R 0866301 R 1 Attachment A

Attachment A: Broward County Government Functional Requirements
INDEX
NUMBER OF
SECTION REQUIREMENTS
1 Technical 135
2 General Ledger 111
3 Budget 116
4 Performance Management 31
5 Treasury 58
6 Accounts Payable 160
7 Accounts Receivable 132
8 Purchasing 350
9 Projects 103
10 Grants 105
11 Fixed Assets 114
12 Facilities 353
13 Inventory 129
14 Human Resources 444
15 Learning Management 254
16 Benefits Administration 166
17 Payroll Administration 240
18 Utility Billing 285
19 Licensing 113
20 Fleet 124
21 Traffic Engineering 229
3,752
nment Functional Requirements
INDEX
HYPERLINK TO REQUIREMENT SECTION
Attachment A Functional Requirements - Technical

Attachment A Functional Requirements - General Ledger
Attachment A Functional Requirements - Budget
Attachment A Functional Requirements - Performance Management
Attachment A Functional Requirements - Treasury
Attachment A Functional Requirements - Accounts Payable
Attachment A Functional Requirements - Accounts Receivable
Attachment A Functional Requirements - Purchasing
Attachment A Functional Requirements - Projects
Attachment A Functional Requirements - Grants
Attachment A Functional Requirements - Fixed Assets
Attachment A Functional Requirements - Facilities
Attachment A Functional Requirements - Inventory
Attachment A Functional Requirements - Human Resources
Attachment A Functional Requirements - Learning Management
Attachment A Functional Requirements - Benefits Administration
Attachment A Functional Requirements - Payroll Administration
Attachment A Functional Requirements - Utility Billing
Attachment A Functional Requirements - Licensing
Attachment A Functional Requirements - Fleet
Attachment A Functional Requirements - Traffic Engineering
Attachment A: Broward County Government Functional Requirements
Each requirement listed in this attachment must be addressed because the proposed cost provided by your proposal team must include implementation of a
Please complete the template by inserting the applicable VENDOR FIT-GAP RESPONSE CODE in the column below. Where the requirement is not out of the
as much documentation as possible to support how you would implement that requirement.
VENDOR FIT-GAP RESPONSE CODES (Insert In Functionality Type Column Below For Each Requirement):
F = Fully Provided "Out-of-the-Box CF = Custom Fields Required
CO = Configuration (no changes to underlying source code) M = Modification/Customization (change to source code)
TP = Third Party Software Required U = Unable to Meet Requirement
Vendor FIT-GAP Module(s) Required to

Item No. Functional Requirement Description Response Codes Fulfill Requirements
TECHNICAL
IT 1.00 System uses real-time and/or batch processing of data.
Security is required for each application with the ability to restrict levels of access
IT 2.00 by individual, role to field and function level.
IT 3.00 Allow exceptions to role-based security definitions at the individual user level
IT 4.00 Contains system performance measurement tools.
Supports table-driven fields for record descriptors that enable user-defined
IT 5.00
descriptions.
Provides system performance measurement reporting and ability to generate
IT 6.00 customized reporting.
IT 7.00 Be able to access electronic documents and records remotely (telecommute)
IT 8.00 Supports Object Linking and Embedding (OLE) file attachments
IT 9.00 Runs on the most current database platform
IT 10.00 Provides ERP backward compatibility
IT 11.00 Ability to generate report files in delimited, ASCII, PDF, MS WORD, and XML formats
Uses a Web GUI interface with ability to customize the standard look and feel
IT 12.00
through common standards CSS or XSL.
IT 13.00 Provides field level edits to ensure validity of the data being entered into the system
Broward County, FL RLI #R0866301R1: Centralized ERP Solution 3of 488


IT 14.00 Editable on-line user help to make County-specific changes to help text, graphics.
Ability to request reports on-line for immediate or deferred processing, alter

IT 15.00 printer, and print priority and number of copies.
IT 16.00 Browser compatibility IE 6 and greater, Firefox (certification of browser version)
Display for user inquiry the related item preceding and/or following the current
IT 17.00 item on screen, within the flow of a process. (e.g., display previous / display next).
IT 18.00 On-line training and demo module included with application software.
Ad-hoc report writer packaged with application software that provides easy
IT 19.00 interface to created adhoc reports.
IT 20.00 Interactive query capabilities available at the user level
IT 21.00 System supports electronic workflow throughout all suites/modules/applications.
IT 22.00 Performs all tasks to complete a process without resorting to off-line calculations
Integrated systems pass transactions, data and information completely, seamlessly

IT 23.00 and automatically
IT 24.00 Supports customizable wizards & templates to develop transactions.
IT 25.00 Uses built-in toolsets to develop County forms templates.
Click & drag items both on and off forms from an easy view data dictionary,
IT 26.00 independent of actual database structure
No restriction on location of items on forms (e.g. selecting data elements/fields or
IT 27.00 blank fields from multiple modules onto the same form)
Ability to create multi-part forms with standard Windows controls, (e.g. radio
IT 28.00 buttons, pull-downs, look-ups, calendars, VCR buttons).


IT 29.00 Support 8 1/2 x 11 printing paper (optional printing size)

IT 30.00 Records transaction date, user log in, data entry date and posting date
IT 31.00 Records user log in and data entry date for changes made to a data table
IT 32.00 Standard screens/reports to view audit trail
IT 33.00 Users have the ability to see limited audit trail (e.g. last five changes)
IT 34.00 Records data entry and approval trail with dates
IT 35.00 Records all internal and external reference codes
Provides user-populated memo/notes fields to associate notes with a transaction
IT 36.00 across all modules/fields supplied in the proposed solution
IT 37.00 Allows field size to be specified by administrator for the comment recording
IT 38.00 Ability to archive audit trail through a scheduled process
IT 39.00 Be able to index all electronic files and/or scanned documents
IT 40.00 Be able to link documents together. (Including previously scanned documents)
Be able to create and maintain subjects of linked documents by keyword, numbers,
IT 41.00 or symbols on an ongoing basis.
IT 42.00 Ability to link to files located in a document management system (e.g. SharePoint)
Ability to pass documents electronically to various persons and departments for:

IT 43.00 follow-up, comment, review, and/or approval.
IT 44.00 Supports electronic signatures
Be able to scan, link and create subsets of workflow items by functional area,
IT 45.00 account number or vendor
Diagrammatically represent workflows and have these models automatically
IT 46.00 translated into rules for the workflow process.
Permits easy modification of work flows by end user departments in the event of
IT 47.00 temporary process changes. (Requires proper security.)


Supports role-based workflow levels (different user, same security level) to execute
IT 48.00 approvals on behalf of another user
Changes to the work flow approval path do not affect the underlying item being
IT 49.00 processed
Changes to the work flow approval path are applied to items currently being
IT 50.00 processed
Workflow items that are in-process are able to be inquired upon by any individual
IT 51.00 within the approval path
Workflow inquiries will display the item being processed (e.g., for approval) as well
IT 52.00 as supporting detail information (e.g., document attachment)
Make available a free-form text field in each workflow transaction (transaction
IT 53.00 record)
IT 54.00 End users have an individual workflow-driven to do list
IT 55.00 Automated e-mail notification for specific events and/or intervals
Inquire on open approval items in a workflow approval path by department or by
IT 56.00 organizational changes/ service changes.
Inquiry will display department #, transaction type, document (e.g., purchase order)
IT 57.00 number, and pending approver
IT 58.00 Audit Trail
IT 59.00 Ability to graph statistics
IT 60.00 Drill down capability within a given module.
IT 61.00 Drill across modules capability.
IT 62.00 Reporting capabilities not limited by date throughout the application.
IT 63.00 Near/real-time data capture & reporting
IT 64.00 Supports single sign-on


Supports different security structure for internal county users verses internet based
IT 65.00 users (Federated Security Model)
Limit enforcement of transaction execution via a combination of account and user
IT 66.00 role definition
Limit enforcement of transaction execution via a combination of dollar value and
IT 67.00 user role definition
IT 68.00 System Administrator can view list of logged-in users
IT 69.00 Supports group level permissions
IT 70.00 Produces user security profile report
IT 71.00 Supports the following security controls:
IT 71.01 Limit access by Department/ Office/ Agency
IT 71.02 Limit access by Division
IT 71.03 Limit access by Section
IT 71.04 Limit access by Data levels
IT 71.05 Limit access by fund
IT 71.06 Limit access by transaction type.
Requests for a report test if the user has appropriate security for the fields
IT 71.07 presented (validation)
IT 71.08 Limit access by role
IT 72.00 Supports CAPTCHA or challenge phrase log in features
Allows use of security classes/profiles/role as templates that can be modified for an
IT 73.00 individual without having to create a new class/profile/role
IT 74.00 Allows security control at the field level.
System security comprehensively includes other standard elements (e.g., Secure
IT 75.00 DMZ, SSL)
IT 76.00 Automatic logical transaction logging and rollback

IT 77.00 Ability to view/report logical transactions with option to rollback

IT 78.00 Batch processes should have rollback, checkpoint and restart logic
IT 79.00 Report manager to view, archive and restore reports
IT 80.00 Report manager to track multiple versions of reports
IT 81.00 Facility to archive and restore historical data
Ability to store and provide access to definitions and descriptions of data items and
IT 82.00 business rules
IT 83.00 Ability to access data from multiple database sources using ODBC standards.
IT 84.00 Ability to support multiple extract/load schedules (daily, weekly, etc).
IT 85.00 Ability to support multiple report generation schedules (daily, weekly, etc).
Support extracts of data from different interface formats including Excel, Access,
IT 86.00 ASCII, EBCIDIC, XML and other legacy systems
Standard output formats to include Excel, Access, ASCII, PDF,XML, MS WORD (with
IT 87.00 software certification provided)
Provide staging facility and transformation tools (aggregate/summarize, parse
IT 88.00 strings).
Ability to disseminate/replicate data to distributed data marts for specific
IT 89.00 segmented groups
IT 90.00 Provide GUI-based end-user report viewing and query tools (within application)
IT 91.00 Support end-user ad hoc SQL.
IT 92.00 Provide analytical processing tools drill down/roll up queries (OLAP).
IT 93.00 Support secure web-based querying and publishing.
Support integration with third party's reporting tools (Crystal, Cognos, Business
IT 94.00 Objects, etc.)- with restrictions
IT 95.00 Generation of printed materials accommodates standard formats (W-2, 1099)
IT 96.00 Report or link to a report distribution via email


IT 97.00 Display any report to screen that would otherwise be accessible on hard copy.
IT 98.00 Ability to batch schedule reports.
IT 99.00 View changes made between any two revisions.
IT 100.00 Avoids two users modifying the same record at the same time.
IT 101.00 Report all revisions created after a release
IT 102.00 Report all revisions created by a single individual, or set of individuals
IT 103.00 Report revisions created between two dates
IT 104.00 Report all revisions that have a given label
IT 105.00 Report any revision with a revision comment that contains a given text string
106.00 All location-based information conforms to the GIS standards; all GIS data is indexed
IT by street address, assessors parcel number or physical location and XY coordinates
IT 107.00 Location indices can be GIS defined.

IT 108.00 SSL used where appropriate
IT 109.00 SOA (web services)
IT 110.00 Physical and logical architecture (N-tier)
IT 111.00 Supports Mobile Devices
IT 112.00 Application is fully browser based
IT 113.00 Industry standard encryption included (e.g.128 bit encryption)
IT 114.00 Standard, automated archiving tools to include retrieval tools
IT 115.00 Standard archiving templates
IT 116.00 Ability to archive based on rules
IT 117.00 Ability to interface with a 3rd party provider and associated plug-ins
IT 118.00 Ability to support Disaster Recovery and Contingency Plans defined.


Provide a single, unified access point to organizational data that can be either
IT 118.01 formulaic data in its individual form or in aggregate or documents that can be
accessed via defined taxonomy.
118.02 Ability to use module-specific portlets or plug and play user interface components
IT that produce information such as a metric, report, etc.
IT 118.03 Provide a consistent look, feel and navigation for the Enterprise Portal.
Provide a data warehouse that is designed to facilitate reporting and analysis. This
IT 118.04 includes the ability to extract, transform and load data that will be used for analysis
and reporting.
Ability to define development scripts, both functional and technical and develop
IT 118.05 custom objects that may include forms, reports, interfaces, conversions and
enhancements.
IT 118.06 Input data from conversions as drawn from client databases without requiring the
client to use a standard template to provide data for conversion.
Ability to operate on your proposed hardware architecture and components to
IT 118.07 support the software modules in a client-server mode, with all web applications
being supported by separated hardware.
IT 118.08 Ability to support any instance strategy.
IT 118.09 If hosting is proposed, the ability to support the service level agreement metrics.
119.00 Ability to interface with Oracle Universal Records Management middleware

IT (currently running v10.1.5) using pre-built or generic adapters.
GENERAL LEDGER
Financial applications meet governmental Generally Accepted Accounting Principles
GL 1.00 (GAAP).


GL 2.00 Financial applications have the ability to report on a budgetary basis.

GL 3.00 Financial applications have the ability to report on a modified accrual basis.
GL 4.00 Process transactions in real time and/or in batch.
GL 5.00 Tie revenues to expenditures in the same fiscal period for designated funds.
GL 6.00 All transactions are debit/credit balanced by fund.
GL 7.00 All interfund transactions are balanced debit/credit.
View and maintain separate fiscal years during a single session without having to log
GL 8.00 off and log on to a different year.
View grant life to date during a single session without having to log off and log on to
GL 9.00 a different year.
View project account life to date during a single session without having to log off
GL 10.00 and log on to a different year.
GL 11.00 Drill down from summary account totals to the underlying detailed transactions.
GL 12.00 Accommodate multiple fiscal year calendars at the fund level.
Allow for having an error file where unposted transactions are stored for research
GL 13.00 and editing.
GL 14.00 Support multiple cost allocation methods.
Support full accrual (GAAP), modified accrual (GAAP), and budgetary bases of
GL 15.00 accounting.
GL 16.00 Populate a journal entry from a spreadsheet file
GL 17.00 Populate a journal entry from an Access database file
GL 18.00 Auto-calculate a journal entry distribution from spreadsheet data.
Produce financial statements based on the full accrual (GAAP), modified accrual
GL 19.00 (GAAP), and budgetary bases of accounting.
Produces government-wide statements without manual adjustments to the fixed
GL 20.00 asset record


Produces government-wide statements without making manual adjustments to

GL 21.00 interfund transactions
GL 22.00 Use effective dating when adding or deleting accounts. (activate / deactivate)
GL 23.00 Maintains history of changes in status to accounts.
GL 24.00 Maintains audit trail for changes in status to accounts.
GL 25.00 Validates entries based upon the account status within the effective date range.
Ability to designate each general ledger account by a user-definable "account type"

GL 26.00 as follows:
GL 26.01 Asset account
GL 26.02 Liability account
GL 26.03 Fund equity account
Budget account (summarizes budget basis transactions such as encumbrances

GL 26.04 and actual expenditure activity that would impact the authorized appropriation)
GL 26.05 Revenue account

GL 26.06 Project Account
GL 26.07 Expense and expenditure account
GL 26.08 Sub-accounts available for all account types
GL 27.00 Create numeric and alphanumeric account numbers.
GL 28.00 Associate a free-form text field with each account to capture details.
GL 29.00 Allow the user to look up the chart of accounts on screen.
GL 30.00 Maintain encumbrance carryovers, by fiscal year, over multiple fiscal years via:
GL 30.01 Additions
GL 30.02 Changes
GL 30.03 Deactivations


GL 30.04 Deletions
Tracks chart-of-accounts structure changes (e.g. departmental changes) from fiscal
GL 31.00 year to fiscal year.
GL 32.00 Enables account roll-ups.
View accounts by Department, division, or other types of organizational
GL 33.00 subcomponents.
GL 34.00 Create hierarchies within each chart of accounts segment.
GL 35.00 Maintain multiple cash accounts by fund.
Track grant cash in a self-balancing set of accounts, but not using a general ledger
GL 36.00 "fund" designation to do so.
Track project cash in a self-balancing set of accounts, but not using a general ledger
GL 37.00 fund "designation" to do so.
GL 38.00 Accept both standard and recurring journal entries, both as to amount and account.
GL 39.00 Attach a description to individual line items for reference purposes.
Enter unlimited journal entries for multiple agencies and funds under one journal
GL 40.00 header.
GL 41.00 Provide for budget control by checking available funds before posting.
GL 42.00 Provide default data within journal fields:
GL 42.01 Fiscal Year
GL 42.02 Auto complete function for individual fields
GL 42.03 Today's date
GL 43.00 Allow for 'copying and pasting' of data into the journal entry form.
GL 44.00 Require narrative description at the line item level.
GL 45.00 Require narrative description at the journal header level.


Narrative description is editable as the transaction progresses through a work flow

GL 46.00 approval process.
GL 47.00 Associate digitized image files to the journal entry record via a web link pointer
GL 48.00 Validate field values within the journal entry screen.
GL 49.00 Accommodate the following correction options, at a minimum, prior to posting:
GL 49.01 Delete the journal entry
GL 49.02 Change/edit the journal entry
Enable those in the approval path a "view" of a pending journal entry that has not
GL 49.03 yet posted
GL 49.04 Reference the original entry that is being corrected by this entry, by number
GL 49.05 Suspend the transaction for later handling
GL 50.00 Accommodate non-receivable revenues (i.e., interdepartmental cost allocations).
Approve inter-department general ledger transactions through two approval paths

GL 51.00 (each department) prior to posting.
GL 52.00 Input journal entries as a correction or adjustment to closed accounting periods.
Automatically reverse journal entries that are identified as "reversing" journal

GL 53.00
entries.
GL 54.00 Recurring journal entries available to post on demand
GL 55.00 Post depreciation automatically from the fixed assets module.
GL 56.00 Allow for holding a period or fiscal year open indefinitely before closing.
GL 57.00 Allow more than one accounting period to be open.
GL 58.00 Allow more than one fiscal year to be open.
GL 59.00 Perform a period close by fund group
GL 60.00 Perform a period close by individual fund

GL 61.00 Allow for 13 or more accounting periods in a fiscal year.

GL 62.00 Limit the ability to post transactions date
Initiate year-end processing at any point in time (i.e., doesn't have to occur on last
GL 63.00 day of fiscal year, on any particular day, etc.).
GL 64.00 Allow adjustments at any point during the closing period.
GL 65.00 Produce ad hoc reports on screen and in hard copy.
GL 66.00 Export queries and reports to popular desktop applications (i.e., Microsoft Office).
GL 67.00 Provides query tools to sort on any combination of date ranges.
GL 68.00 Query tools can sort on any combination of fields.
GL 69.00 Standard CAFR reporting to include:
GL 69.01 Balance sheet for Governmental Funds
Statement of Revenues, Expenditures, and Changes in Fund Balances - Budget to
GL 69.02 Actual (by fund)
GL 69.03 Statement of Net Assets
GL 69.04 Statement of Net Assets - Discretely Presented Component Units
GL 69.05 Statement of Net Assets - Discretely Presented Component Units - Proprietary
GL 69.06 Statement of Activities
GL 69.07 Reconciliation of Balance sheet to Statement of Net Assets
Reconciliation of the Statement of Revenues, Expenditures, and Changes in Fund
GL 69.08 Balance of Governmental Funds to the Statement of Activities
GL 69.09 Statement of Fiduciary Net Assets - Fiduciary Funds
GL 70.00 Produce the State-mandated Annual Update Document
GL 71.00 Run reports by basis of accounting.
GL 72.00 Produce the following reports:

GL 73.00 Account history

GL 74.00 Detailed transaction journal
GL 75.00 Budget transfers journal
GL 76.00 Budget to Actual Expenditures (for any user-defined date or period range)
GL 77.00 Payroll transactions (at the transaction level) that exceed the appropriation amount
GL 78.00 Cash Transfers List
GL 79.00 Budget to Actual Revenue Estimates (for any user-defined date or period range)
Department Budget (including both actual and budgeted amounts) for any user-
GL 80.00 defined date or period range
GL 81.00 Trial Balance
GL 82.00 Balance Sheet
GL 83.00 Chart of Accounts
GL 84.00 Cash Flow Statement (for any user-defined date or period range)
GL 85.00 Annual Information Statement for Bondholders
GL 86.00 Cost Allocation by user defined measures (headcount, office square footage)
BUDGET
Departments across the organization can access budget information on-line for
BP 1.00 their unit.
BP 2.00 System can track the process of approvals and modifications
System can access all expenditure and revenue line items currently in use by the
BP 3.00 financial system
BP 4.00 System can support multiple budget scenarios and save them as budget versions.
BP 5.00 Allow a decentralized user (e.g., a department) to save multiple budget scenarios)
BP 6.00 Allow a decentralized user to submit one of multiple saved budget scenarios

BP 7.00 Tracks performance measures at the following levels:

BP 7.01 County-wide goal level
BP 7.02 Department goal level
BP 7.03 Project level
BP 7.04 Program level
BP 8.00 Supports decentralized budget development through the County's Intranet.
BP 9.00 Provides a facility for attaching substantial narrative information to:
BP 9.01 Decision packages
BP 9.02 Department budgetary submission
Create budget relationships (e.g., salary changes automatically adjust benefits and
BP 10.00 vice versa).
BP 11.00 Supports the following types of budgets:
BP 11.01 Organization view:
BP 11.02 Vertical (department grouping of common functions)
BP 11.03 Department
BP 11.04 Division
BP 11.05 Grant number
BP 11.06 Program
BP 11.07 Project
BP 11.08 Financial view:
BP 11.09 Fund type (e.g., operating)
BP 11.10 Fund
BP 11.11 Appropriation unit
BP 11.12 Line Item
BP 11.13 Planning view:
BP 11.14 Multi-year Capital Plan


BP 11.15 Multi-year Financial Plan

BP 11.16 Revenue Planning
BP 11.17 Ad hoc views
System accepts entry of budget requests at all organizational levels based on user
BP 12.00 authorization.
BP 13.00 System prohibits multiple users from updating the same record simultaneously.
System prevents department level users from updating budget information after it
BP 14.00 has been submitted.
BP 15.00 Users can review budget baseline and actuals.
BP 16.00 Construct a budget worksheet at the following levels within the chart of accounts
BP 16.01 Department
BP 16.02 Division
BP 16.03 Responsibility center
BP 16.04 Sub-object
BP 17.00 Include revenue items within budget worksheet documents
Creates budget worksheets for a range of items defined within the chart of
BP 18.00
accounts, using the following budget bases (e.g., FY 09 budget year):
BP 18.01 Zero balances in all accounts
Ad hoc worksheets established at the object level, within a responsibility
BP 18.02 center
BP 18.03 Current year adjusted budget (e.g., FY 08)
BP 18.04 Current year's original budget
BP 18.05 Current year's actual financial results for the last closed period (e.g., FY 08)
BP 18.06 Last year's approved budget
BP 18.07 Last year's actual financial results (e.g., FY 07)

BP 18.08 Current year's budget or actual plus/minus a percentage

BP 19.00 Produces budget worksheet information including:
Two or more years historical budget and actual data (inclusion of historical
BP 19.01 data)
BP 19.02 Current year's actual financial results for the last closed period (e.g., FY 08)
BP 19.03 Current Year Original Budget (e.g., FY08)
BP 19.04 Current Year Adjusted Budget (e.g., FY 08)
BP 19.05 Current Year Projected
BP 19.06 Next Year's Budget
BP 19.07 Next Three Years Budget
Allows Budget Office to "push" worksheets out to departments electronically for
BP 20.00 budget preparation.
Budget preparation module automatically loads appropriation control budgets from
BP 21.00 final budget version.
BP 22.00 System calculates the difference between budget versions.
System spreads global cost reductions and increases across object items within a
BP 23.00 responsibility center by:
BP 23.01 Based upon an absolute dollar amount
BP 23.02 Based on a % adjustment factor
BP 24.00 System provides for multiple budget versions.
BP 25.00 System allows data to be carried forward from one version to the next version.
BP 26.00 Support multiple fiscal year measures
BP 27.00 Import actuals from the general ledger module.
BP 28.00 Provide the ability to import current year final adopted and adjusted budget data.
BP 29.00 Associates multiple funding sources to project accounts

BP 30.00 The ability to round to the nearest user-define specific $ amount

Supports the grouping of add/reduction requests together to form a decision
BP 31.00 package.
Scenario analysis supports the addition/deletion/combination of discrete decision
BP 32.00 packages to form a new scenario.
BP 33.00 Allow budget submissions to assign a priority factor to a decision package
BP 34.00 Enable OMB to adjust priority factors within a submitted decision package
Reporting enables the sorting of decision packages by priority status, dollar amount,
BP 35.00 etc.
BP 36.00 Associates narrative to a given decision package for historic/audit trail purposes.
Associates narrative/graphics to a given decision package for budget production

BP 37.00 purposes.
Provide a forecasting "what if" tool to analyze the impact of departmental changes
BP 38.00 by identifying additional positions, functions, costs, etc.
BP 39.00 Allocate budget amounts quarterly (not appropriation control, only for projections)
Creates budget relationships (e.g., salary changes automatically adjust benefits and
BP 40.00 vice versa).
BP 41.00 Forecast current year budget and actuals based on:
BP 41.01 Straight line projection on current year actual
BP 41.02 Percentage based on last year actual
BP 41.03 User entered formula
BP 41.04 Last year actual or budget for the remainder of the current fiscal year
BP 41.05 Seasonality
BP 42.00 Save multiple forecasts as scenarios.


BP 43.00 The ability to forecast various union contracts scenarios

BP 44.00 Supports user call to interface with position control function for staff budgeting
BP 45.00 System provides for multiple types of positions, including but not limited to:
BP 45.01 Full-time
BP 45.02 Part-time
BP 45.03 Reduced schedule
BP 45.04 Seasonal
BP 45.05 Hourly
BP 45.06 Temporary
System provides the ability to perform the following operations online with the
BP 46.00 proper security authorization:
BP 46.01 Add or delete the number of positions
Reclassification of positions at a user-defined point in time and maintains the
BP 46.02 historical information of the change
BP 46.03 Modification of the salary, benefit and other information of a position
Transfer of positions at a user specified time between organizational units,
BP 46.04 departments, projects, programs, grants, etc. and maintains the historical
information of the change
BP 46.05 Modify filled/vacant status
BP 47.00 Review multiple versions of budget online with proper security authority.
BP 48.00 Group account numbers for internal and external reporting purposes.
BP 49.00 Merge other module data into budget reports (e.g., budgeted and actual positions).
BP 50.00 System provides the following online queries by year and by period:
BP 50.01 Beginning Expenditure Balance
BP 50.02 Beginning Expenditure Budget


BP 50.03 Amended Expenditure Budget

BP 50.04 Actual Expenditures (YTD through a selected month)
BP 50.05 Actual Revenues (YTD through a selected month)
BP 50.06 Transfers (In and Out)
BP 50.07 Available Expenditure Budget Balance
BP 50.08 Balance Sheet Account (i.e. reserve and designated fund balance)
BP 50.09 Revenue Report including:
BP 50.10 Revenue Budget
BP 50.11 Amended Revenue Budget
BP 50.12 Actual Revenue (YTD through a selected month)
BP 50.13 Deferred Revenue
BP 50.14 Revenue Surplus/Deficit
BP 51.00 System generates a standard, customizable budget variance report.
BP 52.00 System contains projects reports/inquiries by funding source and by project type.
BP 53.00 All other user defined reports as required by OMB
PERFORMANCE MANAGEMENT
PM 1.00 The system is web-based
The system provides the ability to manage performance management design and
PM 2.00 Key Performance Indicator (KPI) materials including, but not limited to:
PM 2.01 Balanced scorecard design
PM 2.02 Continuous improvement framework design
PM 2.03 KPI requirements and design
Performance measures can be created from templates that conform to specified
PM 3.00 criteria for definition of the measures, and that assist in confirming that the data
types chosen as components of the measure satisfy the criteria

PM 4.00 The system allows maintenance of the measures over time

Adjustments are permitted to measure definitions for restatement of reported
PM 5.00 measures under the revised definitions
The system allows translation and traceability at all levels and in both directions
among higher level goals to more detailed objectives and associated measures, so
PM 6.00 that performance measures can be linked to County Commission goals and County
agency strategies
Data for the performance management system can be collected from other
PM 7.00 Broward County software applications systems through interfaces and verified with
minimal human intervention
Where mechanized application and/or data interfaces are not available, data can be
PM 8.00 easily entered through manual data entry
Metrics for other organization systems including, but not limited to work order and
PM 9.00 customer relationship management systems can be interfaced with the
performance management system
Tools are available for a variety of data analysis techniques, including methods to
categorize, view and to group data from various perspectives, and to create and
PM 10.00 analyze trends under various statistical assumptions; the analyses available should
allow for projections based on current assumptions (e.g., that a trend level persists
into the future), or under changes to the assumptions
Notes or other records visible to authorized users can be utilized to explain changes
PM 11.00 in calculation methodologies, error correction, measure definitions, references, etc.
The system allows analysis of performance data against targets, over time periods,
PM 12.00 and in other ways


Data can be aggregated easily so that different views of information may be

PM 13.00 obtained:
PM 13.01 By organizational level
PM 13.02 Over standardized and user-selectable past, current and year-to-date time periods
By activities at various levels (mission, goals, objectives) in support of business

PM 13.03 planning outcomes
What-if analysis is provided for extrapolation of performance results or to examine

PM 14.00 the effects on performance measures if various assumptions are changed
What-if analysis permits retrospective analyses, (e.g., if certain conditions applied in

PM 15.00 the past, what would the performance measures, trends, or other views have
been?)
The system provides the ability to manage the performance measurement and
PM 16.00 reporting models including, but not limited to:
PM 16.01 Enterprise-wide Measurement (Balanced Scorecard)
PM 16.02 Performance Measurement Tracking
PM 16.03 Performance Measurement Reporting
PM 16.04 Performance Management Analysis
The system provides the ability to use dashboard-type software (red-light
PM 17.00 indicators)/exception reporting
The performance measurement framework will support multiple perspectives and
PM 18.00 views of information at all levels with identifiable cause-effect relationships
including:
PM 18.01 Financial indicators
PM 18.02 Non-financial indicators (number of employees, volumes, etc.)


PM 18.03 External indicators (public service-oriented)

PM 18.04 Internal indicators (process performance metrics)
The system provides the ability to view and print a standard set of reports, and to
PM 19.00 design custom reports using performance management system data
The system provides the ability to create charts and graphs from performance
PM 20.00 management system data
TREASURY
TR 1.00 Establish default account distributions for each revenue source.
Automatically generate investment earnings allocation journal entries by user-
TR 2.00 defined percentages at the investment level.
TR 3.00 Produces a cash balance by fund report.
TR 4.00 Produces a cash balance by grant / project report
Automatically generate investment charge allocation entries by user-defined
TR 5.00 instrument percentages.
TR 6.00 Allow, through web-enablement, for Internet secured receipt of revenues.
TR 7.00 Accommodate Electronic Fund Transfers for all payments and receipts.
Provides Treasury cash balancing and reconciliation tools on an individual bank
TR 8.00 account basis.
TR 9.00 Provides cash flow analysis tools based upon projected expenditure activity.
TR 10.00 Support segregation of bond issues to be reportable within the same fund.
TR 11.00 Inquiry to monitor daily cash balance within the financial system:
TR 11.01 By fund
TR 11.02 By bank account
TR 11.03 By grant
TR 11.04 By project
TR 12.00 Track and monitor NSF or fraudulent checks, including:

TR 12.01 Reversal of the revenue transaction

TR 12.02 Application of a NSF fee to NSF revenue
TR 12.03 Create NSF receivable
TR 12.04 Support NSF aging function
TR 13.00 Project future Cash/Investment position for Treasury.
TR 14.00 Provides investment analysis tools to measure or calculate, at a minimum:
TR 14.01 Portfolio risk ( what-if)
TR 14.02 Asset duration
TR 14.03 Asset allocations
TR 15.00 Calculates accrued interest on Investments.
TR 16.00 Establish interfaces with banking software, at a minimum:
TR 16.01 Download bank balances in real time
TR 16.02 Upload positive pay information
TR 16.03 Download check reconciliation files
TR 16.04 Download investment holdings
TR 16.05 Download collateralization information
TR 16.06 Upload stop pay transactions
Generates a monthly investment report by type, custodian, and dollar amount
TR 17.00 based upon a user defined date range.
TR 18.00 Graph revenue data for investments, outside funding, etc.
Allocate investment earnings (or losses) based upon the ownership of an
TR 19.00 investment asset
Inquire on bank account balances via electronic interface with the financial
TR 20.00 institution.
TR 21.00 Categorize trustees by type.


Support accounting for a deposit function termed "trustee accounts", where

TR 22.00 monies remain on account with the County.
TR 23.00 Calculate interest on a subset of deposits, identified by deposit trustee type.
TR 24.00 Trustee types include:
TR 24.01 Deposits
TR 24.02 Real Estate Escrow
TR 24.03 Court & Trust
TR 24.04 Bail
TR 24.05 Performance bond
TR 25.00 Credit interest to trustee deposits via automated journal allocation.
TR 26.00 Track revolving loan fund activity administered by the County.
Generates summarized reports on cash receipts and disbursements for Treasury
TR 27.00 over a user-input date range.
TR 28.00 Tools to support 'what if' derivatives analysis for debt issues to include:
TR 28.01 Fixed to variable rate analysis
TR 28.02 Variable to fixed rate analysis
TR 28.03 Inclusion of issuance / contract fees
TR 28.04 Sensitivity analysis to interest rate changes
TR 29.00 Generate a cash report for Agency & Trust Funds
TR 30.00 Generate a funding source reports at the project level.
TR 31.00 Extract lockbox revenue by type, date and dollar amount.
Initiate a workflow request to authorize a funds transfer. Initiator and two levels of
TR 32.00 approval (all internal to Treasury department)
Report on the balance of cash account codes that are interest bearing and non-
TR 33.00 interest bearing
TR 34.00 Supports a daily cash receipts journal for remote entry of summarized receipts.


Upload a cleared check data file from banks to update the County's outstanding
TR 35.00 check list
Query the outstanding check file for items that fall within a date range (i.e. to
TR 36.00 identify stale checks)
TR 37.00 Cancel an outstanding check using a drop down menu of reasons for cancellation
Facilitate an item "look up" over a defined date range by providing an amount that
TR 38.00 is of interest (e.g., to find a 'book' transaction)
ACCOUNTS PAYABLES
AP 1.00 Age accounts payable.
AP 2.00 Support table driven edit rules for payment eligibility, including:
AP 2.01 Level of authorization based upon amount of payment
AP 2.02 Licensing
AP 2.03 Grant restrictions by expenditure type
AP 3.00 Automatically relieve an encumbrance when the "receiver" document is entered.
AP 4.00 Establish accounts payable accrual once the encumbrance is relieved
Flag accounts manually if vendor has an overdue accounts receivable balance with
AP 5.00 the County.
AP 6.00 Support digital signatures for transaction approvals
AP 7.00 Process transactions in real time or in batch.
AP 8.00 Accept electronic file upload (i.e., customer refund file).
AP 9.00 Assign a control number in ERP for a Travel & Expense request.
Cut customer refund checks via system interface (property tax refunds) without
AP 10.00 creating a vendor file.
AP 11.00 Prevent duplicate vendor entry by tax identification number.

AP 12.00 Accommodate one-time vendors and identify them as such.

AP 13.00 Reclassify a one time vendor as a permanent vendor.
AP 14.00 Capture 1099 information at the payment level when entering an invoice
AP 15.00 Vendor classification types include
AP 15.01 County Business Enterprise (CBE)
AP 15.02 Disadvantaged Business Enterprise (DBE)
AP 15.03 Small Business Enterprise (SBE)
AP 16.00 Create or modify vendor remit to address.
AP 17.00 Locate vendor by vendor number/code as well as by vendor name (full or partial).
AP 18.00 Match items by the following:
AP 18.01 Receiver information
AP 18.02 Invoice
AP 18.03 Purchase order
AP 18.04 Inspection information
Default information from the purchase order to the invoice entry screen to simplify
AP 19.00 data entry.
Generate a prepayment transaction prior to receipt of an invoice from a valid PO
AP 20.00
record
AP 21.00 Schedule invoices for payment based on user input due date
Allow for decentralized payment approval (through County Departments) with
AP 22.00 centralized remittance
Initiate an email from the Comptroller's Office (Claims Department) that informs
AP 23.00 the receiver of a payment rejection
AP 24.00 Support line item approval on invoices
AP 25.00 Workflow approvers to include:


AP 25.01 Department receiver

AP 25.02 Project Manager (if applicable)
AP 25.03 Project Sponsor (if applicable)
AP 25.04 Accounting Office
Split an invoice line item across multiple general ledger accounts on a percentage
AP 26.00 basis.
Split an invoice line item across multiple general ledger accounts on a dollar
AP 27.00 amount basis.
Allocate an invoice total across multiple accounts according to a percentage of the
AP 28.00 invoice amount.
AP 29.00 Allocate an invoice total across multiple accounts by dollar amount.
Reinstate an encumbrance for a payment that has passed the matching process, but
AP 30.00 is held up for corrections. Reverse the payable transaction.
AP 31.00 Capture subcontractor utilization information at the time of invoice entry:
AP 31.01 Amount paid
AP 31.02 Payment to MWBE subcontractor
Reinstate a prior year encumbrance for a payment that has passed the matching
AP 32.00 process, but is held up for corrections. Reverse the payable transaction.
AP 33.00 Perform a partial liquidation of an encumbrance for a payment of a partial order

AP 34.00 Perform a partial liquidation of a prior year encumbrance
AP 35.00 Accommodate account distributions by line item.
Workflow support of the "stop pay" check function (e.g., request Treasury to
AP 36.00 perform a stop check process w/ bank).
Maintain and release recurring payments based upon user defined amounts and
AP 37.00 payment dates.


Provide for remittance of retainage payable to an escrow agent as part of the

AP 38.00 payment function.
AP 39.00 Calculate retention withholding on a percentage basis
AP 40.00 Associate bonds in lieu of retention to a specific contract
Edit against the flag "Bond in Lieu of Retention"; if "Y", prohibit a retention entry
AP 41.00 when paying the invoice.
AP 42.00 Track retention withheld at the contract level
AP 43.00 Enable a payment to be sent to a "factor"
AP 44.00 Capture "factor" payment history with an association to the vendor record
AP 45.00 "Hold" payments for a selected vendor at the invoice level.
AP 46.00 Approve partial or full batches of payments against invoices.
AP 47.00 Prohibit transactions with insufficient appropriation.
Prohibit transactions with insufficient cash balance to support remittance of the
AP 48.00 payment
AP 49.00 Supports advance payment to vendors, booked to an asset account
AP 49.01 Track prepayment history at the contract (or Purchase Order) level
Offset vendor invoices against prepaid balances for a given contract (or
AP 49.02 Purchase Order)
AP 50.00 Tracks advance payment balance.
AP 51.00 Check for duplicate invoice based upon:
AP 51.01 Invoice #
AP 51.02 Vendor / Dollar amount combinations
Accommodate electronic payments (e.g., EFT, wire transfer, ACH, etc.) with
AP 52.00 electronic remittance advice to the associated vendor.
AP 53.00 Flag an invoice as "disputed" after it has been entered into the system.
AP 54.00 Create multiple electronic payment groupings by EFT, ACH, etc.


AP 55.00 Initiate a request for Treasury to fund remittances via workflow.

