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AGENDA

SCOTT COUNTY
BOARD OF COMMISSIONERS
SHAKOPEE, MINNESOTA
DECEMBER 5, 2017
3:00 p.m.
NOTE TIME CHANGE
(1) CONVENE COUNTY BOARD
(2) AMENDMENTS TO THE AGENDA
(3) APPROVE MINUTES OF NOVEMBER 21, 2017 COUNTY BOARD MEETING
(4) RECOGNITION OF INTERESTED CITIZENS
Limited to items not on the agenda, and five minutes per person/subject. Speakers are asked to
approach the microphone for the benefit of viewers and interested citizens.

(5) CONSENT AGENDA


Customer Service: Creating a Customer Experience That is Respectful, Responsive and
Solution-Oriented
5.1 Approve the Request of Dean and Wanda Gullickson, Applications and Property Owners,
to Rezone 10 Acres From RR-1, Rural Residential District, to RR-2, Rural Single Family
District, in Section 16 of Spring Lake Township (No fiscal impact)
5.2 Approve the Request for Interim Use Permit for Bryan Rock Products in Section 28 of
Louisville Township (No fiscal impact)
5.3 Approve Renewal Applications for Scott County Intoxicating Liquor, Brewery, and Wine
Licenses for 2018 (No fiscal impact)

Stewardship: Ensuring the Responsible and Stable Investment of Taxpayer Dollars and
Communicating its Value to the Public
5.4 Approve Estimate of Just Compensation by a Market Value Appraisal for New Right-of-
Way for the Construction of an Interchange at Trunk Highway 169, Trunk Highway 41,
and County State Aid Highway 78; Overpass at County State Aid Highway 14; and
Frontage Roads Under County Project CP T169-06 Located in Jackson and Louisville
Townships (No fiscal impact)
5.5 Adopt Resolution No. 2017-165; Certifying Final Approved Appraisal of Value for Certain
Land Acquisitions and Authorizing Acquisition by Expedited (Quick Take) Eminent
Domain Proceedings for County Highway 42 Located in the City of Prior Lake and the
City of Savage (No fiscal impact)
5.6 Adopt Resolution No. 2017-166; Amending Resolution No. 2017-085 Authorizing
Submission of an Enhanced Mobility for Seniors and People With Disabilities Grant to
the Minnesota Department of Transportation Adopted on June 6, 2017 (No fiscal impact)
5.7 Adopt Resolution No. 2017-167; Authorizing the Acceptance of Bids for the Sale of Two
Houses and Their Removal From the Properties (No fiscal impact)
5.8 Adopt Resolution No. 2017-170; Authorizing an Amendment to the Agreement With
Bolton and Menk, Inc. for Consultant Services for County Project 21-27 County Highway
21 and Trunk Highway 13 Intersection Improvement (No fiscal impact)
5.9 Adopt Resolution No. 2017-171; Approving Entering Into a Grant Agreement With the
Minnesota Department of Education for a Library Services and Technology Act Science,
Technology, Engineering, and Math Grant (No fiscal impact)
5.10 Adopt Resolution No. 2017-172; Sustaining a Special Fund in 2018 for Solid Waste
Management (No fiscal impact)
5.11 Adopt Resolution No. 2017-176; Authorizing Ratification of the Professional Services
Agreement Between Minnesota Counties Computer Cooperative and Strategic
Technologies Incorporated for the Maintenance and Support of the Minnesota County
Attorney Practice System (No fiscal impact)
Partnership: Aligning Existing Resources, Volunteers and Programs to Achieve Shared Goals
5.12 Adopt Resolution No. 2017-168; Supporting and Agreeing to Sponsor Louisville
Townships Pursuit of 2017 Local Road Improvement Program Funding From the
Minnesota Department of Transportation for the Dem Con Drive Reconstruction Project
(No fiscal impact)
5.13 Adopt Resolution No. 2017-169; Supporting and Agreeing to Sponsor Spring Lake
Townships Pursuit of 2017 Local Road Improvement Program Funding From the
Minnesota Department of Transportation for the Reconstruction of 190th Street Project
(No fiscal impact)
5.14 Authorize the Memorandum of Agreement With the American Federation of State,
County, and Municipal Employees (AFSCME) for Provisions to Mitigate Impacts Related
to a New Options Program Business Model Change and Staff Layoffs ($135,081)
5.15 Authorize the Memorandum of Agreement With the Scott County Association of Human
Services Supervisors for Provisions to Mitigate Impacts Related to a New Options
Program Business Model Change and Staff Layoffs ($10,515)

Commitment: Developing a High Quality Workforce That is Dedicated to Advancing a Safe,


Healthy and Livable Community
5.16 Approve Payroll Processing of Personnel Actions

(6) PARTNERSHIP: ALIGNING EXISTING RESOURCES, VOLUNTEERS AND PROGRAMS TO


ACHIEVE SHARED GOALS
6.1 Informational Presentation on Scott County Association for Leadership and Efficiency
(SCALE) (No fiscal impact)

(7) COMMITTEE REPORTS AND COMMISSIONER UPDATES

(8) COUNTY ADMINISTRATOR UPDATE

(9) RECESS FOR ATTORNEY/CLIENT MEETING

(10) ADJOURN

(11) COMMITMENT: DEVELOPING A HIGH QUALITY WORKFORCE THAT IS DEDICATED TO


ADVANCING A SAFE, HEALTH AND LIVABLE COMMUNITY
11.1 Conduct a Closed Board Meeting to Evaluate the Performance of County Administrator
Gary Shelton (No fiscal impact)

UPCOMING MEETINGS

December 5, 2017 6:00 p.m. Proposed 2018 Scott County Budget Meeting
December 19, 2017 County Board Meeting
January 3, 2018 Regular Annual County Board Meeting
Gary L. Shelton
County Administrator
(952) 496-8100
MINUTES

BOARD OF COMMISSIONERS

COUNTY OF SCOTT

NOVEMBER 21, 2017

(1) The Board of Commissioners, in and for the County of Scott, Minnesota, met in the Courthouse Board
Room in the City of Shakopee, Minnesota, and convened at 9:00 a.m., with the following members present:
Commissioner Beard, presiding, Commissioner Weckman Brekke, Commissioner Wolf, Commissioner Beer
and Commissioner Ulrich.

(2) County Staff Present:


A. Gary Shelton, County Administrator
B. Ron Hocevar, County Attorney
C. Shannon Becker, Field Probation Officer
D. Passang Chozom, Financial Assistance Specialist
E. Cynthia Kroells, Social Worker
F. Jill Schreiner, Administrative Specialist
G. Blair Thornton, Financial Assistance Specialist
H. Lori Huss, Employee Relations Director
I. Luke Hennen, Sheriff
J. Scott Haas, Director of Emergency Management and Communications
K. Pam Selvig, Health and Human Services Director
L. Tim Cleveland, Community Corrections Director
M. Lisa Shadick, Elections and Customer Service Coordinator
N. Heather Shue, Senior Employee Relations Representative
O. Janice From, Deputy County Recorder
P. Gretchen Young, Licensing Supervisor
Q. Evan Cole, Management Analyst
R. Jessica Furlong, Child Protection Worker
S. Tracy Kerber, Social Work Case Manager
T. Ron Holbeck, Deputy Emergency Management Director
U. Ryan Holzer, Water Resources Scientist
V. Cindy Geis, Property Tax and Customer Service Manager
W.Lisa Schickedanz, Associate Planner
X. Marty Schmitz, Zoning Administrator
Y. Lezlie Vermillion, Community Services Director/Deputy County Administrator
Z. Suzanne Arntson, Child Welfare Manager
AA. Beth Mahoney, Social Work Supervisor
AB. Mary Kay Stevens, Maternal Child Health Program Coordinator
AC. Brittani Schmidt, Public Health Nurse
AD. Lisa Brodsky, Public Health Director
AE. Jennifer Schultz, Procurement Manager
AF. Lisa Kohner, Public Affairs Coordinator
AG. Tracy Cervenka, Administrative Office Supervisor
AH. Lisa Freese, Transportation Services Director
AI. Barb Dahl, Social Services Director
AJ. Noreen Kleinfehn-Wald, Public Health Nursing Supervisor
AK. Debra Brazil, Deputy Clerk to the Board
(3) Guests Present:
A. Leslie Whitehair, Sand Creek Township
B. Bill Schneider, Sand Creek Town Board Supervisor
C. Jerry Hennen, Shakopee
D. Chad Sandey, Sand Creek Town Board Chair
E. Jim Donna, Sand Creek Township
F. Nikki Kovan, Minnesota Department of Health and Human Services
G. Greg Rafn, Minnesota Department of Health and Human Serivces

(4) Agenda:

On a motion by Commissioner Wolf, seconded by Commissioner Weckman Brekke, the Agenda was
approved as presented.

(5) Minutes:

On a motion by Commissioner Wolf, seconded by Commissioner Ulrich, the Minutes of November 7, 2017
were approved.

(6) Recognition of Interested Citizens:

Jerry Hennen, Shakopee, extended an invitation to the 2nd Annual New Options Holiday Program on
December 12. He explained his personal dedication and involvement with New Options. Mr. Hennen thanked
the Commissioners for the time spent on the difficult decision made at the November 7 County Board meeting
to enter into an agreement with ProAct, Inc. to operate the New Options program. However, he stated his
reasons why he felt this was an uninformed decision made without all the facts.

Commissioner Ulrich responded to Mr. Hennen by explaining the terms that have been negotiated
between Scott County and ProAct, Inc. to alleviate some of the concerns regarding New Options clients and
employees.

(7) New Employee Welcome:

The following new employees introduced themselves: Field Probation Officer Shannon Becker, Financial
Assistance Specialist Passang Chozom, Social Worker Cynthia Kroells, Administrative Specialist Jill Schreiner,
and Financial Assistance Specialist Blair Thornton.

(8) Consent Agenda:

A. Commissioner Ulrich moved, seconded by Commissioner Wolf to approve the renewal of the Joint
Powers Agreements with the Cities of Shakopee, Prior Lake, and Jordan for services provided by the
Sentencing to Service Program effective January 1, 2018 through December 31, 2018. The motion carried
unanimously.

B. Commissioner Ulrich moved, seconded by Commissioner Wolf to adopt Resolution No. 2017-158;
Revoking County State Aid Highway Status on County State Aid Highway 37 From Trunk Highway 19 to Trunk
Highway 21 in the City of New Prague. A copy of the resolution is available in the office of the County
Administrator and is made a part of this record by reference. The motion carried unanimously.

C. Commissioner Ulrich moved, seconded by Commissioner Wolf to adopt Resolution No. 2017-159;
Establishing a Planned Roadway Extension as County Highway 14 in the Township of Louisville. A copy of the
resolution is available in the office of the County Administrator and is made a part of this record by reference.
The motion carried unanimously.
D. Commissioner Ulrich moved, seconded by Commissioner Wolf to adopt Resolution No. 2017-160;
Designating a Planned Extension of County Highway 14 in the Township of Louisville as a County State Aid
Highway. A copy of the resolution is available in the office of the County Administrator and is made a part of
this record by reference. The motion carried unanimously.

E. Commissioner Ulrich moved, seconded by Commissioner Wolf to adopt Resolution No. 2017-161;
Designating a Portion of County Highway 69 in the Township of Jackson as a County State Aid Highway. A
copy of the resolution is available in the office of the County Administrator and is made a part of this record by
reference. The motion carried unanimously.

F. Commissioner Ulrich moved, seconded by Commissioner Wolf to adopt Resolution No. 2017-164;
Authorizing Entering Into a Turnback Agreement With the City of Prior Lake for the Turnback of a Segment of
County Highway 81 From County Highway 82 to Stemmer Ridge Road in the City of Prior lake, and Authorizing
the Execution of a Quit Claim Deed Conveying This Segment to the City of Prior Lake. A copy of the resolution
is available in the office of the County Administrator and is made a part of this record by reference. The motion
carried unanimously.

G. Commissioner Ulrich moved, seconded by Commissioner Wolf to approve the estimate of just
compensation by a market value appraisal for new right-of-way for the construction of an interchange at Trunk
Highway 169, Trunk Highway 41, and County State Aid Highway 78; overpass at County State Aid Highway
14; and frontage roads under County Project CP T169-06 Located in Jackson and Louisville Townships. The
motion carried unanimously.

H. Commissioner Ulrich moved, seconded by Commissioner Wolf to set a public hearing date of
December 19, 2017 at 9:30 a.m. to receive comments and consider the adoption of the 2018-2022 Capital
Improvement Program. The motion carried unanimously.

I. Commissioner Ulrich moved, seconded by Commissioner Wolf to approve the record of disbursements
and approve the claims made to Scott County from October 1, 2017 through October 31, 2017 in the sum of
$32,123,265.70. The motion carried unanimously.

J. Commissioner Ulrich moved, seconded by Commissioner Wolf to adopt Resolution No. 2017-162;
Amending Scott County Ordinance Number 22, Management of the Public Right-of-Way Relating to Providing
Wireless Service.

The purpose of the Amendment is to include providing wireless service to the definitions of Service or
Utility Service and Telecommunications Rights-of-Way User. Other changes include redefining permit to
correspond with the new State Statute and the rearrangement of language pertaining to the permit fee for
obstruction permits. The changes will result in the addition of a new Right-of-Way Permit specifically for small
cellular devices.

A copy of the resolution is available in the office of the County Administrator and is made a part of this
record by reference. The motion carried unanimously.

K. Commissioner Ulrich moved, seconded by Commissioner Wolf to approve the appointment of Himani
Joshi of Commissioner District 4 to a youth at-large position on the Extension Committee effective November
21, 2017 through August 31, 2019. The motion carried unanimously.

L. Commissioner Ulrich moved, seconded by Commissioner Wolf to authorize the Grant Application to the
Minnesota Department of Human Services for family group decision making and the addition of a 1.0 full-time
equivalent grant funded family group decision making facilitator position. The motion carried unanimously.
M. Commissioner Ulrich moved, seconded by Commissioner Wolf to adopt Resolution No. 2017-156;
Authorizing Limited Use Permit No. 7005-0020 With the State of Minnesota Department of Transportation
(MnDOT) for Constructing, Maintaining, and Operating a Non-Motorized Recreational Trail Within MnDOT
Right-of-Way Along County Road 15 at Trunk Highway 169. A copy of the resolution is available in the office
of the County Administrator and is made a part of this record by reference. The motion carried unanimously.

N. Commissioner Ulrich moved, seconded by Commissioner Wolf to adopt Resolution No. 2017-157;
Authorizing an Amendment to the Agreement With SRF Consulting Group, Inc. for Updating the 2040
Comprehensive Plan Travel Demand Modeling. A copy of the resolution is available in the office of the County
Administrator and is made a part of this record by reference. The motion carried unanimously.

O. On the recommendation of the County Administrator, Commissioner Ulrich moved, seconded by


Commissioner Wolf, to approve the payroll processing of personnel actions indicated below and certified by the
Employee Relations Director and the Appointing Authority to be in compliance with provisions of Minnesota
Statutes 375.56 - 375.71 and the Scott County Merit Personnel System:

1. Separation of employment for Chad Perius, FT Assistant County Attorney III, Attorneys Office, effective
11/17/17.
2. Separation of employment for Nancy Sjoberg, FT Accounting Technician II, Office of Management &
Budget, effective 12/29/17.
3. Separation of employment for Sheana Schlichter, PT (50% FTE) Social Work Case Manager, Health and
Human Services Division, effective 11/15/17.
4. Separation of employment for Christopher Bruhn, FT Probationary Assessment Technician, Community
Services Division, effective 11/16/17.
5. Separation of employment for Allen Sticha, FT Temporary Office Assistant-Unclassified, Community
Services Division, effective 11/07/17.
6. Separation of employment for Ryan Schmitt, FT Temporary Program Delivery Seasonal, Transportation
Services Division, effective 11/09/17.
7. Separation of employment for Emily Vinkemeier, FT Temporary Program Delivery Seasonal,
Transportation Services Division, effective 11/09/17.
8. Separation of employment for Allison Kent, Student (34% FTE) Library Associate-Unclassified,
Community Services Division, effective 11/08/17.
9. FT Probationary employment for Mikayla Meyer, Registered Nurse, Health and Human Services Division,
effective 11/27/17.
10. FT Probationary employment for Paige Best, Financial Assistance Specialist, Health and Human Services
Division, effective 11/06/17.
11. Intermittent (34%) FTE employment for Carson LaFond, DT&H Vocational Substitute-Unclassified, Health
and Human Services Division, effective 11/02/17.
12. Amend hire date for Anna Hughes, Intermittent (34% FTE) Facility Probation Officer-Unclassified, Health
and Human Services Division, effective 11/07/17 (previously reported as 11/01/17).
13. Amend separation date for Jessica Bittmann, FT Child Protection Worker, Health and Human Services
Division, effective 11/09/17 (previously reported as 11/13/17).
14. The recognition of the following individuals as volunteers which will enable them to be covered for liability
insurance purposes in accordance with the insurance contracts currently in force with Scott County:

Add Delete
Janet Kuboushek Mary Stanek

Motion carried unanimously.


(9) Customer Service: Creating a Customer Experience That is Respectful, Responsive and Solution-
Oriented:

A. Associate Planner Lisa Schickedanz presented the request for a Conditional Use Permit (CUP) for
Christopher and Leslie Whitehair to build a private indoor horse riding arena in Section 9 of Sand Creek
Township. The Whitehairs are proposing to build a 9,607.5 square foot riding arena that would include three
stalls, wash bay, and tack room. Parcels having 10 acres or more can add up to an additional 10,000 square
foot private horse riding arena through a CUP. Ms. Schickedanz reported the Scott County Planning Advisory
Commission recommended approval based on listed conditions for approval which include the Sand Creek
Township conditions. At the Planning Commission meeting, concerns were expressed related to manure
management, stormwater management and damage to trees on neighboring property caused by the
applicants contractor. Since that meeting, a site visit was conducted and the issues regarding manure
management and stormwater management have been resolved.

Ms. Schickedanz introduced Jim Donna, Sand Creek Township, who addressed the County Board
regarding the damage and adverse effect to his property which occurred during the grading for this proposed
project. Mr. Donna specifically spoke of the wind tunnel effect and blowing snow from the tree removal,
damages to his property caused by the contractor being on his property, and asked what the penalty is for
violating the grading permit. He also referred to a memo from Water Resources Scientist Ryan Holzer listing
the condition of no adverse impacts to adjacent and/or downstream properties or water bodies. Mr. Donna
asked the County Board to table the request for the CUP until these issues are resolved.

Zoning Administrator Marty Schmitz stated the grading permit was applied for and received prior to the
CUP being issued. Normal practice is to issue the grading permit and CUP at the same time; however, the
end result would have been the same. Mr. Schmitz stated tree removal is not an ordinance violation. This is a
civil matter between the two parties. He also advised the County Board of the statutory timeframe for acting on
the CUP request.

