ASSET MANAGEMENT CONFIGURATION

CHAPTER 24

Table of Contents
1 Introduction..........................................................................................................2
1.1 Purpose..................................................................................................................2
2 Reference Documents.........................................................................................2
3 Configuration Settings........................................................................................2
3.1 Basic Customizing.................................................................................................2
3.1.1 Define Chart of Depreciation.................................................................................2
3.1.2 Assign Chart of depreciation to Company code....................................................2
3.1.3 Define Account determination...............................................................................3
3.1.4 Specify Screen layout rules...................................................................................4
3.1.5 Specify Screen layout rules...................................................................................6
3.1.6 Define Number range Intervals.............................................................................7
3.1.7 Define Asset Classes.............................................................................................8
3.1.8 Define Account Assignment.................................................................................10
3.1.9 Define Depreciation Area....................................................................................12
3.1.10 Determine depreciation areas in Asset Class.....................................................13
3.1.11 Define Depreciation Key......................................................................................15
3.1.12 Specify LVA Asset Class......................................................................................16
3.1.13 Specify Maximum amount of Low Value Assets..................................................17
3.1.14 Specify Memo Value............................................................................................17
3.1.15 Define Transaction Types....................................................................................18
4 References.........................................................................................................19
5 AUC.....................................................................................................................19

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1 Introduction
1.1 Purpose
The purpose of this Configuration document is to:

 Provide for effective support after deployment

 To enable additions to existing configuration

 To give quick a understanding on SAP Asset Management for Model Group

2 Reference Documents
The configuration settings outlined in this configuration document are in accordance with the final
Blue print – Asset Management.

3 Configuration Settings
The Asset Accounting module is implemented for the following company codes:

2008 – Model Company limited

3.1 Basic Customizing

3.1.1 Define Chart of Depreciation

The Chart Of Depreciation forms the highest organizational entity from the Asset Accounting point
of view. The depreciation rules are defined per chart of depreciation and are detailed as below.

CDTH is Chart of depreciation defined for Model USA

Via Menus Financial Accounting (New) > Asset Accounting > Organizational Structures > Copy
Reference Chart of Depreciation/Depreciation Areas
Via Transaction Code EC08

Copy from 1US to ZUSA

3.1.2 Assign Chart of depreciation to Company code

For Cash Management related data entry ‘Value date’ is very significant. It has got to be captured
during entry. If we require the date to be defaulted, the setting has to be done as below:
Via Menus Financial Accounting (New) > Asset Accounting > Organizational
Structures > Assign Chart of Depreciation to Company Code
Via Transaction Code OAOB

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Figure 1 – Assign Company code to Chart of Depreciation

The chart of depreciation ZUS is assigned to the company codes – 2008

3.1.3 Define Account determination

The account determination links an asset master record to the general ledger accounts that are
posted for an accounting transaction. The account determination key and the description are
entered in this step. When posting is made to an asset, the system determines the G/L accounts
that are posted based on: the asset class to which the asset belongs, the chart of accounts valid in
the company code, the depreciation area, and the account determination key. The account
determination key is entered in the general master data for the asset class. The account
determination key defines the accounts in Financial Accounting that should be posted during asset
transactions, for each chart of accounts and depreciation area (defined as an automatic posting
area) in the chart of depreciation. This key is entered later on when asset class is configured and
further they are assigned to the general ledger accounts in activity 6.
Via Menus
Financial Accounting (New) > Asset Accounting > Organisational structure > Asset
Classes > Specify Account Determination
Via Transaction Code SPRO

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Figure 2 – Account determination

3.1.4 Specify Screen layout rules

When the asset master record is created, the screen layout rules determine if fields are required
entry or optional entry or suppressed completely. In this step, the key and the description of the
screen layout rules are entered in this step. The rules for the screen layout are defined at a later
step and the key is entered later on when asset class is configured.
Via Menus
Financial Accounting (New) > Asset Accounting > Organisational structure > Asset
Classes > Create Screen layout rules
Via Transaction Code SPRO

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IMG > FA New > AA > Master data > Screen layout > Define screen layout for asset master data

Select 2008 and click on .

Select any of the LFG and click on Field Group rules.

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We can make the relevant fields required/Optional/Supress.

3.1.5 Specify Screen layout rules

Via Menus
Financial Accounting (New) > Asset Accounting > Master data > Screen layout
>Define screen layout for Asset Master data
Via Transaction Code SPRO

Select layout 2008 and click on Logical field groups

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Select a logical field group and click on Field group rules

Here we can regulate fields as required/optional/display.

3.1.6 Define Number range Intervals

In this step, the number ranges are defined per company code for assigning the main asset number. The number range
number is then assigned to the asset class.

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Via Menus
Financial Accounting (New) > Asset Accounting > Organizational Structures > Asset
Classes > Define Number Range Interval
Via Transaction Code AS08

Figure 4: Asset Number ranges

3.1.7 Define Asset Classes

The asset classes are used to classify / structure the assets. Every asset is assigned to only one
asset class. The account determination, screen layout rule and the number range keys that have
been defined in the above steps are assigned to the asset class in this step. In this way, when an
asset master is created the lowest unassigned number is obtained from the number range interval.
The fields to be entered are copied from the screen layout rules defined and the account
determination derives the GL account where the posting needs to be made.
Via Menus
Financial Accounting (New) > Asset Accounting > Organizational Structures > Asset
Classes > Define Asset Classes
Via Transaction Code OAOA

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Figure 5: Asset Classes

Figure 6: Asset Classes Details

The sub-assets created under an asset follow an internal number range assignment for all the
asset classes. Hence the option External sub-no is not checked.

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3.1.8 Define Account Assignment

The balance sheet accounts and the depreciation accounts are defined in this step. The account determination are
defined for the account determination defined in the activity 2.

