resignation before or after appearing before a Board submits the resignation before or after appearing
before a Board of inquiry:)
a. I elect to waive any right I have either to appear before a board of chaplains with legally qualified
counsel who may be a member of the Judge Advocate Generals Corp or civilian counsel retained by me,
or to submit matters in explanation, rebuttal or defense concerning the allegations in my case, or (for
probationary chaplains who have been notified by the GOSCA that they will receive an Honorable or
General Under Honorable Conditions Discharge if their elimination is approved) I elect to waive any right
I have to present matters in explanation, rebuttal, or defense concerning the allegations in my case.
b. I have appeared before a Board of Inquiry (with legally qualified counsel) (if appropriate), and that
board having recommended elimination, I elect to waive any further consideration of my case any
appellate or review agency.
4. If this resignation is accepted, I understand that I will be furnished an Honorable, General or Under
Other Than Honorable Condition Discharge, as determined by HQDA. I understand that I may not specify
an effective date for resignation.
a. (For a probationary chaplain, who has been recommended for elimination, the characterization of
service will not be less than that specified in the GOSCAs notification letter to the chaplain. For example:
If the GOSCA recommended a General Discharge, paragraph 4 should read, I also understand that I
may be furnished an Honorable or General Discharge as determined by HQDA. I understand I may not
specify an effective date for resignation.
48
Office Symbol
Subject: Resignation in Lieu of Elimination Proceedings
b. (The same principle applies for all chaplains, regardless of years of service, who appear before a
field Board of Inquiry and subsequent request separation in lieu of further elimination processing.
Mention of a discharge certificate of a less favorable character than that recommended by the Board of
Inquiry will be omitted from paragraph 4 of the letter requesting separation.)
5. I further understand that if this resignation is accepted under Other Than Honorable conditions, I will
not be entitled to compensation for unused accrued leave and that I may be barred from all rights, based
on the period of service from which I will be separated under any laws administered by the Department of
Veterans Affairs, except War Risk, US Government (Converted), National Service Life Insurance,
Service-Members Group Life Insurance policies I may hold. (If an Other Than Honorable Discharge is
not listed in paragraph 4, omit paragraph 5. I understand that I may specify an effective date for this
resignation.
6. My present (assignment/and or attachment, if any)(address)(duty station) is.
7. I do/do not desire separation overseas (If currently serving in an overseas area).
8. My mailing address after separation will be (address.)
9. I understand that is I participated in certain advanced education programs, I may be required to

reimburse the United States Government as stated in written agreement made by me with the United
States Government under law and regulations.
10. I understand my discharged is voluntary and that I am not entitled to separation pay.
Signature Block
49
B-3. AGR REQUEST FOR VOLUNTARY RETIREMENT AS AN EXCEPTION TO STOP LOSS
LETTERHEAD
OFFICE SYMBOL Date
MEMORANDUM THRU
UNIT COMMANDER
SRCH
COMMAND CHAPLAIN
FOR Office of the Chief of Chaplains, ATTN: DACH-RCI, 2700 ARMY PENTAGON - 2A514A,
SUBJECT: Request for Voluntary Retirement as an Exception to Stop Loss (Ref: MILPER Message #04-
169)
1. Under the provisions of law cited in AR 600-8-24, (Paragraph 6-14 for Voluntary Retirement;
Paragraph 6-17 for Voluntary Retirement in lieu of mandatory retirement) and according to the Exception
to Policy outlined in MILPER Message 04-169, paragraph 8. and MILPER Message 05-303, paragraph 2,
I (Name, grade, branch, SSN) hereby request that I be released from Reserve duty and assignment on
(last day of the month which retirement would otherwise be effective) and placed on the retired list on
(first day of the following month) or as soon thereafter as practicable, and that I be transferred to the
Retired Reserve immediately on retirement. I will have completed over (number) years of active Federal
service on the requested retirement date.
2. My unit (add Unit Identification Code) has been under Stop Loss since (effective date).
3. Present duty station:
Assignment:
Attachment (if any):
4. Reason for retirement is (spell out in detail the reason(s) for the request, especially if because of
compelling hardship and/or compassionate reasons. Also, if the reason is pregnancy, include certification
of such).
5. Authorized place of retirement: (Enter the authorized and directed transfer activity where required to be
processed--AR 635-10, Para 2-18a. If applicable, identify the CONUS debarkation area.)
6. Location of choice transfer activity: (Members electing to be processed for retirement at a transfer
activity other than one prescribed by AR 635-10, Para 2-18a, enter an appropriate transfer activity as
provided by AR 635-10, Para 2-19; otherwise enter "not applicable.")
7. I have been counseled as specified by AR 635-10, paragraph 2-19. I fully understand the provision of
AR 635-10, chapter 2, section V, concerning entitlement to per diem, travel, and transportation
allowances based on retirement at a location of choice transfer activity.
OFFICE SYMBOL
50
SUBJECT: Request for Voluntary Retirement as an Exception to Stop Loss (Ref: MILPER Message #04-
169)
8. I have read AR 600-8-24, paragraphs 6-6 and 6-7. I am responsible for ensuring that a physical
examination is completed not earlier than 4 months nor later than 1 month prior to my approved
retirement date or start date of transition leave, whichever is earlier (subject physical to be arranged
through coordination with my unit of assignment). I am aware that the purpose of this examination is to
ensure that my medical records reflect as accurately as possible my state of health on retirement and to
protect my interests and those of the Government. I also understand that my retirement will take effect on
the requested date and that I will not be held on active duty to complete this examination.
9. In accordance with title 10, United States Code, I understand that
a. Enrollment in the Survivor Benefit Plan (SBP) is the only way that I may continue a portion of my
retirement pay to my family at my death.
b. I must receive SBP counseling for myself and my spouse no less than 30 days before retirement.
c. I will be enrolled in full SBP coverage if I fail to elect otherwise in writing before my retirement.
d. I cannot elect less than full spouse SBP without my spouse's written agreement. I received a
spousal concurrence for this purpose in conjunction with this application/letter. I realize there are other
forms that must be completed during SBP counseling.
e. Failure to return the completed spousal concurrence statement to the proper officials prior to my
retirement packet being sent to the Defense Finance Accounting Service will result in my being
irrevocably and irreversibly enrolled in SBP at full cost.
10. My mailing address after release will be: (Enter a reliable forwarding address for mail).
11. I am familiar with AR 600-8-24, paragraph 6-22, and understand that if this application is accepted by
the Secretary of the Army, it may not be withdrawn except for extreme compassionate reasons or for the
definitely established convenience of the Government.
12. (If AR 600-8-24, Para 6-16, is applicable, continue with the information required by Para 6-16g.)
13. As of the date of this application, I have (number) days accrued leave. I (do/do not) plan to take
transition leave. (If applicable, complete the following:) I plan to take (number) days leave. Considering
both leave and PTDY, I intend my last duty day to be (date).
14. I understand the provisions of AR 600-8-24, table 6-1 or 6-2, pertaining to determination of my retired
grade. Considering those provisions and after a review of my records, I believe that I am entitled to retire
in the grade of (grade), I understand that final determination of my retired
grade will be made by HQDA and that I will be informed if I am not entitled to retire in the grade I have
specified in this paragraph.
15. This application is (is not) submitted in lieu of complying with PCS instructions.
16. I (did) (did not) participate in advanced education programs(s). I understand that if I participated in
certain advanced education programs, I may be required to reimburse the U.S. Government as stated in
written agreement made by me with the U.S. Government under law and regulation.
17. My current duty telephone numbers are as follows: DSN:(000-0000) Commercial:((000) 000-0000).
My email address is (address), my fax number: DSN:(000-0000) Commercial:((000) 000-0000).
SIGNATURE BLOCK
51
B-4. AGR REQUEST FOR VOLUNTARY RETIREMENT
LETTERHEAD
OFFICE SYMBOL Date
MEMORANDUM THRU
UNIT COMMANDER
SRCH
COMMAND CHAPLAIN
SUBJECT: Voluntary Retirement
1. Under the provisions of law cited in AR 600-8-24, (Paragraph 6-14 for Voluntary Retirement;
Paragraph 6-17 for Voluntary Retirement in lieu of mandatory retirement or REFRAD; Paragraph 6-18 for
Retirement in lieu of PCS) I request that I be released from active duty and assignment on (last day of the
month which retirement would otherwise be effective) and placed on the retired list on (first day of the
following month) or as soon thereafter as practicable, and that I be transferred to the Retired Reserve
immediately on retirement (Regular Army chaplains omit last phrase). I will have completed over
(number) years of active Federal service on the requested retirement date.
2. Assignment status: (Enter organization and station to which currently assigned and duty station to
which attached, if any.)
3. Authorized place of retirement: (Enter the authorized and directed transfer activity where required to
be processed--AR 635-10, Para 2-18a. If applicable, identify the CONUS debarkation area.)
4. Location of choice transfer activity: (Members electing to be processed for retirement at a transfer
activity other than one prescribed by AR 635-10, Para 2-18a, enter an appropriate transfer activity as
5. I have been counseled as specified by AR 635-10, paragraph 2-19. I fully understand the provisions of
AR 635-10, chapter 2, section V, concerning entitlement to per diem, travel, and transportation
52
OFFICE SYMBOL
SUBJECT: Voluntary Retirement
8. Address on retirement: (Enter a reliable forwarding address for mail).
9. I am familiar with AR 600-8-24, paragraph 6-22, and understand that if this application is accepted by
the Secretary of the Army, it may not be withdrawn except for extreme compassionate reasons or for the
definitely established convenience of the Government.
10. (If AR 600-8-24, Para 6-16, is applicable, continue with the information required by Para 6-16g.)
11. As of the date of this application, I have (number) days accrued leave. Considering both leave and
PTDY, I intend my last duty day to be (date). (Note: If the retirement request date is less than 9 months
from date of the last duty day, both the Commander and Technical Supervisor must attach written
endorsements supporting a waiver AR 600-8-24, Para. 6-14.b.)
12. I understand the provisions of AR 600-8-24, table 6-1 or 6-2, pertaining to determination of my retired
grade. Considering those provisions and after a review of my records, I believe that I am entitled to retire
in the grade of (grade), I understand that final determination of my retired
grade will be made by HQDA and that I will be informed if I am not entitled to retire in the grade I have
specified in this paragraph.
13. This application is (is not) submitted in lieu of complying with PCS instructions.
14. I understand that if I participated in certain advanced education programs, I may be required to
reimburse the U.S. Government as stated in written agreement made by me with the U.S. Government
under law and regulation.
15. My current duty telephone numbers are as follows: DSN:(000-0000) Commercial:((000) 000-0000).
My email address is (address).
16. A fax machine is available at the following: DSN:(000-0000) Commercial:((000) 000-0000).
SIGNATURE BLOCK
53
B-5. AGR PRE-RETIREMENT INFORMATION FOR MANDATORY RETIREMENT
LETTERHEAD
OFFICE SYMBOL Date
MEMORANDUM THRU
UNIT COMMANDER
SRCH
COMMAND CHAPLAIN
SUBJECT: Pre-Retirement Information for Mandatory Retirement
1. The following information is submitted in accordance with AR 600-8-24, (enter table 6-4, 6-5, 6-6):
a. Address on retirement: (enter a reliable forwarding address for mail).
b. Authorized place of retirement: (Enter the authorized and directed transfer activity where required
to be processed--AR 635-10, Para 2-17. If applicable, identify the CONUS debarkation area.)
c. Location of choice transfer activity: (Members electing to be processed for retirement at a transfer
activity other than one prescribed by AR 635-10, Para 2-17, enter an appropriate transfer activity as
2. I have been counseled as specified by AR 635-10, paragraph 2-19. I fully understand the provisions of
AR 635-10, section V, chapter 2, concerning entitlement to per diem, travel, and transportation
54
OFFICE SYMBOL
SUBJECT: Pre-Retirement Information for Mandatory Retirement
5. My current duty telephone numbers are as follows: DSN:(000-0000) Commercial:((000) 000-0000). My

email address is (address).
6. A fax machine is available at the following: DSN:(000-0000) Commercial:((000) 000-0000).
SIGNATURE BLOCK
55
B-6. AGR REQUEST FOR VOLUNTEER INDEFINITE STATUS
HEADING
Office Symbol Date
MEMORANDUM FOR OFFICE OF THE CHIEF OF CHAPLAINS ATTN: DACH-RCI, 2700

ARMY PENTAGON - 2A514A , WASHINGTON DC 20310-2700
SUBJECT: Volunteer Indefinite Status Acknowledgment and Option Statement
1. I acknowledge receipt of the basic correspondence. I understand that I will be released from
active duty on my release from active duty (REFRAD) date unless I accept indefinite status.
2. I elect the following:
_____ I desire to be placed on indefinite status and I have submitted a signed DA Form 1506. I
will incur a one year Active Duty Service Obligation (ADSO).
_____ I decline indefinite status. I will be released from active duty upon REFRAD.
3. I acknowledge that if I elect to REFRAD, I am entitled to Army Career and Alumni Program
(ACAP) pre-separation counseling. My choice is marked below:
______ I decline the pre-separation counseling.
_____ I elect to receive the counseling. (To receive this counseling, call the nearest Transition
Point, the ACAP Division of the U.S. Total Army Personnel Command at 1-877-722-2270 or at
the ACAP web site www.acap.army.mil. Any of these sources can identify the nearest ACAP
location for you to schedule an appointment.)
4. Signed this _____ day of ________ 20XX
NAME (Print) ________________
SIGN ___________________________________
RANK _______ SSN __________________
56
B-7. REQUEST FOR EXTENSION OF MANDATORY RETIREMENT/RELEASE DATE
LETTERHEAD
OFFICE SYMBOL Date
MEMORANDUM THRU
UNIT COMMANDER
SRCH
COMMAND CHAPLAIN
FOR OFFICE OF THE CHIEF OF CHAPLAINS, ATTN: DACH-RCI, 2700 ARMY PENTAGON - 2A514A,
SUBJECT: Request for Extension of Mandatory Removal Date (MRD)
1. I request that my MRD of (date) due to maximum age be extended until (date).
2. I desire an MRD extension because (state reason).
3. Documentation supporting my request to remain in an active status from my commander, supervisory

chaplain, and ecclesiastical endorsing agent is attached. Memorandum from commander should
comment on the duty performance of the chaplain and that he is physically fit to continue in service.
Memorandum from supervisory chaplain should document the chaplains commitment to military ministry
and the need for the chaplains continued service. Letter from endorsing agency will state that chaplain
will continued to be endorsed to remain on active status in the USAR.
4. I understand that if my request is approved I will be released from the Active Reserve upon completion
of this extension unless further extended or retained under provisions of law or regulation.
5. I may be contacted at (phone, fax, and email).
SIGNATURE BLOCK
57
B-8. REQUEST FOR IMMEDIATE RECALL TO ACTIVE DUTY UPON RETIREMENT
LETTERHEAD
OFFICE SYMBOL Date
MEMORANDUM THRU
UNIT COMMANDER
SRCH
COMMAND CHAPLAIN
FOR OFFICE OF THE CHIEF OF CHAPLAINS, ATTN: DACH-PEP, 2700 ARMY PENTAGON - 2A514A,
SUBJECT: Request for Immediate Recall to Active Duty Upon Retirement
1. Under the provisions of 10 U.S.C., Section 688, I request a recall to active duty immediately upon my
retirement on (date). I request recall from (beginning date) to (end date). I desire to serve as (duty
position and location).
2. I desire recall [orextension of recall] to active duty because (state reason).
3. Documentation supporting my request to remain in an active duty status from my commander,

supervisory chaplain, and ecclesiastical endorsing agent is attached. Memorandum from commander
should comment on the duty performance of the chaplain and that he is physically fit to continue in
service. Memorandum from supervisory chaplain should document the chaplains commitment to military
ministry and the need for the chaplains continued service. DD Form 2088 from endorsing agency will
state that chaplain is endorsed to remain on active duty.
4. I understand if my request is approved:
a. I will incur an active duty service obligation for the period of the extension.
b. I will be released from active duty upon completion of this recall unless further recalled or retained
under provisions of law or regulation.
SIGNATURE BLOCK
58
B-9. REQUEST FOR RECALL TO ACTIVE DUTY (Break in Service)
Date
Applicant Name/Position

ATTN: DACH-PER
2700 ARMY PENTAGON
Dear Chaplain (XXXX - Director of Personnel & Ecclesiastical Relations),
Under the provisions of 10 U.S.C., Section 688, I request a recall from retired status to active duty. I
request recall from (beginning date) to (end date) and desire to serve as (duty position and location).
I desire recall [orextension of recall] to active duty because (state reason). Documentation
supporting my request is attached to this letter. Documentation must include the following: DD Form
214 (Certificate of Release or Discharge from Active Duty), Retirement Orders, DD Form 2807-1 (Report
of Medical History), and DD Form 2808 (Report of Medical Examination). Applicants can either include a
DD Form 2088 (Ecclesiastical Endorsement) or request the endorsing agency send it directly to DACH-
PER.
I understand if my request is approved that I will incur an active duty service obligation for the period of
my recall to active duty. I also understand that I will be released from active duty upon completion of this
recall unless extended or retained under provisions of law or regulation.
I may be contacted at (phone, fax, and email).
Sincerely,
SIGNATURE BLOCK
59
B-10. REQUEST FOR EXTENSION OF RECALL TO ACTIVE DUTY
LETTERHEAD
OFFICE SYMBOL Date
MEMORANDUM THRU
UNIT COMMANDER
SRCH
COMMAND CHAPLAIN
FOR OFFICE OF THE CHIEF OF CHAPLAINS, ATTN: DACH-PEP, 2700 ARMY PENTAGON
SUBJECT: Request for Extension of Recall to Active Duty
1. Under the provisions of 10 U.S.C., Section 688, I request an extension from (date) to (date) of my
current recall to active duty that expires on (date). I desire to serve as the (state position and location).
2. I desire extension of recall to active duty because (state reason).
3. Documentation supporting my request to remain in an active duty status from my commander,

supervisory chaplain, and ecclesiastical endorsing agent is attached. Documentation must include the
following: DD Form 214 (Certificate of Release or Discharge from Active Duty), Retirement Orders,
Original Recall Orders, and DA Form 160-R, Application for Active Duty. Applicants can either include a
DD Form 2088 (Ecclesiastical Endorsement) or request the endorsing agency send it directly to DACH-
PEP. Please Note: Memorandum from commander should comment on the duty performance of the
chaplain and that he is physically fit to continue in service. Memorandum from supervisory chaplain
should document the chaplains commitment to military ministry and the need for the chaplains continued
service. DD Form 2088 from endorsing agency will state that chaplain is endorsed to remain on active
duty.
4. I understand if my request is approved:
a. I will incur an active duty service obligation for the period of the extension.
b. I will be released from active duty upon completion of this recall unless further recalled or retained
under provisions of law or regulation.
SIGNATURE BLOCK
60
B-11. REQUEST FOR CHANGE IN ECCLESIASTICAL ENDORSEMENT
HEADING
Office Symbol Date
MEMORANDUM FOR OFFICE OF THE CHIEF OF CHAPLAINS, 2700 ARMY PENTAGON - 2A514A ,
SUBJECT: Request for Change in Ecclesiastical Endorsement
1. I request Chief of Chaplain approval for a change in ecclesiastical endorsement from

____________________________________ to ______________________________________ effective
_________________.
2. I verify that I have informed my endorsing agent of this requested action and my current religious
organization does not have a religious, moral, or legal issue that would preclude my change in
ecclesiastical endorsement. _____________ (Initial Here)
3. My signature below authorizes the Chief of Chaplains or his representative to speak with both my
current and prospective endorsing agencies about any issue(s) having bearing on my endorsement. I
verify that I am not now, nor have I ever been, under religious censure, discipline, or the threat thereof, for
any religious, moral, legal, or any other cause that would or could be reason for removal of my
endorsement and/or credentials. Furthermore, I verify that I have made full and complete disclosure of
my reasons for a change in ecclesiastical endorsement to both my current and prospective ecclesiastical
endorsers.
4. Contact Information. Phone: _____________________, Email: _______________________
Signature Block
Current Endorsing Agent Coordination: Yes No
Advisory Group Recommendation: Approve Disapprove Date: _____________
Change in Ecclesiastical Endorsement Request: Approved Disapproved
Signature: _______________________________ Date: _____________________
61
Appendix C
Ready Reserve Control Groups

