Health, Safety, Security and Environment

(HSSE) Management System Guidelines

 NON-CREATION OF LEGAL LIABILITY
ASCOPE Members are participating in this arrangement in good
faith and do not intend to create any legal obligation or liability in the
participation. No ASCOPE Members shall have any claim or recourse
in the event another Member failed to fulfill any arrangement made
under this document.
 Contents

Page
I. INTRODUCTION 4
1. Background 4
2. Purpose and Scope 6
3. Overview Health, Safety, Security and Environment 7
Management System Model

II. EXECUTIVE SUMMARY OF THE HSSE MS MODEL 8

III. GUIDELINES 10
1. Leadership Accountability 10
2. Commitment 11
2a. Policy 11
2b. Objectives, Targets and Business Planning 12
3. Planning 13
3a. Risk Assessment and Management 13
3b. Legal and Other Requirements 14
3c. Merger, Acquisition and Divestment 14
3d. Product Stewardship 14
4. Implementation 15
4a. Facility Design, Construction and Commissioning 15
4b. Operation Controls 16
4c. Asset Integrity 17
4d. Contractors and Suppliers 18
4e. Management of Change 18
4f. Emergency and Crisis Management 19
5. Review 20
5a. Incident investigation 20
5b. Key Performance Indicators 21
5c. Inspections and Audits 21
5d. Management Review 21

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 Contents

Page
6. Organizational Capability 22
6a. Resources, Roles and Responsibilities 22
6b. Competency and Training 23
7. Stakeholders Engagement 24
7a. HSSE Interventions 24
7b. Internal Communications 25
7c. External Communications 25
8. Information Technology 26
8a. Documentation and Recordkeeping 26
8b. Information Solutions 27

IV. APPENDICES 28
Appendix 1 DEFINITIONS 28

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 As a result of this initiative, this ASCOPE HSSE MS Guidelines have been finalized and
endorsed by ASCOPE members in order to provide consistent framework on HSSE
management for national oil and gas companies across the ASEAN region.

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2. Purpose and Scope

The ASCOPE HSSE Management System Guidelines define a set of minimum requirements
for oil and gas companies operating in ASEAN countries. The Guidelines will act as
a framework to provide order and consistency for HSSE management in ASCOPE.
Conformance with these guidelines will help ASCOPE members to:

 Systematically identify and manage key HSSE risks;

 Improve product yield (less resources consumed and waste/pollution generated on
a normalized production basis), and reduce direct and indirect costs of incidents;
 Create new commercial opportunities and enhance ASCOPE member’s reputation;
and
 Gain and maintain a social license to operate and grow, and build better relationships
with neighboring communities, governments, NGOs and other key stakeholders.

The scope of these guidelines covers all operational aspects and activities that have the
potential to affect, positively or negatively, the health, safety, and security of people or the
environment. They cover the entire life cycle of operations, from exploration, planning and
development through to operation, closure, and decommissioning. In addition, the HSSE
Management System Guidelines help us manage our operations in an environmentally and
socially responsible manner, while allowing for flexibility and innovation at the business and
facility levels. The guidelines are designed to ensure that effective processes are in place
to identify and manage HSSE risks and achieve ongoing performance improvement.

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 3. Overview Health, Safety, Security and Environment
Management System Model

The HSSE Management System Guidelines were developed based on the review of HSSE
Management System documents provided from the ASCOPE members and the validation
of HSSE Management System elements during the workshop. The Guidelines provide a
framework which can be integrated across ASCOPE member’s organizations to ensure
common standard and improve the effectiveness of HSSE management. The Guidelines
describe the main structures and elements to carry out its HSSE policy, manage HSSE
risks and impacts, comply with applicable legal requirements, and continuously improve
HSSE performance. The Guidelines are organized in the framework illustrated in Figure 1.
They comprise of 8 elements, 23 sub-elements and 129 discrete requirements, applicable
throughout the company’s entire value chain (Investment, Design and Construction, and
Decommissioning). The key elements of HSSE Management System Guidelines are
described in Section II and the details of each element are described in Section III of this
document.

