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Setup

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1) Enable Dynamic Triggers and Create your event group.

Refer to Oracle Applications Online Help for details on creating Event Groups and
enabling Dynamic Triggers. There is an Event Group delivered called “Regular
Earnings”. You can use this event group or you can create your own event group.

2) Create the retro earnings element.

If you have previously defined retro elements for use in RetroPay by Element, as a
result of the Generic Upgrade Mechanism process, that element has been moved from
the original RetroPay Element field found on the Recalculation tab to the new Retro
Element field discussed in Step 3 below. If you have not previously run RetroPay by
Element or you are using seeded elements, you may want to define a retro element.

Navigation > Total Compensation > Basic > Earnings

Generally, this earnings element is a non-recurring element and has similar


attributes as the base element. Create the link for this element and cost
appropriately.

This step is NOT mandatory. Creation of a retro element may be necessary if:

- the retro amount is to be displayed separately from the base element’s amount
- costing of the retrospective amount is handled differently then the base element
- formulas for other elements need to exclude the retro calculated amount

If a retro element is not defined, the difference is shown with the base element.

3) Complete Element Type Setup

NOTE: As a result of the Generic Upgrade Mechanism process, this step is completed
for elements that were included in an Element Set that has previously been used in
a RetroPay by Element process. If you have not previously run RetroPay by Element,
you must manually complete this step.

Navigation > Total Compensation > Basic > Element Description > query base element

The Element Type setup for Retropay is handled on the Recalculation tab of the
Element Description window.

Select the “Recalculation Events”. This is the event group defined in step 1 above.

After entering the Recalculation Event and saving, click on the Retro Components
button.

The Recalculation window is divided into 2 sections.

The top section indicates how the element is to be processed in Retropay Component.
The Reprocess Type indicates how the Element is to be processed in Retropay. For
the US, there is one Component available called “Retropay” and one Reprocess Type
called “Reprocess”. The “Default Component” check box must be checked.

The second half of this window relates to the entry that is to be created for the
delta. The Element Type used for the new Entry is based on a set of rules around
the time since the Payroll Run was performed and the type of change being made.
Start of Time and End of Time are the available choices for the Time Span From and
To.
If applicable, select the Retropay Element. An element for seeded elements (i.e.
Regular Salary, Time Entry Wages) can now be added.

As a result of the Generic Upgrade Mechanism process, if you previously had defined
a retro element, that element has been moved from the original RetroPay Element
field found on the Recalculation tab to this field. If you have not previously run
RetroPay by Element or you are using seeded elements, you must define your retro
element (if applicable) and complete this step.

Running the Processes

There are two ways to make a request for an assignment to be retrospectively paid:

1) RetroNotification Report (Enhanced) – PDF. This process generates the requests.


2) Details can be entered manually in the new self-service form

Retro-Notification (Enhanced) – PDF


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Parameters:

Payroll (required)
Overriding Event Group
Template Name (required) – there is one template currently called Retro-
Notifications Report (Enhanced).

As with the previous version (Retro-Notification Report provided several years


ago), the process creates a report that displays all assignments that have had a
Datetracked Event identified in the Retro Event Group you defined.

Retro-Notification can be run more than once for the same time frame. Assignments
are not dropped off this report until the Retropay (Enhanced) process is run.

This report has been added for the appropriate seeded payroll request groups. If
you have a custom request group, you must add this new request.

Retropay Status (Self Service Form)


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This form appears on the navigator, but you must be logged into the E-Business
Suite Home page to access it. This form has been added for all seeded
responsibilities. If you have custom menus or responsibilities, you must add this
form.

The assignments identified by the Retro-Notification Report (Enhanced) – PDF


process will be displayed. You can further enter, update and delete retropay
assignment requests. The form also shows a status indicating whether the request
has been processed. The retropay assignment requests will be processed when the
next Retropay (Enhanced) process is run.

If you manually enter an assignment, you must also manually enter the Retro
Component for that assignment in this new form.

Retropay entry details are linked to retropay assignment requests. This indicates
which components should be processed by the Retropay (Enhanced) for a particular
element entry.

Retropay (Enhanced)
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The RetroPay by Element process used an Element Set to indicate which element
changes should be brought forward. An Element Set is no longer required. The setup
of the Retro Components now identifies the elements to be used by the retropay
process.

Parameters:

Effective Date (required)


Payroll (required)

Retropay (Enhanced) is a sequenced action. This means the Effective Date must be
later than your last event. For example: your current payroll period is April 16 to
29. Your previous payroll’s check date was April 22. The Effective Date would be
any date between April 23 and the end date of the current payroll run, which is
April 29.

Retropay (Enhanced) produces multiple retroactive element entries for each element
entry, which changed for each payroll period. Elements with exact names will be
combined on the statement of earnings (SOE), check, deposit advice and online
payslip.

The detail of the period the retro element was generated as a result of is
displayed on the Entries window in the current payroll period. The element entry’s
Original Date Earned is populated with the pay period that the difference is from.
There is a 'Retrospective' check box also. This check box will be checked for any
entry created by the Retropay (Enhanced) process

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