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Oudervereniging Barlaeus
SESSION BOOKLET
Dear BYPers,
This overview serves to give you an insight into what is expected of you before BYP and what
is going to happen during BYP.
Good luck,
Margriet & Reinier
Programme
Programme .................................................................................................. 2
Placards........................................................................................................ 8
What is Teambuilding?
Teambuilding aims for, as the name states, the building of a team. Teambuilding serves several
purposes: one of the aims is to make you feel more comfortable in your
committee and to get to know the other people in the group. But Teambuilding also aims at
improving the communication and teamwork between you and your fellow delegates. The
chair will guide this process, he or she will play different kind of games to get to know each
other, build inter-committee trust, improve brainstorming capabilities and make you feel
more comfortable with giving your opinion.
What is a Chair(person)?
All committees will be assigned a Chairperson - a former student who participated in EYP -
whose task is to guide you through the weekend. The Chairperson aims at helping you when and
wherever possible and making you feel comfortable. One of the Chairpersons main tasks is to guide
the committees through Teambuilding and Committee Work. During the General Assembly, the
Chairperson will assist the committees and facilitate the smooth running of the debates.
Chairpersons will not give their personal opinions on the topics and resolutions when it
comes to the substance of the points, questions and speeches it is all up to you.
If you want to speak, ask your Chairperson to raise the Committee Placard, so that the
Board knows you are waiting to be recognized. Try to make sure everyone in your
committee is involved and keep points short. After a number of points by other committees,
the Board will return to the proposing committee, who in turn is able to respond to the
points that have been put forward thus far. The Open Debate will follow this pattern
approximately three to four times (at the Boards discretion). The proposing committee has
the task to the defend the plans which are proposed in the resolution. However, this can be
done with some flexibility, consensus is the way forward. Please note: it is usually better to
make a short point where you propose or respond to a certain solution, instead of just
asking a question. This helps move the debate forward.
Voting Procedure?
Following the completion of general debate, delegates will be given the opportunity to vote
on the resolution in the form of for, against and abstentions. Chairs will collect the votes. A
Board member counts the votes and announces the result after the debate on the
following resolution. Each student votes according to his or her own convictions.
The total time set aside for one debate will normally be 40 minutes, though this will subject
to time constraints. The setting of debate time, and changes in debate time, are entirely at
the discretion of the President and their Board. Each debate is the main responsibility of
the proposing committee this committee will defend the resolution, and as such should
always be given enough opportunities in the debate in which to do so.
Defence Speech.
This will be followed by a three-minute Defence Speech from a member of the
proposing committee.
Attack Speech.
There will then be three minutes in which two Attack Speeches can be made by the other
committees.
Points of Information
To be raised to make a factual query about a term/phrase in the resolution or in
what someone has said.
Open Debate
The rest of the time (approx. 30 minutes) is set aside for open debate among
delegates. If you wish to make a point, raise your committee sign and wait to be
recognized by the Board before taking the floor.
Sum-up Speech.
3 minutes to sum-up the debate by 1-2 speakers from the proposing committee
Voting Procedure
Following the completion of general debate, delegates will be given the opportunity
to vote on the resolution in the form of for, against and abstentions. Chairs will
collect the votes. A Board member counts the votes and announces the result after
the debate on the following resolution. Each student votes according to his or her
own convictions.
Committee Placard
To be raised each time a committee wants to make a point/speech.
Points of Information
Points of Information are points made by delegates requesting clarification, explanation or
definition of a word or phrase in a resolution only. They should not be used to attack or
defend the speaker or the resolution.
Direct Response
Allows for a direct response to the most recent point with priority over other Committees
points. This placard may be used by each Committee 2 times during each open debate.
I. The resolution
BYP produces its statements in the format of resolutions. The resolution is a formal statement of an
opinion proposed by the delegates on how to deal with a given issue. Essentially, resolutions are the
goal of committee work, and serve as a statement of resolve to progress in a specific matter outlined
in the resolution. The goal of the resolution is to inform and educate the reader in order to inspire
them to take action approving the resolution.
A resolution has three parts: the heading, the introductory and the operative clauses.
II. Terms
Clause: one section of a resolution, containing one argument or one action
Phrase: the first word(s) of a clause
Heading: the first part of a resolution; this section contains general information
Introductory clauses: the second part of a resolution; this section contains the background
Operative clauses: the third part of a resolution; this section contains the actions to be taken
III. Formatting
The format of a resolution is strict, and certain rules must therefore be followed.
The resolution should read as one long sentence therefore no full stops should be used and
there can be no sentences internally.
Each clause begins with a phrase from the list of introductory phrases or operative phrases.
The phrase should be underlined and the first word of the phrase capitalized.