Water Resources Scientist Ryan Holzer stated Scott Soil and Water Conservation staff have inspected the
property and have not noticed any adverse effects regarding erosion. Mr. Holzer clarified his memo pertains to
conformance with regulations of Scott County Zoning Ordinance #3, Chapter 6, Stormwater Management,
Erosion Control, and Wetland Requirements.

Considerable discussion followed regarding the Countys obligation in regard to the perceived damage to
Mr. Donnas property, whether the CUP can be tabled until Mr. Donnas concerns are addressed, and whether
the grading permit and the CUP application are related.

County Attorney Ron Hocevar and County Administrator Gary Shelton advised the County Board the
issues between the applicant and Mr. Donna are a civil matter and the County Board has no authority to order
restitution. The grading permit is separate from the CUP and legally the two are not tied together. Mr.
Hocevar added his office has reviewed this file and found no violations of the grading permit. There is no
reason to not approve the CUP. Mr. Hocevar also cautioned against reading only one line of Mr. Holzers
memo and not the entire memo.

On the recommendation of the Planning Advisory Commission and the Sand Creek Town Board,
Commissioner Wolf moved, seconded by Commissioner Beard to approve the request for Conditional Use
Permit (PL#2017-064) for Christopher and Leslie Whitehair to build a private indoor horse riding arena in
Section 9 of Sand Creek Township. This action is in accordance with Chapters 2, 6, 9, and 30 of the Scott
County Zoning Ordinance based on the criteria listed for approval. The motion carried unanimously.

B. Property Tax and Customer Service Manager Cindy Geis requested approval to submit an Application
to the Minnesota Secretary of State for the Elections Voting Equipment Grant and to enter into a Purchase
Agreement with KnowInk Innovative Elections Solutions for acquisition of electronic pollbooks. Ms. Geis
explained the Grant funding calculations and the Countys required match. Ms. Geis stated the State will
inform Counties by January 31, 2018 of the Grant awards. When the Grant amount is determined, staff will
determine the amount of County investment required and whether a budget amendment is needed. This
information will be brought to a future County Board meeting.

Commissioner Weckman Brekke moved, seconded by Commissioner Wolf to adopt Resolution No. 2017-
163; Authorizing the County to Make Application to the Minnesota Secretary of State for the Elections Voting
Equipment Grant and Enter Into a Purchase Agreement With KnowInk Innovative Elections Solutions for
Acquisition of Electronic PollBooks. A copy of the resolution is available in the office of the County
Administrator and is made a part of this record by reference. The motion carried unanimously.

(10) Innovation: Exploring and Adopting New Technologies and Processes With the Goal of Improving
Service and Reducing the Long Term Cost of Service Delivery:

A. Director of Emergency Management and Communications Scott Haas gave an informational


presentation on the Mesonet project. This is a system of weather instruments across a geographical area
networked together to provide real time, accurate, localized weather information. Funding for the project is
through the Radiological Emergency Preparedness Grant and the Urban Area Security Initiative. Funding is
available for new projects and for sustainability of existing projects.

(11) Committee Reports and Commissioner Updates:


A. Commissioners Weckman Brekke, Wolf, Beer, and Beard attended the Veterans Luncheon on
November 7.
B. Commissioner Weckman Brekke attended the Metropolitan Emergency Services Board meeting on
November 8.
C. Commissioners Weckman Brekke and Ulrich attended the Families and Individuals Sharing Hope
(FISH) meeting on November 9.
D. Commissioner Weckman Brekke attended the Community Conversation on child abuse and neglect on
November 9.
E. Commissioner Wolf and County Administrator Gary Shelton met with the Elko New Market Mayor and
City Administrator on November 8.
F. Commissioner Wolf attended the I35W Solutions Alliance meeting on November 9.
G. Commissioner Wolf attended a meeting with the Minnesota Department of Transportation
Commissioner on November 9.
H. Commissioner Wolf attended the Spring Lake Town Board meeting on November 9.
I. Commissioner Wolf attended the New Market Town Board meeting on November 9.
J. Commissioner Wolf attended the Scott County Planning Advisory Commission meeting on
November 13.
K. Commissioner Wolf attended a County Highway 27 meeting on November 14.
L. Commissioner Wolf attended the GIS Day event on November 15.
M. Commissioner Wolf attended the Metropolitan Mosquito Control District Executive Committee meeting
on November 16.
N. Commissioners Wolf, Beer, Ulrich, and Beard attended the Scott County Association for Leadership
and Efficiency (SCALE) meeting on November 17.
O. Commissioner Wolf and Beer met with Scott County Sheriff Luke Hennen on November 17 regarding
Super Bowl LII preparations.
P. Commissioner Wolf attended a meeting with Minnesota Department of Transportation staff on
November 20.
Q. Commissioner Wolf attended the Prior Lake City Council workshop and meeting on November 20.
R. Commissioners Wolf and Beard participated in the New Employees Welcome on November 21.
S. Commissioner Beer attended the Prior Lake Town Hall meeting on November 9.
T. Commissioner Beer attended a meeting with staff from Senator Klobuchers office on November 16.
U. Commissioner Ulrich attended the 50 by 30: Live, Learn, Earn Transportation Work Group meeting on
November 8.
V. Commissioners Ulrich and Beard attended the Trunk Highway 169 Corridor Coalition meeting on
November 9.
W.Commissioner Ulrich attended the SCALE on SCALE presentation at Savage City Hall on
November 13.
X. Commissioner Ulrich attended the FISH website redevelopment meeting on November 14.
Y. Commissioner Ulrich attended the Metro Mobility Task Force meeting on November 15.
Z. Commissioner Ulrich attended the Metropolitan Council Transportation Advisory Board meeting on
November 15.
AA. Commissioner Ulrich attended a FISH related meeting on November 16 regarding transitional
housing from homelessness.
AB. Commissioner Ulrich met with County staff on November 17 regarding the Peoples Report.
AC. Commissioner Ulrich attended the Scott County-Three Rivers Parks Partnership Policy Committee
meeting on November 20.
AD. Commissioner Beard attended the Minnesota Inter-County Association Board of Directors meeting on
November 8.
AE. Commissioner Beard attended a Veterans Day celebration in Prior Lake on November 10.
AF. Commissioner Beard attended the Statewide Health Improvement Partnership meeting on
November 13.
AG. Commissioner Beard attended the AFSCME Labor Management meeting on November 14.
AH. Commissioner Beard attended the CAP Agency annual gala on November 15.
AI. Commissioner Beard attended the Metropolitan Area Agency on Aging meeting on November 16.
AJ. Commissioner Beard met with John Myser on November 20.

Chair Beard recessed the meeting at 11:13 a.m. and reconvened at 11:21 a.m.

(12) Innovation: Exploring and Adopting New Technologies and Processes With the Goal of Improving
Service and Reducing the Long Term Cost of Service Delivery:

B. The County Board participated in the Scott County Delivers panel discussion regarding early
intervention to reduce child trauma.

On a motion by Commissioner Wolf, seconded by Commissioner Beer, the meeting adjourned at 12:15 p.m.

Michael L. Beard
Chair

Gary L. Shelton
County Administrator
Clerk of the Board

Debra K. Brazil
Deputy Clerk to the Board
AGENDA #5.1
SCOTT COUNTY, MINNESOTA
REQUEST FOR BOARD ACTION
MEETING DATE: DECEMBER 5, 2017
ORIGINATING DIVISION: Community Services
ORIGINATING DEPARTMENT: Zoning Administration CONSENT AGENDA: Yes No
PRESENTER: Lisa Schickedanz - 8892
ATTACHMENTS: Yes No
PROJECT: Dean and Wanda TIME REQUESTED: N/A
Gullickson Rezoning
ACTION REQUESTED: Approve the Request of Dean and Wanda Gullickson, Applicants and
Property Owners, to Rezone 10 Acres From RR-1, Rural Residential District
to RR-2, Rural Single Family District in Section 16, Spring Lake Township

CONTRACT/POLICY/GRANT: County Attorney Review FISCAL: Finance Review


Risk Management Review
Budget Change
ORGANIZATIONAL VALUES:

Stewardship: Ensuring the responsible and stable investment of taxpayer dollars and communicating its value to the public

Partnership: Aligning existing resources, volunteers and programs to achieve shared goals

Leadership: Anticipating changes and managing challenges based on reliable information and citizen input

Commitment: Developing a high quality workforce that is dedicated to advancing a safe, healthy and livable community

Customer Service: Creating a customer experience that is respectful, responsive and solution-oriented

Innovation: Exploring and adopting new technologies and processes with the goal of improving service and reducing the long
term cost of service delivery

DEPARTMENT/DIVISION HEAD SIGNATURE: COUNTY ADMINISTRATOR SIGNATURE:

Approved: DISTRIBUTION/FILING INSTRUCTIONS:


Denied:
Tabled: Community Services, Zoning Administration
Other:

Deputy Clerk :
Date:

Background/Justification:
The purpose of this agenda item is to approve the request of Dean and Wanda Gullickson, applicants and
property owners to rezone 10 acres from RR-1, Rural Residential District to RR-2, Rural Single Family District
in Section 16, Spring Lake Township.

The purpose of the rezoning is to split off the existing home on a smaller parcel, less than 10 acres, and
combine the remaining acreage with the residential property to the south. If the rezoning request is approved
by the County Board, an administrative subdivision will be completed to create the 3.87 acre lot for the existing
home. The remaining 6.13 acres will be combined with the 12.52-acre lot to the south, making that lot 18.65
acres.
This action was recommended by the Scott County Planning Advisory Commission on November 13, 2017 and
is in accordance with Chapters 2 and 42 of the Scott County Zoning Ordinance No. 3 based on the following
criteria for approval.

Fiscal Impact: None


SCOTT COUNTY, MINNESOTA
REQUEST FOR BOARD ACTION

Dean and Wanda Gullickson, applicants and property owners

Rezoning (PL#2017-00102)

Criteria for Approval:


1. Consistency with the Comprehensive Plan - the proposed rezoning conforms to the goals and policies
contained in the 2030 Comprehensive Plan for Rural Residential Staged Growth Area.

2. Compatible with present and future land uses of the area - the residential and agricultural use is
consistent with the present and future land uses.

3. The proposed use conforms to all performance standards contained in the Zoning Ordinance - the
residential use of the property is consistent with the Rural Residential Single Family zoning district.

4. Public Service Capacity the rezoning will not change or intensify the existing land uses, and therefore
will not adversely affect public service capacity.

5. Adequate Roads or Highways to Serve the Subdivision the residential lot has driveway access to
Vergus Ave., a paved Township road. No additional accesses are proposed or requested.

And noting that Spring Lake Town Board has recommended approval of the Rezoning request.
AGENDA #5.2
SCOTT COUNTY, MINNESOTA
REQUEST FOR BOARD ACTION
MEETING DATE: DECEMBER 5, 2017
ORIGINATING DIVISION: Community Services
ORIGINATING DEPARTMENT: Zoning Administration CONSENT AGENDA: Yes No
PRESENTER: Marty Schmitz
ATTACHMENTS: Yes No
PROJECT: Bryan Rock IUP TIME REQUESTED: N/A
ACTION REQUESTED: Approve the Request for Interim Use Permit for Bryan Rock Products in
Section 28 of Louisville township

CONTRACT/POLICY/GRANT: County Attorney Review FISCAL: Finance Review


Risk Management Review
Budget Change
ORGANIZATIONAL VALUES:

Stewardship: Ensuring the responsible and stable investment of taxpayer dollars and communicating its value to the public

Partnership: Aligning existing resources, volunteers and programs to achieve shared goals

Leadership: Anticipating changes and managing challenges based on reliable information and citizen input

Commitment: Developing a high quality workforce that is dedicated to advancing a safe, healthy and livable community

Customer Service: Creating a customer experience that is respectful, responsive and solution-oriented

Innovation: Exploring and adopting new technologies and processes with the goal of improving service and reducing the long
term cost of service delivery

DEPARTMENT/DIVISION HEAD SIGNATURE: COUNTY ADMINISTRATOR SIGNATURE:

Approved: DISTRIBUTION/FILING INSTRUCTIONS:


Denied:
Tabled:
Other:

Deputy Clerk :
Date:

Background/Justification:
The purpose of this agenda item is to approve the request for Interim Use Permit for Bryan Rock Products in
Section 28 of Louisville Township.

Bryan Rock Products has requested an Interim Use Permit to mine limestone on a 51 acre parcel owned by
Doucette Family Holdings. The request is to mine approximately 8 acres located on the western edge of the
parcel. The mining operation will include stripping, blasting, primary crushing, and stockpiling. Material will be
hauled from the site across Trunk Highway (TH) 169 to Bryan Rocks existing quarry east of TH 169 for further
processing and sales. The site will be mined in one or two years and reclaimed over a five to eight year
period. At the conclusion of mining, the mine will be reclaimed with clean compactable materials imported to
the site. Final grades will be similar to what they are today.

Bryan Rock Products is proposing to establish the mine on the western edge of the site adjacent to TH 169.
Operations will include striping of topsoil and overburden from the area to be mined. The material will be used
to create a berm along TH 169. The berm will be a minimum of 6 feet high with 3:1 outer slopes a 5-10 foot
top and 2:1 inner slope. The berm will be seed and mulched.

Mining will begin in the south and proceed to the north. This will allow the mine face to provide shielding and
noise reduction from the residential homes to the north. The depth of the mine will be approximately 30 feet
deep. The depth will vary depending in part on the variation in topography, quality of material and the
efficiency of the mine. The applicant has indicated that the floor of the mine is expected to be approximately
775 feet above mean sea level, but may go as low as 770. There will be no mining below the water table,
which ranges from 725-730 across the site, 40-50 feet below the proposed mine floor.

Limestone will be blasted, run through a primary crusher, stockpiled, loaded into trucks, and hauled to Bryan
Rocks main operation on the west side of TH 169. Primary crushing will take place on the mine floor reducing
potential for dust and noise emissions. Stockpiles will be located on the mine floor and limited to 30 feet in
height.

The site will utilize two existing access points, allowing a circular haul route. Empty trucks will leave the Bryan
Rock quarry heading southbound on TH 169. Trucks will use the left turn lane at 145th to turn into the new
mining area east of 169. Trucks will travel north from the access point and enter the southern portion of the
mine where they will be loaded. Trucks will proceed up a haul road to the existing northern access to the
property and head north on TH 169 less than 1 mile to the Bryan Rock main entrance. It is estimated that
traffic generated from the mine will be an average of 20 trucks per hour. Occasionally, with two loaders
operating, peak hour traffic will be 40 loads per hour. Mining, processing, and hauling hours are proposed to
be 7am to 7pm Monday through Friday and 7am to 3pm on Saturday.

Limestone will be blasted in order to break the rock into manageable pieces. Bryan Rock has been blasting in
their main quarry for over 50 years. Blasting is performed by a licensed blasting contractor. No explosives will
be stored on site. It is anticipated, based on estimated production, that blasting will be required 2 to 3 times
per week. Due to the proximity of the quarry to the TH 169 right-of-way, blasting mats will be used on all blasts
at the site. Blasting mats are large heavy tear resistant mats that are used to cover the blast hole area and
prevent fly rock. They have the added benefit of reducing noise and dust from the blast. The nearest
residential structure is located just over 1,000 feet from the proposed mine.

The County and Township are in the final stages of design for a future frontage road through the site. Bryan
Rock is increasing the mining setback to the TH 169 right-of-way from 30 feet to 59 feet to accommodate the
future frontage road. The edge of the mine will be located at the edge of the future road bed. This will allow
the road to be constructed on ground not disturbed by mining. Interim reclamation slopes of 3:1 adjacent to
the frontage road will be complete by October 2018 which is the earliest date frontage road construction will
begin. The mine plan has been prepared in coordination with the County Highway Department.

Upon completion of the mining, the site will be reclaimed in phases. The first phase of reclamation will be to
backfill the face of the mine adjacent to the future frontage road to 3:1 slope from the top of the excavation to
the floor of the quarry. This phase of reclamation will be completed by October 2018 to accommodate the
construction of the frontage road based on the current schedule. If the schedule for construction of the
frontage road is pushed back, the completion of phase 1 of the reclamation will be pushed back accordingly.
This will be coordinated between Bryan Rock and the County Highway Department. The next phase of
reclamation will be to backfill the excavation with imported clean compactable fill material. Reclamation grades
will be near the current grades and will be suitable to allow for the development of the property in the future.
This phase of reclamation is anticipated to take from 5 to 8 years.
Louisville Township has recommended approval of the IUP and has been involved with the development of
conditions for the mining IUP.

Fiscal Impact: None

Criteria for IUP Approval (Chapter 2-6-1):


1. The proposed use does not create an excessive burden on public facilities.
The proposed operation utilizes approximately 1 mile of US 169 as a haul route. US 169 is a principal
arterial roadway capable of accommodating the additional truck traffic. As stated in this report, the
County and Township are in the final stages of design for a future frontage road through the site.
Bryan Rock is increasing the mining setback to the US 169 right-of-way from 30 feet to 59 feet to
accommodate the future frontage road. The edge of the mine will be located at the edge of the future
road bed; this will allow the road to be constructed on ground not disturbed by mining. Interim
reclamation slopes of 3:1 adjacent to the frontage road will be complete by October 2018 which is the
earliest date frontage road construction will begin. The mine plan has been prepared in coordination
with the County Highway Department

2. The proposed use is compatible with uses on adjacent lots.


The Limestone mine is located in an industrial zone adjacent to US 169. The mine will be active for a
1 to 2 years period then only reclamation activities will take place on the site. Adjacent land is
generally undeveloped with the nearest home being located approximately 1,000 feet from the mine.
The mine complies with all setback requirements in the Zoning Ordinance. The greatest impact to
neighbors will likely be from blasting which will occur 2 to3 times per week. Blasting is monitored to
minimize impact to adjacent properties.

3. The proposed structures will be designed of materials that are not unsightly in appearance.
No buildings are proposed for this temporary mining operation.

4. The use is consistent with the purpose of the Industrial Zoning District.
The Industrial District allows mining through Interim Use Permits. Mining has occurred in this area on
the west side of US 169 for approximately 50 years.

5. The use is not in conflict with the Scott County 2030 Comprehensive Plan.
The Comprehensive Plan encourages extraction of aggregate resources when proper reclamation
plans are developed and prior to more intensive land use or development.

6. Adequate measures have been taken to provide ingress and egress, access to public roads and on-site
parking.
Two access locations will be used by the mining operation to allow for a circular traffic movement on
site. If necessary the applicant will apply for a temporary access permit.

7. The proposed buildings will need to meet all Building Code requirements.

No buildings are proposed for this temporary mining operation.

