INTERIM REPORT

Corporate Social Responsibility

PROJECT OVERVIEW
Title : Animal shelter
Venue : S.I Home Shelter, Shah Alam
Date : 3rd May 2017
Faculty : Faculty of Mechanical Engineering
Subject : Engineer in Society (MEC600)

ORGANIZE BY
Engineer in Society (MEC600)
EMD7M2A

Prepared by:

MUHAMMAD ABDUL HADI BIN SHAM 2013415902

AHMAD ASHRAF BIN AZHAR 2014532973

AHMAD AIZUDDIN BIN ZAILANI 2013474572

SYED MUHAMMAD MAULA BIN SYED ABDUL 2013962701

RAHMAN

NUR ANASYUHA BINTI ELIAS 2014204432

 GROUP PROFILE

MUHAMMAD ABDUL HADI BIN SHAM

2013415902
017-3969417
padil_pak96@yahoo.com

AHMAD ASHRAF BIN AZHAR

2014532973
013-2439629
ashapsk@yahoo.com

SYED MUHAMMAD MAULA SYED ABDUL RAHMAN

2013962701
017-6676153
Syedmuhammad91@yahoo.com

AHMAD AIZUDDIN BIN ZAILANI

2013474572
013-2488206
3rdriver@googlemail.com

NUR ANASYUHA BINTI ELIAS

2014204432
019-4194787
anasyuha93@gmail.com
 TABLE OF CONTENT

Introduction ................................................................................. 1
Objective ..................................................................................... 2
Problem identification .................................................................. 3

Planning and development ......................................................... 4-8

Minute meeting ........................................................................... 9-11
Program tentative ....................................................................... 12
Summary on site survey ............................................................ 13-17
Sharing and awareness ............................................................... 18
Appendices .................................................................................. 19
 INTRODUCTION

Engineer plays important roles in society. Engineer in Society (MEC 600) is a subject
that teaches the students to play their role in society. As a requirement for this subject, we have
been tasked to carry out a CSR (Corporate Social Responsibility) program. Every industry
player needs to do CSR program as part of their responsibilities to the public. By doing this
assignment, students will understand the importance of doing CSR activity, the benefits gained
from the program towards company or university which they represent as well as the people
being helped.

As for our group, after several discussions, we have appointed to do CSR related to
animal. The CSR topic that have been chose was suggested by our lecturer, DR. Bulan since
most of other groups do CSR based on human. For this assignment, we chose S.I. Home
Shelter, privately owned by Mr.Razeef Che Shamah to conduct our CSR assignment. The
shelter located in Taman Sri Muda which takes around 20 minutes from UiTM Shah Alam.

We have visited the shelter and met the caretaker. From the visit, we have assess
several possible activities that we can conduct there which can help the caretaker and also
spread loves to the cats as a non-human being. After discussing with the owner, we have
decided to carry out the program on 3rd May 2017 from 8am to 3.30pm. Preparation for the
program has been planned. We hope that this program will go smoothly according to our plan
and will give awareness among publics to care more about other living things.
 OBJECTIVE

To find a suitable place to conduct CSR program

To contact the person in charge of the place
To visit the place before conducting CSR program
To make planning of activities for the CSR program
To ease the jobs of the shelters caretaker
To spread love to the cats
To increase public awareness of the importance to care about animals
 PROBLEM IDENTIFICATION

From the visit conducted, several problems in the shelter were found. The problems are
listed below:

i. Dirty wall
Some of the walls used to be partition to separate the sick cats from healthy one. Their
sneeze and dirty paws leave stains on the wall. These stains are hard to be removed.

ii. Poor ventilation

We found that the air inside the premise was poorly circulated. The exhaust fan mounted
at the back wall of the premise on each floor was small and not enough to extract the
dirty air from the premise. Some of the exhaust fan are not functional. Stand fans that
are being used to circulate the internal air was insufficient and placed at inappropriate
way.

iii. Crowded
Around 300 cats being sheltered in the premise. This create crowded condition and it not
suitable for cats to live. It causes stress to the cats. This condition was the major
contributor of heat in the place.