AP 56.00 Manually deduct lien amounts from payments to vendors.
AP 57.00 Generate accounts payable checks daily, weekly, monthly or on demand.
AP 58.00 Document garnishment or "factor" remittances with notation to the vendor file.
AP 59.00 Support Positive Pay.
Allow the user (via prompt) to offset open Accounts Receivable invoices against
AP 60.00 open Accounts Payable invoices for the same entity
Produce checks in various sequences (vendor name, zip code, GL account at a
AP 61.00 minimum).
Consolidate multiple invoices for the same vendor on one check, and itemize the
AP 62.00 invoices on the remittance advice.
Generate a special check for one of many invoices processed for the same vendor
AP 63.00 "remit to" information
AP 64.00 Void checks by check number or group of check numbers.
Capture the reissue reason for a check based upon a drop down menu of reasons
AP 65.00 (e.g., stale dated, canceled check, lost, etc.).
AP 66.00 Generate accounting information for void checks that are reissued.
AP 67.00 Enter comments on the remittance advice.
Provide an authorization listing of approved vendor claims for funding prior to
AP 68.00 releasing checks or electronic payments.
AP 69.00 Track employee travel open advance balances.
AP 70.00 Track payments issued to a vendor.
AP 71.00 Allow a Department to inquire on-line as to the status of payments
AP 72.00 Allow a 3rd party vendor to inquire via the Internet on the status of a payment
Change vendor payments on a contract when vendor is acquired / sold to another
AP 73.00 company.


Remittance advice must provide the following information at a minimum: Contract /

AP 74.00 PO #, Invoice #, Invoice date, Description, Gross dollars, Retention, and Net Amount.
Required Fields at a minimum: Invoice #, Invoice date, Invoice Amount, Vendor #,

AP 75.00 Department received date, Routing information within the County.
Ability to process employee travel & expense reimbursements through a self-
AP 76.00 service portal.
AP 77.00 Support batch entry of invoices (auto-balancing and approval prior to posting).
AP 78.00 Apply credit memos against open invoices.
AP 79.00 Inquire online into check clearance status.
Select a vendor for check reissuance (i.e., is not required to be the same party that
AP 80.00
received the initial check)
AP 81.00 Search vendor files using partial vendor names and wildcards.
AP 82.00 Report on invoices using the due by date and vendor name fields.
AP 83.00 Report and query from any field within the accounts payable module.
AP 84.00 Create 1099 file for tax reporting purposes.
Accumulate year-to-date figures by calendar year, fiscal year, quarter or other user-
AP 85.00 defined period for:
Purchases by vendor (i.e., by invoice, purchase order/contract number, purchase
AP 85.01 item, chart of account string).
AP 85.02 Purchases by service type and/or commodity code
AP 85.03 Payments to vendor and/or by contract
AP 85.04 Volume by user
AP 86.00 Produce the following reports:
AP 86.01 Vendor Master Listing (by any element in the file)
AP 86.02 Vendor Multiple Address listing


AP 86.03 Summary Payment Report by Vendor (for a user determined time period)
AP 86.04 Check register
AP 86.05 EFT Disbursement
AP 86.06 Cash Requirements Report
AP 86.07 Ledger Distribution Report
AP 86.08 Intercompany Distribution List
AP 86.09 Procurement Card Reports
AP 87.00 Accumulate and report data by:
AP 87.01 Calendar year
AP 87.02 Fiscal year
AP 87.03 Quarter
AP 87.04 User-defined time period
Provide a complete audit trail of transactions passed from accounts payable to or
AP 88.00 from other applications. Must have an audit trail for transactions related to record
changes within Account Payable module.
Track all payments made to a vendor/supplier referenced by items such as PO,
AP 89.00 Invoice, Contract, vendor type, vendor class, item description, etc.
Accumulate year-to-date dollar payments by vendor for calendar year and fiscal
AP 90.00
year.
Track disbursements by expense account (i.e., leases, employee reimbursements,
AP 91.00
petty cash, etc.).
AP 92.00 Generate AP/GL reconciliation report at the level of the individual payment
Report AP cash disbursements forecast - flexibility to project based upon set criteria
AP 93.00 (I.e. # days).
AP 94.00 Maintain a subsidiary ledger of deposits payable
AP 95.00 Generate a payment based upon hard copy remittance release information

Allow a transaction for retained County funds (e.g., services rendered on a deposit
AP 96.00 transaction) without generating a remittance to the County
AP 97.00 Retain prior year(s) data for comparative reporting.
Capture 1099 type (s) on parent or remit to vendor record (in the event that a
AP 98.00 vendor has different vendor types for different remit to addresses).
Change certain voucher information after check is issued (such as 1099
AP 99.00 distribution).
AP 100.00 Define vendors for 1099 reporting and ability to exclude invoices if necessary (e.g.,
consultants, lawyers, doctors, real estate).
AP 101.00 Flag certain expense types for 1099 tax reporting purposes (e.g., consultants,
lawyers, doctors, real estate).
AP 102.00 Perform 1099 withholding at the vendor level.
103.00 Set up various types of 1099 Forms, including Form 1099 S for Real Estate
AP transactions or 1099 Forms for transactions on P-cards.
AP 104.00 Generate report of all vendor payments over $600 through ERP.
AP 105.00 Upload 1099 data electronically to Federal and State agencies.
AP 106.00 Ability to provide workflow throughout all suites/modules/applications.
AP 107.00 Workflow rules can be based upon the following:
AP 107.01 Tolerances
AP 107.02 Events or "triggers"
AP 107.03 Financial rules
AP 107.04 User-defined parameters
AP 108.00 Appropriate roles, rules and routing
AP 109.00 Ability to provide a flexible, hierarchical approval process.
110.00 Ability to assign secondary approval (e.g., vacation or duplicate approval
AP capabilities).


AP 111.00 Ability to track and report electronic approvals.

112.00 Ability for bi-directional approval, e.g. to start with the supervisor and be routed to
AP the employees.
113.00 Ability to set number of approvals required by type of transaction or threshold such
AP as dollar value.
Ability to automatically re-route transactions if an individual does not act within a
AP 114.00 specified timeframe.
AP 115.00 Ability to provide notifications to parties involved in workflow chain when

escalation is needed.
AP 116.00 Ability to capture performance statistics based on workflow activity (or inactivity).
117.00 Ability to allow individuals with higher levels of authority to approve transactions
AP that have not been approved by individuals with lower levels of authority.
118.00 Ability to track and report every aspect of the electronic approvals (e.g., supervisor
AP did not approve but department head approved).
AP 119.00 Ability to support the following approval assignments:
AP 119.01 Group approvals for individual transactions
AP 119.02 Group approvals for group transactions
AP 119.03 Individual approvals
120.00 Ability to send out broadcast messages to notify of certain events (e.g., pay period
AP when accruing a floating holiday).
121.00 Ability to specify the receivers of broadcast messages (e.g., by bargaining unit, by
AP position, etc.).
122.00 Ability to utilize bulletin board functionality to display broadcast messages upon
AP entry into the system.


123.00 Ability to utilize existing email network (Exchange 5.5 at minimum) to send
AP workflow notifications.
124.00 Ability for necessary forms or documents to be routed to users and/or supervisors
AP for completion upon user-defined events.
125.00 Ability to process expense reimbursements (e.g., travel) through the time & leave
AP aspect of the HRMS system
Ability to calculate allowances based on hours worked, collective bargaining unit,
AP 126.00 and a designated rate unless the employee is receiving an out-of-County meal
reimbursement for the day
127.00 Ability to provide meal/mileage allowance rules based on union, contiguous/non-

AP contiguous, length of time served, and full time/part time status
ACCOUNTS RECEIVABLES
AR 1.00 Ability to maintain a master customer file.
AR 2.00 Ability to establish default account distributions for each receivable.
AR 3.00 Ability to electronically invoice customers.
AR 4.00 Ability to capture expenditure data for billing purposes.
AR 5.00 Ability to provide true balance per customer at any point in time.
AR 6.00 Ability to recognize or accommodate:
AR 6.01 Revenue earned and billed
AR 6.02 Revenue earned, but not billed
AR 6.03 Estimated revenue
Projecting cash flow of receipts based on historical data by accounts
AR 6.04 receivable type
AR 6.05 Sorting and displaying accounts receivable in a prescribed aging format


Ability to receive Electronic Fund Transfers for customer payments with automatic
AR 7.00 entry to the associated account.
Ability to enter a cash receipt transaction on a decentralized (divisional) or
AR 8.00 centralized basis.
Ability to cross reference the vendor file on vendors who owe money and are owed
AR 9.00 money Broward County.
Ability to reduce payments to vendors by the amount of any outstanding amounts,
AR 10.00 with the appropriate security and approval.
AR 11.00 Ability to apply credit memos against customer files.
AR 12.00 Ability to accommodate decentralized cash receipt deposit entry.
Ability to notify specific users if receivables go unpaid for user-defined period of
AR 13.00 time.
AR 14.00 Ability to generate notices/letters to non-paying customers.
Ability to accrue subsequent receipts from a user-defined number of days or date
AR 15.00 range beyond the fiscal year (e.g., all receipts from July 1 - August 31 are accrued
for the prior fiscal year).
AR 16.00 Customer status to include:
AR 16.01 Active
AR 16.02 One time
AR 16.03 Inactive
AR 16.04 Bankrupt
AR 16.05 Deadbeat / In collections
AR 16.06 Debarred
AR 16.07 Grantee (a form of active status)
AR 16.08 Employee


Enable a customer account view that provides a customer's Accounts Payable and
AR 17.00 an Accounts Receivable balance on the same screen
AR 18.00 Record the following customer information in a centralized customer record:
AR 18.01 Balance forward or open items by date
AR 18.02 Last account activity
AR 18.03 Contact name
AR 18.04 Address by type (i.e., remittance, bill to, parent company, etc.)
AR 18.05 Telephone
AR 18.06 Email
AR 18.07 Multiple addresses by type (i.e., remittance, bill to, parent company, etc.)
AR 18.08 Bank account - for auto debit payments against open customer invoices
AR 18.09 Balance due
AR 18.10 Credit statistics, including NSF check
AR 18.11 Customer type (e.g., parks, weights and measures) in a drop down box
AR 18.12 Free form text field associated with the customer record
AR 19.00 History of changes to customer record fields maintained as an audit trail
AR 20.00 Attach multiple customers to a single account.
Check for duplicate customers based on user-defined criteria (e.g., tax ID number,
AR 21.00 alphabetic similarity, phonetic similarity, phone number, postal code, etc.).
AR 22.00 Create lease record that will track customer payments over multiple years
AR 23.00 Limit internal County access to the following customer record information:
AR 23.01 Banking information
AR 23.02 Tax ID number
Enable customers to maintain their contact information through Internet access to
AR 24.00 their customer record


AR 25.00 Automatically assign sequential customer number.

Preserve customer history (e.g., payment transaction history) that is able to be
AR 26.00 accessed via inquiring on the customer record itself
AR 27.00 Automatically assign sequential invoice number.
AR 28.00 Future date an invoice upon generation
AR 29.00 Generate a credit memo for adjustments to a customer invoice
AR 30.00 Generate a debit memo for adjustments to a customer invoice
AR 31.00 Generate electronic invoices
Workflow approval for invoice issuance enabled at the department level (one
AR 32.00 workflow that is used by all departments).
AR 33.00 Produce recurring billings based upon contract terms without user intervention.
Establish a one-time approval path for recurring invoices for the length of their
AR 34.00 underlying contract terms
AR 35.00 Produce an "on demand" invoice
Generate an invoice from costs accumulated (e.g., labor from a Payroll transaction,
AR 36.00 materials procured via Accounts Payable) in a Projects account
Create an invoice record in the system but not generate a hard copy document (e.g.,
AR 37.00 lease accounts, government claims).
AR 38.00 Associate imaged documentation to an invoice.
AR 39.00 Generate customer statements at user defined date intervals from date of invoice
AR 40.00 Free form text field available at the invoice level
Enable a "tickler" function at the invoice level to send a follow-up reminder to a
AR 41.00 departmental mailbox.


Allow the "tickler" to be reset by the user after performing an update transaction to
AR 42.00 the invoice record (e.g., updating the notes field for collection activity
communications)
AR 43.00 Generate consolidated statements for customers with multiple accounts.
AR 44.00 Include Department identifying information associated with each invoice.
AR 45.00 Print a duplicate bill on request.
Store three dunning forms (e.g., three levels of escalation) for generation at defined
AR 46.00 days overdue thresholds
Method of transmitting dunning forms follows the same method (mail or email) of
AR 47.00 transmission that the invoice used
AR 48.00 Allow a user to put dunning letters on hold at the invoice level.
Preclude generation of dunning letters to a customer with "Bankrupt" as status in
AR 49.00 the customer record
Age receivables in user-defined schedules based on charge type, account, customer
AR 50.00 type, etc.
Automatically write-off small discrepancies between the amount due and the
AR 51.00 amount received, based upon single threshold tolerance.
AR 52.00 Apply payments according to the following:
AR 52.01 Partial payments against individual line items on a receivable
Absent an available invoice number, payment is applied to the customer's oldest

AR 52.02 receivable; user confirmation of distribution, the ability to reallocate remittance.
AR 53.00 Apply a late fee in an absolute dollar amount input by the user
Apply a monthly interest charge against an open balance; user inputs the % interest
AR 54.00 rate at the invoice level.


Apply a payment to a "suspense" account for remittances that are pending

AR 55.00 assignment of an account distribution
AR 56.00 Invoice status to include:
AR 56.01 Open
AR 56.02 Closed
AR 56.03 Hold
AR 56.04 Disputed
AR 56.05 Offset
AR 57.00 Edit the penalty or interest charge with appropriate levels of role-based security
AR 58.00 Accommodate multiple payments against a single invoice.
AR 59.00 Account for receipts made in advance as deferred revenues.
AR 60.00 Tools to match payments without a remittance advice include:
AR 61.00 Lookup invoice total amount
AR 62.00 Lookup partial customer name
Lookup ABA routing number on vendor record in AP module (for vendors that have
AR 63.00 selected electronic payments)
AR 64.00 Payment Types:
AR 64.01 Electronic Fund Transfers.
AR 64.02 Checks (capture of check number)
AR 64.03 Cash
AR 64.04 Auto debit against a bank account that is maintained in the customer record
AR 64.05 Offset by funds due from the County to the customer
AR 64.06 Debit card payments
AR 64.07 Credit card payments


AR 65.00 Create accounting adjusting entries for write off after workflow process is complete.
AR 66.00 Apply a convenience fee to credit card transactions based upon either:
AR 66.01 Percentage of the transaction (single, defined percentage)
AR 66.02 Standard flat fee
Invoice against account distributions other than Revenue (e.g., deferred revenue for
AR 67.00 leases, reimbursement of costs advanced).
AR 68.00 Enable lease billing elements including the following:
AR 68.01 Gross lease amount
AR 68.02 Property taxes
AR 68.03 CAM (Common Area Maintenance) based upon property square footage
AR 68.04 Additional services
AR 68.05 Security deposit
AR 68.06 Leasehold improvements credit
AR 68.07 Interest charges
AR 68.08 Late fees
Interface with Accounts Payable module to process refunds with data from the
AR 69.00 customer record.
Generate the receivable reversal entry and reinstatement of the receivable for NSF
AR 70.00 checks.
AR 71.00 Accrue an NSF charge within the invoice record
Drill-down to customer and receivable detail (i.e., date a check is received,
AR 72.00 purpose).
AR 73.00 Receivables write-off list.
AR 74.00 County-wide invoice aging report, by customer
AR 75.00 Department invoice aging report, by customer


AR 76.00 Open invoices

AR 77.00 Open deferred revenue items (advance payments made by customers)
AR 78.00 Access the customer master by a portion of the customer name.
AR 79.00 Ability to generate a variance report by user or by division for:
AR 79.01 Lists of receipts for daily cash deposits
AR 79.02 Cash receipts registers or journals
AR 79.03 Daily bank deposits
AR 80.00 Ability to list receivables written off with the appropriate accounting entry.
AR 81.00 Ability to accommodate automatic reconciliation to the bank.
AR 82.00 Ability to generate a variance report showing revenue accruals vs. actual collection.
Ability to optionally generate a dunning letter or notify a user according to user-

AR 83.00 specified criteria regarding aging and payment history.
Ability to produce reports for receivables reporting (reconcile receipts with
AR 84.00 outstanding bills/invoices).
AR 85.00 Ability to generate an invoice based on activity, statistics and complex formulas in
addition to fixed fee type of invoices.
AR 86.00 Ability to compute complex statistical categories that meets the requirements for an
Aviation department.
AR 87.00 Ability to accommodate revenue and cash flow analysis and forecasting.
AR 88.00 Ability to produce accrual reports at any point in time.
PURCHASING
PUR 1.00 Support pre-encumbrance and encumbrance control for budgeted funds.
Copy information from one process to another without re-keying (i.e., requisition to
PUR 2.00 purchase order).


Disable the purchase requisition function after a defined date within a given fiscal
PUR 3.00 year
PUR 4.00 Disable the purchase order function after a defined date within a given fiscal year
PUR 5.00 Drill down to supporting documents and drill across to other system modules.
PUR 6.00 Characterize an RFP solicitation status as:
PUR 6.01 Open
PUR 6.02 Pending
PUR 6.03 Awarded
PUR 6.04 User-defined criteria
PUR 6.05 Protest
PUR 7.00 Characterize requisition status as:
PUR 7.01 Open
PUR 7.02 Closed
PUR 7.03 Rejected
PUR 7.04 Cancelled
PUR 7.05 On bid
PUR 7.06 Pending
PUR 8.00 Receive, record and tabulate solicitation information, including:
Capture basic solicitation info (bidder name, address, contact info, bid
PUR 8.01 bond, bid surety, participation goals, status, etc.)
PUR 8.02 Associate County bid addenda to an open procurement item
Enable the proposer to add bid exceptions and assumptions in a text entry
PUR 8.03 field.
Tabulate solicitation information including unit vendor, vendor #, prices,
PUR 8.04 unit volumes, and total price.


PUR 8.05 Populate a PO form with the tabulation results above

Enable a separate notes field for County bid analysis results (notation of
PUR 8.06 resolution of bid exceptions, etc.)
Export solicitation information to a contract file upon user status change to
PUR 9.00 'awarded'.
PUR 10.00 Process and track receipt of goods/services.
PUR 11.00 Provide barcode support for merchandise receipt
PUR 12.00 Track vendor performance based upon the following measures:
PUR 12.01 Order accuracy / services delivered (Y/N)
PUR 12.02 Fully delivered (e.g., no back order)
PUR 12.03 Price
PUR 12.04 Timeliness
PUR 12.05 Hidden product damage
PUR 12.06 Condition upon delivery
PUR 13.00 Apply purchase lead time in After Receipt of Order (ARO) terms
Indicate vendor compliance (i.e. performance) with goal participation criteria after
PUR 14.00 a contract is complete.
PUR 15.00 Record and maintain history of purchases, commodities, and volumes.
PUR 16.00 Support three-way matching of documents for the Accounts Payable module
PUR 17.00 Support commodity code (e.g., NAICS, NIGP, etc.)/stock number.
PUR 18.00 Capture and maintain buyer name to each order transaction.
Interface automatic entry of purchasing information into the inventory module
PUR 19.00 (e.g., stock received)
Support creation of a "shell record" from receiving information for the fixed assets
PUR 20.00 module


Maintain history of all purchasing transactions, (e.g., requisitions, bid/quotes,

PUR 21.00 vendor record changes, and receiver information).
PUR 22.00 Support updating general ledger accounts for all procurement transactions.
PUR 23.00 Look up real-time status of in-process purchasing transactions.
PUR 24.00 Track last purchase date and amount for any item.
PUR 25.00 Attach scanned documents to a purchasing record (e.g. requisition)
If a purchase order is cancelled, re-use the requisition for another purchase order
PUR 26.00 approval transaction
PUR 27.00 Document output format- specific form printing
Support EDI or fax capabilities for purchase orders and other vendor/procurement
PUR 28.00 functions.
PUR 29.00 Characterize vendor record status as:
PUR 29.01 Open
PUR 29.02 Grantee
PUR 29.03 Debarred
PUR 29.04 Temporary (one time)
PUR 29.05 Hold payment(flexibility)
PUR 29.06 Inactive
PUR 30.00 Create an enterprise wide, master vendor file which interfaces with other modules.
PUR 31.00 Capture 1099 information by vendor.
Track "pool of vendors" that have been pre-approved for contract services based on
PUR 32.00 categories (i.e., architects)
Enable a field in the vendor record to capture a credit rating item (populated
PUR 33.00 manually; no interface to a reporting agency)


Track the history of changes to the credit rating in the vendor record, with dates
PUR 34.00 changes have been made
Maintain pricing information, quantity breaks, freight terms and shipping
PUR 35.00 information for each vendor.
Consolidate vendor history from multiple, redundant records into a single vendor
PUR 36.00 record
PUR 37.00 Retain history of deleted or deactivated vendor from vendor listing.
PUR 38.00 Rate vendor at each event point based upon performance history
Search vendor files from within a purchasing processes (i.e. requisition and
PUR 39.00 purchase order).
PUR 40.00 Create vendor groupings for specific commodities
PUR 41.00 Create vendor groupings for specific locations
PUR 42.00 Maintain an online audit trail for changes to the vendor master file.
PUR 43.00 Allow vendor file to contain the following data elements at a minimum:
PUR 43.01 Parent/child relationships
PUR 43.02 Federal FEIN
PUR 43.03 Vendor name
PUR 43.04 Vendor phone & fax numbers
PUR 43.05 Multiple vendor business addresses to indicate multiple operating locations
PUR 43.06 Multiple vendor "remit-to" addresses
PUR 43.07 Vendor e-mail & web site information
PUR 43.08 Minority status, from a table of valid status types
PUR 43.09 Disadvantaged business flag
PUR 43.10 Woman-owned business flag
PUR 43.11 Small business flag


PUR 43.12 Veteran business flag

PUR 43.13 Vendor classification
PUR 43.14 Key vendor contacts
PUR 43.15 Invoice dollar limit per vendor
PUR 43.16 Default chart of accounts distribution
PUR 43.17 Payment method
PUR 43.18 Payment Terms
PUR 43.19 Delivery Terms
PUR 43.20 Local Preference
PUR 43.21 Demographic information
PUR 43.22 Account number (assigned by vendor to County account)
PUR 43.23 Business License Number
PUR 43.24 Dun & Bradstreet Number
PUR 43.25 EEO expiration date
PUR 43.26 EEO number
PUR 43.27 Insurance certification (Y/N) and expiration date
PUR 43.28 Type of company (e.g., corporation, partnership, etc.)
PUR 43.29 Main commodity codes
PUR 43.30 Transaction history
Require mandatory vendor information be entered prior to creation of the vendor
PUR 44.00 file (e.g., registration / certification).
PUR 45.00 Detect duplicate vendor information.
Include authorized distributors in a vendor's (e.g., manufacturer's) record in a
PUR 46.00 parent-child relationship
PUR 47.00 Allow the selective purge of vendors via a user query routine


Maintain statistics in dollar amounts for each vendor over a date range for the
PUR 48.00 following criteria:
PUR 48.01 Payment history
PUR 48.02 Order history
PUR 48.03 Discounts taken
PUR 48.04 Discounts lost
PUR 48.05 Purchase price variances (retainage)
PUR 49.00 Search for a vendor by:
PUR 49.01 Commodity code
PUR 49.02 FEIN
PUR 49.03 Vendor Name
PUR 49.04 Vendor Number
PUR 49.05 Vendor Description
Maintain the following "header" data elements in respect to procurement
PUR 50.00 transactions:
PUR 50.01 Origin of procurement request (i.e., Department contact information.)
PUR 50.02 Date encumbered / pre-encumbered
PUR 50.03 Date requested
PUR 50.04 Date ordered
PUR 50.05 Date filled
PUR 50.06 Grant expiration date (if applicable)
PUR 50.07 Requested delivery date at the line item level
PUR 50.08 Shipping address at the line item level
PUR 50.09 Delivery instructions (pick-up, ship to, other)
PUR 50.10 Invoice routing information
PUR 50.11 Requisition number


PUR 50.12 Commodity code (e.g., NIGP, NAICS, etc.)

PUR 50.13 Vendor Name & Address
PUR 50.14 Vendor Number
PUR 50.15 Comment (text) field
Work Order Number (for internal service requests and maintenance
PUR 50.16 activities that are contracted out)
PUR 50.17 Contract/Agreement Number
PUR 50.18 Total dollar amount per transaction
PUR 51.00 Maintain separate competitive and non-competitive solicitation processes.
PUR 52.00 Maintain the following "line item" data elements on procurement transactions:
PUR 52.01 Quantity requested
PUR 52.02 Quantity received
Text field (to record reason for any difference between quantity requested
PUR 52.03 and quantity ordered)
PUR 52.04 Unit of measure
PUR 52.05 Description of unit of measure
PUR 52.06 Unit price
PUR 52.07 Description
PUR 52.08 Commodity code (e.g., NIGP, NAICS, etc.)
PUR 52.09 HAZMAT charges
PUR 52.10 Freight/Shipping charges
PUR 52.11 Account codes
PUR 53.00 Allow negative numbers and zero in line items of purchase orders.
PUR 54.00 Perform the following requisition functions online:
PUR 54.01 Inquiry
PUR 54.02 Add


PUR 54.03 Change

PUR 54.04 Cancel
PUR 54.05 Reject
PUR 54.06 Delete
PUR 55.00 Assign a priority code to a requisition record
PUR 56.00 Include the following fields in a requisition:
PUR 56.02 Requestor / initiator
PUR 56.03 Ship to address from a drop down menu
PUR 56.04 Receiver department
PUR 56.05 Dollar value
PUR 56.06 Unit quantity
PUR 56.07 Accounting distribution
PUR 56.08 Item description
PUR 56.09 Funding source
PUR 57.00 Allow changes to all fields in a requisition record prior to it being finally approved
Allow a requisition transaction to move forward through the approval path with a
PUR 58.00 negative and zero dollar value.
New purchase requisitions will test whether a commodity code item is already in
PUR 59.00 County inventory prior to routing the requisition record for approval.
Requisitions that indicate a commodity code is a stocked item will display the
PUR 60.00 amount on hand
PUR 61.00 Provide for multiple lines of input per individual requisition.
PUR 62.00 Assign buyer responsibilities based upon user define requirements
PUR 63.00 Display the results of the approval path for a completed procurement item:


PUR 63.01 Requisition

PUR 63.02 Purchase order
PUR 64.00 Capture the fixed asset classification code in the purchase requisition.
PUR 65.00 Capture the fixed asset description in the purchase requisition.
PUR 66.00 Inquire on requisitions by:
PUR 66.01 By date
PUR 66.02 By requester
PUR 66.03 By Department
PUR 66.04 By budget account code
PUR 66.05 By commodity
PUR 66.06 By user-defined field
Edit against an account table for valid account codes (i.e., fund, department, object,
PUR 67.00 and/or project).
Track requisitions and automatically date and time stamp (received, accepted,
PUR 68.00 returned, re-received) with notes and comments.
PUR 69.00 Convert lines of requisitions to multiple purchase orders and different vendors.
PUR 70.00 Record the following minimum quote data:
PUR 70.01 Quote number (user-assigned)
PUR 70.02 Minority status, from a table of valid status types
PUR 70.03 Disadvantaged business flag
PUR 70.04 Woman-owned business flag
PUR 70.05 Small business flag
PUR 70.06 Veteran business flag
PUR 70.07 Vendor Name & Address
PUR 70.08 Vendor contact person
PUR 70.09 Vendor phone


PUR 70.10 Vendor fax

PUR 70.11 Contacted by
PUR 70.12 Contact Date
PUR 70.13 Item description
PUR 70.14 Bid bond expiration date
PUR 70.15 Unit quantity
PUR 70.16 Unit price (positive or negative number)
PUR 70.17 Comment (text) field
PUR 71.00 Tickler function to remind the buyer of a bid bond expiration
PUR 72.00 Support the following types of solicitations:
PUR 72.01 RFP / Request for Bids/RLI/RFI
PUR 72.02 Informal solicitation
PUR 72.03 Phone and fax quotes
PUR 72.04 Written quotes
Produce a list of potential vendors/bidders who provide the requested commodities
PUR 73.00 based on a (NIGP, NAICS, etc.) commodity coding system.
Associate a list of goal participation criteria vendors/bidders to desired commodity
PUR 74.00 codes
PUR 75.00 Create solicitation "mailing" lists of vendors by specific commodities.
PUR 76.00 Allow inquiry into entire solicitation or solicitation item by:
PUR 76.02 Vendor number
PUR 76.03 Department/division
PUR 76.04 Bid / Solicitation number
PUR 76.05 Buyer
PUR 76.06 Commodity Code


Support the entry of vendor solicitation responses by third parties via the Internet
PUR 77.00 within the purchasing system.
PUR 78.00 Gather historical information of solicitation activity by:
PUR 78.01 Awards
PUR 78.02 Dollar amounts
PUR 78.03 Vendor
PUR 78.04 Buyer
PUR 78.05 Commodity
PUR 79.00 Track vendor solicitation activity by:
PUR 79.01 Vendor request for bid packet
PUR 79.02 Vendor response history
PUR 79.03 Past awards
PUR 79.05 New vendors
Capture a vendor's potential interest to bid (e.g., looking up a bid that has been
PUR 80.00 posted on the Internet via ERP).
Email bid addenda to vendors that have in some way expressed an interest in
PUR 81.00 bidding (e.g., inquired on a procurement)
PUR 82.00 Convert awarded solicitation to approved contract.
PUR 83.00 Create and track Master agreement and SE's purchase orders
PUR 84.00 Assign multiple encumbrances to a single contract.
Allow a user to assign encumbrance amounts each fiscal year for contracts spanning
PUR 85.00 multiple fiscal years.
PUR 86.00 Flag a contract as living wage compliant
PUR 87.00 Flag a contract as living wage applicable
PUR 88.00 Close and reopen contracts across fiscal years.


PUR 89.00 Assign a spending limit for each fiscal year over the life of the contract
PUR 90.00 Generate a warning when a spending threshold on a contract will be exceeded.
PUR 91.00 Maintain an audit trail of contract change orders
Monitor contractor insurance certification expiration dates (pre-qualification or
PUR 92.00 construction projects).
PUR 93.00 Generate milestone based notifications to vendors with an editable message.
PUR 94.00 Manually override the system-assigned number for a contract record
PUR 95.00 Enforce a hard contract stop by:
PUR 95.01 Contract date (expiration)
PUR 95.02 Contract dollar amount (cap)
PUR 96.00 Provide a notification/alert to indicate contract expiration date.
Manually override system-assigned Formal Sealed Bid and Request For Proposal
PUR 97.00 (RFP) numbers
PUR 98.00 Link contract numbers to solicitation and Request For Proposal (RFP) numbers.
PUR 99.00 Associate multiple contracts to a single Formal Sealed Bid or solicitations
PUR 100.00 Maintain the following historical information for all contracts:
PUR 100.01 Dollar value of base agreement
PUR 100.02 Milestones
PUR 100.03 Start date
PUR 100.04 Expiration date
PUR 100.05 Date of Legislative approval
PUR 100.06 Status (text reference field)
PUR 100.07 Buyer (text reference field)
PUR 100.08 Payment schedule & adjustments
Contingency amounts by % of contract or flat dollar amount (above base
PUR 100.09 agreement)


PUR 100.10 Next insurance expiration date

PUR 100.11 Retainage %
PUR 100.12 Vendor number with drill down to vendor record
PUR 100.13 goal participation criteria goal %
PUR 100.14 Performance bond? (Y/N)
PUR 100.15 Bond in Lieu of Retention? (Y/N)
PUR 100.16 Contract number
PUR 100.17 Buyer
PUR 100.18 Contact information(i.e.)
PUR 100.19 Contract administrator's name
PUR 101.00 Tickler function to remind the Buyer of the next insurance expiration date
PUR 102.00 View, online and in real-time, payments to/from contract parties.
PUR 103.00 Include a free-form text field in each contract
PUR 104.00 Track retainage to a holding account at the contract level
PUR 105.00 Provide a workflow for contract approval
PUR 106.00 Attach document images to contract data files.
PUR 107.00 tracking renewal and replacement of contracts on timely basis by buyer
PUR 108.00 Assign a number to a purchase order automatically.
PUR 109.00 Create purchase orders from requisitions, bid/quotes and contracts.
Populate the PO form with contact information for the Buyer and the ordering
PUR 110.00 department
PUR 111.00 Provide free form text input at the purchase order header
PUR 112.00 Allow free form text input at the purchase order line item level.
PUR 113.00 Enforce threshold amounts for purchase orders in relation to:
PUR 113.01 A solicitation limit (not in excess of $10,000)
PUR 113.02 Contracts


PUR 113.03 Approval thresholds

PUR 113.04 Approver or approvers
PUR 114.00 Assign line items from multiple requisitions to Purchase Orders
115.00 Aggregate requests for identical commodity codes into a single Purchase Order
PUR record
PUR 116.00 Indicate shipping information at the line item level in a Purchase Order record
117.00 Prohibit changes to an approved Blanket Purchase Order (BPO) at the end user
PUR level. (e.g., commodity codes, pricing, value, etc.)
118.00 Direct Purchase Order requests against a BPO have an edit step to confirm pricing,
PUR commodity codes, etc.
PUR 119.00 Send purchase orders to vendors via e-mail
PUR 120.00 Send purchase orders to vendors via fax within the ERP system
PUR 121.00 Maintain field data including:
PUR 121.01 Guaranteed delivery date
PUR 121.02 Quoted price
PUR 121.03 Quantity
PUR 122.00 Maintain revisions to the following fields:
PUR 122.01 Guaranteed delivery date
PUR 122.02 Quoted price
PUR 122.03 Quantity
PUR 123.00 Carry over open purchase orders to the following fiscal year.
124.00 Post procurement card transactions to a default general ledger account assigned to
PUR the card account number.
Enable the user to allocate individual procurement card transactions to the
PUR 125.00 appropriate commodity code.


126.00 Allow for web-enabled requisitioning and order issuance with auto-management of
PUR P-card account assignment.
PUR 127.00 Automatically match vendor invoice, purchase order and purchase order receipt.
PUR 128.00 Review vendors and outstanding purchase orders during the match process.
PUR 129.00 Maintain receiving discrepancy file by:
PUR 129.01 Vendor
PUR 129.02 Stock number
PUR 129.03 Commodity
PUR 129.04 user defined
PUR 129.05 Dates
PUR 129.06 Purchase order number
PUR 130.00 Override unmatched status with the proper security level.
PUR 131.00 Update the fixed asset shell upon receipt of item flagged as a fixed asset.
PUR 132.00 Audit receiving data by:
PUR 132.01 User ID
PUR 132.02 Received date
PUR 132.03 user defined
PUR 133.00 Flag received goods for entry into inventory by commodity code.
PUR 134.00 Ability to accommodate vendor self-service:
PUR 134.01 vendor registration
PUR 134.02 address update
PUR 134.03 contact update
PUR 134.04 download of forms from website
PUR 134.05 submit forms online
PUR 135.00 Ability to e-mail notifications of bid solicitations and RFPs to vendors.


136.00 Ability to link the master service agreements to the electronic catalog and perform
PUR strategic sourcing services in Phase 1 that may include:
PUR 136.01 Assessment of current spend
PUR 136.02 Assessment of the supply market
PUR 136.03 Total cost analyses of current spend
PUR 136.04 Identification of suitable suppliers
PUR 136.05 Development of a sourcing strategy
PUR 136.06 Negotiation with suppliers
The ability to track results of strategic sourcing through a purchasing
PUR 136.07 scorecard within the enterprise scorecard.
The ability to track Supplier information, including total spend, days to pay,
PUR 136.08 and the ability to rank and track the overall satisfaction with the supplier as
an organization and by product or service supplied.
PUR 137.00 Ability to develop customized catalogs
PUR 138.00 Ability to have browser based ordering capability including the features:
PUR 138.01 electronic multimedia catalogs
PUR 138.02 search engine
PUR 138.03 workflow approval
PUR 138.04 shopping cart order building
PUR 138.05 user profiling for requisitioning
Ability to allow via Intranet system status, frequently asked questions, policies and
PUR 139.00 procedures, state and local codes, libraries of clauses and other Purchasing related
information.
PUR 140.00 Ability to develop customized catalogs by vendor and item.
141.00 Ability to create on-line drafts and templates for use in drafting new online bids and
PUR quote requests.