Figure 1. – ASCOPE HSSE Management System Model

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II.  EXECUTIVE SUMMARY OF THE HSSE MS MODEL

The Guidelines describe HSSE Management System as illustrated in Figure 1 for setting and
implementing company policy and objectives on health, safety, security, and environment.
Key elements of the HSSE MS are shown in the table below.

HSSE Element Intent

Leadership Accountability Management’s commitment to the policy and HSSE

performance is visible to all employees, helping to
build/reinforce the HSSE culture and drive program
implementation.

Commitment HSSE commitments from Top Management to guide

day-to-day behaviors and decision-making in order
to drive continual improvement in performance

Planning HSSE regulatory requirements understood and

HSSE risks reduced to as low as reasonably
practicable. HSSE risks, liabilities and impacts
considered as part of asset merger, acquisition or
divestment and throughout product life-cycle

Implementation Management through design, construction,

commissioning, operation and decommissioning
under the operation control including suppliers
and contractors; maintenance and emergency
preparedness and responses in order to mitigate
the HSSE impacts

Review Performance monitoring and improvement detail

the requirements to implement HSSE performance
monitoring and auditing; corrective and preventive
actions; sharing of lessons learned and best
practices including the establishment of HSSE
goals and targets to drive continual improvement
in HSSE performance

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 HSSE Element Intent

Organizational Capability Organization of resources to build and maintain

the company’s capability to manage HSSE issues
by defining roles, responsibilities, accountabilities
and competencies of resources to support effective
HSSE management

Stakeholders Engagement Culture and communications continuously foster

HSSE engagement; model the HSSE behavior and
culture; communicate internally and externally to
interested stakeholders

Information Technology Management of HSSE documentation, record and

information to assess and manage risks and to
monitor and evaluate HSSE performance

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III. GUIDELINES

1. Leadership Accountability

Management’s commitment to the policy and HSSE performance is visible to all employees,
helping to build/reinforce the HSSE culture and drive program implementation.
 Be familiar with the HSSE Management System Framework
 Incorporate HSSE programs and performance in routine management meetings
 Allocate adequate resources to implement policy and supporting management systems
 Set performance improvement goals and drive implementation of defined action
plans
 Participate in HSSE initiatives (e.g. training, inspections, corrective action follow-up
from audits and incident investigations)
 Issue periodic communications that demonstrate their commitment to HSSE
performance
 Provide coaching and support to other management and staff in implementing
HSSE programs
 Model behaviors that support the HSSE performance improvement and hold others
accountable to do the same
 Recognize, reinforce and reward HSSE innovation, initiatives, desired behaviors
and outcome.

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 2. Commitment

2a. Policy

HSSE commitments are defined by Top Management and understood to guide day-to-day
behaviors and decision-making.
 Issue corporate HSSE policy signed off by Top Management of the organization
 Define the organization’s HSSE policy and ensure that it:
• is appropriate and specific to organization activities and their effects on HSSE;
• includes a commitment to comply with all applicable HSSE legal requirements
and with other HSSE requirements to which the organization subscribes;
• provides the framework for setting and reviewing HSSE objectives and targets
for continual improvement in HSSE performance; and
• is recognized with equivalent importance as the organization’s other policies and
objectives.
 Communicate policy to all employees so that its intent is understood
 Make policy available to external stakeholders
 Review and update the policy periodically to ensure that they remain relevant and
appropriate to the organization

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2b. Objectives, Targets and Business Planning

HSSE objectives and targets are established to drive continual improvement in performance.
 Develop objectives and measurable goals to improve HSSE performance; taking
into consideration the policy, past performance, risks and opportunities, industry
benchmarks, interests of stakeholders and business realities
 Develop action plans to achieve the defined goals, including specifying responsibilities,
timeframe and resource requirements
 Incorporate the goal-setting and action planning process in the business planning
process, so they are aligned with the business, endorsed by management and
appropriately resourced

