SAP Business One Accelerated Implementation Program 01

ACCELERATED IMPLEMENTATION PROGRAM

The SAP Business One Accelerated Implementation Program
is a comprehensive implementation methodology created by
PROJECT PREPARATION BUSINESS BLUEPRINT PROJECT REALIZATION FINAL PREPARATION GO LIVE AND SUPPORT
SAP.

The methodology has been designed to serve as a guideline

for the system setup and implementation process. It includes
the SAP Business One Implementation Guide and a set of PHASE 1 PHASE 2 PHASE 3 PHASE 4 PHASE 5
templates, checklists, tools, and other supporting information
that divide the implementation process into five phases. Purpose Purpose Purpose Purpose Purpose
The purpose of this phase is to provide initial The purpose of this phase is to achieve a This phase is the most significant of the The purpose of this phase is to prepare the SAP The purpose of this phase is to cut over to live
Each phase breaks down the relevant tasks that have to be planning and preparation for the SAP Business common understanding of how the client implementation phases. The purpose of Project Business One system and the client organization productive operation and to continuously
One implementation project. Although each SAP intends to run SAP Business One to support their Realization is to implement all the business for production go-live. Key activities during this support and improve live operations. The Go-Live
completed, and suggests roles, responsibilities, and time
Business One project has its own unique business. One or more requirements gathering processes and technical requirements defined phase include the completion of user and and Support phase consists of two distinct
frames required to successfully complete the implementation.
objectives, scope, and priorities; the steps in the workshops are conducted during which business during the previous phases and documented in administrator training as well as a final phases. First, the project is completed with a
preparation phase help identify and plan the processes and individual functional requirements the Business Blueprint. During this phase, the fine-tuning of the SAP Business One system. As formal “Project Closing”. During this time, the
Accelerated Implementation Program – primary focus areas that need to be considered. of the client are defined and analyzed. In consultants validate and update configuration part of final system tests, necessary adjustments system is used productively in day-to-day
Five Phases This does include technical issues as well as addition, the workshops serve to refine the and demonstrate processes while the customer are made to resolve all remaining critical open operations, all issues and problems are resolved,
project management topics. In addition, the SAP original project goals and objectives as well as to updates the work instructions (business process issues. Cut-over activities are also completed transition to the production support team is
Phase 1: Project Preparation Business One software is delivered during this revise the overall project schedule, if necessary. procedures: BPP) and performs unit and during the Final Preparation phase. finalized, knowledge transfer is completed, and
During this phase, the team prepares and conducts a project phase and a preliminary installation of a sandbox integration tests. the project is signed off. Subsequently, the
kick-off meeting and goes through initial planning and or test system is completed. The result is the Business Blueprint, which is a Milestones “Continuous Improvement” phase begins during
preparation for the SAP Business One implementation. detailed documentation of the results gathered Milestones 4.1: Complete user and administrator training which the production support team monitors the
Milestones during requirements workshops. The Business 3.1: SAP Business One production system 4.2: Confirm system readiness for go-live system and resolves live business process issues.
Phase 2: Business Blueprint 1.1: Model existing sales process Blueprint serves as a technical and functional customized based on Blueprint 4.3: Complete cut-over activities Proper change manage- ment procedures are
During this phase, a requirements workshop is conducted 1.2:Conduct kick-off meeting guide during the subsequent phases of the SAP 3.2: Data migration complete (if applicable) 4.4: Obtain project phase sign-off from customer established and ongoing end user training is
with various key stakeholders to define project objectives, 1.3: Deliver and install SAP Business One software Business One implementation project. 3.3: System setup validated and testing complete for “Final Preparation” conducted. Plans are made to continuously
scope, and schedule. In addition, the relevant business 1.4: Obtain sign-off for “Project Preparation” 3.4: Training and cut-over plan defined review and improve business processes and the
process scenarios are defined. In order to document the phase Milestones 3.5: Obtain project phase sign-off from customer Key documents “Review and Optimization Conference” is
results gathered during the workshops, the Business 2.1: Schedule and conduct business for “Project Realization” •Training Plan scheduled and conducted.
Blueprint is created. Key documents requirement-gathering workshops with client •Cut-Over Checklist
•Handover from Sales Checklist functional leads Key documents •Go-Live Checklist Milestones
•Project Risk Assessment 2.2: Create Business Blueprint •Business Process Master List 5.1: SAP Business One system fully implemented
Phase 3: Project Realization
•Kick-Off Meeting Presentation Template 2.3: Determine changes to project scope and •Test Guide and Test Plans Templates in production
The purpose of this phase is to implement all business
•Software Delivery Receipt time schedule (if applicable) •Change Management Communication Guide •Meeting Agenda Template 5.2: Obtain project phase sign-off from customer
process requirements based on the Business Blueprint. Other
2.4: Obtain project phase sign-off from customer •Meeting Minutes Template for “Go-Live and Support” as well as final project
key focal areas of this phase are conducting integration tests Templates for “Business Blueprint” Templates •Training Plan completion
and developing end user documentation. • Handover from Sales Checklist •Meeting Agenda Template •Project Plan 5.3: Conduct “Review and Optimization
•Project Risk Assessment Key documents •Change Management Communication Guide •Go-Live Checklist Conference”
Phase 4: Final Preparation •Project Plan •Business Blueprint •SAP Business One Guides •Cut-Over Checklist
The purpose of this phase is to complete final preparation •SAP Business One Guides •Project Plan •Business Process Master List •Issue Log Key Documents
(including user and administrator training, system •Kick-Off Meeting Presentation Template •SAP Guides •Training Plan •Change Request Form •Post Go-live Questionaire
management and cutover activities) to finalize go-live •Meeting Agenda Template •Test Strategy Guide •Change Log
readiness. Upon successful completion of this phase, the SAP •Meeting Minutes Template Templates •Test Case Template •Project Phase Signoff Templates
Business One system is ready to be used as a productive •Service Level Agreement •Meeting Agenda Template •Test Plans •Issue Log
environment. •Software Delivery Receipt •Meeting Minutes Template •Issue Log •Meeting Agenda Template
•Project Phase Signoff •SAP Business One Business Blueprint •Change Request Form •Meeting Minutes Template
Phase 5: Go-Live and Support •SAP Business One Guides •Change Log •Project Plan
The purpose of this phase is to move from a project-oriented, •Project Plan •Project Plan •Project Phase Signoff
pre-production environment to live production operation. •Project Phase Signoff •Project Phase Signoff •Post Go-Live Questionnaire
The most important elements include setting up production
support, monitoring system transactions, and optimizing
overall system performance.

Each phase contains:

Milestones Create
Sales Process Templates
Simulation
Team members with time commitment Hardware Testing
Handover
Project tasks and timelines Business Audit Requirements Create
Reports
Purchasing
Documentation Process
Best-practice recommendations Set Time Analysis and Project Task Installation/ Master
Create Backups
Create Acceptance/
Pre Go-Live Go-Live Training Post Go-Live
Feedback/
Schedules Design Plan Execution Data Migration Alerts Test /Approve Refinement
Inventory
Management
Create
Customer Meeting Review Search Criteria
Success Factors Compare
Methods Review Production Data
Process Create
Screen Layouts

File Name: bp01_BizOne_AIP.ai © 2008, SAP AG, All rights reserved Document
Content: SAP AIP Deployment Methodology Date Modified: 05/20/2008 Control
Number
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Version Number: 1