.
Control Group (AT) consists of non-unit Ready Reserve Soldiers with a training obligation. They may be
assigned to units by the CG, HR Command to other appropriate training deemed necessary by their
personnel management chaplains or personnel management noncommissioned chaplains at HR
Command. These Soldiers also must take part in AT when so directed.
Control Group (IMA) consists of Ready Reserve non-unit Soldiers who are assigned to authorized
augmentation positions documented on Active Army organization mobilization TDAs. To qualify, positions
must require peacetime training.
(1) These Soldiers are considered available for mobilization or national emergency.
(2) At least 12 days of AT, exclusive of travel time, is required annually for these Soldiers. IMAs are part
of the Selected Reserve
(3)Effective 5 Mar 04 all IMA positions are now designated as drilling positions (DIMA). DIMA Soldiers
can drill up to 48 IDT periods per fiscal year (FY).
Control Group (Reinforcement) consists of all other non-unit Ready Reserve Soldiers not assigned to
another control group. Both obligated and non-obligated chaplains may be assigned to a USAR unit or
IMA position. Non-obligated chaplains who do not accept assignment may be removed from an active
status, as stated in AR 140483.
Control Group (Chaplain Active Duty Obligor) consists of AD chaplains, appointed in the USAR, who
do not enter on AD at the time of their appointments. They will not be involuntarily required to train
without direction of HQDA (DAPE).
Control Group (AGR) consists of Ready Reserve Soldiers who are on full-time active duty in the USAR
Active Guard Reserve Program (AR 13518 and AR 14030). They are part of the Selected Reserve.
Control Group (Dual Component) consists of Regular Army of the United States enlisted Soldiers or
warrant chaplains who hold Army Reserve commissions or warrants.
Control Group (Delayed Entry Program) (DEP) consists of personnel who have enlisted in the DEP
under a contract to subsequently enlist in the Regular Army. The control group is under the administrative
jurisdiction of the CG, USAREC and is prescribed by AR 601210.
Control Group (Reserve Chaplains, Training Corps) (ROTC) consists of cadets enrolled in the Senior
ROTC. The control group is under the administrative jurisdiction of the Commander, ROTC Cadet
Command and is prescribed by AR 1451.
The Standby Reserve
The Standby Reserve consists of Soldiers who maintain their military affiliation without being in the Ready
or Retired Reserve. Membership is limited to those Soldiers having mobilization potential. Soldiers with a
statutory military service obligation, temporarily placed in the Standby Reserve, will be transferred back to
the Ready Reserve at the earliest possible date. Voluntary Standby Reserve Soldiers, unable to transfer
to the Ready Reserve and possessing critical skills determined by the Secretary of the Army to be
mobilization assets, may be retained instead of discharged. Soldiers assigned to the Standby Reserve
will be placed in one of the following categories per AR 140483, chapter 8:
62
a. Active Status List. Soldiers on the Active Status list may participate in Reserve training activities at no
expense to the government, earn retirement points, and be eligible for promotion. They are not eligible for
promotion to general chaplain ranks.
b. Inactive Status List. Soldiers on the Inactive Status List may not train for pay or retirement points and
are not eligible for promotion.
The Retired Reserve
The Retired Reserve consists of Soldiers who retain their status as Reserves of the Army and who are or
have been retired from an active status, or have been assigned at their requests and are otherwise
qualified.
63
Appendix D
Information Papers for Personnel Actions
Information Paper
DACH-RCZ 1 August 2010
SUBJECT: Updating Personnel Records and Files for Drilling Individual Mobilization
Augmentee (DIMA) and Individual Ready Reserve (IRR) Chaplains
1. Purpose: To provide guidance concerning the determination of documents to be submitted for

inclusion into an Official Military Personnel File (OMPF) and the procedures for submission.
References: AR 600-8-104, Military Personnel Information Management / Records
dated 22 June 2004
https://www.hrc.army.mil/site/reserve
https://www.hrc.army.mil/portal
2. Facts:
a. It is each Soldiers responsibility to understand not only what an OMPF is but have a
knowledge of what documents are required as part of this record and which are not.
AR 600-8-104, Table 2-1, dtd 22 June 2004 is a complete list of all documents that can
be included in a Soldiers OMPF
Documents such as forms that are numbered are listed numerically
Unnumbered documents are listed alphabetically by business areas such as awards,
appointments, retirement etc
Table 2-2 is a listing of obsolete or no longer used documents
If you attend training that does not produce a DA Form 1059 the training must be a
minimum of 40 hours to be included in your OMPF
3. Submission of documents into your OMPF can act as a catalyst for updating a
Soldiers individual records such as APFT, and military education, etc.
4. Once you have determined a document needs to be added to your OMPF the following
procedures are to be followed:
Documents may be mailed to: Office of the Chief of Chaplains

ATTN: DACH-RCP
2700 ARMY PENTAGON - 2A514A
Documents may also be scanned and emailed but it is the Soldiers responsibility to
ensure they are legible. The email address is RCIChapCareerMgr@conus.army.mil.
64
5. Ensuring all necessary documents for a promotion board are in the board file is the Soldiers
responsibility and needs to be accomplished NLT 90 days before the board meets. Missing
documents must be sent to the address provided by HRC.
6. It is imperative that each Soldier keep a personal copy of all records and documents
pertaining to their military career to include pay documents
SGM Cheryl Lightcap/703-695-0312

Approved By: CH (COL) Thomas H. Brouillard
65
Appendix D
Information Papers for Personnel Actions
Information Paper
DACH-RCZ 1 August 2010
SUBJECT: Reviewing Personnel Records and Files for Soldiers using the U.S. Army Human
Resources Command My Record Portal
1. Purpose: To provide guidance concerning accessing and understanding an individual

Soldiers Official Military Personnel File (OMPF)
References: AR 600-8-104, Military Personnel Information Management/Records,
dated 22 June 2004
www.hrc.army.mil
2. Facts:
a Each Soldier is responsible to ensure his/her OMPF is properly maintained and updated as
necessary. Steps to review your OMPF are as follows:
Log onto https:www.hrc.army.mil/site/protect/Reserve and click on My Record. This
allows you to view both your military record and your promotion board record if
applicable
The portal opens to the page which represents an overview of your personal information
At the top center is an area labeled Alerts which will identify possible problems such as
a physical that is about to expire, the need for additional schooling, flag for weight
control or failed APFT, etc.
Boxes that provide an edit button allow the individual Soldier to update specific fields
within those boxes. Each Soldier is responsible for keeping this information current
Along the left side of the window in the Navigation box are several other screens that you
should become familiar with and ensure the information is correct
b. In the Navigation box on the left side of the screen click on documents and this will
provide a list of all documents in your OMPF
The Document Name header refers to a specific business area or form in your record,
and allows for quicker review if you know what specifically you are trying to find
Document Title provides further information about that specific document
Effective Date is the date of the document
Date Added indicates the date the document was loaded or Permed into your record/file
If under the Status column there is a yellow exclamation point and the word added
this is an indication a new document has been added to your record. Once you have
reviewed the document clicking the clear status box will remove the alert
To view an individual document click on the document name listed in blue font
If you wish to review all documents at once rather than opening them individually click
on the multiple document mode located to the right of iPERMS Documents (and a
number in Parentheses).
66
The window will reopen with boxes next to each document allowing you to check all
those you wish to open. Move to the bottom of the page and click on View Selected
Documents or View All Documents
c. If documents in your record are duplications or have been erroneously placed there and
need to be removed send an email to perms.records@conus.army.mil. Include your name,
social security number, the document name, effective date, and date added.
3. If you still have questions after having reviewed all information at www.hrc.army contact the
Reserve Components Integration, Personnel Management Chaplain at 703-695-0312 or
RCIChapCareerMgr@conus.army.mil.
SGM Cheryl Lightcap/703-695-0312

Approved By: CH (COL) Thomas H. Brouillard
67
Appendix E
Routing of Personnel Actions Requests
TPU Chaplains.
(a) Routine personnel actions are processed by the unit personnel section and include but are not
limited to:
(1) Download missing and new documents to iPERMS
(2) Promotions filling out and submitting AHRC FORM 56-R forward to RSC
(3) Release from unit to move to new unit DA Form 4651-R
(4) MEDPROS update and scheduling for physical / PHA
(5) Awards
(6) Request Military Army Training Requirements and Resource System (ATRRS) classes that
are not required education (for information on BOLC, C4, ILE, SSC see section IV B). The local unit will
process all distance learning course requests.
(7) Pay issues
(8) DEERs enrollment
(9) Process DD93 (Record of Emergency Data)
(10) Retirement Points update
(11) OER submissions
(12) DA 2A and 2B updates
(13) Educational benefits
(14) Unit Orders (ADT, AT, ADOS-RC, Mobilization, etc.)
(15) Security Clearances and Security Clearance update
(16) SGLI updates
(17) ID Cards (if the unit does not have the facilities they will know where the closest one is)
(18) Legal assistance
(19) DTS / TDY travel
(20) Government Travel Card
(21) Family Assistance / Programs
(22) Retirement requests
(b) RSC Command Chaplains Office will assist TPU Chaplains in the following personnel actions:
(1) Promotions
(2) Initial assignment after accession
(3) Assignments between units and into the IRR or ARNG
(4) Assist with personnel actions in section 1-4 a(1) above that the unit cant resolve
(c) DACH-RCI will:
(1) Process all Professional Development Education (PDE) requests that require residency: CH-
BOLC, C4 Phase II (Resident), ILE (Resident), and SSC (Resident).
(2) MRD extensions
(3) Exclusion of Chaplain Candidate time from MRD
(4) USAR Chaplain accessions
(5) Resignations / separations
(6) Screen records and prepare files for centralized boards
(7) Conduct Chaplain Captain Certification Review
(8) Assign Chaplain ASI
(9) Retiree Recall
(10) Branch Transfer Requests
(11) Conditional Releases (DD 368)
(12) Any personnel actions in 1-4 a(1), a(2) that cannot be accomplished by the local unit or the
RSC Command Chaplains Office.
68
Appendix E
IMA Chaplains.
(a) Routine personnel actions will be processed by the Active Duty unit personnel section that you
are assigned. Each Active Duty unit with an IMA assigned to them has an IMA Agency POC. If the unit
you are assigned to does not know the POC please contact the DACH-RCI Personnel Management
Chaplain.
Routine personnel actions include but are not limited to:
(1) Download missing and new documents to iPERMS
(2) Promotions filling out and submitting AHRC FORM 56-R forward to DACH-RCI
(3) Release from unit to move to new unit DA form 4187
(4) MEDPROS update and scheduling for physical / PHA
(5) Awards
(7) Pay issues
(12) Educational benefits
(13) Unit Orders (ADT, AT, ADOS-RC, Mobilization, etc.)
(15) SGLI updates
(b) RSC Command Chaplains Office will assist IMA Chaplains in the following personnel actions:
(1) Assignments to a TPU
(c) DACH-RCI will be responsible for all actions listed in 1-6. B (3) to include:
(1) Initial assignment to an IMA position
(2) Assignments between IMA positions
(3) Process all Professional Development Education (PDE) requests that require residency:
Chaplain Basic Chaplain Leadership Course (CH-BOLC), Chaplain Captain Career Course (C4) Phase II
(Resident), Intermediate Learning Education (ILE) Resident Portion only, and Senior Staff College
Resident only.
(4) Promotions
(5) MRD extensions
(6) Exclusion of Chaplain Candidate time from MRD
(7) Resignations / separations
(9) Conduct Chaplain Captain Certification Review
(11) Branch Transfer Requests
(12) Conditional Releases (DD 368)
(13) Any personnel actions in 1-4 b(1), b(2) that cannot be accomplished by the local unit or the
RSC chaplains office.
(14) Retirement requests
(15) Note: IMA chaplains do not have access to a 2A/2B or ORB. If such a document is needed
for a board the chaplain must complete their own ORB and have it certified by the DACH-RCI Personnel
Management Chaplain.
69
Appendix E
AGR Chaplains.
(a) Routine personnel actions are processed by the unit personnel section of your assigned unit. Routine
personnel actions include but are not limited to:
(1) Add missing documents to iPERMS
(2) Promotions filling out and submitting AHRC FORM 56-R forward to DACH-RCI
(3)MEDPROS update and scheduling for physical / PHA
(4) Awards
(6) Pay issues
(11) Educational benefits except VA benefits such as GI Bill
(13) SGLI updates
(b) DACH-RCI will:
(1) Conduct AGR accessions boards
(2) Make assignments
(3) Process all Professional Development Education (PDE) requests that require residency:
Chaplain Captain Career Course (C4) Phase II (Resident), Intermediate Learning Education (ILE
Resident), and Senior Staff College (Resident).
(4) Process promotions
(5) Process MRD extensions
(6) Process exclusion of Chaplain Candidate time from MRD
(7) Process resignations/separations / REFRAD
(10) Process branch transfer requests
(11) Sign conditional releases (DD 368)
(12) Any personnel actions in 1-4 c (1) the local unit cant accomplish.
70
Appendix F
Military Education
General Information.
a. During your Army career, you will be provided opportunities to attend military training. In order to
attend training you must ensure your physical (PHA must be completed annually) and security clearance
are current. Contact your unit administrator if those things are not current (IRR contact DACH-RCI PMO).
It could take up to six months to update either of these documents.
b. You must meet height/weight standards prior to report day of training. Standards are at:
(1) Male - http://usmilitary.about.com/od/army/l/blmaleweight.htm
(2) Female - http://usmilitary.about.com/od/army/l/blweightfemale.htm.
c. If administered you must pass the Army Physical Fitness Test (APFT). APFT standards are found
at: http://usmilitary.about.com/od/army/a/afpt.htm
d. Contact the PMO immediately if you need to cancel an order or change a school date, 703-695-
0312, 703-695-0326 or email RCIChapCareerMgr@conus.army.mil. Cancellations on or after the
effective date of the order are not allowed. Failure to attend a school once you are on orders may result
in an adverse action against you.
e. If you are traveling on HRC (Human Resources Command) travel orders make travel
arrangements only through Carlson Wagonlit Travel at (800) 288-5042, fax at 800-433-0521 or
www.cwtsatotravel.com. Select Military/Dept of Defense -> 1. Army -> Army Reserve -> your major
command or the RSC that services you.
f. HRC manages funds for attendance at the Chaplain Basic Chaplain Leadership Course, Chaplain
Captain Career Course Resident Phase and the Intermediate Level Education Resident Phase.
g. As soon as you are finished with a course, start planning your next required Professional
Development Education (PDE). Schools that fit in this category are basic, career, and field grade
education. Most promotion non-selects result from a failure to complete Military Education within the
prescribed timeframes.
1. Chaplain Basic Chaplain Leadership Course (CH-BOLC) 5-16-C20 and 5-16-C25 (PH 1, 2, 3).
a.This is the initial training for all new chaplains and chaplain candidates. You must complete this
course within 36 months of your first commission (this includes chaplain candidate time). Not completing
the course will result in being discharged from the Army. Chaplains from other branches who have a
basic branch OBC or BOLC are still required to attend CH-BOLC. The initial focus is on introducing you to
Army organization, structure, traditions and operations. Later, the training focus will shift to ministry skills
and how they apply to the Army. This course is broken up into four phases (Chaplain Initial Military
Training [CIMT] and phases 1 - 3) over a 12 week span.
(1) This is a resident only course, meaning that there is no correspondence work at all.
(2) Every Chaplain must complete and graduate from all four phases (CIMT and phases 1 - 3) of
CHBOLC.
(3) The active duty and the reserve component course schedule is virtually identical, except that
reservists may take the course one phase at a time.
b. Information about CHBOLC can be found at the United States Army Chaplain Center and School
(USACHCS) Web site at http://www.chapnet.army.mil/usachcs/reserve_comp_umt.html. The registrar Ms.
Alexander will email a welcome letter and updates to students as they appear on ATTRS. This letter
provides instructions on how to access the Blackboard website where students can not only download the
student handbook, but also look ahead at the course materials and course schedule. The handbook also
covers finance in-processing. Blackboard is a web-based training application. The link is
https://umm.ellc.learn.army.mil. It is important that students log on PRIOR to their arrival in the event
there are technical problems needing resolution. If you have technical difficulties email the System
Administrator at Frank.Spang@us.army.mil.
c. ATRRS Registration Guidelines -
(1) The RCI-PMO manages, controls and reserves all CH-BOLC. To ensure your reservation for
school, provide the PMO a completed DA Form 1058-R, 1058-R Supplement, DA Form 7349 indicating
your training request. Unit training NCOs or other personnel are to scan\email requests to the PMO:
71
Appendix F
Military Education continued
RCIChapCareerMgr@conus.army.mil or fax to: (703) 614-3848, or mail to: Office of the Chief of
Chaplains, DACH-RCP, 2700 ARMY PENTAGON WASHINGTON DC 20310-2700
. The request for orders must come from the RCI-PMO since HRC-Fort Knox is paying travel costs.
d. To download Army publications or forms:
(1) Go to www.us.army.mil and login using your AKO account.
(2) Left click on My Forms. (You can find this link on the top right corner of the home page.)
(3) Type in the Form Number space that is provided.
(4) Left click on the search button.
(5) Left click on the link under form title.
(6) Fill out the form.
e. All chaplain ATRRS requests are reviewed and seats are assigned by the PMO. Seats are
assigned first to those who are close to their 36 month requirement, next to those who are eligible for
promotion, lastly as a first come first serve basis. If a seat is not available, you will be placed in a wait
status. If a seat becomes available as a result of a cancellation, you will be given that seat. By the very
nature of this process it is possible you will be notified and receive orders for this school seat within two
weeks of the start date.
2. Chaplain Captain Career Course (C4) 5-16-C23 (DL), 5-16-C23.

