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http://www.niso.

org/news/events/2011/nisowebinars/rda/

The Future of Integrated


Library Systems
Part One: RDA & Cataloging

May 11, 2011

Speakers: Robert Maxwell & John Espley


The Future of the ILS :
The Potential of RDA
NISO Webinar May 11, 2011

Robert L. Maxwell
Chair, Special Collections and Formats Catalog
Department
Harold B. Lee Library
Brigham Young University
Provo, Utah, U.S.A.
Entity-Relationship Model
• Entity: Something that can be distinctly
identified.
• Relationship: An association between two or
more entities.
• Attribute: A characteristic that may identify
instances of entities or relationships.
Entity-Relationship Diagramming

• Entities Entity

• Relationships Relationship

• Attributes Attribute
Entity-Relationship Diagramming

Attribute 1

Entity 1 Attribute 2

Relationship

Attribute 1

Attribute 2 Entity 2
FRBR Entities
• Group 1: The products of intellectual or artistic endeavor.
Sometimes called “the primary entities.”
– Work: a distinct intellectual or artistic creation
– Expression: the intellectual or artistic realization of a work
in some form (e.g. alpha-numeric, musical notation)
– Manifestation: the physical embodiment of an expression
(e.g. a print publication)
– Item: a copy of a manifestation
FRBR Relationships (Group 1)
Work

realized through

Expression

embodied in

Manifestation

exemplified by

Item
FRBR/FRAD Entities
• Group 2: entities responsible for Group 1
entities
– Person
– Family
– Corporate body
FRBR Entities
• Group 3: entities that can be subjects of
works
– Any group 1 or group 2 entity, and
– Concept
– Object
– Event
– Place
FRBR Relationships (Gps 1-2)
Work: Gone with the wind created Person: Margaret Mitchell
by

realized through

Expression: 1st German


Expression: 1st English
expression
Expression has a
translation

Person: Martin Beheim- translated by


Schwarzbach
FRBR/RDA Attributes

• FRBR, a model, defines attributes, but does


not tell us how to record the data
• RDA, a cataloging code, defines attributes and
does tell us how to record the data
Attributes of Person
in RDA
Person Entity Attributes
Person : Mitchell, Margaret
(Margaret Munnerlyn),
1900-1949

Preferred name: Mitchell, Margaret

Fuller form of name: Margaret Munnerlyn

Variant name: Marsh, John Robert, Mrs.

Date of birth: 1900 November 8

Date of death: 1949 August 16

Gender: female

Place of birth: Atlanta, Ga.

Language of the person: English


Possible Cataloger Form
Person description
Preferred name: Mitchell, Margaret
Fuller form : Margaret Munnerlyn
Variant name: Marsh, John Robert, Mrs.
Date of birth: 1900 November 8
Date of death: 1949 August 16 Country associated with person: U.S.
Period of activity: Field of activity: American literature
Title: Profession: author
Other designation: Biographical information:
Gender: female Language of the person: English
Place of birth: Atlanta, Ga. Affiliation:
Place of death:

System-generated label: Mitchell, Margaret


(Margaret Munnerlyn), 1900-1949
Person Entity Attributes (MARC)
046 $f 19001108 $g 19490816
100 1 $a Mitchell, Margaret $q (Margaret Munnerlyn), $d 1900-
1949
400 1 $a Marsh, John Robert, $c Mrs., $d 1900-1949
370 $a Atlanta, Ga. $c U.S.
372 $a American literature
374 $a author
375 $a female
377 $a eng
Attributes of
Work in RDA
Work Entity Attributes
Work (Gone with the wind)

Preferred title: Gone with the wind

Form of work: Novel

Date of work: 1936

History of the work: Romantic novel first published in


May 1936; it won the Pulitzer Prize in 1937.

