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MINSTRY OF INFORMATIONS
ENGNEERING AFFAIRS
TENDER
MAINTENANCE CONTRACT FOR HVAC,
PLUMBING, FIRE FIGHTING SYSTEMS
AND ASSOCIATED ELECTRICAL SERVICES
IN RTV COMPLEX AND OUT SIDE STATION
FOR MINSTRY OF INFORMATION
0
Section 1
Introduction
Ministry of information invites specialization companies to participate in
this tender which calls for routine preventative maintenance, on call
service, repair, and operation of air-conditioning systems and its related
services, plumbing and fire fighting services (see list of sites page 5 ).
1.1.2 The successful tenderer shall take over the HVAC and other
mechanical services covered by this tender from the present
contractor under direct supervision of the Engineering Services,
MOI.
1.1.5 The contractor shall ensure that all mechanical and electrical
maintenance works shall be supervised by experienced, qualified
and MOI approved engineers and technicians of the respected
specialization.
1.1.6 MOI reserves the right to call any or all of the contractor’s technical
personal for interview and shall accept or reject any of them without
giving any explanation to the contractor.
1
1.1.7 The contractor shall submit educational certificates and work
experience certificates for each of his technical personnel to MOI
for approval. Once technical personnel accepted by MOI shall not
be terminated or changed without taking permission from MOI.
1.1.8 All tenderer wishing to participate in this must visit the sites
to have full idea about all works involved in this tender before
submitting their offers as “no-variation” claims shall be entertained.
A site-Visit is attached with the tender documents shall be filled,
signed and stamped by the tenderers representative and MOI
Engineer.
1.1.10 Tenderer shall submit along with his offer a list of his
pervious ten years “contracts” in the field of maintenance/operation
of centrifugal , air cooled chillers and other air conditioning,
plumbing and F.F services for evaluating his offer.
1.1.11 Definitions:
2
PPM: Means planned preventive maintenance routines on
fixed, periodic and hours of operation basis of
manufacture’s recommendations and tender’s
experience.
3
1.2. SCOPE OF WORKS:
1.2.2. Shall include 24 hours a day and 365 days a year for two years an air
conditioning operation in
1.2.3. The contractor shall perform all necessary tests after major repairs to any
equipment and those test required by the M.O.I Engineers on contractor’s
own expenses.
1.2.4.
1.2.5. Additional works, operation and main repair-works required by the MOI
Engineers to add or modify the equipment or plant with a view to improve
performance and operation.
1.2.5 Shall include roof fan, fire fighting, sewage and water systems complete
with all accessories at all sites.
1.2.7 Shall include Electrical works complete with all accessories at salmai
building
4
List of sites and required operational staff
5
SECTION II
Details of routine and preventative maintenance
services
2.1. Daily Services:
The contractor shall attend the various sites daily and provide such
provision and daily maintenance which is necessary to ensure the
correct functioning if various installation at good level of
performance throughout the period of contract. Daily services also
include cleaning of plant room and equipment together for which
the contractor is responsible.
6
The contractor shall inform the Engineer in writing of
any additional work or modification which is considered
necessary to improve operation and maintenance condition
or to improve the system efficiency or major operation and
overhauling of the centrifugal chiller. The contractor shall
commence the additional or modification work only after
obtaining approval from the Engineer in writing.
7
2.5. Site Conditions:
2.6.1 PPM routine are classified as Weekly (W), 2–weekly (2W), Monthly (M),
3-monthly (3M), 6-monthly (6M), Annually (A) and Occasional (O).
2.6.2 They shall also include those routine based on completed running hours of
the equipment. The tenderer shall fill up the attached sample schedule or
submit its own schedule of planned preventive and routine maintenance
(PPM) in respect of each type of equipment and submit together with the
offer.
2.6.3 The tenderer is advised to exercise precision and care in filling up these
schedule as this gives evaluation of experience of the contractor as to how
much he Knows about the PPM for each equipment. This will be one of
the main criteria, in selecting the prospective contractor.