a. The purpose of the C4 course is to develop military decision making skills for supervisory chaplains
to better facilitate religious support operations and command spiritual readiness. Army Reserve
chaplains can not complete the active duty C4 but must complete it in the two phases listed below.
b. Phase 1 (5-16-C23 (DL) This phase is available only by correspondence
To be eligible for Phase 1, students must have completed the CHBOLC. Chaplains who are transferring
into the Chaplaincy should contact USACHCS for information about specific requirements. Your unit will
enroll you in Phase I. If they have any questions they can contact C4 Distance Learning Program
Manager, e-mail: CHCS_Registrar@jackson.army.mil.
c. Phase 2 (5-16-C23). This phase is available only in residence at USACHCS
(1) To be eligible for Phase 2, students must have completed Phase 1 and be in the grade of CPT.
(2) For information and Letters of Eligibility, contact: USACHCS, ATTN: Mr. Frank Spang, 10100
Lee Road, Fort Jackson, SC 29207-7090, Phone: (803) 751-8249 or DSN 734-8249.
(3) To receive orders Army Reserve chaplains need to complete DA Form 1058-R, 1058-R
Supplement, DA form 7349 and return it to RCI-PMO: RCIChapCareerMgr@conus.army.mil or fax to:
(703) 614-3848, or mail to: Office of the Chief of Chaplains, DACH-RCP 2700 ARMY PENTAGON
WASHINGTON DC 20310-2700. The request for orders must come from the RCI-PMO since HRC-Fort
Knox is paying travel costs.
d. Lodging for Chaplains
USACHCS will make arrangements for your billeting for the two weeks of resident training. Upon
receiving notification to attend this course, call the Registrar at (803) 751-4553 or contact by e-mail:
CHCS_Registrar@jackson.army.mil.
e. C4 information can be found at the USACHCS web site at:
http://www.chapnet.army.mil/usachcs/training_directorate.html . The registrar Ms. Alexander emails a
welcome letter and updates to students as they appear on ATTRS. This letter provides instructions on
how to access the Blackboard website where students can not only download the student handbook, but
also take a look ahead at the course materials and course schedule. The handbook also covers finance
in-processing. Blackboard is a web-based training application. The link is https://umm.ellc.learn.army.mil.
It is important that students log on PRIOR to their arrival in the event there are technical problems that
need to be resolved. If you have technical difficulties email the System Administrator at
Frank.Spang@us.army.mil.
72
Appendix F
Military Education
General Information.
a. During your Army career, you will be required attend military training. In order to attend training
you must ensure your physical (PHA must be completed annually), security clearance and Civilian
Employment Information are current. Contact your unit administrator if those things are not current (IRR
contact DACH-RCI PMO). It could take up to six months to update an of these documents.
b. You must meet height/weight standards prior to the report date of training. Standards are at set
within AR 600-9, Chapter 3:
(1) http://www.apd.army.mil/pdffiles/r600_9.pdf
c. If administered; you must pass the Army Physical Fitness Test (APFT). APFT standards are found
in TC 3-22.20, Appendix A: http://www.ssi.army.mil/Library/files/tc3-22.20.pdf
d. Contact the DACH-RCI Training NCO immediately if you need to cancel an order or change a
school date, (703)-695-0321 or email RCIChapCareerMgr@conus.army.mil. Cancellations on or after the
effective date of the order are not allowed. Failure to attend school once you are on orders may result in
an adverse action against you.
e. If traveling on orders issued by HRC (Human Resources Command), travel arrangements can only
be made through Carlson Wagonlit Travel, phone numbers can be found by going here:
www.cwtsatotravel.com. Select Military/Dept of Defense -> 1. Army -> Army Reserve -> your major
command or the RSC that services you.
f. HRC manages funds for attendance at the Chaplain Basic Chaplain Leadership Course, Chaplain
Captain Career Course Resident Phase and the Intermediate Level Education Resident Phase.
g. As soon as you are finished with a course, planning for your next required Professional
Development Education (PDE) is advised. Schools that fit in this category are basic, career, and field
grade education. Most promotion non-selects result from a failure to complete Military Education within
the prescribed timeframes.
1. Chaplain Basic Chaplain Leadership Course (CH-BOLC) 5-16-C20 and 5-16-C25 (PH 1, 2, 3).
a.This is the initial military training for all new chaplains and chaplain candidates. Individuals must
complete this course within 36 months of their commissioning or re-appointment date(if preivous OBC/
BOLC has been completed), this includes chaplain candidate time. Not completing this course will result
in being discharged from the Army. Chaplains from other branches who have a basic branch OBC or
BOLC are still required to attend CH-BOLC. The initial focus is on introducing you to Army organization,
structure, traditions and operations. Later, the training focus will shift to ministry skills and how they apply
to the Army. This course is broken up into four phases (Chaplain Initial Military Training [CIMT] and
phases 1 - 3) over a 12 week span.
(1) This is a resident only course, there is no correspondence work at all.
(2) Every Chaplain must complete and graduate from all four phases (CIMT and phases 1 - 3) of
CHBOLC.
(3) The active duty and the reserve component course schedule is identical, except reservist officers
may take the course one phase at a time.
b. Information about CHBOLC can be found at the United States Army Chaplain Center and School
(USACHCS) Web site at http://www.chapnet.army.mil/usachcs/reserve_comp_umt.html. The registrar Ms.
Alexander will email a welcome letter and updates to students as they appear on ATTRS. This letter
provides instructions on how to access the Blackboard website where students can not only download the
student handbook, but also look ahead at the course materials and course schedule. The handbook also
covers finance in-processing. Blackboard is a web-based training application. The link is
https://umm.ellc.learn.army.mil. It is important that students log on PRIOR to their arrival in the event
there are technical problems needing resolution. If you have technical difficulties email the System
Administrator at Frank.Spang@us.army.mil.
c. ATRRS Registration Guidelines -
(1) The RCI Training NCO manages, controls and reserves all CH-BOLC. To ensure your
reservation for school, provide the Training NCO a completed DA Form 1058-R, 1058-R Supplement, DA
Form 7349 indicating your training request. Unit training NCOs or other personnel are to scan\email
requests to the PMO:
73
Appendix F
RCIChapCareerMgr@conus.army.mil or fax to: (703)-614-3848, or mail to: Office of the Chief of

Chaplains, DACH-RCP, 2700 Army Pentagon, Washington, DC, 20310. The request for orders must
come from DACH RCI since HRC-Fort Knox is paying travel costs.
d. To download Army publications or forms:
(1) Go to www.us.army.mil and login using your AKO account.
(2) Left click on My Forms. (You can find this link on the top right corner of the home page.)
(3) Scroll halfway down the page and download the program Lotus, this will enable you to view
and use government forms.
(4) Type in the Form Number space that is provided.
(5) Left click on the search button.
(6) Left click on the link under form title.
(7) Fill out the form.
e. All chaplain ATRRS requests are processed by the RCI Training NCO. Seats are assigned first to
those who are close to their 36 month requirement, next to those who are eligible for promotion, lastly as
a first come first serve basis. If a seat is not available, you will be placed in a wait status. If a seat
becomes available as a result of a cancellation, you will be given that seat. By the very nature of this
process it is possible you will be notified and receive orders for this school seat within two weeks of the
start date.
2. Chaplain Captain Career Course (C4) 5-16-C23 (DL), 5-16-C23.

a. The purpose of the C4 course is to develop military decision making skills for supervisory chaplains
to better facilitate religious support operations and command spiritual readiness. Army Reserve
chaplains can not complete the active duty C4 but must complete the USAR C4 in the two phases listed
below.
b. Phase 1 (5-16-C23 (DL) This phase is available only by correspondence
To be eligible for Phase 1, students must have completed CH-BOLC. Chaplains who are transferring into
the Chaplaincy should contact USACHCS for information about specific requirements. You will register
for this course through the DACH RCI Training NCO.
c. Phase 2 (5-16-C23). This phase is available only in residence at USACHCS
(1) To be eligible for Phase 2, students must have completed Phase 1 and be in the grade of CPT.
(2) For information and Letters of Eligibility, contact: RCI Training NCO.
(3) To receive orders, Army Reserve chaplains need to complete DA Form 1058-R, 1058-R
Supplement, DA form 7349 and return the RCI Training NCO: RCIChapCareerMgr@conus.army.mil or
fax to: (703)-614-3848, or mail to: Office of the Chief of Chaplains, DACH-RCP Room 2A514A, Army
Pentagon, Washington, DC 20310. The request for orders must come from DACH RCI since HRC-Fort
Knox is paying travel costs.
d. Lodging for Chaplains
USACHCS will make arrangements for your billeting for the two weeks of resident training. Upon
receiving notification to attend this course, call the Registrar at (803) 751-4553 or contact by e-mail:
CHCS_Registrar@jackson.army.mil.
e. C4 information can be found at the USACHCS web site at:
http://www.chapnet.army.mil/usachcs/training_directorate.html . The registrar Ms. Alexander emails a
welcome letter and updates to students as they appear on ATTRS. This letter provides instructions on
how to access the Blackboard website where students can not only download the student handbook, but
also take a look ahead at the course materials and course schedule. The handbook also covers finance
in-processing. Blackboard is a web-based training application. The link is https://umm.ellc.learn.army.mil.
It is important that students log on PRIOR to their arrival in the event there are technical problems that
need to be resolved. If you have technical difficulties email the System Administrator at
Frank.Spang@us.army.mil.
74
Appendix F
3. Intermediate Level Education Common Curriculum (ILE-CC) 1-250-ILE-CC.

a. Overview. ILE has replaced the Command and General Staff Chaplain Course (CGSOC). The ILE
concept provides for a common core course standardized across all career fields and functional areas.
The focus of the ILE common core course is to establish a common Army operational war-fighting culture
to prepare field grade chaplains for service at the brigade, division, and corps levels. Specific continuing
education designed for individual career fields and functional areas will occur separately from the ILE
common core course.
b. Resident ILE - Some reserve chaplains may have the option of attending resident ILE. Allocations
for attendance by reserve component chaplains will be determined by the PDE Board and approval is
required prior to resident attendance. Those currently mobilized, must be in a TDY status, from their
mobilized unit and the unit must pay all TDY costs. Seat reservation is completed at the
RCI-PMO level.
(1) Go to www.hrc.army.mil
(2) Click Log in
(3) Bring your mouse to Education and click Reserve Chaplain Development
(4) Under PDE click on Boarded PDE.
(5) AGR chaplains click AGR PDE (ILE-SGSC) Application.
(6) All Other chaplains click NON-AGR PDE (ILE-SGSC) Application.
(7) Follow the instructions on the application.
c. Non-Resident ILE - Non-resident ILE-CC will be taught in two format options:
(1) The Army School System Battalion (TASS BN)
(2) Web-based.
d. TASS BN - The TASS BN option will consist of three phases taught over approximately 13 months:
(1) Phase I (two weeks of Active Duty Training (ADT) in the summer)
(2) Phase II (Inactive Duty Training (IDT) from October through May in evening or weekend
formats),
(3) Phase III (two weeks of ADT the following summer).
e.TASS BN ILE Application Procedures
(1) Chaplains (AGR, TPU, IMA, IRR) should submit a DA Form 1058-R, 1058-R Supplement, DA
form 7349 to the RCI Training NCO. Scan\email to: RCIChapCareerMgr@conus.army.mil or fax to:
(703)-614-3848 to secure an ILE seat reservation through ATRRS.
f. Web-based - This version is a distance learning approach which mirrors the TASS BN courses and
allows students to switch between options at phase breaks.
(1) This will provide students flexibility in completing ILE-CC requirements.
(2) Enroll on line at https://cgsc2.leavenworth.army.mil/DDE/enrollinstructions.asp (Note: you must
use your AKO log in and password to access this site. Copy and paste the URL into the address box of
your web browser.)
g. Education Requirement - Chaplains enrolling in ILE-CC must complete the entire program to be
deemed educationally qualified for promotion to lieutenant colonel.
(1) All phases of ILE-CC must be completed, within 18 months, start to finish.
(2) Chaplains must complete 100% of ILE-CC to be educationally qualified for promotion.
4. Branch Functional Courses.

a. Chaplain Major Course/ Brigade Chaplain Functional Area Qualification Course (5G-FA56)
Available only to chaplains nominated by RSC Command Chaplains and selected by the USARC
Chaplains Office. Contact your supervisory chaplain for more information.
b. This Chaplain Major Course (two-weeks) is the Chaplain Professional branch specific portion
(functional) of ILE training conducted at USACHCS. It prepares the chaplain for the leadership and
supervisory ministry requirements of the Chaplain Corps. This course is unfunded and not required for
promotion to LTC. Your home station/unit is responsible for all funding of Pay and Temporary Duty (TDY)
costs for course attendance. IRR chaplains cannot apply and will not be funded.
75
Appendix F
1 2
c. Chaplain Lieutenant Colonel Course (5G-F3) and Chaplain Colonel Course (5G-F4)
(1) Available only to chaplains nominated by RSC Command Chaplains and selected by the USARC
Chaplains Office. Contact your supervisory chaplain for more information.
(2) These courses are two-weeks in residence at USACHCS and are not mandatory for promotion.
(3) These courses are unfunded and not required for promotion. Your home station/unit is
responsible for all funding of Pay and TDY costs for course attendance. IRR chaplains cannot apply and
will not be funded.
5. Senior Service College (SSC)/ Professional Development Education (PDE).

a. Selection. The DA Special Staff SSC board selects chaplains for resident SSC (US Army War
College/National Defense University) and provides an additional OML for slating the US Army War
College Distance Education Program (USAWCDEP) and MEL 1 producing Fellowships.
b. All chaplains are normally considered for all PDE opportunities. Contact your senior level chaplain
leadership for details. Follow instructions to apply for PDE opportunities:
Go to - 1) Go to www.hrc.army.mil
2) Click Log in
3) Bring your mouse to Education and click Reserve Chaplain Development
4) Under PDE click on Boarded PDE.
5)Click SSC Application Form.
6) Follow the instructions on the application
6. Chaplaincy Annual Sustainment Training (CAST).

a. Identifies the U.S. Army Chief of Chaplains vision and training philosophy to train Active, Reserve
Components and ARNG Chaplains and Chaplains Assistants through "regional training" events. The
focus of all Chaplain UMT education and training is to update professional skills in the military context and
develop UMT proficiency. Training is conducted in core and mandatory modules addressing mobilization,
funeral/memorial support, combat developments and accessioning/recruiting. Each AGR and TPU
chaplain and chaplain assistant are expected to attend the training annually. This is a unit funded
course. IMA chaplains and chaplain assistants are only authorized 12 days AT and cannot attend the
course unless their parent agency can receive additional AT for this purpose. The agency that the IMA
works for will cover all TDY and pay expenses. IRR chaplains and assistants are not funded to attend
this training. They may however attend for points only (no pay or travel expenses will be authorized).
7. Other Chaplain Related Courses.

a. There are several other Chaplain related courses that you may apply for if your unit is willing to
fund your pay and TDY costs for course attendance.
b. The following is a list of chaplain related courses. Courses may be discontinued so have your
ATRRS unit clerk check for availability and class schedules:
(1) CHAPLAINCY RESOURCES MANAGER (5G-F7/561-F6) 2 weeks
(2) RELIGIOUS SUPPORT OPERATIONS (GWOT) (5G-F11/561-F10 (G) 1 week
(3) COMBAT MEDICAL MINISTRY (5G-CMM-7S) - 2 weeks
(4) EMERGENCY MEDICAL MINISTRY (G-F9/561-F9) 2 weeks
(5) MEDICAL MINISTRY SPIRITUAL HEALTH (6H-300/A0801) 5 days
(6) MEDICAL MINISTRY SUBSTANCE ABUSE (6H-300/A0804) 5 days
(7) MEDICAL MINISTRY CRITICAL EVENT MANAGEMENT (6H-300/A0811) 5 days
(8) MEDICAL MINISTRY TRAUMA RECOVERY GRP DYNAMICS (6H-300/A0816) 5 days
(9) MEDCOM UNIT MINISTRY TEAM (UMT) TRAINING (6H-A0806) 5 days
(10) CLINICAL PASTORAL EDUCATION (5G-CPE-7R) 49 weeks
(11) CLINICAL PASTORAL EDUCATION INTERN (5G-F8) 10 weeks
1
Previously called the Division-Level Chaplains Course.
2
Previously called the Installation Chaplains Course.
76
Appendix F
(12) CHAPLAIN ANNUAL SUSTAINMENT TRAINING COURSE (CAST) 3 days

(13) NATO CHAPLAIN OPERATION COURSE (NSS-M5-37) 1 week
(14) RELIGIOUS DIVERSITY/ACCOMMODATION (J1SN-US464) 2 days
(15) RELIGIOUS DIVERSITY/ACCOMMODATION (J1SN-US464-LB) 1 day
(16) ADV PERSIAN FARSI STDIES OF IRANIAN RELIGIONS (PERS-3860) 2 weeks
8. Skill Identifiers, DA PAM 611-21Chaplain Education and Training 7E.