Summarization of the content: Scarlett O’Hara, the


spoiled daughter of a well-to-do plantation owner, must
overcome the challenges facing the South during and
after the Civil War
Possible Cataloger Form
Work description
Preferred title: Gone with the wind
Variant title:
Form of work: novel
Date of work: 1936
Place of origin:
Other distinguishing characteristic:
History of the work: Romantic novel first published in May 1936; it won the Pulitzer
Prize in 1937.
Summarization of the content: Scarlett O’Hara, the spoiled daughter of a well-to-do
plantation owner, must overcome the challenges facing the South during and after
the Civil War.

System-generated label: Mitchell, Margaret (Margaret


Munnerlyn), 1900-1949. Gone with the wind
ER Database

Work: Mitchell, Margaret Person: Mitchell, Margaret


(Margaret Munnerlyn), created (Margaret Munnerlyn),
1900-1949. Gone with the by 1900-1949.
wind
ER Database Person: Mitchell, Margaret
Work: Mitchell, Margaret
(Margaret Munnerlyn), created
(Margaret Munnerlyn),
1900-1949. Gone with the by 1900-1949.
wind

Expression: Mitchell,
realized through
Margaret (Margaret
Munnerlyn), 1900-1949.
Expression: Mitchell, Gone with the wind.
Margaret (Margaret has a Spanish (Luaces and
Munnerlyn), 1900-1949. translation Gómez de la Serna)
Gone with the wind.
English
translated by

Person: Luaces, Juan G. de

Person: mez de la Serna,


Julio
Possible Cataloger Form
Manifestation description
Title proper: Gone with the wind
Statement of responsibility: Margaret Mitchell
Edition statement: [First edition]
Place of publication: New York, NY
Publisher’s name: Macmillan
Date of publication: 1936
Copyright date: ©1936
Series statement:
Carrier type: volume
Extent: 1037 pages
Dimensions:22 cm
Identifier (ISBN):
ER Database Person: Mitchell, Margaret
Work: Mitchell, Margaret
(Margaret Munnerlyn), created
(Margaret Munnerlyn),
1900-1949. Gone with the by 1900-1949.
wind

realized through

Expression: Mitchell, embodied in


Margaret (Margaret
Munnerlyn), 1900-1949.
Gone with the wind.
English

Manifestation:
Format: volume
Publisher: New York, NY :
Macmillan, 1936
Edition: [First edition]
ER Database Person: Mitchell, Margaret
Work: Mitchell, Margaret
(Margaret Munnerlyn), created
(Margaret
1900-1949. Gone with the by Munnerlyn), 1900-1949.
wind

realized through

Expression: Mitchell, embodied in


Margaret (Margaret
Munnerlyn), 1900-1949.
Gone with the wind.
English Manifestation:
Format: volume
Manifestation:
Publisher: New York : Scribner,
Format: volume 2011

Publisher: New York, NY : Edition: 75th anniversary


Macmillan, 1936 edition

Edition: [First edition]


ER Database Person: Mitchell, Margaret
Work: Mitchell, Margaret
(Margaret Munnerlyn), created
(Margaret Munnerlyn),
1900-1949. Gone with the by 1900-1949.
wind
Manifestation:
realized through Format: volume
Publisher: New York :
Macmillan, 1961
Expression: Mitchell, embodied in
Margaret (Margaret Edition: Anniversary edition
Munnerlyn), 1900-1949.
Gone with the wind.
English Manifestation:
Format: volume
Manifestation:
Publisher: New York : Scribner,
Format: volume 2011

Publisher: New York, NY : Edition: 75th anniversary


Macmillan, 1936 edition

Edition: [First edition]


ER Database Navigation
Work: Cameron, Judy. The
art of Gone with the wind.

has a subject Work: Mitchell, Margaret


Derived
(Margaret Munnerlyn),
from 1900-1949. Gone with the
wind.
Work: Gone with the wind
(Motion picture)
Parody of

has a subject
Work: Randall, Alice, 1959-
The wind done gone.
Work: Haskell, Molly.
Frankly, my dear : Gone
with the wind revisited.
ER Database Navigation
Work: Cameron, Judy. The
art of Gone with the wind.