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 3. Planning

3a. Risk Assessment and Management

HSSE aspects are identified and associated risks are assessed based on the controls in
place, and actions are taken to mitigate risks to a level as low as reasonably practicable
(ALARP).
 Identify and document HSSE aspects associated with the entire project lifecycle,
including potential impacts to employees, contractors, community and the
environment as well as potential impact to the organization from emerging HSSE
trends, considering discrete equipment and tasks, as well as interfaces between
and across them
 Identify and document the controls in place to manage identified HSSE aspects
 Assess risk and determine whether risk is acceptable
 Implement actions to mitigate unacceptable risk and reduce risk to a level that is
as low as reasonably practicable
 Ensure risk assessments are carried out by competent individuals (including external
Subject Matter Experts as needed)
 Review risk assessment at least annually and update as needed
 Conduct risk assessments per the Management of Change requirements

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3b. Legal and Other Requirements

Applicable laws, regulations and other relevant HSSE requirements are identified, accessible,
understood and complied with.
 Identify and document applicable laws, regulations, compliance requirements,
standards, guidelines and other commitments made to stakeholders
 Define actions required to comply with identified requirements, and assign and
communicate actions to responsible employees and contractors
 Incorporate compliance actions into a HSSE activity calendar or similar tracking
tool to track completion of compliance actions
 Monitor changes to compliance requirements on an ongoing basis or at least annually
and incorporate new requirements into the compliance management process
 Track emerging issues and legal requirements that may impact the business and
operations, and participate in the formulation of proposed laws and regulations
where strategically relevant, according to HSSE risks

3c. Merger, Acquisition and Divestment

HSSE due diligence is conducted as part of assets mergers or acquisition or divestment.

 Conduct HSSE due diligence prior to acquiring, merging or divesting assets and
incorporate management of identified HSSE risks and liabilities into the transaction
 Phase in HSSE policies and standards into newly acquired assets as soon as practicable

3d. Product Stewardship

The lifecycle HSSE impacts associated with products are understood, minimized and managed.
 Identify, assess and manage significant safety, health and environmental risks across
the lifecycle (including raw material production and transportation, manufacturing,
storage, distribution, transportation, use, recycling, potential release and disposal)
of the company’s products
 Incorporate personal and public health and safety and environmental considerations
into the design of company products and services
 Communicate the HSSE aspects and associated safe use and disposal practices
to potential customers
 Provide mechanisms for customers to provide feedback on products and services
so they can be incorporated into future designs
 Promote product stewardship practices with third parties, including suppliers,
distributors, transporters, customers and other direct product recipients

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 4. Implementation

4a. Facility Design, Construction and Commissioning

Environmental, social and health impact assessment is conducted and associated HSSE risks
are managed through design, approval, construction, commissioning and decommissioning.
 Identify, assess, mitigate and manage potentially significant aspects and impacts to human
health and the environment associated with existing operations and new projects.
 Incorporate assessment of potential HSSE impacts, risks and opportunities in
design reviews throughout the project development process (e.g. conceptual design,
detailed design, prior to construction) and modify designs as needed to ensure
regulatory compliance and mitigate potential adverse impacts to people and the
environment
 Address potential risks and liabilities associated with the ultimate decommissioning
of new facilities during the design stage
 Identify and document equipment and systems that are critical to regulatory
compliance and effective management of HSSE risks in a critical equipment register.
The register should at minimum include all critical equipment, codes and applicable
standards, design function (including operating limits), a unique identification,
required performance standards (e.g. minimum reliability), and maintenance
requirements

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  Review and approve the critical equipment register by the designated authority.
Deviation from the approved codes, standards, or design function, is permitted
after the review and approval by the designated authority
 Incorporate management of HSSE risks into the construction management plan
 Apply the HSSE management system framework during the construction phase
(e.g. training, inspections, operating procedures, incident management)
 Conduct pre-startup review on all new or previously idled facilities to ensure regulatory
compliance and effective management of HSSE risks

4b. Operation Controls

HSSE programs and documented procedures are in place for managing HSSE risks.