a. 7M Chaplain Resource Manager
(1) Descriptions of positions. Positions which require advanced skills at USARC, HQDA and
USACHCS. These skills include:
(A) Ability to issue guidance and instruction for development or religious program/budget
requirements (appropriated and non-appropriated).
(B) Ability to coordinate/supervise preparation of religious program/budgets (appropriated and
non-appropriated).
(C) Ability to monitor the implementation of religious program/budgets and exercise staff control
over accounting and financial procedures in areas of responsibility.
(D) Ability to coordinate, evaluate, and conduct in-depth periodic review and analysis of religious
programs, evaluating current procedures and organizational goals and objectives to ensure that proper
directives and instruments or procedures are established.
(E) Ability to analyze total religious program/budget capabilities and recommend appropriate
funding to implement approved programs.
(2) Qualifications. Requires demonstrated aptitude and completion of an accepted post graduate
and Military Comptrollership Course prior to reporting for utilization assignment. Additionally, must
have documented Evaluation Reports reflecting satisfactory service during the utilization assignment.
(3) Restrictions. For use with Chaplain Branch AOC only. Application must be made through the
supervisory chaplain by the end of the second year of the utilization or upon reassignment if less than 2
years.
b. 7S Combat Medical Pastoral Care Specialist
(1) Description of positions. Identifies positions requiring specialized ministry in a battle field
healthcare environment as part of a healthcare team.
(2) Qualifications. Requires completion of one unit of Clinical Pastoral Education (CPE) from any
Army CPE Center or a civilian setting accredited by the Association of Clinical Pastoral Education, and
completion of the Combat Medical Ministry Course, Brooke Army Medical Center (BAMC).
(3) Restrictions. For use with Chaplain Branch 56A AOC only.
c. 7R Hospital Ministries
(1) Description of positions. Identifies positions which require advanced pastoral skills in ministry in
a hospital (except in Combat Support Hospital and Combat Stress Control Medical Company must use SI
7S) setting.
(2) Qualifications. Requires completion of at least one advanced unit or post-graduate level clinical
pastoral training equivalent in a hospital setting and completion of one year satisfactory service in an
identified position.
(3) Restrictions. For use with AOC 56A only. Application must be made through the supervisory
chaplain by the end of the second year of assignment in a hospital unit or upon reassignment if less than
2 years.
d. 7K Marriage and Family Ministries
(1) Description of positions. Identifies positions that require pastoral skill in the field of marriage and
family ministries, including related management skills.
(2) Qualifications. Requires completion of one year of post-graduate level clinical training focusing
on the use of pastoral counseling to facilitate the improvement of marriage and family relationships and
documented satisfactory service during the utilization assignment.
(3) Restrictions. For use with Chaplain Branch AOC only. Application must be made through the
supervisory chaplain by the end of the second year of the utilization or upon reassignment if less than two
years.
77
Appendix F
Military Education Continued
e. 7F Pastoral Coordinator
(1) Description of positions. Identifies positions requiring advanced skills in the direction and
coordination of chaplain administration activities in manpower, personnel, finance, logistics, and facilities
management.
(2) Qualifications. Requires completion of the following:
(A) Planning, programming and budgeting systems course, U.S. Army Institute of Administration,
or
(B) Installation management course, USALMAC, or
(C) Equivalent training and experience in the military system (OJT). Requires one year
satisfactory service in an identified position.
(3) Restrictions. For use with Chaplain Branch AOC only.
f. 7E Chaplain Education and Training
(1) Description of positions. Identifies positions requiring special qualifications and training in the
field of education for service as instructors or staff in chaplain subjects and moral leadership at Army
service school, organized training facilities, or command professional development program.
(2) Qualifications. Requires completion of the Advanced Chaplain Training Course, a Chaplain
Education and Training Course, and one year of satisfactory experience in an identified position.
(3) Restrictions. For use with AOC 56A only.
g. 1S Suicide Intervention Trainer
(1) Descriptions of positions. Identifies positions requiring special qualifications and training in the
area of Train-the Trainer to conduct Applied Suicide Intervention Skills (ASIST) workshops.
(2) Qualifications. Requires completion of the five day applied suicide intervention skills training
(ASIST) training-for-trainers. Must conduct three ASSIST workshops within one year to obtain the ASI
1S.
(3) Restrictions. None
78
Appendix G
Professional Development Education (PDE) Information
1. Purpose. To provide information and guidance on how to properly complete required documents for
attending PDE schools.
2. Background. This information will ensure the timely and appropriate registration for Chaplains for
future schools.
3. Instructions. Follow the guidelines below to properly complete the required forms to register for
school. ALL OF THESE DOCUMENTS MUST BE COMPLETED AND RETURNED TO SECURE A
SEAT IN SCHOOL. Once you have completed the required forms, send them to the Chaplain Career
Manager Email address: RCIChapCareerMgr@conus.army.mil
a. See the following pages for examples of how to complete the required forms to attend school.
Complete all areas that are highlighted and remember these examples are only a guide.
(1) DA Form 1058 Supplement Complete highlighted areas.
(A) Legal Name Full legal name of Soldier; (Last name, First name, MI), No Nicknames,
commonly used names, or middle names in lieu of military Identified legal name.
(B) SSN Soldiers social security number
(C) Rank 2LT, 1LT, CPT
(D) Spouses Name Name of Wife or Husband
(E) Prior Enlisted Active Time If prior Active Duty, place the total time you spent on Active duty
in this space.
(F) School Choice Complete your school choice as shown by the example already provided.
(G) Mode of Transportation- Clearly mark Air or privately owned vehicle (POV) for your mode of
travel. (Depending on your location and constructive cost to the government, you may not be allowed to
drive your POV.)
(H) If you desire to attend more than one phase list them as shown in the 2nd or 3rd choices on
the 1058 Supplemental form.
(2) DA Form 1058-R - Complete highlighted areas as above.
(A) Box 1-TO: CH (LTC) Thomas Eddy 2700 ARMY PENTAGON WASHINGTON DC 20310-
2700
(B) Box 2-18-Use enclosure as a guide. Unit of assignment is your unit. If in the IRR it is:
(Box 6) HRC/IRR and (Box 8) Branch is CH.
(C) Box 20- You will list the total number of days you will be in training, the start date of the
training and location. If you are completing more than one phase of school at the current time, you will
still only list it once, with the total number of days.
(D Box 24-You must sign this form.
(E) Box 26- ecurity Clearance: Place the type of clearance or status of your clearance here.
Interim, Secret, Top Secret. If you have no clearance state: None
(3) DA Form 7349 Complete highlighted areas
(A) Box 7- List all medications that you are currently taking. Daily vitamins are not needed to be
listed on this form.
(B) Box 8- Explain any YES answers from Boxes 1-6.
(C) Box 14-26 are to be completed by Physician, and does not need to be completed.
(5) Send completed forms to Ms. Carolyn Washington (RCIChapCareerMgr@conus.army.mil)
following the above instructions. Completed forms need to be submitted not later than 60
days prior to the start date of the school.
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Appendix H
Promotion Board Pre-Combat Checks (PCC)
Knowing how a board works. Are there ways for chaplains to prepare for consideration? There are,
indeed. To put it in understandable language, all chaplains should conduct personnel PCC of their file,
and using the acronym of METT-T just might help!
1 MISSION - Get _________ (promoted, selected, schooled ... fill in the blank).
2. ENEMY - Anything that might detract from the quality of your file you could influence before the
board meets. What are those things?
(a) Poor, old, or no Official DA Photo: Board members often report that the photo is what gives
them the first impression of a file and an chaplain never gets a second chance to make a good first
impression! The number one complaint and comment from after action reviews done by board members
is that many USAR Chaplains do not have a photo at all. If you want to be promoted, get a photo in your
records! (Go to HTTP://WWW.DEFENSEIMAGERY.MIL/COMMUNITY/FACILITIES.HTML to find your
nearest DAPMIS photographic facility location)
(b) Outdated (defined as more than five years old); but remember your uniform should be
consistent with the information contained on your ORB, i.e., rank, and awards, which often means five
years between photos is too long. An old photo detracts from an overall good first impression.
Additionally, unprofessional appearance in the official photo subtracts from that first impression. For
example, if the color of the blouse is different from the trousers, if the uniform has an unkempt
appearance ("did that one just come out of a duffel bag?"). Or if an chaplain has inappropriate branch
insignia or unauthorized accouterments (it is a good idea to check AR 640-30 on this), then you can bet
the board members will be influenced. Board members continuously report photos showing an chaplain
with a neat appearance, looking relaxed, with a facial expression which reflects that they are enjoying
what they are doing will carry the most amount of weight with the board. To ensure all is well, chaplains
should review AR 640-30 (Photographs for Military Personnel Files) and AR 670-1 (Wear and
Appearance of Army Uniforms and Insignia). A recent board after action review had this comment: The
DA photo is the most important handshake an chaplain can make with DA promotion boards.
(c) DA Form 2-1 or Chaplain Record Briefs (ORB) that are not current or complete: Board
members have only a few minutes to spend on each file. The DA Form 2-1 or ORB is the historical road
map for where chaplains have been and what they have done. It too, is an opportunity for an chaplain to
put their best foot forward. Before the board chaplains should ensure their DA Form 2-1 or ORB is
certified, all information is current and correct and that the documents are not covered with cross outs and
erasures. Place particular emphasis on date of rank, active federal service data, assignment history,
awards, date of last photo and physical exam, and military and civilian education levels and institutions
where acheived.
(d) Loose paper in the file: Letters to the Board President should be brief with the intent of
clarifying why a significant element is missing from the file. Irrelevant letters (those that may be perceived
as self-serving) detract from a file. A comment from one of the board after action reviews (by chaplain
board members) stated: Letters to the President of the Board often appeared self-serving and used poor
grammar. A poorly written or self-serving letter will do more harm than not having one at all. Although
letters to the President of the board are authorized, but not required do not write a letter unless it is
necessary.
3. TERRAIN - Chaplains need to understand what is required for each specific board.
(a) Promotion, military schooling and command boards require the standard photo, Official
Military Personnel File (OMPF) and ORB.
(b) Any special requirements over and above those listed are included in the official board
announcement.
4. TROOPS AVAILABLE: There are several individuals and organizations that can help in
accomplishing the mission. Chaplains should rely on all of these for advice, assistance and service.
Some particulars:
(a) Commanders, Raters and Senior Raters: These individuals can help in writing appropriate
job descriptions, giving advice on career opportunities and decisions and fine-tuning some of those items
that will allow an chaplain to serve at their full potential.
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Appendix G
Pre-Combat Checks (PCC) continued
(b) CSM, First Sergeants and Colleagues: These individuals will give a critical eye to your
photo and your chaplain records brief. The wise chaplain will allow a CSM or a 1SG to critique a
professional photo. If errors are found, reschedule and take another one.
(c) Regional Support Command Unit Ministry Team (UMT): The RSC UMT is responsible for
ensuring records are updated and making assignment history changes. Chaplains need to ensure they
are communicating with the RSC UMT. It often takes more time than just a birth month audit.
(d) The Personnel Management Chaplain at DACH-RCI is available to give professional career
advice to all USAR Chaplains. As a tip, though, know the PMO is busily working assignments, career
management issues, and other personnel actions; it's better to start at the RSC UMT for requests for
changes or record updates. Always seek the wise council of your first line supervisory chaplain and
SrACH. Chaplains also need to know that not all documents belong in the official military record and
the DA Form 2-1 or ORBs cannot be changed without proper documentation (proof).
5. TIME - Use time as a resource. Don't wait until the last minute to schedule your photo, update
your records, and My Board File. Again, the boards are scheduled at least one year in advance. Know
when your board meets and allow a minimum of 90 days for photos and other important data to reach
your Board File. The following are a few tips that fall under the "time" category:
(a) Understand the requirements for "complete the record" reports and when OERs must arrive at
HRC to be seen by the board. If a through-date is one day past the cutoff, the OER will not go before the
board. All these requirements -- report through dates, requirements for complete the record OERs, and
board cutoff dates -- are all listed in detail in the message sent to the field for each particular board.
(b) The board message identifies, by date of rank, which chaplains fall into the various zones of
consideration (In-the-Zone which includes above-the-zone & primary zone and Below-the-Zone) for each
board. Each chaplain should know how his or her particular year group and timeline fits with each board
schedule.
(c) Allow for "lead time" when submitting photos or changes to your OMPF. Always check your
File after submission of document.
(d) Ensure the DACH-RCI PMO has your correct address and knows your phone number. You
update these through AKO.
6. Summary - Although there will come a time in everyones career that they have met their full
potential knowing the operation of a board and how best to prepare your official military file for evaluation
will certainly contribute to reaching career goals and aspirations.
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Appendix H
Promotion and Selection Board Checklist
Photo
_____ Official DA Photo (within 5 years, current rank, awards in photo and board file match)
Evaluations
_____ OERs/NCOERs or AERs to cover entire career (Exception: 2LT, 1LT, and WO1 OERs are masked
after promotion to CPT or CW3 and will not be seen by the board)
_____ Non-Rated statements to cover gaps in rating periods
_____ Explain other gaps in letter to the board
_____ PROFILED OERs missing from your file, send to OMPF email for your board
_____ UNPROFILED OERs missing from your file, send to OERSE
Awards
_____ Award certificates for all permanent awards, ribbons, badges worn in photo
_____ Explain discrepancies in letter to the board (ex: lost certificate, but DD Form 214 validates award
of ARCOM in 1999)
_____ Missing award certificates, send to OMPF email for your board
ORB/ERB/DA Form 2-1
_____ ORB: IRR/IMA chaplains encouraged to submit an ORB. View Instructions
_____ ORB/ERB for AGR Soldiers: will be added to your board file per MILPER message. How to update
ORB/ERB
_____ Submit to Non-OMPF email address
Letter to the board (if necessary)recommend limit of one page
_____ Explain periods of non-rated time

_____ Explain location of proof of missing award certificates (ex: DD Form 214 from 1996 validates
award of Ranger Tab)
_____ Explain lack of current activity (ex: served three years in IRR, returned to TPU status)
_____ Explain relevant civilian acquired skills, experience, assignments not otherwise contained in your
board file
_____ Missing documents should be emailed to the appropriate address
Board Applications/Preference Statements/Waiver Requests
_____ Submit per the instructions in the MILPER Message for your board
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Appendix I
RESERVE COMPONENT RETIREMENT SYSTEM

GENERAL
If you are a U.S. Army Reserve or National Guard member, you must meet the following
minimum requirements to be eligible for retired pay at age 60:
be at least 60 years of age; and
have performed at least 20 years of qualifying service computed under Section 12732, Title
10, United States Code; and
not be entitled, under any other provision of law, to retired pay from an armed force or
retainer pay as a member of the Fleet Reserve or the Fleet Marine Corps Reserve; and
Chaplains who apply for retirement will submit their packet to: Commander, HRC, ATTN;
ARPC-PDR-RCR, 1600 Spearhead Division Avenue Dept 420; Fort Knox, KY 40122-5402.
Do not send it to the DACH-RCI PMO. The DACH-RCI PMO does not process retirements.
Reserve Component (RC) commissioned chaplains are eligible for a Non-Regular Retirement
(commonly referred to as a reserve retirement) when they have completed 20 or more good, qualifying
years of reserve service. Ten of the 20 years of the reserve service must be commissioned service in
order for the individual to retire as a chaplain. Reserve service does include time served on active duty
on either the RASL or the ADL as a Reserve Component Commissioned Chaplain, i.e. Other Than
Regular Army.
There is no longer a requirement to serve a certain period of time in a RC before retirement.
Soldiers who complete 20 qualifying years on or after 26 April 2005 are not required to meet a minimum
Reserve Component service rule to qualify for retired pay.
Members of the National Guard and Reserves are able to reduce the age at which they are
eligible to receive retirement pay by three months for each cumulative period of 90 days served on active
duty in any fiscal year. Qualifying active-duty service performed after 28 JAN 2008, the date on which the
fiscal 2009 National Defense Authorization Act was enacted, is creditable. The minimum retirement age
under this law is 50 years old. The law does not provide credit for time served on or before 28 JAN 2008.
In order to receive military retiree medical benefits, the member must still wait until age 60.
RETIREMENT POINTS ACCOUNTING SYSTEM (RPAS)
In 1981, HRC created the Retirement Points Accounting System (RPAS), an automated system
that annually accumulates and verifies retirement points data for each Reserve Soldier. With RPAS,
errors can be easily corrected while the information needed to correct them is still available.
ESTABLISHING A RETIREMENT YEAR END (RYE) DATE
This subject is too complex to be explained effectively in a publication of this nature. In very
general terms, however, a Soldier establishes a retirement year ending (RYE) date by entering the Active
Reserve. The date you enter the Active Reserve is your retirement year beginning (RYB) date. As long
as you have no break in service, your RYE will be one year later. For example, a Soldier who joins the
Active Reserve on 2 July 1986 would have a RYB of 2 July 1986 and a RYE of 1 July 1987.
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POINTS
For USAR Soldiers, the AHRC Form 249-2-E (Chronological Statement of Retirement Points) and
(Detail Point Listing for Previous Retirement Year) is available online at https://www.hrc.army.mil/portal/.
Points are credited on the following basis: There are four dates to keep in mind regarding the
maximum inactive (non-active duty) points allowed per retirement year.
Effective Date Maximum Points Allowed
30 July 2007 to present 130
31 October 2000 90
23 September 1996 75
Prior to 23 September 1996 60
MAXIMUM POINTS
Currently, Soldiers are allowed a maximum of 130 points per year for IDT, extension courses, and
membership points. They will be given credit for all Active Duty (AD), Active Duty for Training (ADT),
Annual Training (AT), and Active Duty for Special Work (ADSW) -- including Funeral Honors Duty if
performed in an active duty status -- beyond the maximum allowable limit for any given retirement point
year. There is no grandfathering for any of these changes; nor is there authorization for recalculation of
retirement pay.
QUALIFYING YEARS
As a Reserve/National Guard Soldier, you must have 20 qualifying years of service to be eligible
for retired pay at age 60. A qualifying year is one in which you earn a minimum of 50 retirement points.
For a full explanation of how retirement years are established see AR 140-185, Unit Technician, Regional
Support Team or Army Reserve Personnel Command.
You must earn a minimum of 50 points per retirement year in order for that year to qualify as a
creditable or "good" year for retirement purposes. If you fail to earn the minimum 50 points per year, that
year will not count towards retirement. Also, you may be subject to removal for failure to participate
satisfactorily. Partial periods of service require completion of a minimal amount of retirement points in
order to qualify for retirement purposes. See AR 140-185, Appendix B.
EARNING POINTS
You can earn retirement points in these ways:
Inactive Duty for Training (IDT) points (earned as a TPU member or as an IRR/IMA Soldier
attached to a Troop Program Unit)
Active Duty (AD)
Active Duty for Training (ADT)
Annual Training (AT)
Active Duty Special Work (ADSW)
Correspondence Course Points
Funeral Honors Duty
Points-only (non-paid) status (i.e., Reinforcement Training Unit (RTU) Soldiers)
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Personnel on AD, ADT, AT and ADSW are awarded one point for each calendar day they serve in
one of these categories. Additional retirement points cannot be awarded for other activities while in an
active duty status. The only exception is correspondence course points.
Army Regulation 140-185, Table 2-1, provides the criteria for the awarding of retirement points for IDT
performed in accordance with Army Regulation 140-1.
As an IRR or IMA Soldier, submit your DA Form 1380s and any nonresident correspondence course
completion notices, prior to completion of your Retirement Year Ending Date (RYE). This will ensure that
your annual AHRC Form 249-2-E is accurate and current.
Most types of IDT points earned are covered by one of the following rules:
Four-Hour Rule
One point for each 4-hour period of IDT performed. Normally, these are Soldiers in a TPU.
Maximum of two points per day.
Meetings (Seminars, Symposia, Professional Development). Per DoD Instruction 1215.7,
effective 31 October 2000, Soldiers will only be allowed one point per day. Training must be a
minimum of 4 hours long.
Two-Hour Rule
Per DoD Instruction 1215.19, effective 12 December 2000, the following types of duty require a minimum
of two hours:
Funeral Honors Duty. You receive one point for each day in which you perform funeral honors
duty. Minimum 2 hours, including travel. You may perform no more than 1 Funeral Honors Duty
per day.
IDT duty in a non-pay status. One retirement point per two hours (minimum) with a maximum of
one point authorized in any 1-calendar day. Example: RTU members drilling for points-only.
Correspondence Course Points

Most correspondence course points are automatically reported through an interface with TRADOC. Points
are awarded within the appropriate RYB/RYE dates. Soldiers are awarded one retirement point for every
three hours of course credit. Points are awarded only after successful completion and receipt of grade for
the course or sub course
UPDATING / CORRECTING POINTS

TPU and below the line AGR Chaplains:
Unit Administrators are responsible for submitting corrections of TPU soldiers' retirement points through
RLAS. HRC does not process written requests for point corrections for TPU Soldiers unless a unit
administrator is experiencing problems with retirement point submissions due to conflicting or erroneous
Retirement Year Ending (RYE) dates. Send these specific Soldier cases to the appropriate Personnel
Action Branch retirement point analyst for assistance.
To assist your UA in making changes to your point account, provide him/her with your proof of
performance documents, including any of the following:
Pay vouchers or LES statements

DA Form 1380
Copies of DA Form 1379 (Unit Attendance Roster)
Previous copies of AHRC Form 249-2-E
DD Form 214
DA Form 1383
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AGUZ Form 115
NGB 23
IRR, IMA and above the line AGR chaplains will send documents to the PMO. Only the above
documents will be used to correct points.
COMPUTATION OF RETIRED PAY

You can now calculate your ESTIMATED retirement pay on-line. For information on using the
interactive Calculate Retired Pay Application, read the "How to ESTIMATE Your Retired Pay" section.
There is now an interactive Calculate Survivor Benefit Plan Application for retirement benefits and costs,
read the "How to ESTIMATE Your Reserve Component Survivor Benefit Plan " section. This is found at:
https://www.hrc.army.mil/site/reserve/Soldierservices/retirement/valueofapoint.asp
HRC will notify the Defense Finance & Accounting Service (DFAS) of the number of years service
youve earned. Separating/discharging rather than transferring to the Retired Reserve will impact
your retired pay and should be carefully considered. Guard and Reserve members who separate or
are discharged before age 60 will be credited for basic pay purposes only with the years up until their
discharge. Members who transfer to the Retired Reserve until age 60 will receive credit (for basic pay
purposes only) for the years spent in the Retired Reserve.
Depending on the date you initially entered military service, also called your DIEMS date (see the
DIEMS Information Paper also in this section of the homepage), your monthly Reserve retired pay will be
calculated under the Final Basic Pay or High-3 formula as follows:
DIEMS date before 8 September 1980 Final basic pay. Multiply your years of
satisfactory (equivalent) service by 2.5%, up to a maximum of 75%. Multiply the result by the
basic pay in effect on the date your retired pay starts.
DIEMS date on or after 8 September 1980 High-3. Multiply your years of satisfactory
(equivalent) service by 2.5%, up to a maximum of 75%. Multiply the result by the average of
your highest 36 months of basic pay. The highest 36 months for a member who transfers to
the Retired Reserve until age 60 will normally be the 36 months before they turn 60.
Members who request a discharge from the Retired Reserve before 60, however, can only
use the basic pay for the 36 months prior to their discharge. Think carefully before requesting
a discharge from the Retired Reserve!
20-YEAR LETTER
For years the services had difficulty accurately establishing when a member of a reserve component
had completed 20 qualifying years of service. Many Soldiers stopped participating when they believed
they had completed 20 qualifying years only to discover, much too late (at age 60), that they did not meet
the requirements for retired pay.
In 1966, PL 89-652 imposed a requirement on the Service Secretaries to notify members of the
reserve components when they had completed sufficient years for retired pay purposes. All Reserve
Component Soldiers who complete the required years of service to become eligible for retired pay at age
60 will receive a 20-year letter as their written notification of that eligibility. Army Reserve members
receive notification of eligibility from the Commander, U.S. Army Human Resources Command If you
have 20 years of qualifying service documented on the Retirement Points Accounting System (RPAS),
you automatically receive your notification letter approximately 45-60 days following the end of your
retirement year or after corrective action is posted in RPAS about your completed service.
If RPAS is not correct and you have 20 qualifying years, you must submit documentation and
have the record screened by HRC prior to the applicable RYE before your 20-year letter will be issued.
If you are a Troop Program Unit (TPU) member who does not have sufficient service documented
in RPAS to generate an automated letter, you must work with your Unit Administrator to document the
missing service via RLAS.
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AGR, IMA and IRR chaplains who do not have sufficient service documented in RPAS to generate
an automated letter, must work with DACH-RCI PMO to document the missing service.
To receive prompt notification of eligibility, you must ensure your address of record is valid in TAPDB-
R. You should update your address in your personal record on the HRC website portal
https://www.hrc.army.mil/portal/, and also with your unit, the RSC Command Chaplains Office and the
DACH-RCI PMO.
RETIRED PAY PROCESS
Once you receive your 20-year letter, eligibility for retired pay based on non-regular service may not
be denied or revoked on the basis of any error, miscalculation, misinformation, or administrative
determination of years of service performed, unless it resulted directly from fraud or misrepresentation.
Administrative errors, such as the awarding of too many points, can be corrected; however, eligibility for
retired pay cannot be withdrawn. The 20-year letter is a valuable document and should be stored in a
safe place with other documents pertaining to your estate.
Anytime after you have received your 20-year letter you may request transfer to the retired reserve or
discharge and you will be separated from active reserve service. Chaplains assigned to a TPU will
complete DA 4651-R, Request for Reserve Component Assignment or Attachment, requesting transfer to
the retired reserve or requesting discharge and submit through TPU commander. IRR and IMA Chaplains
complete DA 4651-R and submit to Chaplain Career Manager Email address:
RCIChapCareerMgr@conus.army.mil
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HRC will mail a retirement pay packet to you on your 58 birthday. You have 90 days to return it.
NOTE: If you have not kept your address current with HRC, you wont receive the packet. Once you
return the packet, HRC will certify you for retired pay and notify DFAS-CL to establish your retired pay
account. The retirement pay packet is also available on the HRC website at:
https://www.hrc.army.mil/site/Reserve/soldierservices/retirement/retirementapplication.htm
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Retired pay normally begins on the retirees 60 birthday. Even if application is made after age 60,
pay is retroactive. There is, however, a six-year statute of limitations. If the retired pay application is filed
more than six years after age 60, one days retired pay is deducted for each days delay.
The standard eligibility for retired pay for non-regular service is age 60. However, as of 28 January 2008,
section 12731(f) of Title 10, U.S. Code authorizes reduced eligibility age for Soldiers of the Ready
Reserve who serve on active duty in support of a contingency operations including the wars in Iraq and
Afghanistan or active service authorized by the President or the Secretary of Defense under Title 32,
USC, Section 502(f) for purposes of responding to a national emergency declared by the President or
supported by Federal funds. You must prove your qualifying service for reduced eligibility age when
you submit your packet for retirement pay. Keep your DD 214s and any other record of service
proving that you are entitled to reduced age for retirement. It is not tracked by HRC and it is not
automatic.
Your retired pay will be increased annually by a cost-of-living allowance (COLA) based on the change
in the Consumer Price Index (CPI) from the third quarter of one calendar year to the third quarter of the
next. COLAs are normally effective 1 December and payable the first working day in January.
RESERVE COMPONENT SURVIVOR BENEFIT PLAN (RC-SBP)
On 30 September 1978, Public Law 95-397 established the Reserve Component Survivor Benefit
Plan (RC-SBP) in order to allow RC members to purchase the same protection afforded AC members
since 21 September 1972 with the Survivor Benefit Plan (SBP). RC-SBP allows a retirement-eligible
Reserve Soldier to elect to receive reduced retired pay during his/her lifetime in order to provide a
continuation of a portion of his/her retired pay to a survivor upon his/her death. Along with your 20-year
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letter, you will be sent RC-SBP information and instructions for enrolling in the program by completing an
RC-SBP election form, DD Form 1883.
The DD Form 1883 must be completed; signed by you and, if applicable, your spouse; witnessed
by a disinterested person; and returned to HRC within 90 days of receipt. If you are an Army National
Guard member, you will receive your 20-year letter and DD Form 1883 from your state adjutant general
and the National Guard Bureau. Once you complete the DD Form 1883, AR PERSCOM becomes the
custodian of your official files, to include your 20-year letter and RC-SBP election (DD Form 1883).
RC-SBP elections must be made within 90 days after receiving your retirement packet. Since 1
January 2001, by law, married members must provide written spouse concurrence in order to elect less-
than-maximum RC-SBP participation (i.e., other than Option C, full base amount, spouse or
spouse/children). Failure to do so will result in automatic spouse coverage, option C, full base amount,
for which premiums will begin to be owed at age 60. Prior to 1 January 2001, failure to make any or a
proper RC-SBP election defaulted to no coverage, by law. This law change was enacted to bring the
RC plan (RC-SBP) elections into line with the AC plan (SBP) elections, which have required spouse
concurrence since 1 March 1986.
RC-SBP OPTIONS
OPTION A: Defer or decline to make an SBP election until you begin drawing retired pay at
60. (NOTE: If you elect this option, spouse concurrence is required. If you die before 60, no
annuity is payable to your survivors. Under this option, if you live until 60, you will be given
an opportunity at that time to elect standard SBP).