has a subject Work: Mitchell, Margaret


Derived
(Margaret Munnerlyn),
from 1900-1949. Gone with the
wind.
Work: Gone with the wind
(Motion picture)
Parody of

has a subject
Work: Randall, Alice, 1959-
The wind done gone.
Work: Haskell, Molly.
Frankly, my dear : Gone
with the wind revisited.
ER Database Navigation
Work: Mitchell, Margaret Expression: Mitchell,
(Margaret Munnerlyn), Margaret (Margaret
1900-1949. Gone with the Munnerlyn), 1900-1949.
wind. Gone with the wind.
Expression: Mitchell, Spanish (Luaces and
Margaret (Margaret Gómez de la Serna)
Munnerlyn), 1900-1949. realized through

Gone with the wind.


English (Text)

Expression: Mitchell, Expression: Mitchell,


Margaret (Margaret Margaret (Margaret
Munnerlyn), 1900-1949. Munnerlyn), 1900-1949.
Gone with the wind. Gone with the wind.
English (Spoken word) Spanish (Cané F.)
ER Database Navigation
Work: Mitchell, Margaret Expression: Mitchell,
(Margaret Munnerlyn), Margaret (Margaret
1900-1949. Gone with the Munnerlyn), 1900-1949.
wind. Gone with the wind.
Expression: Spanish (Luaces and
Mitchell, Margaret Gómez de la Serna)
(Margaret realized through

Munnerlyn), 1900-1949.
Gone with the wind.
English (Text)

Expression: Mitchell, Expression: Mitchell,


Margaret (Margaret Margaret (Margaret
Munnerlyn), 1900-1949. Munnerlyn), 1900-1949.
Gone with the wind. Gone with the wind.
English (Spoken word) Spanish (Cané F.)
ER Database Navigation
Expression: Mitchell,
Manifestation:
Margaret (Margaret
Format: Playaway Munnerlyn), 1900-1949.
embodied in
Publisher: Playaway, Gone with the wind.
©2009 English (Spoken word)

exemplified by Item: copy in Main Library at


Special Collections Desk.
Item: copy in Main Library at
Media Center Desk. Accession no. G23900
Accession no. G23900 Does not circulate. May be used
Item: copy in Main Library at
2-week circulation. Media Center Desk. in Reading Room.

Status: CHECKED OUT Accession no. G23901


2-week circulation.
Status: AVAILABLE
ER Database Navigation
Expression: Mitchell,
Manifestation:
Margaret (Margaret
Format: Playaway Munnerlyn), 1900-1949.
embodied in
Publisher: Playaway, Gone with the wind.
©2009 English (Spoken word)

exemplified by Item: copy in Main Library at


Special Collections Desk.
Item: copy in Main Library at
Media Center Desk. Accession no. G23900
Accession no. G23900 Does not circulate. May be used
Item: copy in Main Library at
2-week circulation. Media Center Desk. in Reading Room.