142.00 Ability to target distribution of the on-line bid or quote to suppliers by commodity
PUR code.
PUR 143.00 Provide an export feature to the MS-Office desktop application suite.
144.00 Report on time a document is parked (open) for an approval decision in a workflow
PUR driven approval process:
PUR 144.02 Vendor number
PUR 144.03 Accounting distribution
PUR 144.04 Purchase Order or Requisition number
PUR 144.06 Length of time in approval path (days)
PUR 144.07 Last date of action
PUR 144.08 Buyer
PUR 145.00 Produce the following reports:
Requisition Report, which includes the fields of buyer, fund, and
PUR 145.01
department
PUR 145.02 Listing of total contract amounts and unencumbered contract amounts
PUR 145.03 PO vs. Invoice Variance Report
The amount of time (in days) that a Purchase Order or Contract Record has
PUR 145.04 spent in the approval path
The amount of time (in days) between the approval of a Requisition and the
PUR 145.05 issuance of a Purchase Order
Change order report that includes the fields of original PO amount, date of
PUR 145.06 change, revised PO amount, original PO date, revised PO date
PUR 145.07 Vendor performance/expenditure report
PUR 145.08 Requisition Status


PUR 145.09 Sole Source / Emergency Monitor Report

PUR 145.10 Vendor Report
PUR 145.11 Performance Reports
PUR 145.12 Master Agreement Lists
PUR 145.13 Other user defined custom report as required by the organization
PROJECTS
PR 1.00 Record and maintain data at the following levels of detail:
PR 1.01 Project
PR 1.02 Sub-project
PR 1.03 Program
PR 1.04 Work Breakdown Structure (WBS)
PR 1.05 Work order
PR 1.06 Project owner (e.g., responsible party)
PR 1.07 Type of Work
PR 1.08 Associate projects to fund(s)
PR 1.09 Associate projects to department
PR 1.10 Associate Contract
PR 1.11 Capture work order number at the transaction level, if appropriate
PR 1.12 Establish a project life budget on a year-by-year basis
PR 1.13 Accumulate project life to date spend activity on year-by-year
PR 1.14 Flag a project as a capital project or user defined requirement
PR 1.15 Criteria to define a project's status:
PR 1.16 Active
PR 1.17 Inactive
PR 1.18 Cancelled
PR 1.19 Hold

PR 1.20 Pre-funded
PR 1.21 Planned
PR 1.22 Complete
PR 1.23 Closed
PR 2.00 Flag project as reimbursable or user defined requirement
Generate indirect cost data based upon a cost allocation plan (e.g., accrued leave,
PR 3.00 overhead, etc.).
PR 4.00 Record timesheet information against a project to include costs/hours by:
PR 4.01 Date
PR 4.02 Role
PR 4.03 Rate (e.g., overtime, holiday, acting up, etc.)
PR 4.04 Employee
PR 4.05 Labor hours
PR 4.06 Application of overhead rates
PR 5.00 Project budgets (balanced) across funds.
PR 6.00 Spread project costs among sub-project items on a % basis
PR 7.00 Spread project costs by different % for different phases of the WBS.
PR 8.00 Spread project costs in a hierarchical structure, using absolute amounts
PR 9.00 Support project forecasting and analysis tools.
PR 10.00 Associate multiple funding sources with projects:
PR 10.01 Operating
PR 10.02 Local funding
PR 10.03 State funding
PR 10.04 Federal funding
PR 10.05 Funds advanced
PR 10.06 Capital


PR 10.07 Grants
Associate project funding source (capital only) to actual expenditure at the line item
PR 11.00 level
Test the total of annual project budgets against the lifetime project budget at the
PR 12.00 time of budget load
PR 13.00 Establish annual project budgets, encumbrances and expenditures.
PR 14.00 Establish project life budgets, track life to date expenditures.
Apply project budget control with a hard stop to the user if the capital
PR 15.00 appropriation (annual) is exceeded.
Apply project budget control with a hard stop to the user if the cash budget at the
PR 16.00 project account level is exceeded.
PR 17.00 Budget and record project financial activity over multiple years.
PR 18.00 Budget and record project cash balances over multiple years.
PR 19.00 Ability to classify the project by:
PR 19.01 Type of project based upon table driven criteria
PR 19.02 Location
PR 19.03 Administering Department/Division
PR 20.00 Track multiple dates associated with a project:
PR 20.01 approval date
PR 20.02 Planned start date
PR 20.03 Actual start date
PR 20.04 Planned completion date
PR 20.05 Other user defined dates
PR 20.06 Project completion date
PR 21.00 Track multiple dates associated with a WBS element:
PR 21.01 Planned start date


PR 21.02 Actual start date

PR 21.03 Planned completion date
PR 21.04 Project completion date
PR 22.00 Track project management details in the header record, including:
PR 22.01 Project manager
PR 22.02 Project manager contact information
PR 22.03 Department head
PR 22.04 Unit head
PR 22.05 GIS Code
PR 22.06 Period of Probable Usefulness
PR 22.07 Bond Ordinance Number
PR 22.08 Remaining project cash balance
PR 22.09 Remaining project budget balance
PR 22.10 Capital funding flag
PR 22.11 Capitalization flag (i.e. to be capitalized in the fixed asset record)
PR 22.12 Flag a project as reimbursable
Capitalize project expenditures for projects that have been flagged as capital once
PR 23.00 their status is "Complete"
PR 24.00 Associate projects with other projects in a hierarchical structure.
PR 25.00 Associate projects into an overarching program.
PR 26.00 Classify project costs according to task (i.e., inspection, design).
Segregate funds dedicated for selected activities in projects (e.g., set aside funds for
PR 27.00
planned activities as they become known).
PR 28.00 Validate charges against project master files to determine if:
PR 28.01 Charges are to open projects


Accounts charged are valid for specified projects (e.g., costs are valid or
PR 28.02 budgeted for the project).
Allocate overhead/indirect cost to projects, including the use of multiple overhead
PR 29.00 rates.
PR 30.00 Create user defined reimbursement categories.
PR 31.00 Maintain tables of overhead cost allocations and apply to specified projects.
Accumulate, track and report on costs associated with a particular activity or type
PR 32.00 of service.
Enable billing of overtime hours to a project, even if the labor resource is not
PR 33.00 overtime eligible.
PR 34.00 Aggregate project costing information from the GIS code associated to a project
PR 35.00 Provide on-line access to actual & budgeted cost information
PR 36.00 Maintain cost data across multiple fiscal years.
PR 37.00 Track and report reimbursable percentages of costs.
PR 38.00 Attach reimbursable percentage to associated expenditure.
PR 39.00 Accumulate costs from the following sources:
PR 39.01 Timekeeping & attendance system
PR 39.02 Pay variances including overtime, sick days, holidays, etc.
PR 39.03 Accounts payable information
PR 39.04 Mileage/fuel expenditures
PR 39.05 Equipment time
PR 40.00 Drill-down from any field within the project accounting screen.
PR 41.00 Cash balance by project
PR 42.00 Generate on-line error reports.


Query and create user-defined reports on project revenue and expenditure data in
PR 43.00 detail or summary form.
PR 44.00 Calculate variance analysis on a life to date budget amount.
GRANTS
GR 1.00 Track grant applications.
GR 2.00 Capture the following "header" information at a minimum for each grant, including:
GR 2.01 Grantor, w/ comprehensive contact information
GR 2.02 Sub-grantor, w/ comprehensive contact information
GR 2.03 Grant name
GR 2.04 Grant type
GR 2.05 Pass through from
GR 2.06 Grant Number
GR 2.07 Contract required? (Y/N)
GR 2.08 Contract number
GR 2.09 Contract approved? (populated via completion of a workflow transaction)
GR 2.10 Responsible department
GR 2.11 Date of application
GR 2.12 Date of award
GR 2.13 Date(s) to request reimbursement
GR 2.14 Planned grant term (start date and end date)
GR 2.15 Actual grant term (start date and end date)
GR 2.16 Grant draw down priority
GR 2.17 Grant closing date
GR 2.18 Grant total budget
GR 2.19 Grant Administrator

GR 2.20 Project/Grant Manager

GR 2.21 Ticker function for grant expiration
Enables tracking of multiple funding sources for an individual grant, the following at
GR 3.00 a minimum:
GR 3.01 Federal funds
GR 3.02 State funds
GR 3.03 Foundation funds
GR 3.04 Legislative awards
GR 3.05 Local match
GR 3.06 Other user-defined fields
GR 4.00 Track grant expenditure activity to the subcontractor level
Grant activity over multiple years is available for on-line inquiry to County system
GR 5.00 users
GR 6.00 Track revolving loan funds including associated interest and terms.
GR 7.00 Account for grant revenues and expenditures for the following periods:
GR 7.01 Fiscal year
GR 7.02 Grant year
GR 7.03 State fiscal year
GR 7.04 Federal fiscal year
GR 7.05 Grant life to date
GR 8.00 Associate multiple projects to a single grant.
GR 9.00 Associate multiple grants to a single project.
GR 10.00 Establish grant budgets based on multiple fiscal years
GR 11.00 Establish grant budgets based on multiple grant years
GR 12.00 Track administrative costs to a grant.
GR 13.00 Carry forward appropriations at year end to the next grant year.


GR 14.00 Track the following grant application information:

GR 14.01 Grant number
GR 14.02 Grant type
GR 14.03 Grant name
GR 14.04 Grant description
GR 14.05 Grantor
GR 14.06 Grantor contact information
GR 14.07 Date application submitted
GR 14.08 Date application approved
GR 14.09 Grant application deadline
GR 14.10 Grant approval amount, with change history
GR 14.11 Grant budget
GR 14.12 Grant fiscal calendar
GR 14.13 Grant beginning date
GR 14.14 Grant expiration date
GR 14.15 Local match amount
GR 14.16 County point of contact information
GR 14.17 Reimbursement schedule
GR 14.18 Application approval by Board
GR 15.00 "Tickler" function to capture each date at the grant header level:
GR 15.01 Grant application deadline
GR 15.02 Grant closing date
GR 15.03 Reimbursement deadline
GR 15.04 Report deadline
GR 16.00 Reset "tickler" at the user's discretion
GR 17.00 Capture all grant financial activity through the accounting system of record


GR 18.00 Capture and report local match allocated to a County grant.

GR 19.00 Capture and report local match of sub recipients where County is grantor.
GR 20.00 Track expenditures and revenues for each grant by:
GR 20.01 General ledger account numbers
GR 20.02 Grantor
GR 20.03 Payroll codes
GR 20.04 Grant Number
GR 21.00 Track advances received from grantor agencies as deferred revenue
GR 22.00 Track cash receipts from grantor agencies as revenue
GR 23.00 Track actual expenditures against budgeted expenditures
Generate reimbursement requests (hard copy or electronic) to grantor agencies
GR 24.00 from expenditure data.
Grant reimbursement requests populate an invoice in the Accounts Receivable
GR 25.00 module
GR 26.00 Create a reimbursement request form
GR 27.00 Track grant advances made by the County to provider agencies
GR 28.00 Establish and adjust budgets at the individual grant level.
GR 29.00 Perform a funds test against a grant record at:
GR 29.01 The appropriation year
GR 29.02 The grant year(grantor's fiscal year)
GR 29.03 The grant life to date
GR 30.00 Use existing grants as templates to establish a new grant.
GR 31.00 Characterize a grant as an operating or capital grant.
GR 32.00 Prioritize grant draw-downs (i.e., grant A first, grant B second, etc.).
GR 33.00 Supports electronic grant checklist to facilitate application process.
GR 34.00 Grant summary history available via on screen inquiry.


GR 35.00 Archive expired grants or non-awarded grants.

GR 36.00 Accept electronic wire transfers for draw-down/letters of credit.
GR 37.00 Roll-up grant to higher levels for internal and external reporting.
Route an electronic approval for permission to apply for a grant (after the header
GR 38.00 record has been created).
Establish an "accumulator" field to track the repayment activity. This "accumulator"

GR 39.00 activity does not result in a posting of data to the County's financial system.
Enable grant accounting to provide a self-balancing set of books without creating a

GR 40.00 separate fund for each grant.
GR 41.00 Export reports into popular desktop applications (I.e., Microsoft Office).
GR 42.00 Support report definitions with user-defined date ranges
GR 43.00 Report on grant revenues less expenditures
GR 44.00 Generate a grant budget to actual variance analysis
GR 45.00 Perform "what if" scenarios on grant revenues/expenditures.
GR 46.00 Provide the following reports:
GR 46.01 Schedule of financial activity by granting agency
GR 46.02 Federal revenues and expenditures
GR 46.03 Grant application aging report
GR 46.04 Grants trial balance, by year, with life to date accumulators
"Fiscal period" statements (grant income statement, balance sheet)
GR 46.05 generated on demand
GR 46.06 Other user-defined reports(ad-hoc) Reports
FIXED ASSETS
FA 1.00 Comply with GASB 34 reporting requirements, including:


Reconciliation of the Governmental Funds Balance Sheet to the Statement

FA 1.01 of Net Assets
Reconciliation of the Statement of Revenues, Expenditures, and Changes in
FA 1.02 Fund Balances of Governmental Funds
FA 1.03 Capital assets reporting for governmental funds.
FA 1.04 Component unit reporting for capital assets.
Purchasing module to automatically create a fixed asset "shell" when a combination
FA 2.00 of the following criteria are met:
FA 2.01 Commodity code
FA 2.02 Dollar amount ($X,000)
FA 2.03 Account distribution
Identify fixed assets by purchasing transaction line item, commodity code, or
FA 3.00 account coding.
FA 4.00 Account for assets category with tabled definitions:
FA 4.01 Land
FA 4.02 Land Improvements
FA 4.03 Buildings
FA 4.04 Building Improvements
FA 4.05 Leasehold improvements
FA 4.06 Intangibles
FA 4.07 Equipment
FA 4.08 Furniture and fixtures
"Other" monitored assets (i.e., computers and communications equipment
FA 4.09 [hardware, software and documentation], cameras) with further table
definitions:
FA 4.10 Physical client and server hardware products


FA 4.11 Operating system software products and versions

FA 4.12 Application development software products and versions
FA 4.13 Networking products and versions
Relationship of one IT asset to another must be recordable in each
IT asset record (i.e. all hardware and software assets used to create
FA 4.14 a service must be related to that service. All data comm switches
connected to a router must be related to that router)
FA 4.15 "High risk" assets (e.g., firearms)
FA 4.16 Vehicles
FA 4.17 Capitalized leases / lease purchase
FA 4.18 Construction in progress
FA 4.19 Pipe
FA 4.20 Other user defined table definitions as required
FA 4.21 Infrastructure, with the subcategories:
FA 4.22 Sewers
FA 4.23 Bridges
FA 4.24 Buildings
FA 4.25 Bulkheads
FA 4.26 Drainage
FA 4.27 Groundwater waste
FA 4.28 Highways
FA 4.29 Paving of roads
FA 4.30 Parking lots
FA 4.31 Park roads & paths
FA 4.32 Traffic control devices
FA 5.00 Account for assets at the sub-category level (table driven).


FA 6.00 Associate accounting purchase information at the individual asset level

FA 7.00 Project number associated with the asset
FA 8.00 Locate an item by:
FA 8.01 Asset Number
FA 8.02 Bar Code Number
FA 8.03 Description
FA 8.04 Grant number
FA 8.05 Serial (or VIN for vehicles) number
FA 8.06 Component items
FA 8.07 Location
FA 8.08 Custodian or responsible party
FA 8.09 Cost center
FA 8.10 Department
FA 8.11 License plate
FA 8.12 Acquisition date
FA 8.13 Acquisition cost
FA 8.14 Condition
FA 8.15 Valuation
FA 8.16 Depreciation amount
FA 8.17 Asset class
FA 9.00 Specify the location of an asset including:
FA 9.01 Building and room number
FA 9.02 Lot size
FA 9.03 Address
FA 9.04 Parcel number
FA 9.05 Legal description


FA 9.06 Floor Plan

FA 9.07 Pole number
FA 9.08 Free form text field
FA 9.09 Underground
FA 9.10 GIS Coordinates
FA 10.00 Provide bar code associations to individual assets
Support the fixed assets inventory process with handheld bar code reader
FA 11.00 capability.
FA 12.00 Drill back from the asset record to the transaction history that purchased the item.
FA 13.00 Track and maintain asset location history.
Manually assign specific asset number(s) that are generated from the third-party
FA 14.00 bar coding system.
The bar code number is a required field before a capital asset record can be posted
FA 15.00
to the system.
FA 16.00 Track the detailed cost of each item.
Flag assets with disposal restrictions and display the restriction message for user
FA 17.00 handling (e.g., federal grant items that must be returned to the federal
government).
FA 18.00 Track lease asset items with a zero value
FA 19.00 Associate warranty information to an individual asset
FA 20.00 Attach an image(s) and/or documents associated with the asset to the record.
FA 21.00 Asset status to include:
FA 21.01 Active
FA 21.02 Surplus
FA 21.03 Ready for disposal


FA 21.04 Leased, not owned

FA 21.05 Trade-in
FA 21.06 Disposed
FA 21.07 Destroyed
FA 21.08 Missing
FA 21.09 Donated
FA 21.10 Cold Spare
FA 21.11 Hot Spare
FA 22.00 Record assets into various acquisition categories based upon a table of definitions.
Maintain accountability and reporting of fixed assets that have actually been
FA 23.00 granted to, or owned by, another entity.
FA 24.00 Capture the market value of an individual asset
FA 25.00 Characterize an asset as purchased by grant funding (separate field).
FA 26.00 Allow for parent/child relationships for assets (i.e., components).
FA 27.00 Track non-capitalized assets below the fixed asset threshold (currently $5,000).
FA 28.00 Apply a $1,000 equipment capitalization business rule.
Apply a $500 or user defined electronic equipment capitalization business rule
FA 29.00 (value of data held within IT assets is as important or more important than the
actual value of the asset).
FA 30.00 Allow the use of the following depreciation characteristics at a minimum:
FA 30.01 Straight line depreciation with half year convention
Applied to all assets; but only equipment and vehicles which are $5,000 or
FA 30.02 greater (original cost)
FA 30.03 Salvage value
FA 31.00 Provide a useful life in whole years value.

FA 32.00 Depreciate based upon defined asset categories.

FA 33.00 Useful life of an asset to change.
FA 34.00 Track the status of an asset with a record of each status change.
Automatically to generate a gain or loss transaction based on the changed status of
FA 35.00 the asset (e.g., from enterprise fund to governmental fund).
FA 36.00 Attach documentation of asset surplus authorization to the asset record.
Generate a physical listing of all assets by Department, location, or other user-
FA 37.00 defined category.
FA 37.00 Transfer an asset between location, funds, Department
FA 38.00 Initiate transfers at the Department level.
"Flag" an asset as "available for use" to support a query by a Department with
FA 39.00 need.
Provide workflow for the approval of transfers (Transferring Department,
FA 40.00 Purchasing, and Receiving Department).
FA 41.00 Drill-down from any field within the Fixed Assets screen.
FA 42.00 Report the current year changes in:
FA 42.01 Asset additions
FA 42.02 Deletions/dispositions
FA 42.03 Transfers/reclassifications
FA 43.00 Sort by or filter any field.
Allow for depreciation charges and asset activity including transfers, disposals,
FA 44.00 gains, losses, and betterments
Allow for users to initiate asset transfers, retirements and other asset record
FA 45.00 maintenance transactions online
FA 46.00 Ad-hoc user-defined reports as required
FACILITIES

User Interface
FAC 1.00 Browser user interface for all major system functions (planning, scheduling,
material issue etc.)
FAC 2.00 Configurable portal
Ability to support the Microsoft Windows CE Handheld (1/2 or 1/4 VGA) operating
FAC 3.00 system
Ability to support other handheld operating systems, and interfaces such as JAVA
FAC 4.00
FAC 5.00 Ability to update database via connected cradle or wireless communications
FAC 6.00 Ability to create work requests in the field
FAC 7.00 Ability to send and receive work assignments
FAC 8.00 Ability to perform the following functions remotely:
FAC 8.01 Update/generate work orders
FAC 8.02 Perform preventive maintenance procedures
FAC 8.03 Create time cards
FAC 8.04 Perform inventory cycle counts
FAC 8.05 Perform purchase receives
FAC 8.06 Perform material counter releases
FAC 8.07 Perform material returns
Security
FAC 9.00 Personalization options without source code changes
FAC 10.00
Restrict user access to specific data (e.g. asset history in their organization only)
FAC 11.00 Restrict user access to specific functions (access to work order request but not PM
scheduling)


FAC 12.00 Allow access outside enterprise firewalls, ot provide equilivant access that allows
key county organizations to access facility maintenance screens
Document Management
13.00 Maintain a central repository of maintenance documents to be attached to work
FAC orders, assets and/or operations
FAC 14.00 Maintain a document description
FAC 15.00 Store the following types of documents:
FAC 15.01 Spreadsheets
FAC 15.02 Word documents
FAC 15.03 pdf files
FAC 15.04 OLE objects
FAC 16.00 Assign documents to an organization
FAC 17.00 Ability to track necessary contract information and documentation by contractor
FAC 18.00 Allow documents to be shared
FAC 19.00 Document effective dates (To-From)
FAC 20.00 Support document version control
FAC 21.00 Support check in/check out
Business Intelligence
FAC 22.00 Integrated query tool
FAC 23.00 Server-side reporting tool
FAC 24.00 Drill down from aggregated KPIs to transaction detail
FAC 25.00 Standard system reports
Work Flow
FAC 26.00 Configurable workflow integrated with application
FAC 27.00 Support rules based routing (e.g. requisitions over $X,000)
FAC 28.00 Notification


FAC 29.00 Send to email, pager and phone

FAC 30.00 Send to application workflow "inbox"
On-line Help
FAC 31.00 Access online documentation from screen
FAC 32.00 Integrated tutorial documentation tool
Asset creation
FAC 33.00 Import existing asset records
FAC 34.00 Create Asset API
FAC 35.00 Load from spreadsheet
FAC 36.00 Use existing asset numbers
FAC 37.00 Automatically assign asset numbers by organization
FAC 38.00 Add prefix to automatically assigned number
Asset inquiry/look up
FAC 39.00 Descriptive keywords
FAC 40.00 Asset number
FAC 41.00 Location/area
FAC 42.00 Owning department
Asset hierarchy
FAC 43.00 Display graphical asset hierarchy
FAC 44.00 Navigate up (parent) and down (child) hierarchy through graphical interface
FAC 45.00 Support assets and rebuildable (inventory) items in hierarchy
FAC 46.00 Unlimited number of parent-child levels
FAC 47.00 Support "virtual asset" levels in hierarchy (e.g. North Campus)
FAC 48.00 Segment assets by organization/operating unit
FAC 49.00 Allow users to view their assets only
FAC 50.00 Allow authorized users to query across organizations to see all assets


FAC 51.00 Support enterprise-wide reporting/analysis across all organizations

Asset details
FAC 52.00 Provide specific information tracking for:
FAC 52.01 Equipment
FAC 52.02 Buildings
FAC 52.03 Vehicles
FAC 52.04 Systems/Networks
FAC 52.06 Organization/operating unit
FAC 52.07 Criticality
FAC 52.08 Parent ID
FAC 52.09 Asset Group
FAC 52.10 Asset Category
FAC 52.11 Maintain one-to-many record indices to:
FAC 52.12 Property management
FAC 52.13 Fixed assets
FAC 52.14 Production equipment
FAC 53.00 Add user-defined fields to the asset record
FAC 54.00 Specify field format (length, type etc.)
FAC 55.00 Access a list of values
FAC 56.00 Make required
FAC 57.00 Establish valid value ranges (>0)
FAC 58.00 Context sensitive
FAC 59.00 Organize new fields into "Groups" (warranty, nameplate etc.)
FAC 60.00 Assign assets to routes (I.e. multiple assets per work order)
FAC 61.00 Temporarily de-commission to turn off automatic WO generation


FAC 62.00 Access serialized rebuildables

FAC 63.00 View rebuildable activities (work orders) from asset catalog
FAC 64.00 Associate attachments to asset:
FAC 64.01 Word documents
FAC 64.02 PDF files
FAC 64.03 CAD/engineering drawings
FAC 64.04 Access documents
FAC 64.05 Local drive
FAC 64.06 Network drive
FAC 64.07 External Web site
FAC 64.08 Asset group
FAC 65.00 Associate similar assets through asset type/group code
FAC 66.00
Use Asset group to reduce data entry through linking/associating Asset Group with:
FAC 66.01 Preplanned work orders
FAC 66.02 Attribute groups (e.g. nameplate data)
FAC 66.03 Attachments
FAC 66.04 Preventive Maintenance Schedules
FAC 66.05 Asset bill of materials (parts lists)
FAC 66.06 Meters
Bill of materials (BOM)
FAC 67.00 Support unlimited levels in the Asset BOM
FAC 68.00 For each item in the Asset BOM track:
FAC 68.01 Description
FAC 68.02 Revision
FAC 68.03 Type (e.g. purchased item)

FAC 68.04 Status

FAC 68.05 Engineered item flag
FAC 68.06 Quantity
FAC 68.07 Unit of Measure
FAC 68.08 Engineering change order (ECO) information
FAC 69.00 Allow users to personalize BOM form
FAC 70.00 Change field labels
FAC 71.00 Change field display order
FAC 72.00 Store filters/queries
Asset status
FAC 73.00 Asset shutdown details available online
FAC 74.00 Information presented to include:
FAC 74.01 Start date
FAC 74.02 End date
FAC 74.03 Work order
FAC 74.04 Work order step/sequence
FAC 74.05 Shutdown description
FAC 75.00 Asbestos tracking and management
Configuration history
FAC 76.00 Maintain and view parent-child configuration history on line
FAC 77.00 View configuration history online through effective dates
FAC 78.00 Export configuration results to spreadsheet
Meters
FAC 79.00 Standard API for integration with multiple meter types (odometer, hubometer,
operating hours etc.)
FAC 80.00 Support change (delta) and absolute (incremental) meters


FAC 81.00 Support multiple reading types (increasing, decreasing ETC.)

FAC 82.00 User-defined unit of measure (hours, miles etc.)
FAC 83.00 Define meter template for like meters
FAC 84.00 For each meter track:
FAC 84.01 Initial reading and date
FAC 84.02 Effective dates (To/From)
FAC 84.03 Add user defined fields
FAC 84.04 Used in scheduling flag
FAC 85.00 Establish readings rules (e.g. last reading cannot > current reading)
FAC 86.00 Asset management
FAC 87.00 Attach multiple meters to an asset
FAC 88.00 Display latest reading and date
FAC 89.00 Establish expected usage rate per day
FAC 90.00 Access meter history by asset with To/From date selection
FAC 91.00 From asset catalog and without creating a work order be able to:
FAC 92.00 Enter meter reading
FAC 93.00 Reset meter reading
FAC 94.00 Disable meter
Asset cost history
FAC 95.00 Access on-line costs by Asset Number
FAC 96.00 User defined From/To periods
FAC 97.00 Option to include/exclude children
FAC 98.00 Segment costs by period by
FAC 98.01 Labor
FAC 98.02 Material
FAC 98.03 Equipment (Tools, Rentals etc.)


FAC 99.00 Summarize costs by

FAC 99.01 Maintenance
FAC 99.02 Operations
FAC 99.03 Contractors
FAC 99.04 Other user defined cost categories
Collection templates
FAC 100.00 Attach user-defined templates for data collection (e.g. Reliability Centered
Maintenance)
FAC 101.00 Multiple templates per asset
FAC 102.00 Automatically generate work order request or work order based on
thresholds/reading limits
FAC 103.00 Enter template readings against asset without creating a WO
Work orders
FAC 104.00 Access work history by asset
FAC 105.00 View work orders by
FAC 105.01 Asset
FAC 105.02 Rebuildables
FAC 105.03 All
FAC 106.00 Export all work orders to external file
FAC 107.00 Work requests
FAC 108.00 View and access outstanding work requests by asset
FAC 109.00 View and access associated work orders
FAC 110.00 Create new work request from asset catalog
FAC 111.00 Export all work requests to external file
General Work Requests


FAC 112.00 Licensing metric to encourage use of work request by non-maintenance employees
Creating Work Requests
FAC 113.00 User can enter free-form description of problem
FAC 114.00 User has option to assign request to asset number
FAC 115.00
User can enter work request for another employee (e.g. admin for plant manager)
FAC 116.00 User can enter additional contact details (cell #, email etc.) not stored in employee
file
FAC 117.00 Valid budget account used on work request
FAC 118.00 Encumbrance control for budgeted funds is validated for work request
FAC 119.00 User is notified of duplicate work request
FAC 120.00 Requestor has the option to enter:
FAC 121.00 Requestor priority
FAC 122.00 User-defined Work Request Type (hazard, general maintenance, construction
request etc.)
FAC 123.00 Request by Date
FAC 124.00 Single click export of work requests to external file
FAC 125.00 Automatically route request to owning department
Work Request Approval
FAC 126.00 Option to automatically approve all work requests
FAC 127.00 Route work requests through configurable workflow
FAC 128.00 The approver can:
FAC 128.01 Approve the request
FAC 128.02 Reject the request
FAC 128.03 Request more information from the requestor


FAC 128.04 Add comments to an approved request

FAC 129.00 Approval information can be viewed by the customer at any time
Managing Work Requests
FAC 130.00 Ability to retrieve work requests by:
FAC 130.01 Originator
FAC 130.02 Building
FAC 130.03 Date Ranges
FAC 130.04 Priority
FAC 130.05 Status
FAC 130.06 Owning Department
Automatic notification of work request processing
FAC 131.00 Email
FAC 132.00 Application inbox
Work Requests
FAC 133.00 Ability to convert a work request into a work order (WO)
FAC 134.00 Ability to reference multiple work requests to a single work order
Work Order Creation
FAC 135.00 WO Numbering
FAC 136.00 Automatically assigned by system
FAC 137.00 Option to add work order prefix (e.g. EM = Emergency)
FAC 138.00 Assign asset number
FAC 139.00 Default owning department based on asset number
FAC 140.00 Ability to override owning department
FAC 141.00 Record WO details
FAC 142.00 WO priority (separate from work request priority)
FAC 143.00 WO Type (emergency, planned etc.)

FAC 144.00 Ability to build standard operating procedures/workflows by work category and
track/change the statuses online
FAC 145.00 User-defined work analysis codes for:
FAC 145.01 Activity Type (Calibration, Inspection etc.)
FAC 145.02 Activity Cause (Breakdown, Vandalism, Changeover etc.)
FAC 145.03 Activity Source (Regulatory, Warranty, Requested, Routine etc.)
FAC 145.04 Schedule information
FAC 145.05 Requested start date
FAC 145.06 Requested due date
FAC 145.07 Scheduled start date
FAC 145.08 Scheduled completion date
FAC 146.00 WO flags indicating
FAC 146.01 Tagout required
FAC 146.02 Notification required (e.g. mobile asset movement)
FAC 146.03 "Master" WO Management
FAC 147.00 Ability to assign a WO to a capital project
FAC 148.00 Ability to capitalize maintenance costs as part of a capital project
FAC 149.00 Ability to create parent-child relationships between work orders
FAC 150.00 Ability to assign multiple shops to a work order
FAC 151.00 Ability to associate multiple contractors and contracts to a work order
FAC 152.00 Scheduling relationship
FAC 153.00 Cost relationship
FAC 154.00 Follow on work orders (e.g. corrective work generated from an inspection)
FAC 155.00 Additional user defined work order detail fields
FAC 156.00 Ability to print/e-mail/page the work order to multiple locations
FAC 157.00 Support copying a previous work order into a new work order


Work Order Estimating

FAC 158.00 Ability to associate separate labor, material, equipment, and contract estimates to
any work order/project task
FAC 159.00 Ability to use time slotting based on user definable rolling averages
Integration with industry-standard estimating price books (i.e., RS Means,

FAC 160.00 Engineering Performance Standards), and PM Standards with the ability to easily
change values and quantities
FAC 161.00 Ability to establish an estimating workflow using statuses to include approvals
FAC 162.00 Ability to view estimate costs by single or multiple categories, at any logical division
of a project
FAC 163.00 Ability to associate estimates to typical recurring problems and have them default
on a work order automatically
FAC 164.00 Ability to define a permitting workflow for regulatory compliance.
Materials
FAC 165.00 Add required materials to the WO step level
FAC 166.00 Review issued, open and on hand quantities for stock items
FAC 167.00 Requisition
FAC 168.00 Stock material
FAC 169.00 Direct (non-stock) material
FAC 170.00 Direct (free form) material
FAC 171.00 Catalog Shopping
FAC 172.00 Access internal catalog of inventory and direct items
FAC 173.00 Allow description based search
FAC 174.00 Support pictures/images integrated with catalog
FAC 175.00 Support shopping carts and express check out functions
FAC 176.00 Automatically link WO and req/PO information


FAC 177.00 Seamless link to purchasing system

FAC 178.00 Punch Out to External Catalogs
FAC 179.00 Automatically link WO and req/PO information
FAC 180.00 Seamless link to purchasing system
Resources
FAC 181.00 Support assigning the following resources to a WO
FAC 182.00 Crafts
FAC 183.00 Tools
FAC 184.00 Rental Equipment
FAC 185.00 Track the following information for each resource
FAC 185.01 Type (person, machine, currency etc.)
FAC 185.02 Inactive date
FAC 185.03 Unit of Measure (hours, half-days, weeks etc.)
FAC 185.04 Standard charge rate
FAC 185.05 Charge type (manual, PO receipt etc.)
FAC 185.06 Absorption account
FAC 185.07 Variance account
FAC 185.08 Overhead
FAC 185.09 Access employee skills/competencies
FAC 185.10 Competence code
FAC 185.11 Qualification
FAC 185.12 Skill level
FAC 186.00 Ability to associate hazardous material information (MSDS) to equipment and
materials that are used
FAC 187.00 Manage individual instances of resources (e.g. employees)
FAC 188.00 Identify resources as


FAC 188.01 Billable

FAC 188.02 Automatic outside service processes (repeating service)
FAC 189.00 Ability to view the entire history of the stages in the lifecycle of the work order and
at any stage of the work order
Ability to launch the work order screen from within a CAD drawing to find, display,
FAC 190.00 and edit all work orders for a given location or for a given equipment record
Ability to view a linked CAD drawing from a work order record to establish the
FAC 191.00 physical location of active work orders
FAC 192.00 Add user defined fields at resource level
Activity (Preplanned Work Order) Library
FAC 193.00 Maintain library of standard Preplanned WO Templates
FAC 194.00 Create new WO from existing template
FAC 195.00 Save WO Template from Existing WO
FAC 196.00 Associate Preplans to Asset Groups
FAC 197.00 Establish effective dates (To/From) for Preplan-Asset Group combination
FAC 198.00 Edit Preplan details related to a specific to Asset (priority, effective dates etc.)
FAC 199.00 In each WO template store:
FAC 199.02 Activity type
FAC 199.03 Activity cause
FAC 199.04 Activity source
FAC 199.05 Indicator flags for:
FAC 199.06 Notification required
FAC 199.07 Shutdown flag
FAC 200.00 Manage work order steps


FAC 201.00 Standard Operations

FAC 202.00 Create and store standard WO steps/operations (e.g. disconnect motor leads; follow
electrical tag out procedure)
FAC 203.00 Copy operations into WO
FAC 204.00 Allow/restrict changes to standard operations in a specific work order
FAC 205.00 Add work order specific steps
FAC 206.00 For each WO step/operation store:
FAC 206.01 Step code
FAC 206.03 Department
FAC 207.00 Indicator flags for:
FAC 207.01 Shutdown required
FAC 207.02 Dependency (to another step)
FAC 208.00 Identify required resources to an Operation (labor, tools etc.)
FAC 209.00 Add user-defined fields
FAC 210.00 Maintain sequence number
FAC 211.00 Operations can run
FAC 211.01 In parallel
FAC 211.02 Sequentially
FAC 212.02 Dependent on other steps
FAC 212.00 Assign the following to a work order step
FAC 212.01 Resources (people, tools etc.)
FAC 213.01 Materials
FAC 213.00 Track revision history for Preplan Templates including:
FAC 213.01 Revision tracking number
FAC 213.02 Effective dates


FAC 213.03 Implementation date

FAC 213.04 Initiation date
Activity Workbench
FAC 214.00 Centralized location for managing preplanned WO and assignment to assets
FAC 215.00 Graphically display asset, activity, and route relationship
FAC 216.00 Query activity workbench by:
FAC 216.01 Activity criteria (description, type, source, shutdown required etc.)
FAC 216.02 Asset criteria (group, location, category, owning department)
FAC 217.00 Execute the following tasks from the Activity Workbench
FAC 217.01 Copy and edit existing activities into new activities
FAC 217.02 Create or update PM schedules
FAC 217.03 Create or update suppression activities
FAC 217.04 View or update last service information
FAC 217.05 View cost estimates for Asset number and Activity combination
FAC 217.06 Attach and edit Standard Operations in Activity template
FAC 217.07 Graphically display Activity Sequences/Steps and dependencies
Activity Scheduling
FAC 218.00 Allow resources to be scheduled for a particular work order
FAC 219.00 Start date
FAC 220.00 Completion date
FAC 221.00 Define schedule sequence on work order
FAC 222.00 Flag Work Orders as "Firm" or available to be rescheduled by constraint-based
scheduler
FAC 223.00 Scheduler Workbench
FAC 224.00 Ability to select/filter maintenance schedule by:
FAC 224.01 Department


FAC 224.02 Resource

FAC 224.03 Work Order Status
FAC 224.04 Work Order information
FAC 224.05 Asset information
FAC 224.06 Activity information
FAC 224.07 Project
FAC 225.00 Return a Gantt-chart/calendar display of Scheduled Work
FAC 226.00 Display work hierarchy (work order, steps/operations, assigned resources)
FAC 227.00 Allow schedule manipulation through drag and drop
FAC 228.00 Automatically update work order record with changes in Gantt display (e.g.
scheduled start date)
FAC 229.00 Enforce scheduling rules (e.g. dependent step cannot be executed before required
step)
FAC 230.00 View resource loading
FAC 231.00 Select resources to view
FAC 232.00 Display resources required vs available
FAC 233.00 Change resource capacity
FAC 234.00 Reschedule work with capacity changes
Collection templates
FAC 235.00 Attach user-defined templates for data collection (e.g. RCM) to a WO
FAC 236.00 Automatically generate WO based on thresholds/reading limits
Work Order Charges
FAC 237.00 Record resource transactions against a work order/asset including
FAC 238.00 Labor hours
FAC 238.01 Equipment rentals
FAC 238.02 Tool charges


FAC 239.00 Record material transactions against a work order/asset including

FAC 239.01 Inventory location
FAC 239.02 Item number
FAC 239.03 Quantity
FAC 239.04 Charge to the step/operation level
FAC 240.00 Record resource details (e.g.. employee name) in transaction
FAC 241.00 Record comments (e.g. tradesperson notes on WO) and reason code
FAC 242.00 User-defined fields for resource transactions
FAC 243.00 Option for single time card entry system that collects (in a single screen)
FAC 243.01 Payroll data
FAC 243.02 WO charges
FAC 243.03 Project charges
Work Order Completion
FAC 244.00 Access WO and/or steps (sequences) by asset or WO information
FAC 245.00 Close WO step (sequence) or WO (Activity)
FAC 246.00 Record the following for each completion event:
FAC 246.01 Reconciliation code (Completed, Production Would Not Release, Partial Repair
etc.)
FAC 246.02 Start Date
FAC 246.03 Duration
FAC 246.04 Meter Readings
FAC 246.05 Shutdown History (Start/End Date)
FAC 246.06 Complete data collection form(s) associated with
FAC 246.07 Asset
FAC 246.08 Activity
FAC 246.09 Work Order


FAC 246.10 Operation

Activity (Preplan WO) Templates
FAC 247.00 Allow Activity (Preplan WO) Template to be attached to a PM schedule
Allow multiple planned work requirements with multiple versions that can be
FAC 248.00 associated to projects and promoted to the work queue when scope of work and
funding are finalized
FAC 249.00 Support all Activity functionality (steps, resources, materials etc.) in PM system
FAC 250.00 Ability to allow the input of data from other subsystems
FAC 251.00 Organize PMs into Asset Routes
FAC 252.00
Allow the promotion of the entire work request or just part of it to the work queue
Preventive Maintenance (PM) Schedules
FAC 253.00
Manage multiple PM "sets" (Winter, Summer, Shutdown etc.) with effective dates
FAC 254.00 Support default set
FAC 255.00 For each PM schedule maintain:
FAC 255.01 PM schedule description
FAC 255.02 Start date (required)
FAC 255.03 End date (optional)
FAC 255.04 Add user-defined fields to PMs
FAC 256.00 Assign PM schedules to:
FAC 256.01 Assets, including multiple levels of preventive maintenance on each asset
FAC 256.02 Asset Groups/Types
FAC 256.03 Rebuildable (inventory) items
FAC 257.00 Support multiple PM schedules per Asset Group/Asset Number
FAC 258.00 From the PM Scheduling screen:


FAC 258.01 View all asset schedules assigned to that PM

FAC 258.02 Generate material requests assigned to that PM
FAC 258.03 Access last service information for each asset
FAC 259.00 Support Rule-based PM generation
FAC 259.01 Day-interval rules (monthly, weekly, semi-annually etc.)
FAC 259.02 Other-interval rules (holidays or weekends, other user-defined dates)
FAC 259.03 Run-time interval rules (200 hours; 2,000 miles etc.)
FAC 259.04 Support multiple run time rules for the same PM (e.g. every 100 hours up to
1,000 hrs; every 50 hrs over 1,000 hrs.)
FAC 259.05 Calculate expected next PM date based in usage rate (25 miles per day)
FAC 259.06 Trigger PMs based on meter reading input
FAC 259.07 Allows PMs to be generated based on combination of run-time and day-
interval rules
FAC 259.08 Select priority of multiple rules (1st due date or last due date; e.g., 36,000
miles or 3 years)
FAC 259.09 Support List date PM generation (May 12th; Dec 29th)
FAC 260.00 Support multiple schedule date algorithms:
FAC 260.01 Calculate schedule start date based on last service start date
FAC 260.02 Calculate schedule end date based on last service start date
FAC 260.03 Calculate schedule start date based on last service end date
FAC 260.04 Calculate schedule end date based on last service end date
PM Forecast
FAC 261.00 Ability to forecast upcoming PM work through user defined date
FAC 262.00 Ability to forecast required materials for upcoming PM work through user defined
date