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OPTION B: Provide an annuity beginning on your 60 birthday (if you die before 60), or upon
your death (if you are 60 or older when you die). (NOTE: If you elect spouse or spouse
and child under this option, spouse concurrence is required.)
OPTION C: Provide an annuity beginning on the day after your death, regardless of your age
at death. (NOTE: Written spouse concurrence is required with this option only if the election
is children only.)
RC-SBP COST
Although your RC-SBP coverage is immediately effective, you dont begin paying for it until
you begin drawing retired pay at age 60. Then, you pay a monthly RC-SBP cost for past
protection and a monthly SBP cost (6.5% for spouse coverage) for continuing SBP coverage.
Those who chose Option A will not pay RC-SBP costs at age 60, as they received no pre-age 60
protection. Those who enrolled in Option B or C will naturally pay RC-SBP premiums. Those who
enroll in Option C will pay higher premiums because of a lengthier potential period of protection --
since the annuity would have been payable immediately upon the members death, vice waiting
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until the anniversary of the members 60 birthday. If you die before age 60, having paid no RC-
SBP premiums, they will be collected (pro-rated) from your survivors SBP annuity.
RULES GOVERNING RC-SBP COVERAGE
If you elect Option A (defer or decline) and die before 60, your eligible survivors receive no SBP
annuity. If you elect Option A (defer or decline) and live until age 60, you will be given an opportunity
then to enroll in Standard SBP.
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Under Option B or C, you can designate a spouse and/or children or former spouse and/or children
as RC-SBP beneficiaries. Also, if you are unmarried with no children, or one dependent child, you may
elect coverage for a person who has an insurable interest in your continued life. Caution! This option is
relatively expensive (i.e., 10% of your gross retired pay entitlement plus an additional 5% for every five
years younger the beneficiary is than you with a maximum of 40% of your gross retired pay
entitlement.) If you are unmarried, you do not have to enroll an insurable interest beneficiary in order to
retain your right to cover a spouse or child gained after your initial election.
You can enroll a spouse or child acquired after you receive your 20-year letter. However, you must
enroll them within one year of acquiring them. Spouse coverage wont become effective until the first
anniversary of the marriage (unless a child is born sooner), but the request for enrollment must be
received before the first anniversary.
If you are an Army Reserve or National Guard Soldier serving on active duty as a member of the
Active Guard/Reserve (AGR) program, you too must make a RC-SBP decision when you receive your 20-
year letter. RC-SBP coverage is payable in addition to Servicemembers Group Life Insurance (SGLI)
and other benefits. If you fail to make an RC-SBP election when you get your 20-year letter, you wont
have another opportunity to elect SBP coverage until age 60.
If you retire after completing 20 years of active duty, you will have the same SBP options as all
other active duty retiring members. Your previous RC-SBP election will be void with no cost for past
protection. If you elect RC-SBP for a spouse and die while on an AGR tour, your spouses SBP annuity
will be offset dollar-for-dollar by Dependency and Indemnity Compensation (DIC), payable by the
Department of Veterans Affairs. SBP for a child is not offset by DIC.
ADDITIONAL INFORMATION ON RC-SBP
More specific information is found on RC-SBP at both:

http://www.armyg1.army.mil/retire -- go to the SBP section, to the DOD Fact Sheets;
https://www.hrc.army.mil/site/Reserve/Soldierservices/retirement/index.htm
YOUR RESPONSIBILITY
You are responsible for maintaining records that document your Reserve participation and retirement
points. The following documents should be safeguarded:
DD 214 (proof of active duty)
DA Form 1383 (proof of Army Reserve duty)
ARPC Form 249-2E, DARC Form 249, or AGUZ 115 (proof of Army Reserve duty)
NGB Form 23, or a detailed statement of service from the state adjutant general (proof of
National Guard duty).
AF Form 526 (proof of Air Force or Air Force reserve duty)
NAVPERS Form 1070-61 (proof of Navy Reserve duty)
NAVMC Form 768 (proof of Marine Corps Reserve duty)
CG HQ Form 4973 (proof of Coast Guard Reserve duty)
89
Any document proving the Soldier participated in a period of inactive duty training (IDT) such
as DA Form 1380 or DA Form 1379.
Proof of completed correspondence or extension courses.
Appointment or enlistment documents/notices that prove membership.
Military pay vouchers, travel vouchers, OERs and NCOERs to substantiate periods of active
duty training (ADT). Orders are not accepted as proof of ADT unless accompanied by one of
the following: a travel voucher, OER, or NCOER received for the period of training; a
Certificate of Attendance signed by your commander; or if on ADT, for points only, DA Form
1380.
WHO TO CONTACT FOR HELP
Unit Technician for Retirement prior to Age 60

Your Regional Support Team
Transition and Separations Branch of Regional Support Team for SBP and Retirement Issues
HRC WEBPAGE - www.hrc.army.mil
90
Appendix J
Spouse Recognition Form for Retiring Chaplains
SPOUSE CERTIFICATE CITATION EXAMPLES

Please change the information in red font to appropriate responses.
This certificate is presented to Mr./Mrs. __________ in grateful appreciation of over 20 years of faithful
and devoted support to the United States Army Chaplaincy. Your unselfish support and understanding
greatly assisted your spouses lasting contribution to the United States Army Chaplain Corps and the
Nation. Your unfailing trust and faith motivated you to a level of commitment, which brings great credit
upon you, your Family and the Army Chaplain Corps.
or
Mr./Mrs. __________ has demonstrated the finest attributes of volunteer leadership and service to the
worldwide military community throughout his/her spouses military career, from _______ until
__________. His/her cheerfulness, love, faith in God and concern for his/her spouse has been a great
source of inspiration to the Chapel and an important encouragement to his/her spouses ministry.
__________ achievements reflect distinct credit upon him/her, the Army Family and the United States of
America.
or
Mr./Ms. __________ is commended for his/her untiring support and many contributions to the Army and
Chaplaincy during his/her spouse's years of service and ministry. His/her presence in and efforts on
behalf of chapel and community programs has provided encouragement and comfort to Soldiers and
Families of every rank and station. He/she has placed his/her own stamp on his/her work, helping to
strengthen the spiritual life of all by inspiring faith and hope in Almighty God. The Chaplain Corps thanks
him/her and wishes him/her every blessing in the years ahead. Pro Deo et Patria!
or
Your dedicated support of the United States Military Chaplaincy for the past 30 years is surely
unsurpassed. You have not only been a mainstay for your spouses ministry, but you have also made a
valuable contribution through the years as an example to other chaplains spouses. Your outstanding
Christian character serves as a model to military spouses throughout the USAR/ARNG. Your unfailing
trust in the Lord Jesus Christ motivated you to a level of commitment, which brings great credit upon
yourself, your husband, your Family, and the Army Chaplain Corps.
91
Appendix J
Spouse Recognition Certificate for Retiring Chaplains
DACH-RCI 1 September 2010
Subject: Chaplaincy Retirement Letter, Pin, and Spouse Certificate
1. The Chief of Chaplains desires to recognize each USAR/ARNG chaplain, chaplain assistant and
spouse at retirement. Chaplains and chaplain assistants receive a retirement certificate, letter, and pin
(see below #a-i). Spouses receive a certificate and pendent (see below # j). The Office Chief of
Chaplains will provide the retirement items by the requested date, if notified 60 days prior to the
ceremony.
2. E-mail requests to Mrs. Ruby Adgerson (703-601-1127): rubelle.adgerson@us.army.mil.
Alternative submissions.
(1) Mail: Office Chief of Chaplains, ATTN: DACH-RCI, 2700 ARMY PENTAGON WASHINGTON DC
20310-2700
or
(2) Fax: (703) 607-5828 / DSN 225-3848.
3. Request Form: EACH line below MUST have an information entry!
a. Full Name of Chaplain _________________________________________
b. Rank of Chaplain __________ SSN ___________________________
d. Home Address _______________________________________________
________________________________________________
e. Unit Address _______________________________________________
_________________________________________________
f. Dates: Retirement ________________ Presentation _________________
g. Type of Component? USAR ____ IRR ____ ARNG_____
h. Name of Certificate Presenter ___________________________________
i. Mail items to: Home ___ Unit ___Other ___ (Include address)
j. Spouse Certificate: Compose a short paragraph / citation to be transposed onto the Spouse
Certificate. Include full name of spouse (examples on following page).
92
Appendix K
HOW TO CLAIM YOUR ARMY RESERVE CHAPLAIN ACCESSION BONUS
Know whats available: up to $10,000 payable in lump sum upon completion of

CHBOLC and assignment to a USAR TPU.
Know whos eligible: newly appointed USAR TPU chaplains (regardless of rank).Note:
FIRST Chaplain Candidates who are being reappointed as Chaplains are NOT eligible for this
bonus. No prior commissioned officer is eligible for this bonus .
Know the obligations for the bonus: CHBOLC completion within 36 months of
commissioning, 6 years in the USAR as a TPU chaplain from the date AOC qualified, and
satisfactory training and service as according to USAR regulations.
THE PROCESS:
Applicants should be offered the bonus at the time they are contacted or agree to submit a packet for
accessioning as a chaplain (56A). If your recruiter does not offer the bonus, ask your recruiter about the
bonus.
All USAR chaplain applicant packets must include a signed Officer Accession Bonus Acknowledgement
form when submitting their application to USAREC (this locks in your bonus dollar amount). Note: the
individuals name and SSN must be printed at the top of each page of the Officer Accession Bonus
Acknowledgement. Ensure that you complete the Officer Accession Bonus Acknowledgement PRIOR to
submitting DA Form 61 (Application for Appointment) and that the Bonus paperwork is included in your
packet.
Once you complete CHBOLC (remember, you must complete CHBOLC within 36 months of
commissioning) AND you are assigned to a USAR TPU, provide your Unit Administrator with a copy of
your Officer Accession Bonus Agreement form. Your UA is responsible for processing this paperwork
through Finance to ensure you receive your Bonus.
Finance will process your bonus and you will be paid a direct deposit lump sum in the amount of your
bonus.
93
Appendix K
TROUBLESHOOTING THIS PROCESS

Common questions
What if my unit administrator does not know what the Army Reserve Chaplain Accession
Bonus is?
Provide your unit administrator with a copy of your Officer Accession Bonus Acknowledgement
Form, and a copy of your DA Form 1059 documenting your completion of CHBOLC. The unit
administrator will use these documents to forward your bonus payment up to finance.
What if I take the above troubleshooting steps and my unit administrator does not know
what to do with my paperwork?
Ask your unit administrator to have your paperwork forwarded to the next higher level in your
chain of command for processing. If you are at the BN level, have it forwarded to the BDE, if
you are at the BDE level; have it forwarded to the O/F&T command level unit administrator.
What if I follow the above steps and my unit is completely in the dark on this process?
Your Unit Administrator can contact MSG Lee at 404-464-9861 or MAJ Miles at 404-464-9453
for assistance. These two individuals are the Incentive Branch NCOIC and Chief at USARC.
NOTE: DO NOT CALL THESE INDIVIDUALS ON YOUR OWN. Allow your unit to navigate
this process. If your unit needs direction, provide them the contact names and numbers.
Most common mistakes

1. Improper dates on the Officer Accession Bonus Acknowledgement (i.e. the date on the
acknowledgement is later than the date on the DA 61 Application for Appointment
paperwork). Remember from above, the acknowledgement must be completed BEFORE the
DA 61.
2. Officer Accession Bonus Acknowledgement paperwork is not included in the Appointment
packet. Ensure you have all of your paperwork and that you have copies of all your
paperwork.
3. Chaplains lacking DA1059 from CHBOLC when trying to process paperwork. The DA
1059 is your documentation proving that you have completed school, and you will need to
provide your Unit Administrator with a copy when you are submitting to claim your bonus.
Who else can help me with this process?

Only after you have exhausted the above options, seek your Chaplain mentor/supervisor for
guidance (this may be the O/F&T Command Chaplain).
If you are still in need of assistance, please contact your RSC Chaplains Office:
CH (MAJ) David Sifferd
63d Regional Support Command
Southwest Chaplain Personnel Manager
(CA, NV, AZ, NM, TX ,OK, AR)
Moffett Field, CA 94035
Office: (650) 603-8701
Cell: (562) 343-3351
david.sifferd@usar.army.mil
94
CH (LTC) Richard H. Savage
81st Regional Support Command
Southeast Chaplain Personnel Manager
(KY, NC, SC, TN, GA, AL, MS, LA, FL, PR) Ft. Jackson, SC 29207
Commercial: (803) 751-9634
DSN: (312) 734-9634
Cell: (719) 314-7455
richard.harold.savage@usar.army.mil
CH (MAJ) Perry Schmitt

88th Regional Support Command
Northeast Chaplain Personnel Manager
(WA ,OR, ID, MT, WY, UT, CO, ND, SD, NB, KS, MN, IO, MO, WI, IL, MI, IN, OH) 60 South "O" Street, Fort
McCoy, WI 54656
Office: (608) 388-0341
Cell: (608) 556-1207
DSN: 280-0341
Fax: (608) 388-0824
perry.schmitt@us.army.mil
CH (MAJ) Charles Causey

99th Regional Support Command
Northeast Chaplain Personnel Manager
(ME, NH, VT, MA, RI, NY, PA, DE, DC, MD, WV, VA) Fort Dix, New Jersey
W: 609-562-7448
C: 651-491-2174
charles.causey@us.army.mil
95
Appendix K
The following is from a memorandum dated 19 May 2005
MEMORANDUM FOR
Commanders, USARC Major Subordinate Commands

Commander, US Army Civil Affairs and Psychological Operations Command, Bldg E2929,
Fort Bragg, NC 283 10
Commander, 7th Army Reserve Command, Unit 29238, APO AE 09102
Commander, 9th Regional Readiness Command, 1557 Pass Street, Fort Shafier Flats, Honolulu,
HI 96819-2135
SUBJECT: Implementation Guidance for the Selected Reserve OfficerlWarrant Officer Accession
Bonus for the Army Reserve
1. References:
a. Memorandum, ASA (M&RA), 25 Jan 05, subject: Selected Reserve Officer Accession and Affiliation
Bonuses.
b. Message, HQDA, DAPE-MPA, 2603532 Jan 05, subject: Temporary Policy Message Providing
Implementation Guidance for use of new Selected Reserve Officer Accession and Affiliation Bonuses
Authorized by the Assistant Secretary of the Army for Manpower and Reserve Affairs as a Result of
Ronald W. Reagan National Defense Authorization Act Fiscal Year 2005.
2. The purpose of this memorandum is to provide guidance for implementing the Selected Reserve
Officer/Warrant Officer Accession Bonus for the Army Reserve. This guidance is applicable to applicants
who apply for Officer Candidate School (OCS), Direct Appointments, Reserve Officers' Training Corps
(ROTC) or Warrant Officer Candidate School (WOCS) and elect to be appointed in the Army Reserve as
a Commissioned Officer or Warrant Officer for a specific term of service.
3. The effective date of this bonus is 25 Jan 05. Eligibility criteria are listed in the temporary Policy
Implementation Guidance for the Selected Reserve Officer Accession Bonus (enclosure 1). Eligible
AOCsIMOSs from the FY 05 2d Half Selected Reserve Incentive Program (SRP) list effective 1 Apr 05
thru 30 Sep 05 for the Army Reserve are listed in enclosure 2. This list supersedes the AOC/MOS list that
was effective 25 Jan 05 thru 30 Mar 05.
4. All applicants must be counseled on eligibility criteria, service obligations, amount, and payment of this
bonus. Applicants must sign and date the Officer Accession Bonus Agreement to serve in the Army
Reserve at the time of application. The agreement will be forwarded as a part of the application,
accession packet to the program manager. A copy of the agreement and DA Form 61, Application for
Appointment or the ROTC Cadet Command Form 67-9-1 will also be provided to the officer candidate for
his/her personal records.
96
AFRC-PRT-R
SUBJECT: Implementation Guidance for the Selected Reserve Officer~WarrantO fficer Accession
Bonus for the Army Reserve
5. The following exceptions to policy will apply for initial implementation only:
a. This bonus will be offered to officer and warrant officer candidates who have submitted a complete
packet, or have been selected by the appropriate selection board for OCS/WOCS, or are currently
attending OCS/WOCS as of 25 Jan 05. All of the following eligibility criteria must be met:
(1) AOC/MOS must be on the SRIP list amendment (enclosure 2).
(2) Officer Accession Bonus Agreement (enclosure 1) must be executed before date of appointment.
(3) The Officer~WarranOt Ecer must meet all eligibility criteria in accordance with the implementation
guidance (enclosure 1).
b. ROTC cadets who completed the ROTC Cadet Accession Management Sheet (ROTC Cadet
Command Form 67-9- 1) in Sep 04 with a graduation date in May 05 and meet the criteria in 5a(l) thru (3)
will be offered the bonus.
c. Direct Appointment applicants who submitted packets or have been selected by the appropriate
selection board for Direct Appointment on or after 25 Jan 05 and meet the criteria in 5a(l) thru (3) will be
offered the bonus.
6. The point of contact for the Army Reserve G-1 is MAJ Jacqueline Ezell, Human Resources
Requirement Branch, at 404-464-9448 or via e-mail at Jacqueline.Ezell@us.anny.mil.
FOR THE COMMANDER:
2 Encls WANDA L. GOOD

