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Met dank aan:

Oudervereniging Barlaeus
SESSION BOOKLET
Dear BYPers,

This overview serves to give you an insight into what is expected of you before BYP and what
is going to happen during BYP.

Read the information carefully and prepare well!

Good luck,
Margriet & Reinier

Programme

Saturday, January 13th, 2018

8.30 Arrival at Barlaeus


9.00 - 9.15 Opening
9.15 - 11.15 Teambuilding
11.15 11.45 Coffee break
11.45 13.00 Teambuilding/Committeework
13.00 13.45 Lunch
13.45 15.00 Committee work
15.00 15.30 Coffee break
15.30 18.00 Committee work
18.00 18.30 Dinner
18.30 21.00 GA-prep, start of speechwriting
21.00 21.15 Sodabreak
21.15 23.15 Speechwriting time
23.15 00.15 Karaoke & Just Dance! Committee-competition.
00.30 Lights out.

Sunday, January 14th, 2018

7.30 Wake-up call


8.00 8.50 Breakfast and time to clean out your committee rooms; luggage in the
cafeteria.
9.00 17.00 General Assembly
17.00 18.00 Results and Closing

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Inhoud

Programme .................................................................................................. 2

Preparation and terms explained ................................................................. 4

Order of the General Assembly .................................................................... 7

Placards........................................................................................................ 8

Resolution writing ........................................................................................ 9

Introductory phrases .................................................................................. 11

Operative phrases ...................................................................................... 12

Sample resolution ...................................................................................... 13

BYP 2018 would have been impossible without ......................................... 14

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Preparation and terms explained

What is Teambuilding?
Teambuilding aims for, as the name states, the building of a team. Teambuilding serves several
purposes: one of the aims is to make you feel more comfortable in your
committee and to get to know the other people in the group. But Teambuilding also aims at
improving the communication and teamwork between you and your fellow delegates. The
chair will guide this process, he or she will play different kind of games to get to know each
other, build inter-committee trust, improve brainstorming capabilities and make you feel
more comfortable with giving your opinion.

What is a Chair(person)?
All committees will be assigned a Chairperson - a former student who participated in EYP -
whose task is to guide you through the weekend. The Chairperson aims at helping you when and
wherever possible and making you feel comfortable. One of the Chairpersons main tasks is to guide
the committees through Teambuilding and Committee Work. During the General Assembly, the
Chairperson will assist the committees and facilitate the smooth running of the debates.
Chairpersons will not give their personal opinions on the topics and resolutions when it
comes to the substance of the points, questions and speeches it is all up to you.

Do we need to study the GA procedure beforehand?


Yes. Although the GA Procedure will be explained before the start of the first debates, it will
certainly help to have a look at it beforehand. The use of placards will be properly explained
too. However, should you have any queries, your Chairperson or a member of the Board is
always more than willing to answer your questions.

What are the Introductory Clauses?


The introductory clauses are the clauses with letters in front of them. They are the things to take into
account before starting on the operative causes (your proposals).

What are the Operative Clauses


These are the committees proposals as to how the issues are to be addressed. The Operative
Clauses are read out by one member of the committee at the beginning of each debate.
The Operative Clauses are read out in a formal style:

Dear members of the Board and fellow delegates,


The Barlaeus Youth Parliament,
1.
2.

What is a Defence Speech?


A Defence Speech is a speech of maximum 3 minutes, during which one delegate of
the proposing committee is asked to come up to the podium and explain and defend the
resolution. Creativity is the keyword; you may for example decide to apply a quote relevant
to the resolution use your imagination. Thus, the content of your Defence Speech is up to
your delegation to decide. An option is to explain the problem first. What is the problem,
why is there a problem? Who are the key players in this issue, and why is it such an urgent
matter to be resolved? You could then continue by explaining the steps you will be taking to
address the issue, i.e. explain the Operative Clauses. This however should not merely be a
repetition of the Operative Clauses (they are there for everyone to read in the Resolution
Booklets), instead you try to elaborate on why these actions are so adequate and how they

Session Booklet BYP 2018


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are going to resolve the issue. Why do you believe that this set of proposals is the right way
to solve the matters at hand? Once again, the speech is up to you as a delegation. The
Defence Speech is prepared beforehand, however be careful not to simply read it out loud
from a sheet of paper. You have to convince the General Assembly that your resolution is
the right way forward, so make sure to engage your audience!

What is an Attack Speech?


