Table of Contents

1.0 INTRODUCTION ........................................................................................................................... 2

1.1 Vision....................................................................................................................................... 3
1.2 Mission .................................................................................................................................... 3
1.3 Our Values ............................................................................................................................... 3
2.0 PROJECT ORGANISATION ............................................................................................................ 4
2.1 TEAM ORGANISATION CHART....................................................................................................... 4
2.2 TEAM PROFILE............................................................................................................................... 5
2.3 TEAM ROLES .................................................................................................................................. 8
3.0 PROJECT WORK OBJECTIVE ....................................................................................................... 12
4.0 Technical Section ...................................................................................................................... 14
5.0 MANAGEMENT SECTION........................................................................................................... 15
6.0 COST SECTION ........................................................................................................................... 18
6.1 Contingency Cost ................................................................................................................. 18
6.2 Labour Cost ........................................................................................................................... 18
6.3 Estimation Budget for Each Program: ......................................................................................... 19
6.4 SUMMARY OF BUDGET ......................................................................................................... 20
7.0 RISK ANALYSIS ........................................................................................................................... 21
8.0 WORK-BREAKDOWN STRUCTURE ............................................................................................ 23
9.0 CONTROL SYSTEM ..................................................................................................................... 24
10.0 PROJECT ACTIVITY ..................................................................................................................... 27
10.1 Milestone Schedule............................................................................................................... 27
PROGRAM 1 : MEDIA AND ADVERTISMENT ..................................................................................... 28
PROGRAM 2: CHARITY RUN WITH NGO............................................................................................ 30
PROGRAM 3: COLLABORATION WITH MINISTRY OF EDUCATION ................................................... 32
PROGRAM 4: HEALTH MOBILIZATION .............................................................................................. 34
PROGRAM 5: AWARESNESS CAMPAIGN ........................................................................................... 36
11.0 GANT CHART ............................................................................................................................. 38
12.0 NETWORK DIAGRAM................................................................................................................. 39
13.0 RESPONSIBILITY MATRIX ........................................................................................................... 40

1
1.0 INTRODUCTION

Social Glow Corporation is an organization which provides the excellent activities which

contains fundamental functions and high qualities services. Social Glow Corporation which

was established in 2007 is the company which had been operating and providing service to

the communities as well as clients who aims for the best service. In line with the demand of

the community, Social Glow Corporation always portrays the better image for the clients

which have almost 12 branches all over Malaysia.

The service we provide is usually related to health development of the society. We give our

best possible to the clients and community in order for them to achieve a healthy lifestyle.

We always encourage a culture of healthy environment and practices. We are genuinely client

focused and continually seeking improvements in our service. We are determined to succeed

and draw inspiration to everyone. Our philosophy of healthcare is the study of the ethics,

processes, and people which constitute the maintenance of health for human beings.

Social Glow Corporation provides professional service and advice. All our staff are highly

trained and have many years of experience in dealing with the customers and they are always

available if they the clients has many queries and requests. We only deliver an effective and

efficient service to the targeted audiences and give our best in the job given.

2
1.1 Vision

To lead the evolution of healthcare to enable every member of the communities we serve to

enjoy a better and a healthier life.

1.2 Mission

To enhance lives and preserve health by enabling access to a comprehensive, fully integrated

network of the highest quality and most affordable care, delivered with kindness, integrity

and respect.

1.3 Our Values

Quality

By setting and surpassing higher standards, we will continue to build a smarter, faster, more

efficient organization that delivers excellent, appropriate care in the right place at the right

time.

Compassion

Our culture of caring will be unmistakable in every personal interaction as we treat

individuals, families and colleagues with empathy, honesty and openness.

Respect

We will treat each individual with caring consideration and value the diverse perspectives

each one of them can bring.