Conditions of Approval:
1. All comments contained within the memo from Bolten and Menk dated September 27, 2017 and the
memo from Collaborative Planning dated October 5, 2017 are incorporated herein (collectively referred
to as the Comment Memos).
2. The Subject Property shall be mined in substantial compliance with the application narrative dated
August 30, 2017, the project plans dated August 14, 2017 the Blast Monitoring Plan dated October
2017, and the Reclamation Backfill Specifications (all prepared by Sunde Engineering and collectively
referred to herein as the Site Plans.
3. To the extent that there are differences or conflicts between the Approved Plans and this Permit, the
terms of this Permit shall be controlling.
4. The floor of the mine shall be no lower than elevation 770 feet above mean sea level.
5. The IUP may be reviewed yearly at a time and in a manner specified by the Louisville Town Board.
6. The operator shall identify a person within the company for the residents, the Louisville Town Board or
Scott County to contact regarding concerns regarding the IUP.
7. Hours of operation for the mine shall be:
Mining/crushing/reclamation and hauling activities shall be limited to 7:00 AM to 7:00 PM Monday
through Friday, 7:00 AM to 3:00 PM Saturday. Blasting shall be conducted between the hours of 10:00
AM and 3:00 PM.
Equipment maintenance is permitted during daylight hours
No work is permitted on Sundays or holidays.
8. The applicant shall provide an annual statement of compliance with the conditions of the IUP. Said
notification shall include graphic and/or narrative information, prepared by a registered engineer, on the
mining operation, amount of materials mined (volume of materials leaving the pit, how much material is
remaining), progress on reclamation and restoration, and related conditions. Said compliance
information shall be provided 30 days prior to the anticipated opening date of the mine each spring.
Failure to do so may be a basis for revocation of the IUP.
9. Oils, solvents and other hazardous wastes shall be managed in accordance with the Scott County
Hazardous Waste Management Ordinance.
10. The property shall be maintained in a neat and orderly manner. Noxious vegetation shall be controlled
in compliance with County Ordinances.
11. All mobile equipment, vehicles and miscellaneous storage shall be located on site and screened from
view. Only equipment used in the mining, crushing and loading operations shall be allowed to be
stored on site.
12. Materials brought onto the site for reclamation shall be clean non-contaminated compactable fill
material suitable for future redevelopment use of the property and comply with the Reclamation Backfill
Specifications document prepared by Sunde Engineering.
13. There shall be no overnight camping of employees of the company on the site.
14. The haul route shall be US Highway 169 until such time as access to US Highway 169 is removed.
15. The operator shall secure an access permit from the Minnesota Department of Transportation and
comply with all permit and access requirements imposed by MnDot. Any improvements required by
MnDot shall be constructed at the sole expense of the operator.
16. The applicant shall coordinate and comply with all requirements of the Scott County Highway
Department for the construction of the frontage road through the site. The edge of the mine will be
located at the edge of the future road bed; this will allow the road to be constructed on ground not
disturbed by mining. Interim reclamation slopes of 3:1 adjacent to the frontage road will be complete by
October 1, 2018 which is the earliest date frontage road construction will begin.
17. Any extension to this date must be approved in writing by the County Highway Engineer.
18. Perimeter controls shall be maintained to protect water quality of natural resources both on and off the
property. Berming shall occur according to the approved plans to screen the mine and also provide
noise and dust control to adjacent parcels.
19. Topsoil shall be stockpiled for use during reclamation and shall not be sold or removed from the site.
20. The applicant shall water the internal haul roads as needed to minimize dust.
21. Any dirt or debris on US 169 shall be the responsibility of the IUP holder and shall be promptly removed
upon notification by MN DOT, Scott County or Louisville Township.
22. The applicant shall provide Scott County with a Bond or Letter of Credit in the amount of 125% of the
estimated reclamation costs (as determined by the project engineer and verified by County Zoning
Administration) to ensure the Erosion Control Plan, Perimeter Controls and Reclamation Plan are
followed and completed according to the approved plans and as specified by the Scott County Zoning
Ordinance.
23. The applicant shall obtain all other necessary regulatory permits, including permits from the MN DNR,
MN DOT, MPCA and shall also be compliant with applicable Wetland Conservation Act (WCA)
regulations.
24. Perimeter fencing identified on the plan shall be maintained at all times.
25. The applicant shall provide to the Scott County Auditors Office appropriate payment due for gravel tax
in accordance with State and County regulations.
26. Applicant shall conduct pre-blast structural surveys of all residences located within one-half mile of the
mining limits (as shown on the approved plans) for which approval is granted from the property owner,
prior to commencing mining operations. Copies of the pre-blast surveys shall be submitted to Scott
County and Louisville Township.
27. Blasts shall be monitoring as described in the Blast Monitoring Plan dated October 2017 prepared by
Sunde Engineering. Blast monitoring shall be followed for the duration of the mine. The applicant shall
provide the County and Township with copies of all blast reports and blast monitoring reports upon
request.
28. All blasts shall be designed and conducted so as not to cause damage to private or public property.
The applicant will immediately notified the County and Township in the event a complaint is received
regarding damage caused by blasting. The Applicant shall be responsible for damage to public and
private properties cause by blasting until final reclamation is complete.
29. The County and/or the Township shall have the authority to engage an independent blasting consultant
to review the applicants blasting procedures. All costs associated with such consultant shall be paid by
applicant.
30. Detailed blasting records shall be kept by applicant. These records are to locate where each blast is
taking place, delay pattern, and the identification, direction and distance to structures. GPS
coordinates shall be used to identify blast locations, which may then be utilized to determine the
distance of blasts to any structure. These blast records are to be made available to Scott County and
Louisville Township upon request.
31. Operator will use all industry standard measures to control fly rock with the intent that fly rock not leave
the Subject Property. All quarry blasts shall utilize blasting mats to cover the blast hole to prevent fly
rock as described in the application.
32. The County, Township and neighbors requesting blast notification shall be notified at least 24 hours
prior to a blasting event. It is recognized that the exact timing of proposed blasts may not be
ascertainable prior to the day blasting occurs due to the influences of weather and other conditions on
blast timing.
33. Operations shall be designed and maintained so as to minimize the use of back-up alarms on
motorized equipment. As per the application submitted, the loading of trucks shall be performed in a
circular fashion. The loader and any other equipment utilized on the Subject Property shall have a
broadband back up alarm to further reduce noise emissions.
34. Applicant shall obtain all required permits from the Scott County Sheriffs Office.
35. An access easement should be provided over the proposed realignment driveway that serves the
parcel to the east.
AGENDA #5.3
SCOTT COUNTY, MINNESOTA
REQUEST FOR BOARD ACTION
MEETING DATE: DECEMBER 5, 2017
ORIGINATING DIVISION: Community Services
ORIGINATING DEPARTMENT: Property & Customer CONSENT AGENDA: Yes No
Service
PRESENTER: Tammy Willmore
X8662 ATTACHMENTS: Yes No
PROJECT: TIME REQUESTED:
ACTION REQUESTED: Approve Renewal Applications for Scott County Intoxicating Liquor, Brewery,
and Wine Licenses for 2018 Within the Scott County Townships

CONTRACT/POLICY/GRANT: County Attorney Review FISCAL: Finance Review


Risk Management Review
Budget Change
ORGANIZATIONAL VALUES:

Stewardship: Ensuring the responsible and stable investment of taxpayer dollars and communicating its value to the public

Partnership: Aligning existing resources, volunteers and programs to achieve shared goals

Leadership: Anticipating changes and managing challenges based on reliable information and citizen input

Commitment: Developing a high quality workforce that is dedicated to advancing a safe, healthy and livable community

Customer Service: Creating a customer experience that is respectful, responsive and solution-oriented

Innovation: Exploring and adopting new technologies and processes with the goal of improving service and reducing the long
term cost of service delivery

DEPARTMENT/DIVISION HEAD SIGNATURE: COUNTY ADMINISTRATOR SIGNATURE:

Approved: DISTRIBUTION/FILING INSTRUCTIONS:


Denied:
Tabled: Certified Copies (3)
Other: Tammy Willmore, Customer Service Specialist

Deputy Clerk :
Date:

Background/Justification:
The purpose of this agenda item is to approve renewal applications for Scott County Intoxicating Liquor,
Brewery, and Wine Licenses for 2018 within the Scott County Townships.

Approval is requested for Ridges at Sand Creek, Louisville Lanes, Legends Club Grill, Country Prime Time,
Red Fox Tavern, Jordan Supper Club, St. Patricks Tavern & Restaurant, Union Hill Bar, Minnesota Horse and
Hunt Club, Dohertys Tavern, U4IC Brewing Inc., and Suzettes Inc.

All background, tax, debt and judgment searches have been completed and were found to be satisfactory.
The respective Township Board Resolutions have been received and all recommend approval.

Scott County staff recommends approval.

Fiscal Impact:
None
AGENDA #5.4
SCOTT COUNTY, MINNESOTA
REQUEST FOR BOARD ACTION
MEETING DATE: DECEMBER 5, 2017
ORIGINATING DIVISION: Transportation Services
ORIGINATING DEPARTMENT: Program Delivery CONSENT AGENDA: Yes No
PRESENTER: Randy Ronning - 8364
ATTACHMENTS: Yes No
PROJECT: CP T169-06 / CP 14-04 TIME REQUESTED: N/A
ACTION REQUESTED: Approve Estimate of Just Compensation by a Market Value Appraisal for
New Right-of-Way for the Construction of an Interchange at Trunk Highway
169, Trunk Highway 41, and County State Aid Highway 78; Overpass at
County State Aid Highway 14; and Frontage Roads Under County Project
CP T169-06 Located in Jackson and Louisville Townships

CONTRACT/POLICY/GRANT: County Attorney Review FISCAL: Finance Review


Risk Management Review
Budget Change
ORGANIZATIONAL VALUES:

Stewardship: Ensuring the responsible and stable investment of taxpayer dollars and communicating its value to the public

Partnership: Aligning existing resources, volunteers and programs to achieve shared goals

Leadership: Anticipating changes and managing challenges based on reliable information and citizen input

Commitment: Developing a high quality workforce that is dedicated to advancing a safe, healthy and livable community

Customer Service: Creating a customer experience that is respectful, responsive and solution-oriented

Innovation: Exploring and adopting new technologies and processes with the goal of improving service and reducing the long
term cost of service delivery

DEPARTMENT/DIVISION HEAD SIGNATURE: COUNTY ADMINISTRATOR SIGNATURE:

Approved: DISTRIBUTION/FILING INSTRUCTIONS:


Denied:
Tabled:
Other:

Deputy Clerk :
Date:

Background/Justification:
The purpose of this agenda item is to approve estimate of just compensation by a market value appraisal for
new right-of-way for the construction of an interchange at Trunk Highway 169, Trunk Highway 41, and County
State Aid Highway 78; overpass at County State Aid Highway 14; and frontage roads under County projects
CP T169-06 and CP 14-04 located in Jackson and Louisville Townships.

The project will construct an interchange at Trunk Highway (TH) 169, TH 41 and County State Aid Highway
(CSAH) 78; an overpass at CSAH 14; and frontage roads to convert TH 169 from an expressway to a freeway
on its segment ending at 133rd Street and continuing southerly as an expressway. Scott County is the lead
agency in partnership with the Minnesota Department of Transportation and in consultation with Jackson and
Louisville Townships.

The County has contracted with Wilson Development Services (WDS) who is engaging sub-contractors,
Patchin Messner Dodd and Brum (PMDB) and Integra Realty Resources (IRR), independent fee appraisal
firms, to complete appraisals to determine the market value for the properties to provide an estimate of just
compensation.

The project schedule with critical funding deadlines requires agency approval of just compensation in batches
by separate Board actions. This is the eighth group (Group 8), which PMDB and IRR have completed and
delivered appraisal reports for 14 parcels with a recommended estimate of just compensation. Appraisal
reviews have certified appraisal reports as presenting an estimate of market value. Appraisals and appraisal
reviews are required for compliance with applicable laws and regulations under a federal process. The
appraisal is the basis for this approval to present a written offer of just compensation.

The project has right-of-way (ROW) needs on approximately 85 parcels. A summary of previous approvals of
just compensation by Board action is included in the Confidential Memorandum.

Detail information has been provided to the Board in a separate confidential memorandum per the
requirements of Minnesota State Statutes. The appraisal report, upon receipt, is available for Board review
upon request to the Highway Department office.

This project is programmed for 2018 construction in the Transportation Improvement Program (TIP)
2017 2026. The funding programmed for ROW in the TIP 2017 2026 is sufficient to cover the anticipated
cash flow in FY 2017.

Fiscal Impact:
None.
AGENDA #5.5
SCOTT COUNTY, MINNESOTA
REQUEST FOR BOARD ACTION
MEETING DATE: DECEMBER 5, 2017
ORIGINATING DIVISION: Program Delivery
ORIGINATING DEPARTMENT: Transportation Services CONSENT AGENDA: Yes No
PRESENTER: Randy Ronning - 8364
ATTACHMENTS: Yes No
PROJECT: CP 42-17 TIME REQUESTED: N/A
ACTION REQUESTED: Adopt Resolution No. 2017-165; Certifying Final Approved Appraisal of Value
for Certain Land Acquisitions and Authorizing Acquisition by Expedited
(Quick Take) Eminent Domain Proceedings for County Highway 42 Located
in the Cities of Prior Lake and Savage

CONTRACT/POLICY/GRANT: County Attorney Review FISCAL: Finance Review


Risk Management Review
Budget Change
ORGANIZATIONAL VALUES:

Stewardship: Ensuring the responsible and stable investment of taxpayer dollars and communicating its value to the public

Partnership: Aligning existing resources, volunteers and programs to achieve shared goals

Leadership: Anticipating changes and managing challenges based on reliable information and citizen input

Commitment: Developing a high quality workforce that is dedicated to advancing a safe, healthy and livable community

Customer Service: Creating a customer experience that is respectful, responsive and solution-oriented

Innovation: Exploring and adopting new technologies and processes with the goal of improving service and reducing the long
term cost of service delivery

DEPARTMENT/DIVISION HEAD SIGNATURE: COUNTY ADMINISTRATOR SIGNATURE:

Approved: DISTRIBUTION/FILING INSTRUCTIONS:


Denied:
Tabled:
Other:

Deputy Clerk :
Date:

Background/Justification:
The purpose of this agenda item is to adopt Resolution No. 2017-165; certifying final approved appraisal of
value for certain land acquisitions and authorizing acquisition by expedited (Quick Take) eminent domain
proceedings for County Highway (CH) 42 located in the Cities of Prior Lake and Savage.

This Resolution authorizes eminent domain proceedings, requests the County Attorney to initiate proceedings,
and certifies the final approved appraisal of value and other damages for acquiring interests in real property for
expedited (Quick Take) condemnation.
The County is the lead agency for a project to reconstruct the intersection of CH 42 with Trunk Highway 13.
The project is programmed in the Transportation Improvement Program (TIP) 2017 2026 to commence
construction in 2018.

The project requires partial takings on 22 parcels. We have been unsuccessful in negotiating settlement on 14
parcels, but we are continuing negotiations in an attempt to reach settlement(s).

The project schedule requires proceeding with authorizing eminent domain in order to support the project
schedule to begin construction early in the 2018 construction season. It is important to proceed with this
construction early in the construction season in order to accomplish an objective to substantially complete the
project by the end of the construction season. This is also a project in which federal funding was obtained and
reallocated to another project. A condition of that reallocation is that the project proceed to construction in
2018 and meet authorization deadlines per federal requirements.

The parcel is referenced by Parcel No. and Exhibit, as follows:

Parcel No. Exhibit


14 A
15 B
16 C
19 & 20 D
21 E
22 F
23 G
45 H
47 I
49 J
50 K
52 L
53 M

The certified values were provided to the County Board previously by confidential memorandums in support of
the Board approvals of an estimate of just compensation for these parcels by Agenda Item #5.7 at the August
1, 2017 Board meeting; Agenda Item #5.10 at its August 15, 2017 Board meeting; and Agenda Item #5.9 at its
September 5, 2017 Board meeting. The County Attorney advises that state law requires that this information
remains private protected data at this point in the acquisition process.

This project is programmed for 2017 construction in the Transportation Improvement Program (TIP) 2017
2026 under County Project CP 42-17. The TIP funding programmed for right-of-way is sufficient to cover the
anticipated cash flow in fiscal year 2017.

Fiscal Impact:

None
BOARD OF COUNTY COMMISSIONERS
SCOTT COUNTY, MINNESOTA

Date: December 5, 2017


Resolution No.: 2017-165
Motion by Commissioner:
Seconded by Commissioner:

RESOLUTION NO. 2017-165; CERTIFYING FINAL APPROVED APPRAISAL OF VALUE FOR CERTAIN
LAND ACQUISITIONS AND AUTHORIZING ACQUISITION BY EXPEDITED (QUICK TAKE)
EMINENT DOMAIN PROCEEDINGS FOR COUNTY HIGHWAY 42 IN CITIES OF PRIOR LAKE AND SAVAGE

WHEREAS, Scott County is the lead agency for a project to reconstruct the intersection of County
Highway 42 with Trunk Highway 13; and

WHEREAS, the project is in the Transportation Improvement Plan (TIP) 2017-2026 as County
Project (CP) 42-17, which is programmed for construction in fiscal year 2018; and

WHEREAS, acquisition of right-of-way is required from 22 parcels consisting of partial takings; and

WHEREAS, Scott County has appointed independent appraisers and provided agency approval of just
compensation or otherwise has determined the fair market value for an estimate of just compensation for the
parcels; and

WHEREAS, the County Engineer has proceeded to acquire highway right-of-way over certain lands
required for the project through negotiation and in accordance with Minnesota Statutes; and

WHEREAS, the County Engineer has been unsuccessful by direct negotiation in acquiring the
right-of-way needed on these 14 parcels, which is necessary to proceed by condemnation proceedings to
further this project to meet funding requirements and project construction schedule; and

WHEREAS, it is necessary to acquire title and possession on all parcels to support the construction
schedule for planned commencement of construction during the construction season of 2018.

NOW THEREFORE BE IT RESOLVED, by the Board of Commissioners in and for the County of Scott,
Minnesota, that the Chairperson of the Board, certifies that its final approved appraisal of value and other
damages of the real property and easements as described in Exhibits, summarized as follows:

Parcel No. Exhibit


14 A
15 B
16 C
19 & 20 D
21 E
22 F
23 G
45 H
47 I
49 J
50 K
52 L
53 M
BOARD OF COUNTY COMMISSIONERS
SCOTT COUNTY, MINNESOTA

Date: December 5, 2017


Resolution No.: 2017- 165
Motion by Commissioner:
Seconded by Commissioner:

BE IT FURTHER RESOLVED, that the land required for CP 42-17, which cannot be acquired by direct
negotiation, shall be acquired by eminent domain using the expedited (Quick Take) procedures described in
Minn. Stat. Chap. 117, and the County Board hereby requests the County Attorney to file the necessary petition
therefore and to prosecute such action to a successful conclusion or until it is abandoned, dismissed, or
terminated by the County or court.