Colonel, GS
Deputy Chief of Staff, G- 1
CF:
FORSCOM
HRD
OCAR, RTD
HRC-STL
USACC
USAREC
97
Appendix K
POLICY IMPLEMENTATION GUIDANCE FOR THE
SELECTED RESERVE OFFICE/WARRANT OFFICER ACCESSION BONUS
1. References:
Bonuses.
2. This guidance authorizes Army Reserve commissioned and warrant officers in designated critical Area
of Concentrations/Military Occupational Specialties (AOC/MOS) to receive an accession bonus under the
Army Reserve lncentive Program IAW DODl 1205.21 (Reserve Component lncentive Program
Procedures). This temporary guidance will be used until permanent updates or integration are completed
in AR 135-7, lncentive Program, AR 600-8-4, Military Personnel Information Management/Records, and
other applicable Army Regulations.
3. The purpose of the Selected Reserve Officer/Warrant Officer Accession Bonus program is to attract
qualified applicants to become commissioned and warrant officers and obtain a critical AOC/MOS to meet
Army Reserve manpower shortages.
4. The Accession Bonus is authorized for newly appointed commissioned and warrant officers (2LT or
WOI) who agreed to serve in a Selected Reserve unit in a designated critical AOC/MOS at the time of
application for appointment. To be eligible for the bonus, individuals must:
a. Agree to accept an appointment as an officer in the Army Reserve and to serve in a designated critical
AOC/MOS in a Reserve unit for not less than 6 years from date of appointment.
b. Not be accepting an appointment as an officer serving in the Selected Reserve for the purpose of
qualifying for a Military Technician position where membership in a Reserve Component is a condition of
employment (a one time temporary assignment as a military technician is excluded) or for an Active
Guard and Reserve (AGR) position.
c. Not being accessed for continuous Active Duty service.
d. Possess an AOC/MOS designated by the Secretary of the Army for bonus entitlement or agree to
accomplish the necessary training prescribed by the Secretary of the Army to achieve the designated
critical AOC/MOS.
98
Appendix K
(CONT)
e. Not currently be receiving financial assistance and will not receive such assistance during the period of
agreement under the following chapters of United States Code (USC):
(1 ) Chapter 1608 Health Stipend Program

(2) Chapter 1609 Education Loan Repayment Program
(3) Chapter 161 1 Other Educational Assistance Programs
(4) Section 2107 Senior Reserve Officers' Training Corps (i.e., ROTC scholarship recipients)
(5) Section 21 07a Financial assistance program for specially selected members: Army Reserve and
National Guard
(6) Special Pay under section 302g of Title 37, USC
f. Successfully complete an officer basic course or warrant officer basic course (OBC/WOBC) in their
designated AOC/MOS within 36 months of the date of appointment.
g. Soldiers who are currently receiving an Enlistment Bonus, Reenlistment Bonus, Prior Service Bonus, or
Affiliation Bonus must serve at least one year of the term of the bonus.
h. Warrant Officers who receive the Officer/Warrant Officer Accession Bonus cannot subsequently
receive the Officer/Warrant Accession Bonus as a commissioned officer.
5. The Accession Bonus amount payment will be paid in lump sum up to $6000 upon successful
completion of OBC/WOBC and award of AOC/MOS.
6. Agreement.
a. Eligible applicants will sign the Written Agreement Officer Accession Bonus (encl 1) at the time the DA
Form 61, Application for Appointment or the ROTC Cadet Command Form 67-9-1 is completed. The
signed agreement will be authenticated by a service representative and witnessed by a commissioned
officer. The agreement will not be revised or modified without DA approval. The signed agreement will be
attached to the officer's DA Form 61, and filed in the PERMS OMPF General Administration Section.
b. ROTC Cadets who apply for Active Duty and are not selected will be authorized to sign an agreement if
all eligibility criteria are meet prior to commissioning.
99
Appendix K
(CONT)
c. The officer's assigned unit will forward a copy of the Written Agreement Officer Accession Bonus, copy
of OBC/WOBC completion, appointment memo and DA 61, Application for Appointment to USAR Pay
Center for processing of payment.
7. Source of Appointment
a. Eligible applicants may apply to become a commissioned officer by applying to one of the following
programs:
(1) Officer Candidate School Program (OCS)
(2) Direct Appointment Program
(3) Reserve Officers' Training Corps (ROTC) (non-scholarship ROTC only)
b. Eligible applicants may apply to become a warrant officer by applying for the Warrant Officer Candidate
Program.
8. Termination. Entitlement to the bonus will terminate if the member:
a. Fails to accept a commission or appointment as an officer in the designated AOC/MOS.
b. Fails to complete OBC/WOBC with 36 months of the date of appointment.
c. Involuntarily separates from the Selected Reserve unless as a result of unit inactivation, unit relocation,
unit reorganization, or a DOD-directed reduction in the Selected Reserve force.
d. Separates from the Selected Reserve for any reason (including enlistment or voluntary order to active
duty in the active forces), other than by death, injury, illness, or other impairment not the result of
misconduct or an involuntary call-up or mobilization.
e. Voluntarily moves to a non-bonus skill unless the Reserve Component requires the move.
f. Fails to extend the contracted term of service for a period of authorized nonavailability.
g. Accepts a Military Technician position where membership in a Reserve Component is a condition of

employment, (a one-time temporary assignment as a Military Technician for 6 months or less is excluded)
or an AGR position.
9. Recoupment Conditions.
a. Recoupment of the bonus payment will be initiated by the unit commander when the entitlement to
such incentive is terminated or if the member:
100
Appendix K
(CONT)
(1) Fails to participate satisfactorily.
(2) Fails to satisfactorily complete the service obligation incurred under this agreement for any of the
reasons listed above under paragraph 8.
b. The amount of recoupment will be based on the following computation:
(1) The number of months served satisfactorily during the term of which the bonus had been paid,
multiplied by the monthly rate authorized by the bonus (calculated by dividing the total bonus amount by
the number of months of service the member has agreed to serve).
(2) That amount will be subtracted from the total amount of bonus paid.
10. Termination from bonus entitlement and/or any recoupment does not affect the period of obligation to
be served in the Ready Reserve.
101
Appendix K
WRITTEN AGREEMENT
OFFICER ACCESSION BONUS
ACKNOWLEDGMENT
In connection with my appointment as an officer and agreement to serve with the United States Army
Reserve under the Selected Reserve Incentive Program, I hereby acknowledge that:
1. I meet the eligibility criteria, as follows:
a. I agree to accept an appointment as an officer in the armed forces to serve in the Selected Reserve in
a critical officer skill that is designated for bonus entitlement by the Secretary of the Army.
b. I am not accepting an appointment as an officer serving in the Selected Reserve for the purpose of
qualifying for a military technician position where membership in a Reserve component is a condition of
employment (a one time temporary assignment as a military technician is excluded) or an Active Guard
and Reserve (AGR) position.
c. I am not being accessed for continuous active duty service.
d. I possess a skill designated by the Secretary of the Army for bonus entitlement or I agree to
accomplish the necessary training prescribed by the Secretary of the Army to achieve the designated skill
within 36 months of appointment.
e. 1 am not currently receiving financial assistance under chapters 1608, 1609, 161 1, sections 2107, or
2107a of title 10, United States Code, or special pay under section 3029 of title 37, United States Code,
and will not receive such assistance during the period of this agreement.
2. 1 shall incur the following obligations in connection with my agreement to accept an appointment as an
officer serving in the Selected Reserve:
a. I hereby agree to serve in the Selected Reserve for six years, the full period of this agreement.
b. I shall serve satisfactorily, as prescribed by the appropriate regulations of the United States Army
Reserve, for the complete period in the Selected Reserve of the United States Army Reserve according
to my written agreement and in the critical skill in which accessed, unless excused for the convenience of
the government.
3. I shall be paid an accession bonus, as follows:
a. The bonus accrues beginning on the date this agreement is accepted by the Secretary of the Army.
b. The total amount of the bonus payable under the agreement becomes fixed upon acceptance of this
written agreement by the Secretary of the Army.
c. I shall receive a bonus of $6,000 paid in one lump sum upon my successful completion of OBC/WOBC.
4. If I fail to accept a commission or appointment as an officer, or I do not commence to participate, or I

do not satisfactorily complete the service obligation incurred under this
a. If I fail to participate satisfactorily in training or duty with the Selected Reserve including failure to
maintain medical and dental readiness, during the entire period of the service obligation, unless the
102
failure to participate satisfactorily was due to reasons beyond my control (e.g., death, injury, illness, or
other impairment not the result of my own misconduct).
b. If I fail or fail to complete OBC/WOBC within 36 months of the date of appointment.
c. If I am involuntarily separated from the Selected Reserve unless as a result of unit inactivation, unit
relocation, unit reorganization, or a DoD-directed reduction in the Selected Reserve force.
d. If I separate from the Selected Reserve for any reason (including enlistment or voluntary order to active
duty in the active forces); other than by death, injury, illness or other impairment not the result of my own
e. If I voluntarily move to a non-bonus skill unless the move is required by the Reserve component.
f. If I fail to extend the contracted term of service for a period of authorized nonavailability.
g. If I accept a military technician position where membership in a Reserve component is a condition of

employment, (a one time temporary assignment as a military technician for 6 months or less is excluded)
or an AGR position.
5. The amount to be recouped or reimbursed shall be computed as follows:
a. The number of months I have served satisfactorily during the term for which my bonus has been paid
shall be multiplied by the monthly rate authorized by the particular bonus (calculated by dividing the total
bonus amount by the number of months of service the member has agreed to serve).
b. That amount shall be subtracted from the total amount of bonus paid to date (initial and any
subsequent payments).
c. If the calculation indicates overpayment to me, 1 shall refund that amount to the government of the
United States. If the calculation indicates that I have earned more than I have been paid, I shall receive a
final payment in that amount.
6. Termination from bonus entitlement and/or any refund made by me shall not affect my period of
obligation to serve in the Ready Reserve.
7. If, subsequent to the acceptance of this agreement by the Secretary of the Army or his delegate, I am
called or involuntarily ordered to active duty, I shall be paid, during that period of active duty, any amount
of the bonus that becomes payable to me during that period of active duty.
UNDERSTANDING
I have read and understand each of the statements above and the statements contained in this
agreement signed by me, and understand that they are intended to constitute all promises or agreements
whatsoever concerning my affiliation. No other promise, representation, or commitment has been made to
me in connection with my affiliation bonus.
AUTHENTICATION
Signature of service representative and date
Signature of service member and date
103
Typed name and grade of witnessing officer
Signature and date
104
Appendix K
1. References:
Bonuses.
2. This guidance authorizes Army Reserve commissioned and warrant officers in designated critical Area
of Concentrations/Military Occupational Specialties (AOC/MOS) to receive an accession bonus under the
Army Reserve lncentive Program IAW DODl 1205.21 (Reserve Component lncentive Program
Procedures). This temporary guidance will be used until permanent updates or integration are completed
in AR 135-7, Incentive Program, AR 600-8-4, Military Personnel Information Management/Records, and
other applicable Army Regulations.
3. The purpose of the Selected Reserve Officer/Warrant Officer Accession Bonus program is to attract
qualified applicants to become commissioned and warrant officers and obtain a critical AOC/MOS to meet
Army Reserve manpower shortages.
4. The Accession Bonus is authorized for newly appointed commissioned and warrant officers (2LT or
W01) who agreed to serve in a Selected Reserve unit in a designated critical AOC/MOS at the time of
application for appointment. To be eligible for the bonus, individuals must:
a. Agree to accept an appointment as an officer in the Army Reserve and to serve in a designated critical
AOC/MOS in a Reserve unit for not less than 6 years from date of appointment.
b. Not be accepting an appointment as an officer serving in the Selected Reserve for the purpose of
qualifying for a Military Technician position where membership in a Reserve Component is a condition of
employment (a one time temporary assignment as a military technician is excluded) or for an Active
Guard and Reserve (AGR) position.
c. Not being accessed for continuous Active Duty service.
d. Possess an AOC/MOS designated by the Secretary of the Army for bonus entitlement or agree to
accomplish the necessary training prescribed by the Secretary of the Army to achieve the designated
critical AOC/MOS.
105
Appendix K
(CONT)
e. Not currently be receiving financial assistance and will not receive such assistance during the period of
agreement under the following chapters of United States Code (USC):
(1 ) Chapter 1608 Health Stipend Program

(2) Chapter 1609 Education Loan Repayment Program
(3) Chapter 161 1 Other Educational Assistance Programs
(4) Section 2107 Senior Reserve Officers' Training Corps (i.e., ROTC scholarship recipients)
(5) Section 21 07a Financial assistance program for specially selected members: Army Reserve and
National Guard
(6) Special Pay under section 3029 of Title 37, USC
f. Successfully complete an officer basic course or warrant officer basic course (OBC/WOBC) in their
designated AOC/MOS within 36 months of the date of appointment.
g. Soldiers who are currently receiving an Enlistment Bonus, Reenlistment Bonus, Prior Service Bonus, or
Affiliation Bonus must serve at least one year of the term of the bonus.
h. Warrant Officers who receive the Officer/Warrant Officer Accession Bonus can not subsequently
receive the Officer/Warrant Accession Bonus as a commissioned officer.
5. The Accession Bonus amount payment will be paid in lump sum up to $6000 upon successful
completion of OBC/WOBC and award of AOC/MOS.
6. Agreement.
a. Eligible applicants will sign the Written Agreement Officer Accession Bonus (encl 1) at the time the DA
Form 61, Application for Appointment or the ROTC Cadet Command Form 67-9-1 is completed. The
signed agreement will be authenticated by a service representative and witnessed by a commissioned
officer. The agreement will not be revised or modified without DA approval. The signed agreement will be
attached to the officer's DA Form 61, and filed in the PERMS OMPF General Administration Section.
b. ROTC Cadets who apply for Active Duty and are not selected will be authorized to sign an agreement if
all eligibility criteria are meet prior to commissioning.
c. The officer's assigned unit will forward a copy of the Written Agreement Officer Accession Bonus, copy
of OBC/WOBC completion, appointment memo and DA 61, Application for Appointment to USAR Pay
Center for processing of payment.
106
Appendix K
(CONT)
7. Source of Appointment
a. Eligible applicants may apply to become a commissioned officer by applying to one of the following
programs:
(1) Officer Candidate School Program (OCS)

(2) Direct Appointment Program
(3) Reserve Officers' Training Corps (ROTC) (non-scholarship ROTC only)
b. Eligible applicants may apply to become a warrant officer by applying for the Warrant Officer Candidate
Program,
8. Termination. Entitlement to the bonus will terminate if the member:
a. Fails to accept a commission or appointment as an officer in the designated AOC/MOS.
b. Fails to complete OBC/WOBC with 36 months of the date of appointment.
c. Involuntarily separates from the Selected Reserve unless as a result of unit inactivation, unit relocation,
unit reorganization, or a DOD-directed reduction in the Selected Reserve force.
d. Separates from the Selected Reserve for any reason (including enlistment or voluntary order to active
duty in the active forces), other than by death, injury, illness, or other impairment not the result of
e. Voluntarily moves to a non-bonus skill unless the Reserve Component requires the move.
f. Fails to extend the contracted term of service for a period of authorized nonavailability.
g. Accepts a Military Technician position where membership in a Reserve Component is a condition of

employment, (a one-time temporary assignment as a Military Technician for 6 months or less is excluded)
or an AGR position.
9. Recoupment Conditions.
a. Recoupment of the bonus payment will be initiated by the unit commander when the entitlement to
such incentive is terminated or if the member:
(1 ) Fails to participate satisfactorily.
107
Appendix K
(CONT)
(2) Fails to satisfactorily complete the service obligation incurred under this agreement for any of the
reasons listed above under paragraph 8.
b. The amount of recoupment will be based on the following computation:
(1) The number of months served satisfactorily during the term of which the
bonus had been paid, multiplied by the monthly rate authorized by the bonus (calculated
by dividing the total bonus amount by the number of months of service the member has
agreed to serve).
(2) That amount will be subtracted from the total amount of bonus paid.
10. Termination from bonus entitlement and/or any recoupment does not affect the period of obligation to
be served in the Ready Reserve.
OFFICER ACCESSION BONUS

ACKNOWLEDGMENT
In connection with my appointment as an officer and agreement to serve with the United States
Army Reserve under the Selected Reserve Incentive Program, I hereby acknowledge that:
1. I meet the eligibility criteria, as follows:
a. I agree to accept an appointment as an officer in the armed forces to serve in the Selected Reserve in
a critical officer skill that is designated for bonus entitlement by the Secretary of the Army.
b. I am not accepting an appointment as an officer serving in the Selected Reserve for the purpose of
qualifying for a military technician position where membership in a Reserve component is a condition of
employment (a one time temporary assignment as a military technician is excluded) or an Active Guard
and Reserve (AGR) position.
c. I am not being accessed for continuous active duty service.
d. I possess a skill designated by the Secretary of the Army for bonus entitlement or I agree to
accomplish the necessary training prescribed by the Secretary of the Army to achieve the designated skill
within 36 months of appointment.
e. I am not currently receiving financial assistance under chapters 1608, 1609, 161 1, sections 2107, or
2107a of title 10, United States Code, or special pay under section 3029 of title 37, United States Code,
and will not receive such assistance during the period of this agreement. 2. 1 shall incur the following
obligations in connection with my agreement to accept an appointment as an officer serving in the
Selected Reserve:
a. I hereby agree to serve in the Selected Reserve for six years, the full period of this agreement.
b. I shall serve satisfactorily, as prescribed by the appropriate regulations of the United States Army
Reserve, for the complete period in the Selected Reserve of the United States Army Reserve according
to my written agreement and in the critical skill in which accessed, unless excused for the convenience of
the government.
108
3. 1 shall be paid an accession bonus, as follows:
a. The bonus accrues beginning on the date this agreement is accepted by the Secretary of the Army.
b. The total amount of the bonus payable under the agreement becomes fixed upon acceptance of this
written agreement by the Secretary of the Army.
c. I shall receive a bonus of $6,000 paid in one lump sum upon my successful completion ofOBC/WOBC.
4. If I fail to accept a commission or appointment as an officer, or I do not commence to participate, or I

do not satisfactorily complete the service obligation incurred under this agreement for any of the reasons
listed below, I understand that recoupment or entitlement to a portion of the bonus amount will be
calculated in accordance with paragraph 5 below:
a. If I fail to participate satisfactorily in training or duty with the Selected Reserve including failure to
maintain medical and dental readiness, during the entire period of the service obligation, unless the
failure to participate satisfactorily was due to reasons beyond my control (e.g., death, injury, illness, or
other impairment not the result of my own misconduct).
b. If I fail or fail to complete OBC/WOBC within 36 months of the date of appointment.
c. If I am involuntarily separated from the Selected Reserve unless as a result of unit inactivation, unit
relocation, unit reorganization, or a DoD-directed reduction in the Selected Reserve force.
d. If I separate from the Selected Reserve for any reason (including enlistment or voluntary order to active
duty in the active forces); other than by death, injury, illness or other impairment not the result of my own
e. If I voluntarily move to a non-bonus skill unless the move is required by the Reserve component.
f. If I fail to extend the contracted term of service for a period of authorized nonavailability.
g. If I accept a military technician position where membership in a Reserve component is a condition of

employment, (a one time temporary assignment as a military technician for 6 months or less is excluded)
or an AGR position.
5. The amount to be recouped or reimbursed shall be computed as follows:
a. The number of months I have served satisfactorily during the term for which my bonus has been paid
shall be multiplied by the monthly rate authorized by the particular bonus (calculated by dividing the total
bonus amount by the number of months of service the member has agreed to serve).
b. That amount shall be subtracted from the total amount of bonus paid to date (initial and any
subsequent payments).
c. If the calculation indicates overpayment to me, I shall refund that amount to the government of the
United States. If the calculation indicates that I have earned more than I have been paid, I shall receive a
final payment in that amount.
6. Termination from bonus entitlement and/or any refund made by me shall not affect my period of
obligation to serve in the Ready Reserve.
7. If, subsequent to the acceptance of this agreement by the Secretary of the Army or his delegate, I am
called or involuntarily ordered to active duty, I shall be paid, during that period of active duty, any amount
of the bonus that becomes payable to me during that period of active duty.
UNDERSTANDING
109
I have read and understand each of the statements above and the statements contained in this
agreement signed by me, and understand that they are intended to constitute all promises or agreements
whatsoever concerning my affiliation. No other promise, representation, or commitment has been made to
me in connection with my affiliation bonus.
AUTHENTICATION
Signature of service representative and date
Signature of service member and date
Typed name and grade of witnessing officer
Signature and date
Army Reserve Officer1 Warrant Officer Accession Bonus List
110
Appendix L
Student Loan Repayment Program
The following is from a memorandum dated 29 OCT 2008
MEMORANDUM FOR
Commanders, USAR Major Subordinate Commands