3
2.0 PROJECT ORGANISATION

2.1 TEAM ORGANISATION CHART

PROJECT MANAGER
NORASHIKIN BT ZAINAL
ABIDIN

TECHNICAL AND ADMINISTRATION AND

OPERATION MANAGER FINANCIAL MANAGER
'AINA MARDHIAH BT NOR DALILA BT
ZAHARI NORDING

4
2.2 TEAM PROFILE

NAME: NORASHIKIN BT ZAINAL ABIDIN

ADDRESS: B-1-12 VISTA WIRA 2, SEKSYEN 2, WANGSA MAJU, 53300 KL

EMAIL ADDRESS: ASHIKINZAINALABIDIN@GMAIL.COM

CONTACT NO: 016-9753796

MARITAL STATUS: SINGLE

EDUCATION BACKGROUND: BACHELOR DEGREE IN ADMINISTRATIVE

SCIENCE

MASTER IN ADMINISTRATIVE SCIENCE (HONS)

MASTER IN HUMAN RESOURCES

POSITION: PROJECT MANAGER

5
NAME: ‘AINA MARDHIAH BT ZAHARI

ADDRESS: 16 JALAN P9G/3, PRESINT 9, 62250 PUTRAJAYA

EMAIL ADDRESS: AINAZAHARI@GMAIL.COM

CONTACT NO: 013-9562341

MARITAL STATUS: SINGLE

EDUCATION BACKGROUND: BACHELOR DEGREE IN ADMINISTRATIVE

SCIENCE

MASTER IN BUSINESS STUDIES (MARKETING)

MASTER IN HUMAN RESOURCES

POSITION: TECHNICAL AND OPERATION MANAGER

6
NAME: NOR DALILA BT NORDING

ADDRESS: 54, JALAN PJS 10/28, BANDAR SRI SUBANG, 46000 PETALING JAYA,
SELANGOR

EMAIL ADDRESS: DALILANORDING@GMAIL.COM

CONTACT NO: 017-90071237

MARITAL STATUS: SINGLE

EDUCATION BACKGROUND: BACHELOR DEGREE IN ADMINISTRATIVE

SCIENCE

MASTER IN ADMINISTRATIVE SCIENCE

MASTER IN ACCOUNTING

POSITION: ADMINISTRATION AND FINANCIAL MANAGER

7
2.3 TEAM ROLES

Position Job Description

 To make sure that the customer is

satisfied that the work scope is

completed in a quality manner, within

budget, and on time.

 Providing leadership in planning,

organizing, and controlling the work

effort to accomplish the project

objective.

 Coordinates the activities of the

Project Manager
various team members to ensure that

they perform the right task at the

proper time, as a cohesive group.

 Project manager also assigns

responsibility and delegates authority

to specific individuals or

subcontractors for the various task

 Managing technical processes and

teams
Technical and Operating Manager

 Using technical skills to provide the

8
 necessary environment for project

success

 Schedule project timeline, arrange for

resources and also help in solving

technical problem as and when

needed

 Responsible fo project planning,

setting targets and deliverables

 Lead technology development

activties, manage projects and

tehnical resources

 The operations manager may obtain

the requirements for logistics and

coordinate with the finance

department to obtain the necessary

approval for the budget.

 The operations manager plays a vital

role in maximizing the output of the

various support services such as, IT,

finance and HR.

 . Manage financial teams to achieve

9
Administration and Financial Manager company financial goals.

 Oversee preparation of financial

records related to general ledger,

payroll, budget, expense, etc.

 Track and monitor resource needs and

other material needs for carrying out

financial task.

 Responsible for assisting with

preparation of financial statements,

maintaining cash controls supervising

the payroll and maintaining accounts

payable and managing office

operations.

 Maintains administrative staff by

recruiting, selecting, orienting, and

training employees; maintaining a

safe and secure work environment;

developing personal growth

opportunities.

 Accomplishes staff results by

communicating job expectations;

planning, monitoring, and appraising

job results; coaching, counseling and

10
 disciplining employees; initiating,

coordinating and enforcing systems,

policies, and procedures.

 Provides communication systems by

identifying needs; evaluating options;

maintaining equipment; approving

invoices.

 Provides supplies by identifying

needs for reception, switchboard,
mailroom, and kitchen; establishing
policies, procedures and work
schedules.