iv. Manpower
Currently, there are only two persons in charge to do all the works such as cleaning,
feeding and to give medicines. There are not enough manpower to do all chores. Some
of the chores that should be done daily was changed to weekly to suit the number of
manpower available.
PROGRAM PLANNING AND DEVELOPMENT

Form Group

Decide which CSR

field work

Searching animal
shelter

Contact P.I.C. of
animal shelter

Site visit

Paperwork for Approved

budget

Denied

Money collection

Buy items

Poster

Volunteering

End

Figure 1: Flowchart for program planning

The flowchart shows the plan for the corporate social responsibility (CSR) work which will be
done in the first week of May. Below is the development of this CSR work:

i. Form group: A group of 5 was formed for the corporate social responsibility (CSR) task.
ii. The group decided to do CSR work in animal shelter nearby UiTM Shah Alam.
iii. Team members searched for animal shelter which needed volunteers and found S.I.
Shelter.
iv. The manager of the shelter, Mr. Razeef was contacted and the date for the CSR work
was booked.
v. Team members visited the shelter to look at the condition of the shelter and determined
what equipment is needed for the CSR work. The task for volunteers was clearly stated
by the caretaker.
vi. Paperwork for budget claim was made for the equipment. If it is rejected, the team
members will use their own money.
vii. As the budget status is not known yet, team members used own money to buy first the
equipment such as gloves, masks, detergent, etc.
viii. A poster was made to inform about this activity to attract volunteers and donors. The
poster was spread all over social media such as Facebook and Whatsapp. The
response was positive and several volunteers contacted us to land a hand.
ix. The volunteering work is not done yet. On the 3rd May, 15 volunteers will join the CSR
work at S.I. Shelter.
x. A proper report will be submitted after the CSR work is done.
 Week Week Week Week Week Week Week Week Week Week Week Week Week Week
1 2 3 4 5 6 7 8 9 10 11 12 13 14
Form Group

Search Place

Preliminary
Survey

Paperwork

Budget & Item

Management

Site Visit

Table 1: Gantt chart

Publicity

Interim Report

Final Report
Stated below is the financial details for Corporate Social Responsibility(CSR) at S.I Home
Shelter Shah Alam

Num. Equipment

Details

Price per unit Amount Total price

Equipment
(RM) needed (RM)

Linen remover roller 5.90 2 11.80

Linen remover tape 5.90 1 5.90

Cleaning sponge 4.80 1 4.80

Garbage bag 12.90 1 12.90

Mop 38.00 1 38.00

1
Hand sanitizer 18.35 1 18.35

Glove 3.50 3 10.50

Face mask 19.00 1 19.00

Total (RM) 121.25

Table 2: List of equipment needed

Figure 1: This is our poster
 MINUTE MEETING

DATE: 17 March 2017

TOPIC DETAILS MEMBERS SCOPE

1. To understand the 1. The first point was deciding a scope of Searching for the CSR
Corporate Social our CSR program. Dr. Bulan suggested Places Everyone
Responsibility scope related to animals, disabled, or
project. old folks. Minute meeting and
2. To search a place 2. We agreed to focus on scope related to snap photos - Anasyuha
for doing the animal. Each of us goes ahead to find
project. related NGO or animal shelter to do our
CSR

DATE: 27 March 2017

TOPIC DETAILS MEMBERS SCOPE

1. Finalizing the CSR 1. Weve tried contacting various Contacting the premises
Place shortlisted places, namely WWF, Hadi: MNAWF
MNAWF, Katzen and SI Home Shelter.
MNAWF Syed: Katzen
o 20/3/2017
o Canceled due main presence of Aizuddin: SI Home
dogs at MNAWF. Shelter
Katzen
o 25-26/3/2017 Ashraf: WWF
o No answer.
WWF
o 26/3/2017
o WWF declined.
SI Home Shelter
o 27/3/2017 Site Survey Hadi,
o En. Razeef request personal Anasyuha
details of participant.

