INDIAN RAILWAYS

RESEARCH DESIGN & STANDARDS ORGANIZATION

Manak Nagar, Lucknow-226011

EXPRESSION OF INTEREST
For
Development of specifications to meet the enclosed functional requirements for Guard
Comfort Kit using Axle-end cap mounted generator to be installed in Guard Vans-
(BVCM/ BVZI/BVZC) of Freight Trains.
EOI No. WD-03-2015 (Closing date 15th May’2015)
For more details please visit www.rdso.indianrailways.gov.in

RDSO is the sole Research, Design and Standards Organization of Indian Railways, dedicated to create &
adopt technology solutions for Indian Railways. Wagon Directorate of RDSO is dealing with design and
development of wagon items, its assemblies/sub-assemblies.

Guard Vans are used mostly as last vehicles in freight trains & are manned by train guard. Currently the
guard vans do not carry any power generating source & hence no power consuming fittings (light/ fan) are
fitted inside the guard vans. The guard van is a partially covered vehicle & has a covered cabin for the
guard. It is proposed to develop a guard comfort kit including Light/ Fan/ Mobile charging facilities for the
guard using an Axle end cap mounted generator as the prime power generating sources & associated light/
fan/switch fittings.

Owing to guard vans being part of freight trains, they generally lie unattended in freight maintenance lines/
sick lines/ w’shops & are hence prone to theft/ vandalism. Thus, instead of other conventional power
generating sources such as belt driven axle mounted generator (used in self generating passenger coaches) or
solar panels, which are prone to theft/ vandalism, it is proposed to provide power using an axle end- cap
mounted generator.

This EOI is being floated to finalize specifications to meet the enclosed functional requirements for Guard
Comfort Kit using Axle-end cap mounted generator to be installed in Guard Vans- (BVCM/ BVZI/BVZC)
of Freight Trains.

Interested firms/organizations may apply in the enclosed proforma as response to this EOI latest by
15/05/2015. Clarification, if any, may be sought from:

Director (WD-II),
Room No 19, Wagon Directorate,
Annexe I Building,
Research Design&StandardsOrganization (RDSO),
Manak Nagar, Lucknow-226011;
Mob: 0-9794863029
BSNL Phone: (0522) – 2465773,
BSNL Fax: (0522) – 2452494,
e-mail: pm1rdso@gmail.com

Encl: As Above
Director (WD-II)
For Director General(Wagon)
 FORMAT FOR LETTER OF RESPONSE

Respondents Ref No.: Date:

Executive Director (Wagon)

Wagon Directorate, Annexe -1 Building
Research Designs & Standards Organization
Ministry of Railways
Manak Nagar
Lucknow - 226011
Uttar Pradesh, India

Dear Sir,

Subject: RESPONSE TO – EOI FOR PARTICIPATION ________________

1.We, the undersigned, offer the following information in response to the Expression of Interest
sought by you vide your Notification No._______, dated _____.

2. We are duly authorized to represent and act on behalf of ________________ (hereinafter the
“respondent”)

3. We have examined and have no reservations to the EOI Document including Addenda No(s)
______________________.
4. We are attaching with this letter, the copies of original documents defining: -

4.1.The Respondent’s legal status;

4.2. Its principal place of business;

4.3.Its place of incorporation (if respondents are corporations); or its place of registration (if
Respondents are cooperative institutions, partnerships or individually owned firms);

4.4. Self certified financial statements of Last three years, clearly indicating the financial turn over
and net worth.
4.5. Copies of any market research, business studies, feasibility reports and the like sponsored by
the respondent, relevant to the project under consideration.

5. We shall assist MoR and/or its authorized representatives to obtain further clarification from us, if
needed.

5.1.RDSO and/or its authorized representatives may contact the following nodal persons for
further information on any aspects of the Response:

E Mail
S. No. Contact Name Address Telephone
1
2

6.This application is made in the full understanding that:

a. Information furnished in response to EOI shall be used confidentially by RDSO for the purpose of
development of the project.

b. RDSO reserves the right to reject or accept any or all applications, cancel the EOI and subsequent
bidding process without any obligation to inform the respondent about the grounds of same.

c. We confirm that we are interested in participating in development of the project.