11
3.0 PROJECT WORK OBJECTIVE

Social Glow Corporation had been addressed to facilitate the development of community

project on increasing public awareness on health issues. There are few objectives that need to be

fulfilled the requirement of the project.

The main objective of the project is to create awareness campaign is to create awareness

and expand public discussion on health and what creates health. Which by elevating community-

generated ideas that re-centre on the importance of assuring conditions on the community support

the opportunity for everyone to be healthy. We worked with respected community members to plan

and conduct awareness campaign including the Non-Government Organization and from Ministry of

Health. Government functionaries and NGO representatives’ helps in strengthening health systems

awareness to the public. By involving the NGOs are aim to contribute in creating the health

awareness more efficient.

The next objectives is to shift predominant viewpoint about health care toward more

inclusive perspectives along a continuum of care, including promotion, prevention and recovery. The

idea was to make public realized on the importance of taking care of their health by providing

information and tools. It has been concerning about the low level of awareness on residents of

Sungai Buloh, thus our aim and target is to attract public attention in increasing their health-seeking

behavior. With all communication and promotional procedures, consideration should always be

given to the possibility development to scale and maintainability. In this project, mass media

coverage will be used to scale up the community interventions. Health promotion and

communication strategies need a long-term goal, and, therefore, they need a vision for sustainability

with commitment from significant role players to achieve longevity and progression in the program.

The third objective is to develop strategies to promote those ideas with targeted audiences,

such as key stakeholders and policy makers, aimed at changing attitudes and behaviors and

12
influencing policy discussions. The involvement of the local community is important with a strong

consultative process. By raising awareness within the community, we in turn will influence case

detection, raise the profile of the disease, advocate effectively for our patients, and, hopefully,

mobilize political will. Therefore, it is important that communities' efforts be designed effectively to

achieve the desired health outcomes. Through this project, the role of electronic media and socil

network such as Facebook, Twitter and Instagram are vital in reaching for target audience. This tools

will encourage participation from the public and make connections with the younger generations.

13
4.0 Technical Section

The purpose of this Request for Proposal (RFP) is to create awareness about health to the

public. We are responsible to exposed to public about health information and make them more

aware on the important of knowing awareness and extension of public health system and preventive

medicine and first aid care in the residential area. Thus, our company will lead the organization in

managing the requirements of activities that will be held. Moreover, our company will create linkage

of existing public health awareness with the community based healthcare. We are very confident to

be the key in creating promotion of understand of health awareness. We believe health is the state

of fulfilled physical, mental, psychological, and social needs, allowing an individual to flourish.

Instead of implying the absence of injury or disease, health indicates a wholeness and wellness of

self.

So, in realizing this proposal our company has taken steps to propose a very effective

initiative to address this issue. We will collaborate with several bodies such as the Non-

Governmental Organization and also from the ministry. With this collaboration we are able to

increased capacity and have access to greater resources including technology, finance and capital.

There are many benefit that could be achieve by involving the private sectors expertise such as

management capabilities, independence, and in general, a more professional capability to engage in

a particular project, that will be for the beneficial for our project. What we can guarantee by our

collaboration is their credibility, integrity, and track record that would win the necessary public trust

and acceptability by the public.

Our program will be beneficial as starting point of consciousness of health awareness as an

integral aspect of public health, yet is infrequently discussed. We seek to start a dialogue within our

community to reduce and remove the stigma amongst public not to take care of their health and

14
foster a healthy environment to discuss and address mental health issues. We wish to tackle the

issue of health awareness in our communities. In hope the output of the programs can have a

profound impact and can change the public's perception

5.0 MANAGEMENT SECTION

We Social Glow Corporation is known as event and project management company

with 10 years of experience in managing event especially in handling health event. We have

the expertise in planning the program and activities to make sure that the project will be run

smoothly. All our team members have qualification and experience in conducting the project

and activities related to the big events. We make sure the management quality of a project.

