DMW Events

Bridget Duffy
Hannah McIntyre
Sarah Winter
VENT MANAGEMENT PLAN TEMPLATE

Event Details
Name of Event: Camping for all Causes

Venue Address: Mobile, Alabama

Venue Contact: Bridget Winter Phone: 251-123-4567

Venue Type: Campground

Venue Capacity: Unlimited

Number of Staff: 15 Number of 150

Volunteers:

Date of Event: April 30 Time of 11 am-3 pm

Event:
Required load in 2 hours
time:

Required load out 1 hour

time:

Event Manager: Hannah McIntyre, Bridget Duffy and Sarah Winter

Organization: DMW Events

Address: Spring Hill College

Phone: 504-913-8311 Mobile: n/a

Email: Hannah.e.mcintyre@email.shc.edu
Describe the main purpose of the event:
More than 20 camps are held on this campground throughout the year. This
event is held in order to honor and promote the various organizations that hold
camps throughout the year at Mobile Campground.

Describe the activities that will be conducted at the event:

There will be food provided and music for entertainment. The various
organizations that host camps will set up activities for attendees. There will be
games and crafts for children of all ages, not just those that attend the camps.

Who is the target audience:

The target audience is families with children that have attended a camp or
camps in the past or would be interested in attending, or qualify for attending,
one of the camps. These families live in or near Mobile or on the Gulf Coast.

Expected number of participants: (ex: 200

client, sponsors, vendors, etc.)
Expected number of attendees: (ex:
guests, visitors, etc.)
Approvals and Permits Required: (ex:
event approvals, liquor licenses,
signage permits, etc.)
Access: (including emergency vehicles)
Amenities: (ex: toilets, canteen, seating,
shade, etc.)
2,500
Campground should have permits
Golf carts, first aid station
Campground has public restrooms,
picnic tables and benches. DMW will
provide shade teepee in various
locations around the grounds. There
will be sunscreen and bug spray
stations set up.
Event Volunteer Management
See folder for assignment.

Each food vendor will supply the number of workers they need. DMW Events will
have a few volunteers on hand to make any runs or help in any way asked by a
vendor.

Each camp in attendance will supply at least five volunteers per two hour shift
(10 total volunteers per organization) that are trained in whatever their activity is.

Volunteers will come from local high schools or colleges where service hours are
required. These schools or organizations within the school (sororities or
fraternities) will be contacted by the DMW Events team and trained the weekend
before the event.

There will be paramedics on hand at the Frist Aid station.

Event Budget and Task List
See Folder for assignment.

Supplier Details
 Venders Name & Phone Numbers

Jimmy Johns Sam Williams: 251-234-3323

Brick Pit Kenny Olson: 251-742-2345

Kona Ice Baillie Strong: 251-743-2456

Smokin Gringos Rachel Gallo: 251-456-8632

Downtown Hotdogs Maura Fox: 251-453-1324

Bens Burga Kaboose (Backup) Ashley Greene: 251-853-2145

Event Registration
Guests will register, RSVP, online and provide the number of people attending
with their party before the event and their names will be on a master list. There
will be a check in table at the event with 8 volunteers plus one event planner.

Event Sponsorship Management

We do not have sponsors for this event.

Event Communication and Marketing

This event will be invitation only. The guest list names will come from the mailing
lists of the organizations who put on the camps. There will be promotion on
Facebook and Twitter leading up to the event.

1. Listen up campers!

Do you want a day thats filled with food, fun, and family?

Please come join us for a fun-filled afternoon April 30th from 11:00 am to 3:00pm
at

Mobile Campground! Please RSVP by April 7!

2. Wondering what your kids are going to do this summer?

Come see us April 30th to sign your kids up for all of the different types of camps
we

have to offer!

3. Archery, canoeing, baseball, crafting, and horseback riding are only a few of
the

types of camps held at Mobile Campground!

Please come see what else we have to offer April 30th at 11am!
4. Who wants to get involved and have fun?!

To learn more come see us on April 30th!

Guaranteed your kids will leave as Happy Campers

5. We cant wait to show you all of the various camps organizations that host
camps

in Mobile throughout the day!

Please RSVP by April 7th!

Twitter

1. Dont forget about April 30th!

Guaranteed your kids will leave as Happy Campers

2. We cant wait to show you all of the various camp organizations that host
camps

in Mobile throughout the day!

Please RSVP by April 7th!

3. Pack your bags campers and get ready for a day of pure fun!

We hope to see all of you on April 30th! #HappyCampers

4. April 30th will be a day that you and your kids wont want to miss!

#HappyCampers #campingforallcauses

5. Come on out and join us while #campingforallcauses

Please RSVP online by April 7th to secure your spot! #HappyCampers

Evaluation
We will have the e-mail information for everyone in attendance so we can send
an electronic survey after the event.

1. Have you or your child(ren) attended any camps held at the Mobile
Campground? If yes, which? If no, are you/they interested?
2. What is your level of satisfaction with this event?
3. What is your level of satisfaction with the camp you/your child(ren)
attend?
4. Would you attend this event again?
5. Would you recommend this event to a friend?
6. Would you recommend any camp(s) to a friend?
7. What camps are you or your child(ren) interested in?
8. How unique was the event?
9. Were all you needs met throughout the day?
10. Is there anything DMW Events can do to make the events better is any
way?