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AIESEC in Universitas Diponegoro

Damay Residence, Jalan Gondang Raya No. 66H, Tembalang - Semarang, Central Java, Indonesia
www.aiesec.or.id | email: aiesec.undip@gmail.com | FB: AIESEC UNDIP | Twitter: @AIESECUNDIP

MINUTES OF MEETING

AIESEC LOCAL COMMITTEE UNDIP

REGIONAL PREPARATION MEETING AP REGION 2017/2018

General Information

Title of Meeting : Regional Preparation Meeting

Place of Meeting : Blackbone Coffee and Bistro

Date of Meeting : September 15TH , 2017

Time : 18.30 22.00

Note Taker : Ayu

Attendance OGV Department:

NO NAME POSITION PRESENCE


1 Widayu Mutiya Ramadhani Customer Relation Manager of AP V
2 Reymont Customer Relation Staff of AP V
3 Ayu Customer Relation Staff of AP V
4 Ardista Customer Relation Staff of AP V

Attendance Exchange Participant:


NO NAME STATUS COUNTRY PRESENCE
1 Ahmad Abdul Jabbar Applied Taiwan V
2 Ade Putra Applied Taiwan V
3 Vania M Applied Taiwan V
4 Lailatul N Applied Sri Lanka V
5 Yuvira Applied Taiwan V
6 Alicia Applied Taiwan V
7 M. Raihan F Applied Taiwan V
8 Ishak Hermanto Applied Taiwan V
9 Safira Akmala Applied Taiwan V
10 Safira Rosyada Applied Taiwan V
11 Pamela S Accepted Sri Lanka V
12 Arina Felita Accepted Sri Lanka V
13 Rosiana Gitti Accepted Sri Lanka V

AIESEC Empowering Young People for Peace and Fulfillment of Humankinds Potential since 1948
AIESEC in Universitas Diponegoro
Damay Residence, Jalan Gondang Raya No. 66H, Tembalang - Semarang, Central Java, Indonesia
www.aiesec.or.id | email: aiesec.undip@gmail.com | FB: AIESEC UNDIP | Twitter: @AIESECUNDIP

14 Aulia Putri Nugrahani Accepted India V


15 Retno Wahyuningtyas Accepted Sri Lanka V
16 Ade Fitri K Accepted Sri Lanka V
17 Della Cintya Accepted Sri Lanka V
18 Alisia Q Accepted India V
19 Basmallah Accepted India V
20 Nico Reyhan Accepted India V
21 Firna Nabila Approved Sri Lanka V
22 Junia Dwi Putri Approved Sri Lanka V
23 Dewi Suci P Approved Sri Lanka V

Agenda :
1. EPs Update
2. Going Deeper Asia Pasific Region
3. Lead session about LDM
4. Passport Education
5. Visa Education
6. Travel Insurance Education

RPM Summary :

1. EPs updates
To know about EPs status so far whether they are applied, accepted, or approved;
EPs preference countries, and EPs projects. There are 10 EPs applied, 9 EPs
accepted and 3 EPs approved. 9 EPs want to go to Taiwan, 10 EPs want to go to Sri
Lanka, EPs want to go to India

2. Going Deeper Asia Pasific Region


Explain to EPs about list of AP regions available countries they can go (India,
Taiwan, Sri Lanka, South Korea, Nepal, Kyrgyzstan, Azerbaijan), each country in
detail (why they should go there, what are uniqe and interesting things to go or see
over there, and tips and trick living in each of those countries); and watching video
relates to EP Experience during their exchanges in AP regions countries

3. Lead session about LDM

AIESEC Empowering Young People for Peace and Fulfillment of Humankinds Potential since 1948
AIESEC in Universitas Diponegoro
Damay Residence, Jalan Gondang Raya No. 66H, Tembalang - Semarang, Central Java, Indonesia
www.aiesec.or.id | email: aiesec.undip@gmail.com | FB: AIESEC UNDIP | Twitter: @AIESECUNDIP

Explain to EP what is LDM and its elements including The Leadership Qualities, Sns
or Exchange Standart and Inner&Outer Journey
4. Passport Education
Explain to EPs what are requires documents they need to prepare before exchange,
type of passport, fee of making passport, and procedure how to make passport
5. Visa Education
Explain to EPs what are requires documents in order to make visa each country of all
AP regions countries, type of visa, fee of making visa, procedure how to make visa
and extend visa as well
6. Travel Insurance Education
Explain to EPs why they need to have travel insurance when they go exchange, what
things which are covered by travel insurance, and experience regarding using travel
insurance
7. Basic Living Cost Education
Explain EP about basic living cost in each of AP regions countries. Cost that EP will
spend in Sri Lanka, India and Nepal is approximately about 10-15 million, Taiwan
15-20 million, Azerbaijan, South Korea, and Kyrgyzstan 20-25 million

8. Flight Ticket Tips and Trick


Expain EPs about tips and trick how to get cheap flight ticket, such as they need to
survey all the websites to book flight first and choose the cheapest one, choose flight
which will have transit, what should EPs do if they have long transit, and when is the
best flight for them (morning, afternoon or evening).

9. Returnee Sharing
Returnee from AP which is invited to have sharing session share about their
experience during their exchange, good case and bad case practice, how to tackle
problem they ever faced, and QnA session. There are 3 EPs who ask Ardra and Andro
as returnee from AP region.
Junia asked to Andro about how to face culture shock in India
Jabbar asked to Ardra how to handle children who ignore them when we teach
them

AIESEC Empowering Young People for Peace and Fulfillment of Humankinds Potential since 1948
AIESEC in Universitas Diponegoro
Damay Residence, Jalan Gondang Raya No. 66H, Tembalang - Semarang, Central Java, Indonesia
www.aiesec.or.id | email: aiesec.undip@gmail.com | FB: AIESEC UNDIP | Twitter: @AIESECUNDIP

Dewi asked Andro about amount of money he spent in India for 6 weeks

Sincerely,

Note taker

Ayu Wulandari Dwibroto

EP REPRESENTATIVES

(Dewi Suci Permatasari) (Ahmad Abdul Jabbar)

Acknowledged by

Teresa Nirmala Agus

LCVP of OGV Department

AIESEC Empowering Young People for Peace and Fulfillment of Humankinds Potential since 1948