FAC 263.00 Define lead times for PMs to be included in forecast (14 day lead time means a PM
due in 45 days will appear in a 30 day forecast)
FAC 264.00 Ability to individually or mass release forecasted PMs
FAC 265.00 Suppress overlapping PMs
FAC 266.00 Identify PM suppression rules (e.g. do not print 3,000 mi. service when 15,000 mi.
service also prints)
FAC 267.00 Allow one event to suppress multiple activities (1,000 hour service suppresses 500
hr., 250 hr. etc.)
FAC 268.00 Support tolerance rules for PM suppression
FAC 269.00 Number of days for time-based
FAC 270.00 Percentage of reading for interval based
FAC 271.00 Support "Manual" PMs (repetitive jobs that are not automatically scheduled by the
system)
FAC 272.00 Option to include/exclude manual PMs in scheduling run (useful for
budgeting/forecasting)
FAC 273.00 User defined prompt in days to remind users of outstanding manual work orders
Employee Labor Management
FAC 274.00 Maintain on-line employee information
FAC 274.01 User name
FAC 274.02 Password
FAC 274.03 Password expiration (in days)
FAC 274.04 Effective dates
FAC 274.05 Employee name
FAC 274.06 Email
FAC 274.07 Fax
FAC 275.00 Track skills/competencies data


FAC 276.00 Competence code

FAC 277.00 Qualification
FAC 278.00 Skill level
FAC 279.00 Assign employees to resource groups to support:
FAC 279.01 Work Order Costing (Standard Rate)
FAC 279.02 Scheduling
FAC 280.00 Ability to track leave classes / codes, including user defined leave classes and leave
codes
FAC 281.00 Add user defined fields to employee file
Organizational Management
FAC 282.00 Allow legal, tax, and organizational entities to be managed by the system
FAC 283.00 Allow segregation of data by maintenance organization (e.g. assets)
FAC 284.00 Allow segregation of data by inventory location (e.g. stock items)
FAC 285.00 Information roll up for multiple (segregated) organizations
FAC 286.00 Enable material issue requests by organization
FAC 287.00 Default valuation accounts
FAC 288.00 Material
FAC 289.00 Outside processing
Departments
FAC 290.00 The system should maintain a look up table accessed throughout the EAM
application for Department Codes
FAC 291.00 Department Description
FAC 292.00 Default information (to be used throughout the application) for:
FAC 292.01 Cost information including cost category and account codes
FAC 292.02 Location code
FAC 292.03 Project expenditure organization


FAC 292.04 Work management

FAC 292.05 Inactive date (when maintenance work can no longer be assigned to this
department)
FAC 293.00 Ability to assign resources (crews/crafts, tools etc.) to a department
FAC 294.00 For each resource define:
FAC 294.02 Units assigned
FAC 294.03 Schedule at the instance (individual) level flag
FAC 295.00 Identify resources as:
FAC 295.01 Available for 24 hours per day
FAC 295.02 For resources not available 24 hours/day, identify available shifts
FAC 295.03 Available for sharing with other departments
FAC 296.00 Track borrowed resources:
FAC 296.04 Units
Area/Location Codes
FAC 297.00 The system should maintain a look up table accessed throughout the application for
Area Codes:
FAC 297.01 Maintain Area code and description
FAC 297.02 Effective dates (To-From)
Requisitions
FAC 298.00 Support requisitioning of the following items for maintenance work:
FAC 298.01 Inventory items
FAC 298.02 Material requests by line item


FAC 298.03 Direct items with usage history

FAC 298.04 Direct items (free-form text)
FAC 298.05 Services
FAC 299.00 Requestor/WO management
FAC 300.00 Ability to recommend supplier to buyer
FAC 301.00 Link requisition/purchasing data to maintenance system
FAC 302.00 Ability to track parts in vendor catalogs for easier ordering
FAC 303.00 Ability to search for parts in vendor catalogs by commodity code
FAC 304.00 Ability to set up vendor preferences by part
FAC 305.00 Ability to generate lead times by part for a vendor
FAC 306.00 Material delivery dates
FAC 307.00 Support multiple requisition models
FAC 308.00 One-step material issue
FAC 309.00 Two-step material issue (request & issue)
Inventory Location Management
FAC 310.00 Support multiple maintenance organizations with one inventory organization
FAC 311.00 Enable/disable material requests by organization
FAC 312.00 Maintain sub-inventory locations (within one inventory org) with separate re-order
points
FAC 313.00 Transfer inventory between sub-inventories
FAC 314.00 Support multiple inventory organizations
FAC 315.00 Segregate inventory data by organization
FAC 316.00 Ability to track warehouse bins
FAC 317.00 Users only see their data
FAC 318.00 Authorized users can access multiple organizations
FAC 319.00 Transfer inventory between organizations


Inventory Items
FAC 320.00 Control
FAC 321.00 Assign items to an organization
FAC 322.00 Restrict items by location
FAC 323.00 Item Master
FAC 324.00 Short description
FAC 325.00 Long description
FAC 326.00 Bar code
FAC 327.00 Status
FAC 328.00 Row/rack/bin
FAC 329.00 Flag stock items as reservable
FAC 330.00 Use approved supplier flag
FAC 331.00 Option to maintain item data on non-stock (direct) items
FAC 332.00 Tax code
FAC 333.00 Unit of Measure (UoM) Data, including conversion of vendor UoM to Customer
Issue UoM
FAC 334.00 Weight
FAC 335.00 Volume
FAC 336.00 Dimensions
FAC 337.00 Lot Tracking
FAC 338.00 Standard lot size
FAC 339.00 Assign item prefix
FAC 340.00 Establish starting number
FAC 341.00 Lot expiration (shelf days)
FAC 342.00 Serial control (rebuildables)
FAC 343.00 Assign item prefix


FAC 344.00 Establish starting number

FAC 345.00 Taxable flag
FAC 346.00 Add user defined fields
FAC 347.00 Ability to create and maintain serialized equipment records that would:
Create a block and link an existing serialized equipment record to the block
FAC 347.01 from within the CAD application
Update the location of any serialized inventory item moved from one location
to another location when a CAD block is moved from one location to another
FAC 347.02 within the same CAD drawing, and also update the location history on the
serialized inventory record
Update the status of the associated serialized inventory record If a block is

FAC 347.03 deleted
Create a serialized inventory record from within the facilities management
FAC 347.04 application, and insert a linked block into a CAD drawing
Delete the associated CAD block when a serialized inventory item is relocated,
FAC 347.05 with a new block inserted in the appropriate CAD drawing
Ability to access application screens from within a CAD drawing to find, display, and
FAC 348.00 edit database entities related to a given piece of equipment, including location
information, work orders, and related equipment records
Ability to access a a linked CAD drawing from a serialized inventory record, users
FAC 349.00 can launch a viewer to view a linked CAD drawing
Replenishment
FAC 350.00 Flag items to be automatically requisitioned
FAC 351.00 Manage and track lead times including windows (in days) for:
FAC 351.01 Preprocessing
FAC 351.02 Processing

FAC 351.03 Post processing

FAC 351.04 Fixed
FAC 351.05 Variable
FAC 352.00 For each stock item maintain:
FAC 352.01 Min-max quantity
FAC 352.02 Order quantity (min and max)
FAC 352.03 Safety Stock
FAC 352.04 RFQ required
FAC 352.05 Default buyer
FAC 352.06 List price
FAC 352.07 Price tolerance (%)
FAC 352.08 Expense account
FAC 352.09 Encumbrance account
Receiving
FAC 353.00 Flag item as receipt required (3 way match)
FAC 354.00 Flag item as inspection required (4 way match)
FAC 355.00 Overreceipt quantity tolerance (%)
FAC 356.00 Early/late receipts
FAC 357.00 Days early
FAC 358.00 Days late
FAC 359.00 Action taken code (None, Reject, Warning)
FAC 360.00 Allow unordered receipts
FAC 361.00 Allow substitute receipts
FAC 362.00 Cross dock
Key Control
FAC 363.00 Ability to track key hooks


FAC 364.00 Ability to track key cuts

FAC 365.00 Ability to associate key cuts to hooks
FAC 366.00 Ability to easily establish for which locations a key cut is used
FAC 367.00 Ability to link key numbers for every key cut
FAC 368.00 Ability to have a status and individual associated to every key number
FAC 369.00 Ability to track checked-in, checked out, and lost keys easily
FAC 370.00 Ability to view key transaction histories (i.e., issues)
FAC 371.00 Ability to track multiple keys for one room
Other Supported Functions
FAC 372.00 Cycle counting
FAC 373.00 ABC Analysis
Request for Quotations (RFQs)
FAC 374.00 Create quotes for MRO materials and services
FAC 375.00 Issue quotes and analyze responses
Purchase Orders
FAC 376.00 Allow buyers to split requisitions across multiple purchase orders
FAC 377.00 Allow buyers to combine multiple requisitions onto a single PO
FAC 378.00 Link requisitions to purchase orders for requestor tracking
FAC 379.00 Attach reqs to service contracts
FAC 380.00 Attach reqs to existing blanket orders
FAC 381.00 Update EAM with purchasing details for maintenance planning (e.g. material
delivery date)
FAC 382.00 Track exceeded price tolerances
FAC 383.00 Maintain supplier catalog data
Supplier Management
FAC 384.00 Maintain supplier list


FAC 385.00 Maintain list of approved suppliers

FAC 386.00 Track supplier status (approved, new, review, debarred)
FAC 387.00 Vendor performance statistics
Internet Portal
FAC 388.00 Suppliers should be able to access
FAC 388.01 Purchase Orders
FAC 388.02 Invoices
FAC 389.00 Suppliers be able to
FAC 389.01 Charge time to Work Orders
FAC 389.02 Complete steps/complete WO
Site Selection and Acquisition
FAC 390.00 Identify site candidates for lease or purchase
FAC 391.00 Planning next store opening or office opening or relocation
FAC 392.00 Track progress of deal
FAC 393.00 Share among team members
FAC 394.00 Share documents and drawings
FAC 395.00 Version track living documents
FAC 396.00 Track acquisition costs
FAC 397.00 Review and approve acquisition
Construction Management
FAC 398.00 Ability to create a project manager
FAC 399.00 Store build outs
FAC 400.00 Leasehold improvements
FAC 401.00 Refurbishments
FAC 402.00 Track costs & progress of construction projects
FAC 403.00 Schedule resources (labor, materials, equipment)


FAC 404.00 Ability to create a project workflow and track/change the statuses on-line
FAC 405.00 Ability to create project contracts by discipline (i.e., electrical, HVAC, etc.)
FAC 406.00 Ability to generate the appropriate encumbering contract financial transactions
Ability to track inspections by accessing contract inspection data related to specific
FAC 407.00 contract line items/progress
FAC 408.00 Ability to create multiple planned work requirements with multiple versions
Ability to perform contract change orders and to generate the related encumbering
FAC 409.00 or de-encumbering of financial transactions
Ability to utilize project scheduling, standardized milestones, Gant charts or Pert
FAC 410.00 charts for time projection, cash flows and progress reporting
Capitalization
FAC 411.00 Allocate costs to capital assets
FAC 412.00 Create capital assets
FAC 413.00 Adjust asset costs with late charges
Operations and Maintenance (O&M)
FAC 414.00 Identify operational activities and responsibilities
FAC 415.00 Identify maintenance programs and responsibilities
FAC 416.00 Define budgets for operations activities and maintenance programs
FAC 417.00 Manage actual costs vs. O&M budgets
Demolition and Retirement
FAC 418.00 Track individual and aggregate site profitability
FAC 419.00 Determine whether to keep or close site
FAC 420.00 Capture cost of removal and salvage
FAC 421.00 Retire asset from Assets module
Integration with Asset & Work Management


FAC 422.00 Ability to load building-floor-room hierarchies created in property management into
EAM asset hierarchy
FAC 423.00 Track Property Management record ID in EAM asset catalog
Lease Execution
FAC 424.00 Administer as tenant or landlord
FAC 425.00 Create direct leases, third party leases, or subleases
FAC 426.00 Abstract and manage critical lease information, agreements, other contractual
obligations
FAC 427.00 Milestone management of critical dates
FAC 428.00 Assign multiple locations per lease
FAC 429.00 Assign landlord information
FAC 430.00 Assign lease classes and lease types
FAC 431.00 Assign multiple leases to a single location
FAC 432.00 Track broker information
FAC 433.00 Track tenant information
FAC 434.00 Track rentable square footage, usable square footage, and common area factors
FAC 435.00 Maintain contact database by lease and property
FAC 436.00 Audit trail of lease edits and amendments
Lease Payment and Billing Terms
FAC 437.00 Base rent
FAC 438.00 Variable rent (percentage rent)
FAC 439.00 Rent Increases (CPI and other indices)
FAC 440.00 Recoverable expenses
FAC 441.00 Month-to-month
FAC 442.00 Lease holdovers


FAC 443.00 Charge-backs

FAC 444.00 Mark-Ups
FAC 445.00 Any user defined payment/billing term
FAC 446.00 Recurring abatements
FAC 447.00 Term templates
Space Definition
FAC 448.00 Define/group properties by regions
FAC 449.00 Distinct definition of land and building within a property
FAC 450.00 Dynamic location naming:
FAC 450.01 Store - Department - Location
FAC 450.02 Buildings Floors Offices
FAC 450.03 Land Parcels Sections
FAC 451.00 Ability to interface with AutoCad documents
Geographical Information System (GIS)
FAC 452.00 Ability to utilize integrated GIS functionality with Environmental Systems Research
Institute (ESRI) database
FAC 453.00 Ability to access ESRI shape files.
FAC 454.00 Ability to integrate with the ESRI Spacial Database Engine (SDE)
FAC 455.00 Ability to associate work orders and/or equipment records to ESRI objects or
locations through GIS mapping
FAC 456.00 Ability to create a work order while in the GIS map view based on the object
location
FAC 457.00 Ability to browse all work orders, equipment and ESRI objects through GIS map
view
FAC 458.00 Ability to access graphical mapping capabilities include ESRI drill-down and mouse
locator navigation from within the application


FAC 459.00 Ability to individualize screen settings within the application when setting up GIS
maps
Space Assignment
FAC 460.00 Date effective space definition
FAC 461.00 Assign employees/customers to spaces
FAC 462.00 Assignment history
FAC 463.00 Maintain usage by relevant cost centers
FAC 464.00 Integration to CAD drawings to a floor of a given property through bi-directional
links
Ability to scan drawings for assigned room numbers, that would would detect walls
FAC 465.00 and generate a polyline based on the surrounding walls
Ability to scan CAD drawings for polylines with assigned room numbers and verify
FAC 466.00 the existence of a corresponding location in the facilities database
Ability to launch application screens from within an CAD drawing to find, display,
FAC 467.00 and edit database entities related to a given location, including employees,
equipment, work orders, lease records, and the location records
FAC 468.00 Integration to Human Resources/Receivables

Recoveries
FAC 469.00
Automates common area maintenance (CAM) billing and reconciliation process
FAC 470.00 Minimizes errors throughout the recovery calculation
FAC 471.00 Ensures complete recovery of all CAM expenses through direct integration with
general ledger
Transaction Processing
FAC 472.00 Automatically generate normalized lease billing and payment schedules
FAC 473.00 Review and authorize payment and billing schedules


FAC 474.00 Mass approval

FAC 475.00 Complete integration with accounts payables and accounts receivables in system of
record
FAC 476.00 Report on rent obligations and pro forma cash flow
FAC 477.00 Drill down to accounts payables and accounts receivables in system of record
Utility Management
FAC 478.00 Unlimited meter hierarchy capability
FAC 479.00 Unlimited, user defined, utility type definition
FAC 480.00 Ability to create virtual meters
Ability to create a service meter for non-utility services spread across multiple users
FAC 481.00
FAC 482.00 Ability to calculate rates for each utility type
Ability to include cost of purchase, maintenance, and capital improvements in utility
FAC 483.00 calculations
FAC 484.00 Ability to do percentage and fixed price utility billing calculations
Ability to create invoices and customer bills for utility consumption and to generate
FAC 485.00 appropriate financial transactions
FAC 486.00 Ability to create meter groups for like types of operations
Ability to perform meter readings through manual/batch input, and/or an interface
FAC 487.00 to PDA device
FAC 488.00 Ability to generate meter-reading routes
Ability to process billings in EDI format through accounting, accounts payable, and
FAC 489.00 energy management processes.
Facility Condition Assessment (FCA)
Ability to assess all assets, including administrative, athletic, and residential
FAC 490.00 structures and various support facilities


Ability to identify and document current facility condition deficiencies and

FAC 491.00 corrections to the deficiencies
FAC 492.00 Ability to estimate costs for correction of deficiencies
FAC 493.00 Ability to develop present facility renewal budgets
FAC 494.00 Ability to forecast future facility renewal costs
Ability to Identify and quantify all deficient conditions in terms of deferred
FAC 495.00 maintenance, capital repair/plant renewal, and plant adaptation
FAC 496.00 Ability to classify, rank and prioritize all deficient conditions
Ability to classify, rank and prioritize correction projects and the associated building
FAC 497.00 systems and deficiency classifications by severity and anticipated life-cycle
FAC 498.00 Ability to Identify the extent and severity of the deferred maintenance liability
Ability to identify, prioritize, and schedule deferred maintenance reduction projects
FAC 499.00 that best take advantage of available funds and improve facility functions (deferred
maintenance)
Ability to identify the resources needed to maintain the operability, suitability, and
FAC 500.00 value of the physical assets given their current function (capital/plant renewal)
Ability to identify what is necessary to adapt the facilities to meet the facility
requirements of the institution, the requirements of todays standards and codes,
FAC 501.00 and the needs of changing technology as it impacts space (plant adaptation)
Ability to maintain a continuously updated facilities database for Current

FAC 502.00 Replacement Value, and Facilities Condition Index


Ability to store, analyze, print, and update the facility condition data with the
FAC 503.00 preferred database structure compatible with industry-standard Computerized
Maintenance Management Systems (CMMS)
Ability to utilize nationally recognized estimating standards such as R.S. Means
FAC 504.00 published construction and remodeling cost estimating applications
Ability to automate annual updating of correction costs based on published inflation
FAC 505.00 rate indices
Ability to use life cycle cost analysis and remaining useful life to determine if an
FAC 506.00 item should be repaired or replaced
FAC 507.00 Ability to calculate the Facility Replacement Cost (FRC) for each facility and site
Ability to analyze and model the standard life cycle deterioration of each facility and
FAC 508.00 report on the annual reinvestment rate to replace components as they become
unusable
Ability to establish rates of standard degradation of each component and the cost to
FAC 509.00 replace/refurbish that component
Ability to analyze multiple year outlooks and various combinations of building type
FAC 510.00 reinvestment rates
FAC 511.00 Ability to analyze and project funding for time periods up to 25 years
Variable Format Reports
FAC 512.00 Rent Roll and Lease Expiration Report
FAC 513.00
Billing Report, formatted according to account administrator, work order, or account
FAC 514.00 Lease Options
FAC 515.00 Lease Milestones
FAC 516.00 Space Assignment by Lease
FAC 517.00 Space Assignment by Location


FAC 518.00 Space Utilization by Lease

FAC 519.00 Space Utilization by Location
FAC 520.00 Benchmarking of utility consumption between customer groups, buildings, and
other types of groupings
Costing - General Ledger
FAC 521.00 On-line integration with enterprise asset management (EAM) system
FAC 522.00 Account codes to EAM system
FAC 523.00 EAM costs to general ledger
FAC 524.00 Option to transfer summary or detail costs to the general ledger at the organization
level
EAM Cost Management
FAC 525.00 Inventory Costing
FAC 526.00 Record material charge account at issue
FAC 527.00 Automatically record material credit account
FAC 528.00 Support multiple costing methods:
FAC 528.01 Average
FAC 528.02 LIFO
FAC 528.03 FIFO
FAC 528.04 Standard
FAC 529.00 Track inventory carrying cost (%)
FAC 530.00 Support multiple labor rate costing methods
FAC 530.01 Average
FAC 530.02 LIFO
FAC 530.03 FIFO
FAC 530.04 Standard
FAC 531.00 Track maintenance costs by:


FAC 531.01 Material

FAC 531.02 Material overhead
FAC 531.03 Resource
FAC 531.04 Resource overhead
FAC 532.00 User defined cost categories (Contract, Maintenance, Operations etc.)
FAC 533.00 Maintain cost elements within cost categories for
FAC 533.01 Material
FAC 533.02 Labor
FAC 533.03 Equipment (tools, equipment rentals etc.)
FAC 534.00 Track maintenance offset account (credit account)
FAC 535.00 Asset/WO Management
FAC 536.00 Automatically update asset history through WO charges
FAC 537.00 Automatically reflect purchase order/invoice variances on work order and asset
Organization
FAC 538.00 For each organization establish:
FAC 538.01 Inventory costing method (e.g. LIFO)
FAC 538.02 Labor rate method (e.g. Average)
FAC 538.03 Option to transfer summary or detail costs to the GL
FAC 539.00 Track valuation accounts for:
FAC 539.01 Material
FAC 539.03 Material overhead
FAC 539.04 Overhead
FAC 539.05 Resource
FAC 539.06 Expense


FAC 540.00 Track account codes for:

FAC 540.01 Intransit inventory
FAC 540.02 Purchase price variance
FAC 540.03 Invoice price variance
FAC 540.04 Inventory AP accrual
FAC 540.05 Cost variance account
Department
FAC 541.00 Establish defaults for:
FAC 541.01 Cost Category
FAC 541.02 Expense account code
Projects
FAC 542.00 Automatically roll up EAM work order costs to Project file if applicable
FAC 543.00 Allocate WO costs to Fixed Assets when appropriate
INVENTORY
INV 1.00 Establish, maintain, adjust and delete inventory stock item records in real time.
INV 2.00 Capture, report, and use demand history to drive re-order points.
INV 3.00 Allow for electronic approval for inventory:
INV 3.01 Receipts
INV 3.02 Disposals
INV 3.03 Transactions as defined by client
INV 3.04 Issues
INV 3.05 Returns to stock
INV 4.00 Track the following information in a base inventory record with the following fields:
INV 4.01 Item name
INV 4.02 Text description

INV 4.03 Issuance unit of measure

INV 4.04 Unit cost
INV 4.05 Average price (calculated value)
INV 4.06 Minimum stock (reorder point)
INV 4.07 Maximum stock limit
INV 4.08 Quantity on hand
INV 4.09 Issued year-to-date
INV 4.10 Commodity code
INV 4.11 Sub Commodity Code
INV 4.12 Controlled items
INV 4.13 National Diagnostic Code (NDC)
INV 4.14 UPC bar code
INV 4.15 Item category code
INV 4.16 Credit (Returned Merchandise) account number
INV 4.17 Credit Expense Number
INV 4.18 Shelf life or expiration date
INV 4.19 Text field for miscellaneous entry
INV 5.00 Inventory status categories to include:
INV 5.01 Active
INV 5.02 Obsolete
INV 5.03 Recalled
INV 5.04 Inactive
Flag an inventory item with a Restricted status (e.g., controlled substances,
INV 6.00 ammunition, etc.) that requires enhanced security to make entries against the
record
INV 7.00 Inventory parts with a labor cost component:


INV 7.01 Rebuilt parts from a core element (e.g., alternator)

INV 7.02 Parts built with inventoried material
INV 8.00 Automatically assign stock requisition numbers.
INV 9.00 Include requesting agency ID code on a stock requisition.
INV 10.00 Allow inventory to be classified by purchasing commodity code.
INV 11.00 Track MSDS inventory items in a table driven format to include:
INV 11.01 Health hazard level
INV 11.02 Personal protective equipment
INV 11.03 Approved for purchase
INV 11.04 Chemical Abstracts Service (CAS) registry number
Produce a hard copy stock tag (bar code label) which associates the following
INV 12.00 information to an inventory item:
INV 12.01 Stock location
INV 12.02 Manufacturer's part number
INV 12.03 Manufacturer name
INV 12.04 Item number
INV 12.05 Unit of measure
INV 12.06 Expiration date
INV 12.07 Issuing unit by location
INV 12.08 Unit cost
INV 12.09 Commodity Code
INV 12.10 Sub Commodity Code
INV 12.11 Notes field
INV 12.12 Part number
INV 13.00 Accommodate items with zero dollar value and/or zero quantity.
INV 14.00 Provide a multi-level location structure, to include:


INV 14.01 Building and Room

INV 14.02 Warehouse (for example - central supply)
INV 14.03 Aisle
INV 14.04 Bin
INV 14.05 Cart
INV 14.06 Required environmental conditions for the specific location
INV 15.00 Charge parts directly from the Inventory module:
INV 15.01 Via an interface with the work order module
INV 15.02 Direct from the inventory module
INV 16.00 Indicate stock on hand by each location or multiple locations.
INV 17.00 Record transfer of inventory stock among locations.
INV 18.00 Provide the following inventory costing methods, at a minimum:
INV 18.01 LIFO
INV 18.02 FIFO
INV 18.03 Actual cost
INV 18.04 Replacement cost
INV 18.05 Rolling average
INV 19.00 Adjust demand history to reflect drop ship transactions of a stocked item
INV 20.00 Create issue tickets automatically from approved supply requisitions.
Support 'kit' issuance for inventory items that are always linked together (e.g., light
INV 21.00 bar, MDT, gun rack, etc. for a squad car).
'Kit' issuance performs an available inventory edit across all kit items prior to issuing
INV 22.00
a pick order to assemble the kit.
INV 23.00 'Kit' backorder possible on out of stock item from an overall kit.
Provide an automatic reorder process for all stock items including electronic
INV 24.00 request and approval.


INV 25.00 Trigger a message when a reorder point for an inventory item is reached
INV 26.00 Support Economic Order Quantity (EOQ) functionality/capability.
Issue items in an established sequence from stock (e.g., issuing pre-numbered
INV 27.00 license forms in the order of their sequence)
INV 28.00 Provide for manual overrides of reorder points and reorder quantities.
Automatically update inventory on-order information at the time that a requisition
INV 29.00 is created.
INV 30.00 Inventory adjustment capabilities with proper approval levels.
INV 31.00 Define cause of inventory disposal, including:
INV 31.01 Spoilage
INV 31.02 Shrinkage
INV 31.03 Reduction in maximum quantity
INV 31.04 Obsolescence
INV 31.05 Damage in warehouse
INV 31.06 Insurance claim
INV 31.07 Expired
INV 31.08 Hidden vendor damage
INV 32.00 Provide automatic cycle count scheduling.
INV 33.00 Select and sequence physical inventory and cycle count documents.
INV 34.00 Provide a pre-defined interface to accept and interpret bar-coded data for:
INV 34.01 Receiving documents
INV 34.02 Cycle counts
INV 35.00 Issue or receive material using bar-coding with a third-party handheld device.
INV 36.00 Support performing inventory counts with a bar code reading handheld.
INV 37.00 Recognize SKU and multiple commodity codes via bar-code technology.
INV 38.00 Associate parts to work orders or job orders using bar code technology.


Scan and use manufacturers bar code to update inventory receipts, issues, returns,
INV 39.00 surplus, sold or work order.
INV 40.00 Print bar code labels.
INV 41.00 Freeze items to prevent issuance during an inventory period.
INV 42.00 Print inventory worksheets by user selectable criteria to hard copy.
INV 43.00 Export inventory items list, by user selectable criteria, to bar code reader.
INV 44.00 Support physical inventory performed on a cycle count basis.
INV 45.00 Manually assign a priority code to each inventory item for cycle count purposes
Generate cycle count lists by location in the warehouse according to the following
INV 46.00 priority categories (only one category can be assigned per inventory item):
INV 46.01 Priority code based upon unit cost threshold (e.g., over $500 is priority 'A')
Priority code based upon sales unit volume threshold (e.g., over 12 turns
INV 46.02 per year is priority 'A')
Priority code based upon nature of inventory item (e.g., syringes are
INV 46.03 priority 'A')
Priority code based upon nature of inventory item (e.g., syringes are
INV 46.04 priority 'A')
Priority code assigned upon an expiration date of an inventory item (e.g.,
INV 46.05 syringes are priority 'A')
Prompt warehouseman to perform cycle counts based upon priority code
INV 46.06 assigned to inventory item via hard copy count sheet.
INV 47.00 Generate physical inventory discrepancy report on screen or in hard copy.
INV 48.00 Aggregate inventory adjustments for audit purposes.
INV 49.00 Support business rules for surplus disposal.


Generate a surplus inventory disposal form that populates with information from
INV 50.00 the item record (e.g., description, unit of measure, cost).
INV 51.00 Note item condition as a step in the surplus inventory disposal process.
INV 52.00 Provide sampling tools for inventory audit counts.
INV 53.00 Automatically post inventory adjustments with appropriate approval and security.
INV 54.00 Produce the following reports by user selected criteria:
INV 54.01 Inventory Count report
INV 54.02 Usage year-to-date or user defined period
INV 54.03 Inventory Item List by user selected fields
INV 55.00 Provide inventory detail and summary reports sequenced by location.
INV 56.00 Generate a transaction listing, by item, over a defined date range.
Query the purchase activity of an item, including manufacturer's SKU, over a date
INV 57.00 range to research a manufacturer's recall
INV 58.00 Create an immediate pull ticket for inventory items with a status of "Recall"
INV 59.00 Provide issuances by item range.
INV 60.00 Provide issuances by project.
INV 61.00 Provide issuances by segment of the organization.
INV 62.00 Create physical inventory reports, including the following:
INV 62.01 Exception report of quantity variances
INV 62.02 Inventory value with value variance
INV 63.00 Ad-Hoc Reporting as required
HUMAN RESOURCES
Ability to setup and maintain a countywide job title table, including descriptions,
HR 1.00 qualification standards and salary information (pay plan)


Ability to create, edit and view job title related data for any effective date (e.g.,
HR 2.00 history, current, future, cancelled) and maintain historically
Ability to create, modify and deactivate job title data and maintain historically (e.g.,
HR 3.00 due to labor laws, grievances)
Ability to process variations and exceptions to the standard job titles identified in
HR 4.00 the system at the employee level
HR 5.00 Ability to have titles with varying attributes tying back to a general title
Ability to have a unique identifier for job titles and subtitles (that can be associated
HR 6.00
with the Civil Service issue codes)
HR 7.00 Ability to associate job titles with associated pay grades and step information
Ability to maintain multiple salary schedules and other required fields for specific
HR 8.00 job titles
Ability to maintain historical FLSA status, EEO and Union requirements with the
HR 9.00 ability for employee level overrides within a job title
Ability to override the pay leave parameter and union designation associated with a
HR 10.00 single job title at the employee level
Ability to perform keyword text search and/or a search on job title data (e.g.,
HR 11.00 jurisdictional classifications)
Ability to capture detailed job title specification information (including narrative
HR 12.00 text and/or context sensitive links to online Title Specification PDFs on the Civil
Service web site)
HR 13.00 Ability to track reason codes associated with changes to job titles
Ability to allow a title to be reclassified while not affecting the incumbent
HR 14.00 employees
Ability to support the approval process workflow for the creation or update of job
HR 15.00 title information


Ability to segment data access to the Civil Service Master Title Index (master job
HR 16.00 title table)
Ability to flexibly implement full, partial or no position management either County-
HR 17.00 wide or segment position management method by population
HR 18.00 Ability to automatically set minimum and maximum values for salary on positions
HR 19.00 Ability to establish specific salary/grade parameters for all positions
Ability to determine employee's eligibility for premium pay based by searching
HR 20.00
against their position
Ability to update a position's attributes and automatically update the incumbent's
HR 21.00
records
Ability to maintain effective dated (e.g., history, current, future) position data
HR 22.00 information
Ability to determine position counts, full time equivalents (FTE), employee counts,
HR 23.00 and adjust the counts when position changes and employee changes occur
Ability to have maximum headcounts (FTE limits) or unlimited headcounts assigned

HR 24.00 to a position
HR 25.00 Ability to adjust FTE count based on funding
HR 26.00 Ability to report/inquire on headcounts (FTEs) filling positions
HR 27.00 Ability to report/inquire on vacant or partially vacant positions
Ability to maintain hiring and attrition rates related to a position for a specified date
HR 28.00
range.
Ability to allow multiple employees to share a single position (e.g., two people
HR 29.00 working part time sharing a role)


Ability for a system to link positions to recruiting functionality to ensure that

HR 30.00 positions must exist to create a recruitment action
Ability to change mapping of employees to position based on rules (to be defined
HR 31.00 and enforced outside of the system).
Ability to access by title and date, the number of incumbents by title and
HR 32.00 department
Ability to "freeze" a position and all linked payroll data (e.g., if funds run out for a
HR 33.00 position and the employee in the position must be laid off, all payroll related data
must reflect the lay off immediately)
Ability to encumber payroll for Full Time and Part Time positions
HR 34.00
Ability to provide an applicant tracking system for both external and internal job
HR 35.00 applicants
Ability to automatically populate certain applicant information to employee data
HR 36.00 when hired
Ability to create, edit and view application profile data for all effective dates (e.g.,
HR 37.00 history, current, future) and maintain historically. Security levels would be
necessary to restrict this functionality to those with the appropriate authorization
Ability to capture and view resume and applicant data (may include test scores,
mental and physical ability test, background checks based on position). Security
HR 38.00 levels would be necessary to restrict this functionality to those with the appropriate
authorization
HR 39.00 Ability to establish unique ID on applicant record.