Introductory phrases are lettered and operative phrases are numbered.
Each introductory clause ends with a comma and each operative clause ends with a
semicolon (the last one ends with a full stop).
Sub-clauses for introductory clauses are numbered while sub-clauses for operative clauses
are lettered.
All lines of each clause should be indented after the first line;
Sub-clauses should be further indented.
Generally the resolution should be single-spaced, but there should be some space between
each clause either by skipping a line or increasing the spacing;
Acronyms and abbreviations should be written out the first time they appear in the
resolution. Thereafter they can be abbreviated.
Spelling should be British standard in English and French standard in French and consistently
used within the resolution;
The resolution should not exceed two pages; the best and most relevant clauses should
therefore be selected.
The introductory clauses should identify the depth, scope and complexity of a specific problem and
highlight possible consequences if a problem is not solved or still persists. It should also make
reference to past action in the area (decisions, reports etc.).
The problem should be stated in factual terms and opinions are not expressed in this portion of the
resolution. Introductory clauses should be organized in a logical progression and each fact should be
listed as a separate clause.
Each clause begins with a present participle (called an introductory phrase) that should be underlined
in the text with the first letter capitalized.
The introductory clauses are always lettered (A, B, C etc.). If a clause requires further explanation,
bulleted lists set off by roman numerals (i, ii, iii etc.) can be used.
V. Operative clauses
The operative clauses state the actions and/or recommendations that are made to address the
problems identified in the introductory clauses. Therefore there should be some connection of
problem to a solution. Because resolving most problems involves an exercise of judgment, this is the
portion of the resolution where the Committee expresses its opinion.
The operative clauses are proposals, which taken together, would comprise a solution to the
problem, a policy response. They should recommend or decide, if competent to do so, on a specific
course of action to be taken to solve the problem.
Operative clauses should be organized in a logical progression, with each containing a single idea or
proposal. Each operative clause begins with a verb (called an operative phrase) that should be
underlined in the text with the first letter capitalized.
The introductory clauses of a resolution explain the problem that needs to be solved.
Essentially, this section contains everything but proposing action to be taken to solve the
problem. Keep in mind that the selection of the introductory phrases will be a first step to
determine whether the resolution will be more general or more specific, more radical or
softer in its approach.
Introductory phrases are lettered, underlined and separated by commas. Below are
indicated some common introductory phrases, but the list is non-exhaustive.
Acknowledging that
Affirming
Alarmed (by)
Aware (of)
Bearing in mind
Concerned (by)
Considering (that)
Continuing to take the view
Convinced (that)
Declaring
Deeply alarmed by/appreciative/concerned/conscious/convinced/disturbed/regretting
Emphasising
Expecting
Firmly convinced
Fully aware
Having considered/considered further
Keeping in mind
Noting with (deep) appreciation/approval/concern/gratitude/regret/satisfaction etc.
Noting further
Observing
Pointing out
Realising
Recognising
Referring (to)
Regretting
Reminding
Seriously concerned
Strongly emphasises/supporting
Supporting (fully)
Taking into account/consideration/note of etc.
Viewing with appreciation
The operative clauses of a resolution describe the actions that need to be taken in order to
solve the problem. Operative clauses should be organised in a logical progression, and each
clause should contain a single idea or policy proposal. Keep in mind that not all resolutions of
the European Parliament are binding. Therefore, it is important to choose the operative
phrases and the wording of the operative clauses accordingly.
Operative phrases are, like the introductory phrases, underlined. However, each operative
clause begins with a number, ends with a semicolon and the final clause ends with a full
stop. Below are indicated some common operative phrases, but the list is non-exhaustive.
Accepts
Affirms
Appreciates
Approves
Calls (for/upon)
Commends
Condemns
Confirms
Considers
Decides
Emphasises
Encourages
Endorses
Expresses its appreciation/belief/conviction/hope/regret/sympathy/thanks etc.
Further concurs/invites/proclaims/recommends/ reminds/requests/resolves etc.
Hopes
Invites
Notes (with appreciation/approval/interest/satisfaction etc.)
Proclaims
Proposes
Reaffirms
Recognises
Recommends
Regrets
Requests
Resolves
Solemnly affirms/confirms/declares/condemns/proclaims etc.
Strongly affirms/condemns/urges etc.
Suggests
Supports
Transmits
Urges
A. Deeply concerned by the existence and extent of the gender pay gap,
B. Noting with regret that the representation of women on company boards is vastly lower
than male;
D. Fully aware that the position of women on the labour market is deprived by:
i) The possible expectation of children,
ii) Costs of maternity leave,
iii) The inability to work full-time due to family commitments;
Special thanks to
Charlotte Remarque