2. Successfully made contact and

agreement with En. Razeef, the person Minute meeting and
in charge and owner of SI Home snap photos
Shelter. Anasyuha
3. Tried to survey the location, but was
already closed.
DATE: 29 March 2017

TOPIC DETAILS MEMBERS SCOPE

1. Decision of site 1. Initial plan was to execute the visit to SI Discussion - Everyone
visits date. Home Shelter at 5th of May. The date
was then changed and finalized to 3rd of
May. The reason was May 5th is Friday,
and the program would disturb Solat Minute meeting and snap
Jumaat. Problem would arise since photos - Anasyuha
cleaning up will dirty clothes with
various stuff including furs and make it
difficult for the prayer.

DATE: 5 April 2017

TOPIC DETAILS MEMBERS SCOPE

1. Reporting to IR 1. On earlier date, weve reported to IR DR Reporting to Dr

DR Bulan Bulan Abdullah about our progress. She Hadi, Aizudin
Abdullah agreed with our animal shelter cats
2. Decision on idea. Dr. recommended us to do more Visit
preliminary site preliminary visit to get the rough idea of Hadi, Anasyuha, Ashraf
visit. activity that will be done.
2. Immediately after reporting we made a Minute meeting and snap
make-haste decision to visit on 5th of photos
April. Unfortunately, due to unavailability
Syed, Anasyuha
of most members the date was
postponed to 6th of April.

DATE: 6 April 2017

TOPIC DETAILS MEMBERS SCOPE

1. We visited the 1. The home was located quite near to Surveyor Hadi,
cats home UiTM Shah Alam and we took about 20 Anasyuha, Ashraf
shelter. mins to get there. Not everyone came
along because its hard to find a time
where everyone is available within the
shelters operating time. We met up Minute meeting and snap
workers there and goes inside and photos Anasyuha
observed accordingly. Further details on
this visit is attached below.
DATE: 7 April 2017

TOPIC DETAILS MEMBERS SCOPE

1. Sharing 1. Surveyor shared to the rest of members Sharing Information

information of about yesterdays visit. This was one of Hadi, Anasyuha, Ashraf
survey. important meet up to plan ahead the
2. Discuss items program in term of activities, items and
needed for real budget.
program. 2. First thing we agreed was to donate, if Finding Sponsorship
3. Discuss on any, not as money. Necessities to sustain Aizudin
budget. the shelter like foods and medicine would
4. Paperwork be more appropriate. Other item needs for
the program would be mainly PPE and
cleaning utensils. List was made including Paperwork Ashraf,
but not limited to gloves, hand sanitizers, Hadi
face mask, sponge and soap.
3. Budget is needed for the items. The first
solution come to mind was Tabung
Amanah Pelajar (TAPA) that can Minute meeting and
requested to the faculty. We also snap photos - Syed
considered to find sponsorship from
agencies related to animal and cats.
4. Paperwork is needed for the approval of
the program by the faculty and IR DR
Bulan. It is also important in order to
request TAPA from the faculty, so it must
be done with utmost haste.

DATE: 13 April 2017

TOPIC DETAILS MEMBERS SCOPE

1. Number of 1. The shelter was quite cramped so the Requesting allowed

participant. number of participant must be limited. participant - Hadi
2. Publicity. En. Razeef allows us to bring about 10
person. Poster Anasyuha
2. We decided on poster design as
meeting goes. Poster will be referred to Minute meeting and snap
Ir. Dr. Bulan for advices and corrected photos - Syed
accordingly. Members also readied to
promote the program via media social
and such.
 PROGRAM TENTATIVE

Date: 3 Mei 2017

8:00 am : Assemble at Kolej Mawar parking lot.

8:30 am : Leave from Uitm.
9:00 am : Briefing from the places owner.
9:15 am : Breakfast.
9:45 am : Cleaning the premise.
2:30 pm : Rest, self-cleaning, playing with cats.
3:00 pm : Lunch.
3:30 pm : Discussion and back to UiTM.
 SUMMARY ON SITE SURVEY

Date: April 6th 2017

Day: Thursday
Venue: SI Home Shelter, No. 63a, Jalan Makmur 25/64, Taman Sri Muda, 40400 Shah Alam,
Selangor

Three of us Hadi, Ansyuha and Ashraf went to the shelter in the evening of April 6th.
The journey took about 20 minutes by car. Arriving at the front gate, we were greeted by one of
the person that takes care of the shelter, Combi. The other person is Amirul. The two of them
worked full time taking care of the cats here.