Ability to capture metrics on applicants, including County employees that apply for
positions (e.g., those who apply for positions, those who move on and do not move
HR 40.00 on through the application process, and how long they are in each step of the
process)
Ability to accept, maintain and query from a pool of applications not linked to a
HR 41.00 specific position
Ability for the system to match/evaluate/rank application data against job
HR 42.00 requirements based on specified fields.
HR 43.00 Ability to create and edit job postings and maintain historically.
HR 44.00 Ability to post positions to the web to facilitate searching for positions
HR 45.00 Ability for agencies to post jobs internally (via intranet), and externally (via internet)
Ability to track where a job has been advertised / posted (e.g., internet sites,
HR 46.00 newspapers) to include date posted, length open.
HR 47.00 Ability to track job postings by user defined criteria
HR 48.00 Ability to specify open/close dates for job postings
HR 49.00 Ability to automatically de-activate a job posting on its closing date
Ability to refresh vacancy announcements on a set schedule (e.g., postings
HR 50.00 added/removed each day or week)
HR 51.00 Ability to view and search all open vacancies (that have been posted) electronically
Ability to track online, the number of people applying for a vacancy and how long
HR 52.00
the vacancy has been open
Ability to provide online access for hiring authority to view qualified applicants and
HR 53.00 status updates during the recruiting process


Ability to schedule and track applicants for exams/testing/screening process

HR 54.00 (interviews, panels, promotional exams, and physical ability tests)
HR 55.00 W-4 form that is auto filled with information from the job application
HR 56.00 I-9 form that is auto filled with information from the job application
Ability to create custom forms that populate form fields from information in the ERP
HR 57.00 system
HR 58.00 Ability to specify fields as required on application
Ability to receive applicant profile data from an external system via an interface
HR 59.00 (e.g., external job board, Civil Service applicant system)
Ability to provide access via a secure web browser and includes a functional web
HR 60.00 site incorporating selected system features
HR 61.00 Ability for the database to be continuously updated in real time
Ability to apply Florida's Veteran's Preference 5 and 10 point rules, and identify 30%
HR 62.00 disabled veterans and afford them the required preference on each step of the
evaluation process
Allow for application function level security based on userid and complex password
HR 63.00 supporting multiple user groups/security set at event level
Ability to capture EEO data, screen it from recruiters and agency users, and allow
HR 64.00 users with EEO security to view and report on summarized EEO information
Ability to link to countywide job title table including descriptions, qualification

HR 65.00 standards and salary information
Ability to store specific knowledge, skills and abilities (KSAs), measured by applicant
HR 66.00 test scores or multiple independent subject matter ratings/evaluation comments


Ability to have an automatic internal and external e-mail notification function to

HR 67.00 send notifications based on event triggers to applicants and agency users
Ability to specify weighted values for specific KSAs matching proficiency level and
HR 68.00 years of experience, and if applicable, test scores and oral panel interview scores
Ability to tailor the content of the notifications as needed, including on a

HR 69.00 recruitment by recruitment basis
Ability to store, identify and view notifications by applicant name and/or requisition
HR 70.00
number
Ability to process hard copy notifications to applicants who do not have an e-mail
HR 71.00
address
Ability to print all screens through a browser, including completed candidate profile
HR 72.00 information
HR 73.00 Ability to establish archiving and purging rules
HR 74.00 For authorized users to simultaneously view a single applicant's profile
HR 75.00 Ability for applicants to apply online for multiple positions with one submittal of
applicant data, and for the data to be entered into a universal database
Ability for applicants to be able to update their personal information ad check the
HR 76.00 status of their applications, and view their test scores
Ability for applicants to indicate work preferences such as full-time/part-time, and
HR 77.00 location/region
Ability for applicants to be able to inactivate themselves from a job title for which
HR 78.00 they no longer wish to be considered
HR 79.00 Ability to maintain detailed applicant history including historical test scores
HR 80.00 Ability to establish and maintain applicant eligibility and referral lists
HR 81.00 Ability to preview available candidates before a job requisition is finalized


Ability for applicants to file online job interest cards to be notified when desired job
HR 82.00 title(s) are available
Ability to customize workflows for routing, approvals and notifications based on
HR 83.00 agency configurations and revise as needed.
Ability to create different evaluation criteria (matching models) including
HR 84.00 requirements (KSAs) and hurdles by job title or category
Ability to handle multiple evaluation hurdles (e.g. a written test, performance
HR 85.00 (typing, driving) test, manual rating of experience/education, qualifying interview)
in a single job title using event triggers
Ability for authorized agency users to access assigned requisitions, associated

HR 86.00 applicant profiles and reported knowledge, skills & abilities (KSA's) for evaluation
purposes, and enter evaluation results into the KSA requisition database
Ability for multiple users to access/evaluate candidates in a requisition

HR 87.00 simultaneously
Ability to enter weighted job requirement KSA rating scores and editable evaluation
HR 88.00 comments over the secure web
Ability for automatic calculation of final scores considering individual test/multiple
HR 89.00 rater skills scores
Ability to track and record all requisition activities, status and progress and maintain
detailed requisition history based on event triggers such as dates of creations,
HR 90.00
approval, hurdle completion, applicant interview, and applicant selection. Should
also include the ability for users to enter comments into requisition history
HR 91.00 Ability to fill multiple vacancies on a single requisition


Ability to pre-populate requisition with job title, job description, agency

HR 92.00 information, etc from information in the ERP system
HR 93.00 Ability to search the universal database using filters and drop dead criteria
Ability to pre-screen applicants on a requisition and move those candidates who are
HR 94.00 deemed qualified to proceed to the next evaluation hurdle
Ability to advance candidates through the various hurdles of the process while
HR 95.00 preventing candidates who have not successfully completed part of the evaluation
process from advancing to the next hurdle
Ability for applicant information to be placed "on-hold" until all evaluation

requirements have been met (such as completing all of the required tests) and
HR 96.00
applicant has been determined eligible or ineligible for the position. This includes
tested and non-tested job classifications
Ability to allow recruiters to search the universal applicant database according to

HR 97.00 the job title requirements for eligible applicants based on test scores, weighted KSA
requirements, and/or job preferences and obtain an overall percentage match
HR 98.00 Ability to automatically rank applicants on test score average by job title
Ability to "snapshot" all applicants profiles (work/education history) once the
HR 99.00 evaluation process on a requisition has begun
100.00 Ability to refer selected eligible applicants electronically to hiring managers for
HR selection interview, including application materials/applicant profile
101.00 Ability for hiring managers to enter selection statuses to record results of selection
HR interviews
102.00 Ability to automatically inactivate candidates from future consideration from a job
HR title who fail to respond to an interview


103.00 Ability to print the list of applicants at each hurdle and to print the profiles/resumes
HR of the candidates to be evaluated/interviewed
104.00 Ability to identify applicants who are current County employees, and their current
HR job classification, for promotional only opportunities
105.00 Ability to allow County employees to be considered as a lateral transfer for

HR vacancies within their current job titles without having to compete
106.00 Ability to automatically calculate years of experience based on hours and dates
HR worked as indicated in the application work history
107.00 Ability for authorized users to access the requisition database and create, review,
HR route, approve and submit requisition requirements online over the secure web
Ability to have an integrated skill and knowledge testing software including a

HR 108.00 battery of clerical and other skill tests which provide immediate (real-time)
feedback of weighted evaluation results (e.g. test scores)
109.00 Ability to develop and publish/utilize County specific test material in a variety of
HR formats
Ability to incorporate results from a third party testing system which may include
HR 110.00 different testing methodologies such as verbal instruction.
HR 111.00 Ability to design test plans, process scores and analyze results
112.00 Ability to define tests, test keys/answers and set passing point per test and per job
HR classification
Ability to apply the same modular tests to different job title examinations for the
113.00 same applicant, taking into account rules for reuse of test scores and also the ability
HR to group multiple tests together in one test session (e.g. require 3 tests for a clerical
job classification)


114.00 Ability to access and proctor tests and have evaluation scores electronically scored
HR and entered into database based on job classification requirements
Ability to administer same test to numerous applicants at the same time, an the
HR 115.00 ability to simultaneously administer different tests to different applicants at the
same time
Ability to score and analyze applicant's test scores including overall scores,
HR 116.00 individual test scores for each test taker by userid, and test scores by job
classification
117.00 Ability to track and store all previous and new applicant test scores by individual
HR test, job title and requisition.
118.00 Ability for applicant test scores to automatically expire after one year, but still
HR display and remain active on a requisition
119.00 Ability to manually reset date applicant is allowed to re-take test(s) on an applicant
HR by applicant basis.
120.00 Ability for test score expirations within a requisition to be governed by the closing
HR date of a job posting.
Ability to analyze and report on test results to perform pass point analysis, check for
HR 121.00 adverse impact and applicant flow
Ability to quickly perform test analysis on mean and standard deviation of test
HR 122.00 items, item discrimination, reliability (inter-correlations, length of the test, etc),
standard error of measurement, etc
123.00 Ability to update/enter employee hire/rehire information (e.g., enter information

HR on benefits, tax information, payroll, etc.)
HR 124.00 Ability to initiate the entry of selected employee hire/rehire information (e.g.,
employee updates their personal information during new hire orientation)


125.00 Ability to designate an applicant as a former or current county employee at any

HR time during the hiring process
HR 126.00 Ability to identify employees with a unique identifier other than SSN
HR 127.00 Ability to associate the I-9 document to an applicant record
128.00 Ability to use automated workflow to submit and approve forms related to the
HR Hire/Rehire process
129.00 Ability to use automated workflow to provide notification of hires/rehires to

HR designated recipients
130.00 Ability to maintain a historical record of all employee IDs (all employee Ids are
HR maintained separately)
131.00 Ability to maintain a checklist of items to review with new hires (e.g., covering
HR various orientation sessions and new hire tasks)
HR 132.00 Track post offer medical exam completion status (Y/N)
Ability to create, edit, view, and maintain history of all employee data (including
HR 133.00 separated and retired employees) associated with personnel actions (e.g.,
promotions, transfers, separations, etc.)
Ability to maintain current and historical personal data (e.g., name, date of birth,
HR 134.00 emergency contact information, and multiple address and phone listings) with the
appropriate security restrictions
Ability to maintain current and historical employment data (e.g., status, bargaining
HR 135.00 unit, etc.)
HR 136.00 Ability to record multiple employment actions containing the same effective date
HR 137.00 Ability to view who deleted/expunged an action and why it was done
138.00 Ability to maintain medical, physical, criminal data by employee for job and training
HR restrictions (e.g., drug testing)


Ability to record and maintain non resident alien (NRA) data and information
HR 139.00 required by Immigration and Naturalization Service (INS) including visa information
for non-US citizens and documentation of the I-9 registration process
Ability to track various employee types (e.g., temporary, seasonal, provisional,

HR 140.00 permanent intermittent), flag the end of seasonal and/or temporary employment,
and flag them as active or inactive without losing any associated employee data
Ability to maintain employment type (e.g., hourly, part-time, full-time), work

141.00 schedule (e.g., scheduled hours worked per week) and established duration (e.g.,
HR permanent, durational, temporary) to specify benefit and accrual eligibility for time
and attendance
Ability to provide the capability for employees to view their own employment
HR 142.00 information (current and historical) and to provide corrections or updates to their
information (in accordance with the restrictions of self service)
HR 143.00 Ability to search historical records by last name
HR 144.00 Ability to cross-reference names/maiden names, prior address history, salary, etc.
HR 145.00 Ability to identify and link files for county employees that are married, domestic
partners, children
HR 146.00 Ability to create and track load outside personnel assignments into the system
147.00 Ability to maintain and view (via self service) the status of employee requests (used
HR to track the progress of the employee's requests)
148.00 Ability to maintain action type, action reason and approval required for all
HR personnel actions


149.00 Ability to assign multiple work locations to employees (e.g., department, division,
HR office) and maintain historically
150.00 Ability to identify the funding source for an employee, and capture multiple funding
HR sources for split-funded employees
HR 151.00 Ability to process employee leave without pay
Ability to manage leave programs, to include the Family and Medical Leave Act, and
HR 152.00 allow for updates as regulations change
HR 153.00 Ability to maintain employee leave history with start and end dates
HR 154.00 Ability to maintain employee pay changes
155.00 Ability to track the level of security clearance required for an employee (e.g.,
HR fingerprinting)
HR 156.00 Ability to track the level of security clearance required for a position
157.00 Ability to interface with the ID card system that maintains employee photos and
HR badges to associate the appropriate personnel information
158.00 Ability to maintain personnel data including: certifications, EMT training, emergency
HR contact information, ID photos, uniforms, etc.
HR 159.00 track post offer medical exam completion status (Y/N)
Ability to track multiple employee dates (e.g., original appointment date, leave
HR 160.00 progression date, longevity date, and special assignment date) based on defined
criteria
Ability to create a data file for non-employee volunteers/interns (which would
HR 161.00 contain basic information (contact, address, etc.), but not require all fields normally
associated with an employee on payroll)
HR 162.00 Ability to track and manage random drug testing
HR 163.00 Ability to track and manage RIF
HR 164.00 Ability to restrict access to protected public record information (FS 119)


Ability to identify and support multiple concurrent job assignments for an employee
and maintain historically (e.g., An employee may have a job assignment with the
HR 165.00 same or different agency or across agencies and departments. Each employees job
assignment is independent of another and must be uniquely identified and tied to
the employer)
HR 166.00 Ability to identify or swap the primary job for an employee who has multiple jobs
HR 167.00 Ability to allocate funds appropriately for multiple jobs
HR 168.00 Ability to support headcount reporting for employees with multiple jobs
HR 169.00 Ability to designate the appropriate benefit eligibility for employees with multiple
jobs
HR 170.00 Ability to change employee labor distribution assignment
171.00 Ability to track movement\reassignment (transfers), and promotions and maintain
HR historically
HR 172.00 Ability to support the processing of mass personnel transactions (e.g., transfers)
HR 173.00 Ability to track job title by employee
HR 174.00 Ability to support the procedures associated with terminating an employee
175.00 Ability to turn off accruals, benefits, payments, and time and attendance when an
HR employee separates
HR 176.00 Ability to pay accrued benefits and retroactive pay after employee separation
HR 177.00 Ability to maintain employee exit interview data
178.00 Ability to define and update a checklist upon termination -- checklist would include
HR items such as: objects loan
HR 179.00 Ability to provide real-time data for upload to web portals


Ability to maintain employee compensation changes and view all compensation

HR 180.00 data associated with an employee's union affiliation & assignment (e.g., salary,
stipend, merit)
181.00 Ability to automatically calculate percentage based or flat amount salary

HR adjustments for anniversary increase, collective bargaining increase, or awards
HR 182.00 Ability to identify minimum and maximum salary ranges
HR 183.00 Ability to view annual, weekly, daily and hourly compensation rates
184.00 Ability to associate salary schedules to employees based on union affiliations, start
HR and promotion dates with the ability to override
HR 185.00 Ability to prorate an employee's pay in payroll for a mid-period change
HR 186.00 Ability to define the time period between step increases or compensation process
187.00 Ability to allow consideration of performance factors within the step increase
HR process and include comments for the reason
188.00 Ability to consider employee status (e.g., leave without pay (LWOP)) in applying
HR salary/step increases or compensation process
HR 189.00 Ability to capture an unlimited number of pay components on an individual's pay

HR 190.00 Ability to add automated eligibility criteria for contract related salary changes
Ability to automatically identify eligibility for salary/ step increases or compensation
HR 191.00 process for all employees hired on a specific date (e.g. after 4/1/99) and update (for
Civil Service employees)
Ability to create and edit salary schedule (e.g., grades, step and banding) and apply
HR 192.00 mass changes (retroactive, current, and future) to salary tables based on user
defined criteria and maintain historically


193.00 Ability to perform mass changes in "preview" mode prior to incorporating changes
HR to employee records
HR 194.00 Ability to apply mass increases to individual components of pay
195.00 Ability to apply mass changes forward through an employee's effective dated
HR history
Ability to assign a reason code to an employee's record which was updated through
HR 196.00 a mass change
HR 197.00 Ability to apply mass changes (percentage based, flat amount) to multiple
components of pay based on defined parameters and criteria
HR 198.00 Ability to maintain historical information on performance evaluations/ratings for

employees
HR 199.00 Ability to generate competency-based evaluations for employees
200.00 Ability to maintain levels of demonstrated employee competencies through the
HR performance evaluation process
HR 201.00 Ability for an employee to list goals for a specified time period- IDP
202.00 Ability for a supervisor to evaluate employee goals and determine completion of
HR employee goals
HR 203.00 Ability to provide an overall performance rating
204.00 Ability for an employee to maintain an individual review plan containing their goals
HR and tying those goals to specific training courses
HR 205.00 Ability to maintain performance standards for specific job classifications
HR 206.00 Ability to maintain and track the appeal process for performance evaluations
Ability for a manager to make notes throughout the year on employee
HR 207.00 performance/conduct in a consistent form across agencies without being part of
the employee's official record


208.00 Ability to document when an employee receives their performance standards and
HR factors against which they will be measured
HR 209.00 Ability to evaluate group performance
210.00 Ability flag an employee that does not have a performance rating and track by
HR manager/supervisor
HR 211.00 Ability to maintain and create a performance improvement plan for an employee
HR 212.00 Ability to perform a retroactive pay adjustment based upon the results of the
performance appraisal process
HR 213.00 Ability to maintain awards for recognition of employee achievements and

performance (e.g., attendance awards)
214.00 Ability to create, edit, view, and maintain history of all employee license,
HR certification, accomplishment, and skill information, regardless of job title
Ability to maintain employee licenses and credentials pertinent to the employment
HR 215.00 field and job title held, through self-service, but subject to final approval before
posting
Ability to track multiple licenses and certifications held by each employee and
HR 216.00 associated expiration and renewal dates, through self-service, but subject to final
approval before posting
Ability to notify an employee's supervisor when a license or certification is going to
HR 217.00 expire in enough time to go through the renewal process (for positions where the
license or certificate is required)
Ability to integrate employee competencies and skills identified during the

218.00 recruiting process (e.g., an employee indicates that he/she is a certified DBA when
HR applying for a position and the system is automatically updated to reflect this
competency when the employee is hired)


219.00 Ability to associate required competencies and skills to a specific title and integrate
HR the skill requirements with job postings in the recruitment module
220.00 Ability to historically maintain educational information for an employee (e.g., level
HR of education, type of education, date of completion of education)
221.00 Ability to maintain language skills and rate an employee's proficiency level with a
HR specific language, through self-service, but subject to final approval before posting
HR 222.00 Ability to maintain military background in HR system, including DD214 form

information (e.g., Veteran status, dates, branch, discharge information)
HR 223.00 Ability to create, edit and view training data and maintain historically
Ability to historically maintain data related to employees' college training courses

HR 224.00 taken for tuition reimbursement (e.g., employee name, labor unit, job classification,
level of college training course (undergraduate vs. graduate), training course name)
Ability to maintain costs of employee college training courses taken in order to

HR 225.00 submit for tuition reimbursement (e.g., track costs of each credit, college fees,
other fees)
226.00 Ability to maintain tables related to tuition reimbursement (e.g., labor unit rules,
HR working test period, employees current funding and reimbursement tables)
Ability to historically maintain data related to employee's training record (e.g.,

HR 227.00 classes taken, dates taken, when class is due to be taken again, work location,
funding, attendance certificate)
228.00 Ability to have dynamic training rosters (allow for registrations, cancellations, and
HR rescheduling)
HR 229.00 Ability to support wait list functionality for training classes


HR 230.00 Ability to reserve the number of seats in a training class based on specified rules
231.00 Ability to record employee attendance at all training sessions and conferences and
HR provide a certificate
Ability to indicate category of training (e.g., OSHA training, Public Employee Health
HR 232.00 & Safety Act (PESH), union sponsored, department curriculum, conferences, agency
vs. other sources)
Ability to maintain detailed data related to training courses (e.g., dates, hours, costs,
HR 233.00 credit hours, governmental and non-governmental hours of continuing professional
education (CPE)/ continuing education units (CEU))
HR 234.00 Ability to maintain pre-registration data and attendance registry by employee
HR 235.00 Ability to define prerequisites for classes and certifications
HR 236.00 Ability to maintain a history of reasons for employee absences to scheduled training
HR 237.00 Ability to maintain employee training course ratings (e.g., grade, pass/fail, scores)
238.00 Ability to manage training course resources (e.g., room reservation, training course
HR materials, seating limitations)
239.00 Ability to maintain a listing of all trainers and their individual competencies county-
HR wide
Ability to define a training plan by position/title (e.g., training necessary to move
HR 240.00 from clerk to administrative assistant) and to modify that training plan as their
position/title changes
241.00 Ability to link online training courses to an employee's training plan and update
HR upon completion


Ability to automatically enroll an employee in mandatory training courses and notify

HR 242.00 the employee and/or supervisor of enrollment and when classes are going to be
offered
243.00 Automatically send an email reminder to an employee /supervisor for their

HR upcoming class based upon a user input date
244.00 Ability to track employees who are in long term training programs, including
HR training courses taken and whether the training course was completed successfully
HR 245.00 Ability to notify employees when new training courses are being offered
246.00 Ability to maintain information regarding in-service training (e.g., job shadowing
HR and rotations) on the employee's training record
247.00 Ability to allow employees to enroll in offered training courses themselves (via self
HR service)
248.00 Ability to maintain an approval process for both tuition reimbursement and training
HR course registration (by employee and Central HR/Civil Service)
249.00 Ability to view the approval status for a training course, and/or tuition
HR reimbursement
HR 250.00 Ability to review prior denials of employee training and reason for denial
251.00 Ability to automatically reflect completed training, licenses and certifications on the
HR employees skill/competency profile
Ability to track progress of an employee towards a certification or license (e.g., 80

252.00 hours of Continuing Professional Education (CPE) training every two years with a
HR minimum of 20 CPE hours per calendar year - 24 of the 80 CPE/CEU (Continuing
Education Units) hours must cover governmental subjects)
HR 253.00 Ability to have training catalogue and class schedule available online


254.00 Ability to link time and attendance to training for verification of employee
HR attendance
255.00 Ability to have employee's training plan follow the employee to another
HR department or agency
256.00 Ability to restrict registration for training by user defined rules (e.g., limit those
HR employees that repeatedly do not attend scheduled training from registering)
Ability to administer training data on employees with multiple jobs (e.g., if

HR 257.00 employee is a part-time police officer and full-time health care worker, this
employee would be required to take training associated with both jobs)
258.00 Ability to forecast and perform "what-if" scenarios regarding training based on
HR historical data
259.00 Ability to identify anticipated training needs based on existing and newly
HR created/budgeted classifications
260.00 Ability to capture demand for new or existing training courses throughout the year
HR (e.g., via training plans)
Ability to track follow-up information on training courses (including training course
HR 261.00 evaluations and follow-up evaluations) in order to assist in determining training
curriculum for the next fiscal year
262.00 Ability to forecast need for training courses based on employee certification
HR expiration dates
HR 263.00 Ability to track agency compliance with mandated employee training
Ability to define and maintain a target set of training courses for given positions; to
HR 264.00 match training needs to required skills; and to perform a gap analysis between
required skills and employee skills
HR 265.00 Ability to manage Lending Library


266.00 Ability to integrate workflow notification and approvals with notice sent to
HR Microsoft outlook calendar
267.00 Ability to view classroom space, including size, seating, and availability throughout
HR the county
268.00 Ability to maintain a career plan for employees which includes their training plan
HR for career advancement
269.00 Ability to track training courses and/or training plan needed for career/job
HR advancement for all employees
270.00 Ability to track employee progress against their training plan for career
HR advancement
271.00 Ability to associate job titles to a career progression of job titles in a series (e.g.,
HR from officer to detective in the police department)
HR 272.00 Ability to relate job title codes to job series and career paths
HR 273.00 Ability to maintain job family relationships among job titles
274.00 Ability to maintain career progression paths specific to a series or across a number
HR of series
HR 275.00 Ability to create, edit, and view grievance-related data and maintain historically
276.00 Ability to maintain and retrieve the number of grievances per bargaining unit and
HR contract provision title
Ability to maintain and provide a summary of vital information about individual
HR 277.00 grievances, including the ability to report on the individual contract provision title
(Focus on department level)
278.00 Ability to assign multiple codes and descriptions to various steps in the grievance
HR process for grievances filed by employees and/or unions
279.00 Ability to track the section/subsections cited in a grievance, including the ability to
HR track multiple claims per grievance


HR 280.00 Ability to track and inquire on grievance timeline and status

HR 281.00 Ability to filter and sort grievance data based on outcome
282.00 Ability to associate one grievance to many contract sections/subsections by
HR bargaining unit
283.00 Ability to enter, edit and maintain institutional/ class action grievances (e.g., no
HR specific claimant identified) as well as individual grievances
HR 284.00 Ability to link or cross-reference related grievances
285.00 Ability to track multiple types of grievances (e.g., contract interpretation or
HR discipline, PERB - Public Employee Relations Board, lawsuits)
HR 286.00 Ability to limit data changes to final grievance decisions
HR 287.00 Ability to select similar grievances and identify outcomes and past practices
Ability to create a unique identifier to track grievances based on case criteria (e.g.,
HR 288.00 bargaining unit, agency tracking number, Labor Relations tracking number,
employee, Collective Bargaining Unit agreement)
289.00 Ability to provide the flexibility to support the various contract interpretations
HR associated with user defined criteria
Ability to report on number of grievances filed and detailed information, such as:
HR 290.00 date, employee, type of grievance (e.g., loss of overtime, money, discipline
grievance)
Ability to produce a report to track all disciplinary actions and steps taken to resolve
291.00 (sorted by employee-specific record, number of employees receiving disciplines,
HR gender, race, EEO standards)
HR 292.00 Ability to record manually assigned grievance numbers

293.00 Ability to create, edit, and view investigation and complaint-related data and
HR maintain historically


HR 294.00 Ability to capture multiple dates and results of an investigation (e.g., fact finding)
HR 295.00 Ability to assign codes and descriptions to the various types of complaints/issue
296.00 Ability to view the steps that supervisors/managers have taken when imposing
HR disciplinary actions on an employee
297.00 Ability to assign an expiration date from a specific disciplinary action and maintain
HR history
HR 298.00 Ability to capture disability information
HR 299.00 Ability to view EEO discrimination complaints
300.00 Ability to inquire on resolutions based on past decisions and contract interpretation
HR associated with specific grievance types or user defined criteria
HR 301.00 Ability to monitor arbitration payments and time frames for responses
302.00 Ability to track arbitrator data and performance (e.g., name, previous rulings on
HR cases)
303.00 Ability to maintain a standard set of codes used to evaluate arbitrators (e.g., rating
HR outcome, severity of judgment, appearance of bias)
304.00 Ability to uniquely identify all unions, employee organizations and associations
HR including non-union employees
HR 305.00 Ability to track seniority by bargaining unit
306.00 Ability to track union contracts including contract dates, planned start dates, date
HR required for union negotiation
307.00 Ability to create, edit, and view negotiation related data and maintain historically
HR for the Office of Labor Relations
308.00 Ability to create, modify, inactivate and view affirmative action statistics and goals
HR and maintain historically

HR 309.00 Ability to modify hiring and promotional goals related to affirmative action
Ability to maintain and view (with the appropriate authority) applicant data (e.g.,
HR 310.00 demographics, recruitment source, classification, acceptance/rejection of
employment by applicant) for comparison to affirmative action goals
311.00 Ability to maintain office locations (e.g., responsibility centers) within agencies in
HR order to prepare affirmative action reports
HR 312.00 Ability to recalculate and analyze affirmative action data
313.00 Ability to electronically complete and send separation data forms via work flow
HR process
314.00 Ability to view claimant data, such as unemployment or workers compensation data
HR (e.g., reason for separation, benefit rate, submission date, approval date)
315.00 Ability to access Human Resource employment data to identify why employee has
HR separated and verify wage data
316.00 Ability to automatically notify Agency/Department when a former employee applies

HR for unemployment or files an appeal to the unemployment compensation decision
317.00 Ability to identify if a former employee has filed for unemployment compensation
HR while on Workers Compensation
318.00 Ability to automatically track status throughout the unemployment hearing and
HR appeals process
319.00 Ability to track unemployment benefits paid to an employee based on specific

HR criteria and view history
Ability to compile data on the number of unemployment applicants, their reason
320.00 for collecting unemployment benefits (e.g., seasonal, part time, subsequent
HR employment, retroactive payments), and the total dollar amounts associated to
each type


HR 321.00 Ability to import data and export human resources data

322.00 Ability to download data, define/perform queries, and report from the HRMS
HR system to user computer
323.00 Ability to import data from outside systems to compare or combine with related
HR HRMS system data for reporting
Ability to export report-related data to other applications (e.g., Excel, Access) for
HR 324.00 further manipulation
HR 325.00 Ability to produce statistical charts and graphs from the database without needing
to export data to Excel or other programs
HR 326.00 Ability to create, modify, save and view standard and adhoc reports and the
specified reporting criteria
327.00 Ability to view reports online, save reports to a file, distribute information in
HR electronic format, and route report signature documents in electronic format
328.00 Ability to report on data based on different frequencies - weekly, monthly,

HR quarterly, and yearly (adhoc and on-demand)
HR 329.00 Ability to provide a report that reflects a roster of employees
HR 330.00 Ability to create 'canned reports' with user entered date parameters
HR 331.00 Ability to support trend analysis
HR 332.00 Ability to support standard regulatory reporting (e.g., EEO-4, EEO-5, OSHA, DOL)
333.00 Ability to generate reports at different organizational levels - department/agency,

HR county
HR 334.00 Ability to access a specified number of years worth of data for reporting purposes
335.00 Ability to generate adhoc reports for third-party review (e.g., by

HR department/agency)


336.00 Ability to generate an audit trail report that would detail each change made within
HR the system (e.g., user, dates, field)
HR 337.00 Ability to query and report against real-time integrated data
HR 338.00 Ability to report on all employees and/or applicants, and their related data
HR 339.00 Ability to produce a report on job titles, jurisdictional classifications, and positions
340.00 Ability to produce a report on applicant data and their associated recruiting
HR activities/status
341.00 Ability to support Federal Consent Decree report associated with recruiting and
HR application tracking
HR 342.00 Ability to produce a report on new hires and rehires
HR 343.00 Ability to produce a report on employee separations and unemployment
HR 344.00 Ability to produce a report on all personnel actions, competencies, and skills
Ability to provide report for all personnel transactions (all transfers, salary
HR 345.00 increases, etc.) and to be able to sort in a variety of ways with date and range
specifications
346.00 Ability to produce a report on employee training, career planning, and

HR performance management
HR 347.00 Ability to produce a report on compensation changes
HR 348.00 Ability to produce a report on seniority and longevity (retirement)
HR 349.00 Ability to produce a type of leave report (e.g., long term vs. short term)
350.00 Ability to report on disciplinary actions per employee (overview report for Labor
HR Relations)
HR 351.00 Ability to produce workers compensation and other health and safety reports
HR 352.00 Ability to identify top wage earners


353.00 Ability to report on the number of arbitrations associated with an employee or

HR grievance
HR 354.00 Ability to generate union affiliation reports
HR 355.00 Ability to provide a consistent snapshot of data, calculations, and percentages for
each department/agency (to allow the county to report on the same information)
356.00 Ability to generate forms for various employee supporting/source documentation

HR (e.g., I-9, etc.)
HR 357.00 Ability to report on consolidated data pulled from various systems
HR 358.00 Ability to limit access to reporting data based on security restrictions
HR 359.00 Ability to report on pending transactions by department or by personnel action
HR 360.00 Ability to report on user information per transaction
HR 361.00 Ability to report on employee profile information including history
362.00 Ability to generate reports that track the performance efficiency of personnel (used
HR to determine areas of improvement and processing time)
HR 363.00 Ability to output reports in the following formats: .pdf, .doc, .xls
HR 364.00 Ability to generate all county specific user defined reports as required
Ability to default all of an employee's earnings, deductions, taxes, and employer
HR 365.00 deductions to the appropriate chart of account string and the ability to override the
default
HR 366.00 Ability to associate a particular account to an additional earning
367.00 Ability to charge labor expenses to a grant or project number (hurricane and
HR election)
368.00 Ability to charge labor expenses to the appropriate account(s) over fiscal, and
HR calendar year end splits (e.g., Charge backs)


369.00 Ability to specify chart of accounts coding string processing options, such as:
HR Activate, De-Activate, Open Date, Close Date
HR 370.00 Ability to perform mass update of chart of account strings
371.00 Ability to mass update of employee records to reflect updates to chart of account
HR strings
HR 372.00 Ability to maintain history of chart of account strings
373.00 Ability to record hours and dollars by labor distribution code on an employee's
HR record
374.00 Ability to track employee work activity and whether it was charged to the
HR appropriate fund
375.00 Ability to track equipment usage by hour and associate that time with one or more
HR projects/grants
376.00 Ability to create, edit and maintain start and end date funding for positions and
HR identify positions for which funds will end
377.00 Ability to capture split-funded positions (salary and fringe benefits) across
HR departments and funds (e.g., grants, capital projects)
378.00 Ability to track employee program tasks (for projects and work functionality) to
HR support a program budget model versus the line item budget used currently
HR 379.00 Ability to capture detailed employee task information at point of time entry
380.00 Ability to allocate non-labor expenses to the appropriate location at point of time
HR entry
HR 381.00 Ability to capture information and summarize potential costs by project
382.00 Ability to generate Labor Distribution Summary Listing (summarizing pay) and the
HR Labor Distribution Summary Report by dept & by fund on an ad hoc basis


383.00 Ability to charge/track labor expenses by physical location (e.g., to allocate security
HR cost by square foot)
HR 384.00 Ability to view labor on a weekly basis (e.g., time charges)
HR 385.00 Ability to report on allocated time versus time worked for selected employees
Ability to adjust payroll after the fact (e.g., retroactive labor distributions, correct an
HR 386.00 incorrect posting in general ledger)
HR 387.00 Ability to interface distributed labor expenses to the General Ledger
388.00 Ability to report on time and leave data by Time Reason Code (Time Reason Codes
HR are created for leave categories)
389.00 Ability to report on scheduled/unscheduled leave usage in order to facilitate

HR manpower percentage and scheduling for departments
HR 390.00 Ability to report on the percentage of staff lost time
HR 391.00 Ability to review online timesheet entries and approvals for audit purposes
HR 392.00 Ability to reprint scheduled time versus actual time for audit purposes
HR 393.00 Ability to report on time worked by department or by project
394.00 Ability to analyze leave balances, excessive/minimal leave usage and the
HR correlation to overtime
395.00 Ability to view leave data and identify long-term leaves and long-term
HR abandonment if necessary, viewable on a monthly basis
396.00 Ability to record and report the actual hours worked and be able to access this
HR information real time
397.00 Ability to view current or point-in-time personnel actions on attritions, additions,

HR separations and promotions by fund, department, union, employee attributes
398.00 Ability to access data regarding approaching retirements, number of years served,
HR tiers


HR 399.00 Ability to project termination cost payouts

400.00 Ability to split employee time and payroll across different funds (this will lead to
HR more accurate cost allocation of employees, especially partial FTEs)
401.00 Ability to reprint hierarchies (e.g., organization hierarchies -- who is signing off for
HR certain employees, departments)
402.00 Ability to report on earnings, supplemental earnings, payouts, awards by all

HR attributes
HR 403.00 Ability to report on deductions
HR 404.00 Ability to report by different types of payrolls (e.g., seasonal, part-time, regular)
405.00 Ability to access payroll data by type of employee (i.e., union, uniform, non-
HR uniform)
HR 406.00 Ability to calculate cost of remaining payrolls in the year by fund, dept, county wide
HR 407.00 Ability to report on number of workdays per month
408.00 Ability to forecast and perform trend analysis for payroll and time & leave
HR information (useful in assigning overtime in workforce/schedule management)
HR 409.00 Ability to report on overtime by agency
HR 410.00 Ability to analyze overtime versus the cost of a new hire
411.00 Ability to find average overtime rate paid out, broken out by type of employee (e.g.,
HR civilian, uniformed officer)
HR 412.00 Other user-defined reports as required
Ability to pay out accrued or holiday time, at current rate, the rate at which it was
HR 413.00 earned, or at a designated rate
HR 414.00 Ability to automatically retro-adjust time based on the effective date
415.00 Ability to provide an automated method to add to the sick leave bank using a
HR standard time code


416.00 Ability to generate bi-weekly, annual, monthly, or other period accrual of leave for
HR full time, part time, and hourly employees
417.00 Ability to generate annual accrual of sick, vacation, and personal leave based on
HR calendar or fiscal year
418.00 Ability to accrue time at the start of a specified term rather than every pay period
HR or monthly
HR 419.00 Ability to suspend accruals for ineligible employees
HR 420.00 Ability to define multiple proration accrual rules for less than full time employees
HR 421.00 Ability to accommodate the accrual of time for employees on a prorata basis
422.00 Ability to prorate leave when employees switch from unions and their leave plans
HR change
HR 423.00 Ability to prorate leave accruals based on full-time percentage
HR 424.00 Ability to automatically relate staff schedules to leave accruals
HR 425.00 Ability to provide restrictions regarding accrued vacation and sick leave
426.00 Ability to limit maximum accrued vacation/sick based on hire date and collective
HR bargaining unit
HR 427.00 Ability to limit annual vacation/Sick carry-over
428.00 Ability to zero out unused paid leave time at end of calendar year, or pay off time,
HR or carry over the time for certain collective bargaining unit/job classes
HR 429.00 Ability to reset accrued time at end of a calendar/fiscal year
430.00 Ability to pay out accumulated holiday/compensatory time based either on rate of
HR pay in place when the time was earned, or on employee's current rate of pay
431.00 Ability to calculate accruals for employees holding multiple jobs at different accrual
HR rates


432.00 Ability to automatically calculate and make changes to employees leave accrual
HR rates based on length of service and type of appointment
433.00 Ability to automatically calculate and process retroactive accruals based on the
HR appropriate rules, rates, and dates (can be user defined)
HR 434.00 Ability to reflect leave accrual amounts on paychecks
Ability to manage accruals that must be automatically deaccrued at the end of the
HR 435.00 year (e.g., Identify, renew, etc.)
HR 436.00 Ability to automatically calculate additional termination pay (not previously

accrued) based upon years of seniority
HR 437.00 Ability to accommodate the credit of accrued time upon reappointment after
resignation
HR 438.00 Ability to define leave accrual rules based on hire date
439.00 Ability to begin accruing bonus sick days starting from either the last sick day taken
HR or the day a bonus sick leave day was last accrued
HR 440.00 Ability to automatically expire unused leave accruals
441.00 Ability to credit leave time after change of status, for example, part time to full
HR time, probationary to permanent
442.00 Ability to turn off accruals when an employee exceeds allowable unpaid or Workers'
HR Compensation time
HR 443.00 Ability to adjust leave for employees who are classified as inactive on payroll
444.00 Ability to adjust annual leave balances to the employee's appropriate leave ceiling
HR at beginning of the leave year
LEARNING MANAGEMENT
LM 1.00 Students name displays on home page of User Interface
LM 2.00 Ability to view courses by category for both instructor led and web based training


LM 3.00 Student has the ability to self enroll in both instructor led and web based training
Student has the ability to wait list themselves in both instructor led and web based
LM 4.00 training events
Student has the ability to cancel or change their enrollment request for both
LM 5.00 instructor led and online training events.
LM 6.00 Student is able to view learning plans, skills and certifications
LM 7.00 Student able to launch and bookmark self-paced web based training from interface
LM 8.00 Student able to update personal information such as email, phone, supervisor, etc.
LM 9.00 Student is able to search for courses using keywords within title and description
LM 10.00 Student is able to view and print completion certificates
LM 11.00 Student is able to create development plans
LM 12.00 Student is able to assign classes to their development plans
LM 13.00 Student is able to print their own transcript
LM 14.00 Student is able to complete a survey or test
LM 15.00 Student is able to request permission to by-pass a prerequisite
LM 16.00 Student is able to access a course-specific bulletin board and online resources
LM 17.00 Web based access to administrative features, data, and reporting
LM 18.00 Ability to assign different Administrative access levels
LM 19.00 Ability to add users manually or batch upload
LM 20.00 Import user data from other systems/sources
LM 21.00 Ability to set / change user status (active / inactive /deleted )
LM 22.00 Create / edit / assign / delete new permissions and roles
LM 23.00 Create / change / view user information profile
LM 24.00 Edit users manually


LM 25.00 Enroll users in courses (individually and group/batch)

LM 26.00 Assign users to groups and sub-groups
LM 27.00 Enroll and cancel registration for learning events
LM 28.00 Create a class from scratch
LM 29.00 Create a class from template
LM 30.00 Create a class from a class / course from history classes
LM 31.00 Create a class from a class / course from active classes
LM 32.00 Define class / course business rules
LM 33.00 Delete class / course
LM 34.00 Assign different class / course owners
LM 35.00 Send class / course to history
LM 36.00 Add / Remove content objects to a class / course
LM 37.00 Change content object properties
LM 38.00 Change content object sequence
LM 39.00 Define a content object as a pre-test
LM 40.00 Define maximum attempts for selected users
LM 41.00 Define registration screening rules for a group (i.e.: prerequisite and eligibility)
Define registration screening rules for a class / course (i.e.: prerequisite and
LM 42.00 eligibility)
LM 43.00 Assign prerequisites to a class / course
LM 44.00 Assign prerequisites to a specific group
LM 45.00 Manually override prerequisites requirements
LM 46.00 Assign eligibility checking to a class / course
LM 47.00 Assign eligibility to a specific group
LM 48.00 Manually override eligibility
LM 49.00 Schedule all training types as events with start and end dates


LM 50.00 Customize course title and description

LM 51.00 Track both web based and instructor led training
LM 52.00 Support mixed training modalities (blended learning)
LM 53.00 Maintain list of instructors
LM 54.00 Assign resources to a class / course (i.e.: rooms, equipment, etc)
LM 55.00 Organize online events and activities into categories
LM 56.00 Customize and print certificates
Ability to limit the number of times a certificate is printed by the Student without a
LM 57.00 Administrator override
LM 58.00 Customized To-Do lists
LM 59.00 Support minimum and maximum class / course size
LM 60.00 Ability to move a registration from one class to another
LM 61.00 Assign and track course credits (CEUs and PDUs)
LM 62.00 Enable self enrollment for training events
LM 63.00 Group enrollments by category
Automatically / manually update registration status (no show, cancelled, finished,
LM 64.00 and waitlist
Ability to send email notifications via Exchange/Outlook (SMTP) for confirmation,
LM 65.00
certifications, cancellation, reminders, class changes, etc
LM 66.00 Assign learning activity deadlines for employees
LM 67.00 Ability to print all communications for employees who do not have email address
LM 68.00 Assign auto-reminders to be sent via email
LM 69.00 Ability to integrate with the calendar features of Outlook
LM 70.00 Ability to provide supervisor manual or automatic email notifications


LM 71.00 Ability to require supervisor approval via manual or automatic email notifications
LM 72.00 Ability for supervisors to be copied on email notification to employees.
LM 73.00 Ability to request / reserve rooms, equipment, and other training resources
LM 74.00 Manually add an activity or event to a transcript
LM 75.00 Manually delete an activity or event from a transcript
LM 76.00 Customizable work flows and business rules
LM 77.00 Ability to use wild cards to search for users and class / course
LM 78.00 Create and schedule custom email messages for students with attachments
LM 79.00 Generate class calendar
LM 80.00 View and print a class calendar
LM 81.00 Create a curriculum (collection of courses targeted for a particular group or user)
LM 82.00 Add courses to a curriculum
LM 83.00 Remove courses from a curriculum
LM 84.00 Create a curriculum group
LM 85.00 Add groups to a curriculum
LM 86.00 Remove groups from a curriculum
LM 87.00 Ability to add new fields to the database
LM 88.00 Edit / Modify existing fields in the database
LM 89.00 Add look-up table information in database
LM 90.00 Edit information in the look-up table in database
LM 91.00 Set field properties such as size, type of date, edit
LM 92.00 View / Print student transcripts
LM 93.00 Configurable security settings and password characteristics
LM 94.00 Courses can be set to automatically renew on periodic basis (i.e.: yearly)


Ability to track multiple training costs per class / course (i.e.: instructor, books,
LM 95.00 equipment deprecation, etc.)
Ability to manage physical inventory of training materials (i.e.: manuals, videos,
LM 96.00 books, etc.)
LM 97.00 Ability to assign instructors to class / course
LM 98.00 Ability to enforce / override registration cut-off time
LM 99.00 Ability to define course pre-requisites, elective and learning paths
LM 100.00 Ability to create a wait list and notify pending participants when a vacancy occurs
LM 101.00 Ability to mandate class / course as mandatory
LM 102.00 Ability to mandate class / course as elective
LM 103.00 Ability to track both web-based and instructor led training
LM 104.00 Ability to set and override the maximum / minimum students for a class / course
LM 105.00 Ability to create / change / view instructor biographies
LM 106.00 Ability to include driving directions for all class locations
LM 107.00 Class / courses can be mapped to locations, assets, instructors, etc
LM 108.00 Ability to have multiple training sessions on the same day , time and/or location
109.00 Ability to push pre-work and post work to participates before and after a training
LM class / course
LM 110.00 Ability for instructor to assign training assignments to individuals or groups
LM 111.00 Ability for instructors to attach files to assignments
LM 112.00 Ability for instructors to grade individual assignments
LM 113.00 Ability to create and print course / class rosters and sign-in sheets