BE IT FINALLY RESOLVED, that all actions taken by the County Attorneys Office and the County
Transportation Services Division prior to the adoption of the Resolution are hereby ratified in all respects.

COMMISSIONERS VOTE
Weckman Brekke Yes No Absent Abstain
Wolf Yes No Absent Abstain
Beard Yes No Absent Abstain
Beer Yes No Absent Abstain
Ulrich Yes No Absent Abstain

State of Minnesota)
County of Scott )
I, Gary L. Shelton, duly appointed qualified County Administrator for the County of Scott, State of Minnesota, do hereby certify that I
have compared the foregoing copy of a resolution with the original minutes of the proceedings of the Board of County Commissioners,
th
Scott County, Minnesota, at their session held on the 5 day of December, 2017 now on file in my office, and have found the same to be
a true and correct copy thereof.
th
Witness my hand and official seal at Shakopee, Minnesota, this 5 day of December, 2017.

County Administrator

Administrator's Designee
EXHIBIT A

SAP 70-642-017 (C.P. 42-17)


Construction Parcel No. 14

PERMANENT HIGHWAY EASEMENT

That part of Lot 8, Block 1, CONNELLY ADDITION, according to the record plat thereof, on file
in the Office of the County Recorder in and for Scott County, Minnesota, which is denoted and
shown as Parcel 8 on Scott County Right of Way Plat No. 97, according to the record plat
thereof, on file in the Office of the County Recorder, Scott County, Minnesota.

TEMPORARY CONSTRUCTION EASEMENT


That part of Lot 8, Block 1, CONNELLY ADDITION, according to the record plat thereof, on file
in the Office of the County Recorder in and for Scott County, Minnesota, which is denoted as
Temporary Easement Parcel 8 and shown by the symbol (T.E. 8) on Scott County Right of
Way Plat No. 97, according to the record plat thereof, on file in the Office of the County
Recorder, Scott County, Minnesota.

Said temporary easement shall commence on April 1, 2018 and shall terminate on December 1,
2019, subject to a Limited Period of Use Provision for private driveway interference within the
temporary easement, as follows:
Grantee shall arrange its operations and work that are within the limits of the temporary
easements and within the boundaries of Grantors private driveway, to a period of fifteen (15)
calendar days during the term of the temporary easement. The fifteen (15) calendar days shall
commence as of the first date that Grantors use of that part of the private driveway that is within
the limits of the temporary easement is restricted by Grantee, which restriction is for the
reconstruction of part of Grantors private driveway entrance. The period of use may be
interrupted by acts of God, civil strife and labor strikes. Grantee may conduct its operations and
work that are within the limits of the temporary easements, which are outside the boundaries of
Grantors private driveway, at any time during the term of the temporary easements.

Grantee shall provide Grantor with notice in writing at least ten (10) calendar days prior to any
operations or work within the private driveway, which commences said period of fifteen (15)
calendar days.

PID: 26-275-008-0
EXHIBIT B

SAP 70-642-017 (C.P. 42-17)


Construction Parcel No. 15

PERMANENT SIDEWALK EASEMENT

That part of Lot 2, Block 1, CONNELLY ADDITION, according to the record plat thereof, on file
in the Office of the County Recorder in and for Scott County, Minnesota, which is denoted as
Sidewalk Easement Parcel 9 and shown by the symbol (Sidewalk 9) on Scott County Right of
Way Plat No. 97, according to the record plat thereof, on file in the Office of the County
Recorder, Scott County, Minnesota.

TEMPORARY CONSTRUCTION EASEMENT


That part of Lot 2, Block 1, CONNELLY ADDITION, according to the record plat thereof, on file
in the Office of the County Recorder in and for Scott County, Minnesota, which is denoted as
Temporary Easement Parcel 9 and shown by the symbol (T.E. 9) on Scott County Right of
Way Plat No. 97, according to the record plat thereof, on file in the Office of the County
Recorder, Scott County, Minnesota.

Said temporary easement shall commence on April 1, 2018 and shall terminate on December 1,
2019,

PID: 26-275-002-0
EXHIBIT C

SAP 70-642-017 (C.P. 42-17)


Construction Parcel No. 16

PERMANENT SIDEWALK EASEMENT

That part of Lot 3, Block 1, CONNELLY ADDITION, according to the record plat thereof, on file
in the Office of the County Recorder in and for Scott County, Minnesota, which is denoted as
Sidewalk Easement Parcel 10 and shown by the symbol (Sidewalk 10) on Scott County Right
of Way Plat No. 97, according to the record plat thereof, on file in the Office of the County
Recorder, Scott County, Minnesota.

PID: 26-275-003-0
EXHIBIT D

SAP 70-642-017 (C.P. 42-17)


Construction Parcel Nos. 19 & 20

PERMANENT HIGHWAY EASEMENT


That part of the Southwest Quarter of the Southwest Quarter, Section 20, Township 115, Range
21, Scott County, Minnesota, which is denoted and shown as Parcel 3 on Scott County Right of
Way Plat No. 98, according to the record plat thereof, on file in the Office of the County
Recorder, Scott County, Minnesota.
TOGETHER WITH that part of the Southwest Quarter of the Southwest Quarter, Section 20,
Township 115, Range 21, Scott County, Minnesota, which is denoted and shown as Parcel 4 on
Scott County Right of Way Plat No. 98, according to the record plat thereof, on file in the Office
of the County Recorder, Scott County, Minnesota.

TEMPORARY CONSTRUCTION EASEMENT


That part of the Southwest Quarter of the Southwest Quarter, Section 20, Township 115, Range
21, Scott County, Minnesota, which is denoted as Temporary Easement Parcel 3 and shown by
the symbol (T.E. 3) on Scott County Right of Way Plat No. 98, according to the record plat
thereof, on file in the Office of the County Recorder, Scott County, Minnesota.

TOGETHER WITH that part of the Southwest Quarter of the Southwest Quarter, Section 20,
Township 115, Range 21, Scott County, Minnesota, which is denoted as Temporary Easement
Parcel 4 and shown by the symbol (T.E. 4) on Scott County Right of Way Plat No. 98,
according to the record plat thereof, on file in the Office of the County Recorder, Scott County,
Minnesota.

Said temporary easements shall commence on April 1, 2018 and shall terminate on December
1, 2019, subject to a Limited Period of Use Provision for private driveway interference within the
temporary easement, as follows:
Grantee shall arrange its operations and work that are within the limits of the Temporary
Easement Parcel 4 (T.E. 4) and within the boundaries of Grantors private driveway from and
to Rhode Island Avenue, to a period of fifteen (15) calendar days during the term of the
temporary easement. The fifteen (15) calendar days shall commence as of the first date that
Grantors use of that part of the private driveway that is within the limits of the temporary
easement is restricted by Grantee, which restriction is for the reconstruction of that part of
Grantors private driveway within the temporary easement. Grantee shall maintain at least
single-lane access to and from the property by constructing one half of the driveway entrance at
a time while leaving the other half open for access or maintaining such access by constructing a
temporary private driveway entrance. The period of use may be interrupted by acts of God,
civil strife and labor strikes. Grantee may conduct its operations and work that are within the
limits of the temporary easements, which are outside the boundaries of Grantors private
driveway, at any time during the term of the temporary easements.
Grantee shall provide Grantor with notice in writing at least ten (10) calendar days prior to any
operations or work within the private driveway, which commences said period of fifteen (15)
calendar days.
RELINQUISHMENT OF ACCESS RIGHTS TO COUNTY HIGHWAY 42:

Relinquish all current and future right of access, being the right of ingress to and egress from
the following described property to and from County Highway 42 (a/k/a Egan Drive):

All that part of the Southwest Quarter of the Southwest Quarter of Section 20, Township 115,
Range 21, Scott County, Minnesota, described as follows:
Commencing at the southwest corner of said Southwest Quarter of the Southwest Quarter;
thence East along the South line thereof a distance of 634.50 feet to the point of beginning;
thence North at right angles to said South line a distance of 250.0 feet; thence West parallel to
said South line a distance of 99.77 feet to the intersection with a line parallel to and distant
521.39 feet (as measured at right angles) East of the West line of said Southwest Quarter of the
Southwest Quarter; thence southerly along said parallel line 250.32 feet to the South line of said
Southwest Quarter; thence East 112.44 feet to the point of beginning.
AND
All that part of the Southwest Quarter of the Southwest Quarter of Section 20, Township 115,
Range 21, Scott County, Minnesota, described as follows:
Commencing at the southwest corner of said Southwest Quarter of the Southwest Quarter;
thence East along the South line thereof a distance of 634.50 feet to the point of beginning;
thence continuing East along said South line a distance of 116.0 feet; thence North at right
angles to said South line a distance of 250.0 feet; thence West parallel to said South line a
distance of 116.0 feet; thence South a distance of 250.0 feet to the point of beginning.
PIDs: 26-920-017-0 & 26-920-016-0

EXHIBIT E

SAP 70-642-017 (C.P. 42-17)


Construction Parcel No. 21

TEMPORARY CONSTRUCTION EASEMENT


That part of Lot 1, Block 1, ADVANCE AUTO ADDITION, according to the record plat thereof,
on file in the Office of the County Recorder in and for Scott County, Minnesota, which is denoted
as Temporary Easement Parcel 7 and shown by the symbol (T.E. 7) on Scott County Right of
Way Plat No. 98, according to the record plat thereof, on file in the Office of the County
Recorder, Scott County, Minnesota.

Said temporary easement shall commence on April 1, 2018 and shall terminate on December 1,
2019, subject to a Limited Period of Use Provision for private driveway interference within the
temporary easement, as follows:
Grantee shall arrange its operations and work that are within the limits of the temporary
easements and within the boundaries of Grantors private driveway, to a period of fifteen (15)
calendar days during the term of the temporary easement. The fifteen (15) calendar days shall
commence as of the first date that Grantors use of that part of the private driveway that is within
the limits of the temporary easement is restricted by Grantee, which restriction is for the
reconstruction of Grantors private driveway entrance. Grantee shall maintain at least single-
lane access to and from the property by constructing one half of the driveway entrance at a time
while leaving the other half open for access or by maintaining such single-lane access by
constructing a temporary private driveway entrance. The period of use may be interrupted by
acts of God, civil strife and labor strikes. Grantee may conduct its operations and work that are
within the limits of the temporary easements, which are outside the boundaries of Grantors
private driveway, at any time during the term of the temporary easements.

Grantee shall provide Grantor with notice in writing at least ten (10) calendar days prior to any
operations or work within the private driveway, which commences said period of fifteen (15)
calendar days.

PID: 26-383-001-0

EXHIBIT F

SAP 70-642-017 (C.P. 42-17)


Construction Parcel No. 22

TEMPORARY CONSTRUCTION EASEMENT


That part of the Southwest Quarter of the Southwest Quarter, Section 20, Township 115, Range
22, Scott County, Minnesota, which is denoted as Temporary Easement Parcel 8 and shown by
the symbol (T.E. 8) on Scott County Right of Way Plat No. 98, according to the record plat
thereof, on file in the Office of the County Recorder, Scott County, Minnesota.

Said temporary easement shall commence on April 1, 2018 and shall terminate on December 1,
2019.

PID: 26-920-012-0
EXHIBIT G

SAP 70-642-017 (C.P. 42-17)


Construction Parcel No. 23

TEMPORARY CONSTRUCTION EASEMENT


That part of the Southwest Quarter of the Southwest Quarter, Section 20, Township 115, Range
21, Scott County, Minnesota, which is denoted as Temporary Easement Parcel 11 and shown
by the symbol (T.E. 11) on Scott County Right of Way Plat No. 98, according to the record plat
thereof, on file in the Office of the County Recorder, Scott County, Minnesota.

Said temporary easement shall commence on April 1, 2018 and shall terminate on December 1,
2019.

PID: 26-920-029-0
EXHIBIT H

SAP 70-642-017 (C.P. 42-17)


Construction Parcel No. 45

PERMANENT HIGHWAY EASEMENT

That part of the Northeast Quarter of the Northeast Quarter, Section 30, Township 115, Range
21, Scott County, Minnesota, which is denoted and shown as Parcel 25 on Scott County Right
of Way Plat No. 97, according to the record plat thereof, on file in the Office of the County
Recorder, Scott County, Minnesota.

PERMANENT TRAIL EASEMENT

That part of the Northeast Quarter of the Northeast Quarter, Section 30, Township 115, Range
21, Scott County, Minnesota, which is denoted as Trail Easement Parcel 25 and shown by the
symbol (Trail 25) on Scott County Right of Way Plat No. 97, according to the record plat
thereof, on file in the Office of the County Recorder, Scott County, Minnesota.
TEMPORARY CONSTRUCTION EASEMENT
That part of the Northeast Quarter of the Northeast Quarter, Section 30, Township 115, Range
21, Scott County, Minnesota, which is denoted as Temporary Easement Parcel 25 and shown
by the symbol (T.E. 25) on Scott County Right of Way Plat No. 97, according to the record plat
thereof, on file in the Office of the County Recorder, Scott County, Minnesota.

Said temporary easement shall commence on April 1, 2018 and shall terminate on December 1,
2019, subject to a Limited Period of Use Provision for construction related interference within
the temporary easement, as follows:
Grantee shall arrange its operations and work that are within the limits of the temporary
easements and within the boundaries of Grantors electrical sub-station, to a period of forty five
(45) calendar days during the term of the temporary easement. The forty-five (45) calendar
days shall commence as of the first date that Grantors use of that part of the electrical sub-
station that is within the limits of the temporary easement is restricted by Grantee, which
restriction is for the reconstruction of part of Grantors retaining wall. The period of use may be
interrupted by acts of God, civil strife and labor strikes. Grantee may conduct its operations and
work that are within the limits of the temporary easements, which are outside the boundaries of
Grantors chain link fence surrounding the electrical sub-station, at any time during the term of
the temporary easements.

Grantee shall provide Grantor with notice in writing at least ten (10) calendar days prior to any
operations or work within the private driveway, which commences said period of forty-five (45)
calendar days.

PID: 25-930-076-0

EXHIBIT I

SAP 70-642-017 (C.P. 42-17)


Construction Parcel No. 47

PERMANENT RETAINING WALL EASEMENT

That part of Lot 1, Block 2, JAMES 1ST ADDITION, according to the record plat thereof, on file
in the Office of the County Recorder in and for Scott County, Minnesota, which is denoted as
Retaining Wall Easement Parcel 28 and shown by the symbol (Ret. Wall 28) on Scott County
Right of Way Plat No. 97, according to the record plat thereof, on file in the Office of the County
Recorder, Scott County, Minnesota.

TEMPORARY CONSTRUCTION EASEMENT


That part of Lot 1, Block 2, JAMES 1ST ADDITION, according to the record plat thereof, on file
in the Office of the County Recorder in and for Scott County, Minnesota, which is denoted as
Temporary Easement Parcel 28 and shown by the symbol (T.E. 28) on Scott County Right of
Way Plat No. 97, according to the record plat thereof, on file in the Office of the County
Recorder, Scott County, Minnesota.

Said temporary easement shall commence on April 1, 2018 and shall terminate on December 1,
2019, subject to a Limited Period of Use Provision for private driveway interference within the
temporary easement, as follows:
Grantee shall arrange its operations and work that are within the limits of the temporary
easements and within the boundaries of Grantors private driveway, to a period of thirty (30)
calendar days during the term of the temporary easement. The thirty (30) calendar days shall
commence as of the first date that Grantors use of that part of the private driveway that is within
the limits of the temporary easement is restricted by Grantee, which restriction is for the
construction of a retaining wall. Grantee shall maintain a single-lane of travel open along the
private driveway. The period of use may be interrupted by acts of God, civil strife and labor
strikes. Grantee may conduct its operations and work that are within the limits of the temporary
easements, which are outside the boundaries of Grantors private driveway, at any time during
the term of the temporary easements.

Grantee shall provide Grantor with notice in writing at least ten (10) calendar days prior to any
operations or work within the private driveway, which commences said period of thirty (30)
calendar days.

PID: 25-194-006-0

EXHIBIT J

SAP 70-642-017 (C.P. 42-17)


Construction Parcel No. 49

PERMANENT RETAINING WALL EASEMENT

That part of Lot 2, Block 1, SAVAGE CROSSINGS, according to the record plat thereof, on file
in the Office of the County Recorder in and for Scott County, Minnesota, which is denoted as
Retaining Wall Easement Parcel 13 and shown by the symbol (Ret. Wall 13) on Scott County
Right of Way Plat No. 98, according to the record plat thereof, on file in the Office of the County
Recorder, Scott County, Minnesota.

TEMPORARY CONSTRUCTION EASEMENT


That part of Lot 2, Block 1, SAVAGE CROSSINGS, according to the record plat thereof, on file
in the Office of the County Recorder in and for Scott County, Minnesota, which is denoted as
Temporary Easement Parcel 13 and shown by the symbol (T.E. 13) on Scott County Right of
Way Plat No. 98, according to the record plat thereof, on file in the Office of the County
Recorder, Scott County, Minnesota.

Said temporary easement shall commence on April 1, 2018 and shall terminate on December 1,
2019, subject to a Limited Period of Use Provision for interference with that part of private
driveway and with that part of parking lot within the limits of the temporary easement, as follows:
Grantee shall arrange its operations and work that are within the limits of the temporary
easements and within the boundaries of Grantors private driveway and parking lot, to a period
of ninety (90) calendar days during the term of the temporary easement. The ninety (90)
calendar days shall commence as of the first date that Grantors use of that part of the private
driveway that is within the limits of the temporary easement is restricted by Grantee, which
restriction is for the reconstruction of part of Grantors private driveway entrance. The period of
use may be interrupted by acts of God, civil strife and labor strikes. Grantee may conduct its
operations and work that are within the limits of the temporary easements, which are outside the
boundaries of Grantors private driveway, at any time during the term of the temporary
easements.

Grantee shall provide Grantor with notice in writing at least ten (10) calendar days prior to any
operations or work within the private driveway, which commences said period of ninety (90)
calendar days.

PID: 26-348-002-0

EXHIBIT K

SAP 70-642-017 (C.P. 42-17)


Construction Parcel No. 50

PERMANENT RETAINING WALL EASEMENT

That part of Lot 1, Block 1, SAVAGE CROSSINGS SECOND ADDITION, according to the
record plat thereof, on file in the Office of the County Recorder in and for Scott County,
Minnesota, which is denoted as Retaining Wall Easement Parcel 14 and shown by the symbol
(Ret. Wall 14) on Scott County Right of Way Plat No. 98, according to the record plat thereof,
on file in the Office of the County Recorder, Scott County, Minnesota.