After the Defence Speech, one member of a committee other than the proposing
committee can make an Attack Speech of maximum 1,5 minutes. If the speech takes
less than three minutes it will be possible for another committee to have a short speech to
complete the remaining time (once again, this will all be explained at the session). It is not
obligatory to have an Attack Speech - you can prepare an Attack Speech when you
fundamentally disagree with the resolution. Each delegation, however, should aim at
preparing at least one Attack Speech. The Board of the Session (who will be presiding over
the debates) will give the floor to a committee. Realistically, it could happen that you have
prepared a speech and are not awarded the opportunity to make it. Your efforts will not
have been for nothing, as an Attack Speech provides a wealth of points for the Open
Debate. You should only make an Attack Speech if you truly disagree with what is being
proposed and if you want to convince the General Assembly to vote against it! The content
of the speech is up to you. However, high quality Attack Speeches usually explain why the
proposing (i.e. defending) committee did not rightly perceive the problem, or why the plans
that are proposed are inadequate, ineffective or unrealistic. Perhaps something else is
causing the problem, and has the committee failed to address the issue in a wider context.
It is advisable to propose an alternative approach to the problem constructive debates
are generally the most fruitful ones!

What is the Open Debate?


The Open Debate provides every delegate with the opportunity to contribute to the debate.
Any delegate who wishes so, may ask the Chairperson to raise the Committee Placard, and
speak upon being recognized by the Board. For example:

If you want to ask the proposing committee a question,


If you want to make a point supporting or criticizing the resolution,
If you want to respond to another point that has been put forward,
If you want to suggest an alternative solution,
If you want to support or criticize alternative proposals,
If you want to comment on something that was mentioned in the Defence/Attack Speech
that you agree or disagree with,
Anything you can think of.

If you want to speak, ask your Chairperson to raise the Committee Placard, so that the
Board knows you are waiting to be recognized. Try to make sure everyone in your
committee is involved and keep points short. After a number of points by other committees,
the Board will return to the proposing committee, who in turn is able to respond to the
points that have been put forward thus far. The Open Debate will follow this pattern
approximately three to four times (at the Boards discretion). The proposing committee has
the task to the defend the plans which are proposed in the resolution. However, this can be
done with some flexibility, consensus is the way forward. Please note: it is usually better to
make a short point where you propose or respond to a certain solution, instead of just
asking a question. This helps move the debate forward.

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What is a Summation Speech?
At the end of the Open Debate, one or two delegates of the proposing committee are asked to make
a three minute Summation Speech. This is to sum up the debate, and the proposing committees
final opportunity to convince the General Assembly to vote in favour of the resolution. One or two
members of the committee are allowed to speak. However, should you decide to choose for two
Summation speakers, keep in mind the limited amount of time. Also, the microphone may only be
passed one time. In a Summation Speech, the
committee may return to some of the last points that were left unanswered in the Open Debate, give
a final explanation of the Resolution, sum up the arguments that your committee has put forward to
defend the resolution during the Open Debate.. In fact, you may include anything that you believe is
necessary to convince the General Assembly to vote in favour. Usually, one part of the speech is
prepared beforehand, while the other half of the speech is a brief recap of the Open Debate.

Voting Procedure?
Following the completion of general debate, delegates will be given the opportunity to vote
on the resolution in the form of for, against and abstentions. Chairs will collect the votes. A
Board member counts the votes and announces the result after the debate on the
following resolution. Each student votes according to his or her own convictions.

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Order of the General Assembly

The total time set aside for one debate will normally be 40 minutes, though this will subject
to time constraints. The setting of debate time, and changes in debate time, are entirely at
the discretion of the President and their Board. Each debate is the main responsibility of
the proposing committee this committee will defend the resolution, and as such should
always be given enough opportunities in the debate in which to do so.

Reading of the Operative Clauses.


One member of the proposing committee will read out the Operative Clauses.

Defence Speech.
This will be followed by a three-minute Defence Speech from a member of the
proposing committee.

Attack Speech.
There will then be three minutes in which two Attack Speeches can be made by the other
committees.

Points of Information
To be raised to make a factual query about a term/phrase in the resolution or in
what someone has said.

Open Debate
The rest of the time (approx. 30 minutes) is set aside for open debate among
delegates. If you wish to make a point, raise your committee sign and wait to be
recognized by the Board before taking the floor.

Sum-up Speech.
3 minutes to sum-up the debate by 1-2 speakers from the proposing committee

Voting Procedure
Following the completion of general debate, delegates will be given the opportunity
to vote on the resolution in the form of for, against and abstentions. Chairs will
collect the votes. A Board member counts the votes and announces the result after
the debate on the following resolution. Each student votes according to his or her
own convictions.

