Medical Inventory Management System

PROJECT REPORT
ON
MEDICAL INVENTORY SYSTEM
NOOTAN POLYTECHNIC COLLEGE

IN PARTIAL FULFILLMENT OF REQUIREMENT OF
DIPLOMA OF COMPUTER ENGINEERING
GUIDED BY: PREPARED BY:

MR.G R SHAH RAVAL DHRUV
MR.C D PATEL (086500307555)
SUTHAR HARDIK
(086500307561)
YEAR-2011
SUBMITTED TO:
DEPARTMENT OF COMPUTER ENGINEERING
Nootan Polytechnic College (SSPC-2nd Shift),

Visnager-384351
CERTIFICATE
TO WHOM SO EVER IT MAY CONCERN
This is to certify that Raval Dhruv Y. (086500307555) &

Suthar Hardik J.(086500307561) seer VI (CE) has
completed his one full semester on project work titled
“MEDICAL INVETORY SYSTEM” satisfactorily in partial
fulfillment of requirement Of Diploma in Computer
Engineering, Gujarat Technological University, in the year
2011.
Internal Guide HOD External Guide
(Mr. Ghanshyam Shah) (Mr. Parth Patel)
(Mr. Chandesh Patel)
Date: / /2011
Place: Visnagar
NOOTAN POLYTECHNIC COLLEGE 2

ACKNOWLEDGEMENT
 With a deep sense of great respect i would like to extend my

heartiest thanks to all those who provided me immense help
and guidance during in our 6th semester.
 I would like thanks Mr.Parth patel (H.O.D of Computer Dept.)

for providing a Opportunity for A creating a Medical Invetory
system.
 Mr.Ghanshyam shah, Chandresh Patel, Mukesh Purani for

providing a vision about the system, their patience and
suggestions on improving.
 Our skill set through their constant guidance during this

system We have greatly benefited from their Regular review and
inspiration throughout the work.
 I express my gratitude to MY LECTURER for his timely help

and for showing keen interest in our work, which enabled us to
complete it in assigned span of time?
 Last but not the least i would like to mention here that i am greatly
indebted to each and Everybody Who has been associated with my
system at any stage but whose name does not find in this?

ABSTRACT
 Our project Medical Inventory System mainly focuse on the different

medical related item sales/return system, which is highly user
friendly easy to use, where in user can easy sales/return of item.
 We have developed this Medical Inventory System as our semester

project with a view to get familiar with the technology as well as with
windows utility.
 Our system mainly deals with diffrent type of Medical item, customer,
dealer very easily.
 Since we had time constraints we were not able to make out module
into live and living portal but would try for the same together with
the interference.

Table of Contents
SR.NO Topic Page no
1 Introduction 6
2 System Requirement Specification 9
3 Problem Identification 11
4 System Analysis 13
5 Priliminary Investigation 16
6 Feasibility Study 18
7 Problem Analysis 20
8 System Development Strategies 22
9 System Engg Paradigm Applied 24
10 Information gathering 28
11 System Flow Diagram 30
12 Data Flow Diagram 33
13 Data Dictionary 39
14 E-R Diagram 45
15 Input Design 48

16 Output Design 61
17 Testing And Implementation plan 69
18 Further Enhancement Of The System 70
19 Bibliography 71

INTRODUCTION
Project Profile
Project Title Medical Inventory System
Developed For Hari-Om Medical Store
Developed At Nootan Polytechnic College.
Objectives The main aim of the system is provide computerized

maintaining stock
Front End VB.Net 2008
Back End Sql Server 2008
Tools Microsoft Office 2007
Project Guide Ghanshyam Shah.
Chandresh Patel

Developed By Suthar Hardik J.
Raval Dhruv Y.
About The Organization
The organization of Hari Om Medical Store is establish in year 1995 which

are grown in full organization within.
 It is situated at 7,Maya Bazar , opposite Sonpari , visnagar.
 The owner of this Medical store is Mr. Kansara.
 The organization is concerned with the different Medical Related items.
 It is one of the popular Medical Store In Visnagar.
 In this Medical store many type of Items are maintain and sale.
 This Medical store cannot establish second branch.