TEMPORARY CONSTRUCTION EASEMENT


That part of Lot 1, Block 1, SAVAGE CROSSINGS SECOND ADDITION, according to the
record plat thereof, on file in the Office of the County Recorder in and for Scott County,
Minnesota, which is denoted as Temporary Easement Parcel 14 and shown by the symbol
(T.E. 14) on Scott County Right of Way Plat No. 98, according to the record plat thereof, on file
in the Office of the County Recorder, Scott County, Minnesota.

Said temporary easement shall commence on April 1, 2018 and shall terminate on December 1,
2019, subject to a Limited Period of Use Provision for private driveway interference within the
temporary easement, as follows:
Grantee shall arrange its operations and work that are within the limits of the temporary
easements and within the boundaries of Grantors private driveway, to a period of ninety (90)
calendar days during the term of the temporary easement. The ninety (90) calendar days shall
commence as of the first date that Grantors use of that part of the private driveway that is within
the limits of the temporary easement is restricted by Grantee, which restriction is for the
reconstruction of part of Grantors private driveway entrance. The period of use may be
interrupted by acts of God, civil strife and labor strikes. Grantee may conduct its operations and
work that are within the limits of the temporary easements, which are outside the boundaries of
Grantors private driveway, at any time during the term of the temporary easements.

Grantee shall provide Grantor with notice in writing at least ten (10) calendar days prior to any
operations or work within the private driveway, which commences said period of ninety (90)
calendar days.

PID: 26-358-001-0
EXHIBIT L
SAP 70-642-017 (C.P. 42-17)
Construction Parcel No. 52

PERMANENT HIGHWAY EASEMENT


That part of Lot 1, Block 1, TWIN LAKE EXECUTIVE PARK, according to the record plat
thereof, on file in the Office of the County Recorder in and for Scott County, Minnesota, which is
denoted and shown as Parcel 18 on Scott County Right of Way Plat No. 98, according to the
record plat thereof, on file in the Office of the County Recorder, Scott County, Minnesota.

PERMANENT DRAINAGE, UTILITY, & SLOPE EASEMENT


That part of Lot 1, Block 1, TWIN LAKE EXECUTIVE PARK, according to the record plat
thereof, on file in the Office of the County Recorder in and for Scott County, Minnesota, which is
denoted as Drainage, Utility, and Slope Easement Parcel 18 and shown by the symbol
(D.U.S.E. 18) on Scott County Right of Way Plat No. 98, according to the record plat thereof,
on file in the Office of the County Recorder, Scott County, Minnesota.

PERMANENT RETAINING WALL EASEMENT


That part of Lot 1, Block 1, TWIN LAKE EXECUTIVE PARK, according to the record plat
thereof, on file in the Office of the County Recorder in and for Scott County, Minnesota, which is
denoted as Retaining Wall Easement Parcel 18 and shown by the symbol (Ret. Wall 18) on
Scott County Right of Way Plat No. 98, according to the record plat thereof, on file in the Office
of the County Recorder, Scott County, Minnesota.

TEMPORARY CONSTRUCTION EASEMENT


That part of Lot 1, Block 1, TWIN LAKE EXECUTIVE PARK, according to the record plat
thereof, on file in the Office of the County Recorder in and for Scott County, Minnesota, which is
denoted as Temporary Easement Parcel 18 and shown by the symbol (T.E. 18) on Scott
County Right of Way Plat No. 98, according to the record plat thereof, on file in the Office of the
County Recorder, Scott County, Minnesota.
EXCEPT that part of the above described T.E. 18 lying within the existing drainage and utility
easement as shown on said plat of TWIN LAKE EXECUTIVE PARK.

Said temporary easement shall commence on April 1, 2018 and shall terminate on December 1,
2019, subject to a Limited Period of Use Provision for private driveway interference within the
temporary easement, as follows:
Grantee shall arrange its operations and work that are within the limits of the temporary
easements and within the boundaries of Grantors parking lot, to a period of sixty (60) calendar
days during the term of the temporary easement. The sixty (60) calendar days shall commence
as of the first date that Grantors use of that part of the parking lot that is within the limits of the
temporary easement is restricted by Grantee, which restriction is for the construction of a
retaining wall, curb and gutter, adding parking spaces and appurtenances. The period of use
may be interrupted by acts of God, civil strife and labor strikes. Grantee may conduct its
operations and work that are within the limits of the temporary easements, which are outside the
boundaries of Grantors parking lot, at any time during the term of the temporary easements.
Grantee shall provide Grantor with notice in writing at least ten (10) calendar days prior to any
operations or work within the private driveway, which commences said period of sixty (60)
calendar days.
PID: 26-334-001-0
EXHIBIT M

SAP 70-642-017 (C.P. 42-17)


Construction Parcel No. 53

FEE TAKING AND NOT BY EASEMENT

That part of the Northeast Quarter of the Northwest Quarter of Section 29, Township 115, Range 21, Scott
County, Minnesota, described as follows:
Commencing at the northwest corner thereof; thence easterly along the north line thereof a distance of 500.00
feet to the actual point of beginning of the parcel to be described; thence continuing easterly along said north
line thereof a distance of 425.00 feet; thence southerly at a right angle a distance of 425.00 feet; thence
westerly at a right angle a distance of 425.00 feet; thence northerly at a right angle a distance of 425.00 feet to
the actual point of beginning.

PID: 26-929-022-1
AGENDA #5.6
SCOTT COUNTY, MINNESOTA
REQUEST FOR BOARD ACTION
MEETING DATE: DECEMBER 5, 2017
ORIGINATING DIVISION: Transportation Services
ORIGINATING DEPARTMENT: Mobility Management CONSENT AGENDA: Yes No
PRESENTER: Alan Herrmann-8610
ATTACHMENTS: Yes No
PROJECT: Enhanced Mobility for TIME REQUESTED: N/A
Seniors and People with
Disabilities
ACTION REQUESTED: Adopt Resolution No. 2017-166; Amending Resolution No. 2017-085
Authorizing Submission of an Enhanced Mobility for Seniors and People
With Disabilities Grant to the Minnesota Department of Transportation
Adopted on June 6, 2017

CONTRACT/POLICY/GRANT: County Attorney Review FISCAL: Finance Review


Risk Management Review
Budget Change
ORGANIZATIONAL VALUES:

Stewardship: Ensuring the responsible and stable investment of taxpayer dollars and communicating its value to the public

Partnership: Aligning existing resources, volunteers and programs to achieve shared goals

Leadership: Anticipating changes and managing challenges based on reliable information and citizen input

Commitment: Developing a high quality workforce that is dedicated to advancing a safe, healthy and livable community

Customer Service: Creating a customer experience that is respectful, responsive and solution-oriented

Innovation: Exploring and adopting new technologies and processes with the goal of improving service and reducing the long
term cost of service delivery

DEPARTMENT/DIVISION HEAD SIGNATURE: COUNTY ADMINISTRATOR SIGNATURE:

Approved: DISTRIBUTION/FILING INSTRUCTIONS:


Denied:
Tabled:
Other:

Deputy Clerk :
Date:

Background/Justification:

The purpose of this agenda item is to adopt Resolution No. 2017-166; amending Resolution No.
2017-085 authorizing submission of an Enhanced Mobility for Seniors and People with Disabilities
Grant to the Minnesota Department of Transportation (MnDOT) adopted on June 6, 2017.
The County Board approved solicitation of this Grant in June 2017 with Resolution No 2017-085;
effective January 1, 2018 - December 31, 2018. This Grant is specifically seeking agencies who want
to improve coordination and operations with other providers and organizations within the Smartlink
Counties of Scott and Carver. The Grant is for $320,000 and the County match of $80,000 is provided
through Smartlink contracted services. The Grant would include two Supervisors time engaging in
travel training, marketing, and leadership of mobility management; five schedulers to assist with
building and maintaining the mobility network; assessing mobility needs of Scott and Carver Counties;
and the continuation of the Mobility Management Advisory Committee, which serves Scott and Carver
Counties. Additional funds for marketing and software maintenance are included also.

Smartlink has received this Grant since 2015 and has seen considerable progress in building the
mobility management network. This Grant provides a long term structure and scope for optimizing
transit and will help to alleviate trip denials for Scott and Carver County residents through a
partnership and network of communities, Human Services agencies, and provider networks.

This Grant will provide $320,000 in funds to continue the improved coordination and efficiencies for
mobility operations. Approval of the Grant by MnDOT is anticipated in late 2017. The County is able
to use existing contracts to meet the match requirements of the Grant and those contracts are
sufficient to meet the required match ($80,000.)

The Minnesota Department of Transportation has requested Resolution 2017-085 be amended by


striking out the word operating from the last Whereas paragraph.

WHEREAS, the Grant requires a 20% operating match that Smartlink will provide.

Fiscal Impact:
None
BOARD OF COUNTY COMMISSIONERS
SCOTT COUNTY, MINNESOTA
Date: December 5, 2017
Resolution No.: 2017-166
Motion by Commissioner:
Seconded by Commissioner:
RESOLUTION NO. 2017-166; AMENDING RESOLUTION NO. 2017-085 AUTHORIZING SUBMISSION
OF AN ENHANCED MOBILITY FOR SENIORS AND PEOPLE WITH DISABILITIES GRANT TO THE
MINNESOTA DEPARTMENT OF TRANSPORTATION ADOPTED ON JUNE 6, 2017
WHEREAS, Scott and Carver Counties created a Joint Powers Agreement to provide transit
through Smartlink Transit; and
WHEREAS, Smartlink Transit provides dial-a-ride oversight and contracted services in a coordinated
manner; and
WHEREAS, Smartlink Transit provides medical assistance coordination for Scott and Carver County
Health and Human Services providing effective coordination between providers; and

WHEREAS, the Enhanced Mobility Grant is intended to improve mobility management and
coordination between providers; and
WHEREAS, Scott County (dba Smartlink Transit) desires to enter into an Agreement with the State of
Minnesota for an Enhanced Mobility Grant in the amount of $400,000; and
WHEREAS, the Grant requires a 20% operating match that Smartlink Transit will provide.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners in and for the County of Scott,
Minnesota, hereby authorizes staff to submit a Grant Application.
BE IT FURTHER RESOLVED that if the County of Scott is awarded the Grant, the County is authorized
to enter into an Agreement with the Minnesota Department of Transportation for an Enhanced Mobility for
Seniors and People with Disabilities Grant subject to the approval by the County Attorneys office to form.
BE IT FURTHER RESOLVED that Scott County (dba Smartlink Transit) authorizes the Transportation
Services Director and Transit and Fleet Manager to execute the aforementioned Agreements and any
amendments thereto.
BE IT FINALLY RESOLVED, that Resolution 2017-085 adopted on June 6, 2017 is hereby amended.

COMMISSIONERS VOTE
Weckman Brekke Yes No Absent Abstain
Wolf Yes No Absent Abstain
Beard Yes No Absent Abstain
Beer Yes No Absent Abstain
Ulrich Yes No Absent Abstain
State of Minnesota)
County of Scott )
I, Gary L. Shelton, duly appointed qualified County Administrator for the County of Scott, State of Minnesota, do hereby certify that I have compared the foregoing
copy of a resolution with the original minutes of the proceedings of the Board of County Commissioners, Scott County, Minnesota, at their session held on the 5th day
of December, 2017 now on file in my office, and have found the same to be a true and correct copy thereof.
Witness my hand and official seal at Shakopee, Minnesota, this 5th day of December, 2017.

County Administrator

Administrator's Designee
AGENDA #5.7
SCOTT COUNTY, MINNESOTA
REQUEST FOR BOARD ACTION
MEETING DATE: DECEMBER 5, 2017
ORIGINATING DIVISION: Transportation Services
ORIGINATING DEPARTMENT: Program Delivery CONSENT AGENDA: Yes No
PRESENTER: Randy Ronning 8364
ATTACHMENTS: Yes No
PROJECT: CPT 169-06/ CP 17-41 TIME REQUESTED: N/A
ACTION REQUESTED: Adopt Resolution No. 2017-167; Authorizing the Acceptance of Bids for the
Sale of Two Houses and Their Removal From the Properties

CONTRACT/POLICY/GRANT: County Attorney Review FISCAL: Finance Review


Risk Management Review
Budget Change
ORGANIZATIONAL VALUES:

Stewardship: Ensuring the responsible and stable investment of taxpayer dollars and communicating its value to the public

Partnership: Aligning existing resources, volunteers and programs to achieve shared goals

Leadership: Anticipating changes and managing challenges based on reliable information and citizen input

Commitment: Developing a high quality workforce that is dedicated to advancing a safe, healthy and livable community

Customer Service: Creating a customer experience that is respectful, responsive and solution-oriented

Innovation: Exploring and adopting new technologies and processes with the goal of improving service and reducing the long
term cost of service delivery

DEPARTMENT/DIVISION HEAD SIGNATURE: COUNTY ADMINISTRATOR SIGNATURE:

Approved: DISTRIBUTION/FILING INSTRUCTIONS:


Denied:
Tabled:
Other:

Deputy Clerk :
Date:

Background/Justification:

The purpose of this agenda item is to adopt Resolution No. 2017-167; authorizing the acceptance of bids for
the sale of two houses and their removal from the properties.

Removal of the house located at 13019 Johnson Memorial Drive in Shakopee, Minnesota, is necessary for the
right-of-way needed for an interchange construction project known as CP T169-06. Removal of the house
located at 1712 Marschall Road, South, Shakopee, Minnesota is to remove private direct access onto County
Highway (CH) 17 Project CP17-31ROW and for a future project to construct a trail and other infrastructure
improvements.
CP T169-06 is programmed for delivery in 2018 2019. CP 17-31ROW is programmed through 2020 in the
Transportation Improvement Program (TIP) 2017 2026 for opportunities to purchase properties with direct
access along certain segments of Principal/A-Minor Arterial Highways as a willing buyer when these properties
are for sale by a willing seller.

The County advertised for three weeks for sealed bids. The County received one sealed bid for each house
prior to or by the bid closing deadline. Otting House Movers submitted separate bids for both houses in the
sum of $2.00 as read at bid opening. This was the highest responsible bid.

In the event the Board elects not to approve the sale of these houses, we anticipate that the remaining option
will be demolition with its associated costs. The demolition costs are anticipated to be in excess of $30,000.

Fiscal Impact:
None.
BOARD OF COUNTY COMMISSIONERS
SCOTT COUNTY, MINNESOTA

Date: December 5, 2017


Resolution No.: 2017- 167
Motion by Commissioner:
Seconded by Commissioner:

RESOLUTION NO. 2017-167; AUTHORIZING THE ACCEPTANCE OF BIDS FOR


THE SALE OF TWO HOUSES AND THEIR REMOVAL FROM THE PROPERTIES

WHEREAS, the County purchased property at 13019 Johnson Memorial Drive, Shakopee, MN, which
is improved with a rambler-style house; and

WHEREAS, the property was purchased for the removal of direct access onto Truck Highway 169
under CP T169-06, which is programmed in the Transportation Improvement Program (TIP) 2017-2026; and

WHEREAS, the County purchased property at 1712 Marschall Road, Shakopee, MN, which is
improved with a rambler-style house; and

WHEREAS, the property was purchased for the removal of direct access onto County Highway 17
under CP17-31ROW, which is programmed in the Transportation Improvement Program (TIP) 2017-2026; and

WHEREAS, the sale of the houses was advertised by legal notice in the official newspaper for three
weeks for sealed bids for the sale of the house and their removal from the property; and

WHEREAS, the bids of Otting House Movers of Lakeville, MN in the sum of $2.00 were the highest
responsible bids.

NOW THEREFORE BE IT RESOLVED, by the Board of Commissioners in and for the County of Scott,
Minnesota, that the Chairperson of the Board is authorized to accept the bids for the sale and removal of two
houses from their properties. The Bill of Sale amount is $2.00 subject to approval by the County Attorneys
Office as to form.
COMMISSIONERS VOTE
Weckman Brekke Yes No Absent Abstain
Wolf Yes No Absent Abstain
Beard Yes No Absent Abstain
Beer Yes No Absent Abstain
Ulrich Yes No Absent Abstain

State of Minnesota)
County of Scott )
I, Gary L. Shelton, duly appointed qualified County Administrator for the County of Scott, State of Minnesota, do hereby certify that I
have compared the foregoing copy of a resolution with the original minutes of the proceedings of the Board of County Commissioners,
th
Scott County, Minnesota, at their session held on the 5 day of December, 2017 now on file in my office, and have found the same to
be a true and correct copy thereof.
th
Witness my hand and official seal at Shakopee, Minnesota, this 5 day of December, 2017.

County Administrator

Administrator's Designee
AGENDA #5.8
SCOTT COUNTY, MINNESOTA
REQUEST FOR BOARD ACTION
MEETING DATE: DECEMBER 5, 2017
ORIGINATING DIVISION: Transportation Services
ORIGINATING DEPARTMENT: Program Delivery CONSENT AGENDA: Yes No
PRESENTER: Tony Winiecki8008
ATTACHMENTS: Yes No
PROJECT: CP 21-27 TIME REQUESTED: N/A
ACTION REQUESTED: Adopt Resolution No. 2017-170; Authorizing an Amendment to the
Agreement With Bolton and Menk, Inc. for Consultant Services for County
Project 21-27 County Highway 21 and Trunk Highway 13 Intersection
Improvement and Authorizing a Budget Amendment

CONTRACT/POLICY/GRANT: County Attorney Review FISCAL: Finance Review


Risk Management Review
Budget Change
ORGANIZATIONAL VALUES:

Stewardship: Ensuring the responsible and stable investment of taxpayer dollars and communicating its value to the public

Partnership: Aligning existing resources, volunteers and programs to achieve shared goals

Leadership: Anticipating changes and managing challenges based on reliable information and citizen input

Commitment: Developing a high quality workforce that is dedicated to advancing a safe, healthy and livable community

Customer Service: Creating a customer experience that is respectful, responsive and solution-oriented

Innovation: Exploring and adopting new technologies and processes with the goal of improving service and reducing the long
term cost of service delivery

DEPARTMENT/DIVISION HEAD SIGNATURE: COUNTY ADMINISTRATOR SIGNATURE:

Approved: DISTRIBUTION/FILING INSTRUCTIONS:


Denied:
Tabled:
Other:

Deputy Clerk:
Date:

Background/Justification:
The purpose of this agenda item is to adopt Resolution No. 2017-170; Authorizing entering an Amendment to
the Agreement with Bolton and Menk, Inc. for consultant services for the County Project (CP) 21-27, County
Highway (CH) 21 and Trunk Highway (TH) 13 Intersection Improvement and authorizing a budget amendment.

