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ENCUMBRANCE GUIDE: Correct Procedure to Finally Close or Cancel a PO (Doc ID 110671.1) To Bottom

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APPLIES TO:

Oracle Purchasing - Version 10.7.16.1 to 11.0.3 [Release 10.7 to 11] Document Details
Information in this document applies to any platform.
Type:
REFERENCE
PURPOSE Status:
PUBLISHED
Last Major
07-Aug-2012
Update:
The purpose of this document is to provide the reader with the correct procedure to follow before Finally Closing or Canceling a Last Update:
21-Aug-2016
purchase order with the document is encumbered.

SCOPE Related Products

Oracle Purchasing
The audience for this document is for all functional users of the Purchasing module where encumbrance is used.
Information Centers
DETAILS Information Center:
Purchasing FAQ [1586684.2]
One of the most common encumbrance issues Oracle Support receives relates to Purchase Orders that have been Finally Closed Information Center:
or Cancelled with outstanding receipts or matched but unprocessed invoices. Once a final action is Procurement Suite Index
performed against the purchase order, any related document that is in process may become stuck in the system. Any [1391332.2]
outstanding encumbrance balance in the ledger must then be relieved through a manual journal. Information Center:
Purchasing [1391694.2]
This is a business process issue that requires communication between your Payables and Purchasing departments. The
application will NOT prevent users from performing a final action against a purchase order. Oracle Support recommends that
specific users with good encumbrance knowledge be assigned the responsibility of performing all final actions against purchase Document References
orders.
No References available for
this document.
The recommended procedure is:

1. Check the Uninvoiced Receipts Report for outstanding receipts. Recently Viewed

Aid to Understanding how Rece

2. Ensure any matched invoices have been posted to the ledger. Receipt Exceptions Cascade Do
[1427015.1]
3. If prompted with a quantity variance warning message while performing a final purchase order action, DO NOT proceed. You Fund Check Is Failing - Procedu
will find it much more effective to reverse the outstanding transaction in the sub-ledger then the alternative of reconciling PSA_BC_XLA_PUB.Budgetary_C
variances in the ledger and performing corrective encumbrance journals. [1338545.1]
R12 Requisition Funds Check G
If you have documents that are stuck, do not update the related purchase order's status via SQL without the assistance of Procedure PSA_BC_XLA_PUB.Bu
Returns An Error [1457516.1]
Oracle Support.
PO Funds Check fails with Proce
PSA_BC_XLA_PUB.Budgetary_C
without any details to the callin
PO_ENCUMBRANCE_POSTPROC
Still Have Questions?To discuss this information further with Oracle Experts and industry peers, we encourage you to review, [1477606.1]
join or start a discussion in the My Oracle Support Procurement Community.
R12 : Check Funds Results in E
PSA_BC_XLA_PUB.Budgetary_C
without any details to the callin
PO_ENCUMBRANCE_POSTPROC
[1556430.1]
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Related
Products
Oracle E-Business Suite > Procurement > Procurement > Oracle Purchasing

Keywords
CLOSE PERIOD; ENCUMBRANCE

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