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Placards

Committee Placard
To be raised each time a committee wants to make a point/speech.

Points of Information
Points of Information are points made by delegates requesting clarification, explanation or
definition of a word or phrase in a resolution only. They should not be used to attack or
defend the speaker or the resolution.

Point of Personal Privilege


The privilege sign should be raised when a delegate cannot hear or understand what has
been said. In this case the President may interrupt the speaker to recognise the point.

Direct Response
Allows for a direct response to the most recent point with priority over other Committees
points. This placard may be used by each Committee 2 times during each open debate.

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Guide to writing a resolution

I. The resolution
BYP produces its statements in the format of resolutions. The resolution is a formal statement of an
opinion proposed by the delegates on how to deal with a given issue. Essentially, resolutions are the
goal of committee work, and serve as a statement of resolve to progress in a specific matter outlined
in the resolution. The goal of the resolution is to inform and educate the reader in order to inspire
them to take action approving the resolution.

To do this, a successful resolution must do two things:


Identify and explain the problem that needs to be addressed (the introductory clauses); and
propose a solution that will address the problem as identified (the operative clauses).

A resolution has three parts: the heading, the introductory and the operative clauses.

II. Terms
Clause: one section of a resolution, containing one argument or one action
Phrase: the first word(s) of a clause
Heading: the first part of a resolution; this section contains general information
Introductory clauses: the second part of a resolution; this section contains the background
Operative clauses: the third part of a resolution; this section contains the actions to be taken

III. Formatting
The format of a resolution is strict, and certain rules must therefore be followed.
The resolution should read as one long sentence therefore no full stops should be used and
there can be no sentences internally.
Each clause begins with a phrase from the list of introductory phrases or operative phrases.
The phrase should be underlined and the first word of the phrase capitalized.
Introductory phrases are lettered and operative phrases are numbered.
Each introductory clause ends with a comma and each operative clause ends with a
semicolon (the last one ends with a full stop).
Sub-clauses for introductory clauses are numbered while sub-clauses for operative clauses
are lettered.
All lines of each clause should be indented after the first line;
Sub-clauses should be further indented.
Generally the resolution should be single-spaced, but there should be some space between
each clause either by skipping a line or increasing the spacing;
Acronyms and abbreviations should be written out the first time they appear in the
resolution. Thereafter they can be abbreviated.
Spelling should be British standard in English and French standard in French and consistently
used within the resolution;
The resolution should not exceed two pages; the best and most relevant clauses should
therefore be selected.

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IV. Introductory clauses
This portion of a resolution identifies and states the problem that needs to be addressed and should
highlight past action on the issue. These clauses deal with the background to the issue e.g.

Aspects of the current situation


Current legislation
Previous attempted solutions
Reference to organizations active in the field.

The introductory clauses should identify the depth, scope and complexity of a specific problem and
highlight possible consequences if a problem is not solved or still persists. It should also make
reference to past action in the area (decisions, reports etc.).

The problem should be stated in factual terms and opinions are not expressed in this portion of the
resolution. Introductory clauses should be organized in a logical progression and each fact should be
listed as a separate clause.

Each clause begins with a present participle (called an introductory phrase) that should be underlined
in the text with the first letter capitalized.

The introductory clauses are always lettered (A, B, C etc.). If a clause requires further explanation,
bulleted lists set off by roman numerals (i, ii, iii etc.) can be used.

V. Operative clauses
The operative clauses state the actions and/or recommendations that are made to address the
problems identified in the introductory clauses. Therefore there should be some connection of
problem to a solution. Because resolving most problems involves an exercise of judgment, this is the
portion of the resolution where the Committee expresses its opinion.

The operative clauses are proposals, which taken together, would comprise a solution to the
problem, a policy response. They should recommend or decide, if competent to do so, on a specific
course of action to be taken to solve the problem.

Operative clauses should be organized in a logical progression, with each containing a single idea or
proposal. Each operative clause begins with a verb (called an operative phrase) that should be
underlined in the text with the first letter capitalized.

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Introductory phrases

The introductory clauses of a resolution explain the problem that needs to be solved.
Essentially, this section contains everything but proposing action to be taken to solve the
problem. Keep in mind that the selection of the introductory phrases will be a first step to
determine whether the resolution will be more general or more specific, more radical or
softer in its approach.

