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Chapters 5-8
Chapter 5
1. What is a program manager? How does this job differ from that of a project manager?
Project Manager Responsibilities Program Manager Responsibilities
Advantages:
1. The focus is on the project.
2. The project has access to the entire organization for labor and technology.
3. Less worry about what happens when the project is completed.
4. Response to client needs is rapid.
5. Better balance of resources.
Disadvantages of a Matrixed Organization?
1. Power balance is delicate.
2. Projects compete for resources.
3. Projectitis (kind of behavior or feeling that an individual suffers from due to deep attachment with a
project) is a serious disease.
4. Division of responsibility is complex.
5. No unity of command in management
3. Name the two of the four basic types of project organization and list at least one characteristic, advantage, and
disadvantage of each.
a. Functional
1. Characteristic: Top management oversees the project and all staff are involved in the work.
2. Advantage: Experts can be grouped to share knowledge and experience
3. Disadvantage: Response to clients is slow.
b. Projectized
Chapter 6
10. Any successful project charter must contain nine key elements. List three items and briefly describe the
composition of each.
1. Purpose A short summary of objectives and project scope.
2. Schedules outlines the various schedules and lists all milestone events and/or phase-gates.
3. Resources contains the budgets by task as well as the cost control and monitoring plans.
11. What are the general steps for managing each work package within a specific project?
Give project team members responsibility of planning, executing and evaluation of work packages. 4. The
13. What are the basic steps to design and use the Work Breakdown Structure?
1. Break the tasks down into detail so they can be individually planned, budgeted, scheduled, monitored, and
controlled.
4. The WBS can be used to capture the direct costs estimated or budgeted for each task.
5. A project master schedule can be used to summarize schedule info for each work package.
14. Contrast the Project Plan, the Project Charter, and the WBS.
Project Plan: contains scope, deliverables, time, budget, quality, risk control, roles, responsibilities, the Action
emphasizes the importance of communication while the project is on-going, and engages the stakeholders for
project success.
17. What is the process of managing risk in a project?
Project risk management
3. Improved productivity
19. What is the RACI Matrix?
RACI (Responsible, Accountable, Consult, Inform) matrix. It is an approach to identify the human resources needed
for the project: who is responsible, who is accountable, who to consult and who to inform.
Chapter 7
20. What are the advantages of top-down budgeting? Of bottom-up budgeting? What is the most important task for top
management to do in bottom-up budgeting?
1.Advantages of Top-Down Budgeting
1. Overall project budgets can be controlled accurately.
2. Management has more control over budgets.
3. Small tasks dont need to be identified individually.
2. Advantages of Bottom-Up Budgeting
1. Greater buy-in by low level managers
2. More likely to catch unusual expenses
3. Its important in this process to follow a good WBS to ensure that no tasks are overlooked.
21. In preparing a budget, what indirect costs should be considered?
1. fixed costs (materials)
2. labor costs
3. equipment costs
4. Overhead costs
5. general, sales, administrative (GS&A) costs
22. Describe the purpose and use of a tracking signal.
A tracking signal is a measurement of how well a forecast is predicting actual values.
23. Describe the top-down budgeting process.
This is the technique of developing a budget by comparing a project to past ones using the judgment and
experience of top and middle management.
24. Why is learning curve analysis important to project management?
The concept of a learning curve is that people get better when they repeat a task. The estimator must know the
impact of learning on a past project (and the rates) to predict its impact on the current project.
25. If a project budget is over funded, what will often happen?
It produces waste and encourage slack (lazy) management.
26. If a project budget is underfunded, what will often happen?
It prevents accomplishment and frustrate committed stakeholders.
27. Why senior managers view the bottom-up budgeting process as being risky.
Because their subordinates may overstate resource requirements to ensure success. They may also be unwilling to
hand over control to subordinates whose experience and motives are questionable.
28. What is the easy method of evaluating risk in certain situations by modifying project parameters and evaluating the
corresponding changes?
General Simulation Analysis