SYSTEM
REQUIREMENT
SPECIFICATION

Software Requirement
Development Side
 Microsoft xp service pack 2 or upwards
 Sql Server 2008
 MS Office 2007
 MS Visual Studio 2008
 Crystal report 9.0 on later
Client Side
 Microsoft xp service pack 2 or upwards
 Sql Server 2008
Microsoft .Net Framework 3.5
Hardware Requirement
Development Side
 CPU : Pentium-IV processor or any
processor.
 HARDDISK : 40 GB or above.
 RAM : 256 MB or above.
Client Side
 CPU : Pentium-IV processor or any
processor.
 HARDDISK : 40 GB or above.
 RAM : 256 MB or above.

 DEVICE : printer

PROBLEM
IDENTIFICATION

Existing System
The existing Medical Store System is manual system.The main drawback of the
existing system is time consumption. There are number of records and hence a
larger number of registers have to be kept to the store.
This document required more storing space, more manpower and job become
tedious.
In Existing system following points are

observed:
 chances of errors and data processing time
 Timely Due to manual process, required more time to complete user

requirement
 It will increase updating is complicated.
 Security of data were not maintain
Need For The New System
 The existing of Medical Store System is manually which require more

paper work so it needs to computerized the system to get following benefits.
 Computer enhances easy and simple means of Storing information.

The space occupied for storing of information is reduced.
 Computers helps in fast retrieval of information .we can search

information in a short of time.
 Mintenance of data is very easy and workload is reduced.
 It’s a paperless system.
 We can generated report on demand.
 It will give faster modification.


SYSTEM
ANALYSIS

SYSTEM ANALYSIS
 Requirement analysis is a software engineering task that bridges the

gap between system engineering and software design. It provides
the software designer with a representation of information and
function that can be translated to data.
 Before developing any computerized system, it is imperative to

examine initially. The problem in the exiting system and also
ascertain the basic needs that should be fulfilled by the proposed
system the primary aspect of developing a full 1 fledged automated
system would be to learn the current procedure and the information
flow to locate the problem in the exiting system to identify what
recourses are used to discuss with user and their authority as to
what improvement must in the exiting system.
Definition : -
 “Analysis of system is process of gathering fact, solution of

problem and to decide overall constitution of the desired system.
In system analysis we have to analyze all the processes, related
features, required function, available sources and the time which
should be specified for the analysis stage
 The most important phase of developing any system is system

analysis. Because of the analysis phase decides that type of
requirements, materials, strangles and techniques, models are
required.

 All these things are depend upon our system that what type of
our output of our system to function. We desire from the system
is responsible for defining the above factors. So the overall
structure of system that we want to implement will be decided in
analysis part of a system development by analyst .

Preliminary
Investigation

Preliminary Investigation
 Interviewing
The information is collected from system leader by interviewing to

them a took suggesting from end user as per their requirement.
 Visiting
For Clarification, Visited To Hari-Om Medical Store.
 Questionnaires
By asking possible question to the system leader at the time of

interview some questionnaires to collect the required information .

Feasibility
Study

Feasibility Study
Technical feasibility
 Customer the work for the system can be done with the
present equipment and three is no need of other technologies so
this application is technically feasible.
Economic feasibility
 All software packages are available or already exist in the
company and institute so this system is economically feasible.
Operation feasibility
 System will be use immediate because all staff is aware of how

to operate so there is no need to train them, so it is
operationally feasible for the company and institute.
 At the end of investigation it is found that this system is feasibly

in all points of view.
Schedual feasibility
 It is a measure of how reasonable the project timetable is
Implementation feasibility
 As far the Implementation is concerned, there would not be any

problem. All the user of it gets its service by only operate this
system.

Problem
Analysis

Problem Analysis
 We are asked some question for good requirement those are as

follow :
 What is the addition functionality you want in the system?
 What are the problems you face in the existing system?
 What are you expectation with the system?
 How do you manage to do this work manually?
 Is there anything else that wants to specify?
 What the help of analysis we tried out to reduce the

communication gap between the user and us.

System
Development
Strategies

System Development Strategies
 There are three distinct approaches to the development of any

good system as the point of view system analysis and design.
 System development life cycle method.
 Structure analysis development method.
 System prototype method.
 Here, starting with 1st system development life cycle method.

Which has the following activities of any system?
 Preliminary investigation.
 Determination of system requirement.
 Design of system.
 Development of software.
 System testing.
 Implementation and evolution.


Software
Engneering
Paradigm
Applied

 The waterfall model derivers its name due to the cascading effect
from one phase to the other as is illustrated in above fig.
 In this model each phase where define starting and ending point
with identifiable deliveries to the next phase.
 Note that this model is some time referred to as the linear

sequential model or the software life cycle model.