The project will reconstruct CH 21 from Duluth Avenue to east of TH 13. CH 21 is currently a four lane
undivided roadway without turn lanes at TH 13. The project will include construction of a roundabout at the
intersection of CH 21 and TH 13, a partial access at Main Avenue, a roundabout at Arcadia Avenue, and a
access at Duluth Avenue. The project will also include a partial access on TH 13 at Pleasant Avenue.
The concept and preliminary design was completed in November 2017 by Bolton and Menk that included three
joint City Council and County Board work sessions, four open houses, and individual work sessions for the City
Council and County Board. In addition, three corridor visioning workshops were held and presentations were
given to the EDA/EDAC, Rotary Club and at a Prior Lake Talk of the Town event. The Project Management
Team (PMT) comprised of County staff, City staff, and Minnesota Department of Transportation (MnDOT) staff
supported by consultant staff brought forward four alternatives for the corridor for public input. Some of the
alternatives were revised based on public input. On November 6, 2017, the PMT presented the preferred
alternative to the City Council for a resolution of support to move forward with final design.

This project has had multiple Federal and State Applications over the past decade. The City applied for a
Corridor Improvement Management Grant. Scott County applied for Local Cooperative Funds through MnDOT
and applied for Federal Funds in 2014 and 2016 through the Transportation Advisory Board (TAB) process.
The County has secured $4.9 million in Federal funding through the 2016 regional solicitation and $495,000 in
trunk highway funds through the MnDOT Metro District Cooperative Agreement Program, both Grants are for
construction. Bolton and Menk was selected to provide preliminary design, public involvement, traffic
modeling, surveying, and hydraulics/wetlands work. The Contract was approved by the County Board on May
2, 2017 for an amount not to exceed $411,109; Resolution No. 2017-057.

During the process of the original Contract, it was requested by the County and the PMT that Bolton and Menk
provide extra effort that exceeded the original compensation amount in the areas of public involvement
meetings and also in the evaluation of multiple combinations of alternatives including an analysis to evaluate a
2+1 versus a 2+2 roundabout. This extra work resulted in an additional $77,900 to complete these expanded
deliverables from the original scope.

This Amendment also includes an additional $421,823 to add final design services to the original scope of
work. This task was not included in the original Contract due to the fact that it was unknown at the time what
the preferred alternative would be.

The 2018-2027 Draft Transportation Improvement Program (TIP) included $463,175 of funding for final design
services 2018. An additional $36,638 is needed to cover the costs of this Amendment. This project is
anticipated to start utilizing funds that were originally programmed for 2018 in 2017 in order to meet the project
schedule:

Amendment for Preliminary Scope: $ 77,990


Amendment for Final Design Services: $421,823
Total Amendment: $499,813
Existing Contract Value: $411,109
New Total Contract Value: $910,922

Fiscal Impact:

The Draft 2018-2027 Transportation Improvement Program includes $463,175 in 2018 for final design
services. An additional $36,638 is needed to cover the total cost of this Contract amendment. Additionally to
meet the project schedule a portion of this expenditure, approximately $175,000, will need to be advanced to
2017. The cash reserve of the Road and Bridge Fund is sufficient to cover the additional costs and
advancement to 2017.
BOARD OF COUNTY COMMISSIONERS
SCOTT COUNTY, MINNESOTA

Date: December 5, 2017


Resolution No.: 2017- 170
Motion by Commissioner:
Seconded by Commissioner:

RESOLUTION NO. 2017-170; AUTHORIZING AN AMENDMENT TO THE AGREEMENT WITH


BOLTON AND MENK, INC. FOR CONSULTANT SERVICES FOR COUNTY PROJECT 21-27,
COUNTY HIGHWAY 21 AND TRUNK HIGHWAY 13 INTERSECTION IMPROVEMENT PROJECT AND
AUTHORIZING A BUDGET AMENDMENT

WHEREAS, Scott County, in partnership with the City of Prior Lake and the Minnesota Department of
Transportation (MnDOT), plans to reconstruct County Highway (CH) 21 from Duluth Avenue and Trunk
Highway (TH) 13; and
WHEREAS, the project is programmed for construction in 2019; and

WHEREAS, additional preliminary design services were necessary for public involvement and
alternative evaluation that exceeded the original compensation amount; and

WHEREAS, in order to ensure timely delivery of the project it is necessary to amend the Contract for
final engineering and design services; and

WHEREAS, the City Council approved a preferred alternative on November 6, 2017; and

WHEREAS, the draft 2018-2027 Transportation Improvement Program (TIP) identifies a portion of the
funding for final design consultant services in 2018; and

WHEREAS, an additional $36,638 needed to cover the final design services will be incorporated in the
final 2018-2017 TIP brought to the Board for approval as a part of the Capital Improvements Program on
December 19, 2017; and

WHEREAS, the Road and Bridge Fund cash reserves are sufficient to cover this additional cost
including advancement of a portion of the expenditures into 2017 as the project schedule necessitates these
activities begin in 2017; and

WHEREAS, the Amendment for Bolton and Menk is for $499,813 to extend the base contract to an
amount not to exceed $910,922.
BOARD OF COUNTY COMMISSIONERS
SCOTT COUNTY, MINNESOTA

Date: December 5, 2017


Resolution No.: 2017- 170
Motion by Commissioner:
Seconded by Commissioner:

NOW THEREFORE BE IT RESOLVED that the Board of Commissioners in and for the County of Scott,
Minnesota, hereby authorizes the Chairperson of the Board to authorize an Amendment to the Agreement with
Bolton and Menk for the CP 21-27, County Highway 21 and Trunk Highway13 Intersection Improvement
Project. The Contract, as amended, is for an amount not to exceed $910,922.00.

BE IT FURTHER RESOLVED, that the 2018-2027 Transportation Improvement Program be amended


to incorporate the additional $36,638 needed for the Design Contract Amendment including allowing a portion
of the 2018 expenditures to be advanced to 2017.

BE IT FINALLY RESOLVED, that approval of this Amendment is subject to approval by the County
Attorneys Office as to form.

COMMISSIONERS VOTE
Weckman Brekke Yes No Absent Abstain
Wolf Yes No Absent Abstain
Beard Yes No Absent Abstain
Beer Yes No Absent Abstain
Ulrich Yes No Absent Abstain

State of Minnesota)
County of Scott )
I, Gary L. Shelton, duly appointed qualified County Administrator for the County of Scott, State of Minnesota, do hereby certify that I have
compared the foregoing copy of a resolution with the original minutes of the proceedings of the Board of County Commissioners, Scott County,
Minnesota, at their session held on the 5th day of December, 2017 now on file in my office, and have found the same to be a true and correct copy
thereof.
Witness my hand and official seal at Shakopee, Minnesota, this 5th day of December, 2017.

County Administrator

Administrator's Designee
AGENDA #5.9
SCOTT COUNTY, MINNESOTA
REQUEST FOR BOARD ACTION
MEETING DATE: DECEMBER 5, 2017
ORIGINATING DIVISION: Community Services
ORIGINATING DEPARTMENT: Library Operations CONSENT AGENDA: Yes No
PRESENTER: Jake Grussing - 8641
ATTACHMENTS: Yes No
PROJECT: TIME REQUESTED:
ACTION REQUESTED: Adopt Resolution No. 2017-171; Approving Entering Into a Grant Agreement
With the Minnesota Department of Education for a Library Services and
Technology Act Science, Technology, Engineering, and Math Grant

CONTRACT/POLICY/GRANT: County Attorney Review FISCAL: Finance Review


Risk Management Review
Budget Change
ORGANIZATIONAL VALUES:

Stewardship: Ensuring the responsible and stable investment of taxpayer dollars and communicating its value to the public

Partnership: Aligning existing resources, volunteers and programs to achieve shared goals

Leadership: Anticipating changes and managing challenges based on reliable information and citizen input

Commitment: Developing a high quality workforce that is dedicated to advancing a safe, healthy and livable community

Customer Service: Creating a customer experience that is respectful, responsive and solution-oriented

Innovation: Exploring and adopting new technologies and processes with the goal of improving service and reducing the long
term cost of service delivery

DEPARTMENT/DIVISION HEAD SIGNATURE: COUNTY ADMINISTRATOR SIGNATURE:

Approved: DISTRIBUTION/FILING INSTRUCTIONS:


Denied:
Tabled:
Other:

Deputy Clerk :
Date:

Background/Justification:
The purpose of this agenda item is to adopt Resolution No. 2017-171; approving entering into a Grant
Agreement with the Minnesota Department of Education (MDE) for a Library Services and Technology Act
(LSTA) Science, Technology, Engineering, and Math (STEM) Grant.

In July 2017, MDE made this funding available for the purpose of increasing early STEM literacy capacity and
programming in libraries in order to build a stronger future workforce for Minnesota. On September 26, 2017,
the County Board Chair and Vice Chair authorized the submittal of a Grant Application to the Minnesota
Department of Education in the amount of $9,241.56. MDE subsequently offered a Grant Award for the full
amount.
If acceptance of the Grant is approved, the funding will be used to launch a program to engage children ages
0-5 years old in STEM concepts and to facilitate independent exploration by parents and caregivers. The
library will call this program First Step STEM. The primary audience for First Step STEM will be children ages
0-5 years old in low-income, immigrant, and/or English Language Learner families, many of whom may
experience barriers to accessing early education programs offered in the libraries and other environments. To
reach both the target audience and other children throughout Scott County, First Step STEM programs will be
offered in each of the seven Scott County libraries, via the Readmobile, and through the Public Health Home
Visiting program.

Library staff will create a curriculum and themed kits. Library and Public Health Home Visiting staff will be
trained to use those resources to achieve two program goals:

To develop skills needed to succeed in kindergarten and beyond


Engaging with the First Step STEM kits will allow early learners to investigate STEM activities through
interactive props and manipulatives, as well as books. These self-directed interactions teach resiliency
while providing high-quality science and math foundations.

To positively engage parents and caregivers in their childs learning


First Step STEM materials and signage will include prompts for families to engage in STEM exploration
together. Each theme will have extended learning tools to support activities outside of structured visits
or events. Families served via the Readmobile or through Public Health Home Visits will receive
enhanced extended learning tools (with board book or magnetic tangram set) to encourage continued
learning and exploration at home.

The application and acceptance of the Minnesota Department of Education grant funding is budget neutral.
The Grant will fully fund the graphic design, translation services, supplies, and books related to the program,
as well as wages for an unclassified, intermittent aide position (position will be eliminated at conclusion of grant
period or when 216 hours have been worked, whichever comes first). Library budgets for 2017 and 2018 would
be adjusted to reflect the increased revenue, which would offset any expenses associated with the Grant.

There is no local match required, and acceptance of the Grant does not obligate Scott County to ongoing
expenditures in the future.

Budget Item Descriptions Grant Funds


Salaries and Wages (216 hours for STEM Aide - Unclassified: Intermittent) $2,376.00
Consultant Services (Graphic design, Spanish/Somali translations) $690.00
Supplies and Materials (hands on props and materials for activities) $3,680.30
Library Media Resources (books) $1,476.46
Other Expenditures $1,018.80
Total Grant Request $9,241.56

Fiscal Impact:
None.
BOARD OF COUNTY COMMISSIONERS
SCOTT COUNTY, MINNESOTA

Date: December 5, 2017


Resolution No.: 2017- 171
Motion by Commissioner:
Seconded by Commissioner:

RESOLUTION NO. 2017-171; APPROVING ENTERING INTO A GRANT AGREEMENT WITH


THE MINNESOTA DEPARTMENT OF EDUCATION FOR A LIBRARY SERVICES AND
TECHNOLOGY ACT SCIENCE, TECHNOLOGY, ENGINEERING, AND MATH GRANT

WHEREAS, Scott County requested $9,241.56 in State Library Services and Technology Act (LSTA)
Science, Technology, Engineering, and Math (STEM) Grant funds; and

WHEREAS, Scott County was awarded the requested LSTA STEM funds for the purpose of increasing
early STEM literacy capacity and programming in libraries in order to build a stronger future workforce; and

WHEREAS, the grant-funded programs will help children develop skills needed to succeed in
kindergarten and beyond, and engage parents and caregivers in their childs learning.

NOW, THEREFORE BE IT RESOLVED, that the Scott County Board of Commissioners in and for the
County of Scott, Minnesota, hereby authorizes entering into an Agreement with the Minnesota Department of
Education.

BE IT FINALLY RESOLVED, that approval of this Agreement is subject to approval by the County
Attorneys Office as to form.

COMMISSIONERS VOTE
Weckman Brekke Yes No Absent Abstain
Wolf Yes No Absent Abstain
Beard Yes No Absent Abstain
Beer Yes No Absent Abstain
Ulrich Yes No Absent Abstain

State of Minnesota)
County of Scott )
I, Gary L. Shelton, duly appointed qualified County Administrator for the County of Scott, State of Minnesota, do hereby certify that I
have compared the foregoing copy of a resolution with the original minutes of the proceedings of the Board of County Commissioners,
th
Scott County, Minnesota, at their session held on the 5 day of December, 2017 now on file in my office, and have found the same to
be a true and correct copy thereof.
th
Witness my hand and official seal at Shakopee, Minnesota, this 5 day of December, 2017.

County Administrator

Administrator's Designee
AGENDA #5.10
SCOTT COUNTY, MINNESOTA
REQUEST FOR BOARD ACTION
MEETING DATE: DECEMBER 5, 2017
ORIGINATING DIVISION: Community Services
ORIGINATING DEPARTMENT: Environmental Services CONSENT AGENDA: Yes No
PRESENTER: Paul Nelson 8054
Kate Sedlacek - 8351 ATTACHMENTS: Yes No
PROJECT: Household Hazardous TIME REQUESTED: N/A
Waste (HHW)
ACTION REQUESTED: Adopt Resolution No. 2017-172; Sustaining a Special Fund in 2018 for Solid
Waste Management

CONTRACT/POLICY/GRANT: County Attorney Review FISCAL: Finance Review


Risk Management Review
Budget Change
ORGANIZATIONAL VALUES:

Stewardship: Ensuring the responsible and stable investment of taxpayer dollars and communicating its value to the public

Partnership: Aligning existing resources, volunteers and programs to achieve shared goals

Leadership: Anticipating changes and managing challenges based on reliable information and citizen input

Commitment: Developing a high quality workforce that is dedicated to advancing a safe, healthy and livable community

Customer Service: Creating a customer experience that is respectful, responsive and solution-oriented

Innovation: Exploring and adopting new technologies and processes with the goal of improving service and reducing the long
term cost of service delivery

DEPARTMENT/DIVISION HEAD SIGNATURE: COUNTY ADMINISTRATOR SIGNATURE:

Approved: DISTRIBUTION/FILING INSTRUCTIONS:


Denied: Cynthia Geis, Scott County Auditor Certified Copy
Tabled: Kris Lage, Community Services
Other: Kate Sedlacek, Environmental Services
Paul Nelson, Environmental Services
Deputy Clerk :
Date:

Background/Justification:
The purpose of this agenda item is to adopt Resolution No. 2017-172; sustaining a special fund in 2018 for
solid waste management. This would include operating a permanent Household Hazardous Waste (HHW)
Collection Program.

This special waste fund was established by Board Resolution in 1997, with an annual assessment to be
applied to residential properties within Scott County beginning in 1998. The fund is to help cover County costs
associated with solid waste management programs including the collection and management of household
hazardous waste, a service which is required by the State of Minnesota. Solid waste programs are partially
funded by grants from the State, which require a match with local dollars. The fee proposed for 2018 is the
same as last year, $11 per single family parcel and $5.50 per multi-family unit, which is among the lowest in
the State of Minnesota. In 2018, this fee will be used to match State grants for implementation of the Countys
approved Solid Waste Management Plan, including:
Operation of the Household Hazardous Waste Facility; and
Implementation of outreach/education efforts and publication of the SCENE; and
Implementation of an outreach and grant program to help businesses, institutions and municipalities
meet State requirements for waste processing, recycling and landfill abatement requirements and
goals; and
Partnering with cities to host one day clean-up events; and
Updating the Countys Solid Waste Management Plan.

Fiscal Impact:

This action sets the Solid Waste Service Fees for 2018 and sustains the associated special fund.
BOARD OF COUNTY COMMISSIONERS
SCOTT COUNTY, MINNESOTA
Date: December 5, 2017
Resolution No.: 2017- 172
Motion by Commissioner:
Seconded by Commissioner:

RESOLUTION NO. 2017-172; SUSTAINING A SPECIAL FUND IN 2018


FOR SOLID WASTE MANAGEMENT

WHEREAS, Minnesota Statute 473.804 states that by June 30, 1992, each metropolitan county shall
develop and implement a permanent program to manage household hazardous waste; and
WHEREAS, Minnesota Statutes 473.811 subd.3a and 400.08 subd. 3 and 4 authorizes counties to
establish service charges to fund solid waste programs; and
WHEREAS, Scott County has adopted the Scott County Solid Waste Management Master Plan, which
affirms, in the interest of public health and the environment, a special property assessment upon all residential
properties to fund the Countys Solid Waste Management Program, including the operation of a household
hazardous waste collection facility; and
WHEREAS, proper management of solid waste reduces the potential for ground water contamination
and provides for other public health benefits within Scott County, which benefits all persons and properties in
Scott County.
NOW THEREFORE BE IT RESOLVED, that the Board of Commissioners in and for the County of
Scott, Minnesota, hereby establishes a special solid waste service charge on any residential parcel within Scott
County for the year 2018, and that the special charge of $11.00 per single-family parcel and $5.50 per
multi-family unit shall be the set fee for all applicable properties, with the total amount collected from all
designated properties being approximately $529,562.00.
BE IT FURTHER RESOLVED, that the Scott County Administrator is directed to file a certified copy of
this resolution with the Scott County Auditor.

COMMISSIONERS VOTE
Weckman Brekke Yes No Absent Abstain
Wolf Yes No Absent Abstain
Beard Yes No Absent Abstain
Beer Yes No Absent Abstain
Ulrich Yes No Absent Abstain

State of Minnesota)
County of Scott )
I, Gary L. Shelton, duly appointed qualified County Administrator for the County of Scott, State of Minnesota, do hereby certify that I
have compared the foregoing copy of a resolution with the original minutes of the proceedings of the Board of County Commissioners,
th
Scott County, Minnesota, at their session held on the 5 day of December, 2017 now on file in my office, and have found the same to
be a true and correct copy thereof.
th
Witness my hand and official seal at Shakopee, Minnesota, this 5 day of December, 2017.

