Form FMU/001

Venue Booking Request Form

A. User’s Information
Name of Applicant : NG Sze Lok Steven Post : Assistant Officer

User Unit/School : OAS Tel. : 27686018

Endorsed By (Assistant Manager grade or equivalent or above)

Signature Name Date

B. Venue (please select by giving a tick in the box)

Homantin (HMT) Campus Jubilee College (JC)

C. Details of Booking
Time Total No. of Purpose (please indicate
Date From To Hour Attendee course code if applicable) Venue/Room

For FMU Internal Use Accepted Declined Cancelled on

Internal Recharge (Y/N?)

D. Loan of Equipment/Furniture: Yes No

Please specify the equipment/furniture required, if any. (Please refer to the below equipment/furniture list)
Item Quantity Location/Remarks

(a) Artificial flower (h) Signage stand C (30cm(w) x 21.5cm(h))

(b) Folding chair (i) Table cloth (white)*
(c) Folding table (brown, 1.8m x 60cm) (j) Table skirting (red)*
(d) Folding table (grey, 1.2m x 45cm) (k) Velvet table cover (red)*
(e) Folding table (grey, 1.8m x 45cm) (l) Display board (100cm(w) x 167cm(h))
(f) Signage stand A (56cm(w) x 76cm(h)) (m) Queuing stand
(g) Signage stand B (43cm(w) x 30cm(h))
* For the item (i), (j) & (k), the borrower is responsible for the laundry fees.

For FMU Internal Use Accepted Declined

1
 E. Other Support
If necessary, please outline the venue layout for set-up purpose and specify any special needs.

For FMU Internal Use

F. Labour Support: Yes No

Please inform the time of delivering the loaned items other than those requested in Part D and/or the user’s own
items to the venue
Time Location of User’s Own Items
Date Collect/Delivery Return (if applicable) Remarks

For FMU Internal Use Accepted Declined

Notes
1. The booking period deems to include the time used for venue set-up and reinstatement.
2. For IT/audio-visual support, please contact ITU/ETPU
3. For enquiry and submission of the completed request form, please contact the respective teams of FMU:-

Venue Team Tel. e-mail

Tutorial room / meeting room / PC laboratory / Administration 2768 6210 Shcheng
Council Chamber 2768 6257 ckchung
All JC venues except New Multi-purpose Hall JC Management Team 3120 2405 hhcheung

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Regulations for Use of Rooms

Booking of Room
1. Booking of tutorial rooms/meeting rooms/PC Laboratory/Council Chamber should be made by delegated staff or
staff at Assistant Manager grade or equivalent or above.

2. User can check and book tutorial and meeting rooms with their own operator accounts in the Timetabling and
Room Booking System, or via FMU. Booking hours are from 09:00 - 22:00 daily. For ad hoc bookings and
bookings on Sat., Sun. and P.H., users are required to make bookings through FMU.
3. Meeting rooms are not intended for academic activities which would incur direct cost of individual budgets.
Request for special bookings must be submitted in writing to D(FM) for approval.

Priority
Allocation of rooms is on a first-come-first-served basis with priority given to special events or University-wide
functions. Therefore, bookings are subject to cancellations or changes. Users will be informed of any cancellations of
or changes in bookings as soon as possible.

Cancellation of Booking
Only delegated staff or staff at Assistant Manager grade or equivalent or above are authorized to cancel bookings. For
cancellations with less than 1 days’ notice, users are requested to inform FMU immediately, so that rooms can be
released for booking by other users.

Audio-visual Equipment
Request for extra audio-visual equipment and their set up should be made to ETPU directly. User is responsible for
the safe custody of the equipment. The equipment should not be left in the room beyond the booking hours in order to
avoid causing inconvenience to subsequent users.

Furniture
User is responsible for the proper use of furniture and equipment in the room which are prohibited from removing from
the room.

Tea Service
Tea service is only arranged for Council Meetings and Council Sub-committee Meetings during office hours. Tea
service for VIPs or special University-wide functions could be arranged with prior approval from FMU.

Jun 2015