SPINE ASSETS

Fixed Assets Management Software

Spine Assets Manager is developed by

Highlights Spine Technologies (I) Pvt. Ltd., an I.T. Company based in
Mumbai, India that helps meet this objective of Organization
Complete Data and also enables it to manage its assets for servicing,
Management of
Assets. warranties, insurance, vendor, service provider, location and
custodian. It also gives a very flexible and user friendly
system for asset and depreciation accounting keeping in view
Quick Start with
Data Import option. the requirements of Companies Act and Indian Income Tax
Act.

Comprehensive
Asset Tracking from Spine Assets Manager gives the power of crystal reports
Acquisition till
whereby all the reports can be viewed, printed or exported in
Disposal.
CSV, Excel or many other forms.

Achieve statutory
accuracy to the Spine Assets Manager is conceived by experts who have
maximum level. considerable technical as well as functional expertise and is a
result of 24 man months of efforts. Though it covers most of
Warranty, the needs of users, Spine Assets Manager can be further
Maintenance,
customized to meet any additional or specific needs of the
Insurance &
Support Contracts. client.

MIS Reporting Spine Assets Manager is compatible with, Accounting

made easy with Softwares and ERP Softwares and an interface can be provided
Report Writer
to export the data. At present, Spine Assets Manager is
utility.
being used by over 550+ User installations across India. The
same is currently being used by ET500 clients, small and
medium enterprises, MNCs, Banks & Corporates.

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 It is generally agreed that maintaining the data relating to assets, its locations, servicing
and depreciation accounting has become very necessary in view of substantial amount of
funds being employed in the Company’s fixed assets and its maintenance. Increasing
automation makes planning and monitoring of fixed assets for external and internal
accounting purposes even more important. In addition to pure accounting and balance
sheet preparation, there are extensive requirements for controlling and maintenance
monitoring. Furthermore, one must be able to determine easily and precisely the even
more complex requirements of asset and depreciation accounting both at books and tax
levels and also for different periods.

Spine Assets Manager is a fully integrated package developed on 2-tier architecture

using Visual Basic and SQL platform. Further, it is possible to connect any database engine
such as MS-Access, SQL-Server & Oracle. The software needs Pentium and above machines
and is developed for Windows based operating systems with Windows 95 or above clients,
using standard networking techniques.

• Powerful Multi User / User Level Access

Spine Assets Manager is available in single user or as multi user software working with
windows networking technologies like Peer-to-Peer or Win NT (TCP IP) Database can be
accessed by the Local as well as Remote location. The Software also has multi user level
definition whereby any number of users can be created and a user can be restrained from
accessing any information other than super user. The User Level access can also be
restricted at functional level whereby the functional access of different users can be
controlled.

• Import Data
This functionality gives the power to this software, whereby you can import your master
data from your existing system through a CSV or text file. This reduces the time of
implementation of the software.

• Export Data
Reports and master data can be exported to other format like Excel sheet or Word
document or CSV file.

• Multi Company
Spine Assets Manager can be used for more than one company i.e. separate data can be
maintained for your different setup and different location or within the same location.

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 • Consolidation of data
Spine Assets Manager can be used at different branches & locations and the data can be
consolidated at the head office level so as to view them as a whole as well as Branch
wise/ Location wise.

• No Customization required for general requirements

Spine Assets Manager has a configurable system where no change in the source code is
required to work in any company or industry. It can handle the most complex asset
management requirements, hence no customization required for general
requirement. This means that you have the security of using a "package" which is
supported by the developer, as against running the risk of getting involved with a tailor-
made solution.

• Multiple and parallel years of accounting

Spine Assets Manager has a versatile and powerful multiple and parallel accounting year’s
system, which allows the users to keep different years for tax and accounting &
management purposes.

• Authorization
Asset Acquisition entries can be authorized once they are found proper in every aspect &
hence by doing the same the entire entry gets freeze in the system.

• User Audit Trail

User activity can be monitored through this system & complete user log history can be
generated from the system.

• Assets Coding
Asset Manager is equipped with highly flexible parameter to codify the asset according to
user’s requirement.

• Report Writer
Asset Manager has a very flexible report writer built into it. Besides all the statutory
reports the user can design their own customized reports by selecting any of the fields
within the reports.