County Administrator

Administrator's Designee
AGENDA #5.11
SCOTT COUNTY, MINNESOTA
REQUEST FOR BOARD ACTION
MEETING DATE: DECEMBER 5, 2017

ORIGINATING DIVISION: County Attorney


ORIGINATING DEPARTMENT: CONSENT AGENDA: Yes No
PRESENTER: Jeanne Andersen 8248
ATTACHMENTS: Yes No
PROJECT: TIME REQUESTED: N/A
ACTION REQUESTED: Adopt Resolution No. 2017-176; Authorizing Ratification of the Professional
Services Agreement Between Minnesota Counties Computer Cooperative
and Strategic Technologies Incorporated for the Maintenance and Support of
Minnesota County Attorney Practice System

CONTRACT/POLICY/GRANT: County Attorney Review FISCAL: Finance Review


Risk Management Review
Budget Change
ORGANIZATIONAL VALUES:

Stewardship: Ensuring the responsible and stable investment of taxpayer dollars and communicating its value to the public

Partnership: Aligning existing resources, volunteers and programs to achieve shared goals

Leadership: Anticipating changes and managing challenges based on reliable information and citizen input

Commitment: Developing a high quality workforce that is dedicated to advancing a safe, healthy and livable community

Customer Service: Creating a customer experience that is respectful, responsive and solution-oriented

Innovation: Exploring and adopting new technologies and processes with the goal of improving service and reducing the long
term cost of service delivery

DEPARTMENT/DIVISION HEAD SIGNATURE: COUNTY ADMINISTRATOR SIGNATURE:

Approved: DISTRIBUTION/FILING INSTRUCTIONS:


Denied: Jeanne Andersen, Assistant Scott County Attorney
Tabled:
Other:

Deputy Clerk :
Date:

Background/Justification:
The purpose of this agenda item is to adopt Resolution No. 2017-176; authorizing ratification of the
Professional Services Agreement between Minnesota Counties Computer Cooperative (MnCCC) and Strategic
Technologies Incorporated for the maintenance and support of Minnesota County Attorney Practice System
(MCAPS).

The County is a member of the Minnesota Counties Computer Cooperative (MnCCC) which supports counties
needs for computer programming by selecting providers and computer programs as well as managing
maintenance and upgrades as a group effort among participating counties in a number of user group areas.
The County Attorneys Office has used MCAPS since 2003 and has been a participating member of the County
Attorneys User Group since MnCCC acquired the program and took over managing maintenance and support
in January 2012. The User Group and MnCCC Board recently approved a new Support Agreement with
Strategic Technologies, Incorporated which will become effective January 1, 2018. As part of the
implementation process, each User Group member that wishes to participate in the new Agreement must
obtain formal ratification of the MnCCC Agreement.

The County Attorneys Office and Information Technology (IT) have reviewed the Agreement and do not have
any concerns regarding its content. The County Attorneys Office and IT recommend ratifying the Agreement
as it is in the best interests of the County where the alternative would require that the County take more
responsibility for support of its attorney case management system and thereafter be responsible for all fixes,
patches, upgrades, and maintenance.

Fiscal Impact:

No impact. MnCCC fees were included in the County Attorney budget.


BOARD OF COUNTY COMMISSIONERS
SCOTT COUNTY, MINNESOTA

Date: December 5, 2017


Resolution No.: 2017-176
Motion by Commissioner:
Seconded by Commissioner:

RESOLUTION NO. 2017-176; AUTHORIZING RATIFICATION OF THE PROFESSIONAL


SERVICES AGREEMENT BETWEEN MINNESOTA COUNTIES COMPUTER COOPERATIVE
AND STRATEGIC TECHNOLOGIES INCORPORATED FOR THE MAINTENANCE AND
SUPPORT OF MINNESOTA COUNTY ATTORNEY PRACTICE SYSTEM

WHEREAS, Scott County is a member of the Minnesota Counties Computer Cooperative (MnCCC)
County Attorney Users Group for its case management system, Minnesota County Attorney Practice System
(MCAPS); and

WHEREAS, the Users Group and the MnCCC Board recently approved a new Support Agreement with
Strategic Technologies, Incorporated which will become effective January 1, 2018 (the Agreement); and

WHEREAS, in order to remain in the Users Group and continue to receive support and maintenance for
MCAPS, Scott County must ratify the Agreement; and

WHEREAS, the County Attorneys Office and Information Technology (IT) have reviewed the
Agreement and recommend ratifying the Agreement as being in the best interests of the County.

NOW, THEREFORE BE IT RESOLVED, by the Board of Commissioners in and for the County of Scott,
Minnesota, that the Professional Services Agreement between Minnesota Counties Computer Cooperative and
Strategic Technologies Incorporated for the maintenance and support of Minnesota County Attorney Practice
System (MCAPS) is hereby ratified.

BE IT FURTHER RESOLVED, that the Board of Commissioners in and for the County of Scott,
Minnesota, hereby authorizes the Chairperson of the Board to sign a Board Ratification Statement on behalf of
Scott County, Minnesota.

COMMISSIONERS VOTE
Weckman Brekke Yes No Absent Abstain
Wolf Yes No Absent Abstain
Beard Yes No Absent Abstain
Beer Yes No Absent Abstain
Ulrich Yes No Absent Abstain

State of Minnesota)
County of Scott )
I, Gary L. Shelton, duly appointed qualified County Administrator for the County of Scott, State of Minnesota, do hereby certify that I have compared the foregoing
copy of a resolution with the original minutes of the proceedings of the Board of County Commissioners, Scott County, Minnesota, at their session held on the 5th day
of December, 2017 now on file in my office, and have found the same to be a true and correct copy thereof.
Witness my hand and official seal at Shakopee, Minnesota, this 5th day of December, 2017.

County Administrator

Administrator's Designee
AGENDA #5.12
SCOTT COUNTY, MINNESOTA
REQUEST FOR BOARD ACTION
MEETING DATE: DECEMBER 5, 2017
ORIGINATING DIVISION: Transportation Services
ORIGINATING DEPARTMENT: Program Delivery CONSENT AGENDA: Yes No
PRESENTER: Lisa Freese 8363
ATTACHMENTS: Yes No
PROJECT: TIME REQUESTED: N/A
ACTION REQUESTED: Adopt Resolution No. 2017-168; Supporting and Agreeing to Sponsor
Louisville Townships Pursuit of funds from the 2017 Local Road
Improvement Program Solicitation From the Minnesota Department of
Transportation for the Dem Con Drive Reconstruction Project

CONTRACT/POLICY/GRANT: County Attorney Review FISCAL: Finance Review


Risk Management Review
Budget Change
ORGANIZATIONAL VALUES:

Stewardship: Ensuring the responsible and stable investment of taxpayer dollars and communicating its value to the public

Partnership: Aligning existing resources, volunteers and programs to achieve shared goals

Leadership: Anticipating changes and managing challenges based on reliable information and citizen input

Commitment: Developing a high quality workforce that is dedicated to advancing a safe, healthy and livable community

Customer Service: Creating a customer experience that is respectful, responsive and solution-oriented

Innovation: Exploring and adopting new technologies and processes with the goal of improving service and reducing the long
term cost of service delivery

DEPARTMENT/DIVISION HEAD SIGNATURE: COUNTY ADMINISTRATOR SIGNATURE:

Approved: DISTRIBUTION/FILING INSTRUCTIONS:


Denied:
Tabled:
Other:

Deputy Clerk :
Date:

Background/Justification:
The purpose of this agenda item is to adopt Resolution No. 2017-168; supporting and agreeing to sponsor
Louisville Townships pursuit of funds from the 2017 Local Road Improvement Solicitation Program (LRIP)
funding from the Minnesota Department of Transportation (MnDOT) for the Dem Con Drive reconstruction
project.

Township of Louisville has requested that Scott County sponsor its application for the Dem Con Drive
Reconstruction Project includes widening and urbanizing an existing paved rural road from the intersection of
130th Street West and approximately 1,000 feet south and urbanizes the last remaining rural section of Dem
Con Road. This roadway was originally constructed as a township road per a developer-installed improvement
in 2003. The proposed year for project construction is 2019.

Louisville Township understands that it will be responsible for all costs not covered by LRIP funding including
all engineering and right-of-way costs and any construction costs over the funding cap. Louisville Township will
continue maintenance on this Township road.

The Local Road Improvement Program administered by MnDOT makes available up to $750,000 per project
through a competitive process. The funds are to be used on projects on local roads that are regionally
significant, result in safety improvements, address transportation deficiencies, and contribute to economic
development. Louisville Township intends to reconstruct part of Dem Con Drive from 130th Street south.

The Local Road Improvement Program requires all Townships, such as Louisville Township, to have a County
sponsor and the support of the County Board. A Township resolution in support of the project and a County
Board resolution for support and willingness to sponsor the project must be included in the application
package. The sponsors tasks could include but are not limited to:

Be the fiscal agent on behalf of the community


Ensure the project meets milestones and dates
Assist local agency in execution of a grant agreement
Develop, review, and approve the plan
Submit plan, engineers estimate, and proposal to the District State Aid Engineer (DSAE)
Let the project
Submit pay requests
Communicate progress and updates with the DSAEs and State Aid Programs Engineer
Assist with project close out

A Cooperative Construction Agreement between the County and Louisville Township will be needed, if the
LRIP Grant is received, in order to define roles and responsibilities of each party for this project.

Fiscal Impact:
None.
BOARD OF COUNTY COMMISSIONERS
SCOTT COUNTY, MINNESOTA
Date: December 5, 2017
Resolution No.: 2017- 168
Motion by Commissioner:
Seconded by Commissioner:
RESOLUTION NO. 2017-168; SUPPORT FOR AND AGREE TO SPONSOR
LOUISVILLE TOWNSHIPS PURSUIT OF FUNDS FROM THE 2017 LOCAL ROAD IMPROVEMENT
PROGRAM SOLICITATION FROM MINNESOTA DEPARTMENT OF TRANSPORTATION
FOR THE DEM CON DRIVE RECONSTRUCTION PROJECT
WHEREAS, the Dem Con Drive Reconstruction Project includes widening and urbanizing an existing
paved rural road from the intersection of 130th Street West and approximately 1,000 feet south; and
WHEREAS, the Local Road Improvement Program (LRIP) administered by the Minnesota Department
of Transportation (MnDOT) makes available up to $750,000 to apply towards projects on local roads that are
regionally significant, result in safety improvements, address transportation deficiencies, and contribute to
economic development; and
WHEREAS, the Local Road Improvement Program requires a Townships, such as Louisville Township,
to have a County sponsor and the support of the County Board; and
WHEREAS, the proposed year for project construction is 2019; and
WHEREAS, the Township agrees to lead the delivery (design, right-of-way acquisition, if necessary and
construction) of this project: and
WHEREAS, if the Township secures the Grant, the Township and County agree to enter into a
Cooperative Construction Agreement for the project to define roles and responsibilities of both parties.
NOW, THEREFORE BE IT RESOLVED, that the Scott County Board of Commissioners hereby
supports Louisville Townships pursuit of Local Road Improvement Program (LRIP) funds for the widening and
urbanizing of an existing paved rural road from the intersection of 130th Street West and approximately 1,000
feet south within the Dem Con Drive Reconstruction Project.
BE IT FURTHER RESOLVED, the County and Township acknowledge this project is independent from
the Countys 2018 project at Trunk Highway 169 and Trunk Highway 41.
BE IT FINALLY RESOLVED, the County Engineer agrees to sponsor the Louisville Townships Local
Road Improvement Program Application to MnDOT, acting as the Townships fiscal agent for this project.
COMMISSIONERS VOTE
Weckman Brekke Yes No Absent Abstain
Wolf Yes No Absent Abstain
Beard Yes No Absent Abstain
Beer Yes No Absent Abstain
Ulrich Yes No Absent Abstain
State of Minnesota)
County of Scott )
I, Gary L. Shelton, duly appointed qualified County Administrator for the County of Scott, State of Minnesota, do hereby certify that I have compared the
foregoing copy of a resolution with the original minutes of the proceedings of the Board of County Commissioners, Scott County, Minnesota, at their
session held on the 5th day of December, 2017 now on file in my office, and have found the same to be a true and correct copy thereof.
Witness my hand and official seal at Shakopee, Minnesota, this 5th day of December, 2017.

County Administrator

Administrator's Designee
AGENDA #5.13
SCOTT COUNTY, MINNESOTA
REQUEST FOR BOARD ACTION
MEETING DATE: December 5, 2017
ORIGINATING DIVISION: Transportation Services
ORIGINATING DEPARTMENT: Program Delivery CONSENT AGENDA: Yes No
PRESENTER: Tony Winiecki 8008
ATTACHMENTS: Yes No
PROJECT: TIME REQUESTED: N/A
ACTION REQUESTED: Adopt Resolution No. 2017-169; Supporting and Agreeing to Sponsor Spring
Lake Townships Pursuit of 2017 Local Road Improvement Program Funding
From Minnesota Department of Transportation for the Reconstruction of 190th
Street East Project

CONTRACT/POLICY/GRANT: County Attorney Review FISCAL: Finance Review


Risk Management Review
Budget Change
ORGANIZATIONAL VALUES:

Stewardship: Ensuring the responsible and stable investment of taxpayer dollars and communicating its value to the public

Partnership: Aligning existing resources, volunteers and programs to achieve shared goals

Leadership: Anticipating changes and managing challenges based on reliable information and citizen input

Commitment: Developing a high quality workforce that is dedicated to advancing a safe, healthy and livable community

Customer Service: Creating a customer experience that is respectful, responsive and solution-oriented

Innovation: Exploring and adopting new technologies and processes with the goal of improving service and reducing the long
term cost of service delivery

DEPARTMENT/DIVISION HEAD SIGNATURE: COUNTY ADMINISTRATOR SIGNATURE:

Approved: DISTRIBUTION/FILING INSTRUCTIONS:


Denied:
Tabled:
Other:

Deputy Clerk :
Date:

Background/Justification:
The purpose of this agenda item is to adopt Resolution No. 2017-169; supporting and agreeing to sponsor
Spring Lake Townships pursuit of 2017 Local Road Improvement Program (LRIP) funding from the Minnesota
Department of Transportation (MnDOT) for the Reconstruction of 190th Street East project.

Township of Spring Lake has requested that Scott County sponsor its application for the reconstruction of
190th Street East, from County Highway (CH) 81 to CH 23.
Spring Lake Township understands that it will be responsible for all costs not covered by LRIP funding
including all engineering and right-of-way costs and any construction costs over the funding cap. Spring Lake
Township will continue maintenance on this Township road.

The Local Road Improvement Program administered by MnDOT makes available up to $750,000 to apply
towards projects on local roads that are regionally significant, result in safety improvements, address
transportation deficiencies, and contribute to economic development.

The Local Road Improvement Program requires all Townships, such as Spring Lake Township, to have a
County sponsor and the support of the County Board. A Township resolution in support of the project and a
County Board resolution for support and willingness to sponsor the project must be included in the application
package. The sponsors tasks could include but are not limited to:

Be the fiscal agent on behalf of the community


Ensure the project meets milestones and dates
Assist local agency in execution of a grant agreement
Develop, review and approve the plan
Submit plan, engineers estimate, and proposal to the District State Aid Engineer (DSAE)
Let the project
Submit pay requests
Communicate progress and updates with the DSAEs and State Aid Programs Engineer
Assist with project close out

A Cooperative Construction Agreement between the County and Spring Lake Township will be needed, if the
LRIP Grant is received, in order to define roles and responsibilities of each party for this project.

Fiscal Impact:
None.
BOARD OF COUNTY COMMISSIONERS
SCOTT COUNTY, MINNESOTA
Date: December 5, 2017
Resolution No.: 2017- 169
Motion by Commissioner:
Seconded by Commissioner:

RESOLUTION NO. 2017-169; SUPPORTING AND AGREEING TO SPONSOR


SPRING LAKE TOWNSHIPS PURSUIT OF 2017 LOCAL ROAD IMPROVEMENT PROGRAM
FUNDING FROM THE MINNESOTA DEPARTMENT OF TRANSPORTATION FOR
THE RECONSTRUCTION OF 190TH STREET EAST
WHEREAS, the Township of Spring Lake has requested that Scott County sponsor its application for the
reconstruction of 190th Street East, from County Highway (CH) 81 to CH 23; and

WHEREAS, the Local Road Improvement Program (LRIP) administered by the Minnesota Department of
Transportation makes available up to $750,000 to apply towards projects on local roads that are regionally significant,
result in safety improvements, address transportation deficiencies, and contribute to economic development; and

WHEREAS, the Local Road Improvement Program requires a Township, such as Spring Lake Township, to have
a County sponsor and the support of the County Board; and

WHEREAS, the Township agrees to lead the delivery (design, right-of-way acquisition, if necessary and
construction) of this project; and

WHEREAS, if the Township secures the Grant, the Township and County agree to into a Cooperative
Construction Agreement for the project to define roles and responsibilities of both parties.

NOW, THEREFORE BE IT RESOLVED, that the Scott County Board of Commissioners hereby supports Spring
Lake Townships pursuit of Local Road Improvement Program (LRIP) funds for the reconstruction of 190th Street East,
from CH 81 to CH 23.

BE IT FINALLY RESOLVED, the County Engineer agrees to sponsor Spring Lake Townships Local Road
Improvement Program application to MnDOT, acting as the Townships fiscal agent for this project.

VOTE
COMMISSIONERS
Weckman Brekke Yes No Absent Abstain
Wolf Yes No Absent Abstain
Beard Yes No Absent Abstain
Beer Yes No Absent Abstain
Ulrich Yes No Absent Abstain

State of Minnesota)
County of Scott )
I, Gary L. Shelton, duly appointed qualified County Administrator for the County of Scott, State of Minnesota, do hereby certify that I
have compared the foregoing copy of a resolution with the original minutes of the proceedings of the Board of County Commissioners,
th
Scott County, Minnesota, at their session held on the 5 day of December, 2017 now on file in my office, and have found the same to
be a true and correct copy thereof.
th
Witness my hand and official seal at Shakopee, Minnesota, this 5 day of December, 2017.

County Administrator

Administrator's Designee
AGENDA #5.14
SCOTT COUNTY, MINNESOTA
REQUEST FOR BOARD ACTION
MEETING DATE: DECEMBER 5, 2017
ORIGINATING DIVISION:
Employee Relations CONSENT AGENDA: Yes No
ORIGINATING DEPARTMENT:

PRESENTER: Lori Huss ATTACHMENTS: Yes No


PROJECT: --- TIME REQUESTED: ---
Authorize the Memorandum of Agreement With American Federation of
State, County, and Municipal Employees (AFSCME) for Provisions to
ACTION REQUESTED:
Mitigate Impacts Related to a New Options Program Business Model Change
and Staff Layoffs

County Attorney Review FISCAL: Finance Review


CONTRACT/POLICY/GRANT: Risk Management Review
Budget Change
ORGANIZATIONAL VALUES:

Stewardship: Ensuring the responsible and stable investment of taxpayer dollars and communicating its value to the public

Partnership: Aligning existing resources, volunteers and programs to achieve shared goals

Leadership: Anticipating changes and managing challenges based on reliable information and citizen input

Commitment: Developing a high quality workforce that is dedicated to advancing a safe, healthy and livable community

Customer Service: Creating a customer experience that is respectful, responsive and solution-oriented

Innovation: Exploring and adopting new technologies and processes with the goal of improving service and reducing the long
term cost of service delivery

DEPARTMENT/DIVISION HEAD SIGNATURE: COUNTY ADMINISTRATOR SIGNATURE:

Approved: DISTRIBUTION/FILING INSTRUCTIONS:


Denied:
Tabled:
Other: Monica Siegle, Employee Relations

Deputy Clerk :
Date:

Background/Justification:
The purpose of this agenda item is to approve a Memorandum of Agreement between Scott County and the
American Federation of State, County, and Municipal Employees (AFSCME) for provisions to mitigate impacts
related to a New Options Program business model change and staff layoffs.