LM 114.00 Administrator feature should provide Intuitive navigation for non-technical users
115.00 Ability to assign to assign a learning / development plan to an individually user and
LM globally to a group
LM 116.00 Ability to assign learning activity deadlines for employees
Ability to create business rule to limit the number of employees from any one
LM 117.00 agency (over 87 different agencies) from enrolling in a class / course
LM 118.00 Built-in, full integrated Learning Content Management System
119.00 Utility to upload / import third party AICC or SCORM compliant courses without
LM vendor assistance
120.00 Interoperability with content that is not standard compliant course (i.e.:
LM PowerPoint)
LM 121.00 Launch and track web-based learning
LM 122.00 Built in content authoring tool
LM 123.00 Authoring tool designed for use by non-programmers
LM 124.00 Authoring tool provides a WYSIWIG interface for creating and editing content
LM 125.00 Drag-and-Drop object placement
LM 126.00 Authoring tools supports template based authoring
LM 127.00 Authoring tool supports streaming media, graphics, audio, animations, etc.
LM 128.00 Authoring tools support version control
129.00 Ability to upload and use multimedia with built-in authoring tool (audio, video,
LM images, flash, etc)
LM 130.00 Built-in testing and survey creation tool
LM 131.00 Ability to create new courses from Sharable Content Objects.
LM 132.00 Create / edit reusable leaning Objects (RLO)
LM 133.00 Built-in SCO (Sharable Content Object) Management Tool


LM 134.00 Built-in SCORM (Sharable Content Object Reference Model) manifest debugger
LM 135.00 Support SCORM versions 1.2 and 2004
136.00 Ability to import / upload web based coursed developed by internal staff using third
LM party authoring / simulation tools such as Lectora and Firefly
LM 137.00 Links to other training sites or resources
138.00 Ability to set and override the maximum / minimum students for a course at the
LM session level
LM 139.00 Ability to expire a course
LM 140.00 Disable a course without removing it from the LCMS
LM 141.00 Course history audit trail
LM 142.00 Authoring tool provides spell check and search features
LM 143.00 Ability to create pre and post tests for each course module
LM 144.00 Supports third party interactive simulations (Knowledge Planet Firefly)
LM 145.00 No limitation on the number of courses stored within system
LM 146.00 Built-in code view designing tool
LM 147.00 Support integration with third party content providers such as Element K and Net-G
LM 148.00 Courses may be archived and retrieved later for subsequently use
LM 149.00 Ability for multiple authors to contribute to developing a single course
LM 150.00 Support version control and rollback capability
LM 151.00 Built-in assessment and survey tool that supports all question types
LM 152.00 Ability to import IMS-QTI compliant test banks
LM 153.00 (IMS Global Learning Consortium Inc - Question and Test Interoperability)
LM 154.00 Ability to support the Kirkpatricks four level of evaluation model
LM 155.00 Ability to create custom tests, surveys, and opinion polls
LM 156.00 Ability to auto grade and display results to learner


LM 157.00 Ability to set passing scores for test

LM 158.00 Ability to administrate pre, post and inline tests
LM 159.00 Display test results to learner
160.00 Ability to support multiple choice, true/false, yes/no, fill-in-blank, and essay
LM questions
LM 161.00 Ability to limit the number of attempts allowed per question
LM 162.00 Ability to collect student feedback and surveys
LM 163.00 Ability to link images and other visuals to questions
LM 164.00 Ability to set time limits on assessments / tests
LM 165.00 Ability to support randomized questions and answers
LM 166.00 Ability to provide immediate feedback to user for each question
167.00 Ability to display test results in real-time through a powerful grade book tracking
LM system
LM 168.00 Ability to compile evaluations by class into an output report
LM 169.00 Ability report on test scores by user, class, instructor, or any other pre-defined
group.
LM 170.00 Built-in spell check and search features
LM 171.00 Integrated e-commence capability for payment of courses
LM 172.00 Ability to treat a group of courses as one training bundle
LM 173.00 Ability to assign discounts to courses
LM 174.00 Support credit card transactions without manual effort
LM 175.00 Support multiple merchant accounts
LM 176.00 Support VeriSign security
LM 177.00 Payment reporting features
LM 178.00 Live web-casting and virtual meeting capabilities
LM 179.00 Integrate with Exchange/Outlook 2003 email and calendar functions


LM 180.00 Supports live video and audio streaming

LM 181.00 Supports the capability of virtual classroom
LM 182.00 Ability to have real-time synchronous built-in chat forums
LM 183.00 Ability to have threaded discussion boards
LM 184.00 Web-based calendaring and scheduling though integration with Outlook 2003
Ability to create and schedule customized email message for students with
LM 185.00 attachments
LM 186.00 Course specific bulletin boards
LM 187.00 Web based reporting interface
LM 188.00 Include pre-created out of the box standard reports
LM 189.00 Built in reporting tool
LM 190.00 Ability to customize standard reports
Ability to export and import data to and from Word, Excel, PDF, Crystal, Text and
LM 191.00 XML formats
WYSIWYG report creation for custom reports to allow non-technical users the
LM 192.00 ability to create robust analyses and report such as Skills, Capability, Bench
Strength, Critical Skills in just a few clicks.
193.00 Ability for non technical users to sort and analyze data in a wide variety of ways
LM (i.e.: organization unit, time periods, group designation, etc.)
LM 194.00 Ability to run, view, export and print reports determined by user access level
LM 195.00 Support the third party reporting tools Crystal Reports
LM 196.00 Ability to schedule auto recurring reports
LM 197.00 Ability to view and print all reports graphically and textually
LM 198.00 Ability to display a learning dashboard view
LM 199.00 Ability for Mangers to pull reports on their subordinates
LM 200.00 Ability to report on the learning object and question level


LM 201.00 Ability to create and print course / class rosters and sign-in sheets
LM 202.00 Ability to generate ad hoc queries and reports based on user-defined parameters
Ability to view online and print a talent profile showing skills, career history,
LM 203.00 education, career goals, succession planning considerations, past learning, etc. all in
one comprehensive profile
204.00 Ability to report on learning / development plan progress for an individually user
LM and globally for a group
LM 205.00 Built-in spell check and search features
LM 206.00 Ability to collect user demographic information
LM 207.00 Ability to designate talent polls by any user identified criteria and run analyses on
resulting data
208.00 Ability to compare participation and performance between different departments

LM and/or agencies of the organization
Ability for user to create a development plan for themselves which incorporates
LM 209.00 self-selected and manager development activities for current and future needs,
create plans based on performance gaps and job roles
Ability to establish requirements for completing individual development plans
LM 210.00 based on predefined criteria
Ability to view and modify selected portion of development plan depending on

LM 211.00 users access rights
LM 212.00 Ability to track all aspects of the talent management process
LM 213.00 Ability to provide succession planning functionality
LM 214.00 Ability to integrate the succession planning and development planning process
LM 215.00 Ability to create individual talent profiles
LM 216.00 Ability to track certifications


LM 217.00 Ability to track formal education (AA, BA, BS, MBA, PhD)
LM 218.00 Ability to identify high potential employees
LM 219.00 Import third party skills libraries
LM 220.00 Create / Modify customizable learning paths / plans
LM 221.00 Create customizable certification tracks
LM 222.00 Skill gap analysis tools and reporting
LM 223.00 Create configurable job profiles which link users to learning paths
Create configurable skill profiles which can linked to users and used for performing
LM 224.00 skill gap analysis
LM 225.00 Ability to set deadlines for individual task assignments
LM 226.00 Ability to set deadlines for completion of entire learning path/plan
LM 227.00 Peer review and 360 feedback tools
LM 228.00 Ability to report on 360 responses by group
Skill gap analysis, job progression and best math reporting for succession planning
LM 229.00 purposes
230.00 Configurable Skills which can be linked to users and use for performing skill gap
LM analysis
231.00 Ability to give instant status on any defined sector of the organization and where
LM they are in any predefined process
Ability to get a comprehensive picture of the predefined process status for any
LM 232.00 predefined process in any part of the predefined sector of the organization
processes
LM 233.00 Ability to assign multiple plans to a user
234.00 Ability to send automated email reminders for approaching deadlines and overdue
LM tasks
LM 235.00 Ability to assign paths to selected group of users simultaneously


LM 236.00 Ability to link skills to a course / class

LM 237.00 Ability to remove skill links from a course / class
LM 238.00 Ability to track certification deadlines
LM 239.00 Ability to track regulatory compliance deadlines
LM 240.00 Built-in spell check feature
LM 241.00 Supports integration between succession planning and development planning
LM 242.00 Succession planning functionality
LM 243.00 Ability to assign different security access levels
LM 244.00 Ability to send triggers based on workflow and security level
Ability to link and track alternative learning contact (i.e.: coaching/mentoring, job
LM 245.00 experiences/rotations, etc) to skill and competency requirements
LM 246.00 Ability to create/edit custom competencies and job roles
System includes and/or is compatible with off-the-shelf competency diction and job
LM 247.00
profiles
Ability for supervisors/managers to enroll direct reports in both Instructor led and
LM 248.00 web based training
LM 249.00 Ability for supervisors/managers to create development plans for direct reports
LM 250.00 Ability to view in one place transcripts for all direct reports
LM 251.00 Ability to view online development plans for all direct reports
Ability for supervisors/managers to include a statement or request when approving
LM 252.00 an employee training request
253.00 Ability to automatically copy supervisors/managers on all email notifications sent to

LM their direct reports
254.00 Ability to provide supervisor / manager notification of training their employees

LM have requested
BENEFITS ADMINISTRATION


Ability to create, edit and view multiple types of benefit plans and related data (e.g.,
BEN 1.00 health, dental, savings bond, deferred compensation, optional, and retirement) and
maintain historically
Ability to define all the benefit plans offered (e.g., benefit plan type, benefit plan
BEN 2.00 name, rules, carrier for each benefit plan, deduction code, plan description, payee)
and maintain historically
Ability to define benefit carrier and third-party administrator information (e.g.,
BEN 3.00 name, contact person, address, phone, and policy number) and restrict access to
information for authorized employees
Ability to specify provider coverage limits for each benefit type and plan, according
BEN 4.00 to the levels of coverage (e.g., employee only, family, domestic partnerships)
Ability to define employee deductions/contributions and employer share

BEN 5.00 amount/percentage for benefit plans
Ability to define eligibility for benefit plans based on bargaining unit, employment,
BEN 6.00 job status and agency
Ability to define benefit plans based on salary and/or percentage calculations pre-
tax and/or after tax (e.g., health/dental insurance, deferred compensation plans,
BEN 7.00 optional supplemental benefit package deductions, union dues and fees, credit
unions, charitable organizations)
Ability to maintain eligibility for deferred compensation plans based on bargaining

unit, employee status, service and agency, including 457,403(b), and state
BEN 8.00 retirement systems (including optional retirement systems such as College TIAA-
CREF)
Ability to define benefit eligibility rules based on multiple factors specified in sub-
BEN 9.00 requirements below


BEN 10.00 single job title at the employee level
Ability to verify employee eligibility for a requested benefit change, notify
BEN 11.00 employees (through an auto-trigger alert) that the change has been accepted and
identify when the change is effective
Ability to process different rate calculations and deductions for groups of
BEN 12.00 employees
Ability to define coverage based on pre-defined selection criteria (e.g., self
BEN 13.00 coverage, self plus one, family coverage, domestic partnership) and to define
discrete rates for multiple providers
Ability to link benefit plans to governing labor agreement information (e.g.,
BEN 14.00 expiration dates of governing labor agreements, reference guides, documents) and
maintain historically
BEN 15.00 Ability to use unique code values or identifier for benefits plan
Ability to establish and maintain changes to benefit plan rates (e.g.,
BEN 16.00 health/dental/vision)
Ability to identify employee and employer contribution and payment amounts
BEN 17.00 separately
BEN 18.00 Ability to maintain multiple deduction schedules
BEN 19.00 Ability to indicate that an employees benefit deduction is pre-tax and/or post-tax
Ability to effectuate mass changes to employee record tables based on benefit plan
BEN 20.00
changes
Ability to automatically trigger alerts to employees for changes made to benefit
BEN 21.00 plans
BEN 22.00 Ability to support multiple plans including sub categories of related plans


Ability to support tiers of grouping in the benefits plans (e.g., a carrier's plan will
have differing premiums assigned depending on enrollee status (e.g., active, LWOP,
BEN 23.00 WC, retired, vestees, retirees) and type of coverage (e.g., single , family, Medicare,
one over 65/one under 65))
BEN 24.00 Ability for the County to self administer the Flexible Spending Account Plan
Ability to set up 3rd party one time payment other than payroll for those enrollees
BEN 25.00 (vestees, retirees) who want to pay premiums for a period of time (e.g., one year in
advance)
Ability to compute and report value for tax purposes (e.g., car fringes, domestic
partner, college housing etc.) to employees via e-mail or automatically update a
BEN 26.00 template correspondence to be sent via mail anytime annually, or anytime a change
is made to the value (e.g., domestic partner coverage added or deleted.)
Ability to permit/prevent continuity of benefits coverage for eligible employees

during periods in which they are not receiving pay (or beyond the expiration date
BEN 27.00 for terminated employees), submit both employee and employer share of the
premiums due and track amounts owed to the County
Ability to create similar plan definition records without having to enter redundant
BEN 28.00 data (e.g., numerous plans are created with many of the same attributes)
Ability to link changes to an employees benefit plan such that when adding a new
BEN 29.00 plan the system will supersede the old plan while maintaining the old plan in history
Ability to provide benefit programs that support enrollment functions for two
BEN 30.00 married County employees and verification/prevention of "dual coverage" based on
governing labor agreement provision(s)


Ability to create, edit and view employee benefits eligibility data and related
BEN 31.00 employee benefits data according to governing labor agreement, employee status,
appointment status, and maintain historically
Ability to allow the establishment of benefit hierarchies and benefit

preclusions/exclusions so that an employee cannot sign up for more than one
BEN 32.00 health, dental, or vision care provider through their County employment, but can
elect several optional benefits
Ability to automatically determine benefit plan eligibility rules based on status,
BEN 33.00
governing labor agreement, and/or job title
Ability to track all employee benefit deductions by user date of entry, payroll
BEN 34.00
deduction date, and by user effective date of benefit change
Ability for County employees to view their benefits enrollment related data on-line
BEN 35.00 (e.g., health, dental, vision, and Flex Pre-tax Spending Plan )
Ability for County employees to maintain data for employee-selected benefits (e.g.,
BEN 36.00 health/dental/vision dependent data)
Ability for employee to maintain dependent information (e.g., primary/contingent,
BEN 37.00 age, Social Security Number, relationship)
Ability for County personnel to access benefit information maintained historically
BEN 38.00 for active/inactive employees
Ability to edit and maintain benefits during enrollment and qualifying events and to
BEN 39.00 maintain historically
Ability to perform automatic changes to benefits according to rules (e.g.,
BEN 40.00 termination of benefits, automatic enrollment in appropriate benefits)
Ability to allow authorized personnel (Comptroller's Health Benefits Division) to
BEN 41.00 establish open enrollment periods for each benefit type, which can vary by benefit
type or specific plan


Ability to provide automatic default benefits choice if no response is received from

BEN 42.00 employee and generate notification letter to employee
Ability to restrict changes outside enrollment period or qualifying life changing
BEN 43.00 events with the ability for authorized personnel (Comptroller's Health Benefits
Division) to override the changes
Ability to maintain benefit enrollment data on employees who are on leave, who
BEN 40.00 have separated, or who have returned for deduction and benefit eligibility status
and maintain historically
Ability to re-enroll employees who have returned from leave or separation, in

benefits, upon return to County employment according to benefit rules in effect at
BEN 41.00
the time of reinstatement (e.g., teachers on sabbatical, personnel on military
furloughs, leave without pay)
Ability to automatically coordinate employee benefits across job and agency

assignments to determine eligibility when an employee is less than full time in all
BEN 42.00 job assignments and prevent dual benefits when more than one job assignment
meets eligibility
Ability to enroll employees in a benefit program and one or more associated plans
BEN 43.00 as a single data input page (e.g., health/dental/vision)
BEN 44.00 Ability to perform multiple benefit related transactions related to one event
Ability to split and provide dual coverage for employees and their dependents (e.g.,
allow eligible spouses that are County employees to co-cover each other under the
BEN 45.00 same benefit) and to limit or exclude such coverage by benefit, by plan, and by
provider
Ability for administrative personnel to generate periodic benefits statements

BEN 46.00 showing current employee coverage for all plans and the value of employer paid
benefits, such as health benefits coverage, and paid leave


Ability to generate flexible benefits open enrollment forms showing current

BEN 47.00 elections, annual costs, costs per pay period (regardless of frequency) and flex
dollars available
Ability to maintain the data necessary to identify all available benefit plans,
BEN 48.00 coverage options, and employee premium costs for use in preparing a
comprehensive benefits booklet
Ability to automatically generate notification letters to employees based upon

certain events (e.g., open enrollment, or when a dependent reaches the age of
BEN 49.00
majority, the covered employee may need to show proof of college enrollment to
keep dependent eligible)
Ability for County to maintain dependent information (e.g., primary/contingent,
BEN 50.00 age, Social Security Number, relationship)
Ability for employees to designate and view benefits elections through self-service
BEN 51.00 the Internet and print a Benefits Summary
Ability to allow participants to perform County open enrollment functions and life
BEN 52.00 event changes via online access (self-service) and to receive information on where
to forward appropriate documentation for verification
BEN 53.00 Ability to provide security through use of login access
Ability to control employees ability to change information based upon business
BEN 54.00 rules and policy guidelines
BEN 55.00 Ability to provide automated form processing to support open enrollment
BEN 56.00 Ability to provide pre-populated forms with personal information
Ability for employees to designate benefits elections through self-service using an
BEN 57.00 interactive voice response system (e.g., phone)
Ability to provide useful information and instructions for the user (e.g., via self-
BEN 58.00 service)


Ability for system to prompt employee for appropriate/suggested options or

selections during open enrollment or during life changing events and to maintain
BEN 59.00 history of responses to questions (e.g., Do you need to change your number of
dependents in your health benefit option?)
BEN 60.00 Ability for employees to print user selected benefit options
Ability to confirm submission of open enrollment selections to user via online
BEN 61.00 message or via email message
Ability to inform employee that open enrollment selections have been validated
BEN 62.00
and processed via email message
Ability to automate the exporting of data to healthcare carriers based upon pre-
BEN 63.00 defined business rules, including the notification of termination for all qualifying
event coverage changes
Ability to utilize web based hot links to direct employees to other web sites with
BEN 64.00 related benefit information
BEN 65.00 Ability to collect and maintain current and historical dependent data
Ability to provide notification of a dependent's pending loss of eligibility to the
BEN 66.00 agency and to the employee based on birth date of dependent
Ability to identify dependents who still qualify for dependent benefits (e.g.,
BEN 67.00 qualifying students, disabled adult dependent) Those no longer eligible will be
flagged for action
Ability to prohibit two married employees, who have dependents (husband and
BEN 68.00 wife who are both eligible for benefit program) from electing separate health
insurance plans dependent upon controlling government labor agreements
Ability to change married County employees to participants or dependents without

BEN 69.00 the need to re-key existing employee information


Edit for "double" family health coverage for two County employees that are
BEN 70.00 committed to one another (e.g., domestic partners, married)
Option to restrict health insurance coverage based upon specific labor agreement
BEN 71.00 conditions.
Ability to terminate benefits enrollment automatically upon separation from County

BEN 72.00 service based on eligibility criteria, unless a future benefits termination date is
provided or continued coverage is applicable, as indicated by the type of separation
BEN 73.00 Ability to define and apply a waiting period based on eligibility criteria
Ability to initiate/change the appropriate deduction/contribution from employees
BEN 74.00
and/or employer, and direct to the corresponding vendor/carrier
Ability to link to carriers electronically to process all new/changed/deleted benefit
BEN 75.00 records in real time
Ability for employee to view enrollment information (e.g., Benefits packages) in
BEN 76.00 advance
Ability to track and maintain alternate multiple IDs for an employee based on
BEN 77.00 specific carrier
Ability to override eligibility rules by authorized personnel (within the Comptroller
BEN 78.00 Health Benefit Division only)
Ability to track dependents regardless of dependent status and allow employee to
BEN 79.00 access/update that information


Ability to generate, upon qualifying event, the appropriate Health Insurance

Portability and Accountability Act (HIPAA) notification letters as well as additional
notification letters as required by law (e.g., new Medicare Part D "creditable
BEN 80.00 service" letter to be provided by employer to employee on demand) to covered
employees, survivors, and dependents that indicate their coverage options as well
as their responsibility for premium payments
Ability to track service (including prior service credit, for health coverage purposes,
BEN 81.00 only) towards retirement
Ability to capture a waiting period for enrollment in retirement plan and expire
BEN 82.00 retirement system reporting when employee separates from primary full-time job,
if required by applicable retirement system reporting rules
BEN 83.00 Ability to track service enrollment with waiting period
Ability to automate changes in employee and County contributions to retirement
BEN 84.00 plan
Ability to track, report, and maintain history employer-share contributions including
BEN 85.00 escrow (which is 1st year of retirement membership)
Ability to support reports and interfaces between benefits/retirement providers
BEN 86.00 and ERP
Ability to view and change Flexible Spending Account (FSA) information only during
BEN 87.00 allowable dates (e.g., Open Enrollment season, qualifying life changing events, new
employees)
Ability to link to payroll information to ensure that employee's Flexible Spending
BEN 88.00 Account deduction amount doesn't exceed maximum deduction limits when
making changes
BEN 89.00 Ability to elect multiple beneficiaries by flat dollar amount or by percentage


Ability to designate any excess funds over and above selected dollar amounts to
BEN 90.00 distinct beneficiary
Ability to identify different beneficiaries for distinct insurance policies and/or
BEN 91.00 outstanding earnings
Ability to maintain employee benefits and keep employees active on the HRMS
BEN 92.00 system even though they dont receive a paycheck (e.g., for accrued leave based on
hours worked)
Ability to process multiple retroactive benefit changes to employee records (e.g.,

returning from leave of absence, labor unit stipulated agreements, error
BEN 93.00 corrections, late submission of enrollment application and/or supporting
documentation)
BEN 94.00 Ability to make retroactive mass changes to employee records
Ability to define parameters for retroactive adjustments for the affected population
BEN 95.00 (e.g., all employees that fall within a certain date range are eligible for retroactive
adjustment)
Ability to calculate premiums due (both County and employee portions) in the
BEN 96.00 event of retroactive benefit processing
Ability to set up a deduction schedule (within payroll) and maintain an arrears
BEN 97.00 balance for retroactive premiums due
Ability to accept various forms of lump sum payments for retroactive premiums due
BEN 98.00 from employees (e.g., checks, money orders, credit cards, debit cards)
Ability to record and allocate lump sum enrollee premium payments to the proper
period, including retroactive premium payments and advance premium payments
BEN 99.00 (via payroll deduction for active employees (pre and post-tax) and checks for all
enrollees other than active employees)


100.00 Ability to authorize/approve retroactive benefits changes, distinguishing approval

BEN roles based upon distinct criteria (e.g., governing labor agreement)
Ability to calculate retroactive calculation rules online, by benefit type and display
BEN 101.00 onscreen for validation (e.g., health benefits calculations are straight forward, using
existing rate table changes)
Ability to utilize templates and download updated premium rates into such
BEN 102.00 templates in the event of retroactive benefit processing
103.00 Ability to automatically calculate and refund retroactive adjustments to enrollees;

BEN refund claims to follow electronic approval path for payment authorization
Ability to automatically recognize and report retroactive Human Resources data

BEN 104.00 changes that require a retroactive benefit action (e.g., additional
premiums/contribution amounts due, qualifying event allowing election changes)
Ability to generate letters to employees (or if applicable, their department\HR

BEN 105.00 representative) detailing amounts due, relevant data, coverage dates, plan/benefit
details, explanation for retroactive charge, default deduction information, etc.
Ability to generate premium balance statements by employee name showing actual

BEN 106.00 premiums paid from/to a certain period compared to updated retroactive premium
due from/to certain period and resultant difference of balance due
107.00 Ability to segregate employee population for recoupment, based upon the
BEN employees governing labor agreement
108.00 Ability to generate refund letters/templates and download certain enrollee data
BEN into such templates - by instance or mass mailings


109.00 Ability to maintain history of retroactive benefits activity and report by specific
BEN parameters (e.g., governing labor agreement)
BEN 110.00 Ability to track the steps associated with the collection process
BEN 111.00 Ability to integrate Retroactive Benefits with Benefits Billing
BEN 112.00 Ability to set up billing for new and changed benefits programs
113.00 Ability to override table driven deductions (both negative and positive) and agency
BEN share portions by authorized personnel
Ability to automatically determine the employee premium amounts based on the
BEN 114.00 plan type, membership option, and other parameters stored in the benefits plan
structure database
BEN 115.00 Ability to display expected amount of premium and report any discrepancy in the
actual amount received
BEN 116.00 Ability to maintain current and historical benefit costs
Ability to process pre-payment of benefits to capture and track benefits for all
BEN 117.00 enrollees including active employees (e.g., employees in advance of a leave without
pay scenario)
BEN 118.00 Ability to automatically update payroll deduction if applicable
Ability to capture and accumulate (in arrears) funds from employees who were or
BEN 119.00 weren't receiving pay, but had the County pay the employee share of their benefit
premiums
Ability to automatically adjust employees pay to account for funds in arrears, and to
BEN 120.00 override for negotiated payment schedules
BEN 121.00 Ability to identify which employees have benefit premiums paid by the County and
are in a non-pay status or have been terminated
122.00 Ability to include both employer and employee premiums for employees in certain
BEN types of non-pay status


123.00 Ability to automatically stop benefits for employees who have been in certain types
BEN of non-pay status for more than a specified period and notify employees
BEN 124.00 Ability to automate tracking ( e.g., Dunning notice report) of an enrollee's payments
Ability to track a refund of an employee overpayment and to maintain a history of

BEN 125.00 this transaction
BEN 126.00 Ability to process insufficient funds or debits
BEN 127.00 Ability to apply receivable to oldest unpaid month and to record date of receipt
128.00 Ability to scan all premium payment checks and endorse them to capture account
BEN information and total number of checks
129.00 Ability to generate letters to notify an employee on leave without pay of owed
BEN health, optical, and dental insurance premiums
130.00 Ability to issue notification based on employee status and age for enrollees and
BEN dependents
Ability to provide former employees, retirees, spouses, former spouses, and
BEN 131.00 dependent children a temporary continuation of Health Insurance, including Dental
and Vision
BEN 132.00 Ability to determine eligibility for COBRA benefits based on qualifying events
BEN 133.00 Ability to extend the continuation of COBRA benefits based on disability
Ability to generate COBRA letter as soon as qualifying event occurs (e.g., employee
BEN 134.00 separates from County and dependent comes off policy as a result of a qualifying
event)
135.00 Ability to customize COBRA letter generated according to qualifying event that
BEN occurs


136.00 Ability to send notification letter of COBRA expiration at a specified number of days
BEN before the expiration date
137.00 Ability to automatically terminate coverage and generate a report for the carrier of
BEN the coverage
138.00 Ability to create reports of benefits costs for all individual agencies by benefit
BEN programs (e.g., health, dental, vision) with various sorting options
Ability to provide totals of amounts due to each benefits carrier based upon
139.00 employee elections, status, and eligible dependents and produce corresponding
BEN reports (e.g., health insurance reconciliation report), with subtotals for employees
in active and non-pay status
140.00 Ability to create, modify, save, rerun, and view standard and ad-hoc benefits reports
BEN and reporting criteria, based on any time period
141.00 Ability to create benefits reports that are agency specific and County-wide, with the
BEN appropriate security
142.00 Ability to report on data obtained from payroll, such as a report on calculated
BEN benefit deductions
Ability to generate an audit trail report that would detail each change/benefit
BEN 143.00 transaction made within the system (e.g., user, dates, field, enrollments,
disenrollment's, add/delete, dependent profile adds/updates)
144.00 Ability to produce an ad-hoc report that can sort retirees receiving benefits by
BEN former department and/or governing labor agreement coding
Ability to generate a report to identify those personnel who were notified but have
BEN 145.00 not elected benefit coverage within designated windows after being hired or
electing COBRA after termination
146.00 Ability to produce benefits deduction register for reconciliation to carrier claims and
BEN be able to support various sorts via ad-hoc reporting


147.00 Ability to generate and print mailing labels by employee address and carrier and
BEN premium option
148.00 Ability to generate standard letters by employee, including provision of password

BEN for benefits self-service and open enrollment notification
149.00 Ability to send health benefits letters, open enrollment notifications, etc. to
BEN employees, retirees, survivors, etc. electronically with encryption functionality
BEN 150.00 Ability to capture and utilize e-mail addresses of enrollees to transmit
correspondence
BEN 151.00 Ability to produce an on demand report for grant funded employees
152.00 Ability to produce report to monitor benefit enrollment completion status and
BEN vested status change
BEN 153.00 Ability to report an annual enrollment statement to retirees & survivors
154.00 Ability to produce an accounts receivable aging schedule for premium payments
BEN not received
Ability to generate an aging report that shows how long employees have been
BEN 155.00 paying for benefits while on unpaid leave status (e.g., Leave Without Pay, workers
comp, disciplinary actions)
156.00 Ability to reconcile benefit billing and payment (including enrollment and premium
BEN data)
157.00 Ability to produce detailed billing statements for the purpose of carrier claim billing
BEN and payment reconciliation
BEN 158.00 Ability to capture physical work location
BEN 159.00 Ability to capture other health care benefits
BEN 160.00 Restrictions of enrollment by employee group
BEN 161.00 Ability to capture email to retirees
BEN 162.00 Ability to track employees vesting


PAYROLL ADMINISTRATION
PAY 1.00 Payroll Scheduling
PAY 1.01 Ability to schedule on and off cycle payrolls
Ability to process and produce payroll in a timely manner so that actual
PAY 1.02 hours and leave, not estimates, can be included in relevant payroll
calculations for the entire pay period for all county agencies.
Ability to run "mini-payrolls" in order to issue employee paychecks (including

PAY 2.00 termination pay) on demand, as needed in certain situations (e.g., corrections,
underpayments, late paperwork submission, missed payroll deadlines, etc.)
PAY 3.00 Ability to run multiple payrolls on the same day/night
Ability to simulate payroll (in the production environment) without generating
PAY 4.00 actual payroll transactions. Purpose is to perform an edit routine.
Ability to accommodate at least 9,999 earnings codes and identify earning setup
PAY 5.00 centrally
PAY 6.00 Ability to identify an earning type (e.g., flat amount, percentage, rate, hours)
PAY 7.00 Ability to specify the calculation method of a pay event (or component of pay)
PAY 8.00 single job title at the employee level
Ability to apply different withholding rules per IRS regulations to specific earnings
(e.g., retroactive payroll adjustments, stipends, and awards) and to be able to
PAY 9.00 deduct withholdings for differing types of pay that is paid on the same "regular"
check
PAY 10.00 Ability to accommodate the entry of the following types of special pay: (examples)
PAY 10.01 Equipment pay (e.g., guns)
PAY 10.02 Hazard Pay


PAY 10.03 Work clothing pay (e.g., uniforms)

PAY 10.04 Premium Pay for work in specific facilities and/or with specific work crews
PAY 10.05 Additional academic degree Pay
PAY 10.06 Lead Worker Assignment
Ability to accommodate definitions of an unlimited number of deduction codes,
PAY 11.00 effectively dated, prioritize and calculate deductions (e.g., based on a declining
balance basis, percentage or a flat rate, and define deduction setup)
PAY 12.00 Ability to specify whether a deduction is eligible for a partial deduction
Ability to identify/differentiate between service fee deductions paid by non-union

PAY 13.00 members and union dues paid by members of the same collective bargaining unit
PAY 14.00 Ability to differentiate between pre-tax and after-tax deductions

Ability to specify to what mandatory and voluntary deductions an earning is subject
PAY 15.00 to (e.g., retirement, contribution, deferred compensation, etc.)
Ability to link deduction amounts with pay frequencies (e.g., some deductions,
PAY 16.00 including charitable donations are annual or periodic)
Ability to override an established earning (including regular earnings) or deduction
PAY 17.00 amount for one pay cycle only, with the deduction or earning reverting back to its
default amount on the next pay cycle
Ability to restrict use of an earning based on certain user defined criteria (e.g.,
PAY 18.00 agency, collective bargaining unit)
Ability to calculate, account and apply disciplinary fines to employees in either
PAY 19.00 dollars or days/hours
Ability to distribute and post dollar fines to the affected employee's department's
PAY 20.00 revenue codes
PAY 21.00 Ability to process deduction reversal

Ability to issue employee refunds of improper or excess payroll deductions, and

PAY 22.00 process a "negative" deduction back through to the vendor (instead of the County
processing a check/advice)
Ability to include start dates, stop dates and/or limit amounts ("goal amounts") on
deductions to allow them to automatically begin or end and the ability to adjust
PAY 23.00 such deductions partially or in full and have the "goal amount" reflect the year to
date deduction balance
PAY 24.00 Ability to allow for up to a designated number of deductions per employee
Ability to allow employees to change selected deductions an unlimited number of
PAY 25.00 times per year
Ability to automatically charge a standard fee to employees with voluntary
PAY 26.00 deductions
Ability to compute employer share of certain deductions and charge them to the
PAY 27.00 appropriate account
Ability to restrict use of a deduction, based on certain user defined criteria (e.g.,
PAY 28.00 agency, collective bargaining unit)
Ability to flag employees who are no longer required to pay union dues due to
PAY 29.00 assignment/status changes
Ability to mass load information on any organization dues into HRMS, base it on any
PAY 30.00
union or organization agreements, and create specific deductions
PAY 31.00 Ability to perform mass deduction changes based upon specific input parameters
Ability to prorate deductions and fringes in the same method as salaries into the
PAY 32.00 financial system (for labor distribution)
Ability to calculate, withhold, maintain, and change additional federal, state, and/or
PAY 33.00 county tax on an annualized or a percentage basis


Ability to calculate the appropriate taxes for taxable non-cash fringe benefit values
PAY 34.00 that were reported, and to withhold the taxes from the employee's regular wage
payments (e.g., personal use of a county vehicle, domestic partner benefits)
Ability to maintain period, monthly, quarterly, year-to-date, and inception-to-date

PAY 35.00 balances on some withholdings
PAY 36.00 Ability to provide a net pay calculator to end users for "what if" deduction scenarios
Ability to flag those exemptions requiring employee's annual re-filings of W-4s in

PAY 37.00 order to maintain W-4 non-exempt status
Ability to deduct an additional amount over and above W-4 tax status as indicated
PAY 38.00 on W-4 form
PAY 39.00 Ability to default to single zero if no W-4 data is entered
Ability to process unlimited employee changes to the number of exemptions,
PAY 40.00 maximum withholding amounts and/or number of changes per year to W-4
Ability to calculate and withhold Federal Insurance Contributions Act (FICA) taxes
PAY 41.00 according to whether the employee is FICA exempt or subject to Medicare only and
document non-exempt reasons
Ability to track FICA balance across multiple positions as well as automatically
PAY 42.00 adjust FICA withholding when maximum is reached
Ability to exempt FICA on anyone in 207C/Workers Comp or sick leave statuses in
PAY 43.00 excess of an uninterrupted 6-month period of an event (per IRS regulations)
Ability to correctly calculate pay and withholding for Non Resident Aliens and
PAY 44.00 produce 1042s


Ability to maintain Electronic Funds Transfer capability for up to three distinct

accounts per employee and maintain required detail for each account (bank name,
PAY 45.00 address, Automated Clearing House number, employee account number, and types
of payments)
Ability to continue current direct deposit processing when an employee changes

PAY 46.00 banks, until new direct deposit process is complete (dual transmission of employee
data processed)
PAY 47.00 Ability to maintain bond status and history
Ability to deduct for multiple U.S. Bonds and assign bonds after an employee
PAY 48.00 accumulates the required balance and maintain bond status and history online
Ability to maintain issuance of individual savings bonds (current bond identification
PAY 49.00 number issued by Federal Reserve)
PAY 50.00 Ability to allow employees to purchase multiple bonds with a single deduction
Ability to maintain all data related to employee savings bonds (e.g., employee
PAY 51.00 deduction amount, employee selected savings bond value, owner/co-owner/non-
employee owner/beneficiary)
Ability to record data needed to properly process payroll accumulations towards the
PAY 52.00 purchase of savings bonds
Ability to refund collected bond deductions or overpayments upon termination of
PAY 53.00 employee enrollment in the bond purchase program
Ability to calculate gross payroll based on employee salary, pay policy, and hours
PAY 54.00 worked and accumulate data on pay period, quarterly, calendar, and fiscal YTD basis
by pay category and employee's cost and responsibility center and object code


Ability to perform gross pay calculations for premium pays or bonuses and rate
differentials based on job titles and hours worked, per collective bargaining
PAY 55.00 agreements and subsequent "Memorandums of Understanding" and/or arbitration
awards and/or stipulations
Ability to maintain period, monthly, quarterly, year-to-date, and inception-to-date
PAY 56.00 balances on deductions
Ability to maintain employee payroll history on a pay period, quarterly, and calendar
PAY 57.00 YTD basis for specified number of years
PAY 58.00 Ability to generate holiday pay based on governing contract agreement rules
Ability to generate payments based on salary, hours, days, and other units of
PAY 59.00
measure (e.g., per session rates, per-diem rates)
PAY 60.00 Ability to allow at least four decimals places when calculating pay rates
PAY 61.00 Ability to allow for $999,999.99 to be paid (e.g., separation lump-sum pay)
Ability to pay employees with varying hourly rates within a pay period (e.g., per
PAY 62.00 diem employees)
Ability to calculate and include flat dollar payments (e.g., longevity, beeper pay,
stipends, education, shift differential, canine) based on governing labor agreement
PAY 63.00 complex provisions as components of bi-weekly gross pay and include in gross pay
calculation
PAY 64.00 Ability to integrate "reasonableness" edits into calculations
Ability to check "reasonableness" of amount earned with the position of the
PAY 65.00 employee and to compare similar positions within departments to ensure that
there are no great fluctuations
PAY 66.00 Ability to check gross amount earned per individual with mandatory salary limits


Ability to pay employees who work multiple jobs within or across different county
PAY 67.00 agencies at the same time
PAY 68.00 Ability to process multiple checks for an employee
Ability to process a single paycheck for employees with multiple jobs but still allow
PAY 69.00 Civil Service to be able to differentiate between the various jobs and allocate
expenses to the appropriate fund
Ability to pay employees who are "active" for only part of the pay period (due to
Leave of Absence or if they were hired mid-period) by automatically paying the
PAY 70.00
employee for the number of hours or days at the pro-rated appropriate old and new
rates
Ability to pay deceased employees in accordance with IRS guidelines (e.g., part of
the employee earnings would be reported on a W2 and part of the employee
PAY 71.00 earnings would be reported on a 1099) including the ability to issue 1099's or
transmit such information to the County's financial system (NIFS) to issue and
release 1099
Ability to automatically pay terminated employees the appropriate necessary