Status: CHECKED OUT Accession no. G23901


2-week circulation.
Status: AVAILABLE
ER Database Retrieval
Person description
Preferred name: Mitchell, Margaret
Fuller form : Margaret Munnerlyn
Variant name: Marsh, John Robert, Mrs.
Date of birth: 1900 November 8
Date of death: 1949 August 16 Country associated with person: U.S.
Period of activity: Field of activity: American literature
Title: Profession: author
Other designation: Biographical information:
Gender: female Language of the person: English
Place of birth: Atlanta, Ga. Affiliation:
Place of death:
System-generated label: Mitchell, Margaret
(Margaret Munnerlyn), 1900-1949
ER Database Retrieval
Person description
Preferred name: O’Connor, Flannery
Fuller form : Mary Flannery
Variant name: O’Connor, Mary Flannery
Date of birth: 1925 March 25
Date of death: 1964 August 3 Country associated with person: U.S.
Period of activity: Field of activity: American literature
Title: Profession: author
Other designation: Biographical information:
Gender: female Language of the person: English
Place of birth: Savannah, Ga. Affiliation:
Place of death: Milledgeville, Ga.
System-generated label: O’Connor, Flannery (Mary
Flannery), 1925-1964
ER Database Retrieval
Person description
Preferred name: Walker, Alice
Fuller form : Alice Malsenior
Variant name: Leventhal, Alice Walker
Date of birth: 1944 February 9
Date of death: Country associated with person: U.S.
Period of activity: Field of activity: American literature
Title: Profession: author
Other designation: Biographical information:
Gender: female Language of the person: English
Place of birth: Eatonton, Ga. Affiliation:
Place of death:
System-generated label: Walker, Alice (Alice
Malsenior), 1944-
ER Database Retrieval
Person description
Preferred name: Miller, Caroline
Fuller form : Caroline Pafford
Variant name:
Date of birth: 1903 August 26
Date of death: 1992 July 12 Country associated with person: U.S.
Period of activity: Field of activity: American literature
Title: Profession: author
Other designation: Biographical information:
Gender: female Language of the person: English
Place of birth: Waycross, Ga. Affiliation:
Place of death: Waynesville, N.C.
System-generated label: Miller, Caroline (Caroline
Pafford), 1903-1992
ER Database Retrieval
Database Search
Preferred name:
Fuller form :
Variant name:
Date of birth:
Date of death: Country associated with person:
Period of activity: Field of activity: American literature
Title: Profession: author
Other designation: Biographical information:
Gender: female Language of the person:
Place associated with person: Ga. Affiliation:
ER Database Retrieval
Georgia women authors in the Library Collection

Person: Miller, Caroline (Caroline Pafford), 1903-1992.

Person: Mitchell, Margaret (Margaret Munnerlyn), 1900-1949.

Person: O’Connor, Flannery (Mary Flannery), 1925-1964.

Person: Walker, Alice (Alice Malsenior), 1944-


ER Database Retrieval
Expression: Le Guin, Ursula
Manifestation:
K., 1929- Direction of the
Format: volume road. English
embodied in
Publisher: Foolscap Press,
2007

printer

Corporate body: Foolscap


Press
ER Database Retrieval
Database Relationship Search
...
composer
choreographer
creator
Choose a relationship editor
film director
to retrieve: film producer
illustrator
performer
printer
television producer
...
ER Database Retrieval
Printers in the Library Collection
...

Person: Fontana, Antonio.

Corporate body: Foolscap Press.

Person: Ford, John.

Corporate body: Fortune Press.


...
ER Database Retrieval

Work: Kolupaev, Viktor Person: Kolupaev, Viktor


Dmitrievich, 1936- Kacheli created
Dmitrievich, 1936-
otsheloika by

realized through
has a genre

Expression: Kolupaev,
Viktor Dmitrievich, 1936-
Kacheli otsheloika. English Concept: Science fiction
ER Database Retrieval
Person description
Preferred name: Kolupaev, Victor Dmitrievich
Fuller form :
Variant name: Kolupayev, Victor
Date of birth: 1936 September 19
Date of death: 2001 June 4 Country associated with person: Russia
Period of activity: Field of activity: Russianliterature
Title: Profession: author
Other designation: Biographical information:
Gender: male Language of the person: Russian
Place of birth: Sakha, Russia Affiliation:
Place of death:
System-generated label: Kolupaev, Victor
Dmitrievich , 1936-2001
ER Database Retrieval
Database Relationship Search
...
composer
choreographer
creator
Choose a relationship editor
film director
to retrieve: film producer
illustrator
performer
printer
television producer
...
ER Database Retrieval

Person: [set of Russian


created
person entities]
by
Work: [Target set]

has a genre

Concept: Science fiction


ER Database Retrieval
Database Relationship Search
...
Road fiction
Romances
clef
Choose a genre Romantic suspense fiction
Science fiction
to retrieve: Science fiction films
Science fiction radio programs
Sea stories
Short films
...
ER Database Retrieval

Person: [set of Russian


created
person entities]
by
Work: [Target set]

realized through
has a genre

Expression: [English-
language expressions]
Concept: Science fiction
ER Database Retrieval
Russian science fiction in English translation in the Library Collection
...
Expression: Bulgakov, Mikhail Afanasevich, 1891-1940. Rokovye iaitsa. English.
Manifestation: The fatal eggs. London, 2003.