Scott County currently operates a Day Treatment and Habilitation (DT&H) Services Program licensed by the
Department of Human Services. Over the past several years, State and Federal policy changes have
impacted programming for people with disabilities and have required a shift to community integration and
competitive employment that necessitates a restructuring of the Countys DT&H program to meet current and
future regulations.
The County evaluated restructuring of the program and issued a Request for Proposal (RFP) to assess the
viability of a transition. It was determined ProAct, Inc. met the criteria and the County entered into discussions
and negotiations with them related to a transition of the program operation. The Scott County Board of
Commissioners made the decision to enter into an Agreement with ProAct, Inc. for providing DT&H services
starting January 1, 2018. This decision will result in employee layoffs.

Employee Relations staff and AFSCME leaders held three Meet and Confer meetings regarding the impact for
laid off employees and are recommending the following lay-off package for those permanent full-time and
permanent part-time DT&H Program Coordinators, DT&H Health Coordinator, and DT&H Vocational Assistants
who will be laid off effective December 31, 2017:

All classified permanent New Options employees, minus three, will be offered jobs with ProAct, Inc. at their
County wage as of December 31, 2017.

Performance evaluations, that are due by the date of layoff, will be completed along with eligible merit
increases.

County will pay COBRA health insurance premiums as follows (only applies if employee had benefits with
the County as of December 1, 2017):

o Three-months of health insurance COBRA premiums paid by the County for all COBRA-eligible
employees that move to ProAct, Inc. depending on their continuing to work at ProAct, Inc. January
COBRA health insurance premiums will be paid by the County for employees that are employed by
ProAct, Inc. January 1, 2018; February COBRA health insurance premiums will be paid by the County
for employees that work for ProAct, Inc. all of January 2018; and March COBRA health insurance
premiums will be paid by the County for employees that work for ProAct, Inc. all of February 2018.

For those that accept employment with ProAct, Inc., four thousand dollars ($4,000) will be deposited into
ProAct, Inc.s Benefit Allowance Program effective January 31, 2018, from which employees may use it to
add to ProAct, Inc.s Health Savings Account (HSA), contribute to a 401(k), or purchase other eligible
insurance.

For those that accept employment with ProAct, Inc., up to 80 hours of accrued and not used Paid Time Off
(PTO) may be transferred from Scott County to ProAct, Inc. into their PTO bank.

County will allow former New Options employees to sign-up for and attend County-based training program
offerings through calendar year 2018.

County will enable access to Sand Creek Employee Assistance Program services for up to four (4)
sessions through calendar year 2018.

These provisions are established to mitigate hardship experienced by employees during employment transition
and to ensure operations continue for clients during the service change to a new provider.

Fiscal Impact: $135,081

Scott County will provide ProAct, Inc. a direct subsidy, not to exceed $100,000.00 in any year, for up to five
years of this Agreement. The annual amount will be based on the number of former New Options staff
employed with the provider.
Scott County will also incur the costs associated with the COBRA and contribution to ProActs Benefit
Allowance Program for health care coverage assistance in the first year.
AGENDA #5.15
SCOTT COUNTY, MINNESOTA
REQUEST FOR BOARD ACTION
MEETING DATE: DECEMBER 5, 2017
ORIGINATING DIVISION:
Employee Relations CONSENT AGENDA: Yes No
ORIGINATING DEPARTMENT:

PRESENTER: Lori Huss ATTACHMENTS: Yes No


PROJECT: --- TIME REQUESTED: ---
Authorize the Memorandum of Agreement With the Scott County Association
ACTION REQUESTED: of Human Service Supervisors for Provisions to Mitigate Impacts Related to a
New Options Program Business Model Change and Staff Layoffs

County Attorney Review FISCAL: Finance Review


CONTRACT/POLICY/GRANT: Risk Management Review
Budget Change
ORGANIZATIONAL VALUES:

Stewardship: Ensuring the responsible and stable investment of taxpayer dollars and communicating its value to the public

Partnership: Aligning existing resources, volunteers and programs to achieve shared goals

Leadership: Anticipating changes and managing challenges based on reliable information and citizen input

Commitment: Developing a high quality workforce that is dedicated to advancing a safe, healthy and livable community

Customer Service: Creating a customer experience that is respectful, responsive and solution-oriented

Innovation: Exploring and adopting new technologies and processes with the goal of improving service and reducing the long
term cost of service delivery

DEPARTMENT/DIVISION HEAD SIGNATURE: COUNTY ADMINISTRATOR SIGNATURE:

Approved: DISTRIBUTION/FILING INSTRUCTIONS:


Denied:
Tabled:
Other: Monica Siegle, Employee Relations

Deputy Clerk :
Date:

Background/Justification:
The purpose of this agenda item is to authorize the Memorandum of Agreement with the Scott County
Association of Human Service Supervisors for provisions to mitigate impacts related to a New Options
Program business model change and staff layoffs.

Scott County currently operates a Day Treatment and Habilitation (DT&H) Services Program licensed by the
Department of Human Services. Over the past several years, State and Federal policy changes have
impacted programming for people with disabilities and have required a shift to community integration and
competitive employment that necessitates a restructuring of the Countys DT&H program to meet current and
future regulations.
The County evaluated restructuring of the program and issued a Request for Proposal (RFP) to assess the
viability of a transition. It was determined ProAct, Inc. met the criteria, and the County entered into discussions
and negotiations with them related to a transition of the program operation. The Scott County Board of
Commissioners made the decision to enter into an Agreement with ProAct, Inc. for providing DT&H services
starting January 1, 2018. This decision will result in employee layoffs.

Employee Relations staff and the Scott County Association of Human Service Supervisors leaders held two
Meet and Confer meetings regarding the impact for laid off employees and are recommending the following
lay-off package for the permanent DT&H Director who will be laid off effective December 31, 2017:

The employee will be offered a job with ProAct, Inc. at the employees County wage as of
December 31, 2017.

Performance evaluations, that are due by the date of layoff, will be completed along with eligible merit
increases.

County will pay COBRA health insurance premiums as follows (only applies if employee had benefits with
the County as of December 1, 2017):

o Three-months of health insurance COBRA premiums paid by the County for the COBRA-eligible
employee if moves to ProAct, Inc. depending on their continuing to work at ProAct, Inc. January
COBRA health insurance premiums will be paid by the County if the employee is employed by ProAct,
Inc. January 1, 2018; February COBRA health insurance premiums will be paid by the County if the
employee works for ProAct, Inc. all of January 2018; and March COBRA health insurance premiums
will be paid by the County if the employee works for ProAct, Inc. all of February 2018.

If employee accepts employment with ProAct, Inc., four thousand dollars ($4,000) will be deposited into
ProAct, Inc.s Benefit Allowance Program effective January 31, 2018, from which employee may use it to
add to ProAct, Inc.s Health Savings Account (HSA), contribute to a 401(k), or purchase other eligible
insurance.

If employee accepts employment with ProAct, Inc., up to 80 hours of accrued and not used Paid Time Off
(PTO) may be transferred from Scott County to ProAct, Inc. into their PTO bank.

County will allow employee to sign-up for and attend County-based training program offerings through
calendar year 2018.

County will enable access to Sand Creek Employee Assistance Program services for up to four (4)
sessions through calendar year 2018.

These provisions are established to mitigate hardship experienced by the employee during employment
transition and to ensure operations continue for clients during the service change to a new provider.

Fiscal Impact: $10,515

Scott County will provide ProAct, Inc. a direct subsidy, not to exceed $100,000.00 in any year, for up to five
years of this Agreement. The annual amount will be based on the number of former New Options staff
employed with the provider.

Scott County will also incur the costs associated with the COBRA and contribution to ProActs Benefit
Allowance Program for health care coverage assistance in the first year.
AGENDA #5.16
SCOTT COUNTY, MINNESOTA
REQUEST FOR BOARD ACTION
MEETING DATE: DECEMBER 5, 2017
ORIGINATING DIVISION:
ORIGINATING DEPARTMENT: Employee Relations CONSENT AGENDA: Yes No
PRESENTER:
Monica Siegle ATTACHMENTS: Yes No
PROJECT: --- TIME REQUESTED: ---
ACTION REQUESTED: Approve Payroll Processing of Personnel Actions Indicated Below and Hereby
Certified by the Employee Relations Director and the Appointing Authority to
be in Compliance With the Provisions of Minnesota Statutes 375.56 375.71
and the Scott County Personnel System

CONTRACT/POLICY/GRANT: County Attorney Review FISCAL: Finance Review


Risk Management Review
Budget Change
ORGANIZATIONAL VALUES:

Stewardship: Ensuring the responsible and stable investment of taxpayer dollars and communicating its value to the public

Partnership: Aligning existing resources, volunteers and programs to achieve shared goals

Leadership: Anticipating changes and managing challenges based on reliable information and citizen input

Commitment: Developing a high quality workforce that is dedicated to advancing a safe, healthy and livable community

Customer Service: Creating a customer experience that is respectful, responsive and solution-oriented

Innovation: Exploring and adopting new technologies and processes with the goal of improving service and reducing the long
term cost of service delivery

DEPARTMENT/DIVISION HEAD SIGNATURE: COUNTY ADMINISTRATOR SIGNATURE:

Approved: DISTRIBUTION/FILING INSTRUCTIONS:


Denied:
Tabled:
Other:
Monica Siegle, Employee Relations
Deputy Clerk :
Date:

Background/Justification:

1. Separation of employment for Erin Benoit, FT Senior Residential Appraiser, Community Services
Division, effective 12/08/17.

2. Separation of employment for Ali Brown, FT DT&H Director, Health and Human Services Division,
effective 12/31/17.

3. Separation of employment for Thomas Fix, FT DT&H Vocational Assistant, Health and Human
Services Division, effective 12/31/17.
4. Separation of employment for Jamie Mohlin, FT DT&H Program Coordinator, Health and Human
Services Division, effective 12/31/17.

5. Separation of employment for Richard Gregor, FT DT&H Program Coordinator, Health and Human
Services Division, effective 12/31/17.

6. Separation of employment for Connie Straub, FT DT&H Vocational Assistant, Health and Human
Services Division, effective 12/31/17.

7. Separation of employment for Patricia Stumpf, FT DT&H Health Coordinator, Health and Human
Services Division, effective 12/31/17.

8. Separation of employment for Liza Svihel, PT (93% FTE) DT&H Vocational Assistant, Health and
Human Services Division, effective 12/31/17.

9. Separation of employment for Shauna Ardolf, PT (88% FTE) DT&H Vocational Assistant, Health and
Human Services Division, effective 12/31/17.

10. Separation of employment for Cindy Besonnie, PT (88% FTE) DT&H Vocational Assistant, Health
and Human Services Division, effective 12/31/17.

11. Separation of employment for Kallie Boehne, PT (88% FTE) DT&H Vocational Assistant, Health and
Human Services Division, effective 12/31/17.

12. Separation of employment for Rebel Denning-Rozeboom, PT (88% FTE) DT&H Vocational Assistant,
Health and Human Services Division, effective 12/31/17.

13. Separation of employment for Susanne Facente, PT (88% FTE) DT&H Vocational Assistant, Health
and Human Services Division, effective 12/31/17.

14. Separation of employment for Elisabeth Geyen, PT (88% FTE) DT&H Vocational Assistant, Health
and Human Services Division, effective 12/31/17.

15. Separation of employment for Doretta Heckman, PT (88% FTE) DT&H Vocational Assistant, Health
and Human Services Division, effective 12/31/17.

16. Separation of employment for Sonia Hill, PT (88% FTE) DT&H Vocational Assistant, Health and
Human Services Division, effective 12/31/17.

17. Separation of employment for Marlene Kersting, PT (88% FTE) DT&H Vocational Assistant, Health
and Human Services Division, effective 12/31/17.

18. Separation of employment for Molly Meierbachtol, PT (88% FTE) DT&H Vocational Assistant, Health
and Human Services Division, effective 12/08/17.

19. Separation of employment for Dina Menke, PT (88% FTE) DT&H Vocational Assistant, Health and
Human Services Division, effective 12/31/17.

20. Separation of employment for Donna Patton, PT (88% FTE) DT&H Vocational Assistant, Health and
Human Services Division, effective 12/31/17.
21. Separation of employment for Stephanie Schmitz, PT (88% FTE) DT&H Vocational Assistant, Health
and Human Services Division, effective 12/31/17.

22. Separation of employment for Jenna Andrews, PT Temporary (88% FTE) DT&H Substitute-
Unclassified, Health and Human Services Division, effective 12/31/17.

23. Separation of employment for Patti McColl, PT (38% FTE) Administrative Secretary, Community
Services Division, effective 12/22/17.

24. Separation of employment for Chrissy Degendorfer, FT Temporary Administrative Specialist-


Unclassified, Health and Human Services Division, effective 12/13/17.

25. Separation of employment for Pierce Harrington, Intermittent (34% FTE) DT&H Substitute-
Unclassified, Health and Human Services Division, effective 12/31/17.

26. Separation of employment for Carson LaFond, Intermittent (34% FTE) DT&H Substitute-Unclassified,
Health and Human Services Division, effective 12/31/17.

27. Separation of employment for Renae Lawrence, Intermittent (34% FTE) DT&H Substitute-
Unclassified, Health and Human Services Division, effective 12/31/17.

28. Separation of employment for Elizabeth Leonhardt, Intermittent (34% FTE) DT&H Substitute-
Unclassified, Health and Human Services Division, effective 12/31/17.

29. Separation of employment for Mary Marquis, Intermittent (34% FTE) DT&H Substitute-Unclassified,
Health and Human Services Division, effective 12/31/17.

30. Separation of employment for Katelyn Patton, Intermittent (34% FTE) DT&H Substitute-Unclassified,
Health and Human Services Division, effective 12/31/17.

31. Separation of employment for Melissa Rios, Intermittent (34% FTE) DT&H Substitute-Unclassified,
Health and Human Services Division, effective 12/31/17.

32. Separation of employment for Patricia Witte, Intermittent (34% FTE) DT&H Substitute-Unclassified,
Health and Human Services Division, effective 12/31/17.

33. Separation of employment for Megan Perera, Intermittent (34% FTE) Library Aide-Unclassified,
Community Services Division, effective 11/29/17.

34. FT Probationary employment for Jami Sehm, Building Official, Community Services Division, effective
11/20/17.

35. FT Probationary employment for Cali Wenneson, 911 Dispatcher, Sheriffs Office, effective 12/04/17.

36. FT Probationary employment for Kasey Theis, Administrative Specialist, Health and Human Services
Division, effective 12/11/17.

37. Intermittent (34% FTE) employment for Constance Mayer, Library Associate-Unclassified, Community
Services Division, effective 11/27/17.

Fiscal Impact: N/A


AGENDA #6.1
SCOTT COUNTY, MINNESOTA
REQUEST FOR BOARD ACTION
MEETING DATE: DECEMBER 5, 2017
ORIGINATING DIVISION: Board of Commissioners
ORIGINATING DEPARTMENT: CONSENT AGENDA: Yes No
PRESENTER: Kirt Briggs
Mike Franklin ATTACHMENTS: Yes No
PROJECT: TIME REQUESTED: 60 minutes
ACTION REQUESTED: Informational Presentation on Scott County Association for Leadership and
Efficiency (SCALE)

CONTRACT/POLICY/GRANT: County Attorney Review FISCAL: Finance Review


Risk Management Review
Budget Change
ORGANIZATIONAL VALUES:

Stewardship: Ensuring the responsible and stable investment of taxpayer dollars and communicating its value to the public

Partnership: Aligning existing resources, volunteers and programs to achieve shared goals

Leadership: Anticipating changes and managing challenges based on reliable information and citizen input

Commitment: Developing a high quality workforce that is dedicated to advancing a safe, healthy and livable community

Customer Service: Creating a customer experience that is respectful, responsive and solution-oriented

Innovation: Exploring and adopting new technologies and processes with the goal of improving service and reducing the long
term cost of service delivery

DEPARTMENT/DIVISION HEAD SIGNATURE: COUNTY ADMINISTRATOR SIGNATURE:

Approved: DISTRIBUTION/FILING INSTRUCTIONS:


Denied:
Tabled:
Other:

Deputy Clerk :
Date:

Background/Justification:
The purpose of this agenda item is to receive an informational presentation on Scott County Association for
Leadership and Efficiency (SCALE).

Prior Lake Mayor Kirt Briggs and Jordan City Council Member Mike Franklin will present information regarding
SCALE including its history, strategic priorities, collaborative efforts, and cost savings.

Fiscal Impact:
None
AGENDA #11.1
SCOTT COUNTY, MINNESOTA
REQUEST FOR BOARD ACTION
MEETING DATE: DECEMBER 5, 2017
ORIGINATING DIVISION:
ORIGINATING DEPARTMENT: Employee Relations CONSENT AGENDA: Yes No
PRESENTER:
Lori Huss ATTACHMENTS: Yes No
PROJECT: --- TIME REQUESTED: ---
ACTION REQUESTED: Conduct a Closed Board Meeting to Evaluate the Performance of County
Administrator Gary Shelton

CONTRACT/POLICY/GRANT: County Attorney Review FISCAL: Finance Review


Risk Management Review
Budget Change
ORGANIZATIONAL VALUES:

Stewardship: Ensuring the responsible and stable investment of taxpayer dollars and communicating its value to the public

Partnership: Aligning existing resources, volunteers and programs to achieve shared goals

Leadership: Anticipating changes and managing challenges based on reliable information and citizen input

Commitment: Developing a high quality workforce that is dedicated to advancing a safe, healthy and livable community

Customer Service: Creating a customer experience that is respectful, responsive and solution-oriented

Innovation: Exploring and adopting new technologies and processes with the goal of improving service and reducing the long
term cost of service delivery

DEPARTMENT/DIVISION HEAD SIGNATURE: COUNTY ADMINISTRATOR SIGNATURE:

Approved: DISTRIBUTION/FILING INSTRUCTIONS:


Denied:
Tabled:
Gary Shelton, County Administrator
Other:
Monica Siegle, Employee Relations
Deputy Clerk :
Date:

Background/Justification:
The purpose of this agenda item is to conduct a closed Board meeting to evaluate the performance of County
Administrator Gary Shelton, per Minn. Stat. 13D.05, Subd. 3 (Open Meeting Law).

Per statute, the Board shall summarize its conclusions regarding this evaluation at the December 19, 2017,
County Board Meeting.

Fiscal Impact: N/A

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