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Integration with
FI/CO
Michael Timm
Integrated Consulting Group LLC
2004 Wellesley Information Services. All rights reserved.
What Well Cover
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What Well Cover
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How Payroll Updates FI/CO
Posting to Accounting
Payroll and FI/CO have defined integration points through
which data is passed, just like Materials Management/Sales
and Distribution (MM/SD)
GOTCHA!
This may cause confusion between the payroll and FI/CO
teams on both the implementation and after go-live
Third-Party Remittance
Creates payables to different vendors as a result of HR/Payroll
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Payroll Integration Points with FI/CO
Note
None of these steps updates FI/CO
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1: Running the Payroll (cont.)
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2: Creating the DME
After doing this your check register will be out of balance with your outgoing
payments G/L account in FI/CO. FI/CO will also be out of balance with Payroll
because no expense or liability postings will have been transferred yet
Warning
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2: Creating the DME (cont.)
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2: Creating the DME (cont.)
The results
Payroll checks and ACH files for the direct deposit were
generated
The check register has been updated and reflects the newly
printed payroll checks, but FI/CO has no payroll information!
Conclusions
Checks and Direct Deposits may be generated without
transferring to FI/CO
In other words: the payroll may be run successfully, check
and direct deposits for payroll cut and distributed, without
updating FI/CO!
Issue
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3: Posting to Accounting
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3: Posting to Accounting (cont.)
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4: Posting Third-Party Remittance
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What Well Cover
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Utilizing the Payment Program
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What Well Cover
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Mapping Payroll Components to FI/CO
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1: Defining Symbolic Accounts
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1: Defining Symbolic Accounts (cont.)
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1: Defining Symbolic Accounts (cont.)
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2: Defining Wage Types (Gross to Net)
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3: Mapping Wage Types to Symbolic Accounts
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3: Mapping Wage Types to Symbolic Accounts (cont.)
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4: Mapping Symbolic Accounts to the G/L
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4: Mapping Symbolic Accounts to the G/L (cont.)
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4: Mapping Symbolic Accounts to the G/L (cont.)
How to create a
clearing account
Enter symbolic
account
Enter Employee Group
Debit Account
Credit Account
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4: Mapping Symbolic Accouts to the G/L (cont.)
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What Well Cover
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Defining Third-Party Remittance Components
The third-party remittance process was described earlier
During payroll, liabilities may be accrued for:
Benefit Providers
Tax Authorities
Garnishment vendor processors
Other deduction vendors
Garnishment processors and the other types of vendors are
posted to AP during the third-party remittance process
Garnishment processors are directly connected to an AP vendor
When creating a garnishment document for an employee, the
user selects an AP Vendor directly
All other types of vendors go through the third-party mapping
process
The key integration point is linking an HR payee to an AP Vendor
account Don't
Forget
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Defining Third-Party Remittance Components (cont.)
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What Well Cover
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Narrowing in on Tax Authorities
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Narrowing in on Tax Authorities (cont.)
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Narrowing in on Tax Authorities (cont.)
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What Well Cover
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Payroll Reconciliation Report
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Payroll Reconciliation Report (cont.)
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Resources
OSS Note 532744 The master note for third-party remittance that
will redirect to other notes or resources
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7 Key Points to Take Home
Questions?