High quality project management requires a sufficient level of organisational capacity of the

applicants, strong partnership, an adequate communication strategy and appropriate financial

management. All members are able to fulfil all these requirements. Apart from that, we also

provide guidance and technical aid and collaboration with identified organization.

Through the process of this project we will use the health facilities such as high

technology and latest medical equipment and utilities in ensuring that the targeted society of

these program can receive positive benefits and out throughout this program. Other than that,

we will also frequently gather the information from the hospitals and the issue regarding the

awareness of health from in and outside of our country to provide a wide information to the

society. We will also attract the society and increase their interest to participate with this

project by using a few technique such as advertising the campaign through the bunting,

banner, brochure and pamphlets. All this will be advertised before and during the campaign.

15
This is to make sure that the society will attracted to join and aware with the importance of

this campaign.

This project is scheduled to start on February 2018 and finished in July 2018. This is

our plan of the project contain all the activities from February 2018 until July 2018.

Next, to organize all the programs and activities to make sure it will be run smoothly

the task will be assign according to area of expertise. The task will assign in terms of

financing, consultation, facilities, technical and administration and other related area of

activities. During the time of this campaign take place, the related organization from

governmental and NGO organization will involve in this campaign for the activity that is

require the collaboration from these organization. This is important to make sure that these

campaign will be interesting, entertaining and informative for those who joining the

campaign. The people can also educating themselves in an entertaining ways such as through

the charity run, games, and also talk from the doctors that is well known for their ability to

attract the attention of the audience with their captivating medical speech. All the activities

included throughout this campaign will produce benefits and positive impact to the society as

all of these activities will be packed with information and facts but it is delivered in a fun and

interesting way.

Our company have conducted a lot of projects that are similar with this project for

example, breast cancer awareness programs, mental health program and also blood donation

campaign. All the project also take place successfully without any problem. So, this shows

that our team have the reliability, credibility and the trustworthiness in handling this project.

Our teams also involve staff that have the ability and qualification in handling events and big

programs. They have wide experience in communicating with the government and also non-

governmental organization in make sure that the collaboration activity with them is

16
successfully done without any big problem during the program take place. With the good

communication skills experience that they have while conducting events, this can ensure the

good relationship of us with them.

Our team are also able to solve any issue related with the outside organization with a

simple and manner way. This is because we make sure that all the hired staff are able to think

critically when there are issues arise. Apart from that, we also do the survey by getting the

feedback from our client and public involve in the activity that is conducted by us. Almost all

the activities ends successfully with a positive feedback from our clients and also the public

involved.

Furthermore, we also make sure that our facilities is high quality and function

smoothly to prevent any interruption during the campaign take place. Some of the equipment

and facilities that is will be provide for this project is speakers, microphone, projector, tables

and chairs and medical equipment. We also will make sure that the medical tools and

equipment is enough and fulfilled according to the requirement.

17
6.0 COST SECTION

Overall budgets provided by the Sungai Buluh in order to achieve its objective is RM 500,000.

From those budget, a part of its need to be separated aside as reserves to cover the

unexpected or emergencies situations that may come up during project, also known as

contingency cost.

6.1 Contingency Cost

Contingency cost is important in project as preparation for unexpected effect which may

become constraint in completing the project. Thus, this cost will be spending to reduce the

effect. Usually, the costs will tales 5% from overall cost of the project. Therefore:

Contingency Cost = 5% x RM500,00

= RM 25,000

6.2 Labour Cost

No. Name Position Standard Total

Rate
(Daily)
1. Norashikin Bt Zainal Project Manager RM 20 000 RM 20,000
Abidin

2. ‘Aina Mardhiah Bt Zahari Technical and Operation RM 15 000 RM 15,000

Manager
3. Nor Dalila Bt Nording Administration and RM 15 000 RM 15,000
Financial Manager
Total RM 50,000

18
6.3 Estimation Budget for Each Program:

Activity Budget (RM)

Media and Advertisement 100,000

Charity Run 50,000

Collaboration with Ministry of Health 75,000

Health Mobilization 80,000

Awareness Campaign 95,000

TOTAL RM400,000

19
6.4 SUMMARY OF BUDGET

ALLOCATION BUDGET (RM)