Operating Procedures
 Develop and apply operating procedures and supporting work instructions (including
design data and operating limits) to address regulated HSSE aspects and other
potentially significant HSSE risks for normal and abnormal conditions (including
planned start-up and shutdown)
 Implement specific procedures to address emergency start-up and shutdown
 Conduct pre-startup review on all modified or previously idled facilities to ensure
regulatory compliance and effective management of HSSE risks
 Monitor operating criteria and implementation of operational controls to anticipate
and prevent non-compliance to HSSE regulations and standards and adverse
impacts
 Train employees and contractors on relevant operating procedures so they are
effectively implemented

Security
 Promote security awareness and cautions to the security environment
 Cooperate with community and external resources to gain intelligence to protect
people, asset, operation and reputation from threats
 Develop and implement risk-based Security Management Plan to address potential
security threats to the business
 Integrate security management plans with related plans for emergency management,
business continuity and information protection

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 Occupational Health
 Establish appropriate occupational hygiene and medical surveillance processes
that include procedures for identification and control of workplace exposures
 Establish program for ongoing health monitoring and surveillance of affected personnel
 Establish occupational health education process to reinforce personal and facility
hygiene to control workplace exposure and transmission of infectious diseases

Safety
 Implement permit-to-work procedures to address all tasks
 Implement written job or task safety analysis process (JSA) to identify, eliminate or
mitigate potential hazards prior to conducting work
 Establish hazardous materials communication process to manage and communicate
hazards
 Implement powered motor vehicle safety procedures which include specifications on
safety features and equipment requirements, training and competency of operator,
vehicle standard operating procedures, maintenance and inspections

Environment
 Identify and define environmental footprints (e.g. resource use, emissions, discharges,
climate change) of the operations through detailed environmental assessment
 Establish and achieve targets that promote efficient use of resources and include
reducing and preventing pollution
 Enhance biodiversity protection and management plan by understanding ecological
values and land-use aspects in investment, operational and closure activities

4c. Asset Integrity

All plant and equipment are operated and maintained to sustain asset integrity and prevent incidents.
 Identify and document equipment, including operating equipment, control equipment
and measurement devices, critical to achieving commitments defined by HSSE Policy
 Establish approval process for procurement, installation and modification of critical
equipment
 Conduct maintenance on the critical equipment, consistent with design specifications
and to keep the equipment running in proper operating condition
 Ensure the critical equipment that fails or is not operating properly receives immediate
repair and is verified prior to use as required
 Document, maintain and analyze records of equipment performance to anticipate
and address performance issues

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4d. Contractors and Suppliers

The management of HSSE risks associated with goods and services provided by contractors
and suppliers is carried out to minimize any adverse HSSE consequences.
Identify and assess HSSE risks associated with goods and services provided by contractors
and suppliers prior to contractual arrangements being established, taking into account
their HSSE management programs and previous performances
 Identify and assess HSSE risks associated with goods and services provided by
contractors and suppliers prior to contractual arrangements being established,
taking into account their HSSE management programs and previous performances
 Incorporate HSSE performance requirements into the selection of contractors and
suppliers
 Establish and enforce contracts that address potential HSSE liability and responsibility
for contractors and suppliers on a risk basis, including consequences for failing to
comply with contract or regulatory obligations
 Make relevant contractors and suppliers, including their employees and associated
subcontractors, aware of HSSE risks, associated controls, procedures and
standards relevant to their work
 Contractors and suppliers provide information on the aspects associated with their
equipment, products and services, prior to delivery or commencement of works,
and whenever changes occur
 Monitor and report contractor and supplier activities and performance relative to
the HSSE provisions in the contracts established

4e. Management of Change

Changes are identified and managed to ensure that risks arising from these changes
remain at an acceptable level.
 Implement and maintain a documented change management process that defines
the level of risk assessment required to assess the potential HSSE impacts from
both permanent and temporary changes to the plant and equipment, land use,
materials/chemicals, operational and business processes, regulatory requirements
and standards, resources and organization
 Conduct risk assessments of proposed changes, considering potential implications
for HSSE performance; and ensure competent staff are involved in the risk
assessment
 Agree on modifications to existing controls or other actions to mitigate HSSE risks
prior to authorizing the change

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  Obtain all new permits or necessary modifications to existing regulatory permits and
implement actions to mitigate risks and ensure compliance prior to implementing
the change.
 Document the changes made, including maintenance of “as built” drawings and
new or modified procedures
 Communicate these changes to relevant personnel

4f. Emergency and Crisis Management

Plans and procedures are in place to effectively respond to emergency situations.

