CONTEXT DFD REVISION PAGE 9

BEFORE

For the context data flow diagram of the proposed inventory and sales management system,
there are three external entities involved, namely customer, supplier and the pharmacy
manager. The customer will create an order and the system will get data like ordered product
name, unit of the ordered product, ordered quantity, amount of ordered product and the
transaction data. If the order is already confirmed, the system will update the quantity of the
purchased product and at the same time, it will also update the daily sales. If there are low
product supply, the system will notify the manager and it will also compute for the reordered
quantity. The manager will order to the supplier the products that are low in supply. There are
two types of process involving the supplier - account new products and account new supply.
Account new product is not dependent on the list produced by the system but the account new
supply is dependent to the system. If the supply order is already confirmed, the quantity of the
product will be updated. At the end of each month, the system will generate monthly sales report
and stock report which includes different information that will be discussed on the level 0 and
level 1 data flow diagrams.

AFTER

For the context data flow diagram of the proposed inventory and sales management system,
there are three external entities involved, namely customer, supplier and the pharmacy
manager. First, the customer will create an order and the system will require the following data:
product name, unit of the ordered product, ordered quantity, amount of ordered product and
the transaction data. The system then checks for product availability and prompts the customer
for order confirmation. If the order is already confirmed, the system will update the quantity of
the purchased product and at the same time, it will also update the daily sales. If there are low
product supply, the system will notify the (manager and it will also compute for the reordered
quantity. -DELETE) The manager will then order from the supplier, all the products that are low
in supply. There are two types of process when receiving new supplies - account new products
(these are products that are new and have no stored product information yet) and account new
supply (these are products that have existing product information). (Account new product is not
dependent on the list produced by the system but the account new supply is dependent to the
system.-DELETE) If the supply order is already confirmed, the quantity of the products (PRODUCT
TO PRODUCTS) will be updated. At the end of each month, the system will generate monthly
sales report and stock report which includes different information that will be discussed on the
level -0 and level 1 data flow diagrams. (Refer to Data Flow Diagram p.10-15)