CONTIGENCY COST 25,000

LABOUR COST 75,000

PROGRAMS 400,000

TOTAL 500,000

20
7.0 RISK ANALYSIS

1. The outdoor activities is not suitable for some persons.

2. The ordered equipment arrived late than schedule.

3. The events have to be postponed because of time constraints.

4. Raining on the day of event.

5. Lack of expertise to manages technical task.

Likelihood Degree
Action Response
Risk Impact of of Responsibility
trigger plan
occurrence Impact
Change the
The Plan for
The outdoor plan about
participants various
activities is outdoor
do not want activity that Aina
not suitable activity and
join in the Medium High will
for some carry out for
outdoor involve for
persons the new
activities all persons
plan
Keep
The ordered The updated Make sure
equipment programme information Dalila the delivery
arrived late may be Low Medium about the services is
delayed booking included
equipment
The events May Assign the Make sure
have to be require resource that actual
postponed more persons for Shikin activities is
because of resources Low High each task tally with
time such as accordingly planned
constraints money and and prepare activities

21
 staff back up
Check on
the
prediction
Raining on Events Back up
of the
the day of have to be with indoor
Medium High weather Shikin
event postpone space
two days
before the
event

Lack of Hire staff

Some
expertise to with
technical
handles required Hired the
problem Low Medium Dalila
technical expertise experts
will
task. and
occurred
capabilities

22
8.0 WORK-BREAKDOWN STRUCTURE

23
9.0 CONTROL SYSTEM

Running an independent organization can feel like a juggling act. It takes time and

effort to optimize processes, manage people, and make sure the details are accounted for the

sake of the people and clients. Any missteps can have critical repercussions for our mission

and our brand down the line, so it is important to develop a strategic checklist while we are in

the planning phase, and then refine the details later. That is why, it is a need to hold meeting

at least twice a week between the clients and the team members. Meetings will give staff

members and administrators a chance to keep informed about what's happening in the

organization, to share ideas and successes, to help one another with problems, and to take on

organizational tasks. In order for meetings to be effective and reasonably enjoyable, you have

to engage in some preparation. A project will be succeeding if the meeting can be set up

regularly because we tend to monitor the project frequently.

The objective of having meeting face to face is that the clients will tell us directly

what they expect and the team members will try to fulfill the needs and wants of our clients,

as our goal is to satisfy the needs of our customers. Other than that, the customers also can

see the progress whether the project will be carried out according to the schedule fixed before

we start the project. The organization's relationship with the community it serves needs to be

fostered constantly. You must continually keep the organization's profile high, inform the

community of what you do and of the needs of the target population, make friends and allies,

and communicate with the media if you're going to get the community support you need.

To become a good project manager, it is a need to acquire keen knowledge of what

performance management is like, why it is so important in days and what strategies and

systems can be applied to get success and profit for the organization. What is more, a good

skill and ability to combine traditional and innovative techniques is required. Besides, the

attention will be paid to the application of management accounting control systems both

24
theoretically and empirically, and the difficulties faced in performance management will be

discussed and analyzed in order to make constructive conclusions and to work out valuable

recommendations on the matter. Before the meetings start, the project manager needs to

ensure the roles of the team members to be carried out rightfully in order for a smooth

outcome. No matter what theorganization does, staff members will be more effective if they

have the chance to learn new ideas and techniques that will help them become better at their

jobs and to share experiences and ideas with one another. Offering everyday encouragement

here might mean programming some time into staff meeting for discussion of what people are

actually doing, what's been working for them and new ideas they've encountered.

Lot of strategic control exists in the Social Glow Coporation. Like, employees are

guided, monitored, and evaluated on the meeting of annual objectives. In order to achieve the

effectiveness, operational control systems sets four essential objectives which are, set a

standard of performance, measure the actual performance, identify deviations from standards

set, and finally initiate corrective action.