Expression: Bulychev, K. (Kirill). Li͡udi and Chudesa v Gusli͡are. English.


Manifestation: Half a life, and other stories. New York, 1977.

Expression: Kolupaev, Viktor Dmitrievich, 1936- Kacheli otsheloika. English.


Manifestation: Hermit’s swing. New York, 1980.

Expression: Strugat͡skiĭ, Arkadiĭ Natanovich. Dalekai͡a raduga. English.


Manifestation: Far rainbow. New York, 1979.

...
How do we get there?
• Implement RDA
– Agree to include attributes in entity descriptions
that will allow for accurate retrieval
• Design a working Entity-Relationship database
structure
• Devise ways to deal with legacy MARC data
The Future of the ILS :
The Potential of RDA

NISO Webinar May 11, 2011

Robert L. Maxwell
robert_maxwell@byu.edu
The Future of ILS:
What an Ideal ILS Might Look Like

John Espley
NISO Webinar
May 11, 2011
Overview

1. RDA Implementation Scenarios


2. RDA Workflow
3. Simpler RDA Cataloging
4. VTLS RDA/FRBR Extensions
5. Cataloging Assistance
RDA

• Implementation scenarios
Number 3 – Flat file data structure
Number 2 – Linked bibliographic and authority records
Number 1 – Relational/Object oriented data structure
The system of the future!
RDA Workflow

Implementation Scenario 1 the future


Create Work
Add Expression
Add Manifestation
Add Item/Holdings

Later, when additional Manifestations are acquired


 Add Expression, if needed
 Add Manifestation
Metadata and RDA

• MARC
Dead?
• Dublin Core
• MODS
• XML
• RDA Vocabularies
• Many others

• Metadata Management System


RDA Work Record

Preferred title
Form of work
Date of work
Authorized access point associated with work
Primary
Secondary
Notes
Subjects
Concept, Object, Event, Place
RDA Expression Record

 Content type
 Language of Expression
 Date of Expression
 Other distinguishing characteristics
 Notes
 Authorized access point associated with Expression
RDA Manifestation Record
 Title proper
 Statement of responsibility
 Edition statement
 Publication statement
Place, publisher, date
 Series statement
 Notes
 Media type
 Carrier type
 Extent
RDA Work template
RDA Work record
Display Work record
1.10 RDA Expression Template
Display RDA Work and Expression
Add RDA Manifestation
RDA Manifestation Template
RDA Manifestation record
Work, Expression, Manifestation
Simpler RDA Cataloging

When additional Manifestations are acquired


 Add Expression, if needed
• Different language
• Different performance
• Different content type
Text, Spoken word, Performed music, etc.
• Different text
 Add Manifestation
Adding a new RDA Manifestation
A new RDA Manifestation
Two RDA Manifestations
The other RDA Manifestation
A new RDA Expression
New RDA Expression
New RDA Expression
Add French RDA Manifestation
French RDA Manifestation
Two RDA Expressions
Display of Selected RDA Work
Expanding the Display
Further expanding the display
VTLS RDA/FRBR Extensions

Related Works
 Super Works
 Derivative Works

Reverse trees for better navigation


 Aggregates
Related Works

A motion picture based on a novel is a new work

A new play derived from a work


 Rosencrantz and Guildenstern Are Dead by Tom Stoppard

Need to relate the new work to the original work

Super Work or Derivative Work technique


 Super Work means all related Works are equal
 Derivative Work means related Works are subordinate to original Work
Derivative Work Technique
Super Work technique
“Normal” and “Reverse” Trees
“Normal” Tree
“Reverse” Tree
“Reverse” Tree
“Reverse” Tree
“Normal” Tree
RDA Cataloging Assistance

Cataloging assistance
 Templates for original cataloging
 RDA Toolkit
 Macros
 MARC content designation validation
 Authority record templates
Questions?

Thank you!

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