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PROCUREMENT
MANAGEMENT
Need to acquire IT product or
service from outside
Requirement Analysis & Identification
Identify Vendor’s Scope of Work
Review Vendor Managemet Plan
Request Seller Response
Seller Selection
Contract Administration
Vendor Monitoring
Requirement Analysis &
Identification
Make or buy analysis
Identify clear scope to be outsource
including product and service
Ensure the integration with other
deliverables of the project
Include the warranty services to mitigate
deliverables risk
Vendor Scope of Work
Product to be provided
Additional Service
Training
Consultancy
Warranty
Quality of Product & Service
Clear& detail specification
Agreed method of delivery
Agreed time of delivery
Acceptance criteria
Vendor management
Classification
Qualification & Certification
Performance report
Information update :
Product & service
Management changes
Control person
Financial Performance
Hints on Contract Administration
Scope of the service tasks & expected targets to be achieved
Are the contract terms realistically achievable by the vendor ?
Are procedure for the solution of disputes clearly defined ?
Does the procedure for change management clearly defined ?
Are all appropiate penalty clauses in the client contract reflected in
that of the vendor
Does the validity period of the contract reflect the optimum balance
between flexibility and commercial terms ?
Are the procedures for end of contract clearly defined to include :
Assurance that all tasks are completed
Conditions for the conduct of a Post Conduct Review ?
Vendor Monitoring
Objectives :
To ensure vendor is delivering service
To anticipate any potential dispute
INITIATING -
Cost Reimbursable
Cost Plus Percentage of Cost (CPPC)
Cost Plus Fixed Fee (CPFF)
Cost Plus Incentive Fee (CPIF)
INITIATING -
•Procurement
management plan
•Contract statement of
work •Procurement
•Make-or-buy decisions •Standard forms documents
•Project management
plan: •Expert judgment •Evaluation criteria
Risk register
Risk related contractual •Contract statement of
agreements work (updates)
Resource requirements
Project schedule
Activity cost estimates
Cost baseline
INITIATING -
•Organizational process
assets
•Bidder conferences •Qualified sellers list
•Procurement
management plan •Advertising •Procurement
document package
•Procurement •Develop qualified
documents sellers list •Proposal
INITIATING -
INITIATING -
•Contract
•Contract Change Control
•Contract Management System •Contract Documentation
Plan •Buyer Conducted •Requested Changes
Performance Review •Recommended
•Selected Seller •Inspections and audit Corrective Actions
•Performance Reporting •Organizational Process
•Performance Reports •Payment System Assets (Updates)
•Claims Administration •Procurement
•Approved Change •Record Management management plan
Request System (updates)
•Information Technology
•Work Performance
Information
INPUTS TOOLS & OUTPUTS
TECHNIQUES
Project Procurement Management
PM PROCESS PM PROCESS
GROUP
INITIATING -
•Procurement
Management Plan
•Contract Closure
Procedure