Commander, 7th Army Reserve Command, Unit 29238, APO AE 09102
Commander, 9th Mission Support Command, 1557 Pass Street, Fort Shafter Flats,
Honolulu, HI 96819-2135
SUBJECT: Chaplain Loan Repayment Program (CLRP) Implementation Policy
1. References:
a. Title 10, United States Code (USC), Section 16303, 6 January 2006.
b. Memorandum, Office of the Secretary of Defense - Reserve Affairs (OSD-RA), 14 April 2006, subject:
Enhancements to the Reserve Component Incentive Programs.
c. Department of Defense Directive 1304.19, Appointment of Chaplains for the Military Departments, 11
June 2004.
d. Department of Defense Instruction (DODI) 1304.28, Guidance for the Appointment of Chaplains for the
Military Departments, Change 1, 7 August 2007.
e. Army Regulation 135-100, Appointment of Commissioned and Warrant Officers of the Army, 1
September 1994.
f. Army Regulation 165-1, Chaplain Activities in the United States Army, 25 March 2004.
g. DODI 1205.21, Reserve Component Incentive Program Procedures, 20 September 1999.
h. Memorandum, HQDA, SAMR-PO, 27 August 2008, subject: Fiscal Year 2008 (FY08) Chaplain Loan
Repayment Program (CLRP) Implementation Policy.
2. Purpose: To maintain an adequate number of chaplains in the Army Reserve Selected Reserve
(SELRES).
111
ARRC-PRT-A
3. Eligibility. Applicants must satisfy the requirements for accessioning and commissioning of chaplains as
prescribed in 0001 1304.28, Army Regulation 135-100, Chapter 3, Section III and Army Regulation 165-1,
Chapter 6.
a. Applicants must currently hold or be fully qualified for appointment as a chaplain in the AR.
b. Applicants must sign a written agreement to serve not less than 3 years in the AR SELRES.
c. Applicants must possess a current endorsement from a recognized faith group listed as an endorser
with the Armed Forces Chaplains Board.
d. Applicants must currently possess outstanding loans secured on or after 1 October 1975, IAVV 10
USC Section 16303. These loans must have been applied toward a basic professional qualifying degree
(post baccalaureate), or graduate level degree. All degrees must be obtained from an accredited
theological seminary as listed in the Association of Theological Schools (ATS) handbook and/or
Accredited Institutions of Post-Secondary Education handbook published by the Americal Council on
Education. New loans incurred after signing a 3-year CLRP service agreement will not be eligible for
repayment until the current term of service is complete and a new 3-year CLRP service agreement is
initiated.
e. Individuals assessed into the Chaplain Candidate Program are not eligible to participate in the CLRP;
however, they may become eligible after reappointment as a Chaplain in the SELRES.
f. Individuals may be eligible for other incentives in conjunction with the CLRP (e.g. Affiliation Bonus or
Accession Bonus). Contracts will run concurrently
4. Maximum amount The amount of CLRP will not exceed $20,000 for each 3-year agreement period;
therefore, the maximum payment given to a CLRP eligible participant will not exceed $6,666.66 for each
year of the agreement period ($6,666.68 for final payment). The maximum lifetime benefit will not exceed
$40,000. The payment may consist of the loan's principal, interest, and related expenses.
5. Method of Payment. The payment procedures are
a. Qualifying chaplains will receive three annual payments during their CLRP agreement period Each
annual payment will be processed on the anniversary date of their respective service agreement and be
equal to one-third of the value of the loans that were present and verified upon entry into the program, not
to exceed the annual limit identified in paragraph 4. New loans incurred after signing a 3-year CLRP
service agreement will not be eligible for repayment until the term is complete and a new 3-year CLRP
service agreement is initiated.
112
ARRC-PRT-A
b. Repayment of any such loans under this program will be made after each year of satisfactory service
performed as a chaplain commissioned officer in the AR SELRES, beginning with the date of signing the
contractual agreement. This program will not reimburse amounts paid by the individual or any other
agency. Repayment of any loan will not exceed the outstanding balance.
6. Program Management. The following guidelines are established for processing CLRP payments:
a. Applicants will provide copies of the promissory note for each loan to their Unit Administrator, Servicing
Recruiter, Career Counselor, or authorized enlistment/extension personnel for review. All loans must be
verified prior to signing the service agreement or they will not be eligible for repayment.
b. Applicants and their Reserve unit will complete sections 1-3 of a DO 2475, dated Nov 06, no earlier
than 60 days prior to the written agreement anniversary date. The applicant/unit will then forward the DO
Form 2475, DOD Educational Loan Repayment Program (LRP) Annual Application, to the Lender for
completion of section 4. The Lender will complete section 4 and return the DO Form 2475 to the unit.
c. All required documentation will be forwarded by the unit to the US Army Reserve Pay Center (UPC) for
processing no earlier than 45 days prior to the anniversary date of the service agreement.
d. With the first annual submission, the unit will include a copy of the written agreement and the
promissory note(s). If the applicant has a Master Note(s), disbursement statements must be included.
Subsequent annual submissions will only require the completed DO Form 2475.
7. Suspension. The CLRP will be suspended If the applicant fails to extend the contracted term of service
for a period of authorized nonavailability.
a. If the Soldier incurs a period of authorized nonavailability, he or she will be suspended from this
incentive and not receive payments during the period of suspension.
b. To regain eligibility for further payments, the Soldier must extend his or her commitment to serve the
full qualifying period in the AR SELRES. Entitlement to subsequent payments will resume on the adjusted
anniversary date of satisfactory, creditable AR SELRES service (e.g., the date will be adjusted for the
period of authorized nonavailability). Failure to meet reinstatement criteria in a capacity for which
previously contracted will result In termination of the incentive and recoupment, as appropriate.
113
ARRC-PRT-A
8. Termination. The CLRP will be terminated with recoupment of the unearned portion under the following
circumstances:
a. Failure to complete the 3-year period of obligated service specified in the service agreement unless
due to injury, illness, death or impairment that is not the result of the Soldier's own misconduct.
Termination will be effective on the date of transfer, release, or discharge.
b. Transfer to an ineligible military specialty, unless at the express direction of the AR. Termination will be
effective on the date of the transfer.
c. Failure to participate satisfactorily in required training, including failure to maintain medical and dental
readiness, unless the failure was due to reasons beyond the Soldier's control (i.e., death, injury, illness or
other impairment not the result of misconduct).
d. Separation from the SELRES for any reason (including appointment, transfer to the another reserve
element or voluntary order to active duty in the Regular Army) other than death, injury, illness or other
impairment not the result of misconduct, or involuntary separation as a result of unit inactivation, unit
relocation, unit reorganization, or a DOD directed reduction in the SELRES.
9. For additional information, contact MSG Curtis Chiles, 404-464-9861, Curtis.D.Chiles@usar.army.mil

or MAJ Jamal Miles, 404-464-9453, JamaI.Miles@usar.army.mil, Accessions Division, DCS, G-1.
FOR THE COMMANDER:
CF: CORRINA M. BOGGESS

DCS, G-8 Colonel, GS
Chaplain Deputy Chief of Staff, G-1
114
Appendix M
Samples of Mobilization Agreement with Church / Synagogue / Religious institutions
Reserve chaplains are often challenged to keep full time employment as a Rabbi, Priest, Minister or
Pastor. Those who are successful have planned ahead. This section provides some suggestions that
have worked for others.
The most successful reserve chaplains have been able to include their congregation in the call to
support our Soldiers and their families. The congregation sees the work of their religious leader to the
military as part of their own outreach. The chaplain becomes the religious communities representative to
the local reserve families and Soldiers. What congregations fear is the unknown. With a well thought out
written agreement that is kept by your congregations ruling body and your endorser helps all parties treat
this ministry faithfully and without fear.
Mobilization Agreement Suggestions
1. Specify a reasonable time for the chaplains absence. 90-180 days is a minimum.
2. Make provisions for relationship between chaplain and church /synagogue /employer should
mobilization period exceed 180 days.
3. Make provisions concerning the use of the manse (where provided) or disbursement of any housing
allowance normally paid to the chaplain while absent on mobilization. Normally a chaplain will begin
receiving the military benefit Basic Allowance for Housing (BAH) within 30days of mobilization. An
employer who provides housing might reasonably expect the chaplain whose family remains in a manse
to pay a fair-market rental value after 30 days. If the employer provides a housing allowance, said
allowance may be adjusted or curtailed as soon as the first BAH payment is received. If the chaplain will
not be returning to the congregation as its religious leader after the mobilization, a reasonable period to
allow a family to remain in the manse would be six months.
4. Make provision regarding other benefits such as allowances, stipends, pension, medical plan costs,
insurance, use of church /synagogue /employer -owned car, etc. Federal law mandates that an employer
pay vested accrued pension dues for up to five years from date of initial mobilization or extended active
duty. Employers are provided by law with a period of time following release from active duty to make up
these dues. Medical insurance dues may be continued by the employer on behalf of the chaplains family
and a recommended period is 30-90 days. While the chaplain and family members become eligible for
military medicine - CHAMPUS and TRICARE - within 30 days of mobilization, it is reasonable in locales
where there are limited military facilities, that the chaplains family will wish to remain with their primary
care provider under their church /synagogue /employer provided medical insurance carrier. (Federal law
does not mandate that an employer continues medical insurance during a period of mobilization, only that
the member is offered full restoration in the medical plan upon release from active duty.) These issues
need to be addressed well in advance of mobilization with the reserve chaplains church /synagogue
/employer in order to arrive at a satisfactory decision that is acceptable to all parties concerned. This
avoids misunderstanding or controversy during a chaplains mobilization (recall).
5. Consider how congregation will seek a pulpit supply and other ministerial coverage for emergencies.
Some suggestions: Make arrangements with retired members of your endorsement group to fill in for you
when you are mobilized. Arrange with a local member of your religious community that could fill in for
you. Arrange with a seminary to have a student fill your position while you are deployed.
6. Include a signed Mobilization Agreement with Terms of Call. Make provisions for modification or
termination of agreement as needed. Refer to your religious organizations constitution and/or Book of
Order. Remember that federal law takes precedence over less generous provisions of a Mobilization
Agreement. A copy of all signed and periodic updated agreements should be sent to your endorser.
115
Specific Issues and Suggestions
Chaplains in the military Reserve Components (RC) are expected to serve one weekend drill per month
and two weeks of active duty for training (ADT) each year. The obligation can often be met on other than
weekends, depending on the military unit, type of RC involvement and mission. The church /synagogue
/employer may agree to absorb the costs of pulpit-supply or substitute clergy during these normal periods.
Employers/ Congregations may negotiate with their religious leader in Terms of Call to provide the extra
two weeks as additional vacation with or without pay and may ask the chaplain to reimburse pay for a
visiting religious leader. Normally pension, medical, and housing benefits should be continued by the
employer during these periods.
Civilian chaplains and their employers (hospitals, nursing homes, prisons and other non-denominational
employers) should become familiar with the provisions of the federal law: Uniformed Services
Employment and Reemployment Rights Act of 1994 USERRA), specifically section 4312 on
reemployment rights, and section 4318 regarding pension benefits. The law may be found on the web at
www.esgr.org/userra.html. Normally a resignation does not preclude return rights provided by USERRA
unless these are specifically waived in writing. NOTE: Clergy of denominational churches /synagogues
are NOT covered under USERRA.
The next pages are examples that can be used. Please make appropriate edits to these so they fit your
current situation.
116
SAMPLE 1
MOBILIZATION AGREEMENT
In the event of mobilization of any branch of Reserve Components forces, the following agreement
between ______________________________________ (pastor/clergy/rabbi) and
___________________________________ (church/synagogue/employer) will take effect for up to twelve
months from the date of deployment.
1. The pastor will be immediately relieved of responsibilities to the congregation in order to report and
prepare for military duty.
2. Determine the length of the deployment through the military department and the deployment orders.
3. The pastor and the congregation may wish an official special service of blessing and sending forth for
the pastor/chaplain.
4. The church council/session will arrange for interim pastoral leadership and care during the pastors
absence.
5. The church will not consider itself vacant during the duration of this agreement.
6. Regarding the pastors salary and benefits during the deployment, we agree to the following terms:
Salary discontinued
Social Security allowance discontinued
Auto allowance discontinued
Educational allowance discontinued
Denominational pension continued
Health and hospitalization insurance to be continued until active duty-provisions for family medical
coverage begin.
7. Housing allowance (or use of the parsonage, including utilities) would be continued up to twelve
months.
8. Provision should be made for the modification and/or termination of this agreement upon mutual
consent of both parties.
________________________________________________ __________________
Signature of Chaplain Date
________________________________________________ ___________________
Signature of Congregation Leadership Date
Approved by the Congregation (As Required) ___________________

Date
Approved by the Denominational Leadership (As Required) ____________________

Date
117
SAMPLE 2
MOBILIZATION AGREEMENT BETWEEN

(NAME OF CHAPLAIN) AND
(NAME OF CHURCH/EMPLOYER)
DATE _____________
Fr. / Rev. / Rabbi ________________________________, as a military Reserve Components chaplain, is

subject to mobilization to active duty upon order of the President, Congress, or Secretary of Defense. The
above named chaplain and this church/synagogue/employer ___________________________
of (City and State) ______________________________, (add this clause if our religious organization is
divided in geographical districts) in the District/ Diocese/ Presbytery of _________________, of the
Denomination, ________________________________ commit that the following agreement will take
effect at 12:01 AM of the day following mobilization.
1. Fr. / Rev. / Rabbi ______________________________ will be relieved of all responsibility to the

employer in order to report for active military duty.
(For those in a Presbyterian or like for of church government clause 2 and 3 are suggested)
2. Immediately upon notification of mobilization, the Executive Presbyter or Stated Clerk of the presbytery
will be notified, and in turn notify the appropriate presbytery Committee .
Rev.___________________________________ remains on the rolls of presbytery in good standing as
the presbytery has previously granted permission for him/her to serve as a chaplain and to occasionally
serve outside bounds of presbytery.
3. The appropriate Presbytery committee shall appoint a moderator of the session of ____________ and
will work with the moderator and session to arrange for pulpit supply and pastoral care.
4. Financial conditions:
A. All salary and allowances shall continue for a period of 30 days.
B. Fr. / Rev. / Rabbi __________________s family will be allowed use of the manse at no charge for up
to _____ months or until 30 days after such time as the chaplain begins drawing Basic
Allowance for Housing from the military, at which time the chaplain will pay $____________ per month to
the church / synagogue for rent and utilities of the manse. At the end of six months, residence in the
manse and rent payment may be continued by mutual agreement on a month-by-month basis.
C. The employer will continue payment of authorized pension dues to the appropriate denominational
agency for 90 days following mobilization and any additional dues incurred (up to five years) in
accordance with provisions outlined in federal law.
D. The employer will continue medical coverage dues for the chaplain and family for 90 days following
mobilization (or less, once notified by the chaplain that he/she and family are covered by military medicine
and/or are enrolled in TRICARE (military medical programs.)) Medical and dental supplement allowances
will remain in effect as long as medical insurance dues are paid.
E. All other allowances will continue for the first 30 days of mobilization.
5. These items are meant to be a minimum guideline to support and maintain the pastoral relationship
between Fr. / Rev. / Rabbi ______________________ and __(employer)____________.
Implementation of these items requires trust, good faith, and close cooperation between the parties and
_________________ Church / Synagogue / Presbytery, Denomination____________________.
118
F. During the mobilization, we agreed that (name of person pre-coordinated with or seminary student)
__________________ will fill pulpit supply.
G. Upon the termination of the mobilization order (if less than 18 months) the congregation agrees to
restore the previous employment relationship with Fr. / Rev. / Rabbi ______________________.
H. If the mobilization is greater than 18 months Fr. / Rev. / Rabbi ______________________ agrees to
resign the position of Priest / Pastor / Rabbi and the congregation will be free to hire a new Priest / Pastor
/ Rabbi.
Signed by
Name of Priest / Pastor / Rabbi /employee___________________Date__________
Employer__________________Date __________
Approved by Congregational Meeting on (Date) ___________________
Copy to: endorser
119
Appendix N
N-1. Ranger School and Special Forces Q Course Training
1. General Information.
a. There are currently no non-regular (Ranger, Special Forces) units in the USAR except for some
Civil Affairs and Psychological Operations units. The following information is provided for those who may
apply for RA or transfer to an ANG Ranger or SF unit.
b. A chaplain cannot enroll in Ranger School or the Special Forces Q course without first
requesting approval by the Chief of Chaplains.
c. The chaplain submits a request for approval to enroll in the training and a waiver of AR 165-1 to
permit him to carry a weapon (bear arms) for training purposes. The Chief of Chaplains will not approve
the request without a letter from the applicable endorser approving the chaplains request to carry a
weapon for training purposes.
2. Procedures for Requesting Authorization to Attend Ranger School and Special Forces Q
Course Training.
a. The chaplain submits a memorandum requesting authorization to enroll in the training and a
waiver of AR 165-1 to carry a weapon for training, routing it THRU the Commander, the supervisory
chaplain chain, the Senior /USAG Chaplain, and the USASOC Chaplain TO DACH-PEM. The chaplain
will attach a one-page essay explaining why he wants to attend the Ranger School or Special Forces
Q Course training (See Appendix N-2).
b. The Commander attaches a memorandum supporting the chaplains request. The supervisory
chain will endorse the applicants letter acknowledging the request. The SrCH conducts an interview with
the chaplain, attaches the results to the request packet and forwards the entire packet to the USASOC
Chaplain. The USASOC Chaplain also conducts an interview with the chaplain, attaches the results to
the request packet and forwards it to the Chief of Chaplains, ATTN: DACH-PEM (See Appendix N-3).
c. The chaplain must also request his/her endorser to submit a letter to the Chief of Chaplains:
ATTN: DACH-PEM, stating the endorsers approval for the chaplain to carry a weapon for training
purposes during the period of the training.
d. DACH-PEM submits the packet to the Chief of Chaplains for approval and notifies the chaplain of
approval/disapproval.
120
Appendix N
N-2. REQUEST FOR AUTHORIZATION TO ATTEND RANGER SCHOOL, SAPPER COURSE,
AND/OR SPECIAL FORCES Q COURSE TRAINING
LETTERHEAD
OFFICE SYMBOL Date
MEMORANDUM THRU
UNIT COMMANDER
BDE CH
DIV CH
SrCH
USASOC CHAPLAIN, ATTN: AOCH, HQ US ARMY SPECIAL OPERATIONS COMMAND, FORT
BRAGG, NC 28310
FOR OFFICE OF THE CHIEF OF CHAPLAINS, ATTN: DACH-PEM, 2700 ARMY PENTAGON
SUBJECT: Request for Authorization to Attend Ranger School (or Special Forces Q Course) Training.
1. I request authorization to attend Ranger School (or Special Forces Q Course) Training and a waiver
of AR 165-1 to permit me to carry a weapon for training purposes during the training period.
2. I have requested that my ecclesiastical endorsing agency send a letter to the Office of the Chief of
Chaplains granting its approval of my carrying a weapon for training purposes.
3. My reasons for requesting this training are presented in the enclosed document.
4. I can be contacted at (provide phone, fax, and email).
Encl SIGNATURE BLOCK
121
Appendix N
N-3. SENIOR CHAPLAIN INTERVIEW FORMAT (SRCH)
The SrCH will provide one paragraph for each of the four areas in Paragraph 2, not to exceed one
page, and forward the request packet to the USASOC Chaplain.
LETTERHEAD
OFFICE SYMBOL Date
MEMORANDUM THRU USASOC CHAPLAIN, ATTN: AOCH, HQ US ARMY SPECIAL OPERATIONS