8
2.6.4.2 Cardex system:
ROUTINE COLOUR
9
2.7. Report on outstanding PPM routine
2.10 Work-Order:
10
1- If material cost 200 KD or below then
11
2.12 Material and workmanship:
12
2.13 General Description of plant and equipment:
The above lists gives a general idea about the various complex,
services and equipments. However, further detailed information is
considered necessary for compiling the tender. Mostly records,
drawings and catalogues pertaining information of services or
equipments are destroyed. Hence the tenderers are advised to
contact the relevant manufacturers or their local agents to obtain any
information which they consider are necessary for compiling the
tender. Any claims on account of lack of information about any
equipment as a whole or part thereof shall not entertained later.
14
2.14 Technical staff on sites:-
The contractor shall provide the following staff for
maintenance and on site service of centrifugal water cooled, air
cooled chillers, package and split A/C Units as mentioned in the
Scope of work and consisting of :-
1- A/C Mechanic Minimum 10 years experience in similar work.
2- Assistant A/C Mechanic Minimum 5 year experience in similar
work.
Transportation:-
The contractor shall arrange a mean transportation for its technicians
to and from the work site.
15
The computer and mobilization specification as follows:-
The following items belongs to the contractor and will be used by
contractor staff and it will be handed over to the contractor after
finish project.
16
Appendix I
18
Appendix II
19
2- List of Various Equipments at salmiyia building
20
3- List of Various Equipment at Mugwa Station
21
4- List of Various Equipments Jewan Two
S Equipment Capaci Q N
o ty t o
y t
e
s
1 Chiller carrier model 162.4 2
30GTR 190 R.T
228.443
MBTU
3 Chilled water pumps taco 389 2
model F14013 GPM
4 FANS Defiant 8
capacity
5 Air compressor model 1
GX11-10FF
22
.
23
5- List of Various Equipments shuwaik printing press
S Equipment Capa Q N
/ city t ot
N y es
o
1 MODEL NO. CVGF650 ( 460 KW ) ( 3300 650 3
VOLTS ) ( 50 HZ ) ( 3 PH ) RT
( GAS 134A ) ( .AMP 134 ) each
2 Condenser pump motor (CROMTON 4 4
GREAVES ) ( MODEL NO. XNADY 95707 ) NOs
(55 KW ) N
92 ) ( 415 VOLTS) ( 3 PH ) ( 50 HZ ) ( HP 75 ) O
( 1475 RPM ) ( .AMP s
24
BREACKER ( 250 AMP. ) ( MERLIN GERIN
MODEL NO. NS250N )
( .CONTACTOR 125 AMP )
9 Cooling RELIANCE MODEL NO. 3
1M0F00775--G 2--T G ( 50 HP. ) ( 415
VOLTS ) ( 3 PH. ) ( 50 HZ ) ( 70.9 AMP. ) N
( 1470 RPM. ) ( BEARING NO, O
55BC03X30X26 ) s
Tower Fan Motor
1 Jockey Pump motor AL ARABI MODEL NO. 1
0 B42510006P10149 ) ( Q--9.5 M3/h ) ( H--49.8
) N
O
1 Fire Pump Motor MODEL NO. J76615135 2
1 ( 50 HP. ) ( 37 KW ) ( 415 VOLTS ) ( 62 AMP.
) ( 967 RPM ) N
O
s
N
O
s
S Equipment Capaci Q N
o ty t o
y t
e
s
1 Air cooled chiller:
1) Carrier Model 30GT070 70RT 1
2) Carrier Model 30GT050 50RT 1
3) HITACHI model RUA-40 A/G 30RT 3
1 Water cooled Chiller
2 Carrier Model 120RT 6
30HR160C900
Chilled water Pump Different 1
3 Capacity 2
4 Condenser water Pump 360GPM 7
Ritz model 80-315
4 Cooling tower 3
25
7- List of Various Equipments Shuwaik Building (2)
26
8- List of Various Equipments Mutlaa Station
27
9- List of Various Equipments South Sabaheya Station
28
10- List of Various Equipments Jewan Station (1)
29
11- List of Various Equipments Sobbeya Station
30
12- List of Various Equipments Frequancy Building
31
13- List of Various Equipments Store Building
32
14- List of Various Equipments Transportation Building
33
16- List of Various Equipments Jellai Station
34
17- List of Various Equipments in Manjarh
35
Specialist Sub Contractors:
2.16.1. The tender must submit with his offer the names of specialist sub
contractors together with their supporting documents which
provide evidence of their experience in maintaining, repairing
programming and water analysis for:
1- Chillers
2- Cooling tower
3- Fortnightly water analysis report from approved
laboratory.