 The waterfall diagram is basically divided into following

5 models.
 Requirement
 Design
 Implementation
 Verification
 Maintenance
 Requirement
 In the requirement phase the need to create the application is
specified what is the need of the system is defined.
 What information to be feeder to create the application will

come under the requirement phase?
 Design
 After the requirement phase the next phase is the design
phase where the application is designed according the forms
and other modules created.
 Implementation
 Implementation is the process of having a system personnel

phase check out and put new equipment into use, train user,
install new application and construct any file of data need to
use it.

 Verification
 After the whole application is being developed the main phase

is verification phase where the whole application tested and
verifies to check the whole application
 Maintenance
 After the successful verification of the application the main

phase is the maintenance where the application needs to be
maintained for its successful operation in future.

INFORMATION
GATHERING

Information Gathering
 Information from field
 The main information of this system is gathering from the
Hari-Om Store,Visnagar.
 The error of this system are seen the studied. Because of this
error we need necessary to develop.
 This type of system :
 The system mainly develop for organize for remove the paper
work.
 Other detail are given to us from lecturer of our institute
 Information from books:
 The detail of designing of coding of this system are viewed

from the “The complete reference of net programming book “,
Master in VB.Net.

System
Flow
Diagram



Data
Flow
Diagram


First
Level
Data Flow
Diagram



Second
Level DFD For
Process :-2.0


Data
Dictionary

LOG IN MASTER TABLE
NO NAME TYPE SIZE CONSTRAIN DESCRIPTION

1 Username Varchar 10 Not Null Username
2 Password Varchar 10 Not Null Password
BILL TABLE

1 No Int 10 Primary Key No
2 Billno Int 10 Not Null Billno
3 C_code Int 10 Not Null Customer Code
4 C_name Varchar 15 Not Null Customer Name
5 Itemcode Int 10 Not Null Item Code
6 Itemname Varchar 15 Not Null Item Name
7 Quantity Float 10 Not Null Quantity
8 Price_Per_Unit Float 10 Not Null Price per unit
9 Total_Price Float 10 Not Null Total Price
10 Salesdate Datetime 8 Not Null Salesdate

CUSTOMER MASTER TABLE

1 Cid Int 10 Primary Key Customer Id
3 C_no Numeric 10 Not Null Contact Number
4 C_add Varchar 15 Not Null Customer Address
5 City Varchar 15 Not Null City
6 Pin Int 6 Not Null Pin code
7 Email varchar 15 Not Null Email Address
DEALER MASTER TABLE

1 D_code Int 10 Primary Key Dealer Code
2 D_name Varchar 15 Not Null Dealer Name
4 Add Varchar 15 Not Null Address
5 City Varchar 10 Not Null City
6 Date Datetime 8 Not Null Datetime
7 Pin Numeric 6 Not Null Pin Time
8 Email Varchar 15 Not Null Email Address

Item Master Table

1 I_code Int 10 Primary Key Item Code
2 I_name Varchar 15 Not Null Item Name
3 I_details Varchar 15 Not Null Item details
4 Price Float 10 Not Null Price
PURCHASE MASTER TABLE

1 NO Int 10 Primary Key Dealer Number
2 D_code Int 15 Not Null Dealer Code
4 I_code Int 10 Not Null Item code
6 Total_pur Numeric 10 Not Null Total Purchase
7 Pri_per_uni Numeric 10 Not Null Price Per Unit
8 To_price Numeric 10 Not Null Total Price
9 Pu_date Datetime 10 Not Null Perchase Date
10 Billno Int 10 Not Null Bill No

PURCHASE RETURN TABLE

1 No Int 10 Primary Key Dealer Number
2 Billno Int 10 Not Null Bill Number
3 D_code Int 10 Not Null Dealer Code
5 I_code Int 10 Not Null Item Code
8 T_price Float 10 Not Null Total Price
9 P_date Datetime 10 Not Null Purchase Date
SALES MASTER TABLE

1 No Int 10 Primary Key Customer Number
2 C_code Int 10 Not null Customer Code
3 C_name Varchare 20 Not null Customer Name
4 I_code Int 10 Not null Item code
5 I_name Varchare 20 Not null Item Name
6 Quntity Int 10 Not null Quantity
7 Pri_per_u Numeric 10 Not null Price Per Unit
8 T_price Numeric 10 Not null Total Price
9 Billno Int 10 Not null Bill Number
10 S_date Datetime 10 Not null Sales Date

