NOTICE/REPORTORIAL REQUIREMENTS

(as embodied in the IRR of the Downstream Oil Industry Deregulation Act of 1998)

Lubes /
Liquid
Fuel Grease /
LPG Petroleum Other Business/Activities
Additives Specialty
Product
Products
PARTICULARS*

Exportation &
Importation /
Registration
Distribution
Terminaling
Exportation
Importation

Chartering
Bunkering

Marketing
Retailing
Marketer

Hauling
Retailer
Refiller

Dealer
Rule II Sec. 5 Notice Prior to Engagement
1 Filing of Notice shall be in writing, addressed to the Oil Industry Management Bureau and x x x x x x x x x x x x x x
shall contain the following information, as may be applicable: a) Business name; (b) Address;
(c) Tel./Fax number; (d) location and complete address of retail outlet/s;

2 Project or Business Plan indicating the scope of operation/activity; x x x x x x x x x x

3 List of facilities and proof of its availability to support the proposed business; x x x x x x x x x x
4 Business permits (i.e., Mayor's, DTI/SEC Registration); x x x x x x x x x x x x x x
5 Building permit; x x x x x x x x x x
6 Locational/Zoning Clearance; x x x x x x x x x
7 Other Local Government Permits/Clearances i.e. Barangay Clearance, etc.; x x x x x x x x x x x
8 Certificate of Registration issued by Customs Intelligence & Investigation Service x x x x x x
(CIIS) of Bureau of Customs**; and
9 Lease agreement with the owner of facility (if the facility is not owned) x x x

Rule II Sec. 6 Notice Prior to Every Importation

1 Type and quantity of cargo; x x
2 Estimated date of loading and arrival; x x
3 Supplier of cargo; x x
4 FOB price, freight and insurance cost; x x
5 Vessel particulars; x x
6 Port of loading and discharge; x x
7 Guaranteed specification of the product; and x x
8 Proforma Invoice x x
 NOTICE/REPORTORIAL REQUIREMENTS
(as embodied in the IRR of the Downstream Oil Industry Deregulation Act of 1998)

Lubes /
Liquid
Fuel Grease /
LPG Petroleum Other Business/Activities
Additives Specialty
Product
Products
PARTICULARS*

Exportation &
Importation /
Registration
Distribution
Terminaling
Exportation
Importation

Chartering
Bunkering

Marketing
Retailing
Marketer

Hauling
Retailer
Refiller

Dealer
Rule II Sec. 7a Reportorial Requirements - Prior to Operation

1 Fire Safety Inspection Certificate of facilities; x x x x x x x

2 x x x x
Permits on the suitability of facilities for the proposed operation (Certificate of Conformance of
Facilities to National or accepted International Standards on Health, Safety and Environment);

3 Product Liability Insurance Certificate or Product Certificate of Quality; and x x x

4 Environmental Compliance Certificate issued by EMB-DENR, whenever applicable x x x x

Rule II Sec. 7b Reportorial Requirements - Prior to Importation

1 Not later than one (1) working day prior to loading details of importation x
as enumerated in Section 6, Rule II
2 Not later than twenty (20) working day after unloading of every importation: x
- Bill of lading;
- Commercial Invoice;
- Final Import entry declaration; and
- Certifcate of product quality issued by the supplier for the actual shipment including
the Delivery Receipt or Receiving Report

Rule II Sec. 7c Reportorial Requirements - Prior to Exportation

1 Details of exportation: x
- Name and address of exporter and consignee;
- Type and quantity of cargo;
- Loading and discharge ports and dates; and
- Cost and vessel particulars
2 Certificate of quality; x
3 Export manifest and release certificate; and x
4 Bill of lading x
 NOTICE/REPORTORIAL REQUIREMENTS
(as embodied in the IRR of the Downstream Oil Industry Deregulation Act of 1998)

Lubes /
Liquid
Fuel Grease /
LPG Petroleum Other Business/Activities
Additives Specialty
Product
Products
PARTICULARS*

Exportation &
Importation /
Registration
Distribution
Terminaling
Exportation
Importation

Chartering
Bunkering

Marketing
Retailing
Marketer

Hauling
Retailer
Refiller

Dealer
Rule II Sec. 7d Reportorial Requirements - Bunkering from Freeports and Special
Economic Zones