7. We certify that our turnover and net worth in the last three years is as under:

Financial Year Turn over Net worth

8. In response to the EOI we hereby submit the following additional details annexed to this application.

8.1. Details of various items being manufactured/consultancy undertaken.

8.2. Details of customer(s) and supplies made in the field of item under EOI.

8.3. Experience and expertise for the items proposed in EOI.

8.4. Details of man-power with their qualification and experience.

8.5. Detailed proposal for items proposed in EOI including alternative proposal, if any.

8.6. Details of Intellectual Property Rights (IPR) held, patent filed/held and MOU/agreement signed.

8.7. Details of ISO certification.

8.8. Undertaking as per Annexure-A

9. The undersigned declare that the statements made and the information provided in the duly completed
application are complete, true, and correct in every detail. We also understand that in the event of any
information furnished by us being found later on to be incorrect or any materialinformation having been
suppressed, RDSO may delete our name from the list of qualifiedRespondents. We further understand that
RDSO will give first preference to the applicants considered relevant for the purpose.

10. Our response is valid till (date in figures and words):___________________________________

Yours sincerely,

(Sign)
NAME
In the Capacity of
Duly authorized to sign the
response for and on behalf of

Date
 Annexure-A

(To be taken on non-judicial stamp paper of appropriate value as applicable in the respective state and duly
notarised & witnessed)

UNDERTAKING

I, son of ……………… aged about …..... Years resident of ………….. do hereby solemnly affirm as under

1. That the deponent is the Authorised signatory of (Name of the Sole Proprietorship Concern/ Partnership
Firm/ Registered Company/ Joint Venture).

2. That the deponent declares on behalf of (Name of the Sole Proprietorship Concern/ Partnership Firm/
Registered Company/Joint Venture) that:

a) In regard to matters relating to the security and integrity of the country, no charge sheet has been filed
by an agency of the Government / conviction by a Court of Law for an offence committed by the ---------------
--------------------(name of the entity)or by any sister concern of the ----------------------------------(name of the
entity ) would result in disqualification.

b) In regard to matters other than the security and integrity of the country, ---------------(name of the entity)
has not been convicted by a Court of Law or indicted / passed any adverse order by a regulatory authority
against it or it’s any sister concern which relates to a grave offence, or would constitute disqualification.
Grave offence is defined to be of such a nature that it outrages the moral sense of the community.

DEPONENT

VERIFICATION

I declare that the contents of para 1 to 2 above are true as per my knowledge and nothing has been
hidden.

DEPONENT
Functional Requirements for Guard Comfort Kit using Axle-end cap mounted generator to be installed in
Brake Vans- BVCM/ BVZI/BVZC

1. Purpose:
The end purpose is to provide Light, Fan, Mobile Charging facility inside Guard Van using
axle end-cap mounted generator alongwith its associated equipment (Batteries, Inverter,
Light, Fan, Switch, Socket, Any other) & necessary connections.
2. About the Guard Van:
Guard Vans are used mostly as last vehicles in freight trains & are manned by train guard.
Owing to guard vans being part of freight trains, they generally lie unattended in freight
maintenance lines/ sick lines/ w’shops. Currently the guard vans do not carry any power
generating source & hence no power consuming fittings (light/ fan) are fitted inside the
guard vans. The guard van is a partially covered vehicle & has a covered cabin for the guard.
The guard Vans, as part of freight trains mostly work at low road speeds. Loaded freight
trains could be expected to operate at average speeds of 25-30 kmph. (Although running
speeds could be as high as 75 kmph- Loaded or 100 kmph empty). Since it is proposed to
provide power using an axle end- cap mounted generator, it is pertinent to mention the
type of axle end arrangements in the different types of brake vans:
S.No. Type of Guard Van Axle End Arrangement
1 BVZC Cylindrical roller bearing with axle box front cover as per
fig.1
2 BVZI Spherical roller bearing with axle box front cover as per
fig.2
3 BVCM Cartridge roller bearing with end cap as per fig.3

AXLE BOX COVER

Fig.1:Showing axle end arrangement of BVZC Brake van.
`

AXLE BOX COVER

Fig. 2: Showing axle end arrangement of BVZ1 Brake van.