To maintain the quality standard of the company Social Glow Corporation is

following the TQM method. Before implementing the TQM ten element of total quality

management is checked within the company. For example, define "Quality". Develop a

customer orientation, which emphasizes that quality is what the customer says it is. Focus on

the company's business processes. Develop customer and supplier partnerships. Adopt an

error-free attitude. Get every managers and employees to participate and many more.

Handling problems among staff, keeping current on what everyone's doing, maintaining a

positive organizational climate, arranging or overseeing supervision, organizing staff

development, evaluating staff performance, and generally making sure that everyone's happy

and focused on her job - all of these demand daily attention.

25
 The other way to keep track of the project is to always monitor how well the project is

going. During the meetings, the committee is expected to plan how the project will be

implemented. If the schedule project is in line with the actual project, then the project is

going well but if there is any delay in any activities then the company needs to make a little

changes and need to make a quick progress. Each day, until the project is expected to end, the

company needs to ensure whether the organization runs programs, provides services, or

pursues advocacy, we have to make sure that the right people are in the right places at the

right times to do the work of the organization. In addition, someone has to carry out the

everyday procedures such as record keeping, attention to how well particular techniques are

working and others that make evaluation possible. Someone has to keep track of finances and

make sure that the books are kept properly, that employees and bills get paid, that income

gets to the bank, and that there's enough money in the checking account to keep operating.

Someone also has to keep track of grants and contracts, and be responsible for contact with

funders so that the expected budget for this budget will not go to waste or over using the

budget given. Social Glow needs to run daily financial reports including revenue reports,

payment reports, and transaction reports.

Especially where materials and supplies may be crucial - in a community clinic, for

instance, or a child nutrition program - the staff members who use or distribute them must

have an avenue for making their needs known. In some cases, the responsible staff members

may do their own ordering; in others, they may have to submit their requests to someone else.

In either case, there should be a system so that materials and supplies are constantly available

(i.e. get ordered often enough so that they never run out), at least as long as the money lasts.

26
10.0 PROJECT ACTIVITY

10.1 Milestone Schedule

Activity Date

Media and Advertisment 2nd- 28th February 2018

Charity Run 1st - 28th March 2018

Collaboration with Ministry 1st - 23th April 2018

of Health

Health Mobilization 1st - 28th May 2018

Awareness Campaign 4th - 28th June 2018

2nd - 28th July 2018

27
PROGRAM 1 : MEDIA AND ADVERTISMENT

ACTIVITIES

ACTIVITIES

Contact organisation

a) Print forms
b) Contact organisation
c) Collect display information
d) Print programs

e) Select guest speakers

Banquet and refreshments

a) Organize food

b) Organise drinks

c) Organise souvenirs
Publicity and promotions

a. Send invitations

b. Organise gift participation

c. Arrange banners

d. Organise posters

Facilities

a. Print participants’ certificates

b. confirmation
Events committee

Final report

Contact organisation

28
 f) Print forms
g) Contact organisation
h) Collect display information
i) Print programs

j) Select guest speakers

Banquet and refreshments

d) Organize food

e) Organise drinks

f) Organise souvenirs
Publicity and promotions

e. Send invitations

f. Organise gift participation

g. Arrange banners

h. Organise posters

Facilities

c. Print participants’ certificates

d. Confirmation
Events committee

Final report

Objective

It is also important to make sure that this project is published widely to every part of the society to

attract them to join the program. This supports message dissemination. Media that can be used to

advertise this program are television programs, newspapers, bus-stop posters, in-store displays, and a

flyer on Facebook. The use of media make it easier to reach the desired audience. Next it also

important to attract from all age level or category in joining this program. For example, the young

generation might know this program from social media such as twitter and Facebook. So it is

important to use media as a medium to spread the information regarding this campaign.