Introductory phrases are lettered, underlined and separated by commas. Below are
indicated some common introductory phrases, but the list is non-exhaustive.

Acknowledging that
Affirming
Alarmed (by)
Aware (of)
Bearing in mind
Concerned (by)
Considering (that)
Continuing to take the view
Convinced (that)
Declaring
Deeply alarmed by/appreciative/concerned/conscious/convinced/disturbed/regretting
Emphasising
Expecting
Firmly convinced
Fully aware
Having considered/considered further
Keeping in mind
Noting with (deep) appreciation/approval/concern/gratitude/regret/satisfaction etc.
Noting further
Observing
Pointing out
Realising
Recognising
Referring (to)
Regretting
Reminding
Seriously concerned
Strongly emphasises/supporting
Supporting (fully)
Taking into account/consideration/note of etc.
Viewing with appreciation

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Operative phrases

The operative clauses of a resolution describe the actions that need to be taken in order to
solve the problem. Operative clauses should be organised in a logical progression, and each
clause should contain a single idea or policy proposal. Keep in mind that not all resolutions of
the European Parliament are binding. Therefore, it is important to choose the operative
phrases and the wording of the operative clauses accordingly.

Operative phrases are, like the introductory phrases, underlined. However, each operative
clause begins with a number, ends with a semicolon and the final clause ends with a full
stop. Below are indicated some common operative phrases, but the list is non-exhaustive.

Accepts
Affirms
Appreciates
Approves
Calls (for/upon)
Commends
Condemns
Confirms
Considers
Decides
Emphasises
Encourages
Endorses
Expresses its appreciation/belief/conviction/hope/regret/sympathy/thanks etc.
Further concurs/invites/proclaims/recommends/ reminds/requests/resolves etc.
Hopes
Invites
Notes (with appreciation/approval/interest/satisfaction etc.)
Proclaims
Proposes
Reaffirms
Recognises
Recommends
Regrets
Requests
Resolves
Solemnly affirms/confirms/declares/condemns/proclaims etc.
Strongly affirms/condemns/urges etc.
Suggests
Supports
Transmits
Urges

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Sample resolution

MOTION FOR A RESOLUTION BY


THE COMMITTEE ON WOMENS RIGHTS AND GENDER
EQUALITY
A 31% difference in income per year between men and women in the EU:
as the gender pay gap remains despite undertaken measures, what
further steps should the EU take to ensure a fair and equal payment
regardless of gender?

The Barlaean Youth Parliament,

A. Deeply concerned by the existence and extent of the gender pay gap,

B. Noting with regret that the representation of women on company boards is vastly lower
than male;

C. Alarmed by the influence of gender stereotypes on womens opportunities on the labour


market;

D. Fully aware that the position of women on the labour market is deprived by:
i) The possible expectation of children,
ii) Costs of maternity leave,
iii) The inability to work full-time due to family commitments;

1. Recommends the implementation of a non-departmental public body monitoring gender


equality such as the Equality and Human Rights Commission;

2. Encourages Member States to implement gender quotas to increase gender diversity in


companies;

3. Calls upon Member States to intensify sanctions on companies disobeying gender


equality laws;

4. Further recommends national governments to improve the position of women on the


labour market by:
a) Offering (more) financial support to single-parent families with a high at-risk-of-
poverty-rate,
b) Funding the expansion and improvement of childcare facilities enabling
women to return to the workforce sooner.

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BYP 2018 would have been impossible without

The Board The Journos

Thijs Veltman Charlotte Remarque


Henok Ghebrenigus Flip Tijburg
Mattho Mandersloot Magali Remarque
Willem Rosier

The Chairs The Jury

Zephyr Bruggen Leo Huberts


Mathijs Batstra Rosa Douw
Alice van den Broek Karina van den Berg
Sep de Baan
Josefien Timmer The Orgas
Carine van Haaff
Sigi Voeten
Maud Bekedam
Mauve Rosenberg
Sophie Spaan
Igor Bobic
Wander Rutgers
Sofie Staal
Barteld Nanninga
Jeroen Smeulders
Tom Hofland
Milan Petit
Iwana Mietus
Marit Steman
Rome Swaab
Francisca Somann
Christien van der Harst
Silvan Ing
Boris van der Lugt
Lea Kenny
Jade van Wegen
Kimberly van der Laan
Emile Spiekerman
Sarah Fonteijn
Wolf van Tijn

Special thanks to

Charlotte Remarque

Session Booklet BYP 2018


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Session Booklet BYP 2018
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