1 Details of bunkerng i.e. name and registry of vessel, type, quantity and price of product; x
place of bunkering, destination of vessel, transporter (product carrying vessel), loading
and bunkering date;
2 Proforma Invoice; x
3 Bunkering Permit from Bureau of Customs (BOC) for specific vessels; and x
4 Certificate of Quality x

Rule II Sec. 7e Reportorial Requirements - Chartering of Foreign Vessel

1 Name and capacity of vessel; x

2 Number of compartments; x
3 Cargo segregation; and x
4 Draft and year built x

Rule II Sec. 7f Reportorial Requirements - Monitoring Reports

For Bulk Supplier:(Annual***)
1 List of the names and addresses of their dealers/buyers; x x x x x x
2 Annual volume of petroleum products supplied to each dealer/buyer; and x x x x x x
3 List of the names and businesss addresses of authorized petroleum product haulers x x

For Refiners, Importers and Marketers:(Monthly****)

1 Actual and projected importations; x x
2 Exportations; x
3 Local purchases;
4 Actual and projected sales (local, international, and exports); x x x
5 Consumption; and x x
6 Inventory on a per crude and/or product basis x x
 NOTICE/REPORTORIAL REQUIREMENTS
(as embodied in the IRR of the Downstream Oil Industry Deregulation Act of 1998)

Lubes /
Liquid
Fuel Grease /
LPG Petroleum Other Business/Activities
Additives Specialty
Product
Products
PARTICULARS*

Exportation &
Importation /
Registration
Distribution
Terminaling
Exportation
Importation

Chartering
Bunkering

Marketing
Retailing
Marketer

Hauling
Retailer
Refiller

Dealer
Rule V Sec. 18c (1.v) Conformance to Standards and Facilities

1 Lay-out plan and latest photo of the plant; x x x

2 List of approved-type filling equipment; x
3 Plant data on storage and other fixed facilities; see x x
4 Technical data on plant capacity; and attached x x
5 List of qualified LPG servicemen and duly licensed personnel x

OTHERS

1 Inventory of cylinders (owned and on hand) x x x x

2 Sales volume per month x x x x
3 Official receipts for newly-purchased brand new cylinders x x
4 List of dispensing pumps, storage tanks and tank trucks with corresponding capacity x
5 LTO Registration and Calibration Certificate for tank trucks, lorries, trailers x
6 Discharge Permit, if applicable (Laguna Lake Development Authority) x

Sec. 27, Chapter III of RA 9749 known as the"Philippine Clean Air Act of 1999"

1 Accomplished DOE-OIMB Registration Form (see attached) x

2 EMB-DENR Pre-Manufacturing & Pre-Importation Notification (PMPIN) Certificate (for x
chemical content screening/evaluation)
3 Material Safety Data Sheet (MSDS) x
4 Complete Product Identity/Information x
- Chemical Components/Percent Composition
- CAS Registry Number/Physical & Chemical Properties
5 Description/Analytical Techniques in determination of concentration limit x
6 Purpose of Additive & Recommended Dosage x
7 Laboratory/Emission/Toxicity Test Results x
8 Performance Test Results/Feasibility Studies x
(e.g. emission reduction, fuel efficiency, octane increase, AVSR, lubricity, clean-up, etc.)
 NOTICE/REPORTORIAL REQUIREMENTS
(as embodied in the IRR of the Downstream Oil Industry Deregulation Act of 1998)

Lubes /
Liquid
Fuel Grease /
LPG Petroleum Other Business/Activities
Additives Specialty
Product
Products
PARTICULARS*

Exportation &
Importation /
Registration
Distribution
Terminaling
Exportation
Importation

Chartering
Bunkering

Marketing
Retailing
Marketer

Hauling
Retailer
Refiller

Dealer
9 Regulatory Status of Additive/s in Other Countries x
10 Product Bulletin/Brochure x
11 EMB-DENR Interim Status Permit (ISP) (For six month provisional registration) x
12 Authenticated Copies of Government Permits x

NOTE:
* all documents enumerated above must be accompanied by original copies for
authentication purposes
** for importation of petroleum product
*** on or before the 15th day of January
**** every 15th of the succeeding month