 Identify emergency scenarios, including credible worst case and establish emergency
preparedness and response plans and procedures to mitigate HSSE and associated
business impacts
 Implement and maintain crisis communications plans to inform stakeholders in the
event of an actual emergency
 Organize and train local response teams, deploy and maintain appropriate response
equipment, and maintain coordination with external response organizations in line
with established plans
 Conduct emergency and crisis management exercises including preparedness,
response and recovery at least annually
 Respond to actual emergency scenarios in a manner that prevents or mitigates
adverse HSSE impacts
 Review and modify emergency preparedness and response plans and procedures
based on lessons learned from exercises and responses to actual emergencies

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5. Review

5a. Incident investigation

HSSE incidents are reported, investigated and analyzed. Corrective and preventive actions
are taken and learning shared.
 Take immediate actions to mitigate the impact of an incident
 Report incidents (spills, permit violation, injuries, fires, complaints, property damage,
etc.) in a timely manner
 Conduct investigations to identify the root causes and contributing factors to
determine where improvements in the systems, processes, practices and procedures
are required. Incident investigations should be carried out by competent individuals
and at a level commensurate with the actual or potential magnitude of impact
 Develop and implement corrective and preventive actions to reduce the likelihood
of a recurrence
 Track completion of corrective and preventive actions through closure and report
to line management
 Analyze incident trends and take proactive measures to reduce incident frequency
and severity
 Share lessons learned from incidents with relevant stakeholders

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 5b. Key Performance Indicators

HSSE key performance indicators are established and tracked to drive continual
improvement in performance.
 Define specific indicators to measure HSSE performance, including leading and
lagging indicators; indicators should reflect applicable legal requirement, impacts,
risks and business priorities
 Track and report performance indicators to line management and to the corporate
HSSE reporting program
 Take corrective actions to address adverse trends in performance as appropriate

5c. Inspections and Audits

HSSE performance and systems are audited to assess conformance and drive continual
improvement.
 Implement inspection programs to identify and prevent potential non-compliance
with legal and other HSSE requirements on a day-to-day basis
 Conduct internal and external audits against relevant HSSE laws, regulations, other
HSSE requirements, and HSSE MS requirements by competent and independent
persons
 Communicate results of inspections and audits to responsible line management
 Implement corrective and preventive actions to address the immediate and root
causes of the inspection and audit findings
 Track completion of corrective and preventive actions through closure
 Analyze inspection and audit results and take proactive measures to improve
compliance performance

5d. Management Review

Overall HSSE program and performance are reviewed by senior management to ensure
it is achieving the desired outcomes in a cost-effective manner.
 Conduct formal review on the adequacy and effectiveness of HSSE management
standards, programs and performance at least on an annual basis. Information
reviewed includes audit results (including internal and external audits), incident
reports, objectives and targets, and relevant views from stakeholders
 Develop and implement improvement actions based the results of the management
reviews

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6. Organizational Capability

6a. Resources, Roles and Responsibilities

Sufficient resources are provided to support effective HSSE management, the implementation
and the maintenance of HSSE management standards. HSSE roles and responsibilities of
employees and contractors are defined, documented, communicated, and kept up-to-date.
 Allocate adequate resources essential to implement policy and support management
systems, including established goals and action plans. Resources include human
resources and specialized skills, organizational infrastructure, technology and
financial resources
 Implement best available technology reasonably achievable
 Define, document and communicate HSSE roles so they are clearly understood
by responsible individuals, including HSSE management representative(s) who is
responsible for facilitating the ongoing implementation of the HSSE management
standards
 Hold responsible individuals accountable for carrying out their roles and achieving
the desired results through performance appraisal and incentive compensation
processes where appropriate

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  Cascade accountability down from senior management to first line supervisors and
operators
 Establish consequence management processes (e.g., for gross negligence or
intentional harm)