29
PROGRAM 2: CHARITY RUN WITH NGO
ACTIVITIES
First Stage

Meeting Preparation
Meeting & Approval

Contact Organization

a) Resource Person
b) Ask Sponsorship
c) Sponsorship Agreement

Venue and Theme

30
 a) Venue and Theme Agreement
b) Venue and Theme Approval
Publicity and Promotion

a) Advertisement in Social Network

b) Create information banner
c) Pamphlet
Participant Identified

Final report

Objectives

The main objectives in doing this Charity Run in collaboration with NGOs is to create

awareness in the community about health issues. Through this activity, we are able to reach a

larger audience in getting more support and participation. Fundraising are to be done in order

to raise money for the Health Department through fees and sponsorship. With this event, we

aim to educate and empower public to take action regarding awareness on health. Lastly to

create face-to-face experience to make bond supporters with the organization.

31
PROGRAM 3: COLLABORATION WITH MINISTRY OF EDUCATION

ACTIVITIES

First stage
a) Gather information from the hospitals
b) Prepare list of old patients that need further attention
c) Prepare medical kit
d) Select the best doctors

Medical kit
a) Major medical kit
b) Gloves
c) Stethoscope
d) Alcohol swabs
e) Bandage gauze rolls
f) Syringe
g) Thermometer

Services and miscellaneous

a) First aids
b) On call doctors
c) Cleaning

Emergency duty
Feedback
Conference room preparation

Final report

32
Objectives

In line with the Minister of Health’s expectations on timeframes for legislative and policy

change, further work on funding and accountability arrangements is being conducted in

parallel. This is a key dependency for the success of this work and will help to address the

non-legislative barriers to more effective decision-making at national, regional and district

levels. Further work is also being undertaken to provide advice on appropriate planning,

funding and accountability arrangements for services at a national level. Furthermore, the

objective of collaboration with MOH is to assist the patients, their families and communities

in order to assume and exercise greater responsibility for the management of their illness so

that they can recover as fully as possible with minimal ill effects or disability. Last but not

least is to reduce hospital operating costs due to prolonged hospitalization and frequent

readmissions

33
PROGRAM 4: HEALTH MOBILIZATION
ACTIVITIES
First stage
a) Information gathering
b) Requirement list
c) Identify the target
d) Finalize module
Second stage
a) Collaboration meeting
b) Select team
c) Finalize the area of activity

Accommodati
a) Prepare accommodation particulars
b) Confirmation of accommodation status

Facilities
a) Medical equipment and utilities
b) Tables and chairs

Administration
a) Doctors and staff
b) Work schedule
Final report

Objectives

One of the objective of mobilizing health is to make it easier for the patient that living in the

area that have no clinic and hospital or patient who do not have the transport to be able to get

health treatment. Next, to promote generosity and cooperation. Mobile health clinics provide

an environment that fosters relationships with patients, which can be difficult to achieve in

34
traditional clinical settings. Apart from that, activating an interest in health. With mobile

health clinics, the patients are able to simply walk in and get tested stimulated their interest in

their own health. The patients will be stimulated to seek the healthcare services due to the

fact that services were provided for free. Other than that the objective of mobilizing heath is

to motivate the society for behavioural change. The patients will be responsible and empower

to take an active role in their health as the mobile clinic also provide education to them to

know the important to take care of their health.

35
PROGRAM 5: AWARESNESS CAMPAIGN
ACTIVITIES

Contact organisation

a) Print forms
b) Contact organisation
c) Collect display information
d) Print programs

e) Select guest speakers

Banquet and refreshments

a) Organize food

b) Organise drinks

c) Organise souvenirs

Publicity and promotions

a) Send invitations

b) Organise gift participation

c) Arrange banners

d) Organise posters

Facilities

a) Print participants’ certificates

b) Confirmation
Events committee

Final report

Objective

The objective of awareness day is to get the attention of the people and make them to start

talking about the issue. When issue is widely known and talk by the people, the people will

pay their attention as they feel that the issue is important. In this campaign we want to make

36
the people to start realizing and aware how important is actually for them to get to regular

health check-up and to quickly detect the health issue at the early stage before it get worse.

