Title of the project: Intranet mailing system.

Title of the Intranet mailing system

project
Division Computer -1
Project group Name-roll no Email-id Mobile
Chinar Deshpande.chinar@gma 9820623720
deshpande il.com
Akshay gadgil akshaygadgil@hotmail.c 9664357852
om
Amit Gundewar amit.gun1@gmail.com 9969623857
Guide Ms. Samidha Shelar
Problem definition:
Present System:
Presenting Intranet Mailing System is manually providing services to employees of departments
of an Organization. Employees have to go departments to know some particular information.
Sometimes information is passed by manually between departments .This manual system will
take time to pass the information and sometimes it causes lost of information also. This causes
loss of employee time also.

Need for new System:

Now a day the organizations are growing fast and are increasing in size also. So there
organizations are divided into departments. In the fast growing world the information is need as
fast as possible. This can be accomplished by passing the information quickly. Quick passing of
mails is not possible in load manual systems. Because in manual systems the mails are passed
through persons from one department to another. But it takes mush time and risk also .This leads
the inconsistency of information. So we need a system which is both quick and accurate. This
can be achieved by mailing system.

Electronic mailing system sends the mails spontaneously without requiring the parties be
available at the same instant. Furthermore mails can be sendt to more people at the same time. It
also leaves a written copy of the sending mails that can filed away. It much cheaper than the
manual system. Although electronic mail can be viewed as just a special case of the file transfer.
The ultimate senders and receivers are always people, not Machines. This fact has resulted in
electronic mail systems being constructed as two distinct, but closer related parts: One providing
for the human interface composition, editing and reading mail and one for transforming mail i.e
means managing mailing lists and providing notification delivery.

Advantages with the proposed system:

The user of Intranet Mailing System are given a unique login id and must give the correct
password. It gives total security for us. So unauthorized user can't allowed to see our messages.
Even if the user forgets his/her password reminding facility by which the user can recollect the
password and log into the system.
The main advantage of the Intra mail system is it's security feature allowing only registered users
to access the system.
As the access for the IMS is only restricted to the people registered within the organization itself
and information is transferred within the organization itself, and all this transformation will be up
to some limit so the data transformation will be fast.

Platform:
OPERATING PLATFORM : WINDOWS XP
RDBMS : MS ACCESS
SOFTWARE : JDK 1.6
BROWSER : INTERNET EXPLORER
FRONT END TOOL : JAVA, JSP
DOCUMENTATION TOOL : MS – WORD 2007

Functionalities provided:

1. Mailing system will have login-id and password for each user registered
with organization.

2. It will have inbox, sent mailbox, drafts folder for each user.

3. User can attach files while sending mails.

Source of information:

1. http://www.indiastudychannel.com/projects/1102-INTRANET-MAILING-
SYSTEM.aspx
2. http://www.vclcomponents.com/s/0__/net_source_code_intranet_email_syste
m/