PAY 72.00 refunds
PAY 73.00 Ability to produce a check for contract employees
Ability to process partial deductions if an employee's pay is insufficient to cover the
PAY 74.00
deduction
PAY 75.00 Ability to capture, track, and adjust deductions not taken (deduction arrears)
Ability to automatically recalculate tax withholdings if a tax exempt deduction is not
PAY 76.00 taken due to insufficient funds
PAY 77.00 Ability to prioritize deductions
Ability to calculate, pay and track county share of benefit deductions regardless of
PAY 78.00 whether or not an employee receives a paycheck


Ability to audit and edit paychecks both at the agency level and at a central location
PAY 79.00 and identify paychecks that exceed a specified maximum amount
PAY 80.00 Ability to recover overpayments
Ability to automatically pay additional earnings every pay cycle, on a specified
PAY 81.00 schedule, or up until a specified amount is reached
Ability to calculate additional earnings for appropriate positions for employees with
PAY 82.00 concurrent jobs
Ability to restrict the use and editing of certain additional earnings to specific
PAY 83.00 groups of employees
Ability to setup and process differentials and overtime based upon collective
PAY 84.00 bargaining unit rules and FLSA
PAY 85.00 Ability to capture, track, calculate and apply pay differentials
PAY 86.00 Ability to maintain an unlimited number of FLSA categories
Ability to recalculate overtime compensation rates when an employee's FLSA code
PAY 87.00 changes
Ability to make mass additional payments (e.g., as a result of class action awards,
PAY 88.00 union stipulations, court orders)
Ability to automate additional payments based upon certain criteria that is captured
PAY 89.00 in the system
PAY 90.00 Ability to separately tax retroactive payroll adjustments, stipends, and awards
Ability to process checks on an as needed basis outside of the batch process to
PAY 91.00 supplement underpayments and replace overpayments made in error
Ability to process/maintain/update/apply multiple types of garnishments in
PAY 92.00
accordance with federal, state, and local regulations
Ability to deduct multiple child support/family court deductions and/or individual
PAY 93.00 garnishments resulting from Federal/State/Municipal Tax Levies


Ability to designate if multiple deductions should be made for a specific type of

garnishment or if subsequent garnishments of the same type should automatically
PAY 94.00 begin when a previous garnishment of the same type is completed (e.g., multiple
child support garnishments should be deducted at the same time whereas unpaid
debts (garnishments) should be deducted one at a time)
Ability to capture multiple garnishments for unpaid debts in the system and deduct
PAY 95.00 only for the earliest garnishment on file, with subsequent garnishment deductions
automatically beginning as previous garnishments are completed
Ability to calculate and apply garnishment setup based on a percentage of

PAY 96.00 disposable earnings or a flat dollar amount
Ability to enter a deduction limit amount on garnishments (e.g., goal amount) that
PAY 97.00 will cease deduction upon reaching deduction limit
PAY 98.00 Ability to calculate disposable earnings via applicable garnishment formulas
99.00 Ability to enter garnishment payee information at a central location and/or agency
PAY level (decentralization)
PAY 100.00 Ability to provide a W-4 calculator to end users
PAY 101.00 Ability to maintain, edit and add to a valid vendor list (payee list) that interfaces
with the financial system
PAY 102.00 Associate a pay location to an employee record for routing of hard copy pay checks
103.00 Ability to manage garnishment history including payee information, balances, case
PAY and/or docket numbers and vendor ID's/account numbers


Ability to generate a letter to the employee and the employee's home department
PAY 104.00 HR representative notifying them of a new garnishment, garnishment completion,
stop and start dates, and deduction amount
105.00 Ability to identify and flag vendor checks that will be held for pickup directly from
PAY treasury office
Route employee expense reimbursements from Accounts Payable to Payroll for a
PAY 106.00 consolidated remittance
PAY 107.00 Ability to interface with the Treasury check printing system (Pay Base) to print and
reprint paychecks and advices
Ability to produce detailed deduction descriptions (including employer paid
PAY 108.00 deductions) on earnings statement (check stub), as well as YTD balances, leave
balances, adjustments, pay rate data, gross pay, withholdings
109.00 Ability to view employee assignment data and department work location on
PAY paycheck
110.00 Ability to produce and reproduce an employee's earnings and leave statement for
PAY regular paychecks and for supplemental and replacement checks
PAY 111.00 Ability to print customized messages on an employee's earnings statement.
PAY 112.00 Ability to group and sort checks:
PAY 112.01 Employee name
PAY 112.02 Employee pay location
PAY 112.03 Department
PAY 112.04 Cost center
PAY 113.00 Segregate paychecks at the individual level by the following types:
PAY 113.01 Regular pay
Supplemental (including overtime, longevity, vacation buy-back, stipulation
PAY 113.02 award payments)


114.00 Ability to cease/hold ("suspend") the production of checks for flagged employees
PAY (in advance/before payroll is run)
115.00 Ability to identify replaced paychecks/pay advices with a new number, and the
PAY ability to cross-reference such reissuance to the original number
116.00 Ability to change payee information to process checks for deceased employees and
PAY issue 1099s (as opposed to W-2s in these cases)
Ability to flag outstanding checks (checks that have not been cashed) spanning
PAY 117.00 more than the specified number of pay periods and to generate outstanding check
reports based on this information
PAY 118.00 Ability to generate stop payment, check/advice replacement and reversal (full or
partial) request forms online
119.00 Ability to allow on-line cancellation of a previously issued check by entering the
PAY check number
120.00 Ability to change direct deposit date on the direct deposit file and advice forms
PAY while maintaining check date in the system (during the pre-note process)
Ability to have the option to issue a check instead of a direct deposit transaction
121.00 advice (on an exception basis) for an employee on direct deposit (e.g., an employee
PAY may need to sign a release for certain arbitration award payments in exchange for
award check)
122.00 Ability to search for an employee by bank account, check/advice number, and/or
PAY last name when viewing paycheck data
123.00 Ability to interface with bank reconciliation files that group employee paychecks by
PAY employer bank account numbers
124.00 Ability to view a history of checks/advices for employees (e.g., date, check number,
PAY amount, open/closed)


Ability to identify a "stale-dated" check - those paychecks that are no longer

PAY 125.00 negotiable because they have not been cashed within 1 year after check date (1
year is the Treasurer's Office policy)
126.00 Ability to automate the process of stale-dating checks via a web-based interface
PAY from the bank
Ability to receive a file from the bank with stale-dated checks so BCG can create an
PAY 127.00 exception report for cleared checks that were reported as stale
PAY 128.00 Ability to generate an aging report listing checks at risk for stale-dating (e.g., >6 mos
& < 1 yr.) and to sort by user-defined parameters (e.g., by department)
PAY 129.00 Ability to produce pre-note advices for multiple pay cycles prior to EFT
implementation (the county currently produces pre-notes for 2 cycles)
130.00 Ability to generate and transmit payroll information to the bank and print a report
PAY of direct deposits filed
131.00 Ability to generate and transmit file to bank containing all checks issued in a given
PAY pay cycle, including check number and amounts (positive pay file)
132.00 Ability to override direct deposit if the deadline for forwarding the file to the bank
PAY cannot be met
Ability to process a check reversal and partial check reversal using the check or
PAY 133.00 advice number to automatically generate the adjustment transactions at any point
in the payroll cycle
Ability to calculate employee salary overpayment(s) and implement declining

134.00 balance payroll deductions to recoup (current year - net pay) OR recover (past year -
PAY gross pay) such overpayment(s) AND to adjust wages for current year and to note a
prior period adjustment for past years


Ability to accept and apply a recovery (of an overpayment) via a certified or bank
PAY 135.00 check from the employee/former employee without effectuating a payroll
deduction
PAY 136.00 Ability to reverse individual payroll transactions at any point in the payroll cycle
PAY 137.00 Ability to adjust open deduction balances at the employee level including:
PAY 137.01 process refunds
PAY 137.02 transfer balances between deduction types
PAY 137.03 Close a deduction balance (e.g., flexible spending account) that has expired
138.00 Ability to adjust balances for employee's year to date wages, taxes, etc., and/or
PAY specific deductions in accordance with IRS Rules and Regulations
Ability to account for external payments/adjustments and incorporate them into the
139.00 system ensuring that balances are updated (tax balances adjusted where applicable)
PAY and flag appropriately to notify Comptroller (CO) Accounting to post or not post to
financial system (NIFS)
Ability to perform automatic adjustments to pay based on all payroll personnel

events (such as personnel actions - e.g., promotion, grade/step changes, annual
PAY 140.00 increments awarded on 1/1 or on employee anniversary dates, Cost of Living
Increase's per collective bargaining agreement updates, retroactive Collective
Bargaining Agreement settlements, arbitration awards)
PAY 141.00 Ability to process unlimited adjustments for each employee
Ability to support historical information related to tracking docked pay or other
PAY 142.00 adjustments to paychecks
Ability to capture comments related to pay adjustment reasons as well as the

PAY 143.00 overall ability to capture comments in general by designated category with ability to
add certain categories as needed


144.00 Ability to prorate accrued pay when a pay period covers two fiscal periods (County -
PAY calendar year and College 9/1 - 8/31 fiscal year)
Ability to have system notify payroll that automatic adjustments are ready to be
finalized, thereby allowing for last minute changes (e.g., for employees whose pay
PAY 145.00 adjustments are done on anniversary dates, the system should automatically make
that change pending some approval. The notification would be for the purposes of
seeking that approval)
Ability to capture pay history information for a specified number of years for each
146.00 employee and to perform retroactive calculations utilizing this information for
PAY possible retroactive Collective Bargaining Agreement's, arbitration awards, class
action lawsuits, etc.
PAY 147.00 Ability to pay mass salary changes retroactively
148.00 Ability to perform mass pay scale reclassifications retroactively (e.g., step/grade
PAY increment)
149.00 Ability to designate tax method on retroactive payments (supplemental
PAY withholding, or regular withholding per employee's latest W-4 on file)
150.00 Ability to calculate retroactive payments according to complex formulas/scenarios
PAY and specific parameters
151.00 Ability to apply retroactive payments according to specific input parameters and
PAY apply to employee for certain defined timeframes
PAY 152.00 Ability to capture retroactive process date
PAY 153.00 Ability to calculate non-taxable items on a retroactive payment
Ability to charge retroactive payments to the appropriate account(s) (e.g., employee
PAY 154.00 cost and responsibility centers and expense object code) as of the effective date of
the retroactive transaction
Ability to pay retroactive payments to employees in a no-pay status (e.g., unpaid
PAY 155.00 leave, retired, terminated) and enter the transaction with the appropriate effective
date


156.00 Ability to calculate retroactive payments for applicable positions for employees with
PAY multiple positions
PAY 157.00 Ability to process overtime retroactive payments according to FLSA guidelines
158.00 Ability to retroactively adjust FLSA compensation to reflect any retroactive salary
PAY adjustments to time and attendance for pay periods
Ability to retroactively adjust FLSA compensation to reflect any retroactive changes
PAY 159.00 on an employee's title
PAY 160.00 Ability to link retroactive payments back to the earnings type (e.g., overtime, shift
differential)
Ability to pay retroactive payments in lump sums or installments split by defined

period, and the ability to pay such retroactive pay on a regular paycheck while
PAY 161.00 withholding supplemental tax on retroactive monies, and identifying and detailing
such payments for reporting to retirement systems for proper determination if the
payments are "pensionable"
162.00 Ability to automatically adjust balances (e.g., earnings, deductions) after retroactive
PAY payment(s)
PAY 163.00 Ability to calculate percentage and/or flat deductions for a retroactive change
164.00 Ability to maintain the regular payroll tax rules and deductions for retroactive
PAY payments that are a result of a delay in regular pay
165.00 Ability to capture comments related to supplemental/special payments that are

PAY related to retroactive payments
166.00 Ability to calculate retroactive adjustments based on the change in leave status
PAY (e.g., positive and negative leave)
167.00 Ability to for end-users to enter retroactive transactions online with appropriate
PAY central review, audit, and approval


Ability to incorporate electronic approvals/rejections (e.g., for a retroactive

PAY 168.00 payment document provided by the Department) and the ability to review the
status of the approvals/rejections (e.g., time, date of the request)
Ability to identify, categorize, itemize and track reimbursements in order to
PAY 169.00 eliminate any duplicate reimbursements (e.g., expense reimbursements, mileage
claims)
170.00 Ability to calculate mileage reimbursement based on applicable rates and miles
PAY traveled for current and past periods (need history of rates)
PAY 171.00 Ability to add additional types of employee reimbursements in future
PAY 172.00 Ability to incorporate an electronic approval path for reimbursement claims
Ability for employee to enter mileage/reimbursement claims electronically (via self-

PAY 173.00 service) with instructions to employee to submit documentation for audit and
approval, follow appropriate approval path, and track the reimbursement approvals
PAY 174.00 Ability to process and flag reimbursements as non-taxable payroll items
PAY 175.00 Ability to produce payroll reports with various frequencies
PAY 176.00 Ability to support ad hoc reporting at the end user level
177.00 Ability for departments to load up the full value of a contract to look up the hours
PAY worked/remaining and dollars spent/remaining against a contract
178.00 Ability to generate standard pre-payroll reports on demand, such as Pending

PAY Payment Register, Duplicate Data Entry
PAY 179.00 Ability to create payroll registers
PAY 180.00 Ability to generate Advice File for Bank Notification
181.00 Ability to generate Check/Advice Stock Reconciliation Report (a report reconciling
PAY starting/ending check numbers with total items printed)
PAY 182.00 Ability to generate General Ledger Exception Report: Error report


Ability to generate Employee Exception Reporting (listing all employees denied pay,
183.00 union Employees without dues or agency fee deduction, employees not enrolled in
PAY retirement system, tax enrollment exceptions (employees with exempt status,
employees with more than 10 exemptions))
184.00 Ability to generate rejected transaction report for any payments that go into the
PAY system and do not meet County standards
PAY 185.00 Ability to generate Pre & Post Payroll Duplicate Data Reports
PAY 186.00 Ability to generate Employee/Check/EFT Summary by dept: Lists # of people, total
amt of check funds by dept
PAY 187.00 Ability to report earnings by chart of accounts coding string by agency
Ability to generate the Gross to Net Statistics report (twice) annually (Summary of
PAY 188.00 pay and deductions by department, used for Federal Labor Bureau of Statistics)
189.00 Ability to view earnings by responsibility center in each department throughout the
PAY year, and the ability to support the flexible categorization of titles as needed
190.00 Ability to generate Mixed Pay & Deduction Detail Report (an expanded check stub in
PAY the event of more pay and deduction details than will fit on the check stub)
Ability to produce a payroll certification report which indicates total pay and total
PAY 191.00 deductions by employee
PAY 192.00 Ability to generate on an ad hoc basis the Paycheck Archive Report (to view the
details of an employee paycheck or a range of checks that have been archived)
193.00 Ability to view and print employee earning statements and W-2's for the last 5 years
PAY online (self service)


194.00 Ability to enter various date ranges for earnings other than annual earnings only
PAY (e.g., quarterly, State fiscal year, etc.)
PAY 195.00 Ability to report retroactive payments by various sequences
196.00 Ability to capture and report on employee and earnings information for the
PAY Weekend work
PAY 197.00 Ability to report on student interns
198.00 Ability to report an employee's earning, tax, and deduction information for any
PAY given pay cycle or time period
Ability to create a monthly or final payroll report including pay period, agency,
PAY 199.00 employee number, SSN, employee name, gross salary, payroll deductions, net pay,
and check number
200.00 Ability to create a payroll check list including pay period, agency, the number of
PAY checks, gross amount, deductions, and net pay
201.00 Ability to combine multiple payments for an employee when running reports based
PAY on specific user criteria
Ability to populate a report/form with employee information for various
PAY 202.00 certification purposes (e.g., employee verification, mortgage verification, social
security earnings request)
Ability to automatically extract payroll information and integrate data by Workers

PAY 203.00 Comp tables and payroll processing (e.g., FICA adjustments, completion of workers
comp forms with salary history, time restoration purposes)
204.00 Ability to generate a report that links substitute pay to the absent employee's
PAY attendance
PAY 205.00 Ability to identify and report salary based deductions at the employee level
PAY 206.00 Ability to create a report listing all deductions not taken for current payroll


Ability to create a payroll deduction report by deduction code, listing employee

PAY 207.00 name, employee number, SSN, and totals for each deduction by pay period or on an
ad hoc basis
Ability to generate VBSE Summary Transaction Listing (summary report of
PAY 208.00 deductions paid to vendors) & VBSE Credit Summary Report (summary of deduction
credits applied to the next positive payroll)
209.00 Ability to generate Special Deduction Reports (Family Court, Garnishment, Tax
PAY Levies)
PAY 210.00 Ability to report an employee's garnishment history
PAY 211.00 Ability to create a report listing employees claiming tax exempt status
Ability to create a report for 5500 tax filing indicating how many employees
PAY 212.00 participated in tax-exempt benefits program and the amount of compensation
exempted (Flexible Spending Program)
PAY 213.00 Ability to generate Quarter-to-date tax reporting
Ability to create, issue, and print W-2 forms according to Federal, State, and Local
PAY 214.00 regulations and transmit electronically (per IRS's requirements) a file containing W-
2 information to the IRS
PAY 215.00 Ability to print duplicate W2's on demand
Ability to create/generate multiple W-2c's for an employee (and interface on line
PAY 216.00 with Social Security Administration) based on the corrections made to an
employee's W-2
217.00 Ability to produce a dollar statement for car fringes for applicable employees for tax
PAY purposes
PAY 218.00 Ability to issue 1042's for NRA (Non Resident Aliens)


Ability to issue 1099s for fringe benefits to retired employees (e.g., domestic
PAY 219.00 partner health benefits which are taxable), or to interface with County's financial
system to send such 1099 information for release from that system
PAY 220.00 Ability to generate employee FICA, and Medicare reports
PAY 221.00 Ability to generate Savings bond reporting (e.g., balances, purchases)
PAY 222.00 Ability to generate retirement system reports on demand
PAY 223.00 Ability to meet state and federal quarterly and year end reporting requirements
224.00 Ability to generate state and federal quarterly information to the agencies and the
PAY IRS
225.00 Ability to forward all withholdings and deductions to state and federal agencies
PAY electronically
PAY 226.00 Other user-defined reports
UTILITY BILLING
UTIL 1.00 Store a minimum of seven (7) years of monthly reading and consumption
UTIL 2.00 Consumption and meter readings available for entire account history
UTIL 3.00 Sum multiple registers of a compound meter
Import and Export data via commonly used applications (MS Office Suite, Excel,
UTIL 4.00 Word)
UTIL 5.00 User-defined security settings (role based)
UTIL 6.00 Receive, adjust, refund customer deposits
System can allow meter exchange during a billing cycle and maintain total
UTIL 7.00 consumption and reads for both old and new meters
UTIL 8.00 Workflow capabilities for all modules and functionality
UTIL 9.00 Transfer customers from one premise to another with customer history information.


Bill internal departments and post payment to the appropriate budgetary account
UTIL 10.00 at the same time.
UTIL 11.00 Full/entire customer history
UTIL 12.00 Full/entire premise history
UTIL 13.00 Create Braille and large print bills and meet other ADA requirements
UTIL 14.00 Create bills in multiple languages (example: Spanish)
UTIL 15.00 Ability to interface w/ truck scales and comply w/ regulations
UTIL 16.00 Ability to import transactional ticket data from Wheelabrator and Beck
UTIL 17.00 Ability to bill by location (landfill, Wheelabrator plant)
UTIL 18.00 Ability to bill by company (Broward County, Debris Management Center)
UTIL 19.00 Real time transactional ticketing
UTIL 20.00 Post scale and misc tickets
UTIL 21.00
Update customer and vehicle records real-time so remote site landfill gets updates
UTIL 22.00 Allow magnetic strip reading of drivers' licenses in ticketing module
UTIL 23.00 Ability to import/export hauler vehicle records to Wheelabrator
Import data when an annexation occurs from an external source (Town, County,
UTIL 24.00 Assessor)
UTIL 25.00 Mass conversion of records and customer data based on annexation
UTIL 26.00 Mass change of records and customer data based on annexation
UTIL 27.00 Export data to Excel and other spreadsheet applications (MS Office Suite)
System must accept meter readings in either thousands without entering
UTIL 28.00 additional zeros or other user-defined
UTIL 29.00 System must interface with automated meter reading systems
UTIL 30.00 System must interface with GIS (The City currently uses ESRI)
UTIL 31.00 System must integrate with financial applications in real time


UTIL 32.00 Ability to integrate via open API with other user-defined systems
UTIL 33.00 Bill To capabilities (ability to determine who to bill)
UTIL 34.00 Default customer capabilities
UTIL 35.00 Mass-update / global rate change capabilities (5% global rate increase)
Free form notes entered on customer or property records will display by note type,
UTIL 36.00 chronological order or other user defined criteria
UTIL 37.00 Notes are searchable
UTIL 38.00 Integration with IVR (interactive voice response)
System can accept meter readings from multiple methods including leading meter
UTIL 39.00 reading technologies in real time
UTIL 40.00 System maintains an audit trail for any changes
UTIL 41.00 Automatic letter generation
Global data carry-over - (Current customer information is displayed as default when
UTIL 42.00 new forms are opened, if necessary)
UTIL 43.00 Email directly out of utility billing module
UTIL 44.00 One-Time billing capabilities
UTIL 45.00 Non-service billing capabilities ( i.e. 3rd party, someone knocks over a fire hydrant)
UTIL 46.00 Customer email notification for bill availability
UTIL 47.00 System capabilities for on-line billing (online customer payments)
UTIL 48.00 Online bill presentment
UTIL 49.00 View account history online for a minimum of two (2) years
UTIL 50.00 Request creation and closure of account online
UTIL 51.00 Reset password capabilities
UTIL 52.00 Multiple payment methods:
UTIL 52.01 Credit, Debit


UTIL 52.02 ACH

Other payment options (PayPal) Use comment field to indicate supported
UTIL 52.03 methods
System can automatically set and change meter reading routes and sequence based
UTIL 53.00 on user-defined criteria
UTIL 54.00 Assigns a unique account number to a new customer record
System can divide a single property unit into multiple accounts based upon installed
UTIL 55.00 meters (irrigation meters or house with multiple apartment units, etc.)
UTIL 56.00 System can attach electronic documents to customer record
Pop-Up screen on customer records to alert staff to important information
UTIL 57.00 (examples: Utility truck needs police escort)
UTIL 58.00 Supports single accounts with multiple meters and service lines
UTIL 59.00 Customer records include:
UTIL 59.01 Account number (customer & premise)
UTIL 59.02 Payment arrangements
UTIL 59.03 Premise
UTIL 59.04 Customer #
UTIL 59.05 Last name
UTIL 59.06 First names or initials. (e.g. Bob & Betty Smith or B.)
UTIL 59.07 Social Security Number or Federal Employer Identification Number
UTIL 59.08 Drivers License number
UTIL 59.09 Date of birth
UTIL 59.10 Bill To
UTIL 59.11 Default
UTIL 59.12 Payment date received
UTIL 59.13 Payment date collected
UTIL 59.14 Payment amount


UTIL 59.15 Service address or number, including 9 digit zip code

UTIL 59.16 Name of neighborhood/community of service address
UTIL 59.17 Billing address, including 9 digit zip code
UTIL 59.18 Secondary Billing address (POA, parent child)
UTIL 59.19 Customer can opt out of mailing
UTIL 59.20 E-mail address (multiple)
UTIL 59.21 Municipal sewer status
UTIL 59.22 Web address
UTIL 59.23 Telephone number (multiple)
UTIL 59.24 Customer language code
UTIL 59.25 Bankruptcy type code
UTIL 59.26 Lien status
UTIL 59.27 Credit rating
UTIL 59.28 Property owner's first name (or initial)
UTIL 59.29 Property owner last name
UTIL 59.30 Telephone number (Landlord)
UTIL 59.31 Property owner mailing address
UTIL 59.32 Imports file from Post Office with zip codes
UTIL 59.33 Interested party:
UTIL 59.34 First name (or initial) (multiple)
UTIL 59.35 Last name
UTIL 59.36 Telephone number
UTIL 59.37 Mailing address
UTIL 59.38 Relationship
UTIL 59.39 Meter numbers (customer can have multiple meters on the same account)
UTIL 59.40 Account status


UTIL 59.41 Last billing date

UTIL 59.42 Current balance due
UTIL 59.43 Payment due date
UTIL 59.44 Service fee charged date
UTIL 59.45 Special consumption
UTIL 59.46 Billing cycle
UTIL 59.47 Read route
UTIL 59.48 Municipality code
UTIL 59.49 Account status (e.g., active, inactive, or pending ("initial on"))
UTIL 59.50 Account type (residential, multi-family, commercial, etc.)
Customer bank information including multiple accounts (checking account,
UTIL 59.51 credit card etc)
UTIL 59.52 Types of water service (i.e.. water, fire protection, etc.)
UTIL 59.53 Types of sewer service (i.e.. regular, treatment, etc.)
UTIL 59.54 Type of use (I.e., residential, industrial, restaurant, etc.)
UTIL 59.55 Maximum units limitation
UTIL 59.56 Minimum unit limitations
UTIL 59.57 Maximum rates
UTIL 59.58 Minimum rates
UTIL 59.59 Permit number
UTIL 59.60 Collection Agency
UTIL 59.61 Other user defined fields
System can mask and encrypt information (bank account numbers, social security
UTIL 60.00 numbers)
UTIL 61.00 Service property/Premise characteristics, including:
UTIL 61.01 Parcel number


UTIL 61.02 GIS coordinates

UTIL 61.03 Legal description
UTIL 61.04 Special Improvement District Code
UTIL 61.05 Service address
UTIL 61.06 Number of dwelling/commercial property units, water
UTIL 61.07 Number of dwelling/commercial property units, sewer
UTIL 61.08 Sewer customer type code
UTIL 61.09 Sewer disposal code
UTIL 61.10 Site information (e.g., mean dog)
UTIL 61.11 Current customer at property
UTIL 61.12 Service start date
UTIL 61.13 Number of units on property
UTIL 61.14 Water service line size
UTIL 61.15 Sewer service line size
UTIL 61.16 Meter size
UTIL 61.17 Fire line size
UTIL 61.18 Storm water
UTIL 61.19 allocation amount (e.g. NPDS fee):
UTIL 61.20 Unit
UTIL 61.21 Solid Waste Recycling:
UTIL 61.22 Unit (number of bins)
UTIL 61.23 Facility type
UTIL 61.24 Company phone number
UTIL 61.25 Company contact
UTIL 61.26 Old billing account number


System must allow adding user defined fields (Please identify in comments field any
UTIL 61.00 limitations)
UTIL 62.00 Other user defined fields
UTIL 63.00 Non-residential customer accounts to include:
Commercial, industrial, government (create user-defined fields within each
UTIL 64.00 customer account)
System will prompt user if assigning an address to an account that is already
UTIL 65.00 assigned (e.g., validates that address is multi-unit property)
UTIL 66.00 Customer payment history maintained across changes in service address.
Capture customer deposits in a subsidiary ledger and associate with the customer
UTIL 67.00 record in relation to status changes (e.g., deactivation) to prompt an action by user.
UTIL 68.00 Capture date and time stamp information in a free form text field.
System provides a special customer flag for bulk customers that can be searched in
UTIL 69.00 case of emergency.
All accounts- commercial account is a premise ( if it changes from a law office to a
UTIL 70.00 beauty shop) system needs to prompt user that facility use has changed
Calculates standard fees with effective dates using user provided formulas or tables,
UTIL 71.00 with history of any changes made
UTIL 72.00 System can calculate fees based on the following: gross receipts, per unit basis,
activity, location within the city (inside or outside a special district), or other criteria
UTIL 72.01 Gross receipts
UTIL 72.02 Per Unit
UTIL 72.03 Activity
UTIL 72.04 Location
UTIL 72.05 Other user-defined criteria


System can distinguish between city taxes and special district charges and treat
UTIL 73.00 each differently
UTIL 74.00 System can distinguish between special district charges and other fees
UTIL 75.00 System displays balance amount on screen when application is entered
UTIL 76.00 System displays rate computation and fee amount before posting
Tracks fee collections and receivables, provide for late penalties and interest as
UTIL 77.00 appropriate, and generate payment receipts
UTIL 78.00 Calculate, generate, and track multi-tiered fees
Calculate fees with a base fee plus additional charge based on various user-defined
UTIL 79.00 factors from multiple tables (e.g. square footage, numbers and types of employees)
UTIL 80.00 Calculates fees based on a fee schedule with varying penalty and interest rates
UTIL 81.00 Calculates fees based on a prorated schedule
Allows users to override default fee with a manual amount (subject to appropriate
UTIL 82.00 security)
UTIL 83.00 Allows users to suppress fees (subject to appropriate security)
UTIL 84.00 Reports on types of licenses issued over a user-defined period
UTIL 85.00 Look-up license by multiple fields including:
UTIL 85.01 Proprietor name
UTIL 85.02 Business name
UTIL 85.03 Doing business as name (DBA)
UTIL 85.04 Address
UTIL 85.05 SSN or Tax ID Number
UTIL 85.06 Parcel number
UTIL 85.07 Mailing name
UTIL 85.00 Generates a report on expired licenses

Produces a report on the licenses that will expire within a user-defined time period
UTIL 86.00 by type of license
UTIL 87.00 Prints renewals and renewal notices by the same groupings as LIC 31.00
UTIL 88.00 Prints billing statements by the same groupings as LIC 31.00
UTIL 89.00 Generates ad hoc reports based on any element in the Licensing module
UTIL 90.00 The following are standard reports the system must produce:
UTIL 90.01 Activity on the account, broken out by payment/credit/adjustment
UTIL 90.02 Statistical issuances (e.g., number of licenses issued, etc)
UTIL 90.03 Certified licenses report
UTIL 90.04 Cash report daily and/or by user-defined date range
UTIL 90.05 Cash summary daily and/or by user-defined date range
UTIL 90.06 Licenses needing decals
UTIL 90.07 Remit daily cash disbursement
UTIL 90.08 Signup business licenses w/no tax info
UTIL 90.09 Unposted payments
UTIL 90.10 Certified contractors
UTIL 90.11 Certified hold licenses report
UTIL 90.12 Closed businesses with a balance
UTIL 90.13 License memo status
UTIL 90.14 Licenses missing certificate of occupancy
UTIL 90.15 NSF business licenses report
UTIL 90.16 Penalty assessment report
UTIL 90.17 Aging management report
UTIL 90.18 Aging work report
UTIL 90.19 Business improvement district (BID) charge report
UTIL 90.20 BID charge detail report


UTIL 90.21 Bulk data entry report (assessment values, gross receipts, etc)
UTIL 90.22 Business license with rollover (balance carried forward)
UTIL 90.23 Business tax record certified
UTIL 90.24 Business tax record non-certified
UTIL 90.25 Licenses with an extension
UTIL 90.26 New business created
UTIL 90.27 Proactive residential inspection program (PREP) surcharge report
UTIL 90.28 Gold seal program report (PREP exemptions)
UTIL 90.29 All active accounts
UTIL 90.30 Un-issued certificate of occupancy report
UTIL 90.31 Other user-defined reports
UTIL 91.00 Support billing for a minimum of twenty(20) agencies
UTIL 92.00 Provide exception audit reports with user-defineable parameters
UTIL 93.00 Allow for multiple corrections and reports to be run multiple times
Generate bills that allow for a minimum of nine(9) services with one(1) or
UTIL 94.00 more taxes on one(1) or more services. Each service should be recorded
separately on the bill and billing history.
Billing register must contain both the consumption and billing amount.
UTIL 95.00 Printable in user defined order.
Allow entry of free form messages on the billing statement. Should be date
UTIL 96.00 activated and print by individual bill, route, range, and.or zip.
System should provide for multiple types of workorders. Must track work
UTIL 97.00 order history by type and date.
Generate account history including acct no., acct name, activity, and status
UTIL 98.00 of the bill to include if estimated and why.


Allow for multiple occurrences of corrected bills, negative corrections and

UTIL 99.00 use blocks for a minimum of six months.
Provide detailed report for accounts not billed and summary report of for
UTIL 100.00 total bills issued.
Allow for manual adjustments, including dollars and consumption tracking
UTIL 101.00 method which can print daily as well as by date range including
adjustments.
UTIL 102.00 Autmatically assess delinquent fees and allow for overrides.
Provide delinquent billing register including both detailed by zip and a
UTIL 103.00 summary report.
Generate reports such as meter with zero consumption and estimated
UTIL 104.00 accounts by date range.
UTIL 105.00 Allow for monthly, quarterly, and annual billing.
UTIL 106.00 Prorate charges based on number of days of service
UTIL 107.00 Provide adequate field length for account number is use today.
UTIL 108.00 Provide minimum of fifty(50) user defined work order types.
UTIL 109.00 Automatically generate work orders based on selected criteria.
Allow monthly billing charges to be corrected mulitple times and reversed
UTIL 110.00 and recalculated for a period of up to six(6) months.
Provide online entry of customer requests and print an end-of-day report
UTIL 111.00 which specifies the user id
UTIL 112.00 Provide a note history for customer information including the user id
UTIL 113.00 Track number and type of telephone inquires
Provide online calculations, by date, of lien interest and billing charges
UTIL 114.00 based on current and previous rate tables.


Generate report that shows pending liens, actual liens, and interest
UTIL 115.00 amounts.
Allow customer inquiry by customer number, cycle and location, customer
UTIL 116.00 name, service address, meter number, folio number, telephone number,
and social security number.
UTIL 117.00 Recognize deliquent accounts and print them by user defined parameters
Allow creation of automatic cutoff work orders by user defined range with
UTIL 118.00 override capabilities.
Generate report of all delinquent customers by user specified amount and
UTIL 119.00 date range.
Automatically assess service charges upon completion of work orders and
UTIL 120.00 generate customer notices.
Track payment installment commitments and include the user ID and notes,
UTIL 121.00 generating reports when commitments are not met and report on number
of payment commitments and defaults within a given period.
Allow maintenance of owner names, address, folio numbers, and property
UTIL 122.00 descriptions in addition to customer information.
UTIL 123.00 Track customers with pulled and turned off meters.
Provide online, realtime access to Point of Sale devices including PC, ATM,
UTIL 124.00 cash drawer, and receipt printer. Should also provide access via e-
commerce and check cashing facilities.
UTIL 125.00 Recognize customer deposit requirements including double deposits, if

required.
UTIL 126.00 Provide batch interface with automated meter reading systems
UTIL 127.00 Provide minimum of cycle/route based meter reading
UTIL 128.00 Generate meter reader time sequence reports

UTIL 129.00 Allow for batch interface with existing Maximo work order system
UTIL 130.00 Provide meter sequencing per route
UTIL 131.00 Provide manual input and correction of meter readings
Generate, at a minimum, revenue and consumption reports by agency,
categorized into separate section and detailed by cycle, rate code and
UTIL 132.00 meter size including summaries for revenue consumption and average rate
issued.
Generate Unbilled Revenue Report by rate comparison and cycle in
UTIL 133.00 summary form.
Generate Aged Accounts Receivable Report to include a detail and
UTIL 134.00 summary section with both active and inactive accounts by receivable
type.
Generate a Billing and Payment summary, a journal voucher, and a batch
UTIL 135.00 file for transmission to the accounting office.
Create an exception file containing accounts from returned customers liens
UTIL 136.00 on demand for transmission to the remittance processing system.
UTIL 137.00 Generate customer deposit report.
UTIL 138.00 Generate budget to actual revenue reports
Provide projected revenues based on proposed rates, growth and seasonal
UTIL 139.00 factors.
Generate a final account of deposit refund report by user specified date
UTIL 140.00 range.
UTIL 141.00 Generate fixed and variable rate revenue reports.
UTIL 142.00 Generate report on payment priority
UTIL 143.00 Provide revenue and consumption modeling.
UTIL 144.00 Allow for identification and sorting of accounts by revenue class.