AXLE BOX END CAP

Fig. 3: Showing axle end arrangement of BVCM Brake van.

For reference & for the purpose of better understanding, an illustration of the proposed
Axle End Cap Mounted generator is also pictorially depicted below:
3. Functional Proposal:
Broadly two options of equipment arrangements are proposed to be developed:
(A) Fixed/ Pre-Installed equipment powered by one or more Axle End Cap mounted
generator(s): Under this option, equipment detailed in 3.1 shall be fixed/ permanently
mounted inside the guard van & the equipments would be powered by the axle end cap
mounted generator(s).
(B) Portable Integrated Equipment Set capable to be powered & charged using axle end cap
mounted generator(s): Under this option, a portable self contained unit incorporating a
LED light, Fan & USB charging port, with requirements detailed in 3.2 below, is proposed
to be developed capable to be powered & charged using the axle end cap mounted
generator(s).

3.1 Technical Requirements of Equipment to be mounted/ fixed permanently in Guard Van

(Under OPTION A, above): The technical requirements of the proposed to be fitted
equipments are detailed below:
S.No. Equipment Tech Requirements
1 Light Fitting:  LED Light (for low power consumption)
Table Mounted  10 W (Min) for Table Mounted & 15 W (Min) for
(Two Fittings) Roof Mounted
AND  Self Contained Unit with light source, reflector,
Roof Mounted anti pilferage arrangement, connectors & other
(One Fittings) required essentials.
2 Fan Fitting:  8” (Min) Fans, Wall mounted with manual/ auto
Wall Mounted swivel arrangement.
(Two Numbers)  Power Consumption 30 W (max)
 Self Contained Unit with anti pilferage
arrangement, connectors & other required
essentials.
3 Switch board with  USB port for Mobile Charging
Mobile Charging  Switch board to incorporate switches needed for
Point (Two Lights & Fans.
numbers, Wall
mounted)
4 Battery Back-up  On board battery in a concealed/ pilfer-proof
location/ arrangement, that could be charged
using the axle end cap mounted generator &
could be used for powering the light/ fan fittings
when the brake van is stationary/ moving at low
speeds.

Mounting/ Location of Equipment:

The proposed location of the equipment, detailed in 3.1 above, is shown in the attached
schematic layout diagram. However, the locations marked are tentative & can be revised
based on recommendations/ requirements/ selection of the supplier.
 3.1.2 Other Requirements:
3.1.2.1 Protection against Pilferage/ Vandalism:
Guard Vans , during operations, typically lie unmanned in yards/
examination lines. The equipment has hence to be designed/ packaged/
mounted in a manner to ensure protection against vandalism & pilferage.
Equipment constituents such light fittings, fans are to be especially cared-
for. Wherever possible these equipment are to be mounted in a sealed,
tamper proof manner to guard against theft/ damage.

3.1.2.2 Maintenance Requirements:

Typically freight trains follow a 35 day maintenance schedule. Thus all

equipment should necessarily meet the minimum requirement that no
attention/ examination is needed for atleast 40 days of usage. Further,
the equipment (such as fan/ light fittings) should be so chosen that
maintenance frequency coincides with the presently prescribed
maintenance schedule of the guard vans i.e. POH (Periodic Overhaul) in
24 months frequency.
The maintenance requirement of each equipment, should be detailed by
the supplier.

3.1.2.3 Internal Wiring:

The internal wiring from/ to the switch board, should be properly

ducted using conduits/ pipes, securely mounted on the guard van’s
roof/ wall.

3.2 Technical Requirements of Portable Integrated Equipment Set capable to be powered &
charged using axle end cap mounted generator(s) (Under OPTION B, above): The technical
requirements of the proposed portable, integrated equipment are detailed below:
S.No. Equipment Tech Requirements
1 General  Should be an integrated, portable unit
incorporating a LED light source, a fan & a USB
charging port.
 Should include a chargeable battery.
 The Light/ Fan/ Mobile charging port should be
capable of operating using direct supply being
fed by the axle end cap mounted generator or
the unit’s chargeable battery. The unit should
hence include a power cord with the necessary
male/female connectors to be connected from
output supply cord of the axle end cap mounted
generator.
 Since the unit would need to be physically carried
to & from the guard van, the unit should be low
weight, compact & handy, with suitable lifting/
carrying handles.
2 LED Light in the  10 W (Min).
unit:  Self Contained Unit with light source, reflector
 connectors & other required essentials.
2 Integrated Fan  8” (Min) Fans,Power Consumption 30 W (max)

3 USB port for  Incorporated in the unit.

Mobile Charging
4 Rechargeable  Rechargeable battery of sufficient capacity to
Battery ensure operations of Light/ Fan of the integrated
unit for atleast 4 hrs after full charge.