COMMAND, FORT BRAGG, NC 28310
FOR OFFICE OF THE CHIEF OF CHAPLAINS, ATTN: DACH-PEM, 2700 ARMY PENTAGON
SUBJECT: Ranger School (or Special Forces Q Course) Interview
1. I do/do not recommend Chaplain (name) be approved for Ranger School (or Special Forces Q
Course) Training.
2. I interviewed Chaplain (name) on (date). My findings are as follows:
a. Maturity:
b. Pastoral ability and depth of spiritual fitness:
c. Effect on home/family/spousal relationships of possible future assignment to a Ranger Battalion:
d. Physical and mental stamina for the rigors and toughness of Ranger training and assignment:
SIGNATURE BLOCK
122
Appendix N
N-3. CHAPLAIN SUPERVISORS INTERVIEW FORMAT (USASOC CHAPLAIN)
The USASOC Command Chaplain will provide one paragraph for each of the four areas in Paragraph
2, not to exceed one page, and forward the request packet to Office of the Chief of Chaplains, ATTN:
DACH-PEM.
LETTERHEAD
OFFICE SYMBOL Date
MEMORANDUM FOR OFFICE OF THE CHIEF OF CHAPLAINS, ATTN: DACH-PEM, 2700 ARMY
PENTAGON WASHINGTON DC 20310-2700
SUBJECT: Ranger School (or Special Forces Q Course) Interview
1. I do/do not recommend Chaplain (name) be approved for Ranger School (or Special Forces Q
Course) Training.
2. I interviewed Chaplain (name) on (date). My findings are as follows:
a. Maturity:
b. Pastoral ability and depth of spiritual fitness:
c. Effect on home/family/spousal relationships of possible future assignment to a Ranger Battalion:
d. Physical and mental stamina for the rigors and toughness of Ranger training and assignment:
SIGNATURE BLOCK
123
Appendix O AWOL
Acronyms absent without leave
AAR CAR
After action report Chief, Army Reserve
AD CDR
active duty Commander
ADL CCH
active duty list Chief of Chaplains
ADRB CG
Army Discharge Review Board Commanding General
ADSW CGSOC
active duty for special work Command and General Staff Chaplains Course
ADT CH
active duty for training Chaplain
AER CHOBC
Academic Evaluation Report Chaplain chaplain basic course
AGR CNGB
Active Guard Reserve Chief, National Guard Bureau
AGRMIS CONUS
Active Guard Reserve Management Information continental United States
System
DA
AMEDD Department of the Army
Army Medical Department
DCS
ANG deployment cycle support
Air National Guard
DEERS
APFT Defense Enrollment Eligibility Reporting
Army physical fitness test
DFAS
APL Defense Finance and Accounting System
Army promotion list
DIMA
ARNG Drilling Individual Mobilization Augmentee,
Army National Guard Drilling Individual Augmentation Program
ARRTC DMOS
U.S. Army Reserve Readiness Training Center Duty Military Occupational Specialty
ASI DOB
additional skill identifier date of birth
AT DOD
Annual Training Department of Defense
Appendix O Judge Advocate General
Acronyms continued
LOD
DOR line of duty
date of rank MEB
Medical Evaluation Board
DSN
Defense Switched Network MEDDAC
U.S. Army medical department activity
EFMP
Exceptional Family Member Program MEDPROS
Medical Protection System
ET
equivalent training MOI
memorandum of instruction
FORSCOM
US Forces Command MOS
military occupational specialty
FRAGO
fragmentary order MOSC
military occupational specialty code
FTS
full-time support MPF
military personnel file
FTSD
Full-Time Support Division MRD
mandatory removal date
FY
fiscal year MSC
major subordinate command
HHC
headquarters and headquarters company MSO
military service obligation
HQDA
Headquarters, Department of the Army MTF
medical treatment facility
HRCFort Knox
U.S. Army Human Resources Command Fort MUTA
Knox Multiple Unit Training Assembly
IAW MYOS
in accordance with maximum years of service
IDT NAC
inactive duty training National Agency Check
IMA NCO
individual mobilization augmentee noncommissioned chaplain
ING NCOER
Inactive Army National Guard Noncommissioned Chaplain Evaluation Report
IRR NGB
Individual Ready Reserve National Guard Bureau
JAG
125
Appendix O PMO
Acronyms continued personnel management chaplain
NGR PMOS
National Guard regulation primary military occupational specialty
NOK PMOSC
next of kin primary military occupational specialty code
NSPS POC
National Security Personnel System point of contact
O&F RA
organization and functions Regular Army
OADO RC
office active duty obligor Reserve component(s)
OCAR RCSBP
Office of the Chief, Army Reserve Reserve ComponentSurvivor Benefit Plan
OCCH REFRAD
Office of the Chief of Chaplains release from active duty
OCONUS RFD
outside continental United States Reserve forces duty
OER RLAS
chaplain evaluation report Regional Level Application Software
OIC RMA
chaplain in charge readiness management assembly
OPF RRC
official personnel file Regional Readiness Command
OPMSUSAR RSC
Chaplain Personnel Management SystemU.S. Regional Support Command
Army Reserve
RST
OPORD rescheduled training
operational order
RSUTA
PCS regularly scheduled unit training assembly
permanent change of station
RT
PE readiness training, refresher training,
physical examination reinforcement
training
PEB
Physical Evaluation Board RTU
Reinforcement Training Unit
PEBD
pay entry basic date RY
retirement year
126
Appendix O TPU
Acronyms continued troop program unit
RYE TTAD
retirement year ending temporary tour of active duty
SBP TTHS
Survivor Benefit Plan trainees, transients, holdees, and students
SGLI UCMJ
Servicemens Group Life Insurance Uniform Code of Military Justice
SLRP UIC
Student Loan Repayment Program unit identification code
SQI UMT
special qualifications identifiers Unit Ministry Team (usually comprised of one
chaplain and one chaplain assistant
SRIP
Selected Reserve Incentive Program USACGSC
United States Army Command and General
SRPC Staff College
Soldier Readiness Processing Center
USAR
SS United States Army Reserve
staff specialist
USARAE
SSC United States Army Reserve Affairs, Europe
Senior Service College
USARAGR
SSI United States Army Reserve Active Guard
specialty skill identifier Reserve
SSN USARC
social security number United States Army Reserve Command
TA USAREC
tuition assistance United States Army Recruiting Command
TAPDB-R USARF
Total Army Personnel Database Reserve United States Army Reserve Forces
TCS USC
Temporary Change of Station United States Code
TDY UTA
Temporary Duty unit training assemblies
TIG VA
Time in grade Veterans Affairs
TIS WO
time in service Warrant chaplain
127
Appendix P
Web Sites 27 July 2010
The following list of web site addresses may prove helpful. By providing these locations, we hope to
reduce the time spent on searches and the resulting strain on automated systems.
Note: These websites are subject to change
Department, Command, Agency, Organization Home Pages
Army www.army.mil
Army Corps of Engineers www.usace.army.mil
Army Forces Command (FORSCOM) www.forscom.army.mil
Army Medical Department (AMEDD) www.armymedicine.army.mil
Army Knowledge Online www.us.army.mil
Army National Guard (ARNG) www.1800goguard.com
Defense Finance and Accounting Service (DFAS) https://dfas4dod.dfas.mil
Department of Defense (DOD) www.defenselink.mil
Department of the Army (DA) www.hqda.army.mil
Defense Information Systems Agency (DISA) www.disa.mil/index.html
General Services Administration (GSA) www.gsa.gov
Occupational Safety and Health Administration (OSHA) www.osha.gov
Office of Personnel Management (OPM) www.opm.gov
Training and Doctrine Command (TRADOC)
http://www.army.mil/info/organization/unitsandcommands/commandstructure/tradoc/
U.S. Army Human Resources Command https://www.hrc.army.mil
U.S. Army Reserve (USAR) http://www.armyreserve.army.mil/
Forms, Publications, Magazines, etc.
Army Doctrine and Training Digital Library www.adtdl.army.mil

(Information on Army schools and Army documents)
Army Records Information Management System https://www.arims.army.mil/MainPage.aspx
DOD Electronic Forms http://www.dtic.mil/whs/directives/infomgt/forms/formsprogram.htm (Contains
forms not included on USAPA web site)
FORSCOM Electronic Pubs and Forms https://fcportal.forscom.army.mil/FCCS-DocMgmt/default.aspx
GSA Electronic Forms www.gsa.gov/forms
IRS Forms and Publications www.irs.ustreas.gov/formspubs/index.html
(Includes link to State Tax forms)
Optional Forms (OFs) http://web1.whs.osd.mil/icdhome/ofeforms.htm
(Contains some forms not included on USAPA web site)
SOLDIERS ONLINE http://www.army.mil/Soldiers/
Standard Forms (SFs) www/army.mil/usapa
TRADOC Pubs http://tradoc.monroe.army.mil/Publications.htm
USAPA Electronic Pubs and Forms www.usapa.army.mil
(ARs, Pams, Cirs, OFs, SFs, DD and DA Forms, Pubs Ordering System)
USARC Form Files on INTERNET FTP server www.usarc.army.mil
(Access to USARC form files; download individual files or *.zip file from USARC Forms directory)
USARC Forms and Pubs on INTRANET
https://usarcintra/cioweb/hmpglink/pubsforms.htm
(For authorized USAR users; no general public access)
Pay and Finance
128
Army Retirement Services (RSO) http://www.armyg1.army.mil/rso/
Army Financial Operations www.asafm.army.mil/fo/fo.asp
(Pay rates, drill pay, travel voucher information)
DFAS http://www.dfas.mil (Defense Finance and Accounting Service Indianapolis)

Per diem Rates http://www.dtic.mil/perdiem/pdrates.html
Defense Travel System (DTS) http://www.defensetravel.osd.mil/dts/site/index.jsp
DOD Employee/Member Self Service (E/MSS)chttp://www.opm.gov/oca/payrates/index.aspe
Family Support
Army Family Liaison home page http://www.aflo.org

TAPS (Tragedy Assistance Program for Survivors, Inc.) www.taps.org
(Grief support and services for survivors of military line-of-duty deaths)
DEERS E-mail https://www.dmdc.osd.mil/appj/dwp/index.jsp or addrinfo@osd.pentagon.mil
(E-mail changes to Defense Enrollment Eligibility Reporting System (DEERS))
Military One Source http://www.militaryonesource.com
(Helpful information on family services, finances, and more)
U.S. Army Community and Family Support Center
Morale, Welfare, and Recreation (MWR) www.armymwr.com
Uniforms
Army Ribbons Order of Precedence http://www.armyawards.com
Medical (training, benefits, etc.)
TRICARE http://www.tricare.mil/
(Enrollment, medical care, phone numbers, Q&A, retiree information)
Army Medical Department (AMEDD) http://www.armymedicine.army.mil
(Surgeon General, MEDCOM, TRICARE, other medical information)
AMEDD Center and School http://www.cs.amedd.army.mil
Education, Schools, and Training (other than Medical)
Army Doctrine and Training Digital Library http://www.adtdl.army.mil

(Information on Army schools and Army documents)
Command and General Staff College www.cgsc.army.mil
Combined Arms and Services Staff School (CAS3) http://usacac.army.mil/CAC2/cgsc/
Army Learning Management System (ALMS) https://www.lms.army.mil/Saba/Web/Main
Other Helpful Web Sites
Employer Support of the Guard and Reserve http://www.esgr.org

Army Reserve Benefits http://www.army.mil/usar/
Federal Voting Assistance Program http://www.fvap.ncr.gov
U.S. Postal Service http://www.usps.gov
(Home page; mail manuals, rate calculations, zip codes, and more)
RCAS Project Managers Web Site http://www.rcas.com
Veterans Affairs (VA) http://www.va.gov
United Parcel Service http://www.ups.com (Home page; track packages and more)
Army Reserve Readiness Training Center (ARRTC) http://arrtc.mccoy.army.mil
U.S. Code (Title 10/32/ROPMA) http://www4.law.cornell.edu/uscode
Judge Advocate Generals Corps http://www.jagcnet.army.mil
National Guard Bureau Publication & Forms Library http://www.ngbpdc.ngb.army.mil
DA G1 Policy Plans and Guidance http://www.armyg1.army.mil/MilitaryPersonnel/ppg.asp
(Information concerning Mobilization/Deployment)
129
Chaplain Related Web Sites
Chief of Chaplains Website http://www.chapnet.army.mil/

Army Chaplain Center and School (USACHCS) http://www.usachcs.army.mil/
130
Appendix Q
RSC and MSC UMT Staff Contact Information
CH (LTC) Dan Ettner CH (LTC) Scott Riedel

63d Regional Support Command 99th Regional Support Command
Southwest Chaplain Personnel Manager Northeast Chaplain Personnel Manager
(CA, NV, AZ, NM, TX ,OK, AR) (ME, NH, VT, MA, RI, NY, PA, DE, DC, MD,
Moffett Field, CA 94035 WV, VA)
Office: (650) 603-8701 Fort Dix, New Jersey
Cell: (562) 343-3351 Office: (609) 562-7448
James.d.bray@usar.army.mil Cell: (651) 491-2174
CH (LTC) Richard H. Savage
81st Regional Support Command CH (LTC) Curtis Muldrow
st
Southeast Chaplain Personnel Manager 1 Mission Support Command
(KY, NC, SC, TN, GA, AL, MS, LA, FL) Personnel Management for Puerto Rico
Ft. Jackson, SC 29207 Fort Buchannan, Puerto Rico
Office: (803) 751-9634 Office: (787) 707-4956
Cell: (719) 314-7455 Cell: (787) 241-8377
richard.harold.savage@usar.army.mil craig.pache@us.army.mil
CH (LTC) Perry Schmitt CH (LTC) Wilfredo Santiago

th
88th Regional Support Command 9 Mission Support Command
Northeast Chaplain Personnel Manager Personnel Management for the Pacific Region
(WA ,OR, ID, MT, WY, UT, CO, ND, SD, NB, (HI, GM, AS)
KS, MN, IO, MO, WI, IL, MI, IN, OH) Fort Shafter, HI
60 South "O" Street, Fort McCoy, WI 54656 Office: (808) 438-1600 x 3253
Office: (608) 388-0341 Cell: (808) 5253-8062
Cell: (608) 556-1207 ann.onlin.tang@us.army.mil
perry.schmitt@us.army.mil
CH (LTC) Dan White

th
7 Civil Support Command
Personnel Management for European Region
Office: DSN 314-483-4740
Daniel.white7@eur.army.mil
131
Appendix R
DACH-RCI Staff Contact Information
DACH-RCI is the office symbol for the Department of the Army, Chaplains, Reserve Component
Integrator. The office symbol for each individual within the directorate is provided in the table below.
Whenever possible, documents should be addressed to the specific intended recipient. Documents will be
addressed to:
Office of the Chief of Chaplains, ATTN: enter applicable office symbol

2700 ARMY PENTAGON - 2A514A
Telephone DSN is 225-xxxx.

FAX DSN (703) 614-3848
NAME POSITION OFFICE SYMBOL TELEPHONE
CH (COL) Brouillard Director DACH- RCZ 703-695-0285

thomas.brouillard@us.army.mil
CH (LTC) Eddy Personnel Management DACH-RCP 703-695-0312

thomas.eddy@us.army.mil
Ms. Washington Human Resource Manager DACH-RCP 703-695-0326

carolyn.washington@us.army.mil
CH (LTC) Causey Chaplain Candidate Manager DACH-RCC 703-695-0314

SFC Rogness RCI Operations / Schools NCO DACH-RCE 703-695-0321

noah.rogness@us.army.mil
CH (LTC) Robert Pleczkowski OCAR Chaplain / Strategic DAAR-CH 703-601-0923

robert.pleczkowski@usar.army.mil Integrator
Individual Mobilization Augmentation Personnel
NAME POSITION OFFICE SYMBOL TELEPHONE
CH (COL) Smith Dover Family Support/Special DACH-RCI 703-695-0291

wesley.smith2@conus.army.mil Projects
SGM Lightcap Personnel Management SGM DACH-RCP 678-580-5890

cheryl.lightcap@us.army.mil Chaplain Candidates
CH (COL) Powledge Assistant Personnel Manager DACH-RCP

john.powledge@us.army.mil Retirements
CH (COL) Higgins Assistant Personnel Manager DACH-RCP

mike.higgins@us.army.mil MRDs
CH (COL) Morgan Assistant Personnel Manager DACH-RCP

patrick.j.morgan@us.army.mil USAR Endorsements
132

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Personnel

Office of the Chief of Chaplains

DACH-RCI ARMY RESERVE CHAPLAIN CAREER GUIDE

Personnel Request Process.

Contents (Listed by paragraph number)

1-1. Approving Authority

2-1. Recruiting Clergy for the Chaplaincy

3-1. Army Knowledge On-line Account (AKO).

Section I: Introduction to Assignments

Section II: Special Assignments

Section III: Assignment Overview

Section I: Change of Ecclesiastical Endorsement

Section II: Appeals

6-1. General Information

7-1. Loss & Retention Actions

Section II: Retirements

Section III: Mandatory Removal Date (MRD)

Section IV: Recall to Active Duty (AD)

Section I: Elimination (Removal from the Army)

Section II: Miscellaneous Separations

Section III: Memorandum Formats for Personnel Actions

Section I: Selected Reserve Officer Accession Bonus

Section II: Student Loan Repayment Program (SLRP).

10-1. General Information

12. U.S. Army Reserve (USAR).

2-2. Accessioning Processes.

2-4. USAR Chaplains Applying for Regular Army (RA).

2-5. USAR Chaplains Applying for Active Guard Reserve (AGR).

3-1. Army Knowledge On-line Account (AKO).

3-2. DOD Common Access Card (CAC)/Military ID.

3-4. Military Pay.

3-6. Purchasing Uniforms.

3-7. Military Uniforms.

3-9. Army Height and Weight Standards.

4-3. Service Obligations (SO).

4-5. Senior Staff Level.

4-6. Assignment of Critically Short Faith Group Chaplains.

4-8. Senior Chaplain Interview Format (N-2)

4-9. ASCC Chaplain Interview Format (N-3)

4-10. Chaplain Position Assignments.

4-11. Assignment Process.

a. Example of a Commanders by name request from AR 140-145:

(TAADS Proponent Letterhead)

SUBJECT: Request for Assignment of an Individual Mobilization Augmentee (IMA)

1. Reference: MOBAUGTDA, WAY899MO, HHT, 3d ACR.

3. Point of contact is MAJ Starr, DSN 978-6002.

FOR THE COMMANDER:

5-1. General Information.

5-2. Change of Ecclesiastical Endorsement Procedures.

5-3. Promotion Boards.

5-4. Date of Rank (DOR).

5-5. Appointment Rank for Newly Accessed Chaplains.

5-6. Chaplain Evaluation Record.

6-3. Promotion Zones.

6-5. Categories of Chaplain Board.

6-6. Important Components of a Board File.

6-7. Personnel Records Forms.

6-7. Chaplain Captain Certification Review.

7-1. Loss & Retention Actions.

7-2. Conditional Resignation.

7-3. Unqualified Resignation.

7-5. General Information.