UTIL 145.00 Provide a miscellaneous billing process

Provide support for special mailings, including system history of date and
UTIL 146.00 type of mailing
UTIL 147.00 Provide for purge of old history records by date.
Provide global and restrictive editing features so edits can be performed for
UTIL 148.00 all or some customers.
UTIL 149.00 Maintain an audit trail for all edits
UTIL 150.00 Provide capability to integrate with MAPI compliant email system.
UTIL 151.00 Provide API's for technical staff to create interfaces and customization.
Providing scripting or other feature to automate manual processes or
UTIL 152.00 repetitive tasks.
Provide built-in redundancy for disaster recovery planning that includes hot
UTIL 153.00 failover, snapshot or backup recovery and rollback.
Provide adequate password protection and encryption to meet minimum
UTIL 154.00 standards as set forth by user agency.
UTIL 155.00 Provide full database schema and data dictionary
LICENSING
System can accommodate an unlimited number of user defined licensing categories
LIC 1.00 (e.g. business licenses, dog licenses, etc.) - Please indicate any limitations in
comment field
LIC 2.00 Validate that a business is/is not physically located within the City
The system can capture basic application data and tracks approval process across
LIC 3.00 multiple departments
System can attach electronic documents (e.g. scanned images) to applications so
LIC 4.00 user has look-up capabilities


Module is integrated with other functions, such as accounts receivable (Please list
LIC 5.00 any limitations in the comments column)
LIC 6.00 System maintains a history of license renewals
LIC 7.00 The system provides the following letters/statements:
LIC 7.01 Renewal letters
LIC 7.02 User-defined fields
LIC 8.00 System can produce billing statements
Identifies non-renewable license types and automatically removes these upon
LIC 9.00 expiration from active license list
LIC 10.00 The system is capable of performing mass updates
LIC 11.00 System can restrict issuance of (a) license(s)
LIC 12.00 Maintains information on applicant including:
LIC 13.00 Integrated customer information from common database
LIC 13.01 Applicant name
LIC 13.02 Business name
LIC 13.03 Doing business as name (DBA)
LIC 13.04 Business type
LIC 13.05 Geographic district
LIC 13.06 NAIC and SIC code
LIC 13.07 Address (multiple)
LIC 13.08 9- digit zip code
LIC 13.09 Telephone (multiple)
LIC 13.10 Email (multiple)
LIC 13.11 Date of issuance of license
LIC 13.12 Date of expiration (if applicable)
LIC 13.13 Account manager


LIC 13.14 User-defined

LIC 14.00 Maintains the following information on each license:
LIC 14.01 Calculation of fees based on a schedule
LIC 14.02 Period of time for which the license is good
Prerequisite documents (e.g. sales tax permit, fictitious name, health
LIC 14.03 permit, etc)
LIC 14.04 Moratorium/cap on license(s) based on:
LIC 14.05 Date ranges
LIC 14.06 Type of business
LIC 14.07 User-defined (appropriate security)
Departments from which approval is required (e.g. Certificate of
LIC 14.08 Occupancy)
LIC 14.09 Department which must be notified that license will be issued
LIC 14.10 Relevant section of code including URL link
LIC 14.11 List of documents to be provided applicant along with license
LIC 14.12 Name change notification and automatic update
Routes certain licenses through multiple departments for approval (Different
LIC 15.00 licenses may need different routing processes)
LIC 16.00 Automatically assigns license numbers
Routes certain licenses through multiple departments as notification (approval not
LIC 17.00 required)
LIC 18.00 Maintains a history of renewal license applicants
LIC 19.00 System can print all information, including scanned documents
LIC 20.00 Creates a receivable that notifies Collector of a bill to be collected
LIC 21.00 Creates and maintains business license records (e.g. Registrations)
LIC 22.00 System can automatically flag applications with unmet requirements


Calculates standard fees with effective dates using user provided formulas or tables,
LIC 23.00 with history of any changes made
System can calculate fees based on the following: gross receipts, per unit basis,
LIC 24.00 activity, location within the city (inside or outside a special district), or other
criteria:
LIC 24.01 Gross receipts
LIC 24.02 Per Unit
LIC 24.03 Activity
LIC 24.04 Location
LIC 24.05 Other criteria
System can distinguish between city taxes and special district charges and treat
LIC 25.00 each differently
LIC 26.00 System can distinguish between special district charges and other fees
LIC 27.00 System displays fee amount on screen when application is entered
LIC 28.00 System displays rate computation and fee amount before posting
Tracks fee collections and receivables, provides for late penalties and interest as
LIC 29.00 appropriate, and generates payment receipts
LIC 30.00 Calculates, generates, and tracks multi-tiered fees
Calculates fees with a base fee plus additional charge based on various user-defined
LIC 31.00 factors from multiple tables (e.g. square footage, numbers and types of employees)
LIC 32.00 Calculates fees based on a fee schedule with varying penalty and interest rates
LIC 33.00 Calculates fees based on a prorated schedule
Allows users to override default fee with a manual amount (subject to appropriate
LIC 34.00 security)
LIC 35.00 Allows users to suppress fees (subject to appropriate security)


LIC 36.00 Reports on types of licenses issued over a user-defined period

LIC 37.00 Look-up license by multiple fields including:
LIC 37.01 Proprietor name
LIC 37.02 Business name
LIC 37.03 Doing business as name (DBA)
LIC 37.04 Address
LIC 37.05 SSN or Tax ID Number
LIC 37.06 Parcel number
LIC 37.07 Mailing name
LIC 37.00 Generates a report on expired licenses
Produces a report on the licenses that will expire within a user-defined time period
LIC 38.00 by type of license
Provides reports indicating the date range during which the license is effective by
LIC 39.00 type of license
LIC 40.00 Provides a report indicating which licenses are pending department approval
LIC 41.00 Allows users to print licenses by the following:
LIC 41.01 En masse
LIC 41.02 individual
LIC 41.03 By license type
LIC 41.04 Other criteria
LIC 41.00 Prints renewals and renewal notices by the same groupings
LIC 42.00 Prints billing statements by the same groupings
LIC 43.00 Generates ad hoc reports based on any element in the Licensing module
LIC 44.00 The following are standard reports the system must produce:
LIC 44.01 Activity on the account, broken out by payment/credit/adjustment
LIC 44.00 Statistical issuances (e.g., number of licenses issued, etc)


LIC 44.01 Certified licenses report

LIC 44.02 Cash report daily and/or by user-defined date range
LIC 44.03 Cash summary daily and/or by user-defined date range
LIC 44.04 Licenses needing decals
LIC 44.05 Remit daily cash disbursement
LIC 44.06 Signup business licenses w/no tax info
LIC 44.07 Unposted payments
LIC 44.08 Certified contractors
LIC 44.09 Certified hold licenses report
LIC 44.10 Closed businesses with a balance
LIC 44.11 License memo status
LIC 44.12 Licenses missing certificate of occupancy
LIC 44.13 NSF business licenses report
LIC 44.14 Penalty assessment report
LIC 44.15 Aging management report
LIC 44.16 Aging work report
LIC 44.17 Business improvement district (BID) charge report
LIC 44.18 BID charge detail report
LIC 44.19 Bulk data entry report (assessment values, gross receipts, etc)
LIC 44.20 Business license with rollover (balance carried forward)
LIC 44.21 Business tax record certified
LIC 44.22 Business tax record non-certified
LIC 44.23 Licenses with an extension
LIC 44.24 New business created
LIC 44.25 Inspection Report


LIC 44.26 Exemption Report

LIC 44.27 All active accounts
LIC 44.28 Un-issued certificate of occupancy report
LIC 44.29 User-defined custom reports
FLEET
FLT 1.00 Repair / Work Orders
System supports the ability to provide the customer with a completed repair order
FLT 1.01 immediately upon completion of the work order, if requested.
FLT 1.02 Repair order can be printed locally.
Repair Order Process supports tracking multiple components.(Equipment Number,
FLT 1.03 Odometer Reading, Date, Site, Repair Order Number, Date/Time In, Completed
Date, etc.)
Able to produce EMAIL notification for the using division which explains where and
FLT 1.04 when to bring their equipment for scheduled maintenance or repair work.
List of equipment being worked on is available on-line by the following means:
FLT 1.05 Maintenance sites, Type of equipment, Make of equipment, User departments,
Date worked on pieces of equipment.
Daily work order Activity Summary which includes parts, labor, sublet, etc. can be
FLT 1.06
produced.
System supports tracking by work order that a replacement piece of equipment has
been rented while the subject piece is in the maintenance shop. This is
FLT 1.07 accomplished through the Motor Pool using the assignment feature to affect
downtime.
System supports on-line work load scheduling to selectively schedule equipment for
FLT 1.08 special repair or installation work.


Able to identify, via report or query, equipment being worked on by sublet

FLT 1.09 contractors.
System supports voiding of open work orders and produces an audit list of voided
FLT 1.10 work reorders each month.
FLT 1.11 A missing work order can be identified.
The following processes provide input to the billing process (custom interface):
Fuelman transactions - VIA Dial-up, Repair Order billing by Vehicle Maintenance,
FLT 1.12 Stock by Inventory System, Fuel, Manually logged by Fuel Dispensing System, Rental
fee by Rental of equipment.
Keyed data entry of repair order information on-line at distributed maintenance
FLT 1.13
site is supported.
FLT 1.14 Bar code entry of repair order data is supported.
FLT 1.15 Use of an equipment priority number to assist in repair scheduling is supported.
Labor is captured for each maintenance job by a maintenance labor code and
FLT 1.16 unique mechanic identifier.
The system supports comparison of labor performed to standard labor times based
FLT 1.17 on labor code.
The following information can be captured for each mechanic: Salary, pay
differential, start date, termination date, job classification, ASE certification, primary
FLT 1.18
work location, stand by pager number, training scheduled, training completed,
direct or indirect labor code classification.
FLT 1.19 The system supports tracking time worked on a vehicle.
The system supports tracking nonproductive time such as meetings, schools, sick,
FLT 1.20 and annual time off.
Tracks both direct and indirect labor costs in the process of analyzing service cost
FLT 1.21 recovered by the standard shop labor rates.


FLT 1.22 The system supports shop labor rate changes as cost increases.
FLT 1.23 Supports use of multiple labor rates.
FLT 1.24 Provides the ability to report upon man hour utilization.
Supports multiple mechanics and multiple work hours against one labor code for a
FLT 1.25 piece of equipment.
Maintenance operation module transactions are sent to the billing module for
FLT 1.26 periodic billing.
Supports the ability to report upon excessive labor hours against standard labor
FLT 1.27 rates in combination with the equipments vehicle equivalent value.
Supports the ability to keep track of performance rate and cost recovery rate for
FLT 1.28 each site.
FLT 1.29 Supports electronic approval of transactions at various levels.
FLT 2.00 External Repair Work
The system supports capture of special outside fleet services repair agreements for
FLT 2.01 individualized tasks.
Equipment being worked on by sublet contractors is flagged for reporting, and a
FLT 2.02 report exists.
Sublet repair work may be tracked by vendor, type of repair, repair site, type of
FLT 2.03 vehicle and repair order number.
Generate and review an example of a standard report format which identifies all
FLT 2.04 equipment that had repairs during a specified time period.
FLT 3.00 Rental Fleet Operation


System supports generation of: Rentals Profit and Loss Statement, Equipment
Number, Flat rate per piece of equipment, Miles used, Mileage cost, Total cost,
Profit or loss Monthly Service Billing, Date, Equipment Number, Description of
charged for rental, Number of days rented, Rate per day, Miles operated, Rate per
FLT 3.01 mile, Amount billed Motor Pool Reservation (can be printed), Customer Number,
Class Code, Tag Number, Equipment Number, Motor pool Number, Starting Date,
Ending Date, Begin mileage, Ending mileage, Rented to Replace Equipment Number,
Rental for Work Order Number, Gas Card Issued (number or yes/no)
Display of a list of equipment available for rent by site. Process a vehicle

FLT 3.02 assignment.
FLT 3.03 Update mileage of returned rental equipment.
System supports tracking and on-line display of issuance of gas, commercial or
FLT 3.04 County card for rental equipment.
FLT 3.05 Display cost centers on-line by department.
System supports partial billing at the end of the month for rented equipment which
FLT 3.06 has not been returned based on an acceptable billing methodology.
System supports different rates for each equipment type with additional charges
FLT 3.07 per mile (table driven).
FLT 3.08 Rental transactions are captured, updated, and edited on-line.
Provides a method for recording mileage out and in and capturing user signature
FLT 3.09 and printed name.
FLT 4.00 Preventative Maintenance
System supports partial billing at the end of the month for rented equipment which
FLT 4.01 has not been returned based on an acceptable billing methodology.
System supports different rates for each equipment type with additional charges
FLT 4.02 per mile (table driven).

FLT 4.03 Rental transactions are captured, updated, and edited on-line.
Provides a method for recording mileage out and in and capturing user signature
FLT 4.04 and printed name.
FLT 5.00 Warranty Component Tracking
FLT 5.01 Provides for after-market component warranty tracking.
The system supports tracking of major components -transmissions, alternators, tires
FLT 5.02 etc - in view of performance of the original component as well as warranty tracking
on re-built components.
System supports tracking the following warranty coverage by piece of equipment:

FLT 5.03 Type of warranty, Standard warranty, Extended (Handled as an additional warranty
policy), When expired, What is covered, What is the Deductible
FLT 6.00 Acquisition and Disposition

FLT 6.01 A complete Vehicle Identification Number can be tracked in the equipment file.
FLT 6.02 Specifications - engine size, transmission, fuel injected - are kept on all equipment.
When equipment is scheduled for sale, a report can be prepared which includes the
FLT 6.03 following from the Equipment History Module:
Equipment number, Make, model, year, type, Cost Center, Fixed asset number,
FLT 6.04 Odometer or Hour meter reading, Original purchase price
The system provides documentation such as requisition specification and estimated
FLT 6.05 costs to support the procurement process.
FLT 6.06 The equipment file can be updated with requisition and purchase order numbers.


The system supports use of status codes to defer billing the using organization for a
FLT 6.07 new piece of equipment until after all data has been entered for that new piece of
equipment.
FLT 6.08 Equipment flagged as surplus can be segregated for reporting.
The system maintains a birth certificate for each piece of equipment containing
FLT 6.09 tag, license, purchase date, type of data.
Add new pieces of equipment to the system, assigning a unique equipment
FLT 6.10 identification number.
FLT 7.00 Parts Management
Inventory system includes the following fields: Inventory location County Part
FLT 7.01 number (based on ATA numbering system) Vendor Part number Unit price Bin
location of item Quantity on Hand Unit of measure Unit price
The following standard processes are supported, with audit trails provided: Stock
FLT 7.02 Receipts/reduction of on-order quantity Stock Issue for Repair Orders Stock Transfer
Stock Requisition/Order Physical Inventories Inventory Adjustments.
FLT 7.03 Control of minimum and maximum stock levels is supported.

The system supports maintaining an inventory of special tools and keeping track of
FLT 7.04 the mechanics who have signed out each special tool.
FLT 7.05 Tracking vendor performance and merchandise quality.
An audit list is provided of inventory transactions and their charge values for all
FLT 7.06 parts issued, received, transferred, or adjusted during the period.
FLT 7.07 Parts can be reserved for certain equipment scheduled for repair.
FLT 7.08 Inventory transactions from non-automated sites can be manually recorded.
Bar Code technology can be used in the inventory system to capture issues,
FLT 7.09 transfers, receipts, and physical inventories.


FLT 7.10 Availability of parts can be checked for a work order before the work begins.
Parts can be reserved and notification made to the storekeeper of the need for
FLT 7.11 potential special orders.
The system supports use of parts kits, so that when a standard preventive
maintenance job is requested the mechanic can request a kit of parts which will
FLT 7.12 automatically update the inventory for the kit with one transaction rather than
several.
The system supports issuance and receipt of large numbers (99,999) of units per
FLT 7.13
month for each item.
Application security can limit update access to selected individuals, while giving
FLT 7.14
broad inquiry access.
On-line query access to inventory levels by part number and inventory location is
FLT 7.15 supported.
FLT 7.16 It is possible to maintain multiple locations for each part line item.
FLT 7.17 New, used, and rebuilt items can be tracked.
The system allows for inventory adjustments or write-off of obsolete items on a
FLT 7.18 secured basis.
The system handles returns and keeps track of credits for application to accounts
FLT 7.19 payable and purchase order balances.
FLT 7.20 The system supports multiple reorder methods for maintaining stock levels.
The system provides for entry of physical inventory counts by item when counts are
FLT 7.21 different that on-hand book values.
A one-time purchase of special parts is possible without adding a new item number
FLT 7.22
for each part, but keeping track of that purchase.
The system supports tracking of purchases and provides audit lists/files for interface
FLT 7.23 to the Countys Financial System for Accounting and Purchasing updates.


FLT 8.00 Fuel Management

It is possible to capture and edit manually recorded fuel dispensing transactions.
FLT 8.01 Fuel orders can be recorded on-line.
A perpetual inventory of fuel (diesel, regular, or un-leaded) at each site is
FLT 8.02 maintained.
FLT 8.03 The system supports cost markup on fuel by percentage increase and dollar add-on.
The system maintains fuel usage by dollar value, fuel type, and physical unit of
FLT 8.04 measure.
The system supports the ability to handle multiple fuel types such as gas, gas diesel,
FLT 8.05 natural gas, propane, electricity, etc.
FLT 8.06 Additional fuel types and fuel units of measure may be established and tracked.
FLT 8.07 Billing
Partial billings, allowing a work order to stay open but billing the using division for
FLT 8.08 labor hours completed, sublet repairs completed, and parts issued as of the billing
date is supported.
FLT 8.09 The system supports different terms for leased equipment.
FLT 8.10 A 30 digit cost center code is supported.
Secured on-line updates/corrections to billing, with audit trail provided, is
FLT 8.11 supported.
FLT 8.12 Automated calculation and recording of equipment depreciation is supported.
Special charges or adjustments can be entered for billing purposes, and an audit
FLT 8.13 trail is provided.
Internal billing via journal entry and external billing via invoice generation is
FLT 8.14
supported.


System supports charging using divisions for insurance based on rates established
FLT 8.15 by the Countys Risk Management Division for the Insurance Service Fund.
An audit list of these charges per piece of equipment can be produced on a monthly
FLT 8.16 basis.
It is possible to process information for other jurisdictions or elected officials as a
FLT 8.17 service bureau type arrangement, and a chargeback technique with an audit trail
is available.
FLT 9.00 Capital Recovery
The system supports the straight line method for equipment depreciation, capital
FLT 9.01 recovery, and due for replacement. The time frame is flexible, and depreciation
schedules can be set up in advance.
FLT 10.00 History
It is possible to produce, on request, a list of equipment due for replacement based
FLT 10.01 on equipment history and the formulas stored for each piece of equipment, and on
selection criteria entered at the time of the request.
Event triggers can be designed to flag equipment due for replacement based on
FLT 10.02 reaching selected table driven values.
System supports update to the equipment file with sold/retired equipment,
FLT 10.03 retention of historical records for 3 to 5 years, and making historical records
accessible via selective search criteria.
FLT 10.04 Equipment can be re-activated under a new number.
FLT 11.00 Security
Application includes a multilevel security system which can be applied by user logon
FLT 11.01 identification code to specific portions of modules within the total system.


FLT 11.02 Application, file, and field level security is available, as is field value level security.
FLT 11.03 Reporting
FLT 11.04 The system includes parameter driven standard reports and queries.
FLT 11.05 The system includes an intuitive report/query generation tool.
FLT 11.06 The report generator supports creation of ad hoc reports.
FLT 11.07 Report specifications can be saved and resubmitted.
FLT 11.08 The system supports on-line report preview.
FLT 11.09 The system supports the ability to download data into a PC for data manipulation.
It is possible to query the equipment master file and retrieve accident information
FLT 11.10 by equipment type, driver, using organization.
Equipment on Order information is available in hard copy report and/or on the
screen by the following: Cost Center User organization name Type of equipment
FLT 11.11 Requisition and purchase order number Vendor Purchased by department
Equipment number Make and model of piece of equipment
FLT 11.12 Replacement modeling reports exist or can be developed.
FLT 11.13 Daily Work Order Summary Report includes Parts, Labor, and Sublets.
On-line screens capture: Equipment flagged for replacement Requisition and

purchase order numbers related to equipment scheduled for replacement
FLT 11.14 Estimated cost by equipment type Returned/sold equipment New equipment
added to the system fixed asset numbers Equipment birth certificates including
registration and tag information
FLT 11.15 System provides the ability to capture/calculate operating cost on a per mile basis.


Schedules on annual PMC list and allows for adjustments where needed to
FLT 11.16 compensate for scheduling based on available shop labor hours.
Report available of uptime percentage by type within general purpose, special
FLT 11.17 purpose, construction equipment, fire trucks, and small equipment.
FLT 11.18 Can generate an operating cost report with down time percentages.
Supports cost analysis of general purpose equipment by user agency, and cost by
FLT 11.19 year and model summary.
Supports cost analysis of special purpose equipment, cost by type code, and cost by
FLT 11.20
type code for special purpose equipment.
TRAFFIC ENGINEERING
TRA 1.00 General Traffic Engineering
Provide a web based automated work order system for Traffic Engineering Division
TRA 1.01 related tasks.
Provide an automated work order system that can process both routine and
TRA 1.02 declared emergency tasks related to a specific emergency event.
Electronically process work order, job request, trouble report and data collection
TRA 1.03 tasks using LAN or wireless connectivity for both routine work and declared
emergency events.
Provide a damage assessment module which automatically produces declared
TRA 1.04 emergency work orders. This feature should be available both by LAN and wireless.
Provide a print attachment program that will produce a report of all work order
tasks (emergency or routine) and all associated attachments filtered by a specific
TRA 1.05 timeframe. This program should output to a FTP file or produce a hard copy
printout.


Provide a local data repository, avoid data redundancy, and provide data
TRA 1.06 accessibility/availability.
Facilitate Coordination between Work Order Participants and other County
TRA 1.07 Agencies.
Tightly integrate internal Division Sections to enhance communication and
TRA 1.08 accountability.
Ability to generate report files in delimited, ASCII, PDF, MS WORD, and XML
TRA 1.09 formats.
Ability to export report files to delimited, ASCII, PDF, MS WORD, and XML formats.
TRA 1.10
TRA 1.11 Electronic Tracking, Escalation and Execution of Events.
TRA 1.12 Method to ensure no duplicate tasks are issued.
Provide access both using LAN and wireless to a signalized intersection inventory
TRA 1.13 with photos and scaled drawings of the signalized intersections.
Provide access both using LAN and wireless to a school flasher inventory with
TRA 1.14 photos and scaled drawings.
Document and report the cost of labor, materials and vehicles for both routine
TRA 1.15 maintenance and individual declared emergencies events.
Provide statistical data and reporting for FEMA & FHWA reports for individual
TRA 1.16 declared emergencies events.
Provide a restoration level status of the signalized intersections and school flashers
TRA 1.17 after a declared emergency event.
Provides the EOC with GIS map data of the current restoration level of the signalized
TRA 1.18 intersections and school flashers after a declared emergency event.


Ability to interface with GIS and Microsoft Office applications including SharePoint
TRA 1.19 and Exchange.
TRA 1.20 Provide online User defined address books.
TRA 1.21 Provide on demand read only data views of system data.
Eliminate/reduce paper trails transforming and enhancing Division policies and
TRA 1.22 procedures with electronic capabilities.
TRA 1.23 Supports Object Linking and Embedding (OLE) file attachments
TRA 1.24 Provide Interfaces with 3rd party Applications.
TRA 1.25 System to run on the most current database platform.
TRA 1.26 Future Enhancement requests to the System be available.
Future FEMA , FHWA and Broward County Daily FEMA Reports Enhancement
TRA 1.27 requests be available.
Provide capabilities and support to generate statistical and decision Management
TRA 1.28 Reporting on demand.
TRA 1.29 Provide performance measurement tools and reports.
Provide system performance measurement reporting and ability to generate
TRA 1.30 customized reporting.
TRA 1.31 User GUI be easy to navigate.
TRA 2.00 Data Structures
Provide table structures for signalized intersection data with attachments of scaled
TRA 2.01 drawings and photos.
TRA 2.02 Provide table structures for signalized intersection timing data.
TRA 2.03 Provide table structures for street light data.
Provide table structures for school flasher data with attachments of scaled drawings
TRA 2.04 and photos.
TRA 2.05 Provide table structures for attachments of scaled drawings and photos.


TRA 2.06 Provide a table structure for signalized intersection FPL accounts.
TRA 2.07 Provide a table structure for computer and network equipment inventories.
TRA 2.08 Provide a table structure for portable radio inventory.
TRA 2.09 Provide a table structure for vehicle radio inventory.
TRA 2.10 Provide a table structure for vehicle inventory.
TRA 2.11 Provide a table structure for signage inventory including costs.
Provide a table structure for all traffic signal equipment inventory including costs.
TRA 2.12
TRA 2.13 Provide a table structure for Traffic Planning Division Quarterly Count data.
Provide a data table with types of damage to report during a declared emergency
TRA 2.14
TRA 2.15 Provide a data table of Broward County street names.
TRA 2.16 Provide a data table of Broward County municipality names.
TRA 2.17 Provide a inventory data table of Broward County signage including location.
Provide a inventory data table of Broward County traffic signal equipment including
TRA 2.18 location.
TRA 3.00 Job Request
Electronically process Job Requests data. Job Requests are internal User requests
TRA 3.01 and Citizen concern requests.
Provide a method for job requests to be checked for duplicate tasks that have
TRA 3.02 already been issued.
TRA 4.00 Job Requests Reports



Provide a task report of all job requests issued to specific location during a specific
TRA 4.04 time frame.
TRA 5.00 Trouble Calls
Electronically process Trouble Call data. Trouble Reports are critical dispatched calls
to the Technicians in the field from either Broward County Central Dispatch or a
TRA 5.01 BCTED Supervisor. Trouble reports to be custom for Traffic Signals, Signs and
Communications Sections.
Provide a method for trouble reports to check that a duplicate work orders
TRA 5.02 duplicate tasks has not been previously issued.
Capture dispatch source, dispatch time, arrival time, completion time, odometer,
TRA 5.03 vehicle, Technician, reported issue and issue found.
Capture traffic signal controller information and status if trouble call is traffic signal
TRA 5.04 related.
TRA 5.05 Capture signage information and status if trouble call is traffic sign related.
Automatically generate a work order task based on the type of problem dispatched
TRA 5.06 if warranted.
TRA 6.00 Trouble Calls Reports
TRA 6.03 Provide system performance measurement reporting and ability to generate
TRA 6.04 customized
Provide timereporting.
and date report of all trouble reports dispatched
TRA 6.05 Provide a trouble call report of all dispatched calls issued to specific location during
a specific time frame.


Provide performance measurement tools and reports to measure response time of

TRA 6.06 all trouble calls. Response time to include completed within one hour 7 days.
TRA 7.00 Data Collections & Traffic Counts & MOT & Review
Electronically process Data Collection work orders. Data Collections are Traffic
TRA 7.01 Studies requested within the Division.
Provide a method for Data Collections to be checked for duplicate tasks that have
TRA 7.02 already been issued.
Provide ability to attach documents including PDF to the Data Collection request.
TRA 7.03
TRA 7.04 Provide a two tier approval system to the Data Collection request.
TRA 7.05 Electronically process Broward County Traffic Planning Traffic Count tasks.
TRA 7.06 Electronically populate and filter the ADT traffic count data into the system.
Traffic count data to include the location ID, location, directions, region and status
TRA 7.07 flag.
Capture MOT (Maintenance of Traffic) requests including location, Requestor,
TRA 7.08 permit type, permit information, municipality, approved date, closure type,
barricade company, contractor info, status and closed date.
TRA 7.09 Capture MOT address book.

Capture Plat Review paving and drainage projects, Data to include reference
TRA 7.10 number, project name, Plat name, Plat number, Plat details and status.
TRA 7.11 Capture Plat Review address book.
TRA 8.00 Data Collections & Traffic Counts & MOT & Review Reports
TRA 8.01 Data Collection monthly activity report filter by a specified date range.
TRA 8.02 ADT detailed report filter by year.
TRA 8.03 ADT routing report filter by year and count zone.


TRA 8.04 ADT daily/monthly report filter by date and Technician number.
TRA 8.05 ADT station report filter by date and count region.
ADT station report filter by daily/monthly report filtered by date and Technician
TRA 8.06 number.
TRA 8.07 MOT report filter by location.
TRA 8.08 MOT report filter by query filter search.
TRA 8.09 Pavement & Drainage projects filter by status and date range.
TRA 9.00 Traffic Engineering Administration Section
TRA 9.01 Provide an automated method to process internal requisitions and purchases.
TRA 9.02 Provide a method for tracking PC and network requests.
TRA 9.03 Provide a method for tracking telephone requests.
Provide a method for requesting vehicle maintenance and repairs from the Vehicle
TRA 9.04 Liaison.
TRA 9.05 Provide a method to track computer/network equipment inventory and repairs.
TRA 9.06 Provide a method to track vehicle inventory, maintenance and repairs.
TRA 9.07 Provide warehouse inventory control with barcode controls.
Provide automated method to review and modify labor rates, materials and vehicle
TRA 9.08 costs.
TRA 10.00 Traffic Engineering Administration Section Reports
TRA 10.04 Reports for internal requisitions and purchases.
TRA 10.05 Reports for PC & Network service requests.


TRA 10.06 Reports for PC & Network equipment inventories.

TRA 10.07 Reports for PC & Network equipment repairs.
TRA 10.08 Reports for vehicle service requests.
TRA 10.09 Reports for vehicle equipment inventories.
TRA 10.10 Reports for vehicle equipment repairs.
TRA 11.00 Traffic Engineering Traffic Signal Section
Electronically process Trouble Call data. Trouble Reports are critical dispatched calls
to the Technicians in the field from either Broward County Central Dispatch or a
BCTED Supervisor. Trouble report data to include origin of dispatch, date, radio
number, time received, in service time, arrive time, out of service time, departure
TRA 11.01 time, odometer start, odometer end, trouble reported, trouble found, controller
serial number, action. This trouble report should automatically issue a work order if
warranted.
TRA 11.02 Capture Loop/microwave data.

TRA 11.03 Capture Video Detection data.
TRA 11.04 Capture GPS data.
11.05 Process traffic signalized inventory and automatically route to the System Design
TRA Engineering for approval.
11.06 Capture Street light inventory including pole number, arterial, cross street,
TRA municipality, signal tech call out zones, street direction, pole location, pole type and
status.
11.07 Capture history of purchases and repairs of traffic signal equipment including traffic
TRA signal controllers, video and GPS equipment.
TRA 12.00 Traffic Engineering Traffic Signals Section Reports



TRA 12.03 Provide trouble report history and performance statistical reports.
Provide a historical and statistical report of a signalized traffic signal based on a time
TRA 12.04 frame and location
TRA 12.05 Provide traffic signal equipment inventory reports
Street light inventory report with query filters for pole number, municipality, signal
TRA 12.06 tech call out zones, street direction, pole location, pole type and status
A report of the history of purchases and repairs of traffic signal equipment including
TRA 12.07 traffic signal controllers, video and GPS equipment.
TRA 13.00 Traffic Engineering Special Projects Section
Provide table of Police Department contacts including Department, Name and
TRA 13.01 phone number.
Provide table of schools including school number, school name, opening and closing
TRA 13.02 times of the schools and magnum school open and close times.
Provide table of school flasher including flasher number, arterial and cross street
TRA 13.03 and direction.
Capture school flasher information including flasher number, available flasher
numbers, area, arterial, cross street, direction, city, KWH, FDOT account, device
TRA 13.04 status, operation date, removal date, pager zone, id, serial number, structure type,
call out zone and restoration level.
TRA 13.05 Import and update annual form letters mailed to schools.
TRA 13.06 Traffic Engineering Special Projects Section Reports
TRA 13.07 Provide Locations by school.
TRA 13.08 Provide Zone listing.
TRA 13.09 Provide School flasher timing sheet.

TRA 13.10 Provide School list.

TRA 13.11 Provide School letter.
TRA 14.00 Traffic Engineering System Communication Section
TRA 14.01 Electronically process a Communication trouble report.
TRA 14.02 Provide a table structure for Communication Lists.
TRA 14.03 Provide a table structure for Communication Channel & Drop locations.
TRA 14.04 Provide a table structure for Communication Junction Box locations.
TRA 14.05 Provide a table structure for Communication Cable Cut locations.
TRA 14.06 Provide a table structure for Communication line amplifier locations.
TRA 14.07 Provide a table structure for Communication Fiber installation locations.
TRA 14.08 Provide a table structure for Communication RCU inventory and repair history
TRA 15.00 Traffic Engineering System Communication Section Reports
TRA 15.01 All communications by arterial excluding channel 0
TRA 15.02 All communications by channel and address excluding channel 0
TRA 15.03 All communications by arterial
TRA 15.04 All communications by channel and address
TRA 15.05 Intersections by arterial with Telco communications
TRA 15.06 Intersections by channel with Telco communications
TRA 15.07 Intersections by arterial with Telco equipment
TRA 15.08 Ups locations by arterial
TRA 15.09 Line amplifier locations by channel
TRA 15.10 Action form (trouble report)
TRA 15.11 Communication status report
TRA 15.12 Junction box by number
TRA 15.13 Junction box by arterial
TRA 15.14 Cable cuts report


TRA 15.15 Cable cuts summary report

TRA 16.00 Traffic Engineering System Design Section
TRA 16.01 Traffic Signal Florida Power & Light (FPL) account detail information table
TRA 16.02 Traffic Signal detailed intersection table
TRA 16.03 Systems Design current project list
TRA 16.04 Systems Design inspection request form
TRA 16.05 Systems Design traffic signal inventory approval
TRA 17.00 Traffic Engineering System Design Section Reports
TRA 17.01 Cad projects, alphabetical
TRA 17.02 Cad projects, numerical
TRA 17.03 Construction report, in-house
TRA 17.04 Construction report, others
TRA 17.05 FPL form 1270
TRA 17.06 FPL illuminated street sign summary
TRA 17.07 FPL traffic signal account for each city
TRA 17.08 FPL traffic signal account summary
TRA 17.09 Signal devices on state highway system in Broward County, numerical
TRA 17.10 Signal devices on state highway system in Broward County, alphabetical
TRA 17.11 Signal index, alphabetical
TRA 17.12 Signal index, numerical
TRA 17.13 Signal inventory
TRA 17.14 Signalized inventory blank report
TRA 17.15 Signalized inventory blank report without file no info
TRA 17.16 Signalized inventory report
TRA 17.17 Signalized inventory text summary report
TRA 17.18 Signalized inventory no overhead signage report


TRA 17.19 Signalized inventory overhead signage report

TRA 17.20 Signalized inventory ISNS report
TRA 17.21 Signalized inventory SNS report
TRA 18.00 Traffic Engineering System Retiming Section
Capture actuated traffic signal timing sheet data. Data to include intersection
TRA 18.01 number and intersection timing fields
Capture history of all modifications of the actuated traffic signal timing sheet data
TRA 18.02
TRA 19.00 Traffic Engineering System Retiming Section Reports
Provide Compliant report for Job Requests and Citizen Concerns issued during a
TRA 19.01 specific timeframe. This report is sent to the State of Florida
TRA 19.02 Provide reports for signalized traffic retiming sheets.
Provide the history of the system retiming sheet data for a specific intersection
TRA 19.03 number
TRA 19.04 Provide reports for blank signalized traffic retiming sheets.
TRA 20.00 Traffic Engineering Signs Section
Electronically process Trouble Call data for the Signs Section. Trouble Reports are
critical dispatched calls to the Technicians in the field from either Broward County
Central Dispatch or a BCTED Supervisor. Trouble report data to include origin of
dispatch, date, radio number, time received, in service time, arrive time, out of
TRA 20.01 service time, departure time, odometer start, odometer end, trouble reported,
trouble found, action. This trouble report should automatically issue a work order if
warranted.
TRA 20.02 Capture signs installed and maintained throughout the County (over 40,000)
TRA 20.03 Track materials used and costs for sign installations
TRA 20.04 Monitor labor and vehicle costs


TRA 20.05 Capture signs installed and maintained throughout the County (over 40,000)
TRA 20.06 Track materials used and costs for sign installations
TRA 20.07 Monitor labor and vehicle costs
TRA 20.08 Scheduling appropriate personnel for emergency standby duties
TRA 20.09 Ability to process internal purchase requisitions
TRA 20.10 Ability to scheduling vehicles for maintenance and repair bimonthly
TRA 20.11 Process and track motor pool repairs and costs
TRA 20.12 Track expenditures for Section needs related to the budget
TRA 20.13 Track performance measures
TRA 20.14 Ability to send documents/reports electronically to various departments
TRA 20.15 Access work orders and phases
TRA 20.16 Ability to track and follow-up on complaints
TRA 20.17 Monitor Sign Shop productivity, inventory & costs
TRA 21.00 Traffic Engineering Sign Section Reports
TRA 21.01 Provide Sign Reports monthly and quarterly, daily on demand
TRA 21.02 Ability to batch task reports
TRA 21.03 Sign Shop monthly and quarterly reports for budget
TRA 21.04 Ability to print internal purchase requisitions
TRA 22.00 Traffic Engineering Sign Shop
Sign Shop Inventory connected to warehouse to keep stock up to date and ahead of
TRA 22.01 demands
TRA 22.02 Work order tracking
TRA 22.03 Location Tracking (GPS LOCATIONS) possible Photos of the location.
SIGN LAYOUT (design) connected to location report to keep uniformity in sign
TRA 22.04 design and number of signs at the location
TRA 22.05 OUTSIDE billing for service requisitions connected to the system


TRA 23.00 Traffic Engineering Sign Shop Reports

Location report to see who did work and when work was completed at a specific
TRA 23.01 location
History report for location ( could suggest replacement of sign after time line of
TRA 23.02 reflectability expires)
TRA 23.03 Cost reports (materials, labor, equipment)
TRA 23.04 Monthly reports for division and individuals
TRA 23.05 Yearly reports for division and individuals
TRA 23.06 Sign Shop reports for materials and production
TRA 24.00 Traffic Engineering Pavement Markings
TRA 24.01 Capture data for weekly production status report
TRA 24.02 Capture data for materials production
Capture data for repairs to long line truck. This is to include repair cost and down
TRA 24.03 time
TRA 24.04 Capture P/M (Preventive Maintenance) log data
TRA 24.05 Capture weekly thermo quantity data
TRA 24.06 Capture weekly pavement marking quantity data
TRA 25.00 Traffic Engineering Pavement Markings Reports
Monthly/quarterly/annual reports for Division/Section/individual production and
TRA 25.01 quantity
TRA 25.02 Reports for materials and production
TRA 25.03 Report for weekly production status report
TRA 25.04 Report for P/M log report
TRA 25.05 Report for weekly thermo quantity report
TRA 25.06 Report weekly pavement marking quantity data

ments
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R 0866301 R 1 Attachment A

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R 0866301 R 1 Attachment A

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Attachment A: Broward County Government Functional Requirements

HYPERLINK TO REQUIREMENT SECTION

Attachment A Functional Requirements - Technical

Vendor FIT-GAP Module(s) Required to

Broward County, FL RLI #R0866301R1: Centralized ERP Solution 3of 488

Vendor FIT-GAP Module(s) Required to

Ability to request reports on-line for immediate or deferred processing, alter

Integrated systems pass transactions, data and information completely, seamlessly

Broward County, FL RLI #R0866301R1: Centralized ERP Solution 4of 488

Vendor FIT-GAP Module(s) Required to

IT 29.00 Support 8 1/2 x 11 printing paper (optional printing size)

Ability to pass documents electronically to various persons and departments for:

Broward County, FL RLI #R0866301R1: Centralized ERP Solution 5of 488

Vendor FIT-GAP Module(s) Required to

Broward County, FL RLI #R0866301R1: Centralized ERP Solution 6of 488

Vendor FIT-GAP Module(s) Required to

Vendor FIT-GAP Module(s) Required to

IT 77.00 Ability to view/report logical transactions with option to rollback

Broward County, FL RLI #R0866301R1: Centralized ERP Solution 8of 488

Vendor FIT-GAP Module(s) Required to

IT 107.00 Location indices can be GIS defined.

Broward County, FL RLI #R0866301R1: Centralized ERP Solution 9of 488

Vendor FIT-GAP Module(s) Required to

119.00 Ability to interface with Oracle Universal Records Management middleware

Broward County, FL RLI #R0866301R1: Centralized ERP Solution 10of 488

Vendor FIT-GAP Module(s) Required to

GL 2.00 Financial applications have the ability to report on a budgetary basis.

Broward County, FL RLI #R0866301R1: Centralized ERP Solution 11of 488

Vendor FIT-GAP Module(s) Required to

Produces government-wide statements without making manual adjustments to

Ability to designate each general ledger account by a user-definable "account type"

Budget account (summarizes budget basis transactions such as encumbrances

GL 26.05 Revenue account

Broward County, FL RLI #R0866301R1: Centralized ERP Solution 12of 488

Vendor FIT-GAP Module(s) Required to

Broward County, FL RLI #R0866301R1: Centralized ERP Solution 13of 488

Vendor FIT-GAP Module(s) Required to

Narrative description is editable as the transaction progresses through a work flow

Approve inter-department general ledger transactions through two approval paths

GL 52.00 Input journal entries as a correction or adjustment to closed accounting periods.

Automatically reverse journal entries that are identified as "reversing" journal

Vendor FIT-GAP Module(s) Required to

GL 61.00 Allow for 13 or more accounting periods in a fiscal year.

Vendor FIT-GAP Module(s) Required to

GL 73.00 Account history

Vendor FIT-GAP Module(s) Required to

BP 7.00 Tracks performance measures at the following levels:

Broward County, FL RLI #R0866301R1: Centralized ERP Solution 17of 488

Vendor FIT-GAP Module(s) Required to

BP 11.15 Multi-year Financial Plan

Vendor FIT-GAP Module(s) Required to

BP 18.08 Current year's budget or actual plus/minus a percentage

Vendor FIT-GAP Module(s) Required to

BP 30.00 The ability to round to the nearest user-define specific $ amount

Associates narrative/graphics to a given decision package for budget production

Broward County, FL RLI #R0866301R1: Centralized ERP Solution 20of 488

Vendor FIT-GAP Module(s) Required to

BP 43.00 The ability to forecast various union contracts scenarios

Broward County, FL RLI #R0866301R1: Centralized ERP Solution 21of 488

Vendor FIT-GAP Module(s) Required to

BP 50.03 Amended Expenditure Budget

Vendor FIT-GAP Module(s) Required to

PM 4.00 The system allows maintenance of the measures over time