Systems Analysis and Design

Group Members

BSC-PLY-COM-15.1-100 - Thennakoon K.M Nimesh Priyaraj Bandara

BSC-PLY-COM-15.1-042 - Hettiarachchi Udara L

 CONTENT
1. Introduction
 Company overview
 Details of the Existing system
 Drawbacks of the existing system
 Solution for existing system
 About new system
 Expected benefits from new system

2. Feasibility Study
 How the feasibility factors impact on the new system
 Constraints and Risk

3. System Analysis
 Description of Finding
 Summary of found Details

4. Hardware Requirement
 Minimum Requirement
 Resource Requirement

5. Software Requirement
 Functional Requirements
 Nonfunctional Requirements
 Budget
 Timeline

6. System Design
 Data Flow Diagrams
 Context diagram
 Level 0 diagram
 Level 1 diagram
 Use Case Diagram
 Class Diagram
 Introduction

Company overview
The muthu shoo palace was found by Mr. suranga yapa. The shop is in
Buttala town. it is a small shoe palace. It was started by 2013. There have
shoes, bags, umbrellas and Other Things. The shop works two employees.
The employees are working under Mr. Suranga yapa. There are open
seven days a week. Poya days are closed and This shop is open from 8.00
am to 8.00 pm. Mr. Suranga is doing financial activities. employees are
helping to Customers.

Details of the Existing system

* they are using to record book for save every detail.

* they give invoice using billing book.
* Daily cash deposits and weekend money will be
deposited on next Monday.
* The wholesale products are ordered by telephone calls.
* Calendars and leaflets will be used to get publicity.
* Employees get salary on every month.
Drawbacks of the existing system

*Difficult to calculate inventory levels.

*less security.
*less accuracy.
*less customer service.
*less publicity.
*less Effectiveness.

Solution for existing system

*Introducing database in order to maintain proper

inventory and reorder level.

* introducing electronics bill Instead of an invoice

bill.

* web site and social media’s can use to increase

publicly.

* deposit employee’s salary to bank account.

* sending order details via email and paying through

e banking system
About new system

In the new system, we hope to introduce to create a database of

all stock, item order to through email to online payment and web
site and social media’s can use to increase publicly

How it works

Some Customers select a product using web or Shop after he

purchased that item and we give to him/her electronic bill. After
that stock decreases of our database. At some point when it
comes to the reorder level automatically display a message
through database. Then product will be order through email by
owner. after that owner is paying for supplier. Day, week, month
report can get through database.

Expected benefits from new system

*accuracy.

*Efficiency.

*increase customer expectation.

*security of the data.

*No need to unexpected store house in redundancy.

*Can take large amount of orders.

 Feasibility Study
How the feasibility factors impact on the new system

*economic feasibility
Because a computerized system to our new system, can be removed
unused file and maintaining cost. All details stored in to our database.

*operational feasibility
Operational feasibility is a measure of how well a proposed system solves
the problem. Once you identify the scope of the existing staff, will be
recruiting new employees or to the new training.

*technical feasibility
The company will decide whether that technical knowledge to handle of
this project. Company existing and new technological requirements of the
hardware, software assessment, it must be decided whether complete
new system requirements

*financial feasibility
The new system will be installed and continue estimate the financing
costs.

*schedule feasibility
time management, budget, income tax, deadlines such as the planned of
the incident.

*organizational feasibility
Our first strategic business requirement to determine the availability of
this system.
*Social feasibility
Social feasibility is all about making sure that the project fits with the
business goals and its social environment.

*Legal feasibility
Determines whether the proposed system conflicts with the legal
requirements. Therefore, the computerized system should not conflict
with the legal requirements.

Constraints and Risk

*There is a risk of system damage.

*If staff are lowest knowledge, they should be removed

and new hiring employee to work.

*security issues are likely to come our new system.

*There can be a risk to the new system to modify.

 System Analysis
Description of Finding

We found this information from the owner of muthu shoo palace Mr.
surnga yapa. We were using it to open ended questions. We use the below
questions.

*tell me your company overview?

*how to control your employees and business to continue?

* is the process, happened so far?

*What do you see now on the shortcomings of this system?

Summary of found Details

*we found as follows.

*history of company.

*main process of existing system.

*find the shortcomings in the existing system.

 Hardware Requirement

Minimum Requirement

Computer hard ware is the collective term given to all

physical components that make up a computer system.
The minimum hardware requirements for the purposed
system& their purpose are mentioned below in detail

Minimum hardware requirements

1. Monitor - CRT monitor

2. Processor - intel p4 2.0 GHZ
3. Ram - 1GB DDR3
4. Hard disk - 120gb SATA
5. VGA - 256MB
6. UPS -Standard (up to 12 hours)
7. Key board & mouse-standard
8. Router - standard
9. Mother board -standard 108 keys
keyboard and mouse
10. Printer - LaserJet.
 Resource Requirement

* POS machine
* Barcode reader
* Computer
* Internet connection router
* Telephone-land line

Software Requirement

Functional Requirements

*registered employers.

*print daily and monthly report

*save time of customer and employees.

*perform calculation accurately.

*satisfaction of all customers and employees.

*maintain stock levels accurately.

*ability to calculate daily income.

 Nonfunctional Requirements

*usability
the system is user friendly and online help to find out correct product will
support multiple languages.

*availability
our system are open seven days a week. Poya days are closed. Every day
is open from 8.00 am to 8.00 pm and 24 hours working our website.

*Efficiency Requirement
Even if the system fails, the system will be recovered back within an hour
or less.

*accuracy
our system will be provided 100% access reliability.

*always very high security in our system.

 Budget

Budget
Monitor Rs.5000.00
Processor Rs.16000.00
Random Access Memory Rs.3000.00
Mother board Rs.14000.00
Hard Disk Rs.10000.00
Video Card Rs.4000.00
UPS Rs.7000.00
Keyboard and Mouse Devices Rs.1000.00
Router Rs.1500.00
Printer Rs.10000.00
POS Rs.20000.00
Software Rs.40000.00
Software update Rs.15000.00
Total = Rs. 146,500.00
 Timeline

1st week

2nd week

3rd week

4th week

5st week
Research
System Analysis

Troubleshooting

Drawing
Diagram
Handing Over
the Project