4. Details to be provided by Bidders to enable framing of Specifications:

The following details should be forwarded by interested stakeholders as part of their response
against the EoI:
(A) Details regarding Axle End Cap Mounted Generator:
A.1 Dimensional Details (Size & Weight)
A.2 Details of Mounting arrangement.
A.3 Technical details of components: Windings, Type/ Mat of Stator/ No. of Poles/ Bearings
used/ Other component details. It be also confirmed whether one or multiple axle end
cap mounted generators would be needed to satisfactorily meet the electrical power
requirement of fittings detailed in the above functional requirements.
A.4 Min road speed at which generation starts alongwith fitness to operate till road speed of
120 kmph.
A.5 Capacity to withstand shocks/ generation.
A.6 Type / Class of insulation.
A.7 Testing procedure/ Test Protocol to validate working on Test Bench.
A.8 Design measures to prevent pilferage/ damages due to vandalism.
A.9 Maintenance Requirements including periodic & repair maintenance.
A.10 Governing IS/ International specs for any of the above or any other technical
features.
A.11 Any other relevant feature/ Details.

(B) Details regarding Fixed/ Pre-Installed equipment:

B.1 Technical Details of Lights: Wattage, Type of Fitting, Make (If a particular make is
proposed), Anti-Pilferage arrangement/ features.
B.2 Technical Details of Fans: Wattage, Size, Make (If a particular make is proposed), Anti-
Pilferage arrangement/ features.
B.3 Technical Details of Switch Board/ Mobile Charging Point: Wattage, Size, Number, Make
(If a particular make is proposed), Anti-Pilferage arrangement/ features.
B.4 Technical details of Battery included in the unit. Capacity, Type.
B.5 Details/ Proposed arrangement for wiring/ connections to axle generator/ switches.
B.6 Maintenance Requirements including periodic & repair maintenance.
B.7 Governing IS/ International specs for any of the above or any other technical features.
B.8 Any other relevant feature/ Details.
(C) Details regarding Portable Integrated Equipment Set
C.1 Technical Details of the Integrated Unit: Wattage of Lights, Type, Wattage, Size of Fan,
Wattage, Size, Number of switches & mobile charge point, Make (If a particular make is
proposed), Anti-Pilferage arrangement/ features.
C.2 Details/ Proposed arrangement for wiring/ connection to axle generator/ switches.
C.3 Maintenance Requirements including periodic & repair maintenance.
C.4 Governing IS/ International specs for any of the above or any other technical features.
C.5 Any other relevant feature/ Details.

Apart from the above details, the respondents to the EoI may also kindly forward relevant details
pertaining to:

(a) Brief of the Company & projects undertaken recently.

(b) Details of an existing/ similar product, as detailed in the functional requirements.
(c) Contact details.
(d) Willingness to develop prototype & supply initial lot of axle end cap mounted generators
alongwith above detailed equipment for 50 nos of guard brake vans (BVCM type), on which
initial trials are contemplated.
PROPOSED CONCEPTUAL LOCATION/ LAYOUT OF FITTINGS IN INTERIOR OF GUARD BRAKE VAN

Possible location for fitting LED

Possible location for mounting of light on end wall
Fan & switch board including
charger fitting on side wall

Cabin Door

Photograph of existing interiors of guard van (BVZI) showing recommended locations for light,
fan & switch board. Please note that the guard van interiors include similar set-up (of chair/ fixed
table) on the other diagonal end of the cabin also, hence the light, fan, switch board fittings
would need to be replicated on the diagonal opposite end of the cab, also.
Recommended location of Light
fitting on roof