Other than that, awareness is specially a day that focus on the issue and during that day, they

are many information and facts that can be learnt by the public that can help to increase their

awareness regarding the issue. Hence his can produce befit and positive output for the public

while they can involve with a lot of activities during the awareness day.

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11.0 GANT CHART

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12.0 NETWORK DIAGRAM

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13.0 RESPONSIBILITY MATRIX

WBS Item Work Item Shikin Aina Dalila

Media and
Advertisement
1 First Stage
1.1 Meeting P S S
1.1.1 Target Market S P S
1.1.2 Meeting Approval P S S
1.2 Research
1.2.1 Study Current Results
S S P
Demography
1.2.2 Create Health
S S P
Information and Survey
1.3 Advertisement
1.3.1 Banner S P S
1.3.2 Advertisement in
S S P
Newspaper
1.4 Media Coverage
1.4.1 Tv Commercial P S S
1.4.2 Radio Commercial P S S
1.5 Final Report
1.5.1 Post Mortem P S S
1.5.2 Report S S P
2 Charity Run
2.1 Meeting
2.1.1 Meeting Preparation S P S
2.1.2 Meeting & Approval S P S
2.2 Contact NGO
2.2.1 Resource Person P S S
2.2.2 Ask Sponsorship S S P
2.2.3 Sponsorship Agreement P S S
2.3 Venue and Theme
2.3.1 Venue and Theme
P S S
Agreement
2.3.2 Venue and Theme
S P S
Approval
2.4 Publicity and Promotion
2.4.1 Advertisment in Social
P S S
Network

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2.4.2 Create Information
S S P
Banner
2.4.3 Pamphlet S P S
2.5 Final Assessment
2.5.1 Payment S P S
2.5.2 Participant Identified S S P
2.6 Final Report S P S
3 Collaboration with
Ministry of Education
3.1 First stage
3.1.1 Gather the information
S S P
from the hospital
3.1.2 Prepare list of patients
that need further P S S
attention
3.1.3 Prepare medical kit S P S
3.1.4 Select the best doctors S S P
3.2 Medical kit
3.2.1 Major medical kit S P S
3.2.2 Gloves S P S
3.2.3 Stethescopes P S S
3.2.4 Alcohol swabs P S S
3.2.5 Bandage gauze rolls S S P
3.2.6 Syringe S S P
3.2.7 Thermometer S P S
3.3 Services and
Miscellaneous
3.3.1 First aid S P S
3.3.2 On call doctors S S P
3.3.3 Cleaning S P S
3.4 Emergency duty S P S
3.5 Feedback S S P
3.6 Conference room
S P S
preparation
3.7 Final report P S S
4 Health Mobilization
Project
4.1 First stage
4.1.1 Information gathering S P S

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4.1.2 Requirement list S S P
4.1.3 Identify the target S P S
4.1.4 Finalize module P S S
4.2 Second stage
4.2.1 Collaboration meeting S P S
4.2.2 Select team S S P
4.2.3 Finalize the area of
P S S
activity
4.3 Accomodation
4.3.1 Prepare accomodation
S S P
particulars
4.3.2 Confirmation of
P S S
accomodation status
4.4 Facilities
4.4.1 Medical equipment and
S P S
utilities
4.4.2 Tables and Chairs S P S
4.5 Administration
4.5.1 Doctors and staffs P S S
4.5.2 Work schedule S P S
4.6 Final report P S S
5 Awareness day
5.1 Contact organisation
5.1.1 Print forms S P S
5.1.2 Contact organisation S S P
5.1.3 Collect display
S S P
information
5.1.4 Print programs S P S
5.1.5 Select guest speakers S P S
5.2 Banquet and refreshment
5.2.1 Organise food P S S
5.2.2 Organise drinks S P S
5.2.3 Organise souveniers S S P
5.3 Publicity and promotion
5.3.1 Send invitations P S S
5.3.2 Organise gift
S P S
participation
5.3.3 Organise posters S S P
5.4 Facilities

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5.4.1 Print participants'
S S P
certificates
5.4.2 Confirmation S S P
5.5 Events committee P S S
5.6 Final report S P S

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