SALES RETURN TABLE

1 No Int 10 Primary Key Customer Number
2 Billno Int 10 Not Null Bill Number
3 C_code Int 10 Not Null Customer Code
5 I_code Int 10 Not Null Item code
8 T_price Float 10 Not Null Total Price
9 S_date Datetime numric

10 Not Null Sales Date
11 Pri_per_uni Numeric 10 Not Null Price Per Unit
STOCK MASTER TABLE

1 I_code Int 10 Primary Key Item Code
3 Quantity Numeric 10 Not Null Quantity
4 P_date Datetime 10 Not Null Purchase Date
5 Price Numeric 10 Not Null Price Per Unit

E-R Diagram


BRIEF DESCRIPTION OF PROCESS
Proposed system includes updating of master file and generation of Reports. Using
VB.NET as Front-end and Sql Server 2008 as Back-end. Detail of purposed
system is as below.
Item Details:
This stores the information about the Item in the Medical store. Store the
information such as Item code, Item name, stock,etc.
Purchase Details:
This keeps information about the purchase Item from dealer . This stores
information such as dealer name, Item name, price , quantity etc.
Billing Details:
This keeps details of all billing information. This keeps records customer who
purchase our item including customer name, bill no, and total amount.
Process Algorithm
 Step-1:- Start
 Step-2:- Login Process
 Step-3:- Check user name and password.
 Step-4:- If No then Back the Login process. If Yes then enter the main
process.
 Step-5:-Check for the Item availability. If No then add dealer/Item entry. If

Yes then sale and receive payment.
 Step-6:- Check for the dealer/Item identify. If No any dealer then add
dealer entry and go to step-5;
 Step-7:- If return Item Yes then check bill no and return Item or payment.
If No then Exit.
 Step-8:- Generate bill.

 Step-9:- Exit.
Input
Design

LOGIN FORM
THIS IS LOGIN FORM. WHICH IS USED TO PROVIDE PERSON TO INCLUDE

HIS/HER SELF?
THIS IS FOR EXITING PERSON HOW WANTS TO USE PROVIDED SERVICE.
IN OUR LOGIN FORM ONE TYPES OF THE USER LIKE USER ARE LOGIN.
THIS FORM IS SELECT ADMINISTRATOR AND GIVES USER ARE LOGIN.
IF THE USER NAME AND PASSWORD ARE CORRECT THEN WILL BE OPEN
THE APPLICATION.

MEDICAL MASTER
IF USER LOGIN. THIS MAIN FORM WILL BE OPEN AND USER HAVE FOLLOWING
WRITES:
SAVE RECORD IN DATABASE
UPDATE RECORD
DELETE RECORD AND E.T.C.

MEDICAL MASTER WITH MULTIPLE MENU
THIS FORM IS DESPLAYING THE INFORMATION ABOUT MEDICAL MASTER

WITH MENU LIKE STOCK MASTER , ITEM MASTER , ETC

DEALER INFORMATION
THIS FORM IS DISPLAING THE INFORMATION ABOUT DIFFERENT TYPES OF

DEALERS.

CUSTOMER INFORMATION
THIS FORM IS DISPLAYING THE INFORMATION ABOUT CUSTOMERS

ITEMS INFORMATION
THIS FORM IS DISPLAYING THE INFORMATION ABOUT DIFFERENT TYPES OF

ITEM.

PURCHASE INFORMATION
THIS FORM IS DISPLAYING THE INFORMATION ABOUT PURCHASE .

STOCK INFORMATION

THIS FORM IS DISPLAYING THE INFORMATION ABOUT STOCK INFORMATION OF

ITEMS.

SALES INFORMATION
THIS FORM IS DISPLAYING THE INFORMATION ABOUT ALL LAST SALES .

PURCHASE RETURN INFORMATION
THIS FORM IS DISPLAYING THE INFORMATION ABOUT PURCHASE RETURN

INFORMATION

SALES RETURN INFORMATION
THIS FORM IS DISPLAYING THE INFORMATION ABOUT SALES AND RETURN OF

ITEMS.