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 Functional Features
• Separate Masters for Asset Groups, Income Tax Block.
• Allows different methods of depreciation viz. SLM, WDV, Non-depreciable and Full write-
off for the same asset.
• Minimum write-off value can be defined for the asset group.
• Different accounting years for Books, Income-Tax & Management.
• Budget Tracking on Year/ Asset Group / Location / Cost Center / Custodian wise.
• Budget v/s Actual Acquisition & Budget v/s Actual Depreciation in terms of value &
quantity as well.
• Contact Masters for different locations with hierarchy, cost centers with hierarchy,
custodians, vendors, service providers & Insurance Company, with easy search and
reports for any contacts.
• Highly user friendly Entry Modules Like Acquisition of Asset, Component Cost Breakup,
Asset Transactions (Disposal/Write off/Asset Component Transfer), Relocation of Asset,
Part Allocation of Asset, Service Log Entry.
• Complete Asset records up to component level.
• Different values can be maintained for book as well as management acquisition.
• Component cost breakup definition to handle CWIP Transactions.
• Facility to Dispose / Write-off the Asset or Component.
• Component can be relocated from one asset to other asset.
• Asset can be relocated for Location / Cost Center / Custodian.
• Part allocation for splitting of an entire asset in to multiple parts.
• Easy import of Master data as well as Acquisition Entry’s.
• Complete management of AMC, Warranty, Insurance Expiry and Servicing of assets till
component level.
• Fixed Asset Schedule as per Companies Act:
• Location, Cost Center wise.
• Can be view as summary or detail report till component level.
• Shift Based Depreciation Calculations.
• Fixed Asset Schedule as per Income Tax Act.
• Fixed Asset Register: Asset Group, Location, and Asset wise.
• Detailed Depreciation Calculation-asset wise, location wise and cost center wise.
• Detailed Depreciation Calculation as per Income Tax requirements.
• Calculation of Depreciation and various reports for any selected period.
• Automatic calculation of Profit and loss on disposal of assets.
• Automatic calculation of Capital Gain/loss as per I.T. on disposal of assets.
• Reminders for AMC, Warranty and Insurance Expiry.
• Allows use of Account codes and export of Journal entries for depreciation.
• Graphical representation of major reports.

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 Reports with Spine Assets Manager
Master Reports
• Asset Group Chart
• Asset Master Chart
• Asset Component Chart
• Asset Block Master Report
• Contact Masters Report for Location, Cost center, Vendor, Custodian, Service Provider

Asset Management Reports

• AMC / Warranty / Insurance Expiry Report
• Service Log Book
• Asset Services Due Report
• Advance Search / Contact Search
• Reminders for AMC, Warranty, Insurance, etc.

Accounting Reports
• Fixed Assets Schedule:
• Companies Act
• Income Tax Act
• Management
• Group wise Summary & detailed.
• Detailed Depreciation Calculation:
• Asset Group wise / Location wise / Cost Center wise
• Depreciation Comparison Report for Current & Proposed Depreciation Method
• Depreciation Comparison Report for Depreciation Percentage Change
• Physical Verification Report
• Journal Voucher

M I S Reports
• Asset Acquisition Report for:
• Asset Group / Asset Block
• Location / Cost Center / Custodian
• Service Provider / Vendor
• Asset Disposal / Write off Report
• Asset Component Transfer Report
• Asset Re-location & Part Allocation Report
• Market Value Report

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 Spine Assets Manager - Process Chart:

Supports MS
Access, MS Output for
Process SQL Server &
will pick Oracle FA Schedule / FA Register
Data from Database
Masters

Generates
User Other Processed Accounting
Defined inputs Data Journal
Meta Data Voucher

Asset
Database
Have an option
to process data Generates output
in Single GO or with various options
Spine can generate like Print, Email, PDF
Repository the same with & Excel
Database different CC

SERVICE AND SUPPORT:

SPINE ensures successful and efficient implementation of software by offering the

optimum level of training to user with experienced consulting and technical support
team. We are committed to support our customers with high quality training services and
we do this through dedicated training session.

Building on extensive domain knowledge and continuous investment in leading edge

technologies along with continuous involvement of clients experience and feedback.
SPINE has achieved one of the best practical software solutions for Payroll and Fixed
Assets Management System.

Software Requirement:
Operating System
• Microsoft Windows XP Professional with Service pack 2
• Microsoft Windows Server 2003 Standard Edition with R2
• Microsoft Windows Server 2003 Enterprise Edition with R2

SPINE TECHNOLOGIES (I) PVT. LTD.

B/339, OSHIWARA INDL. CENTRE, LINK ROAD, GOREGAON (W), MUMBAI - 400 104
TEL: 91 - 22 - 3246 2248 / 2876 2248 / 2192 / 2259
URL: http://www.spinetechnologies.com EMAIL: sales@spinetechnologies.com

Disclaimer : This document is for information purpose only spine technologies makes no warranties , express or implied in
this document. Some name used in document may be trademarks of their respective owners.

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