6b. Competency and Training

Process is in place to ensure that employees and contractors are competent to conduct
their activities and behave in a responsible manner.
 Establish HSSE competencies and training required for all positions
 Incorporate HSSE competencies, awareness, behaviors and performance in the
hiring and promotion processes (including all levels of operations/line management)
 Provide HSSE leadership training to all managers
 Implement training programs consistent with the training needs defined, ensuring
all staff are competent to effectively carry out assigned responsibilities

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7. Stakeholders Engagement

7a. HSSE Interventions

HSSE behavior and culture is built and continuously improved through workforce
engagement.
 Establish appropriate HSSE intervention techniques and programs (e.g. authority
to stop unsafe work, coaching-based interventions, rights to refuse unsafe work
assignment, in-field hazard recognition) to enhance and promote HSSE behavior
and culture
 Emphasize employee responsibility to identify, report and correct unsafe and
unsecured conditions and behaviors
 Establish rewarding scheme to support and promote good HSSE behaviors

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 7b. Internal Communications

Effective, transparent and open communication and engagement is maintained with

employees and contractors.
 Implement communication programs and two-way engagement, covering topics
such as the HSSE policy, aspects and controls, performance accomplishments
and opportunities for improvement, to increase awareness and promote innovation
and continuous improvement
 Share best practices, knowledge and lessons learned within the organization
 Establish a mechanism that allows employees and contractors to suggest
improvement opportunities and report HSSE concerns anonymously and without
fear of reprisal

7c. External Communications

Mechanisms are in place to engage with and communicate HSSE programs and
performance to external interested parties.
 Identify, prioritize and map external stakeholders and their key concerns and
expectations
 Establish stakeholder engagement plan with high priority stakeholders to address
potential HSSE related concerns
 Implement a process to document and respond to external inquiries regarding
HSSE performance; including from regulators, neighbors, customers, investors,
business partners and other stakeholders
 Adopt international standards to communicate HSSE programs and performance
to external interested stakeholders

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8. Information Technology

8a. Documentation and Recordkeeping

An effective management system is in place to manage HSSE document and record

essential to assess and manage risks.
 Establish and maintain documentation that describes the core elements of HSSE
management standards and their interaction, including indexes or maps that provide
direction to related documents
 Maintain current process flow charts and piping and instrumentation diagrams,
information on the potential aspects of materials involved in the process, including
documents pertinent for sound operation and maintenance of process
 Implement document and record management procedures to ensure current
versions of information and data are readily available, obsolete versions are removed
and to control confidential information
 Maintain readily available records that demonstrate regulatory compliance and
conformance to the requirements of these management standards

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 8b. Information Solutions

Standardized, automated reporting processes are in place to generate reports for monitoring
and evaluating HSSE performance.
 Provide efficient enterprise-wide IT systems, as appropriate, to address HSSE
management (e.g. data management, auditing/assessment results and corrective
and preventive measures, incident reporting)

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IV. APPENDICES

Appendix 1 – Definitions

As low as reasonably To reduce a risk to a level ‘as low as reasonably practicable’ involves
practicable (ALARP) balancing reduction in risk against the time, trouble, difficulty and cost
of achieving it. This level represents the point, objectively assessed,
at which the time, trouble, difficulty and cost of further reduction
measures become unreasonably disproportionate to the additional
risk reduction obtained.

Audit Systematic, independent and documented process for obtaining audit

evidence and evaluating it objectively to determine the extent of which
“audit criteria” set by the organization are fulfilled. The audit criteria
may include HSSE regulatory requirements, management system
procedures, management standards, etc.

Change A deviation, permanent, temporary, or incremental, from a currently

established baseline, or anything that is or may be substituted for something
else. This includes changes to personnel, processes, systems, plant and
equipment, technology, documents, risks, legislation, commitments,
obligations, other requirements, and external environmental, physical and
social factors affecting or affected by the organization.

Continual improvement A process of enhancing performance and management systems, not

necessarily in all areas simultaneously.

Corrective action An action implemented to eliminate the cause of a non-conformance

or incident in order to prevent recurrence. The corrective action is
commensurate with the magnitude of the non-conformance or incident.