BILL INFORMATION

THIS FORM IS DISPLAYING THE INFORMATION ABOUT THE BILL INORMATION

FOR CUSTOMER

Output
Design

STOCK INFORMATION REPORT

SEARCHING IN STOCK INFORMATION REPORT

DEALER INFORMATION REPORT

CUSTOMER INFORMATION REPORT

PURCHASE INFORMATION REPORT

SALES INFORMATION REPORT

BILL INFORMATION REPORT

Testing
After the preparation of our project we used it with the help of hypothetical
data. As the requirement was satisfied with these data, we implemented the
project on the original data.
The system though developed carefully, whenever it is taken in actual use

may generate errors. So the main purpose of testing is to remove such type of
runtime error and correct them. The scope of the system test includes both
manual operation and computerized operations. We performed various system
tests such as program test, string test, and system test.
Program test:
These are designed to test the logic of program. Under this testing, the
individual forms were considered as a program and verification was done by
entering hypothetical as well as original data.
System test:
These are used to test all programs which together constitute the system
consisted of various forms. All forms are liked with each other perfectly and make
our system a perfect one.
Post Implementation Review
The review about post implementation from them is completely satisfactory.

They are pleased with our services and our nature. We followed the rules of there
school. We plan out our system according to their convenience. They were totally
satisfied and pleased with our system. They haven’t any problem regarding our
project work.

Further Enhancement
In the system you can get the reports which includes bills,customers
information. In the bills we can know the item information and also stock
information.
Since modular and structure approach has been taken towards development
of system, it can also expand other functions of the part of organization. It also
very useful for the management. With the used of these system user can easily
update the record, view the record and quickly generate the report.

Bibliography
1. www.freelancer.com
2. www.mednetus.com
3. www.captera.com
4. www.henryschein.com

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PROJECT REPORT

NOOTAN POLYTECHNIC COLLEGE

GUIDED BY: PREPARED BY:

Nootan Polytechnic College (SSPC-2nd Shift),

TO WHOM SO EVER IT MAY CONCERN

This is to certify that Raval Dhruv Y. (086500307555) &

Internal Guide HOD External Guide

(Mr. Ghanshyam Shah) (Mr. Parth Patel)

(Mr. Chandesh Patel)

NOOTAN POLYTECHNIC COLLEGE 2

 With a deep sense of great respect i would like to extend my

 I would like thanks Mr.Parth patel (H.O.D of Computer Dept.)

 Mr.Ghanshyam shah, Chandresh Patel, Mukesh Purani for

 Our skill set through their constant guidance during this

 I express my gratitude to MY LECTURER for his timely help

NOOTAN POLYTECHNIC COLLEGE 3

 Our project Medical Inventory System mainly focuse on the different

 We have developed this Medical Inventory System as our semester

NOOTAN POLYTECHNIC COLLEGE 4

SR.NO Topic Page no

2 System Requirement Specification 9

8 System Development Strategies 22

9 System Engg Paradigm Applied 24

11 System Flow Diagram 30

12 Data Flow Diagram 33

NOOTAN POLYTECHNIC COLLEGE 5

17 Testing And Implementation plan 69

18 Further Enhancement Of The System 70

NOOTAN POLYTECHNIC COLLEGE 6

Project Title Medical Inventory System

Developed For Hari-Om Medical Store

Developed At Nootan Polytechnic College.

Objectives The main aim of the system is provide computerized

Front End VB.Net 2008

Back End Sql Server 2008

Tools Microsoft Office 2007

Project Guide Ghanshyam Shah.

NOOTAN POLYTECHNIC COLLEGE 7

Developed By Suthar Hardik J.

About The Organization

The organization of Hari Om Medical Store is establish in year 1995 which

 It is situated at 7,Maya Bazar , opposite Sonpari , visnagar.

 The owner of this Medical store is Mr. Kansara.

 The organization is concerned with the different Medical Related items.

 It is one of the popular Medical Store In Visnagar.

 This Medical store cannot establish second branch.

NOOTAN POLYTECHNIC COLLEGE 8

NOOTAN POLYTECHNIC COLLEGE 9

NOOTAN POLYTECHNIC COLLEGE 10

 Sql Server 2008

 MS Visual Studio 2008

 Crystal report 9.0 on later

 Microsoft xp service pack 2 or upwards

 Sql Server 2008

Microsoft .Net Framework 3.5

 RAM : 256 MB or above.

 RAM : 256 MB or above.

NOOTAN POLYTECHNIC COLLEGE 11

NOOTAN POLYTECHNIC COLLEGE 12

NOOTAN POLYTECHNIC COLLEGE 13

In Existing system following points are

 chances of errors and data processing time

 Timely Due to manual process, required more time to complete user

 It will increase updating is complicated.