Via Menus
Financial Accounting (New) > Asset Accounting > Integration with the General Ledger
> Assign G/L Accounts
Via Transaction Code SPRO

The asset acquisition costs are posted to the account assigned under various categories in the
Acquisition account assignment section. And the gain / loss arising out of the sale of an asset are
defined in the Retirement account assignment section.

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Figure 7: Account assignments

The depreciation pertaining to the asset is posted to the GL account specified in the depreciation
section. The accumulated depreciation and the ordinary depreciation GL accounts are mentioned
here.

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Figure 8: Account Assignment Details

The accounts pertaining to the depreciation can also be assigned in the alternative transaction as
shown below:

Figure 9: Account Assignment Details-Ordinary depreciation

3.1.9 Define Depreciation Area

The depreciation areas represent the areas showing the valuation of fixed assets in accounting,
tax purposes etc. The following depreciation areas are defined to suit the Nissan – Thailand
requirements.

1) Book depreciation (01) is defined to cater to the Nissan Global requirement.

2) Tax Depreciation Area (02) is defined to meet the legal Thailand requirement

3) Difference between Book and Tax Depreciation areas (03) is defined to meet the legal Thailand

Requirement
Via Menus
Financial Accounting (New) > Asset Accounting > Valuation > Depreciation Areas >
Define Depreciation Areas
Via Transaction Code SPRO

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Figure 10: Depreciation Areas

Depreciation Area 01 and 02 are real depreciation area and 03 is a derived depreciation area. The
difference between the depreciation 01 and 02 are shown in 03. Only the depreciation area 01
posts to the General Ledger for balance sheet / depreciation values.

3.1.10 Determine depreciation areas in Asset Class

The depreciation terms that are to be used for the asset class are mentioned in this step. When an asset master is created
for this asset class, the depreciation terms are defaulted to the master record.

Via Menus
Financial Accounting (New) > Asset Accounting > Valuation > Determine
Depreciation Areas in the Asset Class
Via Transaction Code OAYZ

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Figure 11: Depreciation Areas Overview

The depreciation keys, useful life of the asset and the screen layout for the depreciation are
assigned to the depreciation areas. The depreciation key controls the valuation of the asset and
contains the calculation methods for depreciation calculation.

Figure 12: Depreciation Areas Details

3.1.11 Define Depreciation Key

The depreciation key controls the calculation of the depreciation for each asset and for each
depreciation area. The following standard SAP defined Depreciation keys are used to meet the
requirements for depreciation calculation as per the USA tax rules.
Via Menus
Financial Accounting (New) > Asset Accounting > Depreciation > Valuation Methods
> Depreciation Key > Maintain Depreciation Key
Via Transaction Code AFAMA

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Figure 13: Depreciation Key

Click on click on New entries

Make sure to activate the Dep Key by clicking on

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Figure 13: Calculation Methods-Assignment

3.1.12 Specify LVA Asset Class

The asset classes from 5000 to 5001 are defined as low value assets (assets having value below 10,000 THB). In this
step, the depreciation area 01 is marked with indicator 1 which signifies the maximum amount check for the asset class.
When an asset belonging to this asset class is posted, the system checks whether the value of the asset exceeds the
maximum amount for the depreciation area. If it does, the system does not accept the posting. The maximum amount
for low value asset is entered in the next step.

Via Menus
Financial Accounting (New) > Asset Accounting > Valuation > Amount Specifications
(Company Code/Depreciation Area) >Specify Max .Amount for Low –Value Assets+
Asset classes > Specify LVA Asset Classes
Via Transaction Code OAY2

Figure 14: Low value assets overview

3.1.13 Specify Maximum amount of Low Value Assets

The maximum amount of 200 USD for low value asset is entered in this step.

Via Menus
Financial Accounting (New) > Asset Accounting > Valuation > Amount Specifications
(Company Code/Depreciation Area) > Specify Max. Amount for Low-Value Assets +
Asset Classes
Via Transaction Code OAYK

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Figure 15: Low value assets-Max Amount

3.1.14 Specify Memo Value

The memo value represents the minimum amount of the asset below which the asset is not
depreciated. A minimum amount of 1.00 USD is defined for the depreciation area 01 and 02 for all
the company codes.

Via Menus
Financial Accounting (New) > Asset Accounting > Valuation > Amount Specifications
(Company Code/Depreciation Area) > Specify Memo Value
Via Transaction Code OAYI

Select

Figure 16: Memo Value

3.1.15 Define Transaction Types

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The transaction types in asset accounting are used to classify the business transactions. The rules
for posting, document type used etc are defined in the transaction type. The SAP standard
transaction types (eg. 100 – External asset acquisition, 200 – Retirement without revenue) are
used while posting any transactions.
Via Menus
Financial Accounting (New) > Asset Accounting > Transactions > Acquisitions >
Define Transaction Types for Acquisitions
Via Transaction Code AO73

Select

Figure 17: Transaction types

Figure 19: Status of the company code

4 References

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For information on various Asset business transactions please refer to the path

\Common folder \Training Document for Key user\FI\AM.

IMG> Asset Accounting >Depreciation >Valuation methods >Depreciation key >Calculation

methods.

5 AUC
IMG > FA New > Asset accounting > Transactions > Capitalisation of AUC > Define/Assign
settlement profile >

Define settlement profile >>> Chose AI and display

Assign Settlement profile to co code

Asset an asset with asset class 4000 (Ensure no range 40)

Book an asset through ABZON

SEA > FA > FA>Posting > Capitalize assets under const >AIAB-Distribute

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Click on check. Press F3

Now the red colour changes to green.

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Environment > Execute settlement >

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Remove test flag and execute

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