Crisis communication Many of the expected harmful individual and community behaviors can
be mitigated with effective crisis and emergency risk communication.
The practitioner must anticipate what mental stresses the population
will be experiencing and apply appropriate risk communication
strategies to attempt to manage these stresses in the population. Risk
communication is a fully legitimate tool of response and recovery just like
any other resource applied to the disaster. It is not an attempt at mass
mental therapy. It is a reasoned and mature communication approach
to the selection of message, messenger, and method of delivery.

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 Critical equipment A piece of equipment or a structure whose failure, or not performing
to design specification, has the potential to result in a Major Accident
Event (e.g. fatality, serious environmental effects, including impairment
of ecosystem function, ongoing significant social issues, significant
adverse attention from national media or non-government organizations
(NGO), or loss of license to operate).

Emergency scenario An abnormal occurrence that can pose a threat to the safety or health
of employees, customers, local communities, or which can cause
damage to assets or the environment.

Goal A long-term strategic position that has been established that must be
attained to satisfactorily manage an HSSE issue.

Guidelines Minimum requirements for ASCOPE members and form the basis for
the development and application of HSSE management systems at
all levels of companies.

Hazard Source, situation, or act with a potential for harm in terms of human
injury or ill health, or a combination of these. Also hazards, in these
Management Standards, include an element of an organization’s
activities or products or services that can interact with the environment.

Incident Work related event (s) during which injury, illness, or fatality actually
occurred (i.e. accident), or could have occurred (i.e. close call/near miss).

Inspection A comprehensive survey of all or part of a workplace in order to detect

HSSE hazards. Inspections are normally performed during the regular
work hours of the agency, except as special circumstances may
require. Inspections do not include routine workplace surveillance of
occupational health conditions.

Lagging indicator A measurement of the impact of organization’s activities, particularly

when things go wrong.

Leading indicator A measurement of inputs to performance (i.e. those things that are managed
in order to prevent things going wrong). It indicates the effectiveness of the
management system and the degree of its implementation.

Management of change A systematic process for addressing HSSE risks arising from proposed
change(s).

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Management system Management processes and documentation that collectively provide a
systematic framework for ensuring that tasks are performed correctly,
consistently and effectively to achieve a specified outcome and to drive
continual improvement in HSSE performance. A systematic approach
to management requires: an assessment of what needs to be done;
planning to achieve the objective; implementation of the plan; and
review of performance in meeting the set objective. A management
system also considers employees and contractors, and resource and
documentation requirements.

Non-compliance Failure, act or state of not complying with regulatory requirements and
other HSSE requirements the organization subscribes to.

Preventive action An action implemented to prevent the occurrence of a potential

non-conformance or incident. The preventive action is commensurate
with the severity of the potential non-conformance or incident.

Project development Conceptual design, detailed design, prior to construction.

process

Record A document that shows what kinds of activities are being performed
or what kind of results is being achieved. It is always documented and
provides evidence about the past.

Risk The risk of an activity/product/service is the product of likelihood of

an impact on the HSSE of people, the environment, the community or
property, and the severity of that impact. A significant risk is a risk that
results in or has the potential to result in a significant HSSE impact.

Risk assessment The systematic evaluation of the degree of risk posed by an activity
or operation. The process of using the results of risk analysis to rank
and/or compare them with acceptable risk criteria or goals.

Stakeholder Any person or group that may be affected financially or by safety, health,
environment aspects and community performance from the company
or its operations. Stakeholders may include: employees, contractors,
suppliers, the Board of Directors, shareholders, investment analysts,
lending and other financial institutions, governments and government
departments, neighbors of our operations and minority groups.

ASCOPE HSSE
Management System Guidelines 30
 Subject Matter Expert Subject Matter Expert or SME is a competent individual having a
combination of attributes such as knowledge, skills, abilities and
attitudes providing adequate assurance of successful performance
on a particular subject. SME can be in-house personnel or external
resources.

ASCOPE HSSE
31 Management System Guidelines
 Published by :

PTT Public Company Limited (Head office)

555 Vibhavadi Rangsit Rd., Chatuchak, Bangkok 10900 THAILAND