Plan Layout. The shelter is a 4-storey terrace shop building. The shelter cover 2nd to 4th
floor of one of the building. Inside, cages are everywhere around the perimeter, placed by the
walls. Inside are of course cats, arranged accordingly by the caretaker. There is a few special
room for sick cats. They are quarantined and separated from other cats. Their health issue
includes colds, sporoo and malnutrition. The cats will be nurtured with extra care until full health
before released among other cats. Several structures worked as playground can be observed.
Most of them are quite old and worn out. The walls all around are rather dirty, undoubtedly
works of various cats answering to the call of nature. The floor was quite clean, thanks to the
hard work of care taker that sweep and mops the floor according to schedule. Several fans and
humidifier was noticed. Inside the shelter was rather suffocating, from smell, humidity and other
issue. The place ventilation was very poor. The fans, humidifier and window is set on and open
all the time and yet the ventilation was still as such.

Needs. From our observation, it is very obvious that the place needs to be ventilated in a
much proper way. Thorough clean-up of the perimeter should also improve the situation. Other
than that, the play structure needs to be replaced, fix or cleaned. On the other hand, the
caretaker said what the cats needs the most is love and attention. Being inside all the time
made the cats really longed for love and they are very spoilt with all the nurturing received. Cats
food and medicine arent really having any shortage as they are managed by En. Razeef
himself.
 Activity. Interviewing the caretakers, we received good idea on what to do on D-Day.
The first and foremost activity suggested by the caretakers is taking over the standard daily
routine, with of course under the supervision of the caretakers themselves. The routine includes
giving meals, eradicating piled up dungs, giving medicine and cleaning up cages. From our own
point of view, other relevant activities can also be done. Some that came in mind was sweeping
and moping the floor, clean up window and fans and last but not least, clean the wall.

In conclusion, a lot of activities can be done so that students can play their part in
society. With teamwork and working on with the caretaker, this will improve students social skill
that will improve their adaptation into society after graduation later. On top of that, UiTM
standing on society will also improve with contribution and love that can be given.

Photos from preliminary site visit

Figure 2 Figure 3
Figure 2 & 3: View of quarantine room for the cats with sporoo disease
 Figure 4: Quarantine room for cats with ringworm
and malnutrition

Figure 5 Figure 6
Figure 5 & 6: Some of the humidifiers and fans provided and dirty wall behind
 Figure 7: Dirty playing structure

Figure 8: Some of the cats living there

Figure 9: Us with the caretaker of the cat shelter
 SHARING AND AWARENESS

In order to create awareness about our CSR program, we use social media as the
platform. We have invited personally some friends to participate. We also have created a poster
and promote it through social media.

Figure 10: Promoting via Facebook

 APPENDICES

Appendix A: List of participant

Num. Name I/C num Student ID

1 Muhammad Abdul Hadi Bin Sham 940525-01-5097 2013415902

2 Nur Anasyuha Binti Elias 930605-08-6064 2014204432

3 Ahmad Ashraf Bin Azhar 911022-10-6541 2014532973

4 Syed Muhammad Maula Bin Syed 920724-91-5049 2013962701

Abdul Rahman
5 Ahmad Aizuddin Bin Zailani 880202-56-5439 2013474572
6 Ainmasizatul Binti Ahmad 930116-11-5098 2013105975
7 Nazatulakmam Binti Mohammad 920626-14-5984 2013596163
8 Mohd Taufiq Bin Ismail 931211-05-5593 2014570833

9 Nur Afiqah Binti Kamarudin 951024-08-5824 2013101079

10 Muhammad Haziq Bin Anuar 930715-13-5453 2014151859

11 Affan Ezra Bin Azmi 871205-91-5049 2014374683

12 Yusliana Binti Yusop 920719-12-5990 2013197035

13 Usman Bin Mohd Taib