2.14.1Chemical treatment:
2.17.1. The contractor shall arrange for all the centrifugal chillers once
a year, in the month of March/April by the manufacturers
Services Engineer. He shall carry out all pre-start safety checks
and the units shall be restarted in his presence. The Service
Engineer shall confirm the satisfaction operation of all chillers,
in writing direct to MOI representative who shall attend the
36
test. Therefore the contractor shall intimate at least one week
in advance of such visit.
2.16.4 All log sheets, forms, work order book and PPM cards are
required by the contractor after approved from Engineer.
All work order books, forms, log sheets and PPM cards
shall bear the name of MOI, project and the particular item.
The printing and building cost shall be born by the
successful contractor.
37
Material Required (Appendix III)
38
List of Specialist Sub-Contractors
39
SECTION III
41
Bill Of Quantities (BoQ): 1-[Maintenance
Works]
2- SALMIA BUILDING
42
5 VAV Boxes 63
6 Exhaust Fan 27
7 Domestic water L LS
system S
8 Fire fighting system L LS
S
9 All electrical work in L LS
the building including S
LT panel
1 Chilled water pump as D 3
0 specified if
fe
re
nt
c
a
p
a
ci
ty
1 PC as specified L LS
1 S
43
Bill Of Quantities (BoQ): 1-[Maintenance
Works]
3- MAGWA SATATION
S. Equipment C Qty Per Total
N Description a Mont KD
o p h Per
a Mont
ci h
ty
1 Spilt Unit 2 37
Pearl, Bahrain 4
Model: 24SCLR 0
0
0
0
B
tu
/h
r
E
a
c
h
2 Package Type 2 4
York, USA 0
Model: R
D2CE240A50A T
E
a
c
h
3 Split Unit 3 3
Sanyo, Japan 6
Model: 0
8256416911800F/A 0
B
tu
/h
r
E
a
c
h
4 Split Unit 2. 1
Sanyo, Japan 5
Model: SBWC301D5 R
T
E
a
c
44
h
5 Split Unit 3 6
Diakin, Japan R
Model: 100BBV1F T
E
a
c
h
6 Spilt Unit 2 5
General, Thailand R
Model: AOG25AWA T
E
a
c
h
7 Spilt Unit 2. 4
Hitachi. Japan 5
Model: RAC24CVP1 R
T
E
a
c
h
8 Pump D 3
Model: BS2613 if
fe
re
nt
C
a
p
a
ci
ty
9 AHU D 2
Carrier, USA if
Model: fe
re
nt
c
a
p
a
ci
ty
1 Air Cooled Chiller 1 3
0 Carrier, USA 2
Model: 0
R
T
E
45
a
c
h
Note: MOI in consulting with the contractor shall add or deduct any
number of equipment and its related price from the BoQ.
46
Bill Of Quantities (BoQ) 1-[Maintenance
Works]
4-JEWAN TWO
47
Bill Of Quantities (BoQ) 1-[Maintenance
Works]
5- SHUWAIK PRINTING PRESS
N
o
s
49
Bill Of Quantities (BoQ) 1-[Maintenance
Works]
6- KABED STATION
50
Bill Of Quantities (BoQ) 1-[Maintenance
Works]
7- SHUWAIK BUILDING (2)
51
Bill Of Quantities (BoQ) 1-[Maintenance
Works]
8- MUTLAA STATION
52
Bill Of Quantities (BoQ) 1-[Maintenance
Works]
9- SOUTH SABAHEYA STATION
53
Bill Of Quantities (BoQ) 1-[Maintenance
Works]
10-JEWAN STATION (1)
54
Bill Of Quantities (BoQ) 1-[Maintenance
Works]
11- SOBBEYA STATION
55
Bill Of Quantities (BoQ) 1-[Maintenance
Works]
12- FREQUANCY BUILDING
56
Bill Of Quantities (BoQ) 1-[Maintenance
Works]
13- STORE BUILDING
57
Bill Of Quantities (BoQ) 1-[Maintenance
Works]
14-TRANSPORTETION BUILDING
58
Bill Of Quantities (BoQ) 1-[Maintenance
Works]
15-YOUM ALBAHAR
59
Bill Of Quantities (BoQ) 1-[Maintenance
Works]
16- JELLAI STATION
60
Bill Of Quantities (